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Home My WebLink About2021-06-02 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, June 2, 2021 6:30 p.m. Meeting is being held in-person! Centerville City Hall 1880 Main Street Centerville, MN 55038 Or you may join via Videoconference links available at: www.centervillemn.com COMMITTEE MEETING I.CALL TO ORDER 1. Roll Call II.APPROVAL OF AGENDA 1. Call for Changes to the Agenda III.AWARDS/PRESENTATIONS/APPEARANCES 1. None. IV.PUBLIC HEARINGS 1. None. V.COMMITTEE BUSINESS (UNFINISHED) 1. 2. 3. a. b. c. d. 4. VI.COMMITTEE BUSINESS (NEW) 1. None. VII.APPROVAL OF MINUTES 1. May 5, 2021 P & R Meeting Minutes VIII.ANNOUNCEMENTS/UPDATES 1. Adopt-a-Park Monument Flower Garden Program In Full Swing 2. Pollinator Garden Ms. Seeley 3. Downtown Banners In Place But Cross-Posts that hold Banners to be Replaced (4) 4. Staff Updates 5. Council Liaison Update IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS All meetings are now being held in person at City Hall. Meetings may be live-streamed at https://northmetrotv.com/centerville-stream/ or you may join the meeting via Zoom Video Conference. Links for the video conference may www.centervillemn.com in the calendar tab. All meetings begin at 6:30 PM unless otherwise noted. Parks & Recreation Committee Wednesday, July 7, 2021 City Council Meeting Wednesday, June 9, 2021 6:30 PM Economic Development Authority Wednesday, June 16, 2021 Planning & Zoning Commission Tuesday, June 8, 2021 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation V.1 TITLE OF ISSUE: Main Street Market BACKGROUND AND SUPPLEMENTAL INFORMATION: Angela Conley will update the committee on vendors, volunteers, etc. associated with the event. We unfortunately have had some vendors pull out and added some new ones along the way. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation V.2 TITLE OF ISSUE: Tree Planting/Maintenance Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: Committee Member Seeley inspected all parks and will be updating the committee on the needs of the parks regarding tree planting/maintenance. Thank you to Committee Member Seeley for her work on this issue. COST AND SOURCE(S) OF FUNDING: No cost at this time REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CentervilleParkMaintenanceReview:May2021 page1of3 HiddenSpringsPark .ĻŅƚƩĻaǒƭźĭźƓƷŷĻtğƩƉƭʹ Testpavilionlightsandpavilionpoweroutlets Turnwateronandtestwaterfountainandbluespigot(locked) Swinghingesneedoiling ParkbenchnearRainGarden4slatsareslit(brokenfromwintercold) Parkbenchfacingwestonlakeshore1slatisslit ThreePinetrees(branchesbetween10and20feetheight)needtrimming. SeeattachedHSPmapforlocations. Note:ParksignwillneednewCityofCentervillelogowhennewlogoisrolledout. RoyalMeadows Woodchipsneededbeneathswings Basketballhoopneedsnewnet Onedeadtree(SWcornerofpark.Seeattachedmapforlocation.) Notes: ThisparkhasnoADAplayequipment. Thisparkhasnobikerack. TrailsidePark Brushandtrimmedbranchpileshouldberemoved.Southedgeofpark. TwodeadtreesonNorthsideofparkcouldberemoved. Stumpnearlakeshore,middleofparkshouldbeandgrass Seeattachedmapforlocations. CornerstonePark 3areasofdeadbushesshouldbereplacedSeeattachedmapforlocations. Plexiglassonwestsideofkioskneedswashingreadtheenclosedinfo,mayneed replacingifwashingclearitup) Kioskframecoulduserepainting CentervilleParkMaintenanceReview:May2021 page2of3 McBridePark Parksignneedsprepandpainting Basketballhoopneedsnewnet Smallpotholeintrailneedsrefillingtopreventfurthertraildamage Notes: PlayequipmentlooksOKtome.Mayneedsomepaintin2022. wouldbenice. AddingacoupleofpinetreesalongtheEastborder EaglePark Woodchipsneedtobeaddedbeneaththeswings Therearequiteanumberofpinetreesalongthenorthsideofthetrailthatcoulduse trimming (Trimmingwouldbenefittheoverallhealthofthetrees,aswellasprevent Note: Thetennis/pickleballcourtlookedingoodshape. TheParksigntoobad,butifsignisbeing AcornPark Parksignneedsprepandpainting ThePricklyweedthatwasaproblemin2020isreemerging(nastystuff) Woodchipsneedreplenishingbeneaththeswingsandsomeoftheplayequipment Themetalgriddedtopofthepicnictableiswarping Doggiepickupbagdispenserneedsrefilling Onepinetreealongthewestborderisdeadandshouldbereplaced Trimpoplar/sumacbrushfromthebaseofthepinetreesalongtheEastborder Notes: TheneighboronthewestsideofAcornParkrequestedthatthePortaPottybemoved totheNWcornerbecauseoftheoffensiveodorduringthehotmonthsofthesummer. Withthenewparkingareathathasrecentlybeenadded,theNWcornerofAcornPark lookedtomelikeagoodlocationformaintenanceandPortaPottycleaningpurposes. Iwouldliketorecommendthatweaccommodatethisrequestassoonastheparking areaisfinished. PleaseremindanyonemowingatAcornthatthePollinatorGardenwascompletedon rd May23ItislocatedintheSWcorneroftheparkandisParkBoardsanctioned. CentervilleParkMaintenanceReview:May2021 page3of3 LaMottePark Field#1moundneedsgrassseeding ThegrassontheeastsideoftheSkateParkneedsseeding Field#2umpequipmentboxneedspreppingandpainting Scoreboardneedstobereplaced.(IpickeduptheglassthatIcouldseefromthelight thatwasbroken.) Themetalgriddedtopsofthepicnictablesinthepavilionarewarping TheBBQneedstobecleanedout,alsoneedstobepainted Rubberchipsundertheswingsandplaygroundequipmentneedtoberefreshed Thenewrainbarrelneedsahoseextensionaddedtobeabletowatertheplantsaround theparksign Themaintenancegaragetwosmalldoorsneedpainting All4warminghousedoorsneedpainting ThewoodenboardssurroundingtheHockeyRinkneedpainting Recommendations: Itwouldbeagoodideatoaddasand(orcement?)bibtotheBBQnearthepavilion. IwouldliketheParkBoardtoconsiderreplacingtheballsattheGagapit. IfthebranchandgrasshutonthesouthborderofLaMotteiswithinthepark boundaries,forliabilityreasonsIwouldsuggestitbedismantled/removed. SubmittedbySuzanneSeeleyfortheJune02,2021ParkBoardMeeting CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation V.3 TITLE OF ISSUE: Fete des Lacs BACKGROUND AND SUPPLEMENTAL INFORMATION: Pat Branch will be providing the Committee with an update on the Logo Art Contest (winners, announcement, prizes, etc.); 5K/8K Run Permit Applications to Anoka County (etc.); and Paddle des Lacs Permit Application to Anoka County (sponsorship, etc.). Marie Vidger will be providing the Committee with an update on the parade (road closure permit, trophy, etc.). COST AND SOURCE(S) OF FUNDING: No cost at this time REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation V.4 TITLE OF ISSUE: MITP BACKGROUND AND SUPPLEMENTAL INFORMATION: Admin. Statz will provide information regarding the selling of alcoholic beverages by Food Trucks. Brian Peterson will provide an update of band contracts, etc. COST AND SOURCE(S) OF FUNDING: No cost at this time REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City Recreation Committee held a scheduled meeting on May 5, 2021 via Zoom Meeting (ID: 173 583 122). Present: Committee Chairman Kevin Waeghe Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Not Approved Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Emem Akpan Also Present: Mark Statz, City Administrator/Engineer Michelle Lakso, City Council Liaison ___________________________________________________________________________________ I. CALL TO ORDER Committee Chair, Kevin Waeghe, called the meeting to order at 6:32 p.m., via Zoom. II. APPROVAL OF AGENDA Motion made by Committee Member Waeghe, seconded by Committee Member Seeley, to approve the Agenda with the addition of two items under New Business, Item #1. Special Event Permit for Freiermuth Wedding and Item #2. Special Event Permit for a Quad Area Chamber of Commerce Business Meeting. All in favor. Motion carried. III. APPEARANCES 1. Pollinator Garden Update Nora Cole, Hailey Peterson and Katie Paduveris appeared before the Committee to provide an update. They stated the following: a. An entomologist will be providing an educational talk to the Girl Scouts on Thursday, May 13 at 6:30 pm at the site of the Pollinator Garden in Acorn Creek Park and Committee Members are welcome to attend. b. Potential planting day, May 23, 2021, beginning in the morning, and a list of three (3) seasonal blooming plants were shared. The neighbors will be informed of this upcoming activity. IV. V. UNFINISHED BUSINESS 1. 21-001 - Fete des Lacs City of Centerville Park and Recreation Committee Meeting Minutes May 5, 2021 The May meeting was rescheduled to Monday, May 10, 2021, due to the Governor updating/relaxing the COVID Restrictions on Thursday, May 6, 2021. There was no appointment of a second liaison for the Fete des Lacs Committee. a. Logo Art Contest & Other Information At this point about 100 total entries have been received from both the elementary & secondary schools. The judging will be done by Mr Branch & Committee Member Errickson-Grahek by Monday, May 10, 2021, selecting the top three from each school, with the results to be published in the local newspapers. b. 5K/8K Runs Ms. Nissa Larson, Running Ventures, will be the timer again this year. The rules were discussed, but more will be known after the Governor's speech on May 6, 2021. It was anticipated that some of the previous guidelines would be relaxed, however an award ceremony may not happen following the runs. Motion made by Committee Member Waeghe, seconded by Committee Member Errickson- Grahek to recommend the City Council approve the submission of an application for an Anoka County Permit and for the City of Centerville Permit for the 5K & 8K Runs. All in favor. Motion carried. c. Paddle des Lacs Sanborn Canoe will be sponsoring this event and donating a new handcrafted paddle as a prize. May need the Scouts to help with this event. Centennial Fire District has acquired a boat and they may be willing to provide their services on the water. Motion made by Committee Member Waeghe, seconded by Committee Member Seeley to recommend the City Council approve the submission of an application for an Anoka County Special Use Permit and for the City of Centerville Permit for the Paddle des Lacs. All in favor. Motion carried. d. Parade The current Parade Coordinator has stepped down and a new volunteer is needed as soon as possible. Committee Members were asked to think of people that might be interested in that volunteer position, including Committee Member(s); high school students and that these individuals would be needed prior to the parade and the day of the parade. It was stated that there is a volunteer sign-up sheet on the Fete des Lacs page. 2. 21-002 - Music in the Park a. Food Truck Availability It has been suggested to add food trucks to this weekly event, that they would not need a special license and that there were concerns for generators interfering with music. Discussion ensued regarding the possibility of Fiesta Cancun offering alcoholic beverages. However there was a concern that this was a Page 3 of 5 City of Centerville Park and Recreation Committee Meeting Minutes May 5, 2021 family event and proper licensing would need to be obtained. Administrator Statz would look into the requirements. b. Weekly Line Up This schedule will be posted on the Citys' website and other promotional materials. c. Promotion Ms. Lonnie Olson has offered to help with the promotion of this event. She has submitted very professional and attractive artwork to be printed. There was, however, an additional cost of $55 over and above the $502.04 approved previously. Consensus that this would be approved rather than try to find another printer due to time constraints. The signage for the A-frame kits will be ordered on May 6, 2021. It was suggested that a one-page flyer be provided as handouts to be distributed by the volunteers. Motion made by Committee Member Peterson, seconded by Committee Member Seeley to approve the invitation/addition of food trucks, the additional $55 cost to the signage and the approval of the weekly line-up. All in favor. Motion carried. VI. NEW BUSINESS 1. Special Event Permit - Freiermuth Wedding Motion made by Committee Member Waegher, seconded by Committee Member Seeley, to approve the Special Event Permit for Tiffany Freiermuth for the use of Hidden Spring Park on June 5, 2021 from 10:00 am to 6:00 pm for a wedding. All in favor. Motion carried. es Chamber of Commerce Business Meeting Motion made by Committee Member Weaeghe, seconded by Committee Member Seeley, to approve the Special Event Permit for the Quad Cities Chamber of Commerce for the use of Lauie LaMotte Memorial Park on May 17, 2021 from 4:00 pm to 6:00 pm for a business meeting. All in favor. Motion carried. VII. APPROVAL OF APRIL 7, 2021 MEETING MINUTES Page 4 of 5 City of Centerville Park and Recreation Committee Meeting Minutes May 5, 2021 Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger to approve the minutes of the April 7, 2021 P & R committee meeting with one correction: Unfinished Business, Item 7, the wording at the end of the motion southeast to be changed to southwest. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Eight vendors have applied with an additional five that have indicated an interest. There would be room for up to 28 vendors. Additional volunteers are needed Thursdays, July 8 through August 12, 2021 from 4:00 p.m. to 8:00 p.m., in 2 hour shifts. Public Works will place the picnic tables and barricades, including refuse and recycling containers. Parking will be provided in the south end of the school parking lot. 2. Approximately 20 volunteers showed up, including members of the high school group, Lion Heart on Saturday, April 24, 2021, to clean up several of the parks. Mayor Love thanked the volunteers and provided pens and hand sanitizer to the volunteers. 3. Bald Eagle Water Ski Cl The club has submitted a copy of their permit from Anoka County and insurance information to the City. 4. Centennial Baseball Schedul A copy of the Little League schedule for the use of the ballfields 1 & 2 at Laurie LaMotte Memorial Park on Tuesdays and Thursdays was submitted to the City. 5. Adopt-a-Park Monument Flower Garden The base of the flagpole has been cleaned up by Mrs. Susan Love and Mayor Love. Before and after photos were provided. A volunteer is still needed to help beautify the area around City Hall. It was suggested that before and after photos be taken for any projects undertaken in the future. 6. Staff Updates 7. Mr. Statz reviewed his bi-monthly report with the Committee Council Member Lakso did not have an update, but she thanked the Committee for their dedication and hard work to help make Centerville a wonderful place to live. IX. ACTION ITEMS/AGENDA ITEMS To be closed & deleted as of 5-5-21 21-006 To be changed as of 5-5-21 19-022 change date to June, 2021 20-005b change date to June, 2021 21-002 change date to June, 2021 Page 5 of 5 City of Centerville Park and Recreation Committee Meeting Minutes May 5, 2021 21-003 change date to June, 2021 21-004 change date to June, 2021 To be added as of 5-5-21 - NONE X. AGENDA ITEMS FOR JUNE MEETING UNFINISHED BUSINESS: 1. 19-013: Master P & R Trail Plan 2. 19-014: Main Street Market 3. 19-022: ADA Playground Equipment 4. 20-005b: Development of Park Tree Planting Plan 5. 21-001: Fete des Lacs a: Logo Art Contest b: 5K/8K Runs c: Paddle des Lacs d: Parade 6. 21-002: Music in the Park UPDATES/ANNOUNCEMENTS 1. Pollinator Garden 2. Adopt-a-Park Monument Flower Garden Programp 3. Downtown Banners XI. ADJOURNMENT Motion made by Committee Member Seeley, seconded by Committee Member Err to adjourn the May 5, 2021 meeting at 8:39 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 6 of 5 ACTION ITEMS PARKS RECREATION Assigned PersonDate #ItemStatusAction Website Redesign is a priority. P&R should develop outline P & R Web Site PagesStaffOpenof their page content and functionality. 16-026On-Going Master P & R Trail Plan - Review Park 19-013MapsM. StatzJune, 2021OpenNeed to push due to current workload. 19-014Main Street MarketM. StatzOn-GoingOpenUpdate On Agenda Any update from clean-up day? P. Palzer contacted via 19-022ADA Playground EquipmentK. FreiermuthJune, 2021Openemail last week (5/27/2021) This project should be started soon in readiness of 2021 P & R Events CalendarHeidi E-GJuly AgendaOpenactivities. 20-004 Seeley/Peterso Develop Park Tree Planting Plann/StatzJune, 2021OpenAny update from clean-up day? 20-005b City Staff working on Decorative Lighting Plan for Pleasure 20-009Lighting on Pleasure RinkP. PalzerAugust, 2021OpenRink. 21-001Fete des Lacs 2021M. StatzOn-GoingOpenOn Agenda 9 week run of Tuesdays in June and July. On Agenda - 6 Music in the Park 2021PetersonJune, 2021OpenContracts Emailed & Kiosk/Web Site Updated 21-002 Seeley/Girl Pollinator GardenScoutsMay, 2021OpenWhat are next action steps? 21-003 Public works is committed to having the restrooms open LaMotte RestroomsMay, 2021Closeduring park hours in the summer. 21-004 Volunteers Thank You & Appreciation Get TogetherTBDSept., 2021OpenShould discuss P&R involvement in planning this event. 21-005 Following April 7, 2021 MeetingPage 1 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation VIII.1 TITLE OF ISSUE: Adopt-a-Park Monument Flower Garden Program BACKGROUND AND SUPPLEMENTAL INFORMATION: Numerous volunteers have commenced, completed renovation/planting, requested reimbursement, and are caring for the gardens. If you have not been out and about they all have outdone themselves. The rain barrels are available for use. Thank you to all volunteers and the Public Works Department for their ongoing assistance in providing water to the barrels. COST AND SOURCE(S) OF FUNDING: Reimbursement as Volunteers Request - Up to $100/garden REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation VIII.2 TITLE OF ISSUE: Pollinator Garden BACKGROUND AND SUPPLEMENTAL INFORMATION: Suzanne Seeley will be giving an update on the status of this program and recent plantings. COST AND SOURCE(S) OF FUNDING: No Cost. REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 2, 2021 Parks and Recreation VIII.3 TITLE OF ISSUE: Downtown Banners BACKGROUND AND SUPPLEMENTAL INFORMATION: Wednesday the Public Works Department installed the banners purchased by EDA in the the Downtown area along Main Street. They add a certain pazazz to Centerville and are a very nice amenity. Mr. Jim Weatherhead, EDA, who spearheaded the ordering, proper location, etc. with the project had been out of town during the delivery process of the banners, connectors, etc. When he arrived into the City the Public Works Department was installing the last banner. He noticed that there was an ordering error with several of the banner holders, contacted the vendor and replacements will be forwarded shortly. Thank you to the Public Works Department and the City of Lino Lakes for the use of their equipment. COST AND SOURCE(S) OF FUNDING: No Cost. REQUESTED ACTION: Update only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular