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HomeMy WebLinkAbout2021-04-07 P & R Packet`lstafifisha:l r5sr' COMMITTEE MEETING I. CALL TO ORDER 1. Roll Call CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, April 7, 20,21 ®3 01 p. m. Join Zoom Meeting https://us02web.zooffl.us/-L/173583122 One tap mobile 13126266799, 1735831224 US (Chicago) II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. 19-013 - Master P & R Trail Plan 2. 19-020 - Basketball Court Renovation 3. 19-022 - ADA Playground Equipment 4. 20-008 - Adopt -a -Park Monument Flower Garden Program 5. 20-009 - Additional Lighting for Smaller Skating Rink (Decorative Lighting) 6. 21-001 - Fete des Lacs (Logo Art Contest) & Other Information 7. 21-003 - Pollinator Garden 8. 21-004 - LaMotte Restrooms 9. 21-006 - Park Clean Up Day (Assess ADA Playground Equipment & Tree Planting) VL COMMITTEE BUSINESS (NEW) 1. Main Street Market Update (Angela Conley) 2. Downtown Banners (J. Weatherhead, EDA Commissioner) 3. 21-002 - Music in the Park (B. Peterson) 4. Rehbein Commercial — Trail/Sidewalk(s) (pgs. 6-9) (Sidewalks/Trails & Park Dedication Fees) VII. APPROVAL OF MINUTES 1. February 3, 2021 P & R Meeting Minutes Vill. ANNOUNCEMENTS/UPDATES 1. Staff Updates 2. Council Liaison Update Ix. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS www.centervillemn.com 11kit, 4 Story A[,xirmiew BWH(fitig., Sciior I hgh Aciky & Mcaiory Circ., KwHCTri[,) & (-X(l Aaicii(laiew) CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION 77, 1tervi e Agenda Item # Department: Requested Meeting Date: Public Works/Paul Palzer April 7, 2021 TITLE OF ISSUE: Update on Adopt A Garden Program & Portable Restrooms BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached email that recently went to volunteers regarding the Adopt A Garden Program. City Council approved the Portable Restroom Agreement with Airfresh again this year with placement in May. The restroom at Laurie LaMotte Park was inadvertently left unlocked for a short period of time and recently received slight damage due water. The City has not received an application for Temporary Seasonal Help to date and is now advertising through the local paper. If you know of anyone, please let them know. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: N/A For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bellinger Waeghe Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Subject: FW: Adopt a Garden Program Date: 2021-04-01 10:33:31 Download From: Paul Palzer To/Cc: Teresa Bender -----Original Message ----- From: Paul Palzer Sent: Thursday, April 1, 2021 8:57 AM To: Paul Palzer <PPalzer@centervillemn.com> Subject: FW: Adopt a Garden Program -----Original Message ----- From: Paul Palzer Sent: Thursday, April 1, 2021 8:47 AM To: 'brian@petersoncabin.com' <brian@petersoncabin.com>; 'ann8913@protonmail.com' <ann8913@proton mail.com>; 'patty13olson@gmail.com' <patty13olson@gmail.com>; 'dawn abutcher@gmail.com' <dawnabutcher@gmail.com>; 'Susan.Love@courts.state.mn.us'<Susan.Love@courts.state.mn.us>; 'olson.kristin1@gmail.com' <olson.kristin1@gmail.com> Cc: Tedd Peterson <TPeterson@centervillemn.com>; Dan Schmitz <DSchmitz@centervillemn.com>; James Huisenga <JHuisenga@centervillemn.com> Subject: Adopt a Garden Program Dear Gardeners: Attached are the Adopt a Garden Guidelines, Volunteer Tracking, a flyer for the Clean Up Day for Parks & Rec. and RAM Rain Barrel Information with pictures. Garbage bags are available for your use from city hall. Rain barrels will be coming the first part of May and will be filled weekly by staff for your use. Please leave the bags by the side of the gardens and staff will collect them. It would be great if you can send a short email to make sure they are picked up in a timely manner. Please turn in your receipts weekly to Kris at city hall for re-imbursement. If you have any questions or concerns please send an email or call me at 651-429-4750. Thank you for your interest in this program and we look forward to a great growing season. Paul f'` Adopt a Garden Guidelines.pdf (103KB) ' Adogt a Garden Volunteer Trackinq Sgreadsheet.xlsx (14KB) Adopt a Flower Garden Program Program Guidelines • Each participant will be assigned a garden in one of the city's parks or other public spaces. When you sign up for the program, we will ask you to chose a preferred garden and will do our best to accommodate your request. • Each garden will be equipped with a rain barrel for use by the volunteer. City staff will periodically fill the rain barrels with recycled water from the city's stormwater reuse system. • Each garden will receive a budget of $100 annually. This budget may be used at the participant's discretion for items such as seeds, plants/flowers (annuals/perennials), grasses, enhanced plant bedding/soil, mulch, plant food and the like. Participants will need to turn in receipts for their supplies to be reimbursed. The city cannot reimburse for costs that are not accompanied by a receipt. • Participants will be tasked with the year-round maintenance of their garden and may plant the garden with whatever they wish. We invite you to show off your skills with your favorite plants. When choosing plants, just make sure they don't block the view of the sign or migrate outside the garden and cause mowing or other maintenance issues. Please do not plant vegetables or other fruit bearing plants. • Participants may plant the garden with perennials culled from their own gardens or plants, grasses and flowers purchased with their allocated budget. • Participants will be responsible for supplying their own gardening equipment such as spades, gloves and other items. Adopt a Garden Tracking Sheet Garden Volunteer LaMotte Park Entrance Monument Scouts BSA - Troup 136 Hidden Spring Park Entrance Monument Scouts BSA - Troup 136 Acorn Creek Park Entrance Monument Pat Downing Tracy McBride Park Entrance Monument Centerville Lions Royal Meadows Park Entrance Monument Dawna Butcher Eagle Pass Park Entrance Monument Centerville Lions City Hall Readerboard Sign Susan Love City Hall/Fire Station Flagpole Susan Love City Hall Building Perimiter Cornerstone Park Central Flower Pot Kristin Hoppe �1Li7 i � • I Acorn Creek Park Eagle Park Hidden Spring Park Cornerstone Park Trailside Park Trade McBride Memorial Park Royal Meadows Park ca rim I I M-1 . . r-MP MEMO: To: Economic Development Authority From: Katie Schlundt The idea to install banners on city light poles has been discussed for several years. In 2017 city staff performed extensive research on the subject and collected bids from two contractors, one being Main Street Design, Champlin, MN. There were several challenges that arose and should be considered or discussed before moving forward: 1. The light poles are very thin and cannot handle a lot of weight, therefore using a special spring -loaded bracket is recommended for wind -stress reduction. The bracket costs $105.00 per set. 2. The city does not own the proper equipment to hang the banners, such as a bucket truck. Other issues to consider are: 1. The overall budget and number of flags. 2. Flag designs 3. Change out schedule 4. Timing of purchase a. Purchase some now and some at a future date, or purchase all at once? 5. The logistics in changing out the flags. Commissioner Weatherhead has also completed extensive research on where and how to place the flags, with respect to the State of Minnesota and Anoka County. He has determined that: 1. No permits are necessary. 2. Minnesota Department of Transportation does not have setback requirements. 3. Banner sizes of 12"x36" and 18"x36" provide for street side placement and no overhang onto CSAH 14 (past the face of the curb), with a bottom banner height well above any intersection sight line concerns at Centerville Road and Main Street. (intersection design height of eye is 3.5' — bottom of banners would be above 8') 4. 12" wide banners will be needed on seven of the city's 44 light poles due to their proximity to the street and/or bike path. a. Right hand turn lane onto Dupre Road b. Right hand turn lane from east bound County Rd 14 to south bound Centerville Road 5. All other poles provide 4.5' feet of clearance from the face of the pole to the face of the curb. 6. Anoka County did not feel that the roadway slope/truck box clearance was a concern. Recommendation: Purchase the following banners from Main Street Design, Champlin, MN 18"x36" Custom Digital Design on Main Street Fabric (Includes Any Design Combination) at $77.00 each. 12"x36" Custom Digital Design on Main Street Fabric (Includes Any Design Combination) at $XXX each. Wind Spilling Springload Bracket System with Adjustable Banding at $105.00 per set. All banners have a 3-year warranty, and can last up to 10 years if cared for properly. Before banners are printed, up to 10 changes are allowed for no charge. Once the order is placed, the banners will be delivered in two weeks. mm 7oT^L Centerville, IMN PR(K�)F: I )ATE 3-22-21 5 1 Z E 18" x 36" ABIRV-1 VIIINIYL, I hQvs If IGITAIL rs 3.25" TAKE NOTHING FOR GRANI'TED, IPLEASE, CHIECK PROOF, CAREFULM HAmtrations arp as voo5onablip veff- ewntatrun, of iiA crAmr, cm) ibaaaaneir lalyflc� All monvors disr0ay dJffmvn0.y,, 0-iprfAfrxp as frpq c0m rnatch sample is avaihlAp upon recluipst, We are hot reiiiponsWlkip for a1hy WITOP5 after 011pprovall, AgMqIWAa Mainstreet Designs, Inc. 860 Downs Road Champlin, MN 55316 Rich Dappen 800-755-3039 Sales Quote QUOTE NUMBER # 2 Banners, Brackets Sold To Ship To City of Centerville City of Centerville Katie Schlundt Jim Weatherhead 1880 Main Street 1880 Main Street Centerville, MN 55038 Centerville, MN 55038 kschlundt@centervillemn.com Quote Date: March 22, 2021 Customer Purchase Order PO # NA Ship By: Terms ASAP Prepay and add to invoice Must have By: Freight Charges Part Number I Quantity Unit Price Total Custom-D MSF ea 18"x36" Custom Digital on Main Street Fabric --Any Design Combo-- Custom-D StdVN ea 18"x36" Custom Digital on Standard 18oz. Vinyl --Any Design Combo-- Custom-D StdVN ea 12"x24" Custom Digital on Standard 18oz. Vinyl --Any Design Combo-- Springload Bracket ea Wind Spilling Springload Bracket System W/Adjustable Banding Freight Via UPS Ground Welcomes YouEl J" r V ° W s You Welcomes You Welcomes You Welce r: Wll i r �y a ; s M� $91.00 $91.00 $70.00 $70.00 $57.00 $57.00 $120.00 $120.00 $0.00 $0.00 $0.00 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville's Parks & Recreation Committee held a scheduled meeting on February 3, 2021 via Zoom Meeting (ID: 173 583 122). Present: Committee Chairman Kevin Waeghe Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Mark Statz, City Administrator/Engineer Michelle Lakso, City Council Liaison Paul Palzer, Public Works Director Absent: Committee Member Emem Akpan I. CALL TO ORDER Committee Chair, Kevin Waeghe, called the February 3, 2021 Meeting of the Parks & Recreation Committee to order at 6:33 p.m., via Zoom. II. APPROVAL OF AGENDA Motion made by Committee Member Wae2he, seconded by Committee Member Peterson, to approve the Agenda with the addition of the following items under New Business: V1.5. Pollinator Garden & V1.6. LaMotte Park Restrooms. All in favor. Motion carried. III. APPEARANCES 1. Ms. Tara Cole & Ms. Katie Peterson — see Vl. 5. Pollinator Garden, Girl Scouts 2. Mr. Pat Branch — see V. 1. Fete des Lacs Logo Art Contest IV. PUBLIC HEARINGS — None V. UNFINISHED BUSINESS 1. Fete des Lacs Logo Art Contest - Mr. Pat Branch At the Fete des Lacs meeting, just prior to the P & R meeting this evening, the theme of "Centerville Heroes" was determined. The teachers need to begin setting up their students for the Logo Art Contest City of Centerville's Parks and Recreation Committee Meeting Minutes February 3, 2021 no later than the first week in March due to the art classes not meeting very often. There will be entries from both the elementary and middle schools Motion by Committee Member Wae2he, seconded by Committee Member Freiermuth to recommend to the City Council the approval of $350, $300 for prizes (2-$100 first place, 2-$50 second place & 2-$25 third place), plus $50 for miscellaneous expenses for the 2021 Logo Art Contest. All in favor. Motion carried. If for some reason Fete des Lacs is again cancelled due to the COVID Pandemic, the prizes will still be awarded and the winners and their logos will be publicized. There was no appointment of a second liaison for the Fete des Lacs Committee. 2. Main Street Market Mr. Statz Update: Staff has reached out to various vendors including farm market vendors. Will place on the March's agenda regarding vendors, picnic benches & advertising 3. Skate Night — February 6, 2021 Due to the Governor's COVID restrictions still in place, and after discussion regarding safety issues, it was determined that this event should be cancelled by city staff, based on the motion approved at the January 6 meeting to allow city staff to cancel the February Skate Night. Mr. Statz will contact the media and Wargo with the decision that this event will be cancelled. VI. NEW BUSINESS 1. Centennial Community Education A request was received from Ms. Cori Sendle, Centennial Community Education Director, requesting the use of Laurie LaMotte Memorial Park for a few Community Education programs. The first would be for youth ages 4-7 for a multi -sport experience in the afternoons from 1:00 — 4:00 p.m.; dates would be July 12-15. The second would be an evening soccer program for ages 2-4 on Wednesday evenings from 4:00- 6:30 p.m.; dates would be July 21-August 11. Centennial Community Education would provide instructors, insurance and they would provide promotion, registration and parent contact. They are looking to use a large green space with restroom availability. Discussion ensued if July 15 might be a conflict with some of the Fete des Lacs activities or preparation work. Mr. Statz will ask Ms. Sendle to move the dates from July 12-15 to July 19-22, if she is unable to use the facilities on July 15. Motion made by Committee Member Wae2he, seconded by Committee Member Peterson to recommend to the City Council to approve the request of the Centennial Community Education for the use of the Laurie LaMotte Memorial Park for the use of their programs from July 12 through 14 and July 21 through August 11. All in favor. Motion carried. 2. McBride Park Play Equipment Mr. Paul Palzer, Public Works Director, provided a report on the status of the playground structures at Page 2 of 6 City of Centerville's Parks and Recreation Committee Meeting Minutes February 3, 2021 the Tracy McBride Park. Overall, the structure is in good shape, but due to frost movement, the ages 5- 12 play structure is the highest priority and is in need of replacement of some deteriorated play stations. The following are recommendations for repair and replacements: Touch up paint areas where it has chipped; remove climber portion & re -install to level the area which has heaved due to frost and replace the following components which have cracks or are faded: the smaller slide, the upper portion of the large slide, the steering wheel at the Tic-Tac-Toe play station. An estimate was received in the amount of $6,219, from Flagship Recreation, for the cost of the repairs and replacements. Motion made by Committee Member Bettin2er, seconded by Committee Member Seeley to recommend to the City Council to approve up to $7,000, for repairs and replacement of the playground structure for ales 5 to 12 as detailed in Mr. Paul Palzer's report dated February 3, 2021. Source of funding will be from the Capital Equipment Replacement Fund. All in favor. Motion carried. 3. Centennial Little League Request for use of LaMotte Park A request was received from Mr. Patrick Mahr, President of the Centennial Lakes Little League, for the use of the baseball and softball fields and facilities at Laurie LaMotte memorial Park for the spring and summer months of 2021 beginning April 1 through September 30; Monday through Friday from 4:00 p.m. until dark. A copy of the schedule will be sent to Centerville staff as soon as they are printed in April, which will also provide Centerville with the schedule for the dragging agreement. In the past, the field usage was primarily Monday through Thursday on all three fields. Motion made by Committee Member Wae2he, seconded by Committee Member Seeley to recommend to the City Council to approve the request of the Centennial Lakes Little League for the use of the Laurie LaMotte Memorial Park with the exclusion of Friday, July 16 during the Fete des Lacs Festival. All in favor. Motion carried. In addition, they are planning their park clean-up day for Saturday, April 17, with a back-up date of Saturday, April 24. They would like to invite the Mayor and members of both the City Council and Parks and Recreation Committee to stop by the fields to meet their volunteers who will be cleaning and raking the fields. They are very appreciative of the partnership between their organization and the City of Centerville. 4. Adopt -a -Garden Program Staff has researched and provided Committee Member Seeley information regarding the purchase of rain barrels for seven of the parks. Information was received from the Recycling Association of Minnesota: Rain Catcher Rain Barrel at a cost of $79 each; new with a 1 year warranty; made out of 100% recycled plastic; top of the barrel with a spoke and wheel pattern keeps it child & pet safe; there is an aluminum mesh screen to keep out debris & other items; in addition to the mesh screen, each one comes with a garden hose, shut-off thumb valve, hanging hose clip, overflow hose and linking kit to connect additional barrels. Also discussed was a way to make these available to the residents. Motion made by Committee Member Seeley, seconded by Committee Member Errickson-Grahek to recommend to the City Council to purchase seven (7) rain barrels for use at park entrance monuments at a cost not to exceed $553 with the funds coming out of the Parks Fund (General Page 3 of 6 City of Centerville's Parks and Recreation Committee Meeting Minutes February 3, 2021 Fund). All in favor. Motion carried. In addition, at this point in time, volunteers have signed up for all the Adopt -a -Garden parks with the exception of Acorn Creek Park and also the City Hall building perimeter. 5. Pollinator Garden — Girl Scouts Ms. Tara Cole and Ms. Katie Peterson, representing 4th and 5th grade members of Girl Scout Jr Troop 457269, appeared before the committee to explain that consideration for a Bronze Award project would be a project the Scouts could complete, but also bean ongoing project that others could enjoy. The troop would pay for and maintain the Pollinator Garden. A location would need to be determined and a liaison volunteer to help with the details. Committee Member Seeley volunteered and also suggested that Hidden Spring Park might be an ideal location for a Pollinator Garden. In addition the park is by the lake. Ms. Seeley will work with Ms. Cole and Ms. Peterson regarding a suitable location and other logistics. It was suggested that the Troop Members appear at the April Committee meeting to make a formal proposal to the members. 6. Restrooms in Laurie LaMotte Memorial Park Committee Member Peterson came across a posting regarding the lack of restrooms in the Laurie LaMotte Memorial Park and perhaps this resident was not aware of the existing restrooms. The restrooms are currently open from 4:00 p.m. to 9:00 p.m. and are unlocked and locked remotely via computer. Committee members would like to see them open during park hours for use by the residents. Also visible signage is needed, including gender based signage, if needed or make both unisex. Concerns about freezing were mentioned; possibly replace faucets. Mr. Statz and Mr. Palzer will evaluate usage of the restrooms and will bring some recommendations to an upcoming meeting. Perhaps placing one or more Porta Pottys' in the park during the winter would be a sensible solution. VIL APPROVAL OF JANUARY 6, 2021 MEETING MINUTES Motion made by Committee Member Waeghe, seconded by Committee Member Freiermuth to approve the minutes of the January 6, 2021 P & R Committee meeting with the following corrections: *VIII. 2. Page 3 - ADD: "feedback" between received and regarding: REPLACE: "regarding the current equipment condition and size offerings of the structures" with "that the current equipment was in poor condition, outdated and smaller than desired.". *VIIL 2. Page 4 - ADD: "adding" between for and larger. *VIIL 3. Page 4 — REPLACE: " informed" with "contact" between Schmitt and Administrator. All in favor. Motion carried. VIIL UPDATES/ANNOUNCEMENTS 1. Staff Updates — City Administrator Mark Statz: Administrator Statz provided a comprehensive written report, dated January 27, 2021, of activities and updates for the City of Centerville. He mentioned to the committee members the status of the Adopt a Garden Program and the success in obtaining volunteers for this project has been by personal invitations Page 4 of 6 City of Centerville's Parks and Recreation Committee Meeting Minutes February 3, 2021 to friends, acquaintances, neighbors, co-workers, etc. Proposals have been received for the Block 7 property and there are additional potential developments within the city. City Hall is now open to the public!!! Anyone wishing to have these City updates emailed to them just need to contact the city offices. 2. Council Liaison Updates — City Council Member Michelle Lakso Ms. Lakso thanked the committee members for their time and commitment. The City Council has a retreat scheduled to review goals and guidelines for committees. 3. March P & R Committee Meeting Motion made by Committee Member Wae2he, seconded by Committee Member Errickson- Grahek to cancel the March P & R Committee Meeting due to several committee members not being available. All in favor. Motion carried. 4. Park Clean -Up Day Motion made by Committee Member Seeley, seconded by Committee Member Wae2he to set the Sprint Park Clean Up Day for Saturday, April 24th at 9:00 a.m., meeting at City Hall. Public Works will provide 2arba2e bats, gloves and face masks. All in favor. Motion carried. This event to be listed on City Website, Reader Sign and any other means of publicizing it to obtain additional volunteers. IX. ACTION ITEMS To be deleted as of 2-3-21 - NONE To be chanted as of 2-3-21 19-013 change date to April, 2021 19-020 change date to April, 2021 & add to action: pending response 19-022 change date to April, 2021 20-005b change date to May, 2021 20-009 change date to April, 2021 To be added as of 2-3-21 21-003 Pollinator Garden — April, 2021 21-004 LaMotte Restrooms — April, 2021 21-005 Volunteers Thank you & Appreciation get together — Sept, 2021 21-006 Parks Clean Up Day — April, 2021 X. AGENDA ITEMS FOR APRIL MEETING XI. UNFINISHED BUSINESS: 1. 19-013 - Master P & R Trail Plan 2. 19-020 - Basketball Court Renovation 3. 19-022 - ADA Playground Equipment Page 5 of 6 City of Centerville's Parks and Recreation Committee Meeting Minutes February 3, 2021 4. 20-008 - Adopt -a -Park Monument Flower Garden Program 5. 20-009 - Additional lighting for smaller skating rink (decorative lighting) 6. 21-001 - Fete des Lacs (logo art contest) & other information 7. 21-002 - Music in the Park 8. 21-003 - Pollinator Garden 9. 21-004 - LaMotte Restrooms 10. 21-006 - Park Clean Up Day (& assess ADA playground equipment & park tree planting ideas) XII. ADJOURNMENT Motion made by Committee Member Seeley, seconded by Committee Member Wae2he to adiourn the February 3, 2021 meeting at 8:35 P.M. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 6 of 6 ACTION ITEMS PARKS RECREATION Assigned # Item Person Date Status Action P & R Web Site Pages - Committee Input, Rebranding on -hold due to COVID-19 budget concerns. City Council held workshop, planning on Website redesign is moving forward, however. Parks page 16-026 follow-up beginning of 2021 Staff On -Going Open will be part of discussion. Master P & R Trail Plan - Review Park 19-013 IMaps M. Statz April, 2021 Open Will review with P&R Committee in April. On Agenda 19-014 Main Street Market M. Statz On -Going Open On Agenda Basketball Court Renovation (Submit Email sent to Timberwolves to get grant info - no reply - no Nomination for Refurbished or a Grant for a info on website as of 1/30/21 -Pending Response. On 19-020 New Court M. Statz April, 2021 Open Agenda Research for ADA adaptive play equipment should be soon. 19-022 ADA Playground Equipment K. Freiermuth April, 2021 Open On Agenda 20-004 P & R Events Calendar Heidi E-G On -Going Open This project should be started soon in readiness of 2021 activities. Seeley/Peterso Initial thought was to replace 2 trees in Aeron Creek Park, 20-005b Develop Park Tree Planting Plan n/Statz May, 2021 Open but would like to take broader look at Park Tree needs. On 20-008 Adopt a Flower Garden Program Seeley On -Going Open City Staff working on Decorative Lighting Plan for Pleasure 20-009 Lighting on Pleasure Rink P. Palzer April, 2021 Open Rink. On Agenda 21-001 Fete des Lacs 2021 M. Statz On -Going Open On Agenda 21-002 Music in the Park 2021 Peterson April, 2021 Open 9 week run of Tuesdays in June and July. On Agenda Seeley/Girl 21-003 Pollinator Garden Scouts April, 2021 Open On Agenda 21-004 LaMotte Restrooms April, 2021 Open On Agenda Volunteers Thank You & Appreciation Get 21-005 Together ISept., 2021 10pen 21-006 Parks Clean Up Day jApril, 2021 10pen I On Agenda Following February 3, 2021 Meeting Page 1 (3 Stantec 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 Planning Report DATE: April 6, 2021 TO: Centerville Planning & Zoning Commission FROM: Phil Carlson, AICP, Stantec REQUEST: Rehbein Commercial - Preliminary Plat PIDS: 24-31-22-22-0215 (2000 Block of Main Street) 24-31-22-22-0002 (7140 20t" Avenue) OWNER: R&R Leasing Inc. INTRODUCTION R&R Leasing Inc. (Rehbein's development business) is requesting to plat two parcels of land into six lots and a new street in the Rehbein Commercial plat. Three of the new lots also have concurrent development approval requests in separate applications for comprehensive plan amendment, PUD, rezoning, conditional use permit, and site plan review, and three lots would remain vacant for now. The plat involves 24 acres of vacant land on the north side of Main Street between 20t" and 21 It Avenues, just west of I-35E. The property is now guided Commercial and zoned B-2, but two of the lots are proposed for residential uses - a senior living facility (allowed as a conditional use in B-1, assuming a rezoning) and apartments on the furthest north lot, with a request for a comprehensive plan amendment and rezoning to R-3. Surrounding uses include commercial west across 20t" Avenue, Willow Glen townhomes to the NW, MidWestOne Bank in the SE corner, and the 35E Park and Ride lot east across 21 It Avenue. -ihh1 71,rIinil F 1re irrili d a April 6, 2021 Centerville Planning & Zoning Commission Page 2 of 9 RE: Rehbein Commercial - Preliminary Plat SUMMARY RECOMMENDATION 1) The Rehbein Commercial plat meets basic City criteria for a preliminary plat and should be approved. 2) Block 1, Lot 1 and Lot 1 A cannot be combined into a single lot because their ownership documents are recorded with the County using conflicting methods for property recording. (Lot I is currently recorded as Abstract property, not Torrens, the preferred format.) We recommend that Lot 1 A be converted from Abstract property to Torrens property so it may be combined with Lot 1. This lot combination should be a condition of any future development approval for that combined lot. 3) Street A through the plat is shown ending in a cul-de-sac at Kwik Trip, but possibly extending west to connect with 20t" Avenue in the future. We recommend that the developer dedicate street ROW, as well as sidewalk and trail easements, and conduct a traffic study on the impacts of extending this street or not. 4) The cul-de-sac is proposed with a temporary easement over part of the Kwik Trip lot. This is an acceptable arrangement. If the corner lot is developed, the street may be extended in the future and the easement would be vacated. 5) Sidewalks and trails are proposed in parts of the plat and we recommend additional bike/pedestrian to build a network serving the area. 6) Park dedication is required for all lots, according to the City's fee schedule. 7) Approval of the preliminary plat involves a number of engineering issues which are detailed in a separate memorandum from the City Engineer. 8) Approval of the preliminary plat may be made regardless of approval or disapproval of any of the concurrent development proposals on each lot. Approval of a final plat should be conditioned on the approval of the use on the lots that are final platted. These recommendations are detailed further in this report. PLAT REQUEST The request involves two existing parcels: Parcel Sq Ft Acres PID Address Part of NW'/4 NW'/4 30,993 0.71 24-31-22-22-0002 7140 20t" Avenue Parcel A 1,002,853 23.02 24-31-22-22-0215 2000 Block Main Street TOTAL 1,033,846 23.73 a April 6, 2021 Centerville Planning & Zoning Commission Page 3 of 9 RE: Rehbein Commercial - Preliminary Plat The new plat would consist of the following: Block Lot Sq Ft Acres 1 Lot 1 A 30,993 0.71 1 Lot 1 201.350 4.62 1 Lot 2 194,820 4.47 1 Lot 3 100,167 2.30 2 Lot 1 183,067 4.20 2 Lot 2 231,045 5.30 ROW 92,404 2.12 TOTAL 1,033,846 23.73 inI'"fi4k'4 Use Future Future Kwik Trip Future Norbella Senior Living Belleville Apartments Street A a April 6, 2021 Centerville Planning & Zoning Commission Page 4 of 9 RE: Rehbein Commercial - Preliminary Plat PLANNING ISSUES Lot I A in Plat - Abstract vs. Torrens"' Proposed Lot I is the small lot abutting 20t" Avenue in the NW corner of Lot 1. It is under the same ownership but � 61 !- recorded as Abstract vs. Torrens property (abstract is 4„ I. older and more cumbersome; Torrens is the newer,', t, , �r PROPtlsED ONING 82 preferred format). The lots cannot be combined unless np„ i z, h� p ry1 " they are recorded using the same method. The process to convert the parcel to Torrens would involve more time rd} b PROPOEEP ZONING, B2 and expense for the developer, but it would make the V w process cleaner to have all property Torrens in the final w wf �, plat. If Lot 1 and Lot l A were sold for development, they would need to be combined anyway in the future. We = suggest that the preliminary plat can be approved but 7 n that as a condition of approval, proposed Lot l A be I recorded as Torrens and combined with Lot 1 Block 1 €x h 1 I whenever development and final plat is proposed for °" ,��,� � 1 those lots. °� �B �4 E x 11 r 0P� YES a Ni " 1 y - 0 , ,, L, . . r, Street A New Street A is shown in the plat extending from 21 It Avenue west to a temporary cul-de-sac ending at the Kwik Trip lot. The cul-de-sac is about 700 ft long, less than the 800-ft maximum allowed in City code. The site plan shows this street being extended in the future to connect through to 20t" Avenue, but the plat does not formally dedicate right-of-way or an easement. Anoka County has communicated in writing their approval of a "commercial access" to 20t" Avenue, which we interpret to mean any access to the lot abutting 20t" Avenue, either a driveway or a street. Such an access would include a southbound bypass lane and northbound right turn lane. The County's approval is needed since 20t" Avenue is a County road. Extending this street, now or in the future, would make for an integrated development with a logical traffic pattern serving not just the lot it abuts but all lots in the development and nearby. Extending Street A would involve considerable expense (perhaps $500,000 or more), for the street itself and for improvements to 20t" Avenue that the County would require. The cost of these improvements would be the developer's responsibility, but the City should weigh requiring this street extension against the cost -benefit of doing so. It is possible that Lot 1 /1 A could develop with no access to 20th Avenue, using only its access to the east to the cul-de-sac. The future user of Lot 1 /1 A may not find value in the extended street and access to 20th Avenue. If that is the case, the costs to extend the street may adversely affect the salability of this corner lot. The County is also clear that Lot 1 /1 A would not get its own right-in/right-out off Main Street. a April 6, 2021 Centerville Planning & Zoning Commission Page 5 of 9 RE: Rehbein Commercial - Preliminary Plat There are three potential scenarios, illustrated to the right: • Street A Not Extended - Access to Lot I/IA via cul-de-sac only • Street A Not Extended - Driveway access only at 20t" Avenue • Street A Extended If Lot 1 /1 A develops with only cul-de-sac access then all traffic serving the lots on Street A would come from 21 It Avenue, except traffic coming from Kwik Trip's right- in/right-out off Main Street (Lot 1/IA is not allowed its own R/R access onto Main Street). This scenario would push traffic onto 21 It Avenue and its signal at Main Street, but we don't know the level of those impacts. If Lot 1 /1 A develops with a driveway only at 20t", there still might be impacts to 21 It Avenue and the signals. If Street A is extended with full movement at 20t" Avenue, there might be a different set of conditions, with a bypass lane and turn lanes on 20t" Avenue. We suggest a traffic study is needed to quantify these impacts. The study would analyze the impacts to area roadways and traffic signals, comparing traffic conditions with full development of the Rehbein plat, in each of these three scenarios. If the impacts of not building Street A are significant, the City might require the street to be extended and the County's required improvements be made when development is approved for Lot 1 /1 A. If the impacts are negligible, the City could allow Lot 1 /1 A to develop with access only to the cul-de-sac or with R/R only. Regardless of If and when Street A is extended in the future, we suggest that street, sidewalk and trail ROW be dedicated now with this plat. a April 6, 2021 Centerville Planning & Zoning Commission Page 6 of 9 RE: Rehbein Commercial - Preliminary Plat Temporary cul-de-sac The cul-de-sac at Kwik Trip is to be built initially with a temporary easement for a portion of it over the Kwik Trip lot. If and when Street A is extended that easement would be vacated in favor of the Street A ROW shown on the plat. Sidewalks & Trails Sidewalks and trails are proposed in some locations in the plat and site plan, and there are existing sidewalks and trails along some roadways adjacent to the plat. We recommend additional sidewalks and trails to help complete an integrated system, as summarized below and illustrated on the next page. • Existing Trail: 0 21 st Avenue - E side 0 Main Street - S side • Existing Sidewalk: 0 Main Street - north side, W of 20t" Avenue, plus short segment on W side of 20t" 0 21 It Avenue - W side in Lino Lakes, N of Rehbein plat City Recommendations/Priorities: 1. N side of Main, sidewalk along Lot 1 /1 A, connecting 20t" to Kwik Trip 2. N side of Main, sidewalk along Kwik Trip lot, continuing Main Street sidewalk 3. N side of Main, sidewalk on Bank lot, connecting Kwik Trip to 21 It Avenue 4. W side of 21 It Avenue, sidewalk along Lot 3, when it develops 5. W side of 21 It Avenue, sidewalk on Bank lot 6. E side of 20t" Avenue, sidewalk along Lot 1 /1 A, when it develops 7. Street A, trail on S side, connecting Kwik Trip to Lot 1 /1 A, when it develops 8. Street A, trail on S side, across Lot 1 /1 A, when it develops, continuing trail to 20t" • Internal Sidewalks/City Recommendations: o Norbella Senior Living - sidewalk around N, W and S sides to provide loop for residents and to connect W to Willow Glen townhomes and E to 21 It Avenue o Belleville Apartments - continue internal sidewalk S to connect to Norbella loop April 6, 2021 Centerville Planning & Zoning Commission Page 7of9 RE: Rehbein Commercial -Preliminary Plat �IWO Sidewalks Trails Trail Sidewalk L", Existing CHY fig Recommendation will I Priority Ow nj Wn Recommendation On � a April 6, 2021 Centerville Planning & Zoning Commission Page 8 of 9 RE: Rehbein Commercial - Preliminary Plat Park dedication 153.15(B) Park dedication is required for the plat per Section 153.15(B) of the Subdivision Code and the City's fee schedule, based on gross acreage, for commercial uses or unit count of residential uses. It has been the city's practice to county Specialized Care Facilities' units at 0.5 units each, recognizing the mobility issues associated with these residents. Park Dedication Fees are due at the time of Final Plat. Below is a summary of the anticipated fees due with the various developments in this plat. Lot 2 Blk 1 (Kwik Trip) 0 4.47 acres X $2,175/acre = $9,722.25 Lot 1 Blk 2 (Norbella Senior Living) 0 40 units X $3,000/unit X'/2 = $60,000.00 Lot 2 Blk 2 (Belleville Apartments) 0 103 units X $3,000/unit = $309,000.00 The other lots in the plat would pay park dedication fees at the time they are final platted. Only those lots with specific development proposals - noted above - now would pay park dedication. Recommendation We recommend approval of the preliminary plat for Rehbein Commercial with the following conditions: 1) Lot 1 and Lot 1 A will be recorded as Torrens and combined into one lot when development is proposed on the lots and when the lots are to be recorded in a final plat. 2) Right-of-way for the extension of Street A across Lot 1 and Lot 1 A will be dedicated with this plat, along with sidewalk and trail easements, to be reviewed and approved by the City Engineer. 3) Before final platting or development on Lot 1 and Lot 1 A Block 1 the developer will conduct a traffic study to analyze the potential impacts to area roadways and traffic signals, comparing traffic conditions with full development of the Rehbein plat, in each of three scenarios - with no access to 20t" Avenue, with driveway access only, and with extension of Street A to 20t" Avenue. If the impacts of not building Street A are significant, the City might require the street to be extended and the County's required improvements be made when development is approved for Lot 1 /1 A. If the impacts are negligible, the City could allow Lot 1 /1 A to develop with access only to the cul-de-sac or with right- in/right-out access only. a April 6, 2021 Centerville Planning & Zoning Commission Page 9 of 9 RE: Rehbein Commercial - Preliminary Plat 4) Public sidewalks and trails will be built as proposed on the site plan and preliminary plat, with additional sidewalks and trails built as illustrated and prioritized in this planning report, as follows, all to be reviewed and approved by the City Engineer: a. The trail on the south side of Street A will be built at the same time Street A is constructed between 21 It Avenue and the cul-de-sac at the proposed Kwik Trip. b. Sidewalk on the north side of Main Street along the south side of Lot 1 Block 1 will be built at the same time as development on Lot 2 Block 1 (proposed Kwik Trip). c. Sidewalk on the north side of Main Street along the south side of Lot 2 Block 1 (proposed Kwik Trip) will be built with the development on Lot 2 Block 1. d. Sidewalk on the west side of 21 It Avenue along the east side of Lot 3 Block 1 will be built with the development on that lot. e. Sidewalk on the east side of 20t" Avenue along the west side of Lot 1 and Lot 1 A Block 1 will be built with the development and final platting of those lots. f. The trail on the south side of Street A will be extended west to 20t" Avenue when development is approved on Lot 1 and Lot 1 A Block 1, both the segment on Lot 2 Block 1 and the segment on Lot 1 /1 A. 5) The temporary cul-de-sac proposed at the west end of Street A will be built with Street A within a temporary easement over a portion of Lot 2 Block 1. That easement will be vacated if and when Street A is extended to 20t" Avenue. 6) Park dedication will be paid according to the City's fee schedule for each lot in the plat when it is recorded in a final plat. 7) Easements for drainage and utilities will be provided as required by the City Engineer. gi V"Jl11r:wrr[riiilw'11l /II"1i1111ri,"