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HomeMy WebLinkAbout2020-06-10 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING June 10, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on June 10, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. stnd Administrator Statz added Check #34021-34024 to the Consent Agenda, Item #1, 1 and 2 Place winners of the design logo contest for Fete des Lacs. Motion by Council Member Wilharber, seconded by Council Member Lakso to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARINGS City of Centerville Council Meeting Minutes June 10, 2020 1. None. VI. APPROVAL OF THE MINUTES 1. May 13, 2020 City Council WS & Meeting Minutes Mayor Love provided Council Members with an opportunity for modifications. Council Member Koski stated that he provided the City Clerk with several grammatical corrections that he desired to be made Council Member Montain asked whether the reference to Mayor Paar rather than Mayor Love on page 5 was correct. Both Administrator Statz & Attorney Glaser stated that it was correct as typed. However, Administrator Statz stated that it could be indented. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve the May 13, 2020 Minutes as with the Above Stated Modifications. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber abstained. Motion carried. 2. May 27, 2020 City Council Meeting Minutes Mayor Love provided Council Members with an opportunity for modifications. Council Member Montain stated that he would like clarification on page 6 to his comment in the second paragraph. He stated that he wanted it clear that the lease agreement will not offset the costs of housing the ambulance, but it will cost more. Administrator Statz stated that is could end up costing more. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve Presented Minutes with the Above Stated Changes. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. VII. CONSENT AGENDA 1. Centerville Claims through June 10, 2020 (1526E-1531E & Check #33944- 34020) & Check #34021-34024) 2. Centennial Lake Police Department Claims through June 4, 2020 (Check #13230-13242) ACH 2020017-2020019 & Payroll (Check 13227-13229, 13236- 13237) 3. Centennial Fire District Claims through May 26, 2020 (Check #8820-8826), (2020012-2020015) & Payroll Check #8815-8819 4. Pay Request #2 – Downtown Street & Utility Improvements - A-1 Excavating 5. Encroachment Agreement – 1756 Dupre Road - Fence th 6. Express Liquor, Inc., 7093 – 20 Avenue South (Off Sale Liquor License & Tobacco License) – 6/29/2020-12/31/2020 Page 2 of 8 City of Centerville Council Meeting Minutes June 10, 2020 7. Church of St. Genevieve Annual Chicken Dinner, Sunday, August 16, 2020 (11-4:00 p.m.) a. Special Event Permit b. Temporary On-Sale Liquor License (Subject to Liquor Liability Ins.) c. Temporary Charitable Gambling License Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Koski, seconded by Council Member Montain to Approve the Consent Agenda as Noted with the Check Additions. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. VIII. OLD BUSINESS 1. Liquor and Tobacco License Rebates Administrator Statz stated that this item was discussed at the EDA meeting and previously at a work session. He stated that this would only be for establishments that were forced to be closed per the Governor’s Order. He also stated that these establishments now are back open to some extent. He stated that staff determined a period of two (2) months and the packet contained information regarding the establishments and amounts to consider. Council Member Koski stated that he was in support of relief for these business. The Mayor asked for additional comments. No additional comments were received. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve as Submitted. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. th 2. Revised CUP, Centerville Mini-Storage – 6965 – 20 Avenue South Administrator Statz stated that both parties have agreed to the revised site plan and the location of the driveway. He stated that concerns remained regarding the easement but that it was the responsibility of the two (2) businesses to negotiate in good faith to resolve the issues and he felt that they would. Administrator Statz stated that Council needs to consider the revised CUP, record, collect necessary fees and issue building permit. He anticipated that it would be shortly following approval. Council Member Koski asked what version of the site plan was contained in the packet. rd Administrator Statz stated that this is the third (3) version. He stated that due to the driveway issue/easement, the driveway needed to be moved and a building was removed. He stated that one of the driveways on the site will be eliminated which has been agreed upon by both parties. Council Member Koski asked if the Planning & Zoning Commission reviewed the new site plan. City Administrator Statz stated no due to timing and the modifications were less of an impact and there was less impervious surface involved. Council Member Wilharber questioned the concerns of the abutting property owner and potential for drainage issues. Administrator Statz stated that Page 3 of 8 City of Centerville Council Meeting Minutes June 10, 2020 the drainage should be minimal due to the revisions. Administrator Statz stated that Building A & C would have doors on both sides of the building and Building B would not have access from the south and doors only on one (1) side. Council Member Wilharber asked if there was an office located on site. Administrator Statz stated no and there would be no running water or sewer. He reported that the buildings would only be utilized for storage. He did state that water would be to the site but not utilized for sprinkling the building as it would be a dry-system. Mayor Love asked whether the easement for the trail would be an issue for heavy delivery trucks and the impact it would have on the asphalt. Administrator Statz stated that the trail was built to hand such traffic and that no impacts were anticipated. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve the Revised Conditional Use Permit for Centerville Storage, Including the Revised Site Plan as Submitted. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. 3. City Hall Renovation – Council Chambers Layout Review City Administrator stated that he had contained several presentations that were the preliminary layout of the proposed Council Chambers. He stated that they showed seating, the Council dais, emphasis on the wall behind Council Members, and glass entry doors for visibility. He also stated that video screens would be on the north and south walls rather than the east wall which would be the history wall. Council Member Wilharber questioned exit doors and Administrator Statz stated that one (1) door would exit to the outdoors and another would exit through Administrative Offices. Council Member Koski suggested that the dais be curved allowing for view of members of Council and a feeling of not being cramped. Discussion regarding additional room for the dais would reduce audience participation for seating and additional costs. Council Member Lakso stated that she liked a lot of the features that were incorporated in the preliminary layout and asked about lighting. Administrator Statz stated that the new design would incorporate the existing coving with the remaining fourth wall being involved, he also felt that LED fixtures would be utilized. Mayor Love stated that he is excited for the renovation as it has been needed for quite some time. He stated that he desired for employees to have the ability to complete their duties without difficulty. Brief discussion was had regarding the audio/video equipment and City Administrator Statz stated that the preferred vendor has been included in discussions. Mayor Love asked about construction timeframe. Administrator Statz stated late June or early July with construction during the fall. Mayor Love questioned the updating of the HVAC system as warm days would be coming shortly. Administrator Statz stated that this would be incorporated in the project and would be completed at the same time as all other construction. City Administrator Statz stated that he was not looking for Council to make a motion but desired to update them on the progress and take input. Mayor Love stated that Administrator Statz was previously directed to make decisions regarding the project and consensus of Council was to allow that same direction going forward. Page 4 of 8 City of Centerville Council Meeting Minutes June 10, 2020 th 4. SPRWS 7 Rider to Agreement – LaMotte Irrigation System Administrator Statz stated that this agreement is risk versus reward. He stated that there was nothing dangerous to the City as the City is well insured and the risks are extremely low. Attorney Glaser stated that St. Paul Regional Water does not want to manage equipment or risks on their property and they feel that they are providing the City with an opportunity to expand the proposed irrigation system and allow the utilization of their property. He stated that they feel strongly that they should not be held liable for anything related to the system. He also stated that the risks to the City are extremely minimal and that the City is insured. Council Member Montain thanked Staff for reaching out to them again and stated that he did not agree with the fact that the City would be insuring their staff if they damaged the City’s property. Council Member Lakso was torn and was hoping that the Regional Water would accept liability if their staff damaged the equipment. Council Member Wilharber stated that he felt the project was a good project and to commence the agreement. Council Member Koski asked whether there had been any issues with St. Paul Regional Water since 1966. Staff stated not that they could remember. Council Member Koski stated that the City does have insurance and there was minimal risk. Discussion ensued regarding termination of equipment, removal of equipment, working cooperatively, the frequency of their staff working at the site being minimal. Administrator stated that the system is very similar to that of what is installed at a golf course with pop-up irrigation heads. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve the th SPRWS 7 Rider to Agreement – LaMotte Irrigation System as Presented. A roll-call vote was taken. Mayor Love, Council Member Lakso, Koski & Wilharber voted in favor. Montain - Opposed. (4-1). Motion carried. IX. NEW BUSINESS 1. Z-Systems Contract for Audio Visual Equipment/Installation Administrator Statz stated that with the Council Chamber update and High Definition television, the audio/video equipment in Council Chambers needed to be upgrade for which it had not been upgraded since it was installed numerous years ago as a requirement of the cable franchise. He stated that the City received several proposals with vendors widely differing on their approach. He stated that the vendors are very specialized as is the equipment. He stated that staff is recommending Z-Systems who has the State bid and they do designing to installation. He stated that the traditional process was not required for this work. He also stated that franchise fees that the City has been receiving on an annual basis for cable funding would be utilized. He stated that that there was adequate funding available. Council Member Koski stated that he felt that being that the vendor held the State contract the City could not do better. He asked how much the Cable Fund would have as a balance. Administrator Statz stated that $5,000 would remain in the fund and that it did not put the City in a difficult position. He explained that the sole purpose of the fund was to be used for delivery of government access programming on the cable system. Council Member Koski asked if the equipment was Page 5 of 8 City of Centerville Council Meeting Minutes June 10, 2020 depreciated similar to all other equipment. Finance Director DeJong stated yes, the fund balance was acceptable. Administrator Statz stated that the Fund receives approximately $14,XXX per year. Administrator Statz stated that the proposal is the more modest of proposals as it is felt that it will accommodate the City’s needs appropriately. Council Member Wilharber asked if there would be a replacement TV installed in the lobby and Administrator Statz stated that yes there would which it would be playing the cable channel and additional information programming from time to time. Council Member Lakso stated that upgrades were long overdue. Council Member Montain stated that the City of Centerville was the only City that had not switched over to High Definition from the Cable Commission of which there were five (5) other communities as a part of. Motion by Council Member Montain, seconded by Council Member Wilharber to Approve the Z-Systems Contract for Audio Visual Equipment/Installation as Presented. Mayor Love stated that he appreciated Staff’s foresight to continue to utilize such technologies as Zoom, etc. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. 2. Sewer Rebates Administrator Statz stated that this item is similar in nature to the liquor/tobacco license rebates discussed earlier. He stated that he understood that all businesses utilized services during the period that they were closed due to the Governor’s orders but the buildings were not occupied or patrons were not served. He stated that Staff could draft a listing of businesses, proposed rebates and information need for Council to consider at their next meeting if Council desired. Lengthy discussion took place regarding assisting businesses when possible, services remained available if needed (fire protection, etc.), uncertainty of whether this was the best way to provide assistance, additional usage of the infrastructure due to many individuals working from home, the difficulty of determining amounts, being objective, setting precedence and being unsure of the approach for calculation(s). Administrator Statz stated that he was not looking for a motion but desired for Council to provide direction as whether to explore more in depth the possibility. Administrator Statz stated that he would continue to review. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that he had no written update but gave a brief review of items that have transpired since the last meeting. He stated that Fire Chief Harlan Lundstrom submitted his 30 day written notice of his pending retirement. He stated that the Centennial Fire District is currently in the process of determining the structure of the Department and stated that they would also be discussing the process for hiring an interim Chief for 3-6 months. He stated that businesses are considering expansion and the EDA would be meeting the following week. Administrator Statz stated that the City would be open for Absentee Voting commending June 26, 2020 and he thanked Page 6 of 8 City of Centerville Council Meeting Minutes June 10, 2020 staff for continuing operations similar to that of City Hall being open. He stated that staff would continue to work from home as much as possible. Mayor Love asked Administrator Statz for an update on the Downtown Street Improvement Project, Music in the Park and park play equipment. Administrator Statz stated that construction is up and running as CenterPoint Energy finished their installations into residents’ homes. He also stated that it was felt that Music in the Park would be started by June 23, 2020 and that the park play equipment is open for use by the public at their own risk. Attorney Glaser gave a brief update of the courts opening up slowly. He stated that court session continue to be held via Zoom but are very lengthy. He stated that there would be an upcoming prosecutors meeting where discussions would be had regarding addressing the slowed process and taking public statement. He stated that he has been fielding questions regarding recent activities that have taken place in Downtown Minneapolis and that discussions with the Mayor and Administrator would be had prior to any releases made publicly regarding the issues. Council Reports a. Lakso – i. Parks and Recreation Committee – No report was given. ii. Centennial Fire District Steering Committee – Council Member Lakso reported that a Special meeting was held due to the impending retirement of Chief Lundstrom. She stated that two (2) options have been discussed regarding change of command with the Assistant Training Chief and bringing in an individual consultant for an interim period to complete the ongoing study regarding the structure of the Department. She also stated that discussions continue regarding Duty Crew and coverage. Chief Lundstrom provided the District with a letter which stated that Assistant Training Chief Peil was well versed in duties and he would continue to train her until his retirement date. Council Member Koski stated that Council Member Lakso gave a full report. He stated that it was felt that if an interim Chief was hired that may have the possibility of assisting with recruitment for a full-time Chief. He stated that Assistant Training Chief Peil was in favor of a co-Chief role. Council Member Koski stated that he felt that the Committee would be meeting again prior to the end of the month. iii. Anoka County Fire Protection Council – No report was given. b. Wilharber – Asked if Assistant Chief Bruder’s position was to be filled. Administrator Statz stated that in an attempt to reduce costs those duties were distributed to Assistant Training Chief Peil and Chief Lundstrom. He stated that Assistant Training Chief Peil became full-time due to COVID-19 and the lack of day time firefighters. Mayo Love thanks the various Fire Departments for their efforts and stated that he was thankful that no one was injured. i. Police Governing Board – No report given. ii. Parks & Recreation Committee – Council Member Wilharber stated that the Committee focused on events that could take place and with Page 7 of 8 City of Centerville Council Meeting Minutes June 10, 2020 the Governor’s recent orders Music in the Park will be taking place. Mayor Love stated that EDA Commissioner Weatherhead appeared before them to discuss opportunities for collaboration and they discussed a statue for Cornerstone Park. iii. Economic Development Authority – Council Member Wilharber stated that the Committee meets on Wednesday. c. Koski - i. Fire District Steering Committee – No report was given. ii. Planning & Zoning Commission – No report was given as the meeting was cancelled for June. d. Montain – i. North Metro Telecommunications Commission – No report was given. e. Love – Mayor Love stated that he the City of Centerville did not follow suit with other neighboring communities to institute a curfew as proper notice was not able to be effectively communicated to the public, the City did not have any large box stores or other areas that demonstrators may desire to target. Mayor Love also stated that he has seen the new ambulance service in the community and he welcomed them to town. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the Regular Meeting of June 10, 2020 at 8:04 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8