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Home My WebLink About2020-12-09 CC Packet CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, REGULAR MEETING AND CLOSED EXECUTIVE SESSION AGENDA Wednesday, December 9, 2020 5:00/6:30 p.m. Meeting available via Zoom Videoconferencing https://zoom.us/j/478824301 Meeting ID: 478 824 301 COUNCIL WORK SESSION (5:00 PM) CALL TO ORDER Roll Call AGENDA ITEMS Rehbein Black Dirt Interim Use Permit Final Budget Review Block 7 Redevelopment Concept Plans COUNCIL MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARING Truth in Taxation APPROVAL OF MINUTES August 26, 2020 City Council Work Session & Council Meeting Minutes (pg. ) CONSENT AGENDA City of Centerville Claims through December 9, 2020 (Check #34391-34432), 1611E-1619E) & Voided Check #34390 & 34349 (pg. ) Centennial Lake Police Department Claims through November 25, 2020 (Check #13481-13526), (E2020043-2020046) & Payroll (Check #13498-13500) (pg. ) Centennial Fire District Claims through November 24, 2020 (Check #8947-8952) (pg. ) Accepting Resignation of Misters Mark Haiden & Darrin Mosher from the Planning and Zoning Commission and Declaring Two Vacancies (pg. ) Street & Utility Improvements Tobacco License Renewals Corner Express, 1990 Main Street CenterMart, 1801 Main Street Liquor License Renewals th SCAT Properties DBA Wiseg Avenue (On Sale & Sunday) th Avenue (Off Sale) 2021 Meeting Calendar LOC Reduction Requests Bay View Villas nd Old Mill Estates 2 Addition Location (pg. ) Platting Centerville Elementary School Addition (pg.) OLD BUSINESS inistrator Review Process (pg. ) Changes to the CityContract (pg. ) NEW BUSINESS Resolution #20-0XX Adopting Final Budget and Tax Levies (pg. ) Personal Time Off (PTO) Carryover Extension Request (pg. ) On-Sale Liquor License Rebates Cancel December 23 City Council Meeting (pg. ) Metro I-Net JPA Change Order #3 City Hall Renovation Project in Administrative Offices & Kitchenette (pg. ) Rhebein Black Dirt Interim Use Permit COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator/Engineer Report (pg. ) Council Reports Lakso Anoka County Fire Protection Council Centennial Fire Steering Committee Parks & Recreation Koski Centennial Fire Steering Committee Planning & Zoning Commission Montain Centennial Lakes Police Governing Board North Metro Telecommunications Commission Wilharber Economic Development Authority Love Centennial Lakes Police Governing Board Economic Development Authority Other Mayoral Reports XI.RECESS REGULAR CITY COUNCIL MEETING (Pursuant to MN State Statute Section 13D.03, subdivision 1(b)) ***Read Into Record*** This portion of the meeting is closed to develop or consider strategies for labor negotiations, including negotiation strategies or development or discussion of labor-negotiation proposals for Staff to negotiate with City employees. The Closure is 1.Review Draft Labor Agreement RECONVIENE REGULAR CITY COUNCIL MEETING 2021-2023 Labor Agreement 2021 Non-Union Staff Pay Plan and Matrix ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS All Meetings via Zoom Videoconferencing Parks and Recreation Committee CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Planning and Zoning WS 1 TITLE OF ISSUE: Rehbein Black Dirt Interim Use Permit BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached information from the Planning and Zoning Commission packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Workshop discussion. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Planning Commission Background info Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning 4.1 TITLE OF ISSUE: Interim Use Permit - Rehbein Black Dirt BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a draft Interim Use Permit (IUP) and associated, draft Findings of Fact for an Interim Use Permit. Rehbein's Black Dirt has an existing IUP which is set to expire at the end of the year and is seeking an extension of that agreement. Staff is suggesting issuing a new IUP. The new IUP would have only minor language changes from the last, but would also add a requirement for a Letter of Credit to cover the costs of removal of existing piles of material, should that not be accomplished during the duration of the proposed IUP. Also attached are photos from a recent compliance inspection. While there are compliance issues, the applicant has generally been responsive to requests for correction. We, would of course, make correction of these issues a condition of issuing the new IUP. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: After a staff report, the chair should open the public hearing to allow for public comment. He may invite comment from the applicant as well. A motion should be made/seconded/approved to close the public hearing. Further action on the IUP is on the agenda under new business. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Draft IUP & Findings, Compliance Photos, Other (specify) ____________ _____ _____ _____ _____ Application with graphic and narrative _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Bmm!upqtpjm!ibt! cffo!sfnpwfe/! Bqqspyjnbufmz! Bqqspyjnbufmz! 21-111.26-111! 4 23-111!Zet!pg! 4 Zet!pg!dpnnpo! dpnnpo!Ñmm/! Ñmm!up!bdijfwf! hsbef/! Bqqspyjnbufmz! 4 41-111!Zet!!pg! upqtpjm/! Bsfb!jt!up!hsbef! boe!qbe!sfbez/! Bqqspyjnbufmz! 4 46-111!Zet!pg! dpnnpo!Ñmm/! 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Bmm!pg!uif!dpnnpo!Ñmm!tupdlqjmft!xjmm!cf!offefe!po!tjuf/!Upqtpjm!up!cf!fyqpsufe! jt!ftujnbufe!bu!66-111.76-111!zbset/ conditional use. Such report shall be accompanied by findings of fact specifying the reasons for the recommendation. In considering conditional use applications in the Flood Plain Districts, the Planning Commission shall consider all requirements of this Chapter together with Chapter 155, Flood Damage Prevention. (4) The Council shall, within 30 days of the receipt of the report of the Planning Commission, grant or deny the conditional use or refer the matter back to the Planning Commission for further consideration. The Council shall not grant a conditional use unless it finds that the standards of this Section have been satisfied. Any proposed conditional use which fails to receive the approval of the majority of the members of the Planning Commission voting upon it shall not be approved except by a favorable vote of four-fifths of all of the elected members of the Council. (5) A Conditional Use Permit shall be valid for a period of one year from the date of its approval by the Council, after which the same shall be revoked in the event that any proposed construction, alteration or operation has not been started in accordance with the terms of such permit. (6) A Conditional Use Permit shall remain in effect only so long as all of the conditions granted by the Council are observed. The Permit is immediately void when a condition is no longer observed and may only be renewed after a new application for a Conditional Use Permit has been granted as set forth in this section. The Permit shall run with the land so long as the conditions are observed. Failure of the City to discover the violation of a condition, or failure by the City to act upon a violation of a condition does not constitute a renewal of the Conditional Use Permit or a waiver of the CityÓs right to take enforcement action. §§ 156.321 THROUGH 156.329 RESERVED FOR FUTURE USE. § 156.330 INTERIM USE PERMITS. § 156.330 INTERIM USE PERMITS. (A) Purpose. It is intended that the interim use permit procedures allow flexibility in the use of land or structures in the city, when the uses are not permanent and when the uses meet appropriate conditions and performance standards that protect the public health, safety and welfare. (B) Authority. The Council may, after review, hearing and report by the Planning Commission, grant an . The Council may, after review, hearing and report by the Planning Commission, grant an Interim Use Permit authorizing the development of an interim use upon a showing by the applicant that the standards, criteria and purpose of the district in which the proposed use is to be located, will be satisfied. The standards and criteria shall include both general requirements for all conditional uses and, insofar as practicable, requirements specific to each designated interim use. (C)(C) Standards and conditions for interim usesStandards and conditions for interim uses. . (1)(1) An Interim Use Permit may be granted for the following uses only: An Interim Use Permit may be granted for the following uses only: 396 ΋ tğŭĻ (a) Any use specifically listed as a Conditional Use or Interim Use in the regulations applicable to the district in which it is to be located or otherwise stated in this Chapter as a conditional use or interim use; (b) Any use which is the same or similar, and consistent with, a conditional use specified in the use district, the Planning Commission may consider and allow such use as an interim use; and (c)(c) A use which is limited in scope or duration. A use which is limited in scope or duration. (2)(2) An Interim Use Permit shall be granted only if evidence is presented to establish: An Interim Use Permit shall be granted only if evidence is presented to establish: (a)(a) That the proposed building or use at the particular location requested is necessary or That the proposed building or use at the particular location requested is necessary or That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public desirable to provide a service or a facility which is in the interest of the public desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or city; convenience and will contribute to the general welfare of the neighborhood or city; (b)(b) That the proposed building or use will not have a substantial or undue adverse effect That the proposed building or use will not have a substantial or undue adverse effect That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility upon adjacent property, the character of the neighborhood, traffic conditions, utility upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the pubfacilities and other matters affecting the public health, safety and general welfare; lic health, safety and general welfare; (c)(c) That the proposed building or use will be designed, arranged and operated so as to permit That the proposed building or use will be designed, arranged and operated so as to permit That the proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable the development and use of neighboring property in accordance with the applicable the development and use of neighboring property in accordance with the applicable district regulations; and district regulations; and (d)(d) That the scope or duration of the proposed use is of a limited nature which would not That the scope or duration of the proposed use is of a limited nature which would not That the scope or duration of the proposed use is of a limited nature which would not otherwise run with the land; otherwise run with the land; (e)(e) That the scope or duration of the proposed use is subject to clearly defined and stated That the scope or duration of the proposed use is subject to clearly defined and stated That the scope or duration of the proposed use is subject to clearly defined and stated limitations. limitations. (3)(3) The city may attach conditions to approval of The city may attach conditions to approval of The city may attach conditions to approval of a permit to mitigate anticipated adverse impacts a permit to mitigate anticipated adverse impacts a permit to mitigate anticipated adverse impacts associated with the use, to ensure compliance wiassociated with the use, to ensure compliance wiassociated with the use, to ensure compliance with the standards of approval, to protect the value th the standards of approval, to protect the value th the standards of approval, to protect the value of other property, and to achieve the goals and objectives of the comprehensive plan. of other property, and to achieve the goals and objectives of the comprehensive plan. (D) Procedure. (1) An application for an Interim Use Permit shall be submitted in triplicate to the Zoning Administrator. The Planning Commission or the Council may require any additional information they deem necessary before a hearing is held. In the Flood Plain Districts, the application shall also follow the requirements of Chapter 155, Flood Damage Prevention. (2)(2) A public hearing shall be set, noticed and conducted by the Planning Commission in accordance A public hearing shall be set, noticed and conducted by the Planning Commission in accordance with this Chapter. The Commissioner of Natural Resources shall be given at least ten daysÓ notice of hearing of all applications for conditional uses in the Flood Plain Districts. 397 ΋ tğŭĻ (3) Within 30 days after the conclusion of the public hearing, the Planning Commission shall Within 30 days after the conclusion of the public hearing, the Planning Commission shall Within 30 days after the conclusion of the public hearing, the Planning Commission shall transmit to the Council a written report containitransmit to the Council a written report containitransmit to the Council a written report containing its recommendations concerning the proposed ng its recommendations concerning the proposed ng its recommendations concerning the proposed interim use. Such report shall be accompanied by findings of fact specifying the reasons for the interim use. Such report shall be accompanied by findings of fact specifying the reasons for the interim use. Such report shall be accompanied by findings of fact specifying the reasons for the recommendation. In considering interim use applications in the Flood Plain Districts, the recommendation. In considering interim use applications in the Flood Plain Districts, the Planning Commission shall consider all requirements of this Chapter together with Chapter 155, Flood Damage Prevention. (4) The Council shall, within 30 days of the receipt of the report of the Planning Commission, grant or deny the interim use or refer the matter back to the Planning Commission for further consideration. The Council shall not grant an interim use unless it finds that the standards of this Section have been satisfied. Any proposed interim use which fails to receive the approval of the majority of the members of the Planning Commission voting upon it shall not be approved except by a favorable vote of four-fifths of all of the elected members of the Council. (5) An Interim Use Permit shall be valid for a period of one year from the date of its approval by the Council, after which the same shall be revoked in the event that any proposed construction, alteration or operation has not been started in accordance with the terms of such permit. (6) The interim use must comply with the specific standards for the use identified in this chapter and must comply with all conditions of approval, which shall be included in an Interim Use Permit agreement. (E) Termination. All Interim Use Permits shall terminate on the happening of any of the following events, whichever first occurs: (1) The date stated on the permit; (2) Upon violation of the condition under which the permit was issued; or (3) Upon change in the cityÓs zoning regulations that renders the use nonconforming. (F) Right of Enforcement. All Interim Use Permits are immediately void when a condition is no longer observed or a condition has expired. The Permit may only be renewed after a new application for an Interim Use Permit has been granted as set forth in this section. The Permit shall not run with the land. Failure of the City to discover the violation of a condition, or failure by the City to act upon a violation of a condition does not constitute a renewal of the Interim Use Permit or a waiver of the CityÓs right to take enforcement action. §§ 156.351 THROUGH 156.399 RESERVED FOR FUTURE USE. § 156.400 ENFORCEMENT AND VIOLATIONS. 398 ΋ tğŭĻ CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA INTERIM USE PERMIT 1. Permittee. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants approval of an INTERIM USE PERMIT, to Rehbein Properties, a partnership consisting of Gerald L. Rehbein and Gordon W. Rehbein, the current owner of the Property described below, and for R & R Leasing, Inc., (a. k. a. Rehbein' s Black Dirt) to operate on the Property. This Permit is not transferable to another party or property owner. This Permit does not run with the land. 2. Permit. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants approval of an INTERIM USE PERMIT for R & R Leasing, Inc., (a. k. a. Rehbein' s Black Dirt) to operate a topsoil processing business at the properties described below, subject the conditions of this Permit. All previous Interim Use Permits issued by the City which govern this Property are void, and this Interim Use Permit shall supersede and replace all previous Interim Use Permits issued for this Property. 3. Property. The Permit is limited to the following described property: ΛtL5ʹ ЋЍΏЌЊΏЋЋΏЌЋΏЉЉЉЋΜ THE SOUTH 662.45 FT OF THE NORTHWEST 1/4 OF SOUTHWEST 1/4 OF SECTION 24 TOWNSHIP 31 RANGE 22, EXCEPT ROAD, SUBJECT TO EASEMENT OF RECORD. ΛtL5ʹ ЋЍΏЌЊΏЋЋΏЌЋΏЉЉЉЌΜ THAT PART OF THE NORTHWEST 1/4 OF SOUTHWEST 1/4 OF SECTION 24 TOWNSHIP 31 RANGE 22, WHICH LIES NORTHERLY OF THE SOUTH 662.45 FT THEREOF, EXCEPT ROAD, SUBJECT TO EASEMENT OF RECORD. 4. Conditions. This Permit is issued subject to the following conditions: INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 1 of 8 a)!The permissions granted by this Permit are strictly limited to the Property described in paragraph three, above, with the following exception: the operations permitted in paragraph two, above, may not be conducted north of Clearwater Creek. b)!Definition: Topsoil Earthen material meeting the requirement of the Minnesota c)!All activity on the Property must comport with the Minnesota Creek Buffer law, Minnesota Statute Section 103F.48, by keeping a fifty (50) foot wide buffer from Clearwater Creek except at such time as temporary nonvegetated maintenance and mining of topsoil, and backfill within that buffer. d)!All topsoil processing activities, including stockpiling of topsoil shall be conducted entirely within the easterly 680 feet of the property south of Clearwater Creek (approx. 13 acres Area A on Exhibit A), and shall not encroach within fifty (50) feet of the top of the ordinary high water mark of Clearwater Creek within the area described above. e)!Mining/stripping of topsoil and backfill of the mined/stripped area with existing, on-site material shall be allowed on the entire property described and included in this Permit (Areas A & B on Exhibit A). Generally, these operations may not encroach within fifty (50) feet of the top of the ordinary high water mark of Clearwater Creek, however, operations may encroach within ten (10) feet of the top of the ordinary high water mark of Clearwater Creek for a period no longer than necessary to mine material near the Creek. Thereafter, the fifty (50) foot buffer shall be resorted. f)!c above, may be disturbed and without vegetative cover at any given time. g)!Existing green strip along Clearwater Creek shall not be disturbed. h)!Operating hours shall be limited to 7:00 a.m. to 6:00 p.m. Monday through Saturday. i)!Permittee shall endeavor to limit speed of trucks entering or leaving the site to 25 miles per hour. j)!The following erosion and sediment control measures shall be followed: 1.!Maintain double row of silt fence around perimeter of site while there is exposed soil. Fences shall be maintained through the duration of this permit in accordance with MPCA best practices. 2.!ordinary high water mark of Clearwater Creek for stockpiling and black dirt processing operation, except temporarily by maintaining a ordinary high water mark of Clearwater Creek for mining/stripping operation. minimum buffer shall be maintained no longer than necessary to conduct mining/stripping operations, and shall be immediately restored on the conclusion of mining/stripping operations. 3.!Limit the slopes on stockpiles to a 3:1 ratio 4.!Maintain a rock construction entrance per approved city detail plates at the entrance to the site and keep the drive and adjoining street free of mud and dirt. Upon notice by the city of excessive accumulation of dirt or mud in the street, Permittee shall clean and\\or sweep within four hours. A pick-up style sweeper shall be used for all street cleaning activities. Sidewinder style brooms shall not be allowed. INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 2 of 8 k)!No fuels or chemicals shall be stored on the site south of Clearwater Creek. l)!Maximum noise emitted at the property line shall conform to the noise regulations contained in City Code Section 91.09 and applicant shall not violate other nuisance regulations contained in Chapter 91. m)!The maximum height of all piles shall be limited to 50 feet above the natural grade of the site. Materials allowed to be brought to the site shall only be topsoil materials (as defined above). Upon request, the permittee shall present the city with soil test results demonstrating that imported soil meets this criteria. Up to 5,000 cubic yards (Loose Volume) of non-topsoil material for the exclusive use of amending the topsoil material for sale shall be allowed on the site at any given time during the term of this Permit. No broken concrete or asphalt material is permitted. st n)!Ingress and egress shall be limited to 21 Avenue. Hauling on Commerce Drive and Fairview Street in conjunction with this Permit is not allowed. o)!Permittee shall supply a monthly accounting of all material hauled in to the site and hauled off the site. This accounting of material hauled from the site shall be in the form of a log of loads hauled out each day and documenting the quantity of material in each load together with copies of truck load tickets and/or bills of sale. 1.!Recognizing the impact on adjoining streets and in recognition of administrative and other costs of monitoring this Permit the following fees shall be paid by the operator: For loads of topsoil material hauled from the site, $0.25 per cubic yard, to be paid monthly. 2.!For loads of existing non-topsoil material hauled from the site, $0.10 per cubic yard, to be paid monthly. p)!Landowner and the business operator shall jointly and individually be responsible for the continuing conformance with the Permit and that if the proposed use is not initiated within six months of this date, the Permit shall be void. q)!Grantee will follow the applicable standards and requirements of the City of Centerville, Rice Creek Watershed District, Anoka County, Army Corp of Engineers, FEMA, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency (MPCA) and any other agency having jurisdiction over the property and shall secure and file with the City, copies of any permits required by outside agencies. Grantee will secure necessary permits and follow the applicable rules and regulations of Minnesota Pollution Control Agency and EPA for collection, storage and disposal of solids, liquids and gases. Grantee will file with the City within ten days of receipt, copies of any permits and/or notice of enforcement actions by these agencies. r)!Grantee will permit a City Inspector to view the premises, including the inside of buildings, during normal business hours. s)!No fill may be placed in the FEMA designated floodway or flood fringe. The City reserves the right to review this Permit annually for compliance with the conditions and may impose additional conditions to mitigate unforeseen problems. t)!Portable toilets shall be provided and serviced regularly at all times during site operations and shall be screened from visibility by neighboring properties. INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 3 of 8 u)!An administrative fine of $500 per day shall be levied for uncorrected violations of the above conditions. The fine shall be levied per day, per condition violated. 5. This Permit shall be effective April 1, 2019 January 2, 2021, and shall expire aton December 31, 20202022. Not later than December 31, 20192021, all excess non-topsoil material remaining on the site shall be hauled away and/or leveled and the site graded and seeded to prevent erosion, in conformance with law. All in-place topsoil intended for mining, shall be stockpiled, or removed from the site. Not later than December 31, 20202022, all topsoil and other material shall be removed from the site orshall be graded (leveled) in a manner consistent with a pad-ready building site. Not later than December 31, 20202022, all equipment shall be removed from the site. After such date, the City may take all measures necessary to enforce the provisions of this Permit, including but not limited to creating a pad-ready building site on the Property, and assess costs for same, against the Property. Extensions to the deadlines in this Permit may be granted upon application and approval by City. 6. This Permit shall become effective once the applicant submits an Irrevocable Letter of Credit (LOC), in a form acceptable to the city attorney, in the amount of $200,000, which shall ability to enforce and remediate issues related to this Interim Use Permit which may arise during or after the termination of this Permit. 7. Criminal Penalty. In addition to civil penalties, violation of the terms of this Permit is a criminal misdemeanor. \[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK\] INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 4 of 8 Dated: CITY OF CENTERVILLE BY: _____________________________ Jeff PaarD. Love, Mayor Attest: _____________________________ Teresa Bender, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ___ day of _________________, 2020. by D. Love, Mayor and Teresa Bender, Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. _____________________________________ Notary INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 5 of 8 Dated: REHBEIN PROPERTIES BY: ________________________________ PRINTED: ___________________________ ITS: ________________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ___ day of _________________, 202__. by __________________________, Rehbein Properties, its, _________________________. _____________________________________ Notary INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 6 of 8 Dated: R & R LEASING, INC., BY: ________________________________ PRINTED: ___________________________ ITS: ________________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ___ day of _________________, 2019. by __________________________, , its, __________________________ . _____________________________________ Notary PREPARED BY: Kurt B. Glaser, City Attorney Smith & Glaser, LLC 333 Washington Avenue 405 Union Plaza Building Minneapolis, Minnesota 55401 612-333-6513 INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 7 of 8 Exhibit A A B INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 8 of 8 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Finance/Administration WS 2 TITLE OF ISSUE: Final Budget Review BACKGROUND AND SUPPLEMENTAL INFORMATION: The City Council must adopt a final budget and levies in December. If there are any outstanding questions on either the 2021 budget or levies, this will be our final chance to discuss those. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Workshop discussion. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Final Budget Memo Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date: December 9, 2020 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer From: Bruce DeJong, Finance Director Item: 2021 General Fund Budget and Property Tax Levy Discussion City staff are presenting the final budget for 2021. This budget incorporates many months of discussions including a review of all debt service, capital, and enterprise funds of the city. We have gone through the individual department budgets in detail. We have incorporated prior year spending adjustments and made additional estimates of budget adjustments for each line item based on actual or expected price changes. This levy change of $23,697 represents an increase of 0.87% over the 2020 tax levy. This levy may be reduced, but not increased, after the public hearing and discussion by the City Council when the final levy is adopted. With the $2,900,000 in new property value that is coming online from Ruffridge Johnson and other new construction, this will result in a city tax increase of less than 1% for the majority of residential properties in the community. This budget is responsible in both the long and short term. We have built in a contingency of $50,000 for our capital projects. If not needed for our capital projects, those funds can cover short-term drops in property tax payments if residents are unable to make their payments on time. $50,000 would cover a more than 2% delinquency rate. Staff has not seen property tax collections drop below 97% for a city in 30 years of boom and bust cycles. We have healthy reserves in our General Fund, Water Fund, and Sewer Fund. These reserves can be used wherever necessary as determined by the City Council. Our cash flow forecast is designed to ensure money is in our bank account when needed. We have reviewed investment maturities and the timing of expenditures and receipts to make sure need to sell investments at a loss to cover our cash flow needs. We have addressed many of the concerns recently identified by the League of Minnesota Cities. We reduced our anticipated proceeds from building permits and pull-tab gambling receipts. We have conservatively budgeted for interest income at 1% of our cash balances. While short-term rates have dropped below that amount, our current investments are staggered out with maturities coming due over the next five years. Our portfolio should maintain a return within a reasonable margin of error of 1% over the next several years. Lastly, we are not highly dependent on Local Government Aid (LGA) from the state. Even a 20% decrease in this $75,626 aid represents only about a $15,000 revenue loss. Staff is happy to discuss budget issues and answer questions at any time with council, property owners, and residents. Staff recommends that the City Council adopt the 2021 budget and property tax levies as adopted on a preliminary basis in September and presented at the Truth-in-Taxation hearing. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item Department: Requested Council Meeting Date: December 9, 2020 Planning and Zoning WS TITLE OF ISSUE: Block 7 Row Home Concept Plan - Apollo Development BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached information from the Planning and Zoning Commission packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Workshop discussion. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Planning Commission Background info Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning V.1.a TITLE OF ISSUE: Block 7 Redevelopment - Row Home Concept Plan Presentation - Apollo Development BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has been approached by Apollo Development with a row-home concept for the redevelopment of the city-owned portion of Block 7, downtown. This concept meets the minimum density requirements outlined in city code, the downtown master plan and our comprehensive plan. The developer has made attempts to meet the intent of the downtown master plan guidelines with regard to other elements, such as setbacks, building materials and road access. Block 7 is zoned M-2, which does not require retail on the first floor. If the commission was amenable to the concept plan's overall design intent, staff suggests engaging the developer in creating a memorandum of understanding, outlining the framework of a developer's agreement, including allocation of costs such as streetscaping, land price, city fees, trail and utility relocations and the like. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Presentation and discussion of concept plan. Formal action is requested later in the agenda, under New Business. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Concept Plan and draft floor plans Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 2020 PM 0 6:3 Truth in Taxation Hearing December 9, 2021 Budget Taxation - in - Purpose of Truth All cities with a population greater than 500 have to hold a public budget hearing, where property owners may speakThe city staff must discuss the proposed budget, the proposed property tax levy, and the impact on taxpayers. After the hearing, the City Council must adopt a final budget and property tax levy for certification to the county. Property valuation is addressed at the Local Board of Equalization in April and May. t e g d u B 1 2 0 2 r o 7,629 6,0002,000 3,500 7,200 f ---- 20,000 - s 102,771 e g n a h C r o Ambulance j - a M Property Tax Levy Local Government Aid Police AidFines & Forfeits Pull Tabs Building PermitsProp Rental wĻǝĻƓǒĻƭ t e g d u B 1 9,130 5,0007,000 - 2 22,800 20,000 50,000 11,400 - - 0 2 r o f s e g n a h C r o j a Benefits M & Protection Salaries and EDA fund transfers out 34,200 Elections Capital Project ContingencyPolice ProtectionFire LMCIT InsuranceEconomic Development Equip CIP, Street Reconstruction, 9ǣƦĻƓķźƷǒƩĻƭ N/A 4.76%0.83%0.41% 4.54%0.00%0.00%0.00%3.17%1.05%0.00%3.17%4.54%17.29%0.87% 63.64%13.33% --- 13.32%12.39% - -- % Change - 2,000 5,0007,100 13,000 13,000 26,950 196,200 195,259 638,490470,900 310,200 378,189 2,364,916 2,796,475 1,349,935 2,796,475 2,364,916 2,743,105 2021 Budget 5,500 5,0007,100 15,000 13,000 26,950 22,800 206,000 196,888 563,420 466,000276,000 457,263 2,262,1452,710,633 1,355,463 2,710,633 2,262,1452,719,408 2020 Budget General Fund - General Fund - Property Tax GamblingLicenses and FeesIntergovernmentalCharges for ServicesFines and ForfeitsInterest Earnings MiscellaneousTotal General GovernmentTotal Public SafetyTotal Public WorksTotal Culture and RecreationTotal Economic DevelopmentTotal Capital OutlayGeneral Fund Tax LevyTotal Debt Service General FundRevenuesTotal Revenues ExpendituresTotal Expenditures Tax LeviesTotal Tax Levy n o s i r t a e p g m d uo BC 638,490 1,349,935 Public SafetyCulture and Recreation 310,200 26,950 General GovernmentPublic WorksTransfers Out 470,900 12,100 2,366,916 13,000 Licenses and FeesFines and ForfeitsMiscellaneous 13,000 Revenues & Expenditures 195,259 Property TaxIntergovernmentalInterest Earnings 196,200 2,100 (6,424) (74,750) ΛАВͲЉАЍΜ /ŷğƓŭĻ 0 ЋЉЋЊ 211,789 166,400 ЌАБͲЊБВ 74,750 e ЋЉЋЉ 218,213 164,300 ЍЎАͲЋЏЌ c i v r e S t b e D Streets Station - Police Streets -- A ƚƷğƌ 5ĻĬƷ {ĻƩǝźĭĻ \[ĻǝǤ 5ĻĬƷ {ĻƩǝźĭĻ \[ĻǝǤ 2012 A 2009A/2016A 2013 344 351 352 Fund Fund Fund 2028 2027 2026 2025 e c 2024 i v r Adjusted Tax Levy 2023 e S t 2022 b e 2021 D Levies using Cash Balances 2020 2019 Bonded Tax Levy Projected 2018 - 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0.87% 2021 378,189 2,364,916 2,743,105 % 0.45 457,263 2020 2,262,145 2,719,408 1.75% - 2019 504,536 2,202,802 2,707,338 1.31% 575,700 2018 2,179,980 2,755,680 5.73% 545,900 2017 2,174,243 2,720,143 Average over last 5 years = 1.3% annually s d n e r Levy T y Svc Levy v e L General Debt Tax LeviesTotal Levy% Increases May, 2021 Dec, 2020 Sept, 2020 May, 2020 Property Taxation Cycle Jan, 2020 Oct, 2018 Sept, 2019 6.12%4.54%6.21%2.01%3.88%3.70%4.19%0.15% -- 17.29% - /ŷğƓŭĻ $2 e 2,644 1,346 g $ 378,189 273,000 353,305) n ( ЋЉЋЊ 50.9070% $ 4,694,443 2,364,916 2,389,800 a h C x a T y 2,538 1,344 t $ i 457,263 263,250 (376,687) ЋЉЋЉ 52.9600% $ 4,423,591 2,262,145 2,342,721 C d e t a m i t s E B) Net Levy ( (A) Net Tax CapacityGeneral Tax LevyDebt Tax LevyArea Wide ContributionTax Capacity Rate (B/A)Median Home ValueNet Tax CapacityEstimated City Taxes Estimated Increase Caveats to Average Tax Change Your home may have increased in value more than averageThis does not take into account an increase due to addition or remodelingvalue until the following year. ? s r e w s n A & s n o i t s e u Q CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, COUNCIL MEETING & CLOSED EXECUTIVE SESSION August 26, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on August 26, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. WORK SESSION I. CALL TO ORDER Mayor D. Love called the work session to order at 5:01 p.m. PRESENT: Mayor D. Love Council Member Russ Koski Council Member Michelle Lakso (Arrived 5:26 p.m.) Council Member Matt Montain Council Member Tom Wilharber Not Approved ABSENT: None STAFF: City Administrator Mark Statz Finance Director Bruce DeJong d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. ITEMS OF DISCUSSION 1. CARES Act Funds Allocation Plan Administrator Statz stated that the City is slated to receive $304,902 in CARES funding, that the City has been approached by numerous entities for partnering/requesting funds and that the City has incurred direct and indirect costs due to the pandemic. He stated that Staff has provided a plan for discussion which encapsulates all requests. He stated that he and Finance Director DeJong have worked to contain all anticipated expenditures of the City and requests into the plan. Staff reviewed the plan. Lengthy discussion was had regarding assisting residents with basic needs (rent, mortgage payments, food shelves, etc., ensuring that accurate accounting principles were used in justifications for deeming expenditures associated with the pandemic, ensuring that no funding would need to be bore by the taxpayers if expenditures were deemed inappropriate, classifying expenditures associated with ongoing maintenance of vehicles due to purchase delays. Administrator Statz stated that the funds needed to be utilized by November 15. He stated the importance of justifying expenditures while assisting the community. City of Centerville Council Meeting Minutes August 26, 2020 Council had concerns regarding auditing of the use of the funds and accountability, concerns for a non-profit hospital requesting assistance versus usage and their location within a different County, working with those that are the most valuable partners of the City. Administrator Statz stated that public safety services have experienced potentially the most COVID-19 expenditures due to staffing, cleaning, etc. and is probably the most clear. Discussion business grant program and its potential for being over funded, VID expenditures associated with the proposed remodeling of City Hall and Council Chambers. Council had concerns for residents meeting their needs and potential for assisting local food shelves, etc. Administrator Statz stated that partners on the listing approached the City requesting funding however, the City could reach out the local food shelves, YMCA, etc. to obtain their thoughts and understanding the regulations of the funding. 2. General Fund Budget Administrator Statz reminded Council that their deadline for a preliminary budget was September, once that is set it cannot be increased. He stated that some line items have been modified since last reviewed as the Centennial Lakes Police Department adopted their 2021 Budget with an tion due to citizen good behavior. He stated that the EDA is requesting $22,800 due to the blue sign program, continuation of CenterStage, purchase of banners and streetscaping. Discussions took place regarding building permit forecasts, future development, the City Hall project, proposed 1.14% increase, debt services, preference of no increase in property taxes for residents due to COVID-19, possibility of residential default on property tax collection, $50,000 contingency/Capital Outlay Fund, importance of paying off debt, discussions of salaries, and have a balanced budget with no increases to taxes. Discussion ensued regarding use hiring an outside Assessor and whether that would save money. Administrator Statz stated that the City several years ago went at they are saving money compared to utilizing also ensued regarding the use of a dedicated Engineer, going out for Requests for Proposals and use of multiple engineers versus a rotational 3-5 year contract for services. Mayor Love thanked Staff for their work and presentation. III. RECESS Mayor Love called a five (5) minutes recess at 6:29 p.m. and adjourned the Work Session. Page 2 of 8 City of Centerville Council Meeting Minutes August 26, 2020 COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:34 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve the Agenda as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. July 8, 2020 City Council Meeting Minutes Page 3 of 8 City of Centerville Council Meeting Minutes August 26, 2020 Council Member Koski stated that on page 5 of page 10, second paragraph should be Mayor at Council Member Montain reported on the Anoka County Fire Protection Council rather than the Centennial Fire District Steering Committee. Motion by Council Member Koski, seconded by Council Member Montain to Approve the July 8, 2020 Meeting Minute with the Aforementioned Modifications. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through August 26, 2020 (Check #34173-34189) & (1565- 1569E) 2. Centennial Lakes Police Department Claims through August 20, 2020 (Check #13132- 13367), E2020029-2020032, Payroll Check #13352-13353 & Voided Check #13343 3. Centennial Fire District Claims through August 25, 2020 (Check #8871-8890 & E2020020-E2020021) County/State of Minnesota) 7. Parks & Recreation Committee Recommendation to Accept Donation of Memorial Bench in Honor of Deceased Husband John, Ms. Hansen, 6961 Meadow Court Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Wilharber, seconded by Council Member Lakso to Approve Consent Agenda as Presented. Mayor Love desired for passing Hansen and thanked her for her donation of the Memorial Bench. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. VIII.OLD BUSINESS 1. Driveway Location and Width (Second Reading and Summary) Administrator Statz explained that at the last meeting which was the first reading of this ordinance and now is the second reading. Staff noticed a discrepancy in what was intended on the original ordinance and now has been corrected with this Ordinance. Mayor Love asked if any modifications had been made since the last meeting. City Administrator Statz stated that none were made. Council Member Koski stated that the Planning & Zoning Commission was steadfast Page 4 of 8 City of Centerville Council Meeting Minutes August 26, 2020 with the modifications contained in Ordinance #105 and he thanked them. He also thanked Staff for acknowledging the intent of the original ordinance and correcting the Ordinance. Motion by Council Member Koski, seconded by Council Member Lakso to Approve Location and Width & its Associated Summary. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Mayor Love thanked Council Liaison Koski for ordinances. IX. NEW BUSINESS 1. Administrator Statz stated that bids were opened out on the front sideway with a very large response of 17 bidders. He stated that the A/V upgrades were not included, five (5) alternates were contained with a small contingency for construction add-ons if needed. He explained that additional review has calculated $187,000 of funds available which is funding in excess of the He felt that the $300,000 of proposed costs could be met. He stated that with the A/V upgrades the total project was estimated at $400,000. He reminded Council that the A/V upgrades were being funded through Franchise Fees which have been set aside for such purchases. He stated that the lowest base bid was $215,000 with $41,600 in alternates. He stated that $60,000 was included in the bid for engineering/architect. Administrator Statz stated that Council may desire to determine if it is appropriate to utilize the $50,000 budgeted for contingencies. Additional discussion took place regarding carpeting and HVAC as being capital improvement that are contained in the Capital Equipment Fund; funding utilized from the water, sewer, stormwater funds being acceptable for use (11%); CARES Funding and security funding available through a grant ($10,000). Administrator Statz reviewed the alternates (lobby, history wall, RTU, A/C & Furnace, lighting, parking lot lighting and in floor heating for Administrative Offices and Council Chambers. He explained that some or all of these could be included in the project depending on funding rather than add-ons during the project. Administrator Statz stated that he would recommend alternates 1, 2, 4, 6 and 7. Discussions took place regarding HVAC equipment and modification to only replace one (1) heater & A/C unit as it has failed and worked harder than the other. He also stated that the parking lot lighting could be considered in the future when the paving is completed. Administrator Statz stated that low bidder was Crawford-Merz for $256,600 including the aforementioned alternates. Council Member Lakso stated that she does not feel comfortable in the dark parking lot and believes that it is a safety issue that should be taken care of as soon as possible. Discussion ensued regarding the use of Street Funds for lighting and paving of the parking lot, use of donated lights, glare nuisance, upgrades to the front lobby and tying the area in with Council Chambers, the project, bids, appreciation for previous Council Members for diligence for spending and saving, Page 5 of 8 City of Centerville Council Meeting Minutes August 26, 2020 having the ability to fund the project with cash rather than bonding, parking lot project being contained within the Capital Improvement Project plans and it being scheduled to take place soon, construction timeline for the renovation project, concern for voters and contractor working around the public, concern for placement of parking lot lighting and engineering for same. Mr. Steve King, 1724 Sorel Street, requested clarification of the OSHA grant funding ($10,000) and CARES funding ($10,000). Administrator Statz stated that the funds slightly overlap for renovations of the front/client window and ADA accessibility along with safety features proposed for Council Chambers. He stated that they would remain separate so that appropriate accounting could be achieved. Lengthy discussion was had regarding the parking lot and lighting, including alternate #5 in the motion so that it was taken care of at this time, possibility of delaying the project due to this action, estimate of $100,000 to complete the parking lot portion of the project, partial plan for installation of the three (3) donated light installation. City Administrator Statz stated that he had received direction from Council with parking lot lighting being a priority. Motion by Council Member Lakso, seconded by Council Member Wilharber to Approve City Hall Renovation Project and Award Bid to Crawford-Merz the Base Bid with Alternates #1, #2, #4, #6 and #7 ($256,600) as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz reported that he has spoken with several developers regarding smaller residential developments and apartments. He stated that a new business in the downtown area (Jiles & Jiles) has received a license from Anoka County (food) and they hope to open shortly. He stated that Centerville is a good location and businesses are succeeding. Council Reports a. Council Member Lakso stated that she had no updates but desired to state that she is grateful for the amenities available in Centerville (trails, parks, safety, etc.) i. No report was given. ii. Centennial Fire Distri No report was given. iii. No report was given. b. i. Economic Development Authority stated that the Committee is working with Ms. Michele Koch for the CenterStage Program. He stated that the Committee generally has needed to re-contact businesses to complete the video portion of the Page 6 of 8 City of Centerville Council Meeting Minutes August 26, 2020 program. He stated that he felt the program was going well otherwise. He also reported that the EDA has considered several items for future projects with their budget being reflected accordingly. (Banners for the downtown street posts, etc.) c. Thanked Ms. Hansen for the memori honor and desired to also thank Alexandra House for their work and assistance to residents. i. No report given as the meeting will take place next week. ii. Centennial Fire District Steering Committee d. Montain i. Council Member Montain reported ii. North Metro Telecommunications Commission Montain reported that the meeting would be next week. e. Love s there has been an increase in petty crimes and that residents should be diligent about locking their cars and contacting the Police Department about suspicious behavior. i. Police Governing Board Board is discussing recent racial tensions experience in other communities and that discussions and research regarding the item have commenced with the Police Department. He stated that he believes that being pro-active on this item and that a future work session may be needed to discuss policies and procedures for handling difficult situations. ii. Economic Development Authority iii. Other Mayoral Reports XI. RECESS REGULAR CITY COUNCIL MEETING Mayor Love recessed the Regular Council Meeting at 7:43 p.m. CLOSED EXECUTIVE SESSION (PURSUANT TO MINN. STAT. 13D.03 Subd. 3(b)) City Attorney Glaser read the following into the record - This portion of the meeting is closed to develop or consider strategies for labor negotiations, including negotiation strategies or development or discussion of labor-negotiation proposals for Staff to negotiate with City employees. The closure is pursuant to Minnesota State Statute Section 13D.03, subdivision 3(b) I.CALL TO ORDER 1. Roll Call Page 7 of 8 City of Centerville Council Meeting Minutes August 26, 2020 Mayor D. Love called the work session to order at 7:45 p.m. Mayor D. Love, Council Members Russ Koski, Michelle Lakso, Matt Montain and Tom Wilharber were present along with City Attorney Kurt Glaser and City Administrator Statz. II. AGENDA ITEMS 1. Discussion of Labor Union Contract Proposal NOTE: The details of the discussion during this Session remain confidential pursuant to the attorney-client privilege. III. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to adjourn the Closed Executive Session and open the Regularly Scheduled Council Meeting. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso & Wilharber voted in favor. Motion carried. The meeting was reopened to the public at 10:28 p.m. by act of the Mayor. XII. RECONVENE REGULAR CITY COUNCIL MEETING XIII. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Council meeting at 10:32 p.m. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8 12/04/20 1:36 PM CITY OF CENTERVILLE Page 1 Check Detail - December 9, 2020 Check DateCheck #Vender NameCommentsAmount 112/9/2020034418 A-1 EXCAVATING INC.2020 DT AREA STREET & UTILITY IMPROVEMENT - PAY REQU$177,425.70 Check Nbr 034418 A-1 EXCAVATING INC.$177,425.70 112/9/2020034419 ALLSTREAMPHONE SERVICE THRU 12-22-20$102.02 Check Nbr 034419 ALLSTREAM$102.02 112/9/2020034420 AMERITASVISION CARE - SERV THRU 12-31-20$6.12 Check Nbr 034420 AMERITAS$6.12 112/9/2020034421 ANOKA COUNTY TREASURYBALLOTS$74.49 112/9/2020034421 ANOKA COUNTY TREASURYDEC. 2020 BROADBAND$37.50 112/9/2020034421 ANOKA COUNTY TREASURYDEC. 2020 BROADBAND$37.50 112/9/2020034421 ANOKA COUNTY TREASURYDEC. 2020 BROADBAND$37.50 Check Nbr 034421 ANOKA COUNTY TREASURY$186.99 112/9/2020034422 CENTENNIAL LAKES POLICE DEPTDECEMBER 2020 POLICE CONTRACT$71,799.12 Check Nbr 034422 CENTENNIAL LAKES POLICE DEPT$71,799.12 112/9/2020034423 CITY OF CENTERVILLE - MASTERCAENDICIA FEES$9.95 112/9/2020034423 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS$16.06 112/9/2020034423 CITY OF CENTERVILLE - MASTERCASTORAGE FOR CITY HALL DURING RENOVATIONS (POD)$185.69 112/9/2020034423 CITY OF CENTERVILLE - MASTERCAFUEL$211.59 112/9/2020034423 CITY OF CENTERVILLE - MASTERCASUPPLIES$64.92 112/9/2020034423 CITY OF CENTERVILLE - MASTERCAFUEL$320.10 112/9/2020034423 CITY OF CENTERVILLE - MASTERCATIRES FOR 3500 SILVERADO$1,041.15 112/9/2020034423 CITY OF CENTERVILLE - MASTERCAWORK BOOTS - SAFETY - D. SCHMITZ$127.49 112/9/2020034423 CITY OF CENTERVILLE - MASTERCADRIVEWAY MARKERS$69.93 112/9/2020034423 CITY OF CENTERVILLE - MASTERCAMAILING OF FLOURIDE SAMPLES - WATER$4.60 Check Nbr 034423 CITY OF CENTERVILLE - MASTERCA$2,051.48 112/9/2020034424 CITY OF CIRCLE PINES2020 POLICE BLDG CONTRACT - DECEMBER$5,416.63 112/9/2020034424 CITY OF CIRCLE PINES2020 POLICE BLDG CONTRACT - DECEMBER$139.81 Check Nbr 034424 CITY OF CIRCLE PINES$5,556.44 112/9/2020034425 CONNEXUS ENERGY7087-20TH AVE S - WATERTOWER - SERV THRU 11-23-20$110.44 112/9/2020034425 CONNEXUS ENERGY7100-20TH AVE - TRAFSG - SERV THRU 11-23-20$76.18 112/9/2020034425 CONNEXUS ENERGY2085 W CEDAR ST - SERV THRU 11-23-20$245.41 112/9/2020034425 CONNEXUS ENERGYSTREET LIGHTS - 395653-219678 - SERV THRU 11-23-20$52.34 112/9/2020034425 CONNEXUS ENERGYSTREET LIGHTS - 395653-219699 - SERV THRU 11-23-20$64.52 112/9/2020034425 CONNEXUS ENERGY6800-20TH RADIO - SCADA - SERV THRU 11-23-20$12.31 112/9/2020034425 CONNEXUS ENERGY6800-20TH RADIO - SCADA - SERV THRU 11-23-20$12.32 112/9/2020034425 CONNEXUS ENERGY6900-20TH AVE - LIFT STATION - SERV THRU 11-23-20$72.54 Check Nbr 034425 CONNEXUS ENERGY$646.06 112/9/2020034426 GOPHER STATE ONE CALL INCNOVEMBER 2020 SERVICES$25.65 112/9/2020034426 GOPHER STATE ONE CALL INCNOVEMBER 2020 SERVICES$25.65 Check Nbr 034426 GOPHER STATE ONE CALL INC$51.30 112/9/2020034427 IRRIGATION BY DESIGN, INC.LAMOTTE PARK IRRIGATION$2,305.75 Check Nbr 034427 IRRIGATION BY DESIGN, INC.$2,305.75 112/9/2020034428 LOFFLER COMPANIESP.W. COPIER MAINT AGREEMENT SERV THRU 11-30-20$45.15 Check Nbr 034428 LOFFLER COMPANIES$45.15 112/9/2020034429 PRESS PUBLICATIONSPUBLIC HEARING - INTERIM USE PERMIT 21ST AVE - S OF CO$123.13 112/9/2020034429 PRESS PUBLICATIONSORD. #110 - TO REVISE PUBLIC NUISANCES AFFECTING HEA$54.18 112/9/2020034429 PRESS PUBLICATIONSORD. #109 - TO REVISE CITY CODE REGARDING FARM ANIM$78.80 112/9/2020034429 PRESS PUBLICATIONSORD. #108 - TO REVISE CITY ZONING CODE RELATIVE TO M$49.25 Check Nbr 034429 PRESS PUBLICATIONS$305.36 112/9/2020034430 REPUBLIC SERVICES, INC.CLEAN UP DAYS - OCT. 2020$7,144.71 Check Nbr 034430 REPUBLIC SERVICES, INC.$7,144.71 112/9/2020034431 STATZ, MARKREIMBURSE FOR 2021 ANNUAL MEETING OF CITY ENGINEER$235.00 Check Nbr 034431 STATZ, MARK$235.00 12/04/20 1:36 PM CITY OF CENTERVILLE Page 2 Check Detail - December 9, 2020 Check DateCheck #Vender NameCommentsAmount 112/9/2020034432 TASCADMINISTRATION FEE - COBRA - SERV THRU 01-31-21$10.00 Check Nbr 034432 TASC$10.00 $267,871.20 11/23/20 8:35 AM CITY OF CENTERVILLE Page 1 Check Detail - November 23, 2020 Check DateCheck #Vender NameCommentsAmount 111/20/2020001611ETASCF.S.A W/H - PAY PERIOD 24$114.58 Check Nbr 001611 TASC$114.58 111/13/2020001612EPERAPERA W/H - PAY PERIOD 23$3,738.64 Check Nbr 001612 PERA$3,738.64 111/13/2020001613EIRS/EFTPSFED W/H - PAY PERIOD 23$3,106.85 111/13/2020001613EIRS/EFTPSFICA/MED W/H - PAY PERIOD 23$4,500.04 Check Nbr 001613 IRS/EFTPS$7,606.89 111/16/2020001614EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 23$1,300.00 Check Nbr 001614 OPTUM BANK - H.S.A.$1,300.00 111/13/2020001615EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 23$1,280.75 Check Nbr 001615 MINNESOTA DEPT OF REVENUE$1,280.75 111/25/2020001616EPERAPERA W/H - PAY PERIOD 24$3,532.53 Check Nbr 001616 PERA$3,532.53 111/25/2020001617EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 24$1,300.00 Check Nbr 001617 OPTUM BANK - H.S.A.$1,300.00 111/25/2020001618EIRS/EFTPSFED W/H - PAY PERIOD 24$2,589.18 111/25/2020001618EIRS/EFTPSFICA/MED W/H - PAY PERIOD 24$3,919.00 Check Nbr 001618 IRS/EFTPS$6,508.18 111/25/2020001619EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 24$1,080.90 Check Nbr 001619 MINNESOTA DEPT OF REVENUE$1,080.90 111/13/2020034390 BENDER, TERESAReimburse for cell phone & internet expenses for Oct/Nov 2020$ Check Nbr 034390 BENDER, TERESA$ 111/13/2020034391 DEJONG, BRUCEReimburse for cell & internet charges - from March 2020 thru O$577.76 Check Nbr 034391 DEJONG, BRUCE$577.76 111/23/2020034392 AFLACOCTOBER 2020 AFLAC$282.68 Check Nbr 034392 AFLAC$282.68 111/23/2020034393 AIRFRESH INDUSTRIES, INC.ADA ACCESS. PORTABLE RESTROOMS RENTAL - THRU 9-30-2$660.00 111/23/2020034393 AIRFRESH INDUSTRIES, INC.EXTRA CLEANING - ADA ACCESS. PORTABLE RESTROOMS REN$72.00 Check Nbr 034393 AIRFRESH INDUSTRIES, INC.$732.00 111/23/2020034394 CANON FINANCIAL SERVICES INC.P.W. COPIER MAINT AGREE - SERV THRU 11-30-20$33.13 Check Nbr 034394 CANON FINANCIAL SERVICES INC.$33.13 111/23/2020034395 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 10-28-20$51.54 111/23/2020034395 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 10-28-20$277.50 111/23/2020034395 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 10-28-20$28.13 111/23/2020034395 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 10-28-20$322.34 Check Nbr 034395 CENTERPOINT ENERGY$679.51 111/23/2020034396 DELTA DENTALDEC. 2020 DENTAL INS$449.95 Check Nbr 034396 DELTA DENTAL$449.95 111/23/2020034397 GREEN LIGHTS RECYCLING, INC.RECYCLING EVENT - 11-19-20$2,976.00 Check Nbr 034397 GREEN LIGHTS RECYCLING, INC.$2,976.00 111/23/2020034398 IDEAL SERVICE. INC.FIELD TRAVEL & LABOR - TOUBLESHOOT WELL #2 VFD$200.00 Check Nbr 034398 IDEAL SERVICE. INC.$200.00 111/23/2020034399 INTERNATIONAL UNION OF OPERATIDECEMBER 2020 UNION DUES$105.00 Check Nbr 034399 INTERNATIONAL UNION OF OPERATI$105.00 111/23/2020034400 KOOTENIA HOMES, INC.19-191 - 7204 LAVALLE - ESCROW RELEASE$5,000.00 111/23/2020034400 KOOTENIA HOMES, INC.20-008 - 7202 LAVALLE - ESCROW RELEASE$5,000.00 Check Nbr 034400 KOOTENIA HOMES, INC.$10,000.00 111/23/2020034401 LEO A DALYCENTERVILLE CA SERVICE - SERV THRU 10-30-20$8,308.92 Check Nbr 034401 LEO A DALY$8,308.92 111/23/2020034402 LINCOLN NATIONAL LIFE INSURANCLONG TERM DISABILITY INS. - THRU 12-31-20$304.64 11/23/20 8:35 AM CITY OF CENTERVILLE Page 2 Check Detail - November 23, 2020 Check DateCheck #Vender NameCommentsAmount Check Nbr 034402 LINCOLN NATIONAL LIFE INSURANC$304.64 111/23/2020034403 MARCO, INC.STANDARD PAYMENT PER CONTRACT$202.42 Check Nbr 034403 MARCO, INC.$202.42 111/23/2020034404 METROPOLITAN PLUMBINGANNUAL BACK FLOW TEST - RPZ TEST$135.00 Check Nbr 034404 METROPOLITAN PLUMBING$135.00 111/23/2020034405 MINN. DEPT. OF HEALTH4TH QTR WATER TEST FEES$3,129.00 Check Nbr 034405 MINN. DEPT. OF HEALTH$3,129.00 111/23/2020034406 MINNESOTA DEPT OF TRANSPORATIOTRAFFIC SIGNAL MAINTENANCE - 20TH AVE @35e EVP LAMP $368.42 Check Nbr 034406 MINNESOTA DEPT OF TRANSPORATIO$368.42 111/23/2020034407 MINNESOTA LABOR LAW POSTER SER2021 LABOR LAW POSTER$44.75 111/23/2020034407 MINNESOTA LABOR LAW POSTER SER2021 LABOR LAW POSTER$44.75 Check Nbr 034407 MINNESOTA LABOR LAW POSTER SER$89.50 111/23/2020034408 MN DEPT OF LABOR & INDUSTRYPRESSURE VESSEL - 2085 W CEDAR ST$10.00 Check Nbr 034408 MN DEPT OF LABOR & INDUSTRY$10.00 111/23/2020034409 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 24$1,083.33 Check Nbr 034409 NATIONWIDE RETIREMENT SOLUTION$1,083.33 111/23/2020034410 NORTHERN TECHNOLOGIES. LLC2020 CENTERVILLE STREET IMPROVEMENT PROJ$780.81 111/23/2020034410 NORTHERN TECHNOLOGIES. LLC2020 CENTERVILLE STREET IMPROVEMENT PROJ$240.25 111/23/2020034410 NORTHERN TECHNOLOGIES. LLC2020 CENTERVILLE STREET IMPROVEMENT PROJ$180.19 Check Nbr 034410 NORTHERN TECHNOLOGIES. LLC$1,201.25 111/23/2020034411 PETERSON COMPANIES, INC.FALL BLOWOUT IRRIGATION AT LAMOTTE PARK$425.00 Check Nbr 034411 PETERSON COMPANIES, INC.$425.00 111/23/2020034412 PRESS PUBLICATIONSZONING CODE RELATED TO OUTSIDE STORAGE IN THE INDU$98.50 Check Nbr 034412 PRESS PUBLICATIONS$98.50 111/23/2020034413 REPUBLIC SERVICES, INC.OCT. 2020 GARBAGE & RECYCLING SERVICES$16,093.24 111/23/2020034413 REPUBLIC SERVICES, INC.OCT. 2020 GARBAGE & RECYCLING SERVICES$4,309.92 Check Nbr 034413 REPUBLIC SERVICES, INC.$20,403.16 111/23/2020034414 STANTEC CONSULTING SERVICES INP & Z GENERAL - SERV THRU 10-30-20$1,124.50 111/23/2020034414 STANTEC CONSULTING SERVICES INRESIDENTIAL DRIVEWAYS - SERV THRU 10-30-20$86.50 111/23/2020034414 STANTEC CONSULTING SERVICES INCENTERVILLE STORAGE - CONSTRUCTION - SERV THRU 10-3$63.50 111/23/2020034414 STANTEC CONSULTING SERVICES INOLD MILL ESTATES - PHASE 2 - SERV THRU 10-30-20$1,696.50 111/23/2020034414 STANTEC CONSULTING SERVICES INT-MOBILE ANTENNA - SERV THRU 10-30-20$1,575.50 111/23/2020034414 STANTEC CONSULTING SERVICES IN2019 DT STREET & UT IMPROV. PROJ. - SERV THUR 10-30-20$19,257.21 111/23/2020034414 STANTEC CONSULTING SERVICES IN2019 DT STREET & UT IMPROV. PROJ. - SERV THUR 10-30-20$5,925.30 111/23/2020034414 STANTEC CONSULTING SERVICES IN2019 DT STREET & UT IMPROV. PROJ. - SERV THUR 10-30-20$4,443.97 111/23/2020034414 STANTEC CONSULTING SERVICES INLAMOTTE PARK IRRIGATION EXPANSION - SERV THRU 10-30-$2,265.43 111/23/2020034414 STANTEC CONSULTING SERVICES IN2020 CITY HALL RENOVATIONS - SERV THRU 10-30-20$2,993.50 111/23/2020034414 STANTEC CONSULTING SERVICES IN2020 CITY HALL RENOVATIONS - COVID RELATED IMPROV -$847.00 Check Nbr 034414 STANTEC CONSULTING SERVICES IN$40,278.91 111/23/2020034415 SUN LIFE INSURANCE COMPANYLIFE INS - DEC. 2020$99.39 111/23/2020034415 SUN LIFE INSURANCE COMPANYSHORT TERM DISABILITY - DEC. 2020$146.06 Check Nbr 034415 SUN LIFE INSURANCE COMPANY$245.45 111/23/2020034416 VERIZONP.W. CELL SERVICE - THRU 11-09-20$35.74 111/23/2020034416 VERIZONP.W. CELL SERVICE - THRU 11-09-20$71.48 111/23/2020034416 VERIZONP.W. CELL SERVICE - THRU 11-09-20$35.74 111/23/2020034416 VERIZONP.W. CELL SERVICE - THRU 11-09-20$35.74 Check Nbr 034416 VERIZON$178.70 111/23/2020034417 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 11-3-$451.47 111/23/2020034417 XCEL ENERGY7282 MAIN ST - SERV THRU 11-1-20$53.61 111/23/2020034417 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 10-30-2$182.64 111/23/2020034417 XCEL ENERGY1889 CENTER ST - SEWER LIFT - SERV THRU 11-3-20$29.89 11/23/20 8:35 AM CITY OF CENTERVILLE Page 3 Check Detail - November 23, 2020 Check DateCheck #Vender NameCommentsAmount 111/23/2020034417 XCEL ENERGY7300 MILL RD - SEWER LIFT - SERV THRU 10-30-20$147.26 111/23/2020034417 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 10-30-20$208.14 111/23/2020034417 XCEL ENERGY1601 LAMOTTE DR- SERV THRU 10-30-20$21.05 111/23/2020034417 XCEL ENERGY1880 MAIN ST - SERV THUR 11-3-20$1,113.08 111/23/2020034417 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 11-1-20$20.54 111/23/2020034417 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU10-30-20$124.25 111/23/2020034417 XCEL ENERGYSTREET LIGHTS - SERV THRU 11-2-20$2,063.88 111/23/2020034417 XCEL ENERGY1745 MAIN ST - SERV THRU 11-1-20$19.32 111/23/2020034417 XCEL ENERGY1682 MAIN ST - SERV THRU 11-1-20$133.66 Check Nbr 034417 XCEL ENERGY$4,568.79 $123, CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 11/20/2020 - 11/25/2020Nov 25, 2020 09:22AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 11/2011/25/202013519ANOKA CO TREASURY OFFICESITE 54 DEC CAC FIBER152.25 11/2011/25/202013520ANOKA COUNTY ATTORNEYCONTROLLED SUBSTANCE FORFEIT187.00 11/2011/25/202013521DON'S CIRCLE SERVICE#115 OIL CHANGE/BRAKES/MOUNT& 674.44 11/2011/25/202013522EMERGENCY CONTRACTORSFall Cleanup525.00 11/2011/25/202013523IN-FOCUS SYSTEMSCONF ROOM SOFTWARE UPGRADE112.48 11/2011/25/202013524POPP COMUNICATIONSNOV DSL LINE FOR WIFI70.90 11/2011/25/202013525STATE OF MINNESOTAJE CONTROLLED SUBSTANCE FORFE94.00 11/2011/25/202013526TASC2021 Q1 ADMIN FEE60.30 Grand Totals: 1,876.37 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 11/12/2020 - 11/19/2020Nov 19, 2020 01:45PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 11/2011/19/202013501ANOKA CO TREASURY OFFICE4 NEW RADIOS17,927.00 11/2011/19/202013502ASPEN MILLS, INCBODY ARMOR/VEST CARRIER BJ3,409.84 11/2011/19/202013503AWARDS BY HAMMOND, INCWAHLBERG SIGN18.00 11/2011/19/202013504AXON ENTERPRISE, INCTASER TARGET150.00 11/2011/19/202013505CENTENNIAL UTILITIESUTILITIES OCT462.96 11/2011/19/202013506CENTURY LINKCOMMUNICATIONS NOV123.46 11/2011/19/202013507CONNEXUS ENERGYELECTRIC 10/7-11/51,900.27 11/2011/19/202013508CONSOLIDATED COMMUNICATIONSNOV PHONES398.48 11/2011/19/202013509DELL MARKETING L.P.DOCKING STATION RETURNED1,855.44 11/2011/19/202013510DON'S CIRCLE SERVICE'20 EXPLORER OIL CHANGE1,087.07 11/2011/19/202013511HOLIDAY STATIONSTORES, LLCFUEL OCT2,104.61 11/2011/19/202013512THE HOME DEPOT PROPURELL DISPENSER32.41 11/2011/19/202013513KENNEDY & GRAVEN, CHARTEREDTARNOWSKI 299A CLAIM664.30 11/2011/19/202013514METRO SALES, INCCOPIER CONTRACT OCT59.26 11/2011/19/202013515MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI336.00 11/2011/19/202013516OFFICE OF MN IT SERVICESWAN SERVICES40.60 11/2011/19/202013517QUILL LLCCOAT RACK51.99 11/2011/19/202013518SIRCHIEEVIDENCE TAPE/MJ KITS97.95 11/2011/19/20202020045DEARBORN NATIONALACH VOL INS1,810.49 11/2011/19/20202020046HEALTH PARTNERSACH HEALTH INS DEC/RETRO LL9,193.30 Grand Totals: 41,723.43 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 11/1/2020 - 11/10/2020Nov 10, 2020 02:07PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 11/2011/10/202013481BARNUM GATE SERVICES, INCGATE REPAIR/REAR SPROCKET REPL942.35 11/2011/10/202013482CMI, INC.MOUTHPIECES44.23 11/2011/10/202013483COVERALL NORTH AMERICA, INCCLEANING SERVICE NOV780.00 11/2011/10/202013484DON'S CIRCLE SERVICE'16 EXPLORER OIL CHANGE56.00 11/2011/10/202013485EMERGENCY CONTRACTORSNOV SNOW REMOVAL815.00 11/2011/10/202013486FRATTALLONES HARDWARE, INC.GORILLA GLUE7.99 11/2011/10/202013487THE HOME DEPOT PROPURELL DISPENSER/SANITIZER187.63 11/2011/10/202013488IMAGE PRINTING & GRAPHICS, INCBUSINESS CARDS JL115.50 11/2011/10/202013489LOFFLER COMPANIESTONER120.00 11/2011/10/202013490MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI168.00 11/2011/10/202013491O'REILLY AUTOMOTIVE, INCMINI BULB5.40 11/2011/10/202013492QUILL LLCBLUE PAPER/BATTERIES/MEMO BOO108.73 11/2011/10/202013493CITY OF ROSEVILLEIT SUPPORT SERVICES3,816.00 11/2011/10/202013494SHRED-N-GO, INCSHREDDING SERVICE 10/2660.29 11/2011/10/202013495TRANS UNION LLCOCT INVESTIGATION EXPENSE100.00 11/2011/10/202013496TWIN CITIES TRANSPORT & RECOVE'01 BUICK LESABRE FORFEITURE 6/2400.00 11/2011/10/202013497VERIZON WIRELESSSQUAD LAPTOPS OCT SVC1,202.50 11/2011/10/20202020043DELTA DENTALACH RETRO ADJ DENTAL JC & LL1,587.80 11/2011/10/20202020044U S BANKVISA ACH-BCA TRAINING CREDIT LF75.00 Grand Totals: 10,592.42 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 11/10/2020 - 11/24/2020Nov 24, 2020 02:31PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 11/2011/24/2020894710290ALEX AIR APPARATUS, INCMesh Suspenders, Drop Down Na135.95 11/2011/24/2020894830280CAPSTONEConsult/Interim Fire Chief (11/9 - 15,008.50 11/2011/24/2020894930480CENTENNIAL UTILITIESOCT Gas, Water (Station 1)356.28 11/2011/24/2020895031137CONNEXUS ENERGY10/7-11/5 Electric (for Station 1)569.44 11/2011/24/2020895160300FIRE SAFETY USA, INCISO Pump Test - Engine, 3, 11, 31 1,209.00 11/2011/24/20208952160130PERFORMANCE PLUS LLCReplacement Med./Chest X-ray/D339.00 Grand Totals: 7,618.17 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 P & Z/Council VII.4 TITLE OF ISSUE: Accepting Resignations of Mr. Mark Haiden & Mr. Darrin Mosher BACKGROUND AND SUPPLEMENTAL INFORMATION: After five (5) years of serving on the Parks & Rec. Committe and serving seven (7) years on the Planning & Zoning Commission Mr. Mark Haiden and his family has desired to retire and move from the City of Centerville. As you are aware, Mr. Darrin Mosher ran for the Council Seat that would fill the remainder of Mayor Love's Council Seat. Mr. Mosher was successful and was declared the winner for that seat at the General Election. Mr. Mosher has served on the Commission for 13 years. The Council does wish that both Misters Haiden and Mosher good luck in their ventures and thank them very muchfortheirdedicationtothecommunitythattheyresideandhaveresidedin COST AND SOURCE(S) OF FUNDING: No costs. REQUESTED COUNCIL ACTION: Motion to direct staff to declare two (2) vacancies on the Planning & Zoning Commission and posting the vacancies on all Social Media avenues. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Resignations attached. Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mark Statz From:Mark Haiden <mhaidencentervillemn@gmail.com> Sent:Thursday, November 5, 2020 1:56 PM To:Mark Statz Subject:Notice of Resignation from the Centerville Planning and Zoning Commission Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark, PleaseacceptthisemailastheofficialnoticeofmyresignationfromtheCityofCentervillePlanningandZoning CommissionattheconclusionoftheDecember2020meeting. IthasbeenapleasuretoservetheCityofCentervilleinthe5yearsIspentasamember oftheParksandRecreation Committeeandthe7yearsIhavebeenacommissioneronthePlanningandZoningCommission.Itwasgreatworking withyouandtheothercommitteeandcommissionmemberstosupportthiswonderfulcommunity. MywifeDonnaandIwillberetiringattheendofthisyearandwillbemovingoutofstateearlynextyear. BestRegards, MarkHaiden CityofCentervillePlanningandZoningCommission 1 Mark Statz From:Darrin Mosher <dmoshercentervillemn@gmail.com> Sent:Tuesday, November 24, 2020 12:47 PM To:Mark Statz Subject:Re: P&Z Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. ThisisaresignationletterofthepositionI'veheldonP&ZforthecityofCentervillesineNovemberof2007.Mylast meetingwillbeonDecember8th.IwillbejoiningthecitycouncilinJanuaryasaresultofthe2020election. Thankyou, DarrinMosher ChairpersonPandZ OnMon,Nov23,2020,3:45PMMarkStatz<MStatz@centervillemn.com>wrote: Darrin, CongratulationsonyourelectiontotheCityCouncil.Inthecomingweeks,Teresawillgetyousetupwithanofficial cityemail(notjustagmailaccount).needtostartusingthatone(justwhenyougotthegmailthingfiguredout ).suretherewillbeafewmorethingsthatneedyoutodo,sokeepusingthisaccountto communicatethoseuntilwegetyoufullyfunctionalonyournewcityaccount. Onethingthatwewillneedtodosoonistohaveyouresignfromtheplanningcommission.Obviously,onceyoutake officeyoucannolongerbeonP&Z,butIwaswonderingifyouwouldbewillingtoresignattheendofthenext meeting.ThereasonaskingisthatwealsohaveMarkHaidenresigningretiringandmovingoutoftown).If youweretostayonfortheJanuarymeeting,wewouldbeonepersondown,butstillneed4peopleforaquorum.If forsomereason,weget4ofthe6ofyouattheJanuarymeeting,wewouldhavesomedifficulty.Ifyouresign andweonlyhave5peopleonthecommittee,ourquorumnumberdropsto3.NotsureIexplainedthatwellenough, butcallmeifyouhavequestions. Longstoryshort,askingifyoucanwritemeashortemailsayingthatyouareresigningyourpositiononthe PlanningCommission,effectiveattheendoftheDecember8meeting. Letmeknowifthatallmakessense. Mark Statz, PE 1 City Administrator/Engineer City of Centerville 1880 Main St. Centerville, MN 55038 O: 651-429-3232 D: 651-792-7931 C: 651-775-5126 mstatz@centervillemn.com www.centervillemn.com @centervillemn 2 Page1 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 Contract Number:2:4915869 Pay Request Number:9 StantecProject NumberProject Description 2:4915869Dfoufswjmmf!3131!Epxoupxo!Bsfb!Tusffu!boe!Vujmjuz Jnqspwfnfout Contractor:B.2!Fydbwbujoh!Jod/ 9348Ijhixbz!7 Up To Date:2204103131 Cmppnfs-XJ65835 Contract AmountFunds Encumbered Psjhjobm!Dpousbdu%2-:93-6:5/11!Psjhjobm%2-:93-6:5/11 Dpousbdu!Dibohft%91-846/71!BeejujpobmO0B Sfwjtfe!Dpousbdu%3-174-43:/71!Upubm%2-:93-6:5/11 Work CertifiedTo Date Cbtf!Cje!Jufnt%2-797-368/66 Dpousbdu!Dibohft%87-7:7/79 Nbufsjbm!Po!Iboe%1/11 Upubm%2-873-:65/34 Work CertifiedWork Certified ToLess AmountLess PreviousAmount Paid ThisTotal Amount This RequestDateRetainedPaymentsRequestPaid To Date %226-7:7/21%2-873-:65/34%31-744/41%2-675-9:6/32%288-536/81%2-853-431/:2 Qfsdfou;!Sfubjofe;2&Qfsdfou!Dpnqmfuf;95/553& J!ifsfcz!dfsujgz!uibu!bmm!jufnt!boe!bnpvout!tipxo!bsf!dpssfdu!gps!uif!xpsl!dpnqmfufe!up!ebuf/ Dpousbdups;!B.2!Fydbwbujoh!Jod/ Bqqspwfe!cz;Ebuf; Uif Xpsl!po!uijt!qspkfdu!boe!bqqmjdbujpo!ibt!cffo!sfwjfxfe!boe!uif!bnpvou!tipxo!jt!sfdpnnfoefe!gps!qbznfou/ Tuboufd!Fohjoffs;!Lfmmjf!Tdimfhfm Bqqspwfe!cz;Ebuf; Bqqspwfe!gps!Qbznfou!cz!Pxofs;!Djuz!pg!Dfoufswjmmf Bqqspwfe!cz;Ebuf; Page2 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 Payment Summary No.UpTo DateWorkCertifiedAmount RetainedAmount Paid Per RequestPer RequestPer Request 23131.16.122:3-867/::-748/96294-22:/16 33131.17.15:2-25:/755-668/5997-6:3/27 43131.17.37232-761/787-193/64226-679/25 53131.18.42558-453/7833-478/24535-:86/65 63131.19.39:5-94:/725-852/:9:1-1:8/74 73131.21.13588-:77/6834-9:9/44565-179/35 83131.21.41332-663/1822-188/71321-585/58 93131.22.41226-7:7/21.72-83:/71288-536/81 FundingFundingWork CertifiedLess AmountLess PreviousAmount PaidTotal Amount Category NameCategoryto DateRetainedPaymentsthis RequestPaid to Date Number Djuz!Gvoet2-873-:65/3431-744/412-675-9:6/32288-536/812-853-431/:2 QuantityAmount UniContractQuantityAmount LineDescriptionUnit PriceThisThis tsQuantityTo DateTo Date RequestRequest 2NPCJMJ\[BUJPOMT%::-961/112%1/111/:1%9:-976/11 3USBGGJD!DPOUSPM!MT%28-111/112%1/111/:1%26-411/11 SFNPWF!XBUFS 4MG%31/1161%1/1175/11%2-391/11 NBJO SFNPWF!HBUF 5FB!%211/117%1/114/11%411/11 WBMWF!BOE!CPY TBMWBHF 6IZESBOU!BOEFB!%411/112%1/112/11%411/11 HBUF!WBMWF BEKVTU!WBMWF 7FB!%321/115%1/118/11%2-581/11 CPY 8BEKVTU!IZESBOU!FB!%2-161/113%1/114/11%4-261/11 DPOOFDU!UP 9FYJTUJOH!XBUFSFB!%3-111/118%1/118/11%25-111/11 NBJO XBUFS!NBJO :FB!%3-211/114%1/112/11%3-211/11 PGGTFU IZESBOU-!7#!HBUF 21FB!%7-211/1172%7-211/118/11%53-811/11 WBMWF!'!CPY 7#!QWD!XBUFS 22MG%54/11979%455/11212/11%5-454/11 NBJO 9#!QWD!XBUFS 23MG%55/112:61268%7-:19/113-171/11%:1-751/11 NBJO 23#!QWD 24MG%64/11811%1/11798/11%47-522/11 XBUFSNBJO 9#!HBUF!WBMWF 25FB!%3-261/1121%1/1122/11%34-761/11 BOE!CPY 23#!HBUF!WBMWF 26FB!%4-711/114%1/113/11%8-311/11 BOE!CPY Page3 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 QuantityAmount ContractQuantityAmount To Line DescriptionUnits Unit PriceThisThis QuantityTo DateDate RequestRequest 27EVDUJMF!JSPO!GJUUJOHTMC%:/112611%1/11!2-573%24-269/11 282#!DPSQPSBUJPO!TUPQFB%3:1/1141%1/1141%9-811/11 292#!DVSC!TUPQ!'!CPYFB%461/1141%1/1141%21-611/11 2#!UZQF!#L#!DPQQFS 2:MG%58/11911%1/11:26%54-116/11 XBUFS!TFSWJDF 2#!XBUFS!TFSWJDF!QJQF- 31MG%58/11411%1/111%1/11 EJSFDUJPOBM!ESJMMFE SFQBJS!TBOJUBSZ!TFXFS 32FB%2-111/11!31%1/114%4-111/11 TFSWJDF 33JOTVMBUJPO-!5#!UIJDLTZ%61/11261%1/1136/:%2-3:6/11 JNQSPWFE!QJQF 34MG%6/1138112248/5%6-798/11!2-248%6-798/11 GPVOEBUJPO DPOOFDU!XBUFS 35TFSWJDF!UP!FYJTUJOHFB%2-211/11!262%2-211/1121%22-111/11 QMVNCJOH!JOTJEF!IPNF 2#!XBUFS!TFSWJDF 36EJSFDUJPOBM!ESJMMFE-MG%58/1191133:/93%21-912/65743%3:-7:6/65 DVSC!TUPQ!UP!IPNF SFNPWF!TUPSN!TFXFS 37MG%23/113526518/2%5-996/31:64%22-548/31 QJQF SFNPWF!DBUDI!CBTJO!PS 38FB%511/1126%1/1124%6-311/11 NBOIPMF 3923#!IEQF!TUPSN!TFXFSMG%63/11262/7%94/3124%766/31 23#!SDQ!TUPSN!TFXFS- 3:MG%67/11781%1/11727%45-5:7/11 DMBTT!6 26#!SDQ!TUPSN!TFXFS- 41MG%71/11516%1/11543%36-:31/11 DMBTT!6 29#!SDQ!TUPSN!TFXFS- 42MG%75/112121%1/11!2-154%77-863/11 DMBTT!6 4323#!QWD!TUPSN!TFXFSMG%74/1161%1/1184/2%5-716/41 4426#!QWD!TUPSN!TFXFSMG%82/1166%1/1153%3-:93/11 4538#!EJB!DBUDI!CBTJOFB%3-581/11!2%1/112%3-581/11 463(!y!4(!DBUDI!CBTJOFB%3-511/11!21%1/1122%37-511/11 5(!EJB/!TUPSN 47NBOIPMF0DBUDI!CBTJOFB%4-461/11!31%1/112:%74-761/11 NBOIPMF 7(!EJB/!TUPSN 48NBOIPMF0DBUDI!CBTJOFB%7-311/11!2%1/114%29-711/11 NBOIPMF Page4 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 QuantityAmount ContractQuantityAmount To Line DescriptionUnits Unit PriceThisThis QuantityTo DateDate RequestRequest 8(!EJB/!TUPSN 49NBOIPMF0DBUDI!CBTJOFB%8-411/11!2%1/112%8-411/11 NBOIPMF 23#!SDQ!GMBSFE!FOE 4:TFDUJPO-!JODM/!USBTIFB%2-411/11!2%1/112%2-411/11 HVBSE 51DMBTT!4!SBOEPN!SJQSBQ!DZ%271/11622%2-871/1127%3-671/11 DPOOFDU!UP!FYJTUJOH 52FB%2-111/11!2%1/112%2-111/11 TUPSN!TUSVDUVSF DPOOFDU!UP!FYJTUJOH 53FB%911/117%1/119%7-511/11 TUPSN!TFXFS!QJQF 54UFNQPSBSZ!NBJMCPYFT!MT%4-111/11!2%1/112%4-111/11 55JOMFU!QSPUFDUJPOFB%271/1153%1/117%:71/11 UFNQPSBSZ!SPDL 56DPOTUSVDUJPOUO%29/11461:7/75%2-84:/63!284/63%4-234/47 FOUSBODF TJMU!GFODF-!UZQF 57MG%3/11611%1/11571%:31/11 NBDIJOF!TMJDFE 58CJPMPHMG%7/11611311%2-311/11951%6-151/11 XBUFS!GPS!EVTU 59UHBM!%36/11211%1/1131%611/11 DPOUSPM 5:SFNPWF!USFFFB%611/1126%1/112:%:-611/11 61DMFBSJOH!BOE!HSVCCJOH!MT%8-:61/11!2%1/112%8-:61/11 TBMWBHF!BOE!SFJOTUBMM 62MG%71/1131%1/111%1/11 TQMJU!SBJM!GFODF TBXJOH!CJUVNJOPVT 63MG%3/11611%1/11545%979/11 QBWFNFOU SFNPWF!CJUVNJOPVT 64TZ%3/119711%1/11!9-636/61%28-162/11 QBWFNFOU SFNPWF!CJUVNJOPVT 65TZ%5/11291151%271/11712%3-515/11 USBJM SFNPWF!DPODSFUF 66MG%5/11911%1/1165:%3-2:7/11 DVSC!'!HVUUFS SFNPWF!CJUVNJOPVT 67TZ%5/112111%1/11!961/21%4-511/51 ESJWFXBZ!QBWFNFOU SFNPWF!DPODSFUF 68TZ%:/11411%1/11!4:1/44%4-623/:8 ESJWFXBZ!QBWFNFOU SFNPWF!DPODSFUF 69TG%1/812811559/86%425/24!2-612%2-161/64 TJEFXBML SFNPWF!DPODSFUF 6:TG%4/11341%1/11239%495/11 TUFQT Page5 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 QuantityAmount ContractQuantityAmount To Line DescriptionUnits Unit PriceThisThis QuantityTo DateDate RequestRequest TBMWBHF!BOE!SFJOTUBMM 71MT%2-911/11!2%1/111/61%:11/11 NFUBM!SBJMJOH TBMWBHF!BOE!SFJOTUBMM 72FB%251/1146%1/1131/11%3-911/11 TJHO TBMWBHF!BOE!SFJOTUBMM 73FB%251/1137%1/1137/11%4-751/11 NBJMCPY BEKVTU!NBOIPMF!GSBNF 74FB%561/1121%1/1123/11%6-511/11 BOE!SJOH!DBTUJOH 75DPNNPO!FYDBWBUJPO!)Q*!DZ%25/1123111%1/11!23-111/11%279-111/11 TVCHSBEF!FYDBWBUJPO 76DZ%25/1136113263/28%41-241/49!3-79:/28%48-759/49 )FW* HFPUFYUJMF!GBCSJD- 77TZ%2/6124111%1/11!26-352/11%33-972/61 UZQF!W TFMFDU!HSBOVMBS 78UO%23/1128111%1/11!21-158/11%231-675/11 CPSSPX BHHSFHBUF!CBTF-!DMBTT 79UO%29/118111975/:3%26-679/67!7-244/71%221-515/91 6-!211&!DSVTIFE UZQF!TQ!23/6!OPO 7:XFBSJOH!DPVSTFUO%84/612411%1/11!2-355/88%:2-5:1/71 NJYUVSF!)3-D* UZQF!TQ!:/6!XFBSJOH 81UO%89/112111%1/111/11%1/11 DPVSTF!NJYUVSF!)3-D* CJUVNJOPVT!NBUFSJBM 82HBM!%5/11661211%511/11!211/11%511/11 GPS!UBDL!DPBU 83CJUVNJOPVT!XFEHFMG%6/117211321%2-161/11!7-821/11%44-661/11 TBX!BOE!TFBM 84USBOTWFSTF!KPJOUT!JOMG%7/113111%1/111/11%1/11 CJUVNJOPVT!XFBS.3132 NJMM!CJUVNJOPVT 85MG%5/11611%1/111/11%1/11 DPOTUSVDUJPO!KPJOU UZQF!TQ!:/6!XFBSJOH 86DPVSTF!NJYUVSF!.UO%263/11816%871/11!226/:7%28-736/:3 ESJWFXBZ UZQF!TQ!:/6!XFBSJOH 87UO%263/1121%1/1126/11%3-391/11 DPVSTF!NJYUVSF!.!USBJM 5#!QFSGPSBUFE!QWD 88MG%22/11511%1/11!572/11%6-182/11 ESBJOUJMF 7#!QFSGPSBUFE!QWD 89MG%22/116765%1/11!5-921/11%63-:21/11 ESBJOUJMF 8:ESBJOUJMF!DMFBOPVUFB%611/1137%1/1134/11%22-611/11 Page6 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 QuantityAmount ContractQuantityAmount To Line DescriptionUnits Unit PriceThisThis QuantityTo DateDate RequestRequest DPOOFDU!ESBJOUJMF!UP 91FB%511/117%1/112%511/11 FYJTUJOH!TUSVDUVSF C729!DPODSFUF!DVSC!' 92MG%25/617211%1/11!7-26:%9:-416/61 HVUUFS 5.JODIFT!UIJDL 93TG%6/7641113945/7%27-126/5:!3-:17/7%27-533/3: DPODSFUF!TJEFXBML 7.JODIFT!UIJDL 94DPODSFUF!QFEFTUSJBOTG%21/2621112248/6%22-656/74!2-248/6%22-656/74 DVSC!SBNQ 7.JODIFT!UIJDL 95TG%7/31311126:/6%:99/:1!3-133/6%23-64:/61 DPODSFUF!ESJWFXBZ 9.JODIFT!UIJDL 96TG%8/462111514%3-:73/16!2-226%9-2:6/36 DPODSFUF!ESJWFXBZ 97DPODSFUF!TUFQTTG%42/11341328%7-838/11328%7-838/11 USVODBUFE!EPNF 98TG%52/11351351%:-951/11351%:-951/11 TVSGBDF 99TPEEJOH-!MBXO!UZQFTZ%9/117111%1/111%1/11 MPBN!UPQTPJM!CPSSPX 9:DZ%7/112111216/6%744/11!216/6%744/11 )DW* TFFE!XJUI!FSPTJPO :1TZ%6/113112111%6-111/11!2-411%7-611/11 DPOUSPM!CMBOLFU 5#!TPMJE!XIJUF!MJOF!. :2MG%3/11531%1/111%1/11 FQPYZ 5#!EPVCMF!TPMJE!ZFMMPX :3MG%4/11411%1/111%1/11 MJOF!.!FQPYZ QBWFNFOU!NBSLJOH!. :4\[FCSB!DSPTTXBML!.TG%7/11511%1/111%1/11 XIJUF!FQPYZ TUSFFU!TXFFQFS!XJUI :5IS%231/11211%1/1121%2-311/11 QJDLVQ!CSPPN Base Bid Totals:$122,557.22$1,686,257.55 Project Category Totals ProjectCategoryAmount This RequestAmount To Date 2:4915869QBSU!B.HFOFSBM1/11216-276/11 2:4915869QBSU!C.XBUFS!NBJO2:-14:/11423-99:/11 2:4915869QBSU!D!.!XBUFS!TFSWJDFT22-:12/6551-7:6/65 UP!IPNFT 2:4915869QBSU!E.TUPSN!TFXFS7-839/51392-838/81 2:4915869QBSU!F.TUSFFUT95/999/39:56/891/42 Page7 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 QuantityAmount CC ContractQuantityAmount LineDescriptionUnitsUnit CC ThisThis # QuantityTo DateTo Date Price RequestRequest MT DP!2!:6!!NPCJMJ\[BUJPO8-368/112%1/112%8-368/11 4#!SPDL!GPS UO DP!2:745/113:5/:4%1/113:6%21-138/73 UFNQPSBSZ!SPBE BHHSFHBUF!CBTF!GPS UO DP!2:829/11387/28%1/11387%5-:82/17 UFNQPSBSZ!SPBE MG DP!2:923#!QWD!TUPSN!TFXFS74/1133%1/1134%2-55:/11 32#!SDQ!TUPSN!TFXFS- MG DP!2::87/1126:%1/1126:%23-195/11 DMBTT!4 35#!SDQ!TUPSN!TFXFS- MG DP!221196/1145%1/1145%3-9:1/11 DMBTT!4 38#!SDQ!TUPSN!TFXFS- MG DP!2212:5/11453%1/11458%43-729/11 DM!4 41#!SDQ!TUPSN!TFXFS- MG DP!2213218/11394%1/11398%41-81:/11 DMBTT!4 47#!SDQ!TUPSN!TFXFS- MG DP!2214258/1132%1/1132%4-198/11 DMBTT!4 6(!EJB/!TUPSN!TFXFS FB DP!2215DCNI-!JODM/!DTUH/!BOE5-661/114%1/112%5-661/11 BEKVTUNFOU!SJOH 7(!EJB/!TUPSN FB DP!2216NBOIPMF0DBUDI!CBTJO7-311/112%1/112%7-311/11 NBOIPMF 8(!EJB/!TUPSN FB DP!2217NBOIPMF0DBUDI!CBTJO8-411/112%1/112%8-411/11 NBOIPMF 5(!EJB/!TUPSN!TFXFS FB DP!22185-211/113%1/114%23-411/11 DCNI!XJUI!4(!TVNQ FOE!TFDUJPO!GPS!23# FB DP!2219411/112%1/112%411/11 IEQF!QJQF 26#!QWD!TUPSN!TFXFS MG DP!221:.82/1153%1/1153)%3-:93/11* QJQF 23#!SDQ!TUPSN!TFXFS- MG DP!2221.67/113:%1/113:)%2-735/11* DMBTT!6 26#!SDQ!TUPSN!TFXFS- MG DP!2222.71/11315%1/11315)%23-351/11* DMBTT!6 29#!SDQ!TUPSN!TFXFS- MG DP!2223.75/11511%1/11511)%36-711/11* DMBTT!6 5(!EJB/!TUPSN FB DP!2224NBOIPMF0DBUDI!CBTJO.4-461/115%1/115)%24-511/11* NBOIPMF DPOOFDU!UP!FYJTUJOH FB DP!2225.911/115/1112%1/115)%4-311/11* TUPSN!TFXFS!QJQF $0.00 $76,696.68 Page8 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 Contract Total$1,762,954.23 Contract Change Totals NumberDescriptionAmount ThisAmount To Date Request 2Uijt!Dibohf!Psefs!qspwjeft!gps!uif!gpmmpxjoh;187-7:7/79 Qbsu!B;!!Nbufsjbm!boe!mbcps!sfrvjsfe!up!dpotusvdu!b!ufnqpsbsz!spbexbz evsjoh!uif!vofyqfdufe!qspkfdu!tivuepxo!pg!bqqspyjnbufmz!9!xfflt!evf!up uif!DPWJE.2:!wjsvt/ Qbsu!C;!!Beejujpobm!tupsn!tfxfs!up!bddpnnpebuf!gvuvsf!sfefwfmpqnfou!boe dpowfz!gvuvsf!svopgg!up!uif!fyjtujoh!usvol!mjof!jo!DTBI!32!)Dfoufswjmmf Spbe*/ Material On Hand Balance LineItemDescriptionDateAddedUsedRemaining 21::::/::7IZESBOU-!7#3131.17.15!!5!FB!%28-3:3/235!FB!%28-3:3/231!FB!%1/11 HBUF!WBMWF!' CPY 223615/7140137#!QWD!XBUFS3131.17.15!8:!MG!%483/488:!MG!%483/481!FB!%1/11 117NBJO 233615/7140139#!QWD!XBUFS3131.17.15!2-281!MG!%:-448/662-281!MG!%:-448/661!FB!%1/11 119NBJO 243621/117923#!QWD!XBUFS3131.17.15!811!MG!%22-7:9/16811!MG!%22-7:9/161!FB!%1/11 NBJO 253615/7130119#!HBUF!WBMWF3131.17.15!5!FB!%6-59:/1:5!FB!%6-59:/1:1!FB!%1/11 919BOE!CPY 263621/15366!23#!HBUF!WBMWF3131.17.15!4!FB!%8-173/334!FB!%8-173/331!FB!%1/11 BOE!CPY 273614/719011EVDUJMF!JSPO3131.17.15!944!MC!%8-5:8/11944!MC!%8-5:8/111!FB!%1/11 122GJUUJOHT 283615/7130112#!DPSQPSBUJPO3131.17.15!34!FB!%4-657/3734!FB!%4-657/371!FB!%1/11 521TUPQ 29:::1/58799!2#!DVSC!TUPQ!'3131.17.15!34!FB!%5-919/8534!FB!%5-919/851!FB!%1/11 CPY 2:3626/11121!2#!UZQF!#L#3131.17.15!531!MG!%2-72:/84531!MG!%2-72:/841!MG!%1/11 DPQQFS!XBUFS TFSWJDF 31::::/::62!#!XBUFS3131.17.15!411!MG!%368/21411!MG!%368/211!FB!%1/11 TFSWJDF!QJQF- EJSFDUJPOBM ESJMMFE 32:::1/66256!SFQBJS3131.17.15!31!FB!%491/:531!FB!%491/:51!FB!%1/11 TBOJUBSZ TFXFS!TFSWJDF 36::::/::42#!XBUFS3131.17.15!911!MG!%796/71911!MG!%796/711!MG!%1/11 TFSWJDF EJSFDUJPOBM ESJMMFE-!DVSC Page9 of9 City of Centerville Client Project Number: 1880 Main Street Payment Number: 8 Centerville , MN 55038 393741/114723#!IEQF!TUPSN3131.17.15!26!MG!%251/:326!MG!%251/:31!FB!%1/11 TFXFS 433741/15716!23#!QWD!TUPSN3131.17.15!61!MG!%946/6961!MG!%946/691!FB!%1/11 TFXFS 44:::1/26914!26#!QWD!TUPSN3131.17.15!66!MG!%2-619/4366!MG!%2-619/431!MG!%1/11 TFXFS!QJQF 88:::1/23:91!5#!QFSGPSBUFE3131.17.15!511!MG!%64:/:2511!MG!%64:/:21!FB!%1/11 QWD!ESBJOUJMF 89:::1/65:72!7#!QFSGPSBUFE3131.17.15!6-465!MG!%26-555/:7!6-465!MG!%26-555/:7!1!FB!%1/11 QWD!ESBJOUJMF 8:::::/:98ESBJOUJMF3131.17.15!37!FB!%3-744/2937!FB!%3-744/291!FB!%1/11 DMFBOPVU BACKGROUND CHECK PENDING CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration VII.8 TITLE OF ISSUE: 2021 Meeting Calendar BACKGROUND AND SUPPLEMENTAL INFORMATION: A meeting calendar for 2021 has been produced with all of the regularly scheduled Council, Committee and Commission meetings. Upon adoption, this calendar would serve as the city's official list of meetings and would be posted on the website and at city hall as required for public meetings. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to adopt the 2021 Meeting Calendar as presented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ 2021 Meeting Calendar Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ JANUARY2021JULY2021 2021 SMTWTFSSMTWTFS 12123 3567895678910 44 1011121314151611121314151617 1718192021222318192021222324 2526282930252628293031 242727 31 FEBRUARY2021AUGUST2021 SMTWTFSSMTWTFS D. LOVE..........................................................MAYOR 3563567 COUNCIL MEMBER 124124 RUSS KOSKI................................ COUNCIL MEMBER MICHELLE LAKSO....................... 78910111213891011121314 COUNCIL MEMBER STEVE KING................................ 1415161718192015161718192021 COUNCIL MEMBER DARRIN MOSHER....................... 23252623252628 21222427222427 MARK STATZ............CITY ADMINISTRATOR / ENG. 28293031 TERESA BENDER...................................CITY CLERK BRUCE DEJONG.....................FINANCE DIRECTOR KRIS SWEENEY.....................SR. ACCOUNT CLERK MARCH2021SEPTEMBER2021 PAUL PALZER..........................PUBLIC WORKS DIR. SMTWTFSSMTWTFS DAN SCHMITZ.......................BUILDING INSPECTOR 5 123461234 TEDD PETERSON............................PUBLIC WORKS JAMES HUISENGA...........................PUBLIC WORKS 78910135678910 111211 KATIE SCHLUNDT.............................RECEPTIONIST 1415161718192012131415161718 2122232425262719202122232425 SPECIAL EVENTS JAN. 8 ............ICE SKATING PARTY - LAMOTTE PARK 2829303126282930 27 FEB. 6 .............ICE SKATING PARTY - LAMOTTE PARK APRIL 22.......................................................EARTH DAY JUNE 1, 8, 15, 22 & 29....................MUSIC IN THE PARK APRIL2021OCTOBER2021 SMTWTFSSMTWTFS JUNE 11 & 12.................................GARAGE SALE DAYS JUNE 19..........8am-12 noon CITY WIDE CLEANUP DAY 12312 JULY 6, 13, 20, & 27........................MUSIC IN THE PARK 5678910356789 44 JULY 13-18..............................................FETE DES LACS AUG. 3....................................................NIGHT TO UNITE 1112131415161710111213141516 TBD...................................................MOVIE IN THE PARK 1819202122232417181920212223 25262829302526282930 272427 CITY COUNCIL MEETING 31 PARKS AND REC. COMMITTEE MAY2021NOVEMBER2021 PLAN. AND ZONING COMMISSION SMTWTFSSMTWTFS NORTH METRO TELECOM COMMISSION 356 1124 6:00 PM - 1301 81st AVE. NE, SLP 234567878910111213 ECONOMIC DEVELOPMENT AUTHORITY 910111213141514151617181920 FETE DES LACS 16181920232526 17212221222427 PLANNING COMMITTEE - 5:00pm FIRE STEERING - 6:00 23242526272829282930 200 CIVIC HGTS CIRCLE, CIRCLE PINES 3031 ANOKA CNTY FIRE PROTECTION COUNCIL 7:00pm - LOCATION VARIES JUNE2021DECEMBER2021 P.D. GOVERNING BOARD - 7:00 SMTWTFSSMTWTFS 54 NORTH RD., CIRCLE PINES 123451234 HOLIDAY-CITY HALL CLOSED 5 678910111267891011 SPECIAL EVENTS 131516181913151618 1417121417 2021222324252619202122232425 NOTE:All meetings begin at 6:30 PM unless otherwise noted. In-person meetings will be held at City; virtual meetings 27282930262728293031 via Zoom. Check website for meeting venue and connection information. I:\\616\\616GEN\\cad\\dwg\\616COLORCAL-2021 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration VII.9.a TITLE OF ISSUE: Letter of Credit Reduction Request - Bay View Villas BACKGROUND AND SUPPLEMENTAL INFORMATION: Bay View Villas has completed their wear course and adjacent driveway paving along with other items and has requested a reduction in their Letter of Credit to reflect this completed work. Attached is an analysis of the city's remaining letter of credit needs and the work completed. COST AND SOURCE(S) OF FUNDING: No direct cost. Reduction in project securities. REQUESTED COUNCIL ACTION: Motion to reduce the Letter of Credit for Bayview Villas to $112,500. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ LOC Analysis Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mark Statz From:Rich DeFoe <ride1405@hotmail.com> Sent:Friday, December 4, 2020 2:24 PM To:Mark Statz Subject:Letter of credit reduction. Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark, Thisletteristoformallyrequestaletterofcreditreductiontoreflectthepavingandnumerouspunchlistitemsthat havebeencompleted. Thankyouforyourconsiderationregardingthismatter. RichDeFoe SentviatheSamsungGalaxyNote8,anAT&T5GEvolutioncapablesmartphone GetOutlookforAndroid 1 list ped short punch Outlots, punch Ammount of shoreline includesincludes:includes:includes: LOC docks, rap, etc. to workworkworkwork rip landscaping of trail plans, items. IncompletelistIncompleteramps,work.IncompletesectionplantingsIncompletegeneralrecord 0 be to $75,000.0 $112,500.00Recommended 11/24/2020 #2 AmountRetainedNotes 0 Request $136,787.0 Completed Accepted Reduction Workand 0 be to 1/8/2020 $211,787.0 #1 AmountRetained 0 Request $155,500.0 Completed Accepted Reduction Workand 0 LOC $550,930.50$317,680.50 OriginalAmount to Performed Subject Work&Maintenance 50%$183,643.50$105,893.50$37,500.00 Engineer Costs $55,000.00$55,000.00$0.00$55,000.00$25,000.00$30,000.00 City D Log PE Estimated Statz, & Exhibit Request Cost Mark Costs by ordinance) mobilization Reduction 0 Credit 0 Improvement (per of Credit Work$75,000.00$75,000.00$5,000.00$70,000.00$50,000.00$20,000.00 Completed Improvement of costs Public 1/8/202 11/23/202 Letter Letter#1#2 AnalysisPublicUtilities$293,862.20$232,075.20$61,787.00$25,000.00$36,787.00$21,787.00$15,000.00Streets$175,500.00$175,500.00$125,500.00$50,000.00$40,000.00$10,000.00ShorlineMiscellaneousSu btotals$367,287.0Administrative,otherTotalfor CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration VII.9.b TITLE OF ISSUE: Letter of Credit Reduction Request - Old Mill Estates 2nd Addition BACKGROUND AND SUPPLEMENTAL INFORMATION: Old Mill Estates, 2nd Addition has completed their public infrastructure, up through the base course of paving and has requested a reduction in their Letter of Credit to reflect this completed work. Attached is an analysis of the city's remaining letter of credit needs and the work completed. COST AND SOURCE(S) OF FUNDING: No direct cost. Reduction in project securities. REQUESTED COUNCIL ACTION: Motion to reduce the Letter of Credit for Old Mill Estates, 2nd Addition to $XXX,XXX. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ LOC Analysis Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mark Statz From:James MacKinnon <jamesdmackinnon@gmail.com> Sent:Friday, December 4, 2020 3:33 PM To:Mark Statz Subject:Letter of credit Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. Mark, Thesewer,waterandstreet,includingfirstliftofasphalthavingbeeninstalledinphasetwoofOldMillEstates,on behalfofElmcrestVistas,LLC,Irequestareductionofourletterofcredit.JamesMacKinnon 1 TheLOCforthe2ndAdditionbeing$962,670couldbereducedbytheamountof150%ofthevalueof theworkcompleted.AllSanitarySewer,WaterMain,StormSewerandStreetConstructionhasbeen completed,withtheexceptionofthewearcourseofpavementandpunchlistitems.Miscellaneous items, suchaserosioncontrol,mailboxes,signageandthelikearestillinprocessandincomplete.Staff recommendsholding5%ofeachlisteditemforpunchlistworkand$25,000forthepavingofthewear course. Theremainingwork,therefore,is: $82,187x0.05=$4,109.35SewerPunchList $103,428x0.05=$5,171.40WaterPunchList $106,319x0.05=$5,315.95StormSewerPunchList $331,546x0.05=$16,577.30StreetPunchList $25,000=$25,000.00WearCoursePaving $18,300=$18,300.00Miscellaneous Total$74,473.70 x150%=$111,710.55 Therefore,thenewLOCamountforOldMillEstates,firstaddition,canbereducedto$111,710.55 ItisimportanttonotethatthecitystillretainsaLetterofCreditofnearly$100,000forthefirstaddition ofOldMillEstatestocoverwearcoursepaving,trailconstruction,sidewalkconstructionand miscellaneousitemsonthatportionofthedevelopment. RESOLUTION #20-_____ A RESOLUTION ESTABLISHING PRECINCT AND POLLING LOCATION FOR THE 2021 ELECTION YEAR WHEREAS, Minnesota Statute 204B.16, subd. 1 requires the governing body of each municipality to designate by ordinance or resolution each year no later than December 31, polling places for each election precinct, and WHEREAS, the polling places designated by resolution in December of each year are the polling places to be used for elections in the following calendar year, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA, 1. The polling place for Precinct 1 shall be Parish Center located at 6995 Centerville Road for the calendar year 2021. 2. That the City Council directs the clerk to make all necessary notifications and preparations for elections held in 2021 as required by MN Statute, Rule and Administrative Policy of the City. th Passed by City Council of the City of Centerville this 9 day of December, 2020. ___________________________________ D. Love, Mayor Attest: ________________________________ Teresa Bender, City Clerk Resolution #20-0___ A RESOLUTION GRANTING PERMI ELEMENTARY SCHOOL ADDITION AS ATTACHED HERETO WHEREAS, on October 9, 2020 the Centennial School District submitted application for Preliminary Plat to the City of Centerville requesting that the fees for the associated application be waived; and WHEREAS, appropriate legal notice was placed in Community Press-October 13, 2020) and property ownell properties owned by the School District involved in said plat were notified of said hearing; and WHEREAS, the City of the Centerville Planning & Zoning Commission held a public hearing on October 20, 2020 to consider the above stated application and Final Plat; and WHEREAS, the City of the Centerville Planning & Zoning Commission recommended to Council approval of said Preliminary Plat and Final Plat; and WHEREAS, the City Council of the Centerville met on October 28, 2020 to consider the recommendation of the Planning & Zoning Commission and the above stated application for Preliminary Plat and Final Plat (Centerville Elementary School Addition) as attached and made a part of this resolution; and WHEREAS, the following parcels were involved in the proposed Plat with five (5) unassigned small parcels abutting 1654, 1656, 1658, 1660 & 1662 Lakeland Circle: PIN #R14-31-22-34-0009, R23-31-22-21-0007, R23-31-22-21-0008, R23-31-22-21-0009, R23- 31-22-21-0010 (1721 Westview Street), R23-31-22-21-0011, R23-31-22-21-0012, R23-31-22- 21-0022, R23-31-22-21-0023, R23-31-22-21-0024 & R23-31-22-21-0025 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AS FOLLOWS: 1. The presented Plat (Centerville Elementary School Addition) was a part of the Consent Session & Meeting Agenda of October 28, 2020, All members of Council were present and the Consent Agenda was Approved by the following motion: Motion by Council Member Koski, seconded by Council Member Wilharber to Approve the Consent Agenda as Presented. A roll call vote was taken: Mayor Love and Council Members Koski, Lakso, Montain and Wilharber voted in favor. Motion carried. 2. The Mayor and city clerk are hereby directed to sign said recording documents (Plat) for submission to Anoka County for recording. Passed by the City Council of Centerville, Minnesota this 12th day of December, 2020. _________________________ Mayor Attested: ____________________ City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Personnel Board TITLE OF ISSUE: BACKGROUND AND SUPPLEMENTAL INFORMATION: SUMMARY: The Personnel Board request Council approval to give the City Administrator monthly performance reports as part of the process of conducting his performance review. DISCUSSION: Section 31.03(B), of the City Code requires the Personnel Board to give notice to the Council each time it would send a monthly performance report to the City Administrator. The Board is proactively asking the Council for permission to conduct its monthly review and issue those reports to the City Administrator without giving advance notice to the Council. Those reports would become available to the Council as part of the annual performance review process of the City Administrator. COST AND SOURCE(S) OF FUNDING: n/a REQUESTED COUNCIL ACTION: Motion to approve the Personnel Board creating and giving the City Administrator a monthly performance report. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Legal TITLE OF ISSUE: 2021 Employment Contract for City Adminstrator BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a revised contract for the City Administrator. This contract memorializes the decisions of the City Council regarding their review for 2020 of the City Administrator's performance. COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: Voice Motion to approve the attached Employment Agreement Amendment, effective 1/1/2021. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ below Vote Record: Aye Nay _____ _____ Employment Agreement Amendment, Other (specify)____________ _____ _____ Love _____ _____ Paar effective 1/1/2021. _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ City of Centerville, Minnesota Employment Agreement Amendment st EMPLOYMENT AGREEMENT AMENDMENT effective this 1 day of January 2021, by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("Employer"), and Mark R. Statz ("City Administrator"). The parties, based on mutual consideration, in real agree as follows: 1. AMENDMENT. This document amends the Employment Agreement between the parties, effective November 27, 2017, and supersedes the January 1, 2020, amendment to that original Agreement. That Employment Agreement remains in full effect except as modified by this Amendment. 2. TERMS AND CONDITIONS. The City Administrator will serve at the will of the Council and may be terminated with or without of the following will constitute termination with cause and would result in no severance: a. Willful neglect of duty; b. Inefficiency or incompetence in office that is not corrected after a reasonable identification of deficiency during annual performance evaluation and after being given appropriate opportunity to correct to the satisfaction of the majority of the City Council; or c. Malfeasance or nonfeasance in office. Should the City terminate the employment of the City Administrator without cause, he will receive six (6) months severance pay and benefits. Additionally, he will have the option to resign and receive six (6 if salary or benefits are cut (other than as part of an across-the-board reduction for all supervisory employees), (2) if the City refuses, following written notice, to comply with the terms of this Agreement, or (3) if the Council requests his resignation without cause. If the City Administrator decides to terminate employment, he will provide the City a minimum of 60 days' notice of his intent to terminate. 3. SALARY. Employer shall pay City Administrator an annual salary of $120,000.00. 4. BENEFITS. The City Administrator shall receive benefits (medical, dental, disability insurance, etc.) equal to the Citynon-union employees. 5. OPPORTUNITY TO REVIEW WITH LEGAL COUNSEL. By executing this Amendment to his Employment Agreement, City Administrator acknowledges that he has had an adequate opportunity to read and understand this contract, and to seek legal assistance, if he desires, to gain an understanding of the meaning thereof. Version 12-03-2020 Page 1 IN WITNESS WHEREOF, Employer has caused this Amendment to the Employment Agreement to be signed and executed on its behalf by its Mayor and Clerk, and City Administrator has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: CITY OF CENTERVILLE BY: _____________________________ Dated: ______________________________ D. Love, Mayor AND BY: _____________________________ Dated: ______________________________ Teresa Bender, City Clerk CITY ADMINISTRATOR: BY: _____________________________ Dated: ______________________________ Mark R. Statz Version 12-03-2020 Page 2 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December9,2019 Administration TITLE OF ISSUE: Adopt2021FinalBudgetandTaxLevy BACKGROUND AND SUPPLEMENTAL INFORMATION: Staffisbringingforwardaresolutiontoadoptthefinalbudgetandpropertytaxlevywitha0.87%increasein thetotaltaxlevy.Alsoincludedintheresolutioniscancelingcertaindebtleviesbecausewehavesufficient fundsavailabletomakefuturepayments. COST AND SOURCE(S) OF FUNDING: TaxLevy REQUESTED COUNCIL ACTION: StaffrecommendsthattheCityCouncilapprovetheattachedresolutionaspresented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ TruthinTaxationPowerPoint Other (specify) ____________ _____ _____ Love _____ _____ Paar ResolutionAdoptingFinal2021Budget _______________________________________________________________ _____ _____ Koski Memo _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 20-____ A RESOLUTION ADOPTING BUDGET AND TAX LEVIES FOR 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, a public hearing to obtain public input on the 2020 General Fund Budget and Property Tax Levy was held by the City Council of the City of Centerville on December 9, 2020; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the City Budget is hereby adopted as follows: General Fund $2,796,475 BE IT FURTHER RESOLVED that the following sums of money be levied for property taxes payable in 2021 upon the taxable property in the City of Centerville for the following purposes: General Fund Levy $2,364,916 Debt Service Levies: Debt Service 2013A 166,400 Debt Service 2016A 211,789 Total Debt Levies $378,189 Total Certified Tax Levy $2,743,105 BE IT FURTHER RESOLVED that because sufficient funds have been irrevocably deposited into the debt service fund, the following levy amounts are hereby cancelled: Debt Service 2016A 37,000 Cable TV Capital Note 7,736 Total Cancelled Levy $44,736 BE IT FURTHER RESOLVED that the City Administrator is hereby instructed to transmit a certified copy of this resolution to the county auditor of Anoka County, Minnesota along with all required documentation. Passed and Adopted by the City of Centerville this 9th day of December, 2020. ________________________________________ Mayor, D. Love _________________________________ City Clerk, Teresa Bender CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration IX.2 TITLE OF ISSUE: Carryover of Personal Time Off (PTO) - Extension BACKGROUND AND SUPPLEMENTAL INFORMATION: This year has been very difficult on all individuals with the COVID-19 pandemic and three (3) elections (Special, Primary & General Elections). Numerous staff members have anticipated vacation time that will either be lost or force the employee to take excessive amounts of vacation prior to year end. Staff is requesting that Council take into consideration the above events and grant extensions for the carryover no more than 10 days/80 hrs of PTO into 2021 with the requirement to take those vacation days prior to March 31, 2021. Staff very much appreciates Council's consideration of this request. COST AND SOURCE(S) OF FUNDING: No costs other than outstanding payroll liabilities from 2020 to 2021. REQUESTED COUNCIL ACTION: Motion to Allow Staff to Carryover no more than 10 days/(80 hrs.) of PTO into 2021 with the Same PTO being Required to be Used/Lost if not Utilized by March 31, 2020. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration IX.3 TITLE OF ISSUE: On-sale Liquor License Rebates BACKGROUND AND SUPPLEMENTAL INFORMATION: Earlier this year, the city refunded a prorated portion of on-sale liquor licenses based on the state's mandated shut-down of bars. The governor has, again, shut down bars for at least 4 weeks. Staff is recommending a similar prorated rebate based on whatever the duration of the shut-down ends up being. Council has already discounted 2021 license fees by 50%. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Motion to direct staff to rebate the city's portion of on-sale liquor license fees based on the number of weeks the government shut-down of bars is mandated, through the end of 2020. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration IX.4 TITLE OF ISSUE: Cancellation of Dec. 23, 2020 Council Meeting w/Understanding that a Meeting will be Called BACKGROUND AND SUPPLEMENTAL INFORMATION: It has been customary to cancel the second meeting of Council in December due to the Holidays and potential for lack of quorum associated with same. It also has been customary that if the need arises, a meeting will be called with due notice. COST AND SOURCE(S) OF FUNDING: No costs. REQUESTED COUNCIL ACTION: Motion to Cancel the Regularly Scheduled Council Meeting of December 23, 2020 and if the Need Arises, a Meeting will be Called with Due Notice. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration IX.5 TITLE OF ISSUE: Metro I-Net Joint Powers Agreement BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached staff memos for more information. COST AND SOURCE(S) OF FUNDING: 2021 Cost of $28,000 - General Fund (Budgeted Expense) REQUESTED COUNCIL ACTION: Motion to authorize execution of the Joint Powers Agreement with Metro Inet, for Information Technology (IT) services. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Staff memos, JPA Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ MEMORANDUM TO: MAYOR & CITY COUNCIL FROM: KURT GLASER, CITY ATTORNEY SUBJECT: ROSEVILLE METRO I-NET CONVERSION INTO A NEW JOINT POWERS ENTITY DATE: 12/3/2020 SUMMARY: The City of Roseville wants to spin-off their IT services under Metro I-NET to its current governmental customers. They are asking Cities to join a new joint powers entity and approve the attached joint powers Agreement. ACTION: Motion to approve the attached JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF THE NORTH EAST METROPOLITAN AREA MUNICIPAL - DISCUSSION: Staff recommends entering into this JPA for Metro INET. It is always an important decision when a City joins any joint powers entity. Metro INET will be a perpetual entity which provides IT, communication, and computing services and products. The City s they were less expensive and more accommodating than contracting for these services from private companies. In the long run, any technology venture will be volatile given the fast-changing nature of technology. Given these challenging factors, this new venture will need to be managed with an eye towards the changing shifts in technology or be prepared to close if its services become outdated or obsolete due to technology changes. Timeline: Effective Date of JPA: 1/1/2021, with a perpetual year-end budget cycle By Laws (Operational Rules) To be created in 2021 2021 Transition 2021 will be a 1-year period where Roseville transitions from providing services and employees into Metro INET providing services and employees Finances: Initial Investment $0 (for current Roseville customers) 2021 Year Budget $28,000 (increase of $5,000 over 2020) Annual Budget Each City will pay a proportion of annual operating expenses Services Charges Each City pays for the services it uses Membership Due (The JPA is vague on this concept) These Dues will likely be paid Associate (members who are not regular members that pay a percentage of the annual budget). Fiscal Agent One Member City to serve as Fiscal Agent (Similar to how Circle Pines is the fiscal agent for CLPD) Reoccurring Annual Deadlines: May Proposed budget sent to Members June Deadline for any member to give notice of leaving JPA Before July meeting Adjusted budget in the event a Member leaves JPA July meeting Final budget adopted Governance: Executive Director To be hired in 2021 Board of Directors The City to appoint 1 Director and 1 Alternate in 2021 Directors serve without compensation. Board of Director meetings Frequency of meetings TBA once By Laws are drafted Minimum 4 meetings per year Voting Proportional Voting, equal to percentage of annual budget Board Officers 3-year terms for Chair, Vice-Chair, Secretary, 2 Officers at-large Executive Committee Board delegates powers to Exec Committee to make decisions between Board meetings Withdrawing from JPA: No Buyout At Withdraw Once Member withdraws from JPA they forfeit claims to assets Contracts Member may be responsible for service contracts after withdrawal Class 2 Charges After withdrawal Member may still have continuing payments for certain capital costs toward design and development of computer programs and system and other capital costs. (Example: CLPD police station payoff in 2021.) 2 City Manager’s Office Memo To: Metro-INET Members cc: Pete Bauer & Jason Swalley, Metro-INET From: Patrick Trudgeon, Roseville City Manager Date: December 1, 2020 Re: Metro-INET Joint Powers Agreement Metro-INEToriginally started as a collaboration between Roseville and Mounds View to share IT resources in 1999. Since that time, Metro-INET has grown to 35 member organizations receiving full IT services and 9 associate members receiving limited IT services. Not only has the number of Metro-INETmembers grown, each member agency’s needs have grown exponentially. Some examples in recent years include the deployment of laser fiche, remote computer access, electronic door access, wireless access points, as well as body cam support for law enforcement. Currently, Metro-INET is under organizational control of the Roseville City Manager and Roseville City Council. All Metro-INET employees are actually Roseville employees and fall under Roseville personnel policy, its liability coverage, and compensation structure. The Roseville City Manager makes employment decisions for Metro-INET including the hiring and termination of employees. The City of Roseville includes the $3.5 million Metro-INET budget as part of its city budget. While this arrangement has worked for many years, the following issues is making it harder to keep Metro-INET sustainable into the future: Roseville City Council concern about the amount of Metro-INET staff and the added liability and carrying costs for that amount of employees Roseville City Council concern the use of space within City given other city department space needs The Roseville employee compensation plan lags behind the market for other local governments and especially with LOGIS, a joint powers entity that provides IT services to many local governments in the Twin Cities. LOGIS has recruited several Metro-INET staff members over the past couple of years As a result of the Roseville compensation plan and organizational structure, it is not possible to create the necessary executive leadership to guide the large $3.5 million Metro-INET enterprise Finally, it should be noted that the Roseville City Council could at any time decide to no longer be the lead agency for Metro-INET and a result, breakup Metro-INET and let members figure out how to best provide IT services for their organization. It should be pointed out that Roseville City Council has not discussed doing this, but it is always a potential concern in the future. Having Metro-INETas a joint powers entity does provide members more direct control over governance of Metro-INET, including costs, personnel, and policies and takes away uncertainty of the future of Metro-INET. In 2020, a sub-committee of Metro-INET members met to work on a draft of the joint powers agreement. Working with Attorney Jim Strommen of Kennedy and Graven, the sub- committee finalized the JPA document. The sub-committee shared the draft JPA agreement with the League of Minnesota Cities General Counsel and the League of Minnesota Insurance Trust staff for their review. They suggested several changes to the document that have been incorporated into the final versions. Finally, the sub-committee distributed the draft document to all members so that their specific city/board attorney could review the document. To-date, we have not received any significant comments that changes the document. The highlights of the joint powers agreement are as follows: • The initial members of the JPA will be the current members of Metro-INET • JPA is planned to become effective on 1/1/2021 • Metro-INET will be governed by a Board of Directors with each member having a Director and Alternate designated • Metro-INET board meetings subject to open meeting law • Each member will have the number of votes equivalent to its share of the budget • Members will not be allowed to vote if they are in default of their financial obligation or violation of IT security policies • Metro-INET board will meet at least four times (Jan., April, July, Oct.) annually • Metro-INET board will have officers elected to 3-year terms • Metro-INET board will have power take all action in establishing and managing the operations of Metro-INET • Metro-INET board will enter into a contract with a member to serve as the fiscal and operations agent for the organization • Metro-INET board will hire an executive director who will be responsible for day-to- day operations • The executive director will have broad authority to run the operations of Metro-INET • The executive director can be terminated by a 2/3 vote of the Metro-INET board • The Metro-INET board will establish an executive committee consisting of the 5 board officers. The fiscal agent and Executive Director will serve as ex officio members of the executive committee in an advisory and non-voting capacity • The executive committee would meet on a more frequent basis and work on duties as assigned by the board such as the budget and administrative issues • The JPA outlines the schedule for the creation and consideration of the annual budget. • The JPA creates 3 different classes of charges • Class 1 – Core Services • Class 2 – Supplemental • Class 3 – Necessary additional charges • The class charges are described in more detail as Attachment A of the JPA • The JPA outlines procedures for members to withdraw from Metro-INET • JPA creates a Metro-INET “Associate” which is an entity that is receiving a contractual service from Metro-INET • The JPA has no termination date but does outline procedures to dissolve the organization For 2021, there are no additional costs that will be borne by members by entering into the JPA. Costs for the transition have been incorporated into the budget numbers given to each member earlier in 2020. It is expected that starting in 2022, there will be additional administrative costs for the JPA. The final financial impact, however, will be decided by the newly constituted Metro-INET board. TRANSITION PLAN FOR METRO I-NET This plan is created to guide the transition from City of Roseville Metro I-Net (RMI) to Metro I-Net Joint Powers Authority (MIJPA) Purpose of transition plan Allow for orderly transition of operations, personnel, and assets from RMI to MIJPA Identify transition costs Create a measured pace of transition to allow for comfort of existing RMI employees and RMI agencies Given where we find ourselves here in 2020, during the COVID pandemic, this transition plan is underpinned by the following milestones: In 2020, the framework and costs of the new MIJPA will be established and agreed upon by the RMI agencies. In 2021, the MIJPA as an entity will be established, the MIJPA Board will be elected and begin to meet, and the MIJPA Executive Director will be hired and begin to create an institutional framework for the MIJPA In 2022, all assets and personnel will be assigned to the MIJPA TIMELINE FOR WORK FOR 2020 (MIJPA CREATION) Summary: The working group will finalize the draft joint powers agreement and send it out for review by agency managers and their legal counsels. Metro I-Net members are expected to approve the JPA by the end of the year. The City of Roseville, in conjunction with RMI staff will identify costs to service MIJPA during the interim period of the transition in 2021 and begin the process of identifying costs for transferring assets from RMI to MIJPA DETAILS OF 2020 WORK PLAN METRO I-NET WORKING GROUP In 2020, the Metro I-Net Working Group will do the following: Approve JPA transition plan Review draft Joint Powers Agreement Finalize language with Attorney Strommen Review JPA transition costs for 2021 Identify long-term cost estimates for administrative/financial/legal services for MIJPA Provide member agencies an estimate of costs for the transition and final implementation of the MIJPA Assist in getting approval of JPA by all member agencies CITY OF ROSEVILLE/ROSEVILLE METRO I-NET In 2020, the City of Roseville/Roseville Metro I-Net will do the following: Identify costs to serve MIJPA during the transition Identify costs for transferring assets to MIJPA Assist the working group in identifying long-term costs for administrative/financial/legal services for MIJPA Assist in getting approval of JPA by all member agencies METRO I-NET MEMBER AGENCIES In 2020, the Roseville Metro I-Net member agencies will do the following: Review the draft Metro I-Net joint powers agreement Secure approval of JPA from governing bodies TIMELINE FOR WORK FOR 2021(MIJPA TRANSITION) Summary: Upon approval of the joint powers agreement by all member agencies, the MIJPA will officially incorporate. Per the joint powers agreement, the board of the directors for the MIJPA will convene and elect officers. Once constituted, the MIJPA Board officers will be elected and consider agreements to cover the transition period (defined as calendar year 2021) for legal, administrative and financial services. The Board will also recruit and hire the Metro I-Net Executive Director (MIED). Once hired, the MIED will begin drafting organizational policies and determine longer term legal, HR/Administrative, and financial services as well as determining and securing space needs. In order to allow for an orderly transition in employees receiving wages and benefits and to ensure minimal disruption to member agency services, Metro I-Net employees will remain employees of the City of Roseville during 2021. DETAILS OF 2021 WORK PLAN METRO I-NET BOARD Incorporate Metro I-Net as a joint powers authority Hold first board business meeting o Elect Chair and other officers o Enter into agreements for interim period of 2021 Legal HR/Admin Financial Begin recruitment and hire Metro I-Net Executive Director (MIED) Enter into agreement with City of Roseville regarding management of Roseville Metro I-Net employees by Metro I-Net Executive Director during interim period Carry out board business as described in joint powers agreement, including setting a 2022 budget. METRO I-NET EXECUTIVE DIRECTOR MIED is sole employee of MIJPA MIED focuses on administrative duties O Organizational policies O Service Contracts Legal Administrative/HR Financial/Payroll O Determining space needs and securing space CITY OF ROSEVILLE/ROSEVILLE METRO I-NET Provide administrative/HR/financial services to MIJPA Enter into agreement with MIJPA regarding management of Roseville Metro I- Net employees by Metro I-Net Executive Director during interim period Assist in transition of RMI assets and employees to MIJPA employees at the start of 2022 JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF THE NORTH EAST METROPOLITAN AREA MUNICIPAL INTERNETWORKING COLLABORATIVE, TO BE KNOWN AS TABLE OF CONTENTS Page ARTICLE I GENERAL PURPOSE ........................................................................................ 1 Section 1.1 Purpose ................................................................................................ 1 ARTICLE II DEFINITION OF TERMS ................................................................................ 1 Section 2.1 Definitions ........................................................................................... 1 Section 2.1.1 Metro-INET ......................................................................................... 1 Section 2.1.2 IT Services ........................................................................................... 1 Section 2.1.3 Board ................................................................................................... 1 Section 2.1.4 LGU .................................................................................................... 1 Section 2.1.5 Member ............................................................................................... 1 Section 2.1.6 Associate ............................................................................................. 1 Section 2.1.7 Data ...................................................................................................... 2 ARTICLE III MEMBERSHIP ................................................................................................. 2 Section 3.1 Eligibility ............................................................................................. 2 Section 3.2 Execution of JPA and Payment of Member Charges ........................... 2 Section 3.3 Initial Members .................................................................................... 2 Section 3.4 Transition of Initial Member IT Services Agreements ....................... 2 Section 3.5 Effective Date ..................................................................................... 2 Section 3.6 New Members ..................................................................................... 2 Section 3.7 Conditions of Membership ................................................................. 2 Section 3.8 Appointment of Directors ................................................................... 3 ARTICLE IV BOARD OF DIRECTORS ............................................................................... 3 Section 4.1 Governing Body ................................................................................... 3 Section 4.2 Appointment of Alternate Directors .................................................... 3 Section 4.3 No Proxy Voting ................................................................................. 3 Section 4.4 Notice of Change of Director or Alternate Director ........................... 3 Section 4.5 Compensation of Directors and Alternate Directors ........................... 3 Section 4.6 Number of Votes of Directors ............................................................. 3 Section 4.7 Quorum ............................................................................................... 4 Section 4.8 Motions ............................................................................................... 4 Section 4.9 Suspension of Vote ............................................................................. 4 Section 4.10 Bylaws ................................................................................................. 4 Section 4.11 Remuneration of Director Expenses ................................................... 4 Section 4.12 Removal of Directors .......................................................................... 4 Section 4.13 Director Vacancies .............................................................................. 4 ARTICLE V MEETINGS AND OFFICERS ........................................................................ 4 Section 5.1 Special Meetings .................................................................................. 4 Section 5.2 Regular Meetings ................................................................................. 5 i Section 5.3 Notice of Regular Meetings ................................................................. 5 Section 5.4 Public Meetings ................................................................................... 5 Section 5.5 Officers ............................................................................................... 5 Section 5.6 Chair and Vice Chair .......................................................................... 5 Section 5.7 Secretary ............................................................................................. 5 Section 5.8 Officer Vacancies ................................................................................ 5 ARTICLE VI POWERS AND DUTIES OF THE BOARD.................................................. 6 Section 6.1 Powers and Duties................................................................................ 6 Section 6.2 General Purpose .................................................................................. 6 Section 6.3 Governance ......................................................................................... 6 Section 6.4 Membership Dues ............................................................................... 6 Section 6.5 Service Charges .................................................................................. 6 Section 6.6 Gifts, Loans and Grants ...................................................................... 6 Section 6.7 Annual Audit ....................................................................................... 6 Section 6.8 Annual Budget .................................................................................... 6 Section 6.9 Delegation to Executive Committee ................................................... 7 Section 6.10 Accumulation and Maintenance of Capital ......................................... 7 Section 6.11 Data, Data Processing and Management Information Systems .......... 7 Section 6.12 PERA .................................................................................................. 7 Section 6.13 Necessary and Incidental Powers ........................................................ 7 ARTICLE VIIFISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR ... 7 Section 7.1 Fiscal and Operations Agent ............................................................... 7 Section 7.2 Executive Director ............................................................................... 7 Section 7.3 Term of Executive Director ................................................................ 8 ARTICLE VIII EXECUTIVE COMMITTEE ........................................................................ 8 Section 8.1 Membership of Executive Committee ................................................. 8 Section 8.2 Bylaws of Executive Committee ........................................................ 8 Section 8.3 Quorum ............................................................................................... 8 Section 8.4 Regular Meetings ................................................................................ 8 Section 8.5 Special Meetings ................................................................................. 8 Section 8.6 Notice of Meetings .............................................................................. 8 Section 8.7 Duties and Responsibilities ................................................................. 8 Section 8.8 Preparation and Modification of Charges ........................................... 9 ARTICLE IX FINANCIAL MATTERS ............................................................................... 9 Section 9.1 Fiscal Year .......................................................................................... 9 Section 9.2 Adoption of Annual Budget ................................................................ 9 Section 9.3 Cost Sharing Charges .......................................................................... 9 Section 9.4 Invoices to Members ........................................................................... 9 Section 9.5 Classification of Cost Sharing Charges ............................................ 10 Section 9.6 Special Financial Assistance from Members .................................... 10 Section 9.7 Expenditures ..................................................................................... 11 ii Section 9.8 Contracts ........................................................................................... 11 ARTICLE X WITHDRAWAL ........................................................................................... 11 Section 10.1 Notice of Withdrawal ........................................................................ 11 Section 10.2 Claim to Assets upon Withdrawal .................................................... 11 Section 10.3 Financial Obligations upon Withdrawal ........................................... 11 Section 10.4 Financial Obligations prior to Withdrawal ....................................... 12 ARTICLE XI ASSOCIATES .............................................................................................. 12 Section 11.1 Associates ......................................................................................... 12 Section 11.2 Admission of Associates ................................................................... 12 Section 11.3 Confirmation of Associate Status ..................................................... 12 Section 11.4 Appointment of Director and Alternate Director .............................. 12 Section 11.5 Charges ............................................................................................. 12 Section 11.6 Application to Become a Member .................................................... 12 Section 11.7 Notice of Withdrawal as Associate ................................................... 12 ARTICLE XII DISSOLUTION ............................................................................................ 12 Section 12.1 Dissolution ........................................................................................ 12 Section 12.2 Effectuation of Dissolution ............................................................... 13 Section 12.3 Distribution of Assets and Payment of Outstanding Obligations ...... 13 Section 12.4 Allocation of Deficit ......................................................................... 13 Section 12.5 Distribution of Computer Software .................................................. 13 ARTICLE XIII INDEMNIFICATION ................................................................................. 13 Section 13.1 Cooperative Activity of Single Governmental Unit ......................... 13 Section 13.2 Indemnification ................................................................................. 13 ARTICLE XIV AMENDMENT ........................................................................................... 14 Section 14.1 Amendment of JPA ........................................................................... 14 ARTICLE XV MISCELLANEOUS ..................................................................................... 14 Section 15.1 Data Practices .................................................................................... 14 Section 15.2 Audit ................................................................................................. 14 Section 15.3 Counterparts ...................................................................................... 14 Section 15.4 Headings ........................................................................................... 14 Section 15.5 Severability ....................................................................................... 14 Section 15.6 Applicable Law ................................................................................. 14 ARTICLE XVI DURATION ................................................................................................ 15 Section 16.1 Term .................................................................................................. 15 iii v.11.9.20 JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF THE NORTH EAST METROPOLITAN AREA MUNICIPAL INTERNETWORKING COLLABORATIVE of the State of Minnesota authorized to enter into this JPA. This JPA is made and entered into pursuant to Minnesota Statutes, Section 471.59. ARTICLE I GENERAL PURPOSE Section 1.1. Purpose. The general purpose of this JPA is to provide for an organization that the participating Members may jointly and cooperatively provide for the development and operation of IT Services for the use and benefit of the Members, and others. To the extent permitted by law, the Members will support the establishment of the IT Services and seek to expand the number of participating agencies either as Members or as non-Member LGUs receiving services from Metro-INET. ARTICLE II DEFINITION OF TERMS Section 2.1. Definitions. The terms defined in this Article shall have the meanings given them for the purposes of this JPA. Section 2.1.1. Metro-INET.th East Metropolitan Area the organization created by this JPA. Section 2.1.2. IT Services. maintenance of advanced internet networking and data services through ownership or lease of any and all systems, equipment, technology or means and methods necessary to provide competitive, up-to-date IT services to Members and non-Member LGUs. Section 2.1.3. Board. of one Director from each LGU participating as a Member of Metro-INET pursuant to this JPA. Section 2.1.4. LGU.ip, independent public safety organization, watershed management organization, watershed district, cable commission or other political subdivision of the State of Minnesota that is qualified to enter into joint powers agreements as defined in Minnesota Statutes, Section 471.59, and as it may be amended from time to time. Section 2.1.5. Member. time involved, a Member in good standing. Section 2.1.6. Associate. to affiliate with Metro-INET in accordance with Article XI and other applicable JPA provisions. 1 Section 2.1.7. Data. or processed. ARTICLE III MEMBERSHIP Section 3.1. Eligibility. Any Minnesota LGU is eligible to be a Member of Metro-INET. Section 3.2. Execution of JPA and Payment of Member Charges. An LGU desiring to be a Member shall execute a copy of this JPA and shall pay all Member charges, prorated if appropriate, under Article IX. Section 3.3. Initial Members. The initial Members of Metro-INET shall be the City of otherwise existing contractual arrangement for IT Services from Roseville, on or prior to December 31, 2020. Upon the execution of this JPA by an initial Member, the clerk or other corresponding officer shall file with the Roseville City Manager a copy of the executed JPA, together with a certified copy of the authorizing resolution or other action. The resolution Section 3.4 Transition of Initial Member IT Services Agreements. Any joint powers agreement or contract for IT Services between two or more Metro-INET Members that has not been terminated prior to the Effective Date of this JPA shall be terminated by the affected parties at the earliest possible date, without disrupting the delivery of IT Services to the affected parties. After the Effective Date, any term of an earlier agreement for IT Services still in force shall be interpreted not to conflict with this JPA, which shall supersede the earlier agreement if the earlier agreement and this JPA cannot be reconciled. The Board shall have authority to take any action it deems reasonable and prudent to facilitate the transition to Metro-INET by any initial Member, including the creation of a committee authorized to assist affected parties in the termination of earlier agreements and to seek Board approval of action necessary to facilitate the transition. Section 3.5. Effective Date. This JPA shall become effective on January 1, 2021 \[\[or other date agreed upon by the initial Memb thirty (30) days after the Effective Date, the Roseville City Manager shall call the first meeting of the Board, which shall be held not later than fifteen (15) days after the notice has been delivered to each Director and Alternate. Section 3.6. New Members. LGUs that do not qualify for initial membership under Section 3.3 and seek to join Metro-INET shall be admitted by a vote of the Board as it determines at its organizational meeting, or as soon thereafter as the Board may decide and adopt in the bylaws. Section 3.7. Conditions of Membership. The Board may impose additional conditions upon the admission of new Members. 2 Section 3.8. Appointment of Directors. Directors and Alternates shall be appointed by the Member governing body to serve until their successors are appointed and qualified. Directors shall be the chief administrative officer of the Member. ARTICLE IV BOARD OF DIRECTORS Section 4.1. Governing Body. Metro-INET shall be governed by a Board of Directors consisting of a Director and Alternate from each Member. At the organizational meeting and annually thereafter, the Board shall elect an executive committee that may advise or act for the Board as the Board may delegate to the executive committee as necessary, upon meetings duly called, as provided in Article VIII. Section 4.2. Appointment of Alternate Directors. Each Member shall appoint one Alternate to the Director. The Alternate shall be entitled to attend all meetings of the Board and may vote in the absence of the Director. Section 4.3. No Proxy Voting. There shall be no voting by proxy. All votes must be cast in person at Board meetings by the Director or Alternate, unless the meeting is duly conducted in accordance with Minnesota Statutes, Sections 13D.02 (interactive TV) or 13D.021 (telephone or other electronic means allowed if health pandemic or emergency). Section 4.4. Notice of Change of Director or Alternate Director. When the Member changes its designated Director or Alternate the Member shall provide written notice to Metro- INET with the name, email address and mailing address of the person so appointed. Section 4.5. Compensation of Directors and Alternate Directors. Directors and Alternates shall serve without compensation from Metro-INET, but it shall not prevent a Member from providing compensation for its Director or Alternate if such compensation is lawfully authorized by such Member. Section 4.6. Number of Votes Held by Directors. Unless otherwise expressly provided herein, each Director shall have the number of vot percentage share of Metro-INined by Member use of Metro- INET IT Services. Said Member share shall be rounded up to the nearest whole number, and that l number of votes in any vote of the Board. Members shall have at least one vote. The number of votes for initial Members, and the total votes of the Directors for the initial Board, shall be as set forth in the attached Exhibit A, and is subject to change annually with the addition or subtraction of Members. The number of votes for each Director shall be recalculated annually upon the adoption by the Board of the next fiscal year budget. Upon the addition of a new Member, the Board shall esti annual budget for the period prior to adoption proportionate number of votes to the new Member for the remainder of that fiscal year. The number of votes of existing Members shall not change during the year that new Member or Members join Metro-INET. 3 Section 4.7. Quorum. The presence of at least ten (10) Directors of Members in good standing at a regular or special meeting shall constitute a quorum of the Board allowing it to transact business, provided that the ten Directors hold at least a majority of the total Member votes. Section 4.8. Motions. A majority of the Member vote totals represented by those Directors present at a meeting is required to pass all motions, unless a greater majority is provided in this JPA. Section 4.9. Suspension of Vote. A Director, or Alternate shall not be eligible to vote during the time the Member they represent has been notified by Metro-INET that it is in default on any required assessment, contract or other contribution to Metro-INET or regarding security breaches or other acts deemed by the Board to materially impair the quality of IT Services provided by Metro-INET. During the existence of such default, the vote(s) of such Member shall not be counted for the purposes of a meeting quorum or majority on a Board meeting vote. If a Member remains in default for a period of more than forty-five (45) days after written notice on failure to pay any billing from Metro-INET or notice of other default referenced above, the Board may act to terminate the Member from Metro-INET by a majority vote of the Board at a regular meeting or special meeting called for that purpose. Section 4.10. Bylaws. At the Metro-INET organizational meeting the Board shall adopt bylaws governing its procedures, including but not limited to, the time, place and frequency of its regular meetings or procedures and voting majorities required for certain votes. Such bylaws may be amended from time to time pursuant to Section 4.8 of this JPA. Section4.11.RemunerationofDirectororAlternateExpenses.TheBoardshallhaveno obligationtopayremunerationofDirectororAlternateexpenses,whichshallbesubjecttothepoliciesof Memberappointingthem.The Board may, however, in its sole discretion, pay the reasonable and necessary expenses of officers, Directors and Alternates incurred in connection with special duties they undertake on behalf of Metro-INET, but such reimbursement shall not include the expenses incurred solely for attending meetings of Metro-INET within the seven-county Twin Cities metropolitan area. Section 4.12. Removal of Directors. Any Director or Alternate shall be subject to removal by the governing body of the Member. Section 4.13. Director Vacancies. A vacancy on the Board shall be promptly filled by the governing body of the Member whose position on the Board is vacant. ARTICLE V MEETINGS AND OFFICERS Section 5.1. Special Meetings. Special meetings of the Board may be called: (a) by the chair; (b) by the executive committee; or (c) upon the written request of a majority of the Directors. Subject to an emergency exception, as defined by statute, at least three (3 4 special meetings shall be published and given to all Directors and Alternates. Such notice shall include the agenda for the special meeting and the time, date and location of the meeting. Section 5.2. Regular Meetings. The specific date, time and location of regular meetings of the Board shall be determined by the Board as provided in the Bylaws. The Board shall be required to meet at least four (4) times a year. Its regular meetings shall be held on the dates and at times of each January, April, July and October as determined by the Board at the October meeting and duly published to establish the four regular meetings. Section 5.3. Notice of Regular Meetings. Notice of regular meetings of the Board shall be given to the Directors and Alternates by the secretary at least fifteen (15) days in advance of the meeting and the agenda for such meetings shall accompany the notice. However, business at regular meetings of the Board need not be limited to matters set forth in the agenda. Section 5.4. Public Meetings. Meetings of the Board and of the executive committee shall and schedules of such meetings shall be given, maintained and distributed pursuant to the Open Meeting Law, Minnesota Statutes, Section 13D.01, et seq. Section 5.5. Officers. The officers of the Board shall consist of the chair, vice-chair, secretary and two (2) officers-at-large, who shall be elected by the Directors at the organizational meeting of the Board. The chair and vice-chair shall be elected to three-year (3) terms, commencing at the organizational meeting of the Board and every three (3) years thereafter. The secretary shall be elected to a two-year (2) term, commencing at the organizational meeting of the Board, and shall be elected to three-year (3) terms following the completion of the initial term every three (3) years thereafter. The officers-at-large shall be elected to a one-year (1) term, commencing at the organizational meeting of the Board, and shall be elected to three-year (3) terms following the completion of the initial term every three (3) years thereafter. The intent of the election of officers is to ultimately establish three-year (3), staggered terms of officers with the chair and vice-chair being elected in the same year. Other than the organizational meeting of the Board, new officers shall take office at the adjournment of the meeting of the Board at which they are elected. Section 5.6. Chair and Vice Chair. The chair shall preside at all meetings of the Board and the executive committee. The vice-chair shall act as chair in the absence of the chair. Section 5.7. Secretary. The secretary shall be responsible for keeping a record of all of the proceedings of the Board and the executive committee. Section 5.8. Officer Vacancies. A vacancy shall immediately occur in the office of any officer upon his or her resignation, death or upon ceasing to be an employee of the Member. Upon a vacancy occurring in any office, the Alternate shall serve until the Member appoints a new Director. 5 ARTICLE VI POWERS AND DUTIES OF THE BOARD Section 6.1. Powers and Duties. The powers and duties of the Board shall include the powers set forth in this Article. Section 6.2. General Purpose. The Board shall take such action as it deems necessary and appropriate to accomplish the general purposes of the organization including, but not limited to, the establishment of data processing and information systems, engaging in the development and implementation of the necessary programs therefor, acquiring any necessary site, purchasing any necessary supplies, equipment and machinery, employing any necessary personnel and operating and maintaining any systems for the handling of data processing and management information for the Members and for others. Any of the foregoing activities, or any other activities authorized by the JPA, may be accomplished by entering into contracts, leases or other agreements with others, whenever the Board shall deem this to be advisable. Section 6.3. Governance. The Board shall have full supervisory control and management of the affairs of Metro-INET including the power to make contracts as it deems necessary to make effective any power to be exercised by Metro-INET pursuant to this JPA; to provide for the prosecution and defense or other participation in actions or proceedings at law in which it may have an interest; to employ such persons as it deems necessary to accomplish its duties and powers on a full-time, part-time or consulting basis; to conduct such research and investigation as it deems necessary on any matter related to or affecting the general purposes of the organization; to acquire, hold and dispose of property both real and personal as the Board deems necessary; and to contract for space, materials, supplies and personnel with a Member or Members or with others. Section 6.4. Membership Dues. The Board may establish and collect membership dues. Section 6.5. Service Charges. The Board may establish and collect charges for its services to Members and to others. Section 6.6. Gifts, Loans and Grants. The Board may accept gifts, apply for and use grants or loans of money or other property from the state, or any other governmental units or organizations and may enter into agreements required in connection therewith and may hold, use and dispose of such moneys or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. Section 6.7. Annual Audit. The Board shall cause an annual independent audit of the books to be made and shall make an annual financial accounting and report in writing to the Members. Its books and records shall be available for and open to examination by its Members at all reasonable times. Section 6.8. Annual Budget. The Board shall establish the annual budget for the organization as provided in this JPA. 6 Section 6.9. Delegation to Executive Committee. The Board may delegate authority to the executive committee of the Board, between Board meetings. Such delegation of authority shall be by resolution of the Board and may be conditioned in such manner as the Board may determine. Section 6.10. Accumulation and Maintenance of Capital. The Board may accumulate and maintain reasonable working capital reserves and may invest and reinvest funds not currently needed for the purposes of the organization. Such investment and reinvestment shall be in accordance with and subject to the laws applicable to the investment of city funds. Section 6.11. Data, Data Processing and Management Information Systems. The Board shall make Metro-INET data processing and management information systems available to its Members, subject to reasonable charges for the development and processing thereof. Metro- INET shall not own Member Data, which shall be returned to the Member upon its withdrawal made pursuant to this JPA or upon dissolution. Section 6.12. PERA. The Board may provide for any of its employees to be members of the Public Employees Retirement Association and may make any required employer contributions to that organization and any other employer contributions which municipalities are authorized or required by law to make. Section 6.13. Necessary and Incidental Powers. The Board may exercise any other power necessary and incidental to the implementation of its aforementioned powers and duties. ARTICLE VII FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR Section 7.1. Fiscal and Operations Agent. The Board shall designate a Member to serve as the fiscal and operations agen services as set forth in the JPA and on additional matters as may be determined by the Board through authorization for services by contract with Metro-INET. The Fiscal Agent shall be responsible for management of all of Metro-IN e Board and maintaining adequate insurance coverage of Metro-INET consistent with municipal liability limitations under Minnesota law, and to provide for the annual financial audit and accounting of all Metro-INET related activities. The Fiscal Agent shall be responsible for collecting and preserving all Metro-INET records and data pursuant to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. The Fiscal Agent shall post a fidelity bond or other insurance against loss of organization funds in an amount approved by the Board, at the expense of Metro-INET. Section 7.2. Executive Director. The Board shall hire an executive director to be responsible for the management of the day-to-day operations of Metro-INET, executing the policy directives of the Board, including, the power to implement contracts authorized by the Board, the prosecution and defense or other participation in actions or proceedings in law; to employ personnel or retain as consultants such persons as he or she may deem necessary to carry out Metro-INET functions; to conduct such research and investigation as necessary on any matter related to or affecting the general purposes of Metro-INET; to manage real and personal property 7 acquired by Metro-INET; and to investigate, advise the Board regarding contracts for space, materials, supplies and personnel either with a Member or Members or with third parties and coordinating with Members for the implementation of internet connection, system maintenance and data processing. The executive director shall prepare a report to the Board regarding the operations of Metro-INET for each quarterly and annual meeting of the Board. Section 7.3. Term of Executive Director. The executive director shall serve for an indefinite period as defined by the contract, which may be terminated and the director removed by a vote of a two-thirds majority of the total votes of the Board. ARTICLE VIII EXECUTIVE COMMITTEE Section 8.1. Membership of Executive Committee. The Board shall establish an executive committee consisting of five (5) voting members. Its members shall consist of the five (5) officers of the Board as defined in Article V, Section 5.5. The Fiscal Agent and Executive Director shall serve as ex officio members of the executive committee in an advisory and non- voting capacity. Section 8.2. Bylaws of Executive Committee. The executive committee may adopt bylaws governing its own procedures, which shall be subject to this JPA, the bylaws of the Board, and any resolutions or other directives of the Board. Section 8.3. Quorum. Three (3) members of the executive committee shall constitute a quorum and a majority of the executive committee members present at a meeting where a quorum exists may act, notwithstanding the number of votes held by each member in accordance with Article IV, Section 4.6. Section 8.4. Regular Meetings. The specific date, time and location of regular meetings of the executive committee shall be determined by the executive committee. The executive committee shall meet at least four (4) times a year. Notice of regular meetings of the executive committee shall be given to the members of the executive committee and the executive director at least seven (7) days in advance and the agenda for such meetings shall accompany the notice. Section 8.5. Special Meetings. Special meetings of the executive committee may be called by the chair or upon the call of any two other members of the executive committee. The date, time and location of the special meeting shall be fixed by the person or persons calling it. At least three (3) days advance written notice of such special meeting shall be given to all members of the executive committee by the person or persons calling the meeting. Section 8.6. Notice of Meetings. Pursuant to the Open Meeting Law, all meetings of the executive committee shall be noticed and published at least three (3) days prior to the meeting. Section 8.7. Duties and Responsibilities. The executive committee shall have the following duties and responsibilities: (a) to exercise the powers and perform the duties delegated to it by the Board and subject to such conditions and limitations as may be imposed by the Board; (b) to cause to be prepared a proposed annual budget each year which shall be submitted to the 8 Board at least thirty (30) days before the annuareview and ratification; and (c) to present a full report of its activities at each regular meeting of the Board. Section 8.8. Preparation and Modification of Charges. The executive committee shall have the responsibility to prepare and modify charges for the use of the programs and facilities of Metro-INET, both as to Members and non-members, subject to Board approval. ARTICLE IX FINANCIAL MATTERS Section 9.1. Fiscal Year. The fiscal year of Metro-INET shall be the calendar year. Section 9.2. Adoption of Annual Budget. The annual budget of Metro-INET must be adopted in the following manner: (a) prior to May 1 the Board will supply each member with a proposed preliminary budget for the coming fiscal year; (b) prior to the meeting of the Board in July the Board will supply each Member with a proposed budget adjusted for withdrawal notifications received pursuant to Article XI; (c) the annual budget for the coming fiscal year shall be adopted at the July Board meeting. Promptly after adoption of the budget, the Board must mail copies of the budget to the chief administrative officer of each Member. Upon adoption of the budget each Member is obligated to Metro-INET for the budgeted revenues and cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with this Article. Section 9.3. Cost Sharing Charges. The Board shall have authority to fix cost sharing charges for all Members in an amount sufficient to provide the funds required by the budgets of the organization. The Board shall notify the chief administrative officer of each Member of the amounts of such charges, on or before May 1 of each year. The Board shall prepare, and may amend, a document setting forth the cost sharing charges and policies for Members and rates for services provided to non-members. Such document(s) and policies shall be made available to Members for review and comment upon request. Section 9.4. Invoices to Members. Invoices for all charges shall be sent to the Members by the Fiscal Agent and shall be due when rendered. Any Member whose charges have not been paid within forty-five (45) days after the date of the invoice may be declared in default by the Board or executive committee and shall not be entitled to further voting privileges nor to have its Director hold any office nor to use any Metro-INET facilities or programs until such time as the default is cured and Metro-INET has been paid in full. Additionally, in the event that such charges have not been paid within forty-five (45) days of the date of the invoice, and such default remains uncured after a reasonable time following notice to cure, the membership of such Member may be 9 terminated by a majority vote of the Board. In the event of a dispute between the Member and the Board as to the amount which is due and payable, the Member shall nevertheless make such payment in order to preserve its status as a Member, but such payment may be made under protest and without prejudice with respecpute the amount of the charge and to pursue any legal remedies available to it. Section 9.5. Classification of Cost Sharing Charges. The charges to the Members of Metro-INET shall be divided, for cost sharing purposes, into three different classes, as further described in Exhibit A to this JPA and incorporated herein: (a) Class 1 Charges ll cover all of Metro- expenses for core services in having a member participate as a domain member of Metro-INET. Core services are generally defined as services provided by Metro-INET that provides IT support to the Member and its employ business. These core services may change over time upon Board approval based on different needs of Members. Changes in the delivery of Class 1 Charges shall be paid by each Member as fixed monthly, quarterly or annual membership dues, as determined by the Board. The amount of Class 1 Charges required to be paid by each Member shall be determined annually by the executive committee, upon approval by the Board. Class 1 Charges shall be prorated to new Members and not retroactively applied to them. (b) Class 2 Charges of design and development of computer programs and systems and other capital costs for services requested by the Member. Supplemental services are generally defined as services provided by Metro-INET at the request of the Member to meet its specific needs. These supplemental services may change over time upon Board approval based on different needs of Members and changes in the delivery of such services. Class 2 Charges shall be paid by each Member as fixed monthly, quarterly or annual membership dues, as determined by the Board. The amount of Class 2 Charges required to be paid by each Member shall be determined annually by the executive committee, upon approval by the Board. Class 2 Charges shall not be retroactively applied to new Members. (c) Class 3 Charges The amount of such charges that are applicable to each non-member shall be determined by the Board. The amount of the charges shall cover all costs incurred by Metro-INET in providing these services to the non-member. The Board shall have authority to negotiate and enter into contracts with non-members receiving Class 3 Charges. Section 9.6. Special Financial Assistance from Members. It is anticipated that certain Members may be in a position to extend special financial assistance to Metro-INET in the form of grants, or other in-kind payments including use of facilities or other infrastructure deemed beneficial to Metro-INET. The Board shall credit any such in-kind payment against any charges 10 which the granting Member would otherwise have to pay. The Board may also enter into an agreement, as a condition to any such grant, that it will credit all or a portion of such grant towards charges which have been made or in the future may be made against one or more specified Members. Section 9.7. Expenditures. Board funds may be expended by the Board in accordance with procedures established by law for the expenditure of funds by cities. Orders, checks, drafts and other legal instruments shall be signed by the chair or vice-chair and countersigned by the secretary or such other person as shall be designated by the Board. Section 9.8. Contracts. Contracts shall be let and purchases shall be made in accordance with the legal requirements applicable to contracts and purchases by Minnesota cities. ARTICLE X WITHDRAWAL Section 10.1. Notice of Withdrawal. Any Member may at any time prior to June 1 of a given year, give written notice of withdrawal from Metro-INET. Written notice of withdrawal submitted prior to June 1 shall be a timely withdrawal and the Member shall not be responsible for de the obligation of the Member by a prior, multi- year budget commitment approved by the Board. prior to withdrawal upon timely notice will be based on the Class 1, 2 and 3 Charges outstanding for the remainder of the calendar year and additional years for which the Board committed Metro- INET to such financial obligation while the Member was with Metro-INET as a Member. In such case the Member shall be responsible for the net present value of its a pro rata share of such commitment. Written notice of withdrawal after June 1, shall be untimely for purposes of withdrawal prior to the next calendar year but shall serve as notice for withdrawal effective the t of charges as set forth herein or its failure to comply with Metro-INET operational security requirements or other policy prescribed by the Board, without cure after written notice and a reasonable ti of withdrawal from Metro-INET as determined by the Board pursuant to Section 4.8 at a regular or special meeting. All Member withdrawals shall take effect at the end of the applicable fiscal year, unless otherwise provided by the Board. Section 10.2. Claim to Assets upon Withdrawal. INET at a time when such withdrawal does not result in dissolution of the organization shall forfeit zation except that it shall have access to any software developed for its use while it was a Member in accordance with and subject to the provisions of Article XIII, Section 13.5(b). Section 10.3. Financial Obligations upon Withdrawal. Upon withdrawal the Member shall continue to be responsible (1) for all of its prorated share of any unpaid Class 2 Charges; (2) for its share of Class 1 Charges to the effective date of withdrawal; (3) for its share of any Class 3 Charges to the effective date of withdrawal; and (4) for any contractual obligations it has separately incurred with Metro-INET. 11 Section 10.4. Financial Obligations prior to Withdrawal. A Member who has not given notice of withdrawal on or before June 1 of a given year is obligated for the budgeted revenues and the cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with Article IX. ARTICLE XI ASSOCIATES Section 11.1. Associates. It is understood that certain LGUs may desire to enter into a contractual arrangement with Metro-INET for limited IT Services. Such LGUs may affiliate with Section 11.2. Admission of Associates. An LGU desiring to become an Associate may do so in the same manner as is applicable to becoming a Member, except as otherwise provided in this Article. Section 11.3. Confirmation of Associate Status. At the time of joining Metro-INET as an Associate, the LGU shall indicate in writing that it is not joining as a Member but as an Associate. Section 11.4. Appointment of Director and Alternate Director. An Associate may appoint a Director and an Alternate Director to the Board but such Director (or Alternate) shall be without voting power, shall not be eligible to serve as an officer and shall not be counted for quorum purposes. Section 11.5. Charges. The Board shall establish the charges to be paid by Associates and for that purpose it may classify Associates in accordance with their varying circumstances. Section 11.6. Application to Become a Member. An Associate may apply for membership status and become a Member upon the requisite vote as required in Article III, Section 3.5. Section 11.7. Notice of Withdrawal as Associate. An Associate may discontinue its association with Metro-INET at any time by giving written notice of withdrawal to the secretary. Withdrawal shall not relieve such withdrawing Associate from its obligation to pay any charges which the Associate has incurred up to the time of withdrawal. ARTICLE XII DISSOLUTION Section 12.1. Dissolution. Metro-INET shall be dissolved whenever: (1) the total number of remaining Members is less than five; or (2) by two-thirds of the votes represented by all Members of the Board. 12 Section 12.2. Effectuation of Dissolution. In the event of dissolution, the Board shall determine the measures necessary to effectuate the dissolution and shall provide for the taking of such measures as promptly as circumstances permit and subject to the provisions of this JPA. Section 12.3. Distribution of Assets and Payment of Outstanding Obligations. Upon dissolution, the remaining assets of Metro-INET and payment of all of its outstanding obligations, the remaining assets of Metro-INET shall be distributed among the then existing Members in proportion to their contributions, as determined by the Board. Section 12.4. Allocation of Deficit. If, upon dissolution, there is an organizational deficit, such deficit shall be charged to and paid by the Members on a pro rata basis, based upon the Class 1 and 2 Charges incurred by such Members during the two years preceding the event which gave rise to the dissolution. Section 12.5. Distribution of Computer Software. In the event of dissolution the following provisions shall govern the distribution of computer software owned by or licensed to Metro-INET: (a) All such software shall be an asset of Metro-INET. (b) A Member or former Member may use (but may not authorize reuse by others) any software developed during its membership upon (1) paying any unpaid sums due Metro-INET; (2) paying the costs of taking such software; and (3) complying with reasonable rules and regulations of the Board relating to the taking and use of such software. Such rules and regulations may include a reasonable time within which such software must be taken by any Member or former Member desiring to do so. ARTICLE XIII INDEMNIFICATION Section 13.1. Cooperative Activity of Single Governmental Unit. Metro-INET shall be considered a separate and distinct public entity to which the Members have transferred all responsibility and control for actions taken pursuant to this JPA. To the fullest extent permitted by law, actions by the Members pursuant to this JPA are intended to be and shall be construed as a of liability, as set forth in Minnesota Statutes, Section 471.59, subdivision 1a (a); provided further that for purposes of that statute, each Member expressly declines responsibility for the acts or omissions of the other party. The Members are not liable for the acts or omissions of the other Members except to the extent to which they have agreed in writing to be responsible. Section 13.2. Indemnification. Metro-INET shall defend, indemnify and hold harmless the Members against all claims, losses, liabilities, suits, judgments, costs and expenses arising out of action or inaction of the Board, its Directors or Alternates, the Fiscal Agent, the executive director and other employees or agents of Metro-INET pursuant to this JPA. Metro-INET shall defend and indemnify the employees of any Member acting pursuant to the JPA except for any act ilty of malfeasance, willful neglect of duty or 13 bad faith. A Member shall defend, indemnity and hold harmless Metro-INET against all claims, losses, liabilities, suits, judgments, costs, and expenses arising out of action or inaction of the to defend and indemnify does not constitute a waiver by Metro-INET or any Member of the limitations on liability provided by Minnesota Statutes, Chapter 466. ARTICLE XIV AMENDMENT Section 14.1. Amendment of JPA. This JPA sets forth all understandings of the Members. All prior agreements, understandings, representations whether consistent or inconsistent, verbal or written, concerning this JPA, are merged into and superseded by this written JPA. No modification or amendment to the JPA shall be binding unless all Members agree in writing to the proposed change or amendment. ARTICLE XV MISCELLANEOUS Section 15.1. Data Practices. The Members agree to comply with the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to all data created, collected, received, stored, used, maintained or disseminated by Metro-INET. If a Member receives a request to release the data referred to in this section, it must immediately notify the executive director. The executive director will give the Member who has received the data request instructions concerning the release of the data to the requester before the data is released. Section 15.2. Audit. The books, records and documents relevant to this JPA are subject to audit by the Members and the State of Minnesota at reasonable times upon written notice. Section 15.3. Counterparts. This JPA may be executed simultaneously in two or more counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Section 15.4. Headings. The subject headings of the sections and subsections of the JPA are included for purposes of convenience only, and shall not affect the construction of interpretation of any of its provisions. Section 15.5. Severability. In case any one or more of the provisions of this JPA shall be invalid, illegal, or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained in this JPA will not in any way be affected or impaired thereby. Section 15.6. Applicable Law. This JPA shall be governed by and construed in accordance with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this JPA shall be heard in Minnesota state district or courts with the venue being in Ramsey County, and the Members waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 14 ARTICLE XVI DURATION Section 16.1. Term. This JPA shall continue in effect indefinitely until terminated in accordance with its terms. 15 IN WITNESS WHEREOF, the undersigned local governmental unit has caused this JPA to be signed and delivered on its behalf. (Name of LGU) By: Its: By: Its: Dated: , 20___. 16 Total119Needed to Pass60 3,559,694 $ Budget ShareRoundUpVotes$ 2.29%3.00%3$ 8.73%9.00%9$ 0.23%1.00%1$ 1.12%2.00%2$ 0.48%1.00%1$ 1.53%2.00%2$ 1.43%2.00%2$ 0.80%1.00%1$ 1.48%2.00%2$ 1.36%2.00%2$ 4.81%5.00%5$ 0.16%1.00%1$ 1.53%2.00%2$ 2.42%3.00%3$ 0.55%1.00%1$ 1.79%2.00%2$ 0.36%1.00%1$ 2.26%3.00%3$ 0.82%1.00%1$ 1.17%2.00%2$ 6.14%7.00%7$ 1.59%2.00%2$ 4.51%5.00%5$ 1.94%2.00%2$ 1.34%2.00%2$ 0.57%1.00%1$ 6.25%7.00%7$ 7.42%8.00%8$ 19.07%20.00%20$ 1.67%2.00%2$ 5.23%6.00%6$ 3.72%4.00%4$ 3.25%4.00%4$ 0.41%1.00%1$ 1.56%2.00%2$ 2021 Member Budget3,559,694 AHArden Hills81,645ANOAnoka310,909BVBirchwood Village8,312CCWCoon Creek Watershed39,980CFDCentennial Fire17,234CLPDCentennial Lakes Police54,333CPCircle Pines50,772CVCenterville28,549EBEast Bethel52,794FHFalcon Heights48,511FLForest Lake171,330GLGem Lake5,786HLHam Lake54,323HUGOHugo86,070LAULauderdale19,598LCLittle Canada63,805LCFDLittle Canada Fire12,688LELake Elmo80,407LEXLexington29 ,125LJFDLake Johanna Fire41,667LLLino Lakes218,604MAHMahtomedi56,521MVMounds View160,718MWMaplewood69,006MWMOMississippi Watershed47,877NONorth Oaks20,139NSPNorth St. Paul222,401OAKOakdale264,286RVRo seville678,842RWRWMWD59,505SASaint Anthony186,022STFSaint Francis132,379VHVadnais Heights115,580VLMVadnais Lakes Watershed14,447WBTWhite Bear Twp55,529 uses Centerville Services CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration/City Hall Reno. IX.7 TITLE OF ISSUE: Change Order #3 - Dimming of LED Office Lights - (Three (3) New Offices) & Add'l Light in Kitchenette BACKGROUND AND SUPPLEMENTAL INFORMATION: Following installation of the new LED lighting and review of the original quote for Administrative Offices, it was determined that the Reception Office area and the Administrator's Office had occupancy sensors/dimming switches. Staff members for these offices have requested the same lighting features. It is believed that the lighting that was proposed/installed near the kitchenette is insufficient and the area would benefit from an additional 3 x 4 LED light. Quotes were obtained from Crawford/Merz, the current contractor, for the additional services. COST AND SOURCE(S) OF FUNDING: Funding from the General Fund in the amount of $1,593. REQUESTED COUNCIL ACTION: Motion to Approve Change Order #3 as Presented for the additions to the City Hall Renovation Project. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Change Order/Quotes Attached along w/To- Other (specify) ____________ _____ _____ Love _____ _____ Date Change Order _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 44!Tpvui!Tjyui!Tusffu!$5621 Njoofbqpmjt-!NO!!66513 Qi!;!)723*!985.:122 Dibohf!Sfrvftu Ovncfs;7 Nbsl!Tubu{ Up; Ebuf;2203403131 Djuz!pg!Dfoufswjmmf Kpc;31/1389!!Dfoufswjmmf!Dibncfst!Sfnpefm 2991!Nbjo!Tusffu Qipof; Dfoufswjmmf-!NO!!66149 Qi;!)762*8:3.8:42!! 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All permits and other city services may be accessed online or by calling 651-429-3232. The City is working towards a re-opening of City Hall to the public by February 1, 2021. Meetings All Committee and Commission meetings (P&Z, P&R, EDA, and CC) will continue to be held via Zoom videoconferencing at least until the renovation work inside City Hall is complete. The meetings are also broadcast live on North Metro TV and streamed on their website. Additionally, meeting connection information is being posted on the website and will be widely distributed so that the public can join. The City is working towards the transition back to in-person meetings by February 1, 2021. Meeting Schedule A 2021 Meeting Calendar has been produced and will be on the December 9 City Council Meeting Agenda for approval. SERVICE OPPORTUNITIES Planning and Zoning Commission ouncil and the resignation of another planning commission member, there are now two open seat Commission. The city has seen a lot of development pressure in the past few years and it continues to see interest in further development and redevelopment. Our P&Z Commission will play an important role in shlet us know if you are interested in serving by filling out an application online at www.centervillemn.com or by following this link: Committee Application The P&Z Commission meets monthly on the first Tuesday at 6:30 PM. Meetings are currently held via Zoom videoconference. When conditions allow, meetings will be held in person at city hall, in the City Council Chambers. Economic Development Authority Council members on the board. Applicants must be either a resident of the city or a business owner with a physical location in town. Please let us know if you are interested in serving by filling out an application online at www.centervillemn.com or by following this link: Committee Application The EDA meets monthly on the third Wednesday at 6:30 PM. Meetings are currently held via Zoom videoconference. When conditions allow, meetings will be held in person at city hall, in the City Council Chambers. Adopt a Garden Program a planting bed around its entrance monument sign. The city is seeking volunteers to make one of these gardens, their own. Simply email us at info@centervillemn.com if you are interested in helping out or would like more information. Pay Equity City staff recently completed our annual Pay office of Management and Budget. The city scored a 150 on the statistical analysis test portion of the evaluation. A score of 80 or bett compliance can be found in the December 9 City Council Agenda Packet. ELECTIONS Congratulations to our election winners: th New city councilmembers will be sworn in at th). ECONOMIC DEVELOPMENT Minnesota Technology Corridor The Excipio Data Center Feasibility Study is now complete. The report presents numbers which show our site as being very competitive on number of positive attributes including its proximity to two or more fiber providers, coming from different corridors, redundant power supplies, and low disaster risk factors such as our distance from airports, highways, and rail lines. Minnesota Technology Corridor stakeholders will now begin using this document to market the property to prospective developers. Small Business Relief Grants (DEED) Grant recipients are being notified, but a complete list of them is not yet available. Quad Area Chamber of Commerce Holiday Party The Quad Area Chamber of Commerce will be hosting a virtual holiday party on December 21 from 11:30 to 1:00, complete with door prizes and an ugly sweater contest. Economic Development Authority (EDA) CenterStage Some recent posts include: Carpenter Auto Body 1737 Main Street Information on 1737 Main Street was shared with several real estate investors and contractors who partner with developers to find viable sites. Anoka County Regional Economic Development (ACRED) ACRED Events The Marketing Subcommittee continues to plan for scheduled events in the fall of 2020 in conjunction with the MN Real Estate Journal. Events are being converted into virtual experiences. Below is a list of events being sponsored by ACRED and their current status: Redevelopment Summit (virtual) December 8 8:30 AM -10:00 AM UpRiver Real Estate Event (virtual) December 16 8:30 AM -10:00 AM Economic Development Assoc. of MN January 2021 TBD MNCAR Expo (in-person) Postponed to 2021 TBD A final round of grant funding was recently offered to businesses who had qualified for either of the first two rounds Order: bars, restraurants, gyms, dance studios, etc. The application period begain on November 5 and was open until funds were exhausted. Grants up to an additional $10,000 were be distributed on a first come first serve basis. This means that some businesses were able to receive up to $30,000 in total from this program. The federal deadline to expend these funds has now come to a close. No further grant dollars are available through this fund. FINANCE COVID-19 Relief Programs The city was able to spend or allocate all of its $304,902 worth of CARES Act relief from the Federal Government, through the State and County and did not have to refund any of it. The funds were used for: General direct expenses (hand sanitizer, plexiglass dividers, etc.) Diverted staff time (time spent on COVID mitigation) Police and Fire payroll expenses (for time spent on COVID mitigation) North Metro TV COVID mitigation efforts City Hall office area renovations for social distancing and other COVID resilience items. 2021 Budget/Truth in Taxation The Preliminary 2021 Budget was adopted by the City Council at its September 23 meeting. If adopted as a Final Budget, it would raise the levy by less than 1%. The City Council may reduce the budget and levies, but not increase them, prior to adoption of the final versions in December. At the December 9 City Council meeting, the Truth in Taxation hearing will be held at 6:30 PM nance director will present information on the proposed levies and the affect on local taxes. The public will be afforded an opportunity to speak on these issues. After hearing from the public, the City Council will need to adopt a final budget and levy for 2021. COMMUNITY DEVELOPMENT Centerville Elementary School Centennial School District is in the early stages of planning an addition to Centerville Elementary. The addition would add classroom space to add one section to each grade. Architects working with the district are looking to fill in some of the courtyard space on the west side of the building and extend the building footprint to the north a bit, necessitating a move of the current playground equipment. With this configuration, the design will look to incorporate natural light into the classrooms that would otherwise have views to the courtyard. The expansion would not require any new work on the parking lot. The expansion will require a re-route of some city owned sanitary sewer lines. The re-route is being being reviewed by city staff. Any costs associated with this will be borne by the school district. Apartment Complex Concept Plan The Planning and Zoning Commission was presented with a concept plan for a 3-story, 96- thst unit apartment complex sited on commercially zoned land between 20 and 21 Avenues, north of Main Street. The project would require a Comprehensive Plan Amendment and Rezoning. If the developer chooses to pursue these land use requests, a public hearing would be scheduled to receive community input on the proposal. th Centerville Storage (20Ave. Mini Storage) Framing of the two largest storage buildings is underway. Work continues on the driveway areas and site grading. Old Mill Estates Phase II paving is complete and work on punch list items continues. Homes are being sold. Bay View Villas (Waterworks Site) Paving of the wear course and driveway connections is now complete. Punch list items including landscaping, ped ramps, mailboxes and shoreline plantings will be addressed in the spring. A letter of credit reduction request is on the December 9 City Council agenda for consideration. 7241 Main Street The prospective developer of this property recently contacted the city to reengage in the process of subdividing the property. We anticipate a sketch plan in the near future. Block 7 Property (Downtown) A concept plan for row homes will be reviewed by the planning and zoning commission at their December 8 meeting. The proposal shows 20 units on the city-owned vacant land in downtown. Atlas Villas Memory Care Project (1825 Main Street) Excavation and building pad preparation work has begun. Driveway and Parking Ordinance Review The Planning and Zoning Commission continues to work diligently on issues related to what and where certain vehicles can be parked on residential properties. Both the existing ordinance and the one being contemplated by P&Z do not allow parking of any vehicles in the front yard (not on the driveway). Planning and Zoning Commission Meeting Postponed The Planning and Zoning Commission will be meeting on December 8, 2020. Its normally scheduled meeting was pushed back one week. Development Inquiries Developer looking for warehouse space. COMMUNITY ENGAGEMENT Web Site Social Media Business Directory updates CenterStage Committee Meetings Committee Agendas/Packets uploaded Housing assistance info Reader Board Meeting Schedules Business Email List Anoka Co. Business Grant Info (Round 3) COVID-19 Information Comments & Concerns from Public Community Email List Truck traffic in residential neighborhood City Newsletter North Metro TV North Metro TV Staff will be available to operate city camera systems for all council and committee meetings, beginning January 1, 2021. Staff also continue to assist the city with video production in conjunction with our CenterStage program. General Metal scrapping operation, junk vehicles, etc. A deadline has been set for the completion of a fence around the north and east side of the wer property. th 7129 20Ave. The owner has replaced the lighting fixtures as required. Rehbein Black Dirt Operation Interim Use Permit A public hearing will be heldcember meeting to consider Black Dirt which is set to expire at the end of the year. PUBLIC WORKS/STREETS City Hall Renovation The COVID-19 related office area improvements are now complete. The contractor will move into construction of the renovation work in the City Council Chambers and front lobby area (see rendering below). This work should wrap up by mid-January. The City is working towards a City Hall re-opening on February 1, 2021, including a transition to in-person meetings of the City Council and various Committees. Of course, as conditions of the pandemic change, this scheduled will be reevaluated. Trucks One of the three new trucks we ordered almost a year ago have now been delivered to the dealer. Once the other two are delivered to them, they will make a delivery of all 3 to the city. Misc. Public works staff have been busy with preparing winter equipment and supplies of salt & brine. The water systems have been winterized and staff has assisted homeowner associations with winterizing their irrigation systems. All staff are healthy and on a regular work schedule. STORMWATER/WETLAND LaMotte Park Stormwater Reuse System Expansion Work on the project is substantially complete, with a few odds and ends that may need to wait until the spring start-up of the system. SEWER AND WATER Wellhead Protection Plan A Public Hearing on the Plan was held on September 9. No significant comments were received. A draft of the Part II Plan will be sent to the Minnesota Department of Health for review and comment. 2020 Downtown Street and Utility Improvements Paving is now complete! The contractor paved the base course of asphalt just before the protect the front edge of the curb from snow plows while we wait to pave the final lift of asphalt next year or perhaps the year after, depending on how the pavement looks upon inspection next spring. The project has been hyrdo-seeded. This should allow for good turf growth early next spring. Mail service has been switched back to normal delivery at permanent mailboxes. A credit against all assessments has been issued, since sod was initially planned as part of the project. Watch your mail for a letter outlining the specifics of your credit. Well Sealing Cost Share Program The Anoka Soil and Water Conservation District has a cost share program for sealing abandoned wells. If you have a well on your property that you are no longer using, and would like to have sealed, please check out what a DWSMA is or whether or www.anokaswcd.org/well-sealing PARKS AND RECREATION Parks and Recreation Committee The Parks and Recreation Committee met on December 2 and agreed to keep the Skate Nights on the schedule. If the tended into January, the events may need to be cancelled. Skate Nights Dates have now been set for our annual Skate Nights: Friday, January 8 and Saturday, February 6, 2021, from 6 to 9 PM. Mark your calendars. These events include skating, sledding, COVID-friendly refreshments, a bonfire, music, snowshoeing, kick sleds and fat tire bikes. Adopt a Garden Program on Committee will be forming and adopt a garden program to help maintain flower gardens at city parks. Ifunteering, please let us know by emailing info@centervillemn.com We already have 2 volunteers that have stepped forward! Join the fun and sign up now. Lino Lakes YMCA Reimagining City staff have been attending a series of community engagement meetings designed to reimagine the YMCA in Lino Lakes. This facility has been struggling to maintain its services in an economically stable way, exacerbated by the COVID Crisis. PUBLIC SAFETY Centennial Lakes Police Department COVID-19 All staff members are now healthy. Centennial Fire District Fire District Organizational Study The preliminary results of the study will be shared with the Operations Committee in late December. COVID-19 All fire staff are now healthy and able to respond to calls. Duty Crew In an effort to ensure there is an effective response force to respond during the daytime hours, the Centennial Fire District implemented a Applications for the position were posted and four candidates have been selected. The four who were selected are metro departments (Lake Johanna, Andover, Minnetonka, and SMB Fire) who currently have the same program. The Duty Crew will rotate from station to station within the district and respond to emergency incidents between The duty crew will also assist with duties assigned by the Administrative staff. This program will greatly enhance the emergency services provided to our communities. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 9, 2020 Administration XIV.1 TITLE OF ISSUE: 2021 - 2023 Labor Agreement BACKGROUND AND SUPPLEMENTAL INFORMATION: A draft labor agreement will be discussed in closed session. If it is acceptable, the council may act on it, or if not, direct the administrator towards further negotiations. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Motion to authorize execution of the 2021-2023 Labor Agreement with the Local 49er Bargaining Unit. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Labor Agreement (under seperate cover) Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December9,2019 Administration TITLE OF ISSUE: Adopt2021Non-UnionPayScale BACKGROUND AND SUPPLEMENTAL INFORMATION: Attachedistheproposed2021payplanforyourreviewandapproval. Non-unionstaffsalaryadjustmentsareproposedat3%,inalignmentwiththelaborunionnegotiations. Proposedwagesforseasonal/part-timehourlyemployeesaimstomeetmarketconditionsandmaintainpay equity.Staffisbringingforwardaresolutiontoadoptthenon-unionandseasonal/part-timeemployeepayscale witha3%increase. COST AND SOURCE(S) OF FUNDING: 2021Budget REQUESTED COUNCIL ACTION: StaffrecommendsthattheCityCouncilapprovetheattachedresolutionaspresented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar 2021PayScale _______________________________________________________________ _____ _____ Koski Memo _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date: December 9, 2020 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer From: Bruce DeJong, Finance Director Item: 2021 General Fund Budget and Property Tax Levy Discussion cal year, the City Council shall review the pay plan and make changes it determines ar City Council shall adopt hourly rates of pay for all positions not City finance staff have modified the attached pay matrix to reflect a 3% Cost of Living Adjustment (COLA) which is in conformance with the 2021 budget. In addition to those positions covered by the matrix, the following pay adjustments are recommended for approval: Job 2020 2021 Seasonal Rink Attendant $10.25 $10.55 Seasonal Public Works Staff $13.00 $13.40 Seasonal Public Works (1 yr exp.) $14.00 $14.40 Seasonal Public Works (2 yr exp.) $15.00 $15.40 P&R Secretary $13.00 $13.40 Part Time Custodian $13.00 $13.40 Members of labor unions are covered under a separate agreement for salary adjustment and are not affected by the adoption of these pay rates. The labor union contract increase for 2021 will be set after negotiations are complete. Pay adjustments, if approved, will be made effective on the first of the year. It is understood that exempt employees, covered by the pay matrix, earn a salary of the hourly rate listed in the matrix, multiplied by 2080, regardless of the hours worked. The negotiated based on the conditions and timing laid out in his contract and will not receive a COLA at this time. $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ (1,892.80)$ $ $ (2,038.40)$ $ $ (2,184.00)$ $ $ (2,371.20)$ $ $ (2,579.20)$ $ $ (2,724.80)$ $ $ (2,912.00)$ $ $ (3,140.80)$ $ $ (3,369.60)$ $ $ (3,640.00)$ $ $ (3,910.40)$ $ $ (4,180.80)$ $ $ (4,492.80)$ $ $ (4,846.40)$ $ $ (5,179.20) $ 22.55$ 3,908.67$ 46,904.00$ 24.34$ 4,218.93$ 50,627.20$ 26.29$ 4,556.93$ 54,683.20$ 28.40$ 4,922.67$ 59,072.00$ 30.67$ 5,316.13$ 63,793.60$ 33.11$ 5,739.07$ 68,868.80$ 35.51$ 6,155.07$ 73,860.80$ 38.10$ 6,604.00$ 79,248.00$ 40.85$ 7,080.67$ 84,968.00$ 43.82$ 7,595.47$ 91,145.60$ 46.99$ 8,144.93$ 97,739.20$ 50.41$ 8,737.73$ 104,852.80$ 54.06$ 9,370.40$ 112,444.80$ 57.99$ 10,051.60$ 120,619.20$ 62.19$ 10,779.60$ 129,355.20 $ 21.64$ 3,750.93$ 45,011.20$ 23.36$ 4,049.07$ 48,588.80$ 25.24$ 4,374.93$ 52,499.20$ 27.26$ 4,725.07$ 56,700.80$ 29.43$ 5,101.20$ 61,214.40$ 31.80$ 5,512.00$ 66,144.00$ 34.11$ 5,912.40$ 70,948.80$ 36.59$ 6,342.27$ 76,107.20$ 39.23$ 6,799.87$ 81,598.40$ 42.07$ 7,292.13$ 87,505.60$ 45.11$ 7,819.07$ 93,828.80$ 48.40$ 8,389.33$ 100,672.00$ 51.90$ 8,996.00$ 107,952.00$ 55.66$ 9,647.73$ 115,772.80$ 59.70$ 10,348.00$ 124,176.00 $ 20.74$ 3,594.93$ 43,139.20$ 22.39$ 3,880.93$ 46,571.20$ 24.19$ 4,192.93$ 50,315.20 $ 26.13$ 4,529.20$ 54,350.40$ 28.20$ 4,888.00$ 58,656.00$ 30.48$ 5,283.20$ 63,398.40$ 32.68$ 5,664.53$ 67,974.40$ 34.84$ 6,038.93$ 72,467.20$ 37.60$ 6,517.33$ 78,208.00$ 40.32$ 6,988.80$ 83,865.60$ 43.23$ 7,493.20$ 89,918.40$ 46.36$ 8,035.73$ 96,428.80$ 49.73$ 8,619.87$ 103,438.40$ 53.33$ 9,243.87$ 110,926.40$ 57.22$ 9,918.13$ 119,017.60$ $ $ e $ 19.84$ 3,438.93$ 41,267.20$ 21.41$ 3,711.07$ 44,532.80 $ 23.13$ 4,009.20$ 48,110.40$ 24.99$ 4,331.60$ 51,979.20$ 26.99$ 4,678.27$ 56,139.20$ 29.15$ 5,052.67$ 60,632.00$ 31.25$ 5,416.67$ 65,000.00$ 33.53$ 5,811.87$ 69,742.40$ 35.96$ 6,233.07$ 74,796.80$ 38.56$ 6,683.73$ 80,204.80$ 41.35$ 7,167.33$ 86,008.00$ 44.35$ 7,687.33$ 92,248.00$ 47.57$ 8,245.47$ 98,945.60$ 51.03$ 8,845.20$ 106,142.40$ 54.72$ 9,484.80$ 113,817.60$ 57.69$ 10,000.00$ 120,000.00 2021 Pay Scale City of Centervill $ 18.92$ 3,279.47$ 39,353.60$ 20.45$ 3,544.67$ 42,536.00$ 22.07$ 3,825.47$ 45,905.60$ 23.85$ 4,134.00$ 49,608.00$ 25.76$ 4,465.07$ 53,580.80$ 27.82$ 4,822.13$ 57,865.60$ 29.84$ 5,172.27$ 62,067.20$ 31.85$ 5,520.67$ 66,248.00$ 34.32$ 5,948.80$ 71,385.60$ 36.80$ 6,378.67$ 76,544.00$ 39.48$ 6,843.20$ 82,118.40$ 42.33$ 7,337.20$ 88,046.40$ 45.41$ 7,871.07$ 94,452.80$ 48.71$ 8,443.07$ 101,316.80$ 52.23$ 9,053.20$ 108,638.40$ 53.85$ 9,333.33$ 112,000.00 current as of 11-24-20 $ 18.04$ 3,126.93$ 37,523.20$ 19.47$ 3,374.80$ 40,497.60$ 21.03$ 3,645.20$ 43,742.40$ 22.71$ 3,936.40$ 47,236.80$ 24.52$ 4,250.13$ 51,001.60$ 26.50$ 4,593.33$ 55,120.00$ 28.42$ 4,926.13$ 59,113.60$ 30.47$ 5,281.47$ 63,377.60$ 32.68$ 5,664.53$ 67,974.40$ 35.05$ 6,075.33$ 72,904.00$ 37.61$ 6,519.07$ 78,228.80$ 40.33$ 6,990.53$ 83,886.40$ 43.24$ 7,494.93$ 89,939.20$ 46.38$ 8,039.20$ 96,470.40$ 49.74$ 8,621.60$ 103,459.20$ 50.48$ 8,750.00$ 105,000.00 20182019201920202021 48.08 8,333.33 100,000.00 $ 17.12$ 2,967.47$ 35,609.60$ 18.51$ 3,208.40$ 38,500.80$ 19.98$ 3,463.20$ 41,558.40$ 21.59$ 3,742.27$ 44,907.20$ 23.30$ 4,038.67$ 48,464.00$ 25.16$ 4,361.07$ 52,332.80$ 27.00$ 4,680.00$ 56,160.00$ 28.94$ 5,016.27$ 60,195.20$ 31.06$ 5,383.73$ 64,604.80$ 33.31$ 5,773.73$ 69,284.80$ 35.72$ 6,191.47$ 74,297.60$ 38.31$ 6,640.40$ 79,684.80$ 41.09$ 7,122.27$ 85,467.20$ 44.07$ 7,638.80$ 91,665.60$ 47.28$ 8,195.20$ 98,342.40$ 49.28$ 8,541.67$ 102,500.00 15.3316.5617.8819.3020.8522.5224.1525.8927.7929.8031.9534.2836.7339.4242.29 2,657.202,870.403,099.203,345.333,614.003,903.474,186.004,487.604,816.935,165.335,538.005,941.876,366.536,832.807,330.27 31,886.4034,444.8037,190.4040,144.0043,368.0046,841.6050,232.0053,851.2057,803.2061,984.0066,456.0071,302.4076,398.4081,993.6087,963.20 $ 16.23$ 2,813.20$ 33,758.40$ 17.54$ 3,040.27$ 36,483.20$ 18.92$ 3,279.47$ 39,353.60$ 20.45$ 3,544.67$ 42,536.00$ 22.07$ 3,825.47$ 45,905.60$ 23.84$ 4,132.27$ 49,587.20$ 25.57$ 4,432.13$ 53,185.60$ 27.42$ 4,752.80$ 57,033.60$ 29.42$ 5,099.47$ 61,193.60$ 31.55$ 65,624.00$ 33.85$ 5,867.33$ 70,408.00$ 36.29$ 6,290.27$ 75,483.20$ 38.92$ 6,746.13$ 80,953.60$ 41.75$ 7,236.67$ 86,840.00$ 44.77$ 7,760.13$ 93,121.60 $ 5,468.67 123456789 101112131415 GradeStep 1Step 2Step 3Step 4Step 5Step 6Step 7Step 8Step 9 0.0300 City Administrator COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 20-____ A RESOLUTION ADOPTING THE PAY PLAN FOR 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, the 2020 General Fund Budget includes an assumption of a general 3% increase in wage levels; and WHEREAS, the non-union employees salary range should be established prior to the first payroll of the year; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the Pay Plan is hereby adopted with a 3% increase for the Pay Scale schedule for all non-union, PERA-eligible employees as shown on the attached schedule; and BE IT FURTHER RESOLVED that the following be paid at the rates shown in the following table: Job 2020 2021 Seasonal Rink Attendant $10.25 $10.55 Seasonal Public Works Staff $13.00 $13.40 Seasonal Public Works (1 yr exp.) $14.00 $14.40 Seasonal Public Works (2 yr exp.) $15.00 $15.40 P&R Secretary $13.00 $13.40 Part Time Custodian $13.00 $13.40 Passed and Adopted by the City of Centerville this 9th day of December, 2020. ________________________________________ Mayor, D. Love _________________________________ City Clerk, Teresa Bender