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HomeMy WebLinkAbout2020-08-12 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 12, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on August 12, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:31 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. p STAFF: City Administrator Mark Statz City Attorney Kurt Glaser *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that claims for the City of Centerville be modified to include Check #34131-34172, E1553-1564 & Voided Check #33450, 32787, 32972 & 34130. He also requested that Consent Agenda Item #6, f. be added: 7059 Goiffon Road Special Assessment Agreement. Motion by Council Member Montain, seconded by Council Member Koksi to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain, & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. City of Centerville Council Meeting Minutes August 12, 2020 V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA City Administrator Statz reviewed claims, and the Waiver of Assessment Appeal for Water Service Connection, 7059 Goiffon Road with Council. 1. Centerville Claims through August 12, 2020 (Check #34131-34172) & (1553- 1564E) w/Check #33450, 32787, 32972 & 34130 Voided 2. Centennial Lakes Police Department Claims through July 30, 2020 (Check #13306-13324) & (ACH 2020026-2020028) 3. Centennial Fire District Claims through July 28, 2020 (Check #8861-8870) 4. Pay Request #4 Downtown Street & Utility Improvements - A-1 Excavating 5. Res. #20-0XX – Electing to Participate in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act 6. Waiver of Assessment Appeal for Water Service Connections a. 1724 Heritage Street b. 7048 Progress Road c. 7072 Progress Road d. 7082 Progress Road e. 7085 Progress Road f. 7059 Goiffon Road 7. Proclamation – October Domestic Violence Awareness Month Mayor Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Council Member Montain asked about Item #5 and stated that this program does not lineup with the City’s Comprehensive Plan. Administrator Statz stated that the City recently completed its Comprehensive Plan which does include housing goals. However, this is a separate program and the City desires to participate in the program as funding allocations may be available. He also stated that the City has minimal moderately priced homes in town and the City does have a need for the program. Council Member Koski asked if the City has participated in the program in the past. City Administrator Statz stated yes. He stated numerous years ago, consideration had been given to utilize funding for blighted areas and the City did not qualify. He also stated that the grants are generally matching grants and were considered for the downtown area. Administrator Statz stated that most communities throughout the state participate in the program and it makes sense for funding opportunities. Page 2 of 7 City of Centerville Council Meeting Minutes August 12, 2020 Council Member Koski asked about Consent Agenda Item #6 and stated that he noticed that several of the agreements contained language to seal wells and others did not. He had concern that property owners may not have known that they could keep their existing wells and did not need to have them sealed. Administrator Statz stated that every property owner was provided with an estimate with the last line being the inclusion of well sealing and questioning whether they desired to retain it or abandon it. Administrator Statz stated that one of the waivers did not have the language contained in it. He stated that the very last page of the agreement also spoke of sealing the existing well. Council Member Koski questioned whether the current ordinance requires that the well be sealed and commented that we asked residents. Administrator Statz concurred. Council Member Koski stated that the City desired to support the efforts of the Alexandra House and thanked them for providing services to residents. He reminded residents to wear purple on October 22, 2020. Council Member Wilharber asked about the interest percentage rate (2.5%) charged for the water connections. Administrator Statz stated that it was discussed during the street assessments and it mirrors those assessments. Mayor Love asked about possible funding that the City would be eligible for associated with the participation in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities and if it was funding that was utilized for clearing Block 7 years ago. Administrator Statz stated no, that Community Development Block Grant (CDBG) funds were used. Mayor Love thanked Council Member Koski for thanking Alexandra House and he stated that he appreciated them for coming to the City requesting funding, providing reporting and being there for residents. He stated that with the difficulties associated with COVID-19 it is very important that they are available to residents. Mr. Steve King, 1724 Sorel Street, asked if the Met. Council funding was dollar for dollar matching grant. Administrator Statz stated yes. Mr. King questioned how long the City would be participating in their program and stated that due to the amount of commercial/industrial zoned property available he was not supportive of the City’s participation. Administrator Statz stated that the program provides the City with opportunities for funding of numerous types of housing. He stated that the City does not have to utilize the program with other programs that may fit projects better such as CDBG funding. He stated that there are sites in town that are contaminated, the funding provides for housing stock of varies types, and that it is difficult to exclude the City to potential funding for projects that may come forward in the future. Mayor Love stated that the City’s participation in the program provides for future opportunities for funding and if the City decides not to apply for a grant that is entirely fine. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve Consent Agenda as Amended. A Roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. VIII. OLD BUSINESS Page 3 of 7 City of Centerville Council Meeting Minutes August 12, 2020 nd 1. Developer’s Agreement – Old Mill Estates 2 Addition Administrator Statz reminded Council that right before COVID-19, the developer submitted for Final Plat of Phase II for Old Mill Estates. He stated then the developer chose to pull the Developer’s Agreement from consideration due to housing uncertainties and the economic effects that COVID-19 may have. Administrator Statz stated that now the developer is requesting consideration of the Developer’s Agreement for the project. He reminded Council that the Final Plat was contingent upon the agreement. City Attorney Glaser stated that all are ready for approval. He stated that the Developer’s Agreement follows the original agreement, holds escrows, sets standards for public improvements, etc. He stated that the agreement is a supplement agreement to the master agreement previously adopted. Council Member Koski asked if the fees associated with the development were budgeted. Administrator Statz stated that certain fees were and others were not as the fees are accounted for similarly to Capital Funds (park dedication fees, storm water fees, etc.). Council Member Koski asked if the $10,000 cash escrow was customary. City Attorney Glaser concurred and stated if the balance were to fall below this level, Staff would request replenishment. Mayor Love asked whether the addition being delayed affected the budget for permits. Administrator Statz stated that estimates were conservative and he was unsure if permits would be able to be pulled this fall. He stated that he felt that the line item was on track and about where predicted. Motion by Council Member Wilharber, seconded by Council Member Montain to Approve nd the Final Plat & Developer’s Agreement – Old Mill Estates 2 Addition as Presented. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. 2. Ordinance #XX, Second Series – Amending to Ordinance #105, Second Series – Driveway Location and Width (First Reading) Administrator Statz stated that shortly following the adoption of Ordinance #105, Second Series staff encountered an error in the language. He stated that correction needed to be made that a driveway can be in a setback but cannot be less than 5’ from the lot line. He stated that if there was a drainage/utility easement larger than 5’ an encroachment would need to be obtained to install the driveway. Mayor Love asked if anyone was in this situation and Administrator Statz stated that they would be grandfathered in. Administrator Statz stated that the previous regulations were 5’ from the property line and if there was a larger drainage/utility easement an encroachment agreement was needed. He stated that it was never the intent to modify this language. Mayor Love stated that this was the first reading of the Code so no motion was needed. IX. NEW BUSINESS Page 4 of 7 City of Centerville Council Meeting Minutes August 12, 2020 1. Accessibility of Parks Administrator Statz stated that Staff recently completed an audit of park, trail and parking lot deficiencies associated with ADA requirements and several areas were found not to have required access to play structures, outdoor facilities and structures themselves. He stated that four (4) areas have been brought to his attention. Staff solicited bids and he felt that the updates should be made. He reviewed the three (3) parks that needed attention (Royal Meadows, Eagle Trail and Laurie LaMotte Memorial Park). He also stated that a section of trail needed to be reconstructed along th 20 Avenue due to root and tree damage. Administrator Statz stated that the Parks & Recreation Committee has reviewed the bids and recommended to Council approval of awarding the bid for construction of trail extensions/trail reconstruction to the lowest bidder, Muellner Asphalt for $10,584 as presented. He reviewed the presented drawings with Council. Council Member Wilharber asked about the newly installed monument and stated that he felt that is was not ADA accessible near the Indian mound. City Administrator Statz stated that he felt that it was intentionally placed due to the proximity to the trail and the mound itself as not to draw attention to the mound. He requested that City Administrator Statz question the location comparative to the trail. Motion by Council Member Wilharber, seconded by Council Member Lakso to Award the Bid for Construction of Trail Extensions/Trail Reconstruction to Muellner Asphalt in an Amount not to Exceed $10,584 as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that he included his report in the packet and would answer questions that Council may have. He also reported that he recently met with developers regarding a 96-unit st apartment complex on property located near 21 Avenue. He stated that a rendering showed a flat roof and the proposed building was very aesthetically pleasing. He also stated that the property is not properly zoned for such a building but the Planning & Zoning Commission was receptive to a possible rezoning of the parcel to allow the development. Administrator Statz stated that he was hopeful that the developer would be submitting a formal proposal. He stated that the building would be located near the park and ride and provide residents with ease of transportation options and such housing would typically be for young professionals. Administrator Statz reported that the City’s Spring Clean Up was cancelled due to COVID-19 but that Staff has been working on scheduling a Fall Clean Up Day for October 10, 2020 as many residents are home, cleaning and desire avenues for removing their undesired items. He also stated that individuals will remain in their vehicles, will pay with credit card and that opportunities for social distancing. He stated that the City has obtained a credit card swiping device to limit contact between Staff and residents. He also reported on the use of Green Lights Recycling coupons for free items with their bi-monthly events. He stated that recycling information was available at City Hall in the vestibule for residents. Page 5 of 7 City of Centerville Council Meeting Minutes August 12, 2020 Council Reports a. Lakso – i. Parks and Recreation Committee – Council Member Lakso stated that Council Member Wilharber will report on this item as she was unable to attend. ii. Centennial Fire District Steering Committee – Council Member Lakso stated that she had just completed a meeting with the Consulting Firm who desired to meet with Council Members, Administrators and Staff for input. She also stated that she felt it may be some time before their report was released. iii. Anoka County Fire Protection Council – No report was given. b. Wilharber - i. Police Governing Board – Council Member Wilharber stated that the proposed budget for 2021 would include a decrease to the City’s portion by $11,600 due to the formulation used (calls, population, etc.). He stated that the number of calls for the City have decreased comparative to the population. He reported that the Police building would be paid off this year which also would be a savings to Centerville. He stated that it looked like a very good budget. He stated that the new Chief has been onboard for approximately two (2) weeks and he also believed that the budget was in line. He reported that the Chief had been interviewing several new candidates for being officers. ii. Economic Development Authority – Council Member Wilharber stated that the Committee would be meeting the following week. iii. Parks and Recreation Committee – Council Member Wilharber stated that he was the alternate at the meeting due to Council Member Lakso absence. He stated that discussions were held regarding the Old Mill nd Estates 2 Addition (the roadway, removal of trees, and Acorn Creek Park’s parking lot). c. Koski – i. Planning & Zoning Commission – Council Member Koski stated that Administrator Statz reported on the apartment building concept and rezoning from Commercial to High Density. Council Member Koski stated that a business located on Gateway Circle is considering an expansion. He stated that Mr. Michael Giovinazzo, EDA, provided the Commission with a presentation and overview of goals and recent programs the Authority has been working on, such as the CenterStage program which has been very successful for local businesses during COVID-19. Page 6 of 7 City of Centerville Council Meeting Minutes August 12, 2020 ii. Centennial Fire District Steering Committee – Council Member Koski stated that he also just completed the meeting with the Consulting Firm where he expressed his thoughts clearly and stated that the Committee had been interviewing candidates for Duty Crew. d. Montain – i. North Metro Telecommunications Commission – No report was given. e. Love – Mayor Love thanked Election Judges for their dedication and precautions associated with the recent Primary Election. He stated that he believed that their work made people feel safe at the polls. Mayor Love stated that he is excited to have the new Police Chief on board, welcomed him and anticipates that the Department will benefit from his hiring. Mayor Love stated that he appreciates the EDA, Planning & Zoning, Parks & Recreation all collaborating to make Centerville the best that it can be. XI. ADJOURNMENT Motion by Council Member Wilharber, seconded by Council Member Montain to Adjourn the Regularly Scheduled Meeting of August 12, 2020 at 7:27 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7