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HomeMy WebLinkAbout2019-12-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING December 11, 2019 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on December 11, 2019 at City Hall, 1880 Main Street. COUNCIL WORKSESSION I. CALL TO ORDER Mayor Paar called the meeting to order at 5:35 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz Legal Counsel Kurt Glaser Finance Director Bruce DeJong II. ITEMS OF DISCUSSION a. Storm Water Utility Fund Review b. City Hall Renovation III. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the City Council Work Session at 6:25 p.m. All in favor. Motion carried. COUNCIL I. CALL TO ORDER Mayor Paar called the meeting to order at 6:34 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso City of Centerville Council Meeting Minutes December 11, 2019 Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Mayor Paar addressed the high school students in the audience and stated that whether the meeting is completed or not, they would be released at 8:00 p.m. He suggested that they take notes on basic topics and if they had questions they should ask. Mayor Paar added Item #6 – Montain Donation under the Consent Agenda and Item #8 – Alex’s Lawn & Turf Agreement to Mediation (Appointment of Council Member Attendee) under Old Business. Motion by Council Member Koski, seconded by Council Member Love to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARINGS 1. Truth in Taxation Motion by Council Member Love, seconded by Council Member Koski to Open the Truth in Taxation Public Hearing at 6:37 p.m. All in favor. Motion carried. Finance Director DeJong stated that the City is required to hold a public hearing and receive input from the public regarding the City’s 2020 Proposed Budget and Tax Levy. He stated that Anoka County will be spreading the City’s tax levy of $2,719,408 among all residents of the City. He stated that this is an increase of .45% from 2019. He also stated that the City must balance their revenue with their expenditures of $2,710,633 as proposed by Council. Finance Director DeJong reviewed the major changes in expenditures and revenues for 2020, levy trends from 2014-2020 and stated that for a median home value of $263,250 the estimated City taxes would be an increase of approximately $9. He also stated that Page 2 of 9 City of Centerville Council Meeting Minutes December 11, 2019 individual property taxes may be higher or lower due to remodeling and location of the home. Mayor Paar reminded residents that the $9 was an average and that each home is specific. Mayor Paar thanked all staff for their efforts and stated that Council has been working on the 2020 Budget since May and that they do not take this process lightly. Council Member Koski questioned slight changes and Finance Director DeJong stated that the budget does reflect Council last discussions. Council Member Koski and Love both thanked staff for their work on this item. Council Member Love suggested that Old Business, Item #4 be addressed prior to #1 due to Calling the 2015A Bonds and paying that item in full. Council Member Lakso stated that Council has been diligent in their discussions and decisions as it relates to the 2020 Budget and Levy. Motion by Council Member Montain, seconded by Council Member Koski to Close the Public Hearing at 7:02 p.m. All in favor. Motion carried. Motion by Council Member Love, seconded by Council Member Montain to Move Item #4 under Old Business to Item #1. All in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1. Not Available. VII. CONSENT AGENDA 1. City of Centerville Claims through December 11, 2019 (Check #33117-33158) & E-Check #1429E-1441E 2. Centennial Lakes Police Claims through December 4, 2019 (Check #12910- 12966), US Bank, Payroll Check #12932-12934 & 12941-12942 3. Centennial Fire District Claims through November 12, 2019 (Checks #8673- 8682) & Payroll Checks #8668-8672 4. Adopt 2020 Meeting Calendar 5. CenterMart – Tobacco Licensing Renewal (Subject to Successful Background Check) 6. Council Member Montain Donation of North Metro Telecommunication Commission Stipend - $405 Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Montain reminded Mayor Paar of the addition of Item #6. Council Member Love requested that Item #4 be pulled for discussion. Page 3 of 9 City of Centerville Council Meeting Minutes December 11, 2019 Motion by Council Member Love, seconded by Council Member Koski to Approve Consent Agenda Items #1-3 & 5-6 as Presented. All in favor. Motion carried. Council Member Love stated that multiple meetings take place on Wednesday evenings and may be Council would desire to consider changing the meeting to something other than Wednesdays. Lengthy discussion took place with all Council Members participating in the discussion. Administrator Statz stated that this has been discussed in the past and could be taken under advisement for discussion in the future. Motion by Council Member Love, seconded by Council Member Koski to Approve Consent Agenda Item #4, 2020 Meeting Calendar as presented. Administrator Statz stated that the meeting calendar has not been approved in the past but he decided to place it on the agenda for discussion and consideration. All in favor. Motion carried. VIII. OLD BUSINESS 4. Resolution 19-0XX – Calling of 2015A Bonds Finance Director DeJong stated that the resolution was prepared by the City’s Financial Advisor and the first call date is February 1, 2020. He also stated that Council understood that upon the sale of the two City owned parcels (Commerce Drive - Shovel Ready, Ruffridge-Johnson and Midwest Best Water). Finance Director DeJong stated that by paying off the bond the City will save over $10,000 a year. He commended Council for being prudent financially and recommended approval. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. #19-036 – Calling of 2015A Bonds as Presented. Several Council Members stated that by paying this debt off it will assist in the levy remaining stable throughout the upcoming years. All in Favor. Motion carried. 1. Resolution #19-0XX – Adopt 2020 Final General Fund Budget and Tax Levy Discussion was held earlier in the meeting. Motion by Council Member Love, seconded by Council Member Koski to Adopt Res. #19- 034 – 2020 Final General Fund Budget and Tax Levy. All in favor. Motion carried. 2. Resolution 19-0XX – Downtown Street and Utility Improvements – Approving Plan and Authorizing Advertisement for Bids Page 4 of 9 City of Centerville Council Meeting Minutes December 11, 2019 Administrator Statz stated that in order to move forward with the project, the Plans and Specifications and authorizing the advertisement for bids needed to be completed. He stated that following the receipt of bids which would be January 21, 2020 the Council would then consider calling for Ordering Preparation of Proposed Assessments and calling for a hearing on those Assessments. Council Member Koski questioned the increase of approximately $150,000 since the feasibility study in June. Administrator Statz stated that the majority of the costs were associated with storm water and the future redevelopment of the downtown. Additional discussion took place regarding bids, climates for bids, future assumptions associated with the project. Motion by Council Member Koski, seconded by Council Member Lakso to Adopt Res. #19- 035 – Downtown Street and Utility Improvements – Approving Plan and Authorizing Advertisement for Bids as Presented. All in favor. Motion carried. 3. Application for Rice Creek Watershed District Stormwater Management Grant Program Administrator Statz stated that Council should be aware that the City was successful in receiving a grant for $100,000 from Metropolitan Council associated with the expansion of the City’s stormwater reuse system at LaMotte Park. He stated that he estimated that the improvements to the system would exceed the current grant amount and additional funding would ensure that all facets are completed at one time. Discussion ensued regarding design, ponding, obtaining permission to pump water onto others property, accounting for credits and metering of gallons of water pumped. Motion by Council Member Lakso, seconded by Council Member Love to Authorize the Submission of an Application for Rice Creek Watershed District Stormwater Management Grant. All in favor. Motion carried. 4. Res. #19-0XX – Calling of 2015A Bonds Previously discussed as Item #1. 5. Water Base Rate Discussion Administrator Statz stated that Council has discussed this item in the past and Council has requested additional information as to how the proposed modification to the City’s Fee Schedule would affect current high-end commercial/institutional water users. Administrator Statz stated that the current calculation for these entities is one WAC unit multiplied by the base rate of $14.85 which is the same as any residential home. He also stated that with the amount of water usage, these entities are utilizing the system more and it is believed that a more equitable system could be achieved by multiplying the number of SAC units determined by Metropolitan Council would Page 5 of 9 City of Centerville Council Meeting Minutes December 11, 2019 be more equitable. He stated that a cap of 5 units would make this system more palatable for those high volume users. Included in Council’s packet were four options for base fees, current SAC amounts, capping at five (5) units, businesses involved and additional fees. Lengthy discussion ensued regarding the options, equality and fees rather than taxes. Future review was requested by Council. Motion by Mayor Paar, seconded by Council Member Love to Approve Option #4 (Commercial/Residential Base Rate - $13.85/Bi-monthly) with a Cap of SAC Units Being 5. Council Member Montain Opposed. Motion carried. 6. Review 2020 Appointments Administrator Statz stated that this items was only review as some Council Members may be on more Committees than others due to personal, work, travel schedules and commitments. He stated that he felt that discussion would aid in appointments for the first meeting of the year. Lengthy discussion was had by Council and it was determined that Council Member Lakso would be appointed to the Anoka County Fire Protection Council with Council Member Montain being the alternate; Mayor Paar would serve on EDA; Council Member Love would serve as alternate for Planning & Zoning Commission. Administrator Statz stated that additional discussion could be had in January regarding the item if needed. 7. Schedule Date for Council Retreat Administrator Statz stated that scheduling for a Retreat has been difficult due to schedules and availability of venues. Lengthy discussion ensued and it was determined that all Council Members were available on February 1, 2020 from 8:00 a.m. – 1:00 p.m. Council requested a reminder email. 8. Alex’s Lawn & Turf Agreement to Mediation (Appointment of Council Member Attendee) Administrator Statz stated that there are issues between several neighbors and Alex’s Lawn & Turf and all parties have agreed to attend mediation with Anoka County Mediation Services. Administrator Statz questioned whether a Council Member or two attend. He stated that he has been requested to be there along with City Attorney Glaser. Attorney Glaser stated that if no attorneys are there then he will not be there. City Attorney Glaser explained that all parties will be in attendance to attempt to find common ground with the complaints. Page 6 of 9 City of Centerville Council Meeting Minutes December 11, 2019 Motion by Council Member Love, seconded by Council Member Montain to Authorize Two (2) Members of Council (Council Member Koski and Mayor Paar) to Attend. All in favor. Motion carried. NEW BUSINESS 1. None. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that his report was forwarded to Council via email and that he would answer any questions that were asked. Mayor Paar also stated that the Financial Reports were forwarded via email. Finance Director DeJong stated that several investments due to the need of paying the previously discussed bond and debt payment of over 1.4 million in January and a street project in the summer. He also stated that staff is diligently seeking investment avenues and working on a cash flow plan for the next five years. City Attorney Glaser entered into a new partnership with four (4) additional attorneys who will be representing up to nine (9) cities. Council Reports a. Lakso – i. Parks and Recreation Committee – Council Member Lakso preferred to have someone that attended provide a recap. ii. Economic Development Authority – Council Member Lakso stated that comments were made regarding the marketing video that has been made with an attempt to showcase the community and available properties for sale owned by the City and the technology corridor. She explained that the EDA is considering producing a rendering of proposed buildings that could fit on 1737 Main Street as the parcel is unique and of smaller size. iii. Fire Steering Committee – Council Member Lakso stated that there was no meeting was held. Administrator Statz gave a review of the December 4, 2019 meeting. He stated that the first of two (2) Skate/Sled nights would be held on January 10, 2020. He reported that this would be the first year in several that there would not be horse drawn hayrides. He did stated that a representative of Wargo Nature Center would have kick sledding, snowshoeing and fat-tire bikes available for individuals to utilize. He reported that the Committee approved usage of the hockey rink for might teams and the Centennial Little Leagues use of the baseball fields during the summer. He stated that the Committee was looking to host a new event which will coincide with the Waterski Show on Thursday evenings (farmers market/food trucks vendors for mid-June Page 7 of 9 City of Centerville Council Meeting Minutes December 11, 2019 through mid-August. Administrator Statz stated that the City is looking for a volunteer coordinator for the event. b. Love – i. Police Governing Board – Council Member Love stated that he attended the meeting where an officer was sworn in, Life Saving and Stork awards were given along with discussions regarding renewal of Officer and Sergeant contracts. He also reported that discussions also took place regarding body cameras, increase in auditor fees and Chaplain Heckman’s completion of 8 years of service with the Department. ii. Economic Development Authority – Council Member Love stated that the EDA is considering contracting with Broker, Mr. Mike Brass to provide renderings of buildings for the City owned property at 1737 Main Street. He also stated that the site is unique and without an eye for visioning, prospective buyers may have difficulty visualizing a building and use of the property. City Administrator Statz stated that rendering would also include pricing for a speculative building assisting a developer in determining a rate of return. c. Koski i. Planning & Zoning Commission – Council Member Koski stated that the Planning & Zoning Commission meeting was cancelled. ii. Fire Steering Committee – Council Member Koski stated that no meeting was held. He congratulated Mr. Tedd Peterson on the completion of his 20 years of service and hoped he had a speedy recovery following surgery. Administrator Statz stated that the Centennial Fire Department Station 3 hired two (2) new part-time firefighters. Administrator Statz stated that six (6) candidate have applied for volunteer firefighter and that they would be making offers to two (2) candidates. He reported that the Fire District is looking for duty-crew individuals which would remedy additional costs and provide for staffing during day-time hours. He encouraged individuals to become a part of their community by volunteering. d. Montain i. North Metro Telecommunications Commission – Council Member Montain stated that both the November and December meetings were cancelled and that the North Metro TV is available on Roku and AppleTV. ii. Anoka Fire Protection Board – Council Member Montain stated that a special meeting was held where a motion was passed for the budget Page 8 of 9 City of Centerville Council Meeting Minutes December 11, 2019 cycle to be completed in January when previously this was completed in April. e. Paar i. Police Governing Board – Council Member Love reported previously. ii. Other Mayoral Reports – Mayor Paar reviewed the upcoming meetings for January, congratulated Mr. Peterson on his 20 years of service, stated that the Winter Mayor’s Minutes would be completed the following week and thanked Council for their service. Mayor Paar stated however individuals choose to celebrate the Holidays to please not drink and drive. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the December 11, 2019 City Council Meeting at 8:41 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9