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HomeMy WebLinkAbout2020-09-09 CC Minutes - Approved A pproved CITY OF CENTERVILLE CITY COUNCIL MEETING September 9, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on August 12, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser City Finance Director Bruce DeJong Public Works Director/Building Official *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that the erroneous work session, Item #IV be stricken from the Agenda and that New Business, Item #2. City Hall Renovation Office Area COVID-19 be added to the Agenda. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS City of Centerville Council Meeting Minutes September 9, 2020 1. None. V. PUBLIC HEARINGS 1. Draft Well Head Protection Plan, Part 2 Mr. Mark Janovec was introduced by Administrator Statz. Mr. Janovec, Stantec, Senior Scientist stated that approximately a year ago he presented Part 1 of the Well Head Protection Plan and now he is presenting Part 2 of that same Plan. Mr. Janovec reviewed a presentation with Council and stated that it is required by all public water suppliers in the State of Minnesota who get their water from ground water aquifers or from wells to submit their Plan to the Department of Health every 10 years. He stated that the idea is to identify where within the source that you are receiving your water (aquifer) you get your water from within a 10 year time of travel. He said that way if there is any contamination that would impact the aquifer the City would know that you are at risk of pumping that into your wells which in turn goes into your water supply system. He stated that it also assists in identifying the vulnerability of the aquifer that serves the wells that the city utilizes. Mr. Janovec reviewed a computer model (Figure #1) of the City of Centerville which identifies where water is received from the City’s wells and stated that a good portion of Centerville is covered by the Well Head Protection Plan but is also includes the cities of Lino and Hugo. He stated that the entire City is within the City of Lino Lake’s Well Head Protection Plan. He stated that the entire City is within a Well Head Protection Plan due to that. He also stated that the City’s primary well is Well #2 with Well #1 being an emergency backup. He explained that the red line is water that will be pulled into Centerville’s well from the aquifer in a one year time of travel and the blue line is water that will be pulled into Centerville’s well from the aquifer in a 10 year time of travel (this is what needs to be managed). He stated that the black line follows visible boundaries on the land surface such as roadways or parcel boundaries which is the Drinking Water Supply Management Area (DWSMA). That is what will be managed with this plan. He stated that the aquifer is moderately vulnerable which means that there is some geological protection between the land surface and the aquifer that does protect the City’s drinking water source. He also stated that the chemical data from the well shows that there may be some younger water that is infiltrating down to the aquifer and that because it is not known if the protective layer is completely encompassing that area, it is what determines the vulnerability. He reported that the Part 2 planning process identified what are the potential sources within the DWSMA that could impact the well (private wells and storage tanks in the area). He stated that Stantec has identified 202 wells within the area and 9 storage tank sites. He reported that they also looked at what has happened in the area in the past which uncovered that there had been 20 spills that were noted by the PCA and that all were considered closed. Mr. Janovec stated that there are four (4) main goals of the Well Head Protection Plan: continue providing high quality water that meets state and federal drinking water standards; practice prevention strategies (Best Management Practices) for properties containing potential contaminant sources to avoid adversely impacting the quality; work cooperatively with nearby local units of government including Anoka County, adjacent communities and state agencies on regional aquifer protection actions; and build awareness of well head protection goals among and disseminate Page 2 of 12 City of Centerville Council Meeting Minutes September 9, 2020 information about well head protection plan implementation to the staff, residents and business community. Mr. Janovec stated that specific objectives have been developed to meet the goals of the Plan: make a commitment to manage unused, unsealed wells effectively by making sure they are sealed properly, as appropriate (grant funding); develop and implement an aquifer management plan to monitor known sources of contamination and to identify new ones; develop a spill response plan to address large spills within the DWSMA; educate owners of properties containing potential contaminant sources (storage tanks, etc.) of the importance of spill prevention and best management practices; be involved in the development and/or implementation of surface and groundwater planning activities for Anoka County and adjacent communities to help manage surface water flow and infiltration issues; review new and redevelopment plans within the DWMSA for their potential to impact groundwater quality; develop specific guidance for city departments to use so that staff can make informed day-to-day decisions that may affect the wellhead protection program; develop public education materials to enlist support of community in groundwater management goals; collect additional data to better define the age of water in the City’s wells; request notification from other local units of government for any changes that may affect the management of the DWMA; and manage and maintain sanitary sewer and storm water systems with hell head protection goals in mind. Mr. Janovec stated that the next part of the process would be to submit this plan to the Minnesota Department of Health for plan review and approval. He stated that once the plan is approved it is in place for ten (10) years. He also stated that once the plan is approved, the City is eligible to obtain implementation grants. He stated that the grants are $10,000 with no matching grants. He also stated that anything outlined in the plan, the funds can be used for and can work with residents to seal unused wells or provide education. Administrator Statz requested that Mr. Janovec to explain the shape of the Well Head Protection Area and why it is the way it is. Mr. Janovec stated that it is based on ground water travel and how quickly if flows and the direction it flows. Council Members were provided an opportunity to ask questions. Council Member Koski asked what dictates the geography of this well head protection/water source or just where water flows and how do we know how big it is. Mr. Janovec stated that the aquifers that supply the City’s wells comes from bedrock layers of the Prairie Du Chien-Jordan aquifer which supplies most of the Twin Cities area with water. He stated that if you think of it as many layers of pancakes and one layer that you are getting your water from, water moves dictated by gravity which moves east to west. Council Member Koski also stated that he thought that Mr. Janovec stated that there were 20 leaks/spills. Mr. Janovec stated that he was correct and that they were notated by the MPCA. Council Member Koski asked when the last one occurred. Mr. Janovec stated that it was probably 20-30 years. Council Member Montain asked whether the City was on the same general path as the neighboring communities. Mr. Janovec stated that generally, the City is but sealing wells should be a large priority and working cooperatively with neighboring communities would ensure that the goals are the same. He stated that he felt the communities would have an interest in unused wells being sealed in Centerville as it also affects them. He stated that the communities can submit for grants together gaining $20,000 for sealing wells per year if desired. Council Member Montain stated that the plan does not require people to seal their well if it is being used correct. Mr. Janovec stated that the grant funding is for identifying unused wells that are not sealed that should be sealed. Page 3 of 12 City of Centerville Council Meeting Minutes September 9, 2020 Administrator Statz stated that through this process numerous wells have been discovered with some already being sealed and ones that were not on the State’s listing of wells, etc. Administrator Statz requested that the public contact City Hall if they are aware of any existing well that is not on this map. Mayor Love asked if there were any overall a maximums for the number/amount of money. Mr. Janovec stated that through the life-cycle of your plan you could obtain $100,000 ($10,000/year) but that you just cannot have more than one grant at any given time. He also asked why not draw from the deeper aquifer to ensure that there is less opportunity for contamination. Mr. Janovec stated that the City’s water is fairly deep and pretty well protected. He stated that the only reason why it is called moderately vulnerable is because the sampling showed maybe younger water that could be penetrating down to that layer and that it could be because of some of those old unused wells is why it is happening. The DNR does have restrictions on deeper aquifers and some can only be used on an emergency basis only if the shallow aquifers become contaminated. He also stated that some of the deeper aquifers have issues with iron and manganese. He said that it is drinkable but not pleasant to drink and may need treatment. Mr. Janovec stated that most communities are using the same aquifer that Centerville is as the quality is good and tests well. Motion by Council Member Montain, seconded by Council Member Lakso to Open the Public Hearing for the Draft Well Head Protection Plan, Part 2 at 6:49 p.m. Mr. Steve King, 1724 Sorel Street, asked about the Best Management Practices (BMPs) associated with private wells and what they are remarking other than passing ordinances to get rid of existing wells. Mr. Janovec stated that the Minnesota Department of Health has a list and some of them are like not storing contaminates near your well, making sure the well head is properly maintained, if no longer using well to seal it are just some examples. Mayor Love stated that the Public Hearing will remain open until the item is discussed again under New Business, Item #1. Mayor Love thanked all for review and input and stated that this is a very important topic for our citizens. VI. APPROVAL OF THE MINUTES 1. July 22, 2020 City Council Work Session and Regular Meeting Minutes Mayor Love provided an opportunity for Council to amend the submitted minutes. Council Member Koski stated that he had forwarded his suggestions to the Clerk prior to the meeting and they were as follows: Correct the typographical spelling of “Mayo” to “Mayor”. He also requested that Council Member Montain’s report include the “Anoka County Fire Protection Council” rather than Council Member Lakso. Mayor Love requested that the word “feed” be changed to “fed” on the last paragraph of IV. Appointment/Presentations. Mayor Love requested that paragraph 5 on page 9 of 14 be researched as he was unsure whether he or Council Member Koski requested that the Planning and Zoning Commission complete research and determine the best district for placement of similar businesses Page 4 of 12 City of Centerville Council Meeting Minutes September 9, 2020 in Centerville, (Commercial versus Residential) and the minutes reflect the appropriate party. Administrator Statz stated that staff would review the video and modify the minutes accordingly. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve the July 22, 2020 With the Above Stated Corrections. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain, & Wilharber voted in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville August 27, 2020 through September 9, 2020 Claims (Check #34190-34231) & (1570E-1575E) 2. Centennial Lake Police Department Claims through September 2, 2020 (Check #13368-13391), (E2020033-2020034) & Payroll Check #13376-13378) 3. Centennial Fire District Claims through September 2, 2020 (Check #8891- 8895) & E2020022-2020024) 4. Escrow Agreement/Right of Entry and Construction Agreement – 7064 Centerville Road (Connection to City Water) 5. Encroachment Agreement 1707 Dupre Road – (Fence) 6. Contractor’s Request for Payment #5 – A-1 Excavating – Downtown Street and Utility Improvements Mayor Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Lakso, seconded by Council Member Wilharber to Approve Consent Agenda as Presented. A Roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Mayor Love stated that he desired to make a comment as the contractor’s Request for Payment #5 was already considered. He stated that he has not received any direct complaints but was disappointed in the condition of the downtown project and timeline. He stated that he has shared his concerns with the Administrator. Mayor Love also stated that he shared that he desired for a better job in the future with the project and the cleaning of Main Street and Centerville Road. VIII. OLD BUSINESS 1. Preliminary General Fund Budget (Discussion Only) Administrator Statz stated that Council will be revisiting this item up until its approval but that he desired to review several areas that have been modified since the last review of Council. He stated that the EDA’s proposed budget was not in the last packet and it included a slight increase. He also stated that the Centennial Fire District has approved their budget with a zero percent increase and that is reflected. He reported that discussions have been had regarding the Capital Fund contingency and he desired for Council to be comfortable with that. He stated that there would be a levy increase of .79% with the changes contained. Mayor Love asked Finance Director DeJong what the tax change would be to the average homeowner. Finance Director DeJong stated that the increase would be something less than the .79% as new commercial property values would Page 5 of 12 City of Centerville Council Meeting Minutes September 9, 2020 decrease the residential individual property share. He stated that the County generally forwards information regarding what the tax increase will would be but he believed it would be less than a ¾% increase for residential property. Mayor Love stated that would it be fair that with the increased tax base, taxes could go do or remain flat. Finance Director DeJong concurred. Council Member Montain thanked the EDA for their proposed budget. He stated that the labor agreement could modify the levy. He felt that the Fire District budget was great. Council Member Wilharber felt that staff did a great job of putting this information together and that items looked good. Council Member Lakso concurred with Council Member Montain and Wilharber on the above stated items. She reported that the Centennial Fire District budget was completed with the intention that the outcome of the study was unknown and that there may be an impact to the budget. She stated that she would not be proud of the budget and would not expect coming back to request additional funding. She felt that nothing should be done in the middle of the year and some individuals on the Fire Steering Committee have stated that will be the case if needed. Administrator Statz stated that this needs to be discussed and if individuals feel that leaving a $10,000 contingency would be allowable if desired. He also stated that with a zero percent increase the department can operate very robustly. He said that he felt changes should not be made mid- year also. Council Member Koski stated that he asked about planning for a contingency as public safety is very important and would not want to act on what is recommended without funding. He stated that he is cautious with revenue especially with COVID. He stated that he desired to discuss with Finance Director DeJong why taxes appear to still be going up when revenue and new taxing avenues have become available such as new homes and businesses. He also thanked the EDA for their budget. Finance Director DeJong stated there is lag time from construction to showing on taxes for distribution of a levy value. He stated that it is not recognized until January 2 of the following year and that the tax value goes on one (1) more year following that year (2 year process). He stated that Ruffridge-Johnson’s tax value will show on 2021 but Midwest Best Water’s will show in 2022. He stated that this is the same for residential housing units. Mayor Love asked whether allocation of some CARES funding to EDA would have an impact on the City’s budget. Administrator Statz suggested leaving the Proposed Preliminary Budget alone and exclude CARES funding. He stated that the reporting is very evolving and budget as if do not have it and treat the funding as a bonus. He felt the money that is offset by those funds should be saved for purchases in the future. He stated that the EDA’s budget can be pivoted to adjust for the unforeseen. Mayor Love stated that funding for parking lot lighting has been discussed in depth and asked whether funding would be coming from the Street Fund and budgeted. Administrator Statz stated that he desired for that funding to come from the Capital Fund but it is not budgeted for. He stated that it may mean bumping another item and Council could do that with the contingency of the $50,000. Administrator Statz stated that the Capital contingency could cease and there would be a decrease in taxes. He reported that salaries and cost of living adjustments are also another area that increases largely from year to year. He stated that the funding for the parking lot lighting could come out of the City Hall Renovation Project which would be spending cash down low and remove debt and it comes at the cost of being cash poor. He stated that Council has chosen to be cash poor for a while and get debt off of the books, but also have a cushion/contingency. Page 6 of 12 City of Centerville Council Meeting Minutes September 9, 2020 Mayor Love asked if there would be another Fire Steering meeting prior to the adoption of the budget. Administrator Statz stated that not before the Preliminary Budget needs adoption but the Budget yes. Administrator Statz stated that the Fire District budget has been adopted. Administrator Statz stated that the Preliminary Budget was acceptable for bringing back to Council for action at the next meeting. 2. CARES Act Funding Plan a. Funding Allocation Plan Review Administrator Statz stated that discussions will continue until mid-November on this item. He stated that the City has received $304,902 in CARES Act Funding to be spent/allocated for pertinent expenditures that qualify under the Act. He reviewed with the Council modifications to the previous Allocation Plan by stating that he removed $30,000 for business relief based upon duplication with Anoka County and it being under subscribed with an excess of funding remaining. He stated that the EDA is attempting to purchase year-long packages (advertisement, Blue Sign Program and CenterStage; newspaper ad/social media marketing component) prior to November 15, that he removed $30,000 requested by St. John’s Hospital and has a placeholder for Centennial School District, made a small adjustment to North Metro TV with no other adjustments. Administrator Statz stated that general expenditures to date are $15,000 and staff projects another $15,000 by November 15. He also stated that $25,000 for staff time (idle/quarantine time, things not normally completed but due to COVID/missed tasks) had already been incurred and that Staff projects another $25,000 by November 15. He stated that base bid for the remodeling of areas of congregation (front lobby), glass window, drinking fountain roughly $10,000 and proposes what other cities are doing to better separate staff and offices with walls, doors and improve ventilation while being “more COVID friendly”. He stated that additional discussions would take place with the next item on the agenda. Discussion ensued by Council Members that they felt the City should be cautious with the funding, that Staff prepared a well thought out plan, a potential for another round of funding but not counting on, important to think longer term and differently, concern for the School District and funding being enough, the necessity of tracking with the possibility for expenditures associated with retro-fitting Council Chambers for in-person meetings. Mr. Steve King, 1724 Sorel Street, appreciates Council’s comments. He questioned whether the City forwards accounting of the $304,902 allocation to someone who determines whether the expenditures are allowable. Administrator Statz stated that most questions will be addressed under the next agenda item. He stated that the City must be confident to defend expenditures if audited. He also stated all professional organizations are looking at this and providing education as to what is allowable, what is not and we are leaning on larger cities for what they are doing. Administrator Statz stated that he is very confident that we are following the regulations. He explained that what was discussed this evening was a plan with funding being spent by November 15, 2020. Mr. King stated he wants to be reassured that what the City is doing is right. City Administrator Statz stated that staff is very confident. Mayor Love stated that there are many consultants available for assistance. b. Approval of September Submittal Page 7 of 12 City of Centerville Council Meeting Minutes September 9, 2020 Administrator Statz stated that he desired to have the information available prior to this meeting but is was unavailable due to the ever-changing process. He reviewed the forms that Finance Director DeJong completed with Council. Council discussed that they were comfortable with funding based on the categories. Council Member Koski stated that Staff did a very good job on the reporting. Mayor Love stated that if additional approvals were needed in between sessions of Council meetings the reports could be placed on the Consent Agenda. He stated that he felt that the forms could be modified through November 15 and Council would retain ability to retract an item. Finance Director DeJong stated that some of the election expenditures have not received funding through Anoka County but once received the forms would be modified accordingly. Motion by Council Member Montain, seconded by Council Member Koski to Approve the September COVID-19 September Submittal as Presented. A Roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. IX. NEW BUSINESS 1. Wellhead Protection Plan, Part 2 Motion by Council Member Koski, seconded by Council Member Montain to Close the Public Hearing at 7:50 p.m. A Roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. City Administrator Statz stated that the plan has been submitted to local jurisdictions and MN Department of Health for their comments. Motion by Council Member Koski, seconded by Council Member Lakso to Adopt the Wellhead Protection Plan, Part 2 as Submitted. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. 2. Awarded Contract to Crawford Merz (Council Chambers, Lobby and Vestibule) City Administrator Statz stated that the current contact has been awarded to Crawford Merz at Council’s previous meeting. He stated that the base bid would be Council Chambers, the lobby and the vestibule. He stated that staff looked at several options and one was a $700,000 package and one was a $300,000 package. He said that the more extensive package that was considered had a hallway into to the fire hall, shared bathrooms and rearranged offices. He showed the rearranged offices and stated that it takes out cabinets and places two additional offices on the west wall, moves the A/V room and allows physical separation of all staff members and works well. He also stated that staff believes that this modification would be eligible for CARES Act Funding. He stated that the renovation would be providing a wall and door for staff which would provide for a safe work environment. He stated that the Receptionist would have a larger area but remain safe from other staff members. He also stated that he would also like to add an additional door out Page 8 of 12 City of Centerville Council Meeting Minutes September 9, 2020 the back allowing Council or Staff an opportunity to get out of the building not via Council Chambers, and to replace some existing windows with operable windows for ventilation in all offices. He stated that staff has asked the contractor to provide a bid for the office remodel. Administrator Statz stated that Crawford Merz felt that the work could be completed by November 15. Administrator Statz stated there are no additional charges for architectural drawings (design/build model) it would just be taken to final design, etc. as the design was previously completed. He stated that it would be relatively easy construction, rearrange of HVAC not being too difficult, 2 x 4 construction, false ceilings, etc. He also stated that the new plan would remove some idiosyncrasies with the current plan leaving the A/V room in place and then in the future, move it and the in floor heating as it cannot be installed where there would be a wall. He stated that he felt that it makes sense to do this with CARES Act funds, a good time to do this and other cities are completing similar projects with their funds also. He stated if Council desired, staff would have more details for the next meeting, including a cost estimate. He also stated that this work would push back the other work in Council Chambers but this should be done to be included in CARES Act Funding if desired. He stated that there are also implications for Elections as a judge and voting booths are required from September 18 until the day prior to the General Elections. He stated that staff does have the ability to work out of Council Chambers during this construction time and keep the lobby open. He felt that the timing works out well. Council Member Montain with CARES Act Funding now is a good time but he desired to ensure that staff is responsive in greeting those that appear in City Hall. City Administrator Statz stated that staff would make sure our technology is such that a docking station is available for a staff member to be up front but felt that it would work. Mayor Love stated that he liked the open area rather than a shared work space. Council Member Wilharber felt that if the money is appropriately expended it was a good idea. Council Member Lakso thanked staff for the exit door concept. Lakso stated that she is excited to be open again and this would start the City back to assisting citizens and funding also. She stated that this is a contingency and providing Administrator Statz with additional space for meetings was important and glad that the proposal incorporated that. Council Member Koski asked about visibility between walls (windows). Administrator Statz stated that traditional walls and doors would be installed but having windows so that staff could see into the front office is appropriate. He stated that the City provides services and being in an office does not allow ignorance of citizens entering City Hall. Council Member Koski stated that he would make offices larger if funding allowed. Mayor Love stated that as long as the City is using funds as we are allowed and completing items similar to what others are doing he is comfortable with the funding being utilized in this way. He did not want to add more than what funding allows however. He also stated that too much could open for questions and he did not want to do that. City Administrator Statz stated that the intent is to be reasonable and modest compared to what other communities are completing. Mayor Love stated that having windows that open for ventilation is a good idea and the rear door may not be connected with COVID. Administrator Statz concurred. Council Member Lakso looking at the lobby and upgrade the drinking fountain to a water bottle and would like to include. Administrator Statz stated that items such as touchless light switches/doors, UV lighting to kill pathogens, etc. are all a part of the design team’s toolbox along Page 9 of 12 City of Centerville Council Meeting Minutes September 9, 2020 with the same avenues of other communities. Council Member Lakso asked about existing plumbing. Mayor Love stated that Staff is attempting to update City Hall and make it better for hosting events and make it welcoming to citizens and if able to make it a place where people want to visit we are all the better for it. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that he did not have anything to report other than his written report and that he would be happy to field any questions that Council may have. Mayor Love asked if there was anything he desired to highlight. Administrator Statz stated that staff will be sending a flyer out to rental residents/landowners and he desired for the public to be aware to contact 211 if assistance in needed during COVID. He stated that there are assistance programs out there for just about everything. He stated that we sent a similar funding notification to business owners as the County programs have been extended with minor modifications and show an impact as of a result of COVID, must be located within Anoka County and daycares if home based are allowed but there are limitations on franchises. He also stated that if more than $10,000 in expenses they are looking at providing more. Help us spread the word even if you do not have all your documentation together but hit submit button and they will get it later. Administrator Statz stated that Old Mill Estates is selling lots and similarly Bayview Villas with one (1) remaining lot available. He also stated that he has had discussions with a developer regarding Block 7 and row townhomes. He reported that Clean Up Day is scheduled for October 11 at Laurie LaMotte Park with costs associated with items. He stated that A-1 Excavating is committed to finishing the project and back in town. He reported that Movie in the Park will take place on September 19 and the movie is Toy Story 4 at dusk. He desired to thank Misters Brian Peterson and Tom Lee for their work on Music in the Park and these individuals put together a great line up and glad that we could offer the program during these difficult times. He also stated that the Mayor’s wife has volunteered to be the first person to sign up for Adopt the Garden Program and email info@centervillemn.com if interested. Council Member Wilharber stated that th he believed the Clean Up Day should be October 10 as the 11 was a Sunday. Mayor Love stated that a vacancy on the P & R’s Committee and would love to hear from those interested. City Attorney Glaser that things are slowly getting back to normal and in two (2) weeks he will be going to in-person Court and things are slowly coming back. Council Reports a. Lakso i. Parks and Recreation Committee – Council Member Lakso reported City Administrator Statz stated that he would add members to the City’s email listing for email updates. ii. Centennial Fire District Steering Committee – Council Member Lakso reported that discussions took place regarding the new success Page 10 of 12 City of Centerville Council Meeting Minutes September 9, 2020 received for part-time applicants which is different than before. She stated that the Personnel Policy was modified. b. Wilharber i. Police Governing Board – No report given. ii. Economic Development Authority – Council Member Wilharber reported that the EDA would be meeting in the coming week. c. Koski - i. Centennial Fire Steering Committee – Council Member Koski stated that discussions were had regarding the budget and recruitment of Duty Crew staff. He also stated that he felt that the Co-Chief structure was working well. ii. Planning & Zoning Commission – Council Member Koski stated that the Commission discussed five (5) variance requests with one being for front setback along Peltier Lake Drive with a proposed construction of a new home with it being denied. A storage shed on an existing concrete slab that was not set back far enough from the side lot line which was also denied. Council Member Koski stated that the Commission also discussed a proposal for row-style townhomes on 7064 Centerville Road. He also stated that the Commission reviewed a concept plan for a landscaping company on Gateway Circle (two (2) lots but the principal structure on one lot and outside storage on another which is not allowed. He reported that discussion took place regarding Rehbein’s Black Dirt operation and their existing IUP being set to expire at the end of the year. Discussion took place regarding renewing and conditions. He stated that getting rid of the dirt pile would make the property more marketable. He also stated that the Commission would be discussing some ordinances (grass length, temporary dwellings (RVs), trash and recycling, and Industrial District and outside storage) with all being discussed at a later date. d. Love – Mayor Love thanked the Committee/Commission members for all of their dedication and stated that they truly make the community better. He stated that it was great to see that school business and sport teams are moving forward and advised the audience to be diligent in washing hands, wearing a mask so that things can keep moving forward. He reported that Centerville had an 89.6% response to the Census reporting as of last week. He stated that the reporting is extremely easy due to it being on line. Reminded the audience that it was beneficially to the County and that State for reporting. Mayor Love thanked Misters Brian Peterson and Tom Lee for Music in the Park and their dedication to the community. He also reminded people to become a part of the Adopt a Park Garden. XI. ADJOURNMENT Page 11 of 12 City of Centerville Council Meeting Minutes September 9, 2020 Motion by Council Member Koski, seconded by Council Member Wilharber to Adjourn the Regular Meeting of September 9, 2020 at 8:32 p.m. Mayor Love apologized to Council Member Montain as he forgot to provide him with an opportunity to report. e. Montain – He stated that he desired for the COVID funding allocations for schools to be equal across the board and not be dependent upon business population versus residential population. i. Fire District Steering Committee – Council Member Montain had no report to give. ii. North Metro Telecommunications Commission – Council Member Montain stated that they had discussed COVID funding, closed captioning and the FFC ruling and franchised fees being less than planned on due to subscriber loss with more to come. Payment should be the same as in the past with the figures that they have been given. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 12 of 12