The URL can be used to link to this page

Home My WebLink About2021-02-24 WS & CC Packet CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, REGULAR MEETING & CLOSED EXECUTIVE SESSION AGENDA Wednesday, February 24, 2021 5:00 p.m./6:30 p.m. Meeting available via Zoom Videoconferencing https://zoom.us/j/478824301 Meeting ID: 478 824 301 COUNCIL WORK SESSION (5:00 PM) I. CALL TO ORDER 1. Roll Call II. AGENDA ITEMS 1. Fire District Study Update 2. EDA Strategic Plan Update COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. V. PUBLIC HEARING 1. None VI. APPROVAL OF MINUTES 1. September 23, 2020 City Council Meeting Minutes (pg. ) 2. October 14, 2020 City Council Meeting Minutes (pg. ) 3. October 28, 2020 City Council Meeting Minutes (pg. ) VII. CONSENT AGENDA 1. City of Centerville Claims through February 24, 2021 (Check #33558-33588) & 1655E- 1661E) W/Voided Check #33587 (pg. ) 2. Centennial Lake Police Department Claims through February 11, 2021 (Check #13647-13662, 13663 -13678) & Payroll (Check #13645-13646) (pg. ) 3.Centennial Fire District Claims through February 23, 2021 (Check #9012-9019), (2021003E-2021004E) & (Payroll Check #9007-9011) (pg. ) 4.Resolution 21-0XX Not Waiving Liability Limits (pg. ) 5.Purchase of Playground Equipment Replac 6.City Hall Fire System Monitoring (pg. ) VIII. OLD BUSINESS 1. Bond Sale (pg. ) 2. Targeted Picketing Ordinance (2nd Reading) (pg. ) IX. NEW BUSINESS 1.Refund to Chauncey Barett for Erroneous Water Bill (pg. ) X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report (pg. ) 2.Council Reports a.Lakso Anoka County Fire Protection Council Parks & Recreation b. Koski Fire Steering Committee Planning & Zoning Commission c. King Economic Development Authority North Metro Telecommunications Commission d. Mosher Economic Development Authority Police Governing Board e. Love Police Governing Board Fire Steering Committee Other Mayoral Reports XI. RECESS TO CLOSED EXECUTIVE SESSION CLOSED EXECUTIVE SESSION (Pursuant to MN Statute Section 13D.05, Subdivision 3(b) I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. 2050 & 2070 Main Street Discussion and examination of legal opinion and strategy regarding the properties 2050 and 2070 Main Street. Absolute confidentiality is required for a full and candid discussion with Legal Counsel and such discussion could not occur in legal position. III. ADJOURNMENT (from Closed Executive Session & Resume Regular Council Meeting) XII. ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS All Meetings via Zoom Videoconferencing at 6:30 PM unless otherwise noted dnesday, March 3, 2021 - CANCELLED Fete des Lacs Committee - Wednesda CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 24, 2021 Fire Steering Committee WS 1 TITLE OF ISSUE: Fire District Study Update BACKGROUND AND SUPPLEMENTAL INFORMATION: The Fire Steering Committee recently took in a presentation from their consultant, Fitch & Assoc., on the results of their study of the Fire District operations. Several options for the future structure of the department are being considered. Among those options are various forms of collaboration with regional partners, such as the Spring Lake Park/Blaine/Mounds View (SBM), Lino Lakes, and Hugo Fire Departments, respectively. Staff are engaged in discussions with those agencies to explore shared services ranging from day-time duty-crew to training, administration, and inspections. The committee has expressed its unified desire to keep the district in tact and remain open to collaborative efforts that increase our level of service and/or save substantial costs. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Study Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 24, 2021 EDA WS 2 TITLE OF ISSUE: Economic Development Authority Strategic Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: With 3 new members on the 5 person board, the EDA spent much of their last meeting discussing their strategic plan for the coming year and beyond. In an effort to stay aligned with City Council goals, they are looking to share their initial conversations with the council and seek feedback. Some topics of discussion included: - City Entrance Monuments (or perhaps a central city monument) - Main Street Streetscape Enhancements - Market Studies, Engineering Investigations, etc. - Website Redesign - Continuation of existing programs (Blue Logo Sign, CenterStage, Loan/Grant Program) Guidance is sought on defining the role of the EDA in some of these initiatives to avoid duplication of efforts. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Months Review 8 OPERATING PERIOD: 1 2 20 UNE J /µ¤± «« Θΐΐ 2¤²¯®²¤² - (¤ «³§ & ¨±µ¨¤¶ %-3 1 2 JANUARY 20 UNE J /µ¤± «« Θΐΐ 2¤²¯®²¤² #¤³¤±µ¨««¤ CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING September 23, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on September 23, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312- 626-6799. The meeting was also live streamed by North Metro TV. WORK SESSION I. CALL TO ORDER Mayor D. Love called the work session to order at 5:00 p.m. PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Tom Wilharber ABSENT: Council Member Michelle Lakso Not Approved STAFF: City Administrator Mark Statz Finance Director Bruce DeJong d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. ITEMS OF DISCUSSION 1. Preliminary General Fund Budget Brief discussion took place regarding Local Government Aid, the possibility of not receiving aid in 2021, the loss of potentially $15,000 and that additional discussion would take place along with additional information being brought forward prior to the levy needing approval. Administrator Statz stated that Item #3 would affect the Proposed Budget and requested that the item be discussed at this time. 2. & 3. City Hall Renovation/ (CARES Act Funding) Administrator Statz stated that he has requested a proposal from Crawford Merz for remodeling the administrative offices. He stated that the quotes were not available at the time of putting together the packet but now have been received. Administrator Statz stated that the quotes exceeded funding provided by the CARES Act but he desired to present two (2) options which contained scaled down versions of the original proposal to fit within the $75,000 available from CARES funding or a full scope of approximately $150,000. He explained that CARES Act Funding was budgeted to several entities (Centennial Lakes Police Department, Centennial Fire District and others) to assist with staffing, sanitization, etc. He also City of Centerville Council Meeting Minutes September 23, 2020 provide funding to the EDA for the Blue Sign program, CenterStage and paper advertisements along with staff salaries associated with COVID-19 related expenses. Administrator Statz discussed the options for renovation, areas that could receive modifications (staff offices, A/V room, kitchen area, enlarging th area, funding, scaled down versions, etc.) Discussion ensued regarding employee separation, use of existing space, emergency exit and windows, needed improvements for several years, investing in the building, timing and funding, completing a renovation correctly, being conservative and waiting for an additional round of funding, expenses being available for the November 15 CARES Act Fund reporting deadline, and 4. Liaison Stipend Council Member Montain requested to speak of the current North Metro Telecommunication Committee stipend which he has received by serving on the Committee for the last few years. He stated that he has always donated the money back to the Parks & Recreation Committee and he decided not to run for Council in 2021. He stated that the Commission issues a stipend for securing cable, reimbursing travel expenses associated with meetings, etc. He stated that in 2020 most meetings were held via Zoom. He stated that he receives $135/3 months and desired for the donation process to go forward as a policy. He stated that most meetings are in the same location (Spring Lake Park) and cable/internet has become a necessity for work/meetings/day-to-day operations, etc. Council Member Koski stated that he appreciated Council Memb giving the money back to the City. Several members of Council were unaware and unsure if it has been given in the past but thanked Council Member Montain for his donation(s) back to the City. Mayor Love stated that as Mayor, he attends numerous meetings, deducts his mileage on his taxes which he feels is sufficient. Consensus of Council was that the Commission could consider not providing a stipend, reimburse for mileage or it was the appointed the money to offset cable services. Mayor Love stated that the appointee could not be mandated to not accept the stipend or donate it back to the City. Mayor Love provide an opportunity for Council to discuss additional items. No member came forward. III. RECESS Mayor Love recessed at 6:00 p.m. and adjourned the Work Session. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:34 p.m. ROLL CALL* Page 2 of 10 City of Centerville Council Meeting Minutes September 23, 2020 PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Tom Wilharber ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Koski, seconded by Council Member Montain to Approve the Agenda as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain, & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. August 12, 2020 City Council Meeting Minutes Council Member Koski questioned whether the minutes accurately reflected the discussion that was had regarding Special Assessment Agreements and sealing wells. He desired for staff to review the meeting video to ensure that the discussion truly was accurate and that individuals were fully educated about the necessity of sealing their wells or not. Administrator Statz stated that it was discussed that the agreements contained separate lines regarding sealing or not sealing their wells but staff would review the video. Upon staff review, minutes remained the same as submitted. Clerk Bender stated that the minutes should reflect that the meeting started at 6:30 p.m. and that there was no work session prior to the meeting. Page 3 of 10 City of Centerville Council Meeting Minutes September 23, 2020 Motion by Council Member Koski, seconded by Council Member Montain to Approve the August 12, 2020 Meeting Minutes with the Above Mentioned Modification. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain, & Wilharber voted in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through September 23, 2020 Claims (Check #34232- 34261) & (1579E-1584E) 2. Centennial Lake Police Department Claims through September 14, 2020 (Check #13392-1313408) & Payroll Check #13397-13398) 3. Centennial Fire District 2021 Proposed Budget 4. Centennial Lakes Police Department 2021 Proposed Budget 5. Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Montain, seconded by Council Member Koski to Approve Consent Agenda as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain & Wilharber voted in favor. Motion carried. VIII.OLD BUSINESS 1. Resolution #20-023 - Adopting the Preliminary 2021 General Fund Budget Administrator Statz explained that every year at the end of September the City was required to adopt a Preliminary Budget & Levy. He stated that this information is forwarded to the State of Minnesota for their approval to spend and Anoka County as this is what will be charged through taxes for property owners within the City. He stated that the City is taxing the same as what we are budgeting meaning a balanced budget of 2.7 million dollars. He also stated that staff and Council have developed a balanced budget with a slight increase in the tax levy from last year. Finance Director DeJong stated that there was a modest increase in levy overall (slightly under $24,000 or .9%) higher than the property taxes levied in 2020. He pointed out several items that were discussed in the memorandum presented to Council and stated that it is a responsible budget in the short term and long term, fully funding operations, with contingencies for Capital Projects ($50,000). He stated that if contingency is not needed, it can be removed from the levy for the following year. He stated that the City has a strong tax collection rate (99%) over the past three years and explained that with COVID or economic able to pay their taxes, the City has sufficient fund balances to cover short-term drops (not generally over 2%) for the next few years. He stated that it is not just the General Fund but the Water and Sewer Funds also. He also stated that there are a lot of cash reserves that are invested over the next five (5) years earning reasonable interest rates that meet cash flow projections which show the City earning 1% over the next several years. He reported that the State is experiencing financial challenges and there may be a move to reduce Local Government Aid payments in December. He stated that if that happens, it is believed that the City is more than sufficiently Page 4 of 10 City of Centerville Council Meeting Minutes September 23, 2020 covered for a decrease of up to 20%. He stated that if it is more than that, Staff would bring it before Council for addressing the shortfall. Finance Director DeJong stated that the City has strong cash flow, good investments spread out at decent rates, is investing responsibly, has reviewed their Enterprise Funds ensuring that there are ons and ensuring that if funds drop below the targeted level of Fund Balance, there is a plan for raising them back up with modest changes in any additional fees. He commended the Council for putting together a very responsible budget and being very respectful of what is going on by having a Levy increase of less than .9%. Mayor Love stated that the budget is in very good shape due to planni over the years and that he is very proud of that fact. Council Member Koski thanked Finance Director DeJong for the explanation and presentation. nvestments were guaranteed/variable. Finance Director DeJong stated that they are fixed rate interest investments and that commercial banks which are covered by FDIC limits. He also stated that staff does not invest more than $250,000 in any given CD in case there is a problem with the bank. He stated that the at different times, allowing the ability to take advantage of the short-term increases in the market rate(s). He stated that his most recent investment was at .8% interest which is slightly below the 1% interest used in projected calculations. He reported that this is variable as several investments exceed the 1% interest rate. He stated that the City is in good shape. Council Member Koski briefly mentioned an article that he had read in the League of MN Cities, Minnesota Cities Contents (Sept./Oct. 2020) edition, Cities Brace for Financial Impact of COVID-19 and stated that it was very interesting in the environment that we are in and that the City of Centerville is sitting in very good shape. He recommended the article. He also stated that the City has two (2) levies; one (1) for the General Fund and one (1) for Debt Services. He noted that the debt service is what the City is paying for bonds/loans. Finance Director DeJong commented that the debt services is for principle and interest on funds that the City has borrowed. Council Member Koski stated that $378,189 is paid yearly. Council Member Koski desired to inform the public that the City has paid/refinanced these bonds to decrease its outstanding debt over the y in decreasing its debt. Council Member Montain stated that through the discussions he was content at where the Preliminary Budget and Levy are at. Council Member Wilharber stated that he echoed Council bt levels and complimented Staff, previous r decreasing these levels and paying cash for projects. He stated that this was much appreciated as a Council Member and as a resident of the City. Mayor Love thanked staff for the memorandum and stated that it is really good for the City to look at the future and its possibilities. He stated that it is good to know that the City is in good shape and knowing that the City will be able to withstand potential difficult times associated with COVID or other issues that may impact the City. Mayor Love desired for the public to know that numerous Work Sessions were held where robust discussions have taken place regarding this item and that is the reasoning for limited discussion this place at that level. Page 5 of 10 City of Centerville Council Meeting Minutes September 23, 2020 Motion by Council Member Koski, seconded by Council Member Wilharber to Adopt Res. #20-023 - Adopting the Preliminary General Fund Budget & Tax Levies for 2021 as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain, & Wilharber voted in favor. Motion carried. Administrator Statz stated that the presented Change Improvements was discussed earlier in the work session. He stated that the contractor, Crawford Merz, who is completing the Council Chambers and Lobby areas of the City Hall renovation project had submitted costs associated with the addition of the office area. He stated that Staff has reviewed the costs and stated that the City would be foregoing most funding for reimbursement of ciated with COVID-19, (duties that need to be completed due to COVID-19 and not generally completed by staff: i.e., sanitizing of counters and doors, accounting and training for COVID-19 expenditures, etc.) He stated that Change Order #1 would utilize a Funding. He also stated that the renovation ndly, safer and healthier for employees and the public providing separation. Administrator Statz shared the existing floor plan and a revised floor plan for Option #1 showing the removal of the current (2) back offices and relocating them, adding one (1) additional office, moving the kitchen and A/V room, adding an egress emergency door, include a conference area which would cost $150,000. He reported that this is in addition to the lobby and Council renovation. Mayor Love stated that this was discussed earlier during the Work Session. Council Member Montain stated that because if involves CARES Act Funding he voiced that he was conservative on the spending of these funds, he felt that the project would be going forward, but was concerned if there was a split vote would it affect additional funding in the future. He stated that he was not against the project or CARES Act Funding. He also stated that the project was viable, well thought out, looked at thoroughly and done within a budget which he likes. Finance Director DeJong stated that it does not need to be a unanimous decision. Mayor Love thanked Council Member Montain for his thoughts, opposition and stated that they are valued. Council Member Wilharber felt that it was a well laid out plan with the emergency exit, moving of the A/V room, a good proposal and thanked staff for compiling the information. Mayor Love stated that he again is stating that the City is eligible to submit staff time for CARES Ac as these feel more realistic and with this project these are expenditures for real things that would be benefiting our City and the health of our staff. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve ffice Area COVID Improvements as Submitted. Administrator Statz requested the inclusion of in an amount not to exceed $150,000. Council Member Wilharber and Council Member Koski Accepted the Friendly Amendment. A roll call vote was taken. Council Mem Love, Council Member Koski & Council Member Wilharber in favor. Motion carried 3/1. 3. LaMotte Park Irrigation Sy Page 6 of 10 City of Centerville Council Meeting Minutes September 23, 2020 City Administrator Statz stated that the contractor is in the middle of the project to increase the r Reuse System located at LaMotte Park. He stated that the system is being expanded to the Hidden Spring Park, Church of St. Genevieve and to gain additional storm water credits allowing future development of the downtown area allowing development without the need for construction of storm water ponds. He also stated that several months ago, it was considered to place a meter on the system allowing for accurate documentation of gallons pumped. He explained that staff had been researching meters, vendors and planned on placing a meter on the existing system to ensure accurate pumping levels along with once the project was started, discussions took place with the contractor to recommend metering equipment. He stated that staff felt that a third party vendor was not an appropriate option and that research would integrate into the existing syst Administrator Statz stated that there were minor modifications that needed to be made as with any project once it is started. Council Member Koski stated that the meter had not been included in the original bid because a preferred vendor had not been agraced in there to cover this. Administrator Statz stated that we could have included as an allowance for the item; however staff overlooked its inclusion. He stated that the research had been completed, paused and then when this project came forward, it was an oversight. He also stated that the equipment is a bit of a specialty item, but the contractor is very comfortable with the equipment recommended and slated for installation. Council Member Koski stated the only reason he brought the item up was there are surprises and he understands that things come up but would like to limit them and have them up front if possible. Discussion ensued regarding measuring the amount of water pumped previously, calculations for the amount of pressure versus run time, metering proposed for for retracting credits for years, etc. Council Member Montain asked what if the City is under stating or over stating gallons pumped, if it is in ated, but what if less th numbers do not work in its favor. Administrator Statz stated he would rather know now than being in a dispute over the next development with Rice Creek Watershed District. Council Member Montain stated that a bigger concern is to do our due diligence, to be the most efficient and effective that we can and stated that he has appreciation for the project. Council Member Wilharber stated that the overall project was great, by using water and spraying it out, that the existing system has been installed for over 10 years, its importance, that the costs associated with metering and minor modifications were well thought out for having an official record. Motion by Council Member Wilharber, seconded by Council Member Montain to Approve the LaMotte Park Irrigation System - Change as Presented. A roll call vote was taken. Mayor Love and Council Members Koski, Montain, & Wilharber voted in favor. Motion carried. IX. NEW BUSINESS 1. None. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Page 7 of 10 City of Centerville Council Meeting Minutes September 23, 2020 1. City Administrator highlighted that trees were being removed on the Atlas Villa site along Main Street, with plans anticipated being submitted shortly. He reported that the Anoka County Business & Non Profit Relief Grants Application period had closed, they were widely undersubscribed with approximately 500 grants available for $10,000 each; with only 300 applicants. He stated that what this means is that some applicants may receive up to $20,000 instead of $10,000. He also stated that he felt that the City promoted the program well with a direct mailing, social media and email blasts. Administrator Statz stated that he and the Mayor had met with Centennial School District representatives regarding an expansion/remodel of the Centerville Elementary which would work within the existing building footprint of the building. He stated that no property would be acquisitioned due to this project. He stated that the school has proposed adding additional classrooms and would be completed with funds when a debt levy is removed. nd Administrator Statz reported that the Old Mill Estates, 2 Addition, utilities were complete and road work is commencing. He also reported that some of the Bayview Villas homes have received sod. He discussed the Downtown Street project stating that curb was to be installed next week with all roads being built. He stated that paving would be the following week. Administrator Statz stated that there were openings for the Adopt A Garden Program and that several residents had already volunteered. He reported that both the Centennial Lakes Police Department and Fire District opted out of participation in Night to Unite activities due to COVID- 19. He stated that as long as individual property owners were within th they could participate in their own events. He reported that this was a very difficult decision to make and that it was in collaboration with other communities and the County. He stated that the decision was made not to endanger the public or public safety staff with gatherings. City Attorney Glaser stated that the Administ it was desired to complete it prior to the New Year. He stated that Mayor Love and Council Member Montain would be meeting at the end of November and the item was anticipated to be before Council by their first meeting in December. Council Reports a. Council Member Lakso was absent i. No report was given. ii. Centennial Fire Distri No report was given. iii. No report was given. b. i. Economic Development Authority stated that he was absent from the meeting. Page 8 of 10 City of Centerville Council Meeting Minutes September 23, 2020 Council Member Koski asked that Administrator Statz elaborate on the sudden passing of the City of Fridle assisting with duties. Administrator Statz stated that all Anoka County Fire Departments are lending a helping hand and redistributing resources to cover their needs during this difficult time. Council Member Montain stated that a crew covered for them for a day and that the Centennial Fire District is lending assistance. Council Member Koski desired to forward his condolences to the family and Department. ź͵No report given. ii. Centennial Fire District Steering Committee c. Montain i. Council Member Montain reported ii. North Metro Telecommunications Commission Montain reported filming fall sports within social distancing guidelines had commenced. He reported that the Commission discussed PEG and FF fees being lower than thought anticipated, but within range for the 2021 Budget. He stated that they discussed CARES Act and COVID Funding. He stated that the Commission was in line with other cities in desiring to make their facility more safe and efficient for the public and staff by installing touchless doors, faucets, etc. He also reported that the Commission is working with Comcast on the Franchise renewal and it was anticipated that something would be brought before Council by the end of the year or beginning of 2021. d. Love opening for quite some time, the City continues to advertise it and if anyone in the audience desired to become a part of the Committee to contact City Hall. He also stated that Administrator Statz earlier discussed a business email listing and stated that the City also has a resident email listing. He reported that if anyone desired to be placed on either or both of the lists to vi site to apply. i. Police Governing Board ii. Economic Development Authority did meet the previous week and discussed the current budget with the Interstate Blue Sign program/CenterStage Program/Newpaper Ads and the lack of need for a City/EDA CARES Act Funding. He stated that the EDA discussed a grant that was submitted for a downtown business determining that additional information was needed. He stated that the City Administrator provided a definition and overview of Tax Increment Financing (TIF) as it related to a proposal previously received for the Downtown/Block 7 area development. iii. Other Mayoral Reports had reported about a meeting with the Centennial School District, he Page 9 of 10 City of Centerville Council Meeting Minutes September 23, 2020 thanked them for discussion their plans with the City and having the ability to expand the building without raising the school levy. He thanked Troop 136 and Cub Scout Parks & Recreation Committee Member Brian Peterson for planning and organizing Outdoors Activities at LaMotte Park the previous Saturday and he stated that he was amazed at the large attendance. He also stated that Movie in the Park was the same evening at LaMotte Park where Toy Story 4 was shown. He stated that he was also impressed that so many individuals took advantage of the events that were put on by the Parks & Recreation Committee and thanked both the Scouts and the Committee. XI. ADJOURNMENT Motion by Council Member Wilharber, seconded by Council Member Montain to Adjourn the Regularly Scheduled Council Meeting at 7:24 p.m. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 10 of 10 CITY OF CENTERVILLE CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION October 14, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting & Closed Executive Session on October 14, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312- 626-6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Acting Mayor Montain called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Acting Mayor Matt Montain Council Member Russ Koski Not Approved Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: Mayor D. Love STAFF: City Administrator Mark Statz City Attorney Kurt Glaser d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Acting Mayor Montain provided an opportunity for others to add or delete any items. Administrator Statz stated there was a list of claims which were emailed to council members and they would be read during the consent agenda. Motion by Council Member Wilharber, seconded by Council Member Koksi to Approve the Agenda as Amended. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. III. APPOINTMENTS/PRESENTATIONS 1. None. IV. PUBLIC HEARINGS 1. None. V. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA Acting Mayor Montain added (Check #1585E-1589E), (Check #34212-34307) & (Voided Check #34212-34289) 1. Centerville Claims through October 14, 2020 (Emailed Prior to Meeting) 2. Centennial Lakes Police Department Claims through October 2,2020 (Check #13409-13431) & (E2020035-2020037) 3. Centennial Fire District Claims through September 22, 2020 (Check #8902-8910), (E2020025) & (Payroll Checks #8896-8900) 4. ssessment Agreement Waiver of Hearing & Appeal (Desired to Keep Well) 5. 6. 7. t Agreement, (Fence & Deck) 8. 9. 10. reet and Utility Improvements 11. Southern Rail Request for 2 A.M. License/Permit 12. Kelly's Korner Request for 2 A.M. License/Permit Acting Mayor Montain provided an opportunity for others to add or remove any items to or from the consent agenda. Council Member Lakso requested that Item #6 be pulled for discussion. Motion by Council Member Lakso, seconded by Council Member Koski to approve Item #1- 5 & 7-12 as Presented. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. Council Member Lakso noted that Item #6 noted that Anoka County was crossed out and Washington County was replaced for the notary section of the agreement. Attorney Glaser stated that the notary is a registered notary in Washington County and the document was changed to reflect that and it was appropriate. Motion by Council Member Lakso, seconded by Council Member Koski to Approve Consent Agenda Item #6. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Administrator Statz stated that with the Gove that restaurant and bar capacity do not exceed 50% capacity. He also stated that many communities are considering reducing their On-Sale liquor license renewal fees by the same percentage for 2021. He stated that the City has three (3) On-Sale liquor licenses with each license being $2,500 for the year and if the establishment has a Sunday license, an additional $200/year. He reported that these fees are paid to the City. He explained that if an establishment had a 2 AM liquor license, fees go directly State. Administrator Statz stated that if Council chose to approve reduced fees for renewal for 2021, a savings of $1,350 to each licensee would be experienced and a total loss of $4,050 to the City. He stated that this would be loss of revenue from the General Fund. Motion by Council Member Koski, seconded by Council Member Lakso to approve a reduction for On-Sale liquor license fees by 50%, ($1,350/ea.) for the 2021 Renewal Period. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. 2. Downtown Street & Utilities Improvements - Turf Restoration Administrator Statz stated that pavement is down and that the project was moving at a good pace. He stated that the contractor is backfilling the curb and completing turf restoration. He reported that the contractor was experiencing difficulty obtaining sod for the project and that the contractor was concerned about the timeline for placement prior to freezing weather which is unsuitable for proper growth. He stated that a decision was made to approve hydro-seeding, deviating from the contract, rather than placing sod so late in the year. Administrator Statz stated that the hydro- seeding will take longer to establish, but is a heartier product for lack of moisture and maintenance. He reported that residents would receive a savings on their assessments for the associated modification. He stated that hydro-seeding would save approximately $15,000. He suggested that 50% of that should be passed on to those receiving assessments associated with the project. Administrator Statz stated that business were assessed 50% of the project and residential properties were assessed 20% of the project costs. He reported that individual property owners would receive approximately a $200 credit. He also stated that credits would vary based on the original assessment amount. Steve King, 1724 Sorel Street, asked what would stop weeds from growing in the backfilled areas and whether the hydro-seed was mixed with a weed preventative. Administrator Statz stated that if weeds grow in these areas the contractor will have to address with a weed killer. Council Member King was concerns for costs of the weed killer. Administrator Statz explained that there were way of addressing weeds and that it would be would be addressed throughout the coming spring and summer. Several Council Members felt that their projects that involved hydro-seeding as restoration went very well and they were happy with the product. Council Member Koski thanked Council Montain and Wilharber for their personal experiences and he stated that he found them to be helpful. Motion by Council Member Koski, seconded by Council Member Lakso to Approve Credits for Assessments Associated with the 2020 Downtown Street & Utility Imp. Project for One Half of the Savings for Switching from Sod to Hydro-Seeding (Approx. $15,000) with Additional Communication Provided to Property Owners Regarding Hydro-Seeding and Weed Control Inclusion of Scope of Work for the Contractor, A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. X COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Re Administrator Statz had no written report. He stated that the Downtown Street Project was getting buttoned up with blacktopping of streets today, bottoms of driveway and seeding being completed within the next week along with cleanup. He reported that Old Mill Estates, Phase II roadway would be paved by the following week with the contractor finding a contractor for curb replacements and wear course paved on Phase I so that it can be plowed without damaging curb. He stated that on the Street Project they will be paving a pavement wedge along the front of the curb so that the curb will not be damage that also which was a part project. He also reported that the wear course will be completed shortly with the Bayview Villa Project. He also stated that the mini-storage trail will be repaired tomorrow and that there has been a cement slab installed in preparation of construction of one (1) of the building on the site. He reported that the City is in receipt of a building permit for Atlas Villas. Administrator Statz stated that he has had a lot of inquiries regarding development for small single-family, multi-family, apartments, townhomes, etc. and he believes the City is receiving a large amount of interest. He also desired to report that he recently attended a conference, Land Development Summit hosted by MN Real Estate Journal and co-sponsored by Anoka County Regional Economic Development (ACRED) where a large amount of optimism was for retail work, (fast food or quick service food) and a large amount of interest in vacant property and in near future discussion needs to be had regarding the Downtown and addressing developers. He reported that Cleanup Day was on Saturday with approximately 100 vehicles. He stated that ents in attempts to limit hand-to-hand contact or contact with money. He stated that the square worked well for this event. bsentee Voting and City Hall is open and we have had 12 voters today and about a 150 total. Staff has contemplated having an Election Judge as City Hall to assist voters also. City Clerk Bender asked that the public have patience when arriving to voting early as the City Hall has there are four (4) booths available while construction is taking place, sanitation is a priority, controlling the amount of individuals entering at any given time, while ensuring the public safety during COVID-19. Administrator Statz stated that we hope that people will not be discouraged during this time. Council Member Wilharber inquired about the status of the sprinkler system installation for water run-off in LaMotte Park. Administrator Statz responded that the contractor is continuing to work on this project and expects to finish by the Fall. 2. Council Reports a. Lakso i. ii. Centennial Fire Distri Council Member Lakso stated that a meeting was held along with a fire station meeting event last evening which she attended with Council Member Koski. She appreciated the opportunity to share perspectives and observed a strong camaraderie between those in attendance, especially with the co-chiefs. She stated that the study was anticipated to be completed around the first of the year. iii. Council Member Lakso stated their meeting was cancelled until January. iv. Centennial Fire Department Department is currently hiring staff. b.Koski i.Planning & Zoning Commission the meeting had been moved to October 20, 2020. ii.Centennial Fire Distri Council Member Koski complimented Council Member Lakso for her involvement with great to be there to thank them for what they do, good to hear comments and see their interaction with both Co-Chiefs. He stated that discussions have been had regarding needed equipment that could be funded through the CARES Act Funding. c.Wilharber Council Member Wilharber stated that the Committee would be meeting the following week. Thanked Staff for assisting him the previous day. i.North Metro Telecommunications Commission Montain reported that they are working on the Franchise with Comcast will be addressed at their next meeting and hopefully will be approved shortly thereafter. He reported that they have spent their CARES Acting Funding and made their improvements ensuring employee and public safety. Council Member Montain also stated that the Commission is very busy with Fall sports and they are open to the public by appointment. He also reported that Century Link will be completed with their services in Anoka County on November 21, 2020. He reported that there are approximately 140 subscribers and they have been notified of it discontinuation of services. iii Centennial Lakes Police De Council Member Montain stated there will be a meeting of the board next month. XI.RECESS OF REGULAR CITY COUNCIL MEETING Acting Mayor Montain recessed the Regularly Scheduled Council Meeting at 7:15 p.m. to provide for a five (5) minute break prior to the starting of the Closed Executive Session. CLOSED EXECUTIVE SESSION I.CLOSED EXECUTIVE SESSSION This closed executive session is to address potential litigation related to a nuisance complaint th at 7353 - 20 Avenue. The meeting was opened at 7:20 p.m. 1.Potential Litigation Discussion II.ADJOURNMENT Acting Mayor Montain adjourned the Closed Executive Session at 7:59 p.m. Immediately following a short recess, members of the public were provided with the opportunity to rejoin. Administrator Statz contacted those individuals that requested to be notified of the re- opening of the public portion of the meeting. XII. RECONVENE REGULAR CITY COUNCIL MEETING Acting Mayor Montain reconvened the Regularly Scheduled Council Meeting at 8:03 p.m. Council Member Koski noted that Mayor Love was not in attendance due to the death of his Mother and he desired to convey his condolences to the Mayor and his family. Acting Mayor Montain stated that all Council Members XIII. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Meeting of October 14, 2020 at 8:05 p.m. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakes, Koski & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING October 28, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on October 28, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. WORK SESSION I. CALL TO ORDER Mayor D. Love called the work session to order at 5:02 p.m. PRESENT: Mayor D. Love Council Member Russ Koski Not Approved Council Member Tom Wilharber Council Member Matt Montain Council Member Michelle Lakso - arrived at 5:09 p.m. ABSENT: None STAFF: City Administrator Mark Statz Attorney Kurt Glaser City Clerk Teresa Bender d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. ITEMS OF DISCUSSION 2. COVID Mitigation Strategy Administrator Statz stated that the renovation project at City Hall is moving forward and makes sense to sketch out a plan for city offices with the surge in cases of COVID. Having a safe work place for all employees by setting up separate office spaces where employees have social distance, move the kitchen area back into the back corner and the copier up in the front office by the Reception area. If staff is not comfortable about working in the offices, they could continue to work from home and do a rotation basis to serve the public. Administrator Statz also commented what would be the most effective and safe way for the public to engage in public meetings. a. City Hall Re-Opening Council Member Koski stated that he would like to wait until January to have in person Council meeting. Council Member Wilharber agreed that waiting until January or February to have in City of Centerville Council Meeting Minutes October 28, 2020 person council meeting would be a good idea. We need to keep everyone safe. He mentioned that we do not know where people have been. b. In-person Council/Committee Meeting Mayor Love stated whether in person meetings or broadcasting meeting the technology is in place. Mayor Love commented on temperature check on employees and committee Member before each meeting. Administrator Statz stated that would be a good idea but not fail safe being that some ght direction. Council Member Koski stated that offsite meeting (via zoom) are easier to attend, especially when you are traveling. Administrator Statz agreed with Council Member Koski. He stated that zoom meeting works well to observe but are tricky to participate and ask questions. Council Member Lakso stated in this format, work the challenges of more considerations. She commented the state government is looking at opening up sometime in June or July of 2021. They are not in a rush to open being that the number of cases are unknown. She commented that maybe we should wait to see what the new council would like and make a decision at that time or if the plan needs to be modified do so then. We have received notifications from the police department about the number of sicknesses. Administrator Statz stated this was a good suggestion and it would be interesting to know how many cases are in our area. Council Member Lakso stated that the school district is going back to distance learning due to the number of cases. Council Member Koski stated the work is getting done with Zoom, but with council. Council Member Montain stated that everyone needs to be informed. The committees have liaisons and they report back council. The ad including businesses and residents. He stated that everyone on council are informed and feels the line and the newsletter. Council Member Koski stated we need to continue to strive to keep the community updated. Council Member Wilharber mentioned keep an ear open to the public as to their concerns. Sometimes they feel that things are being hid. They will always say that others are doing things differently. Mayor Love commented last year retreat was nice and would like to do so again but not at this point. He would like to have another retreat with the department heads and chairs of the each committee bi- annually and to see where things are going and collaborate and synergy. Council Member Wilharber mentioned Lino Lakes has individual pictures of their council. Mayor Love stated that head shot to click on to bring them to their email/telephone number. We want to hear from the public. It is important to us. Administrator Statz stated he would like to put together another retreat but as a zoom meeting for the new Members of council and committee Members to bring them up to speed on things that are happening in the City. 3. Civil Unrest Preparedness Administrator Statz commented on what happened in the City of Hugo in regards to the protest that happened in a residential area. He stated that issue is very broad and wanted it to be brought up for discussion only. He stated the ordinance attempts to address growing concerns during this Page 2 of 11 City of Centerville Council Meeting Minutes October 28, 2020 in a business district than a residential district. If a protest happens at a person home, we need to make sure they are safe and the residents around them are also safe. We should be prepared for such situations. Mayor Love stated the majority of council hears our neighbors in Hugo talk about how extensive and bad this was. He is glad that we are having conversations even though we do not have diverse community like others areas. We should be prepared. Council agreed with Mayor Love that they should have a plan in case this happens in Centerville. Council discussion ensued. Mayor Love adjourned work session at 6:16 and with a 14 minute recess before starting council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Michelle Lakso Council Member Tom Wilharber Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz added to check #34340 to North Metro TV to the agenda. This check is for their COVID expenses. This check was a check he had planned on added but it slipped through the cracks and would not like to delay and noted on the revised check detail list the check was in l was $17,000 to make COVID safe. Everyone else on the JPA is pitching in. Page 3 of 11 City of Centerville Council Meeting Minutes October 28, 2020 Motion by Council Member Wilharber seconded by Council Member Koski to Approve the Agenda with the additional check to North Metro TV in the amount of $2,164 as submitted. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARINGS/INPUT 1. None. VI. APPROVAL OF THE MINUTES 1. None. Administrator Statz mentioned to council the reason there are no minutes is due the over whelming id that they recently pulled in an election judge to help her with the early voting. Hopefully this will help free up some time so she can complete her other duties and also has added the person who does the minutes for Parks and Recreation to help get caught up with the minutes. Mayor Love stated he is glad to hear that we are having a robust year at the polling place. This means there will be less people at the polling place. They are both positives. VII. CONSENT AGENDA 1. City of Centerville Claims through October 23, 2020 (Check #0343008- 034339, 1590E, with voided checks #34212, 34289, 34309, 34310, 34311, 31312, 34313) 2. Centennial Lake Police Department Claims through October 22, 2020 (Check #13434-13468), (E2020038-2020041) & Payroll Check #13432-13433 & 13448-13451 3. Centennial Fire District Claims through October 13, 2020 (Check #8916- 4. le Elementary School Addition 5. October CARES Act Funding Submittal Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve Consent Agenda with the additional check #34340, as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. VIII.OLD BUSINESS Page 4 of 11 City of Centerville Council Meeting Minutes October 28, 2020 1. None IX. NEW BUSINESS 1. Resignation of Mr. Michael Giovinazzo from the EDA and Declaring a Vacancy on the Board Mayor Love stated that Mr. Michael Giovinazzo has turned in his resignation from EDA and declaring a vacancy on the board. Administrator Statz stated the Mr. Giovinazzo has served on the committee for 2 years. He owes the American Family Insurance business in town. He will stay on the board until there is a replacement. Administrator Statz explain how the EDA is set up. It is a 6 year terms for each of the non-council Members. Since we started the EDA a few years ago, those terms were staggered. Mr. Giovinazzo term was the shortest term. His term is up in August of 2021. Whoever fill this seat will be in this seat for 9 months and could be reappointed after that. If anyone is interested in thisnt, please contact him or City Hall. The EDA consist of a business owner that is physically located in town, resident, and resident/business owner. He stated that EDA will interview the candidate and choose someone then go to council for approval. Administrator Statz stated that this will be posted in the letter, on the sign, emailing out to the businesses y appreciates Mr. Giovinazzo for his service. Mayor Love stated that there is now an opening for EDA and Parks & Rec. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve the Resignation of Mr. Michael Giovinazzo from the EDA and Declaring a Vacancy on the Board, as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. 2. Administrator Statz stated as the renovation is taking place is was noted that our fire alarm system is very outdated but do not necessarily have code violation. He stated that the smoke detectors in City Hall are approximately 30 years old and need to be replaced. Co-Fire Chief Kathy Peil did a full inspection and gave recommendations. We ran this by our engineer and architect and they came up with a set of modest improvements where we would reuse some of our current equipment of these items have been moved for example the exit signs and lights. This was bided out in 2 ty Hall side and the other was the Fire Department. He felt staff would like to recommend to do all at once. Administrator Statz gave a little bit of history of the building when it was built. They had a monitoring there is a junction box that has an alarm monitoring system. As of now, if they were a fire, no one rd would know because this was not hooked up. The system would allow to have a 3 party monitoring the alarms and would notify if they went off. Council Member Koski stated that he does not understand why these change orders come up as they should be a part of the original bid and not tag on afterward. He believes fire safety is Page 5 of 11 City of Centerville Council Meeting Minutes October 28, 2020 important. How did this get over looked? He stated that $15,000 was high but also stated that he does not know a lot about fire alarm systems. He questioned does this really cost this much and we were able to use any of our old system. If we are going to have a monitoring system is there going to be a fee tied to that se paying for monitoring service in the past but never using it. Administrator Statz explain the monitoring fees is approximately $20 to $30 a month. He also stated that some of the equipment is being reused as mentioned before. He said that most of the wiring for this had been reused. As for the cost, the contractor went out and received 2 bids and they were within $5 of each other. Administrator Statz is confident that the price is where it should be. He stated this is in a fire suppression system ponents: emergency lights, auditable & visible alarm, smoke detectors/CO2 detectors and exit signage. This is for the whole building not just City Hall. Council Member Koski asked how many smoke & CO2 detector is being added. Administrator Statz stated that they are adding 4 or 5 more. One in each office. Council Member Montain stated that he is all for the project but questioned about the water monitored in there? Administrator Statz stated that was a good questions and he believes that they did cover that area and was not sure about the chemical room. He will follow up with that next time. Council Member Lakso stated with fire safety we pay now or pay later. We rather pay now. She is for the project. Council Member Wilharber is for the project. Mayor Love stated Administrais the wrong way but his very disappointed we did not have a more robust system in place previously. He stated that public safety at City Hall is very important. He also stated that it was hard to hear that we do not have this system currently. He thanked Administrator Statz for mentioning that there was a secondary bid. He stated City Hall is our responsibility but wto the fire station for this upgrade. Administrator Statz mentioned that in our GPA for the fire department there is a threshold of over $5,000 each city is responsible for their portion. Each City owns their own building. The fire service does not own the building so it becomes the City responsibility. Maintenance things he would put on the fire budget. Council Member Koski asked is there anything that needs to be reviewed that we should add to this before we continue the project. Administrator Statz stated that we are going to be getting new furniture but this was accounted for in the budget. Council Member Wilharber asked what about a security system. Administrator Statz explained we ont and that door being that they are the 2 places where there is access into the building. In the future, he would like to look at installing a camera system. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve the Replacement as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Page 6 of 11 City of Centerville Council Meeting Minutes October 28, 2020 3. Re: Outside Storage in the Industrial District (I-1) Administrator Statz stated that there have been a number of ordinances that we are looking at. One is the outdoor storage. It lacks specifics regarding outdoor storage. Outdoor storage is allowed in to how much outdoor storage or whether or not you need a principal structure. There are side references to this. It talks about setbacks to principal structure and how. It talks about outdoor storage and the screening you need. This is not as explicit as we would like it. You cannot just have outdoor storage on your property. You would need a principal structure before you are allowed that. They would like to make a couple of quick changes to the industrial code to protect the City from the giant parking lot of junk or even not junk and/or a little tiny building or no building at all. Administrator Statz stated they checked around our neighboring towns and Lino Lakes has 2.5:1 standard. For example: our commercial district has a outdoor storage which is pretty common in commercial districts. In an industrial district you would expect more outdoor storage per square foot of building and so Lino Lakes has 2.5:1standard. We felt that this was fair and it was the higher of any of the other communities. He thought Hugo had a 1:1. He stated in the packet he used Ruffridge Johnson as an example site and you can see what their outdoor storage looks like to date. We do have a definition in their CUP that defines outdoor storage and what is not. He stated that 2.5:1 is pretty restrictive but is similar to Lino Lakes and general cities. Two main things that we want to make clear: Outdoor storage is an accessory use only and making sure we have a limitation on the outdoor storage at 2.5:1 so we have some substantial investment in the property in terms of building so that it provides some taxable value. They will come back to council in the future with more details on this ordinance. Finally, they are not looking to do a second reading on this ordinance, but looking for this ordinance to pass tonight, then published to make sure we are protected. Council Member Koski stated that Planning and Zoning had a good discussion on all of these public hearings and ordinance revisions. He stated this particular ordinance we are doing the right thing in cleaning things up and being more specific. We want to be business friendly and accommodating. The reality is we have a limited number of commercial spaces in town. Council Member Montain asked how many current commercial businesses do not have a CUP that would not comply. Administrator Statz stated it would be substantial for ex probably 10:1, Sheehy Construction would be grandfathered in. If they were to sell to a manufacturing, this would go away. Council Member Montain stated that Mortenson public areas are very clean, well-kept and shielded. Administrator Statz stated the CUP will transfer as long as the use stays the same. Motion by Council Member Koski, seconded by Council Member Lakso to Approve Code Regarding: Outside Storage in the Industrial District (I-1). A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso & Wilharber Yay & Montain Nay, 4 to 1 voted in favor. Motion carried. 4. City Code Regarding: Main Street st Commercial District (B-2); Table 156-A-1 Table of Allowed Uses (1 Reading) Page 7 of 11 City of Centerville Council Meeting Minutes October 28, 2020 Administrator Statz stated that the Planning & Zoning Commission recommended that a change be made regarding the Main Street Business District Nursing Homes and Special Care Facilities. He stated that what the Commission desired to do remove these uses from the table. He stated that some areas of the Commercial District set back from Main Street that could allow for the previously stated uses. Administrator Statz stated that the reason for this modification was that prime real estate exists along Main Street which should be more retail intensive. Administrator Statz stated that commercial land is becoming more sought after and there are very few parcels for those types of businesses. He stated that Centerville is very retail poor compared to other cities and the Code amendment will ensure this type of development. Council Member Koski agreed with Administrator Statz regarding the limited amount commercial properties available. He stated that the types of uses would fit better not along Main Street. He Mayor Love stated that he does not desire to discourage building but would prefer to have a strategic plan for particular types of businesses going forward. He stated that rules and regulations need to be in place. He also asked if Council needed to take action this evening on the proposed amendment. Attorney Glaser stated that Council did not, but that the law is not stringent or are there penalties if you decide to take action this evening. He stated that action upon a second meeting would be advisable. Council Member Koski stated that no individuals were at the public hearing to provide input even though there was an opportunity to residents to provide input. Council Member Montain stated that best practice would be to have a second reading. Council Members Lakso and Council Member Wilharber concurred. Steve King, 1724 Sorel Street, stated that for profit and non-profit businesses could change this mid-stream. Mr. King asked if zoning could be changed as a matter of fact and how are taxes affected. State that the City should take into account reasoning when rezoning property and district along with their locations. Attorney Glaser stated that many cities have difficulty with locations for associated business, tax concerns, etc. when determining their zoning districts. He stated that if the Planning & Zoning Commission and Council make good decisions with plenty of research, they are fairly safe in their determinations for zoning districts. Council Member Koski stated that he had concerns foa facility along a major roadway through town, especially if the residents were roaming, developmentally disabled, etc. st 5. City Code Regarding Farm Animals (1 Reading) Administrator Statz stated ws for four (4) hens and includes requirements associated for coops, runs and if chickens do not exist for six (6) months, the coup must be removed in the Fall. Administrator Statz stated that some residents and experienced chicken owners have asked for the Commission to consider allowing six (6) hens, the ability for the chickens to be in an area that is fenced and supervised and that there are no regulations regarding dismantling the coop/run within six (6) months of discontinuation of housing chickens. He stated that the Commission unanimously recommended the modifications. Page 8 of 11 City of Centerville Council Meeting Minutes October 28, 2020 Discussion ensued regarding the size of the area for fencing (not to exceed 500 square feet), what determined the size, direct supervision of an adult, fenced are contiguous to coup, setbacks, potential for setting up for failure of chicken owners, complaint based issues and the expertise of the Planning & Zoning Commission. 6. Code Re: Public Nuisances Affecting Health (1st Reading) Administrator Statz stated that the existing code does not technically address mowing of the grass in your yard and addresses the length of weeds not grass. He stated that it is very difficult to enforce the code if it is not clear. He stated that existing code had been utilized for undeveloped lots (Pheasant Marsh) control weeds and mowing of the boulevard. He reported that the Planning was added to the existing code it would be sufficient. Council Member Koski stated that there was discussion at the Commission level regarding prairie/decorative/ornamental grass and natural yards as there is one (1) in town on Old Mill Road with others having areas of these types of grass. Discussion ensued that the code is not for individuals that have gone out of town for a short period of time but more for foreclosure situations, or unkept yard, vacant lots, etc. Discussion also included the City mowing its property to a length short enough to require less cuttings decreasing costs associated with mowing services and assisting with its budget. Mr. Steve King, 1724 Sorel Street, commented that natural prairie grass or prairie restoration should be clarified so that there is no misunderstanding as to what is allowed or not. Administrator Statz stated that there was discussion at the Planning & Zoning Commission regarding the exclusion of rain gardens and pollinator friendly areas and that he would have to revisit that. Mayor Love stated that this is the beauty of first and second reads as it allows for after thoughts or modifications. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz emailed the report separately and provided an opportunity for questions. He stated that voting is in full swing with direct balloting taking place. He reported that the City of Centerville is second in the response for the Census and thanked all that participated (approx. 90%). Council Reports a. i. No report was given. ii. Centennial Fire Distri No report was given. iii. No report was given. Page 9 of 11 City of Centerville Council Meeting Minutes October 28, 2020 b. i. Economic Development Authority explained that he was absent from the meeting due to a planned th celebration of his 80 birthday. He desired to thank the Centennial Fire District for their drive-by and birthday wishes along with others that participated. st Council Member Koski stated that if was National 1 Responders Day st and gave praise to 1 Responders and thanked them for their service stating that it was incredible work. Council Member Koski desired to acknowledge the residents of Centerville for being second in the State for completion of the Census information. ź͵Council Member Koski report that they held public hearings at the meeting and discussed most of the items on the agenda this evening. He stated that the next meeting of the Commission was be held on November 10 due to the General Elections. ii. Centennial Fire District Steering Committee c. Montain i. No report was given. ii. North Metro Telecommunications Commission Montain reported NMTV was business producing meet the candidates for the 2020 election, stated that Mr. Dick Swanson was retiring from the Commission as he was a long standing representative (23 years) on the Board and also a Council Member from the City of Blaine. He stated that it was felt that a Franchise agreement would be forthcoming in November or December for consideration. d. Love i. Police Governing Board at the Board would be th meeting on the 9 of November. ii. Economic Development Authority discussed their first grant payout and the application for future grants. He stated that they discussed the possible implementation of a business coaching program. iii. Other Mayoral Reports Parks & Recreation Committee had vacancies and that the City was looking to fill them. Mayor Love reported that he had the privilege to represent the City of Centerville in two (2) webinars which addressed the aftermath of the Orlando Castillo shooting and pandemic response. He stated that he had recently visited with local military troops and was honored to be there, stated that the City (Mayor & Administrator) had the opportunity to host a League of MN Cities meeting at City Hall. He explained that it was Page 10 of 11 City of Centerville Council Meeting Minutes October 28, 2020 entertaining, productive and thanked those that attended and hosting abilities. Mayor Love stated that Council Member Lakso was currently in Oregon assisting with wild fires. He desired to wish Council Member Wilharber th a Happy 80 Birthday. He reported that the City of Centerville was second in the State for census response and that he was extremely proud of the citizens. He thanked local businesses for their response to available grants associated with the CARES Act and that he was pleased He also desired to thank those that offered cards and prayers associated with the recent passing of his mother. City Administrator Statz stated that he would be remise if he did not recognize that Council Member Montain was promoted to Battalion Chief/Station Chief for Station 3 for Centennial Fire. He also stated that interviews would be held for Captain the following week. He also stated that there is a push for leadership positions filled and the Co-Chiefs (Mr. Jerry Streich & Ms. Kathy Peil) are working hard to complete that task and making the department stronger. Administrator Statz congratulated Council Member/Battalion Chief/Station Chief Montain). XIV. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Montain to Adjourn the October 28, 2020 City Council Meeting at 8:08 p.m. A roll-call vote was taken. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 11 of 11 02/19/21 9:59 AM CITY OF CENTERVILLE Page 1 Check Detail - February 24, 2021 Check DateCheck #Vender NameCommentsAmount 12/22/2021001655EIRS/EFTPSFED W/H - PAY PERIOD 4$2,584.21 12/22/2021001655EIRS/EFTPSFICA/MED W/H - PAY PERIOD 4$3,973.26 Check Nbr 001655 IRS/EFTPS$6,557.47 12/22/2021001656EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 4$1,282.31 Check Nbr 001656 OPTUM BANK - H.S.A.$1,282.31 12/22/2021001657EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 4$848.35 Check Nbr 001657 MINNESOTA DEPT OF REVENUE$848.35 12/22/2021001658EPERAPERA W/H - PAY PERIOD 4$3,580.74 Check Nbr 001658 PERA$3,580.74 12/12/2021001659EMINNESOTA DEPT OF REVENUETO RECORD SALES TAX FOR WATER METERS FOR JANUARY 2$51.00 12/12/2021001659EMINNESOTA DEPT OF REVENUETO RECORD SALES TAX ON COMM. WATER SALES FOR JANUA$128.00 12/12/2021001659EMINNESOTA DEPT OF REVENUETO RECORD SOLID WASTE TAX FOR JANUARY 2021$1,730.00 Check Nbr 001659 MINNESOTA DEPT OF REVENUE$1,909.00 12/18/2021001660EPSNTO RECORD PSN CHARGES - MISC. SERV THRU 1-31-21$16.11 12/18/2021001660EPSNTO RECORD PSN CHARGES - PERMITS & FEES - SERV THRU 1-$160.33 12/18/2021001660EPSNTO RECORD PSN CHARGES - UTILITIES - SERV THRU 1-31-21$296.66 12/18/2021001660EPSNTO RECORD PSN CHARGES - UTILITIES - SERV THRU 1-31-21$296.66 Check Nbr 001660 PSN$769.76 12/18/2021001661ETASCTO RECORD F.S.A PAYMENT FOR PAY PERIOD 4$114.58 Check Nbr 001661 TASC$114.58 12/24/2021033558 AASLHM. STATZ MEMBERSHIP DUES$98.00 Check Nbr 033558 AASLH$98.00 12/24/2021033559 AFLACAFLAC - JANUARY INVOICE$282.68 Check Nbr 033559 AFLAC$282.68 12/24/2021033560 BARTELS, MARCIAREIMBURSE SOCIAL SEC & MEDICARE TAXES FOR ELECTIONS$0.79 Check Nbr 033560 BARTELS, MARCIA$0.79 12/24/2021033561 BISPING, DIANEREFUND OVER PYMT ON FINAL UT BILL - 1822 DUPRE RD$35.34 Check Nbr 033561 BISPING, DIANE$35.34 12/24/2021033562 CANON FINANCIAL SERVICES INC.P.W. COPIER MAINT AGREE - SERV THRU 2-28-21$33.13 Check Nbr 033562 CANON FINANCIAL SERVICES INC.$33.13 12/24/2021033563 CENTENNIAL LAKES POLICE DEPTMARCH 2021 POLICE SERVICES$70,832.83 Check Nbr 033563 CENTENNIAL LAKES POLICE DEPT$70,832.83 12/24/2021033564 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 1-28-21$163.19 12/24/2021033564 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 1-28-21$798.91 12/24/2021033564 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 1-28-21$28.49 12/24/2021033564 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 1-28-21$763.05 Check Nbr 033564 CENTERPOINT ENERGY$1,753.64 12/24/2021033565 CONNEXUS ENERGY2085 W CEDAR ST - SERVT THRU 1-26-21$253.47 Check Nbr 033565 CONNEXUS ENERGY$253.47 12/24/2021033566 ESSEX, NORMAREIMBURSE SOCIAL SEC & MEDICARE TAXES FOR ELECTIONS$0.79 Check Nbr 033566 ESSEX, NORMA$0.79 12/24/2021033567 GREAT LAKES MANAGEMENT REFUND ON OVERPYMT ON UTILITY BILLS FOR 7026 CENTER$10,033.32 Check Nbr 033567 GREAT LAKES MANAGEMENT $10,033.32 12/24/2021033568 HACKMAN, JANISRREIMBURSE SOCIAL SEC & MEDICARE TAXES FOR ELECTION$0.79 Check Nbr 033568 HACKMAN, JANIS$0.79 12/24/2021033569 IMAGE PRINTING & GRAPHICSCENTERVILLE 2040 COMP PLAN ADOPTION - BOOKS$684.70 Check Nbr 033569 IMAGE PRINTING & GRAPHICS$684.70 12/24/2021033570 INDIGO SIGNSNAME & TITLE PLATE - EDA$26.55 12/24/2021033570 INDIGO SIGNSNAME & TITLE PLATE - P & R$92.90 12/24/2021033570 INDIGO SIGNSNAME & TITLE PLATE - P & Z$26.55 02/19/21 9:59 AM CITY OF CENTERVILLE Page 2 Check Detail - February 24, 2021 Check DateCheck #Vender NameCommentsAmount Check Nbr 033570 INDIGO SIGNS$146.00 12/24/2021033571 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$255.07 Check Nbr 033571 INNOVATIVE OFFICE SOLUTIONS LL$255.07 12/24/2021033572 INTERNATIONAL UNION OF OPERATIUNION DUES - FEB. 2021$105.00 Check Nbr 033572 INTERNATIONAL UNION OF OPERATI$105.00 12/24/2021033573 JEROSA INVESTMENT PROPERTIES,2026 WILLOW CIR - REFUND OVER PD FINAL UT BILL$80.87 Check Nbr 033573 JEROSA INVESTMENT PROPERTIES,$80.87 12/24/2021033574 KARL CHEVROLET INC2021 CHEV TRUCK SILVERADO 1500 - CAR DEAL#290434$25,987.48 12/24/2021033574 KARL CHEVROLET INC2021 CHEV. TRUCK SILVERADO 2500 - CAR DEAL#290438$30,625.18 12/24/2021033574 KARL CHEVROLET INC2021 CHEV. TRUCK SILVERADO 2500 - CAR DEAL#290437$30,361.18 Check Nbr 033574 KARL CHEVROLET INC$86,973.84 12/24/2021033575 KERBY SKURAT - HBRE20-024 - 7211 LAVALLE DR - ESCROW RELEASE$5,000.00 Check Nbr 033575 KERBY SKURAT - HBRE$5,000.00 12/24/2021033576 LANDUCCI, JUDYREIMBURSE SOCIAL SEC & MEDICARE TAXES FOR ELECTIONS$0.79 Check Nbr 033576 LANDUCCI, JUDY$0.79 12/24/2021033577 LINCOLN NATIONAL LIFE INSURANCLONG TERM DIS. INS - SERV THRU 3-31-31$304.64 Check Nbr 033577 LINCOLN NATIONAL LIFE INSURANC$304.64 12/24/2021033578 MARCO, INC.STANDARD PAYMENT - CITY HALL$202.42 Check Nbr 033578 MARCO, INC.$202.42 12/24/2021033579 MET. COUNCIL ENV. SERV. (SDS)WASTEWATER SERVICE THROUGH MARCH 2021$18,897.22 Check Nbr 033579 MET. COUNCIL ENV. SERV. (SDS)$18,897.22 12/24/2021033580 MINN. DEPT. OF HEALTH1ST QTR WATER TEST FEES - SERV THRU 3-31-21$3,129.00 Check Nbr 033580 MINN. DEPT. OF HEALTH$3,129.00 12/24/2021033581 MN PEIPHEALTH INS. - THROUGH 3-31-21$2,956.52 Check Nbr 033581 MN PEIP$2,956.52 12/24/2021033582 RIVARD ELECTRIC INCREPLACE BAD GFCI RECEPTACLES FOR WATER SYSTEM @ CIT$140.00 Check Nbr 033582 RIVARD ELECTRIC INC$140.00 12/24/2021033583 SENSUS METERING SYSTEMSANNUAL SOFTWARE SUPPORT - SERV THRU 2-5-21$1,949.94 Check Nbr 033583 SENSUS METERING SYSTEMS$1,949.94 12/24/2021033584 VERIZONCELL PHONE - SERV THRU 2-9-21$52.13 12/24/2021033584 VERIZONCELL PHONE - SERV THRU 2-9-21$52.13 12/24/2021033584 VERIZONCELL PHONE - SERV THRU 2-9-21$52.13 12/24/2021033584 VERIZONCELL PHONE - SERV THRU 2-9-21$52.13 Check Nbr 033584 VERIZON$208.52 12/24/2021033585 WEATHERHEAD, JIMREIMBURSE SOCIAL SEC & MEDICARE TAXES FOR ELECTIONS$0.79 Check Nbr 033585 WEATHERHEAD, JIM$0.79 12/24/2021033586 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 2-3-21$467.38 12/24/2021033586 XCEL ENERGY1880 MAIN ST - SERV THRU 2-6-21$1,026.38 12/24/2021033586 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 2-6-2$523.49 12/24/2021033586 XCEL ENERGY7282 MAIN ST - SERV THRU 2-3-21$49.46 12/24/2021033586 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 2-3-21$184.30 12/24/2021033586 XCEL ENERGY1889 CENTER ST - SEWER LIFT - SERV THRU 2-7-21$32.44 12/24/2021033586 XCEL ENERGY7300 MILL RD - SERV THRU 2-3-21$153.12 12/24/2021033586 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 2-3-21$148.66 12/24/2021033586 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU 2-3-21$162.80 12/24/2021033586 XCEL ENERGYSTREET LIGHTS - SERV THRU 2-3-21$2,048.53 12/24/2021033586 XCEL ENERGY1745 MAIN ST - SERV THRU 2-3-21$19.32 12/24/2021033586 XCEL ENERGY1682 MAIN ST - SERV THRU 2-3-21$134.18 Check Nbr 033586 XCEL ENERGY$4,950.06 12/24/2021033588 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 4$1,083.33 Check Nbr 033588 NATIONWIDE RETIREMENT SOLUTION$1,083.33 02/19/21 9:59 AM CITY OF CENTERVILLE Page 3 Check Detail - February 24, 2021 Check DateCheck #Vender NameCommentsAmount $225,455.70 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 2/12/2021 - 2/18/2021Feb 18, 2021 01:58PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1366302/18/2021AMAZON102.74 1366402/18/2021ATMOSPHERE COMMERICAL INTERIORS6,013.89 1366502/18/2021AXON ENTERPRISE, INC1,485.00 1366602/18/2021CENTENNIAL UTILITIES851.94 1366702/18/2021CONNEXUS ENERGY2,134.20 1366802/18/2021HOLIDAY STATIONSTORES, LLC2,778.99 1366902/18/2021KENNEDY & GRAVEN, CHARTERED70.75 1367002/18/2021MMKR INC1,500.00 1367102/18/2021MY HOLDINGS INC168.00 1367202/18/2021OFFICE OF MN IT SERVICES40.60 1367302/18/2021OPTUM18.75 1367402/18/2021POPP COMUNICATIONS68.90 1367502/18/2021POMPS TIRE2,189.52 1367602/18/2021QUILL LLC187.80 1367702/18/2021REMILLARD INSURANCE AGENCY1,800.00 1367802/18/2021SHI INTERNATIONAL CORP2.49 202100702/18/2021DEARBORN NATIONAL3,149.83 202100802/18/2021HEALTH PARTNERS10,927.02 Grand Totals: 33,490.42 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 2/10/2021 - 2/23/2021Feb 19, 2021 01:14PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 901202/23/2021ASPEN MILLS, INC44.85 901302/23/2021CAMPION, BARROW & ASSOCIATES1,320.00 901402/23/2021CAPSTONE3,050.60 901502/23/2021CONNEXUS ENERGY566.34 901602/23/2021RYAN HARRIS150.00 901702/23/2021THE LINCOLN NATL LIFE INS CO335.04 901802/23/2021MACQUEEN EMERGENCY12.71 901902/23/2021CITY OF ROSEVILLE1,436.15 202100302/23/2021TASC841.24 202100402/23/2021US BANK3,876.75 Grand Totals: 11,633.68 M = Manual Check, V = Void Check COUNTY OF ANOKA CITY OF CENTERVILLE Res. #21-______ A RESOLUTION TO NOT WAIVE LIABILITY INSURANCE LIMITS FOR LMCIT INSURANCE COVERAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, the City of Centerville contracts with the League of Minnesota Cities Insurance Trust for property, casualty, and liability insurance coverage; and WHEREAS, Minnesota Statutes set the standard liability limits at$500,000 per claimant and $1,500,000 per incident; and WHEREAS, the City desires to minimize its exposure to loss; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville that: 1. The City Council elects to not waive liability limits for the 2021 insurance renewal. 2. The City Administrator is authorized and directed to sign and return the waiver form indicating this election along with the renewal information provided to the LMCIT underwriters. Passed and Adopted by the City of Centerville this 24th day of February, 2021. ______________________________ Mayor, D. Love ATTEST: _______________________________ City Clerk, Teresa Bender CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 24, 2021 Parks & Rec VII.5 TITLE OF ISSUE: McBride Park - Renewal of Playground Equipment BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff inspected the play structure at McBride Park and have the following recommendations. Overall the structure is solid but is in need of a renewal and replacement of deteriorated play stations. The following are items for consideration: 1. Touch-up paint areas on the structure where it has chipped. 2. Remove the climber portion and re-install to level this area which has heaved due to frost. 3. Replace the following components which have cracks or are faded. The smaller slide, the upper portion of the large slide, the Tic-tac-toe play station, the steering wheel at this play station. The Parks & Rec Committee reviewed this information at their February meeting and unanimously recommended approval of the work at a cost not to exceed $7,000 (to include additional misc. hardware/paint). COST AND SOURCE(S) OF FUNDING: $7,000 - Capital Equipment Replacement Fund REQUESTED COUNCIL ACTION: Motion to recommend approval for renewal work to McBride playground structure as detailed in this report. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Park Equipment Replacement Schedule Other (specify) ____________ _____ _____ _____ _____ Quote, Pictures _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 24, 2021 Administration VII.6 TITLE OF ISSUE: City Hall Fire System Monitoring Contract BACKGROUND AND SUPPLEMENTAL INFORMATION: With the renovation project, the City Council approved a change order to update the building's fire protection system. Part of that system is equipment that can be remotely monitored. Attached is a contract for this service. The contract is month to month with no long term commitments or penalties for cancellation. The firm offering this service is the one who did the installation. We will be reviewing this system with our insurance provider to explore potential savings. COST AND SOURCE(S) OF FUNDING: $44.95/month - General Fund REQUESTED COUNCIL ACTION: Motion to approve contract with Safeguard Security for monitoring services related to City Hall's fire protection system. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 24, 2021 Finance VIII.1 TITLE OF ISSUE: 2021A General Obligation Refunding Bond Sale BACKGROUND AND SUPPLEMENTAL INFORMATION: City Council authorized the sale of refunding bonds to refinance the 2022-2029 maturities of our 2013A Bonds on February 10. That sale is happening on the morning of February 24. Northland expects multiple bidders on the issue. The sale will consist of competitive sealed bids. Northland staff will evaluate the bids and present them to the City Council at the meeting on the evening of the 24th along with a recommendation for the award. The attached resolution sets out the details of the award with the winning bidder and specific terms to be filled in after bids are opened. COST AND SOURCE(S) OF FUNDING: Bond issuance costs previously approved. Interest savings are to be determined through the bid results. REQUESTED COUNCIL ACTION: Adopt the resolution awarding the sale on February 24 and authorize the Mayor, City Administrator, City Clerk, and Finance Director to sign all necessary documents to effect the sale. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Sale details to be provided on Wednesday. Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 21-____ RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,335,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2021A WHEREAS, the City Council of the City of Centerville, Minnesota, (the that it is necessary and expedient to issue its $1,335,000 General Obligation Improvement Refunding Bonds, 2029 maturities of the City Improvement Bonds, Series 2013A; and WHEREAS, the City has retained Northland Securities, Inc., in Minneapolis, Minn its independent municipal advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Northland to solicit bids for the competitive negotiated sale of the Bonds. 2. Meeting; Bid Opening. This City Council shall meet at the time and place specified in the Notice of Sale attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds. The Administrator, or designee, shall open bids at the time and place specified in such Notice of Sale. 3. Notice of Sale. The terms and conditions of the Bonds and the negotiation thereof are fully set Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Administrator and other officers or employees of the City are hereby authorized to cooperate with Northland and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Passed and Adopted by the City of Centerville this 10th day of February, 2021. ________________________________________ Mayor, D. Love _________________________________ City Clerk, Teresa Bender CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item Department: , 2021 Administration/Legal TITLE OF ISSUE: Targeted Picketing Ordinance BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 24, 2021 Finance TITLE OF ISSUE: Utility Billing Refund - 7026 Centerville Road - Great Lakes Mgmt. (Chauncey Barett - Anoka County HRA) BACKGROUND AND SUPPLEMENTAL INFORMATION: At the end of December, staff encountered an error on the above stated account. This account is unique because it is a multi-family residence with one (1) water meter requiring a unique rate code in our utility billing system. In late 2017 (Nov./Dec.) the billing was modified to reflect our new rate tier(s) from a single-family residence multiplied by the number of apartments (16). During this entry, a decimal placement error was made. Upon researching the account, the error has been carried forward to date and a credit should be issued in the amount of $10,033.32 for overcharges. The error has been corrected to ensure accurate billing going forward. Staff has reviewed other accounts and found their billing structure to be accurate. COST AND SOURCE(S) OF FUNDING: Water Fund - 601 ($10,033.32) REQUESTED COUNCIL ACTION: Motion to Issue Payment in the Amount of $10,033.32 to Great Lakes Management (Chauncey Barett-Anoka County HRA) for overcharges on Account #01-00004396-00-1. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________