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HomeMy WebLinkAbout2020-10-14 CC & Closed Exec. Session - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION October 14, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting & Closed Executive Session on October 14, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312- 626-6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Acting Mayor Montain called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Acting Mayor Matt Montain Council Member Russ Koski Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: Mayor D. Love STAFF: City Administrator Mark Statz City Attorney Kurt Glaser *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Acting Mayor Montain provided an opportunity for others to add or delete any items. Administrator Statz stated there was a list of claims which were emailed to council members and they would be read during the consent agenda. Motion by Council Member Wilharber, seconded by Council Member Koksi to Approve the Agenda as Amended. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. III. APPOINTMENTS/PRESENTATIONS 1. None. IV. PUBLIC HEARINGS 1. None. V. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA Acting Mayor Montain added (Check #1585E-1589E), (Check #34212-34307) & (Voided Check #34212-34289) 1. Centerville Claims through October 14, 2020 (Emailed Prior to Meeting) 2. Centennial Lakes Police Department Claims through October 2,2020 (Check #13409-13431) & (E2020035-2020037) 3. Centennial Fire District Claims through September 22, 2020 (Check #8902-8910), (E2020025) & (Payroll Checks #8896-8900) 4. 1724 Heritage Street – Revises Special Assessment Agreement Waiver of Hearing & Appeal (Desired to Keep Well) 5. 1747 Meadow Lane – Encroachment Agreement, (Fence) 6. 1707 Dupre Road – Encroachment Agreement (Revised) 7. 1862 Partridge Place – Encroachment Agreement, (Fence & Deck) 8. EDA Transfer Request – Remaining 2020 Budgeted Allocation 9. Pay Request #1 – LaMotte Irrigation System 10. Pay Request #6 – Downtown Street and Utility Improvements 11. Southern Rail Request for 2 A.M. License/Permit 12. Kelly's Korner Request for 2 A.M. License/Permit Acting Mayor Montain provided an opportunity for others to add or remove any items to or from the consent agenda. Council Member Lakso requested that Item #6 be pulled for discussion. Motion by Council Member Lakso, seconded by Council Member Koski to approve Item #1- 5 & 7-12 as Presented. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. Council Member Lakso noted that Item #6 noted that Anoka County was crossed out and Washington County was replaced for the notary section of the agreement. Attorney Glaser stated that the notary is a registered notary in Washington County and the document was changed to reflect that and it was appropriate. Motion by Council Member Lakso, seconded by Council Member Koski to Approve Consent Agenda Item #6. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. On-Sale Liquor License Fees – Renewal 2021 Administrator Statz stated that with the Governor’s Orders for COVID-19 Guidelines mandate that restaurant and bar capacity do not exceed 50% capacity. He also stated that many communities are considering reducing their On-Sale liquor license renewal fees by the same percentage for 2021. He stated that the City has three (3) On-Sale liquor licenses with each license being $2,500 for the year and if the establishment has a Sunday license, an additional $200/year. He reported that these fees are paid to the City. He explained that if an establishment had a 2 AM liquor license, fees go directly State. Administrator Statz stated that if Council chose to approve reduced fees for renewal for 2021, a savings of $1,350 to each licensee would be experienced and a total loss of $4,050 to the City. He stated that this would be loss of revenue from the General Fund. Motion by Council Member Koski, seconded by Council Member Lakso to approve a reduction for On-Sale liquor license fees by 50%, ($1,350/ea.) for the 2021 Renewal Period. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. 2. Downtown Street & Utilities Improvements - Turf Restoration Administrator Statz stated that pavement is down and that the project was moving at a good pace. He stated that the contractor is backfilling the curb and completing turf restoration. He reported that the contractor was experiencing difficulty obtaining sod for the project and that the contractor was concerned about the timeline for placement prior to freezing weather which is unsuitable for proper growth. He stated that a decision was made to approve hydro-seeding, deviating from the contract, rather than placing sod so late in the year. Administrator Statz stated that the hydro- seeding will take longer to establish, but is a heartier product for lack of moisture and maintenance. He reported that residents would receive a savings on their assessments for the associated modification. He stated that hydro-seeding would save approximately $15,000. He suggested that 50% of that should be passed on to those receiving assessments associated with the project. Administrator Statz stated that business were assessed 50% of the project and residential properties were assessed 20% of the project costs. He reported that individual property owners would receive approximately a $200 credit. He also stated that credits would vary based on the original assessment amount. Steve King, 1724 Sorel Street, asked what would stop weeds from growing in the backfilled areas and whether the hydro-seed was mixed with a weed preventative. Administrator Statz stated that if weeds grow in these areas the contractor will have to address with a weed killer. Council Member King was concerns for costs of the weed killer. Administrator Statz explained that there were way of addressing weeds and that it would be a part of the contractor’s warranty and that if would be addressed throughout the coming spring and summer. Several Council Members felt that their projects that involved hydro-seeding as restoration went very well and they were happy with the product. Council Member Koski thanked Council Montain and Wilharber for their personal experiences and he stated that he found them to be helpful. Motion by Council Member Koski, seconded by Council Member Lakso to Approve Credits for Assessments Associated with the 2020 Downtown Street & Utility Imp. Project for One Half of the Savings for Switching from Sod to Hydro-Seeding (Approx. $15,000) with Additional Communication Provided to Property Owners Regarding Hydro-Seeding and Weed Control Inclusion of Scope of Work for the Contractor, A roll-call vote was taken. Acting Mayor Montain, Council Members Lakso, Koski & Wilharber voted in favor. Motion carried. X COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – no written update Administrator Statz had no written report. He stated that the Downtown Street Project was getting buttoned up with blacktopping of streets today, bottoms of driveway and seeding being completed within the next week along with cleanup. He reported that Old Mill Estates, Phase II roadway would be paved by the following week with the contractor finding a contractor for curb replacements and wear course paved on Phase I so that it can be plowed without damaging curb. He stated that on the Street Project they will be paving a pavement wedge along the front of the curb so that the curb will not be damage that also which was a part project. He also reported that the wear course will be completed shortly with the Bayview Villa Project. He also stated that the mini-storage trail will be repaired tomorrow and that there has been a cement slab installed in preparation of construction of one (1) of the building on the site. He reported that the City is in receipt of a building permit for Atlas Villas. Administrator Statz stated that he has had a lot of inquiries regarding development for small single-family, multi-family, apartments, townhomes, etc. and he believes the City is receiving a large amount of interest. He also desired to report that he recently attended a conference, Land Development Summit hosted by MN Real Estate Journal and co-sponsored by Anoka County Regional Economic Development (ACRED) where a large amount of optimism was for retail work, (fast food or quick service food) and a large amount of interest in vacant property and in near future discussion needs to be had regarding the Downtown and addressing developers. He reported that Cleanup Day was on Saturday with approximately 100 vehicles. He stated that the City purchased a “square” for processing payments in attempts to limit hand-to-hand contact or contact with money. He stated that the square worked well for this event. Administrator Statz stated that “Early Voting”/Absentee Voting and City Hall is open and we have had 12 voters today and about a 150 total. Staff has contemplated having an Election Judge as City Hall to assist voters also. City Clerk Bender asked that the public have patience when arriving to voting early as the City Hall has there are four (4) booths available while construction is taking place, sanitation is a priority, controlling the amount of individuals entering at any given time, while ensuring the public safety during COVID-19. Administrator Statz stated that we hope that people will not be discouraged during this time. Council Member Wilharber inquired about the status of the sprinkler system installation for water run-off in LaMotte Park. Administrator Statz responded that the contractor is continuing to work on this project and expects to finish by the Fall. 2. Council Reports a. Lakso i. Parks and Recreation Committee – No Report ii. Centennial Fire District Steering Committee – Council Member Lakso stated that a meeting was held along with a fire station meeting event last evening which she attended with Council Member Koski. She appreciated the opportunity to share perspectives and observed a strong camaraderie between those in attendance, especially with the co-chiefs. She stated that the study was anticipated to be completed around the first of the year. iii. Anoka County Fire Protection Council – Council Member Lakso stated their meeting was cancelled until January. iv. Centennial Fire Department – Council Member Lakso stated that the Department is currently hiring staff. b. Koski i. Planning & Zoning Commission – Council Member Koski stated that the meeting had been moved to October 20, 2020. ii. Centennial Fire District Steering Committee – Council Member Koski complimented Council Member Lakso for her involvement with the Steering Committee and for her attendance at last evening’s meeting at Station 3 for firefighters – it was great to be there to thank them for what they do, good to hear comments and see their interaction with both Co-Chiefs. He stated that discussions have been had regarding needed equipment that could be funded through the CARES Act Funding. c. Wilharber i. Economic Development Authority – Council Member Wilharber stated that the Committee would be meeting the following week. d. Montain – Thanked Staff for assisting him the previous day. i. North Metro Telecommunications Commission – Council Member Montain reported that they are working on the Franchise with Comcast will be addressed at their next meeting and hopefully will be approved shortly thereafter. He reported that they have spent their CARES Acting Funding and made their improvements ensuring employee and public safety. Council Member Montain also stated that the Commission is very busy with Fall sports and they are open to the public by appointment. He also reported that Century Link will be completed with their services in Anoka County on November 21, 2020. He reported that there are approximately 140 subscribers and they have been notified of it discontinuation of services. iii Centennial Lakes Police Department Governing Board – Council Member Montain stated there will be a meeting of the board next month. XI. RECESS OF REGULAR CITY COUNCIL MEETING Acting Mayor Montain recessed the Regularly Scheduled Council Meeting at 7:15 p.m. to provide for a five (5) minute break prior to the starting of the Closed Executive Session. CLOSED EXECUTIVE SESSION I. CLOSED EXECUTIVE SESSSION This closed executive session is to address potential litigation related to a nuisance complaint th at 7353 - 20 Avenue. The meeting was opened at 7:20 p.m. 1. Potential Litigation Discussion II. ADJOURNMENT Acting Mayor Montain adjourned the Closed Executive Session at 7:59 p.m. Immediately following a short recess, members of the public were provided with the opportunity to rejoin. Administrator Statz contacted those individuals that requested to be notified of the re- opening of the public portion of the meeting. COUNCIL MEETING (Cont’d) XII. RECONVENE REGULAR CITY COUNCIL MEETING Acting Mayor Montain reconvened the Regularly Scheduled Council Meeting at 8:03 p.m. Council Member Koski noted that Mayor Love was not in attendance due to the death of his Mother and he desired to convey his condolences to the Mayor and his family. Acting Mayor Montain stated that all Council Members echoed Council Member Koski’s sentiments. XIII. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Meeting of October 14, 2020 at 8:05 p.m. A roll-call vote was taken. Acting Mayor Montain, Council Members Lakes, Koski & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender