The URL can be used to link to this page

Home My WebLink About2021-01-06 P & R Minutes - Approved Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on January 6, 2021 via Zoom Meeting (ID: 173 583 122) Present: Committee Chairman Kevin Waeghe Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Mark Statz, City Administrator/Engineer Michelle Lakso, City Council Liaison Absent: Committee Member Emem Akpan ___________________________________________________________________________________ I. CALL TO ORDER Committee Chair, Kevin Waeghe, called the January 6, 2021 Meeting of the Parks & Recreation Committee to order at 6:34 p.m., via Zoom. II. APPROVAL OF AGENDA Motion made by Committee Member Waeghe, seconded by Committee Member Peterson, to approve the Agenda with the addition of the following items: V.3. Rain Barrels and VI.2. Music in the Park. All in favor. Motion carried. III. APPEARANCES 1. Ms. Angela Conley – see V. 1. Main Street Market 2. Mr. Pat Branch – see VI. 1. Fete des Lacs 3. 2021 Committee Appointments Each member present affirmed, via a voice vote, their interest in remaining as a committee member for 2021. Motion made by Committee Member Seeley, seconded by Committee Member Freiermuth to elect Mr. Kevin Waeghe as Chair and Ms. Heidi Errickson-Grahek as Vice-Chair for a term of 1 year. All in favor. Motion carried. IV. PUBLIC HEARINGS – None V. COMMITTEE BUSINESS - UNFINISHED Page 1 of 4 City of Centerville Parks & Recreation Committee Meeting Minutes January 6, 2021 1. Main Street Market – Ms. Angela Conley The following points were discussed: • This event will start the week before Fete des Lacs and continue for 6 weeks – July 8 through August 12, 2021; • Contact 7 prospective vendors that were interested in 2020; • Need to explore finding “Farmers Market” type vendors which would fulfil providing the nutritious foods as part of this event; possibly pay a few farmers to provide produce, if needed; • Encourage vendors to accept EBT cards; • Determine job descriptions for volunteers; • Determine if Covid safety procedures will still be necessary at that time; • Evaluate newspaper advertising & other media timing; • Develop a press release to enhance advertising; • Administrator Statz will contact a representative of the Bald Eagle Waterski Club (Marie V.); • All City/P & R Committee costs will be covered by the grant; the grant, in the amount of $3,500, covers the purchase of 6 picnic benches, newspaper/media advertising and portable signage to promote the event; • No revenue is expected for the first year. 2a. Skate Night - January 8, 2021 This event was cancelled by city staff, due to the extension of the Governors' Covid restrictions to the middle of January. 2b. Skate Night - February 6, 2021 The Skate Night for February, scheduled from 6:00 pm to 9:00 pm, will remain scheduled dependent on the Covid restrictions in place at the beginning of February. There is currently no ice on the hockey rink due to the warmer weather. Committee Member Waeghe will begin marketing this event mid-January. There will be no popcorn or hot chocolate provided. There will be a bonfire; will need to pick up pallets. Motion by Committee Member Waeghe, seconded by Committee Member Errickson-Grahek to allow city staff to cancel the February Skate night if the Governor's Orders prohibit such activities at that time. All in favor. Motion carried. 3. Rain Barrels - Adopt-a-Park Committee Member Seeley provided an update on her research of purchasing and placing rain barrels in the various parks for the watering of plants and flowers. She found that used 55 gallon, food grade barrels are usually carried by Western Container, in Minneapolis, but none are available at this time. The cost in 2018 for a used barrel was $45.00. Suggestion was made to check on Craigslist and also to research finding other sources. Hoses and adapters will also need to be purchased. VI. NEW COMMITTEE BUSINESS 1. Fete des Lacs – Mr. Pat Branch At the initial meeting of this committee, the dates set for this festival will be July 13 through July 18, th with May 5 as the decision point as to whether this event can go forward, dependent on the regulations in place, if any, regarding Covid-19. It is recommended that future Fete des Lacs committee meetings be held on the first Wednesday, from 5:00 pm to 6:30 pm, immediately preceding the Park and Recreation City of Centerville Parks & Recreation Committee Meeting Minutes January 6, 2021 committee meeting. It has been recommended that 2 members of the Park & Recreation Committee be assigned as liaisons to this committee. Mr Branch would like to send messages to the principals of both the elementary and middle schools regarding holding the annual logo contest in April. He would also like to wait before securing details pertaining to the races. He will also be holding off requesting park permits, contacting the race timer, etc. He expects the kayak race will also be continued. th Committee Member Peterson, P & R liaison from 2020, attended and reported on the January 6 Fete des Lacs committee meeting which reviewed the main points of planning from 2020. A suggested theme is “Local Heros” Motion by Committee Member Waeghe, seconded by Committee Member Bettinger to appoint Committee Member Petterson as liaison to the Fete des Lac Committee for 2021. All in favor. Motion carried. nd Hopefully a second liaison will be appointed at the February 2 P & R meeting. 2. Music in the Park – Committee Member Peterson Mr. Tom Lee is stepping down from chairing this event, but will assist Committee Member Peterson, the new chairperson, with help in securing the bands, etc. Mr. Lee's band is planning to play one of the evenings. Prior participants will be contacted and also will need to look for other bands that might be interested. Ms. Ronnie Olson can help with the marketing & promotion of these weekly events. Administrator Statz will review the budget to determine the funding for this event. There is a possibility of adding a translucent backdrop for the stage/behind the performers on the gazebo. The schedule begins on Tuesdays, from June 1 through July 27, 2021. VII. APPROVAL OF DECEMBER 2, 2020 MINUTES Motion made by Committee Member Waeghe, seconded by Committee Member Seeley to approve the minutes of the December 2, 2020 P & R committee meeting as written. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Staff Updates – City Administrator Mark Statz: Mr. Statz provided a comprehensive written report, dated December 9, 2020, of activities and updates for the City of Centerville including the pending completion of the City Hall remodeling with an anticipated opening of February 1, 2021. 2. Council Liaison Updates – City Council Member Michelle Lakso No update was given, however discussion took place regarding comments that Committee Member Peterson had received feedback that the current equipment was in poor condition, outdated and smaller than desired. Chair Waeghe commented about structure sizes in surrounding community parks and felt that the item should be again addressed when the capital improvement plan is discussed. Council Member Lakso stated that she had experienced audio issues and would like to comment on the equipment City of Centerville Parks & Recreation Committee Meeting Minutes January 6, 2021 issue. She stated that it is disheartening to hear that residents are disappointed in the current structure(s), its wear/life expectancy not living up to what was thought to have been purchased and the expenditures associated with the purchases. She stated that she appreciates the public’s input and desires for them to be involved when discussions for adding or replacing the equipment. She felt that all park structures should be looked at during the capital improvement plan review. 3. Centennial Youth Hockey – LaMotte Ice Schedule Mr. Peter Schmitt contacted Administrator Statz and confirmed the schedule as of January 2 would be Monday evenings for the Mite D - Red Wings and Tuesday evenings for the Mite D – Flames. Administrator Statz stated that their certificate insurance was received. IX. ACTION ITEMS To be deleted as of 1-6-21 20-002 – closed; To be changed as of 1-6-21 19-014 - change date & status: February 2021 & add February Agenda 19-020 - change date & status: February 2021 & pending response To be added as of 1-6-21 21-001 - Fete des Lacs – 2021, B Peterson, ongoing 21-002 - Music in the Park – 2021, B. Peterson, ongoing X. AGENDA ITEMS FOR FEBRUARY MEETING UNFINISHED BUSINESS: 1. Skate Night - February 6, 2021 2. 19-013 - Master P & R Trail Plan – review with committee 3. 19-014 - Main Street Market 4. 19-020 - Basketball Court Renovation Grant 5. 20-008 - Adopt-a-Park Monument Flower Garden Program 6. 20-009 - Additional lighting for smaller skating rink (decorative lighting) 7. 21-001 - Fete des Lacs 8. 21-002 - Music in the Park XI. ADJOURNMENT Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger to adjourn the January 6, 2021 meeting at 8:19 P.M. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder