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Home My WebLink About2021-06-23 CC Packet CITY OF CENTERVILLE CITY COUNCIL WORK SESSION AND MEETING AGENDA Wednesday, June 23, 2021 5:00/6:30 p.m. MEETING IS IN PERSON CITY HALL COUNCIL CHAMBERS LIVE-STREAM: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I. CALL TO ORDER 1. Roll Call II. AGENDA ITEMS 1. 2. Preliminary General Fund Budget and Levy Discussion COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. V. PUBLIC HEARING 1. None VI. APPROVAL OF MINUTES 1. February 10, 2021 City Council Meeting Minutes (pg. ) 2. February 24, 2021 City Council Work Session & Meeting Minutes (pg. ) VII. CONSENT AGENDA 1. City of Centerville Claims through June 23, 2021 (Check #33813-33843) & (1715E- 1720E) 2. Centennial Lake Police Department Claims through June 17, 2021 (Check #13856- 13881, (2021028E) & Payroll (Check #13868-13869) (pg. ) 3. Centennial Fire District Claims through June 8, 2021 (Check #9094-9101), (2021010E), Payroll (Check #9089-9093) & Voided Check #9066) (pg. ) 4.1823 Prairie Drive, Encroachment Agreement - Fence VIII. OLD BUSINESS 1.None IX. NEW BUSINESS 1.Approval of Annual Audit X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report (pg. ) 2.Council Reports a.Lakso Anoka County Fire Protection Council Parks & Recreation b. Koski Fire Steering Committee Planning & Zoning Commission c. King Economic Development Authority d. Mosher Economic Development Authority Police Governing Board e. Love North Metro Telecommunications Commission Police Governing Board Fire Steering Committee Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL Met Council Environmental Services (MCES) 2022 Rate Info REMINDERS esday, July 13, 2021** - New Date CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 23, 2021 Planning and Zoning WS 1 TITLE OF ISSUE: Centra Homes - Block 7 - Final Layout and Materials Discsussion BACKGROUND AND SUPPLEMENTAL INFORMATION: Over the course of the last two months, City Staff and Centra Homes have engaged in design discussions, resulting in multiple iterations of site layouts and conceptual elevations. The current layout and elevation concepts were shared with the public during a neighborhood meeting on June 9. In general, much of the feedback from the neighborhood centered around the desire to see less dense development of the site. The current proposal of 27 units on 1.62 Acres equates to 16.7 units/acre. The site is zoned M-2, which requires densities of between 12 and 30 units/acre. Staff is seeking direction as to whether or not to continue with the current concept or make changes based on public input. If the council chooses to continue pursuing the current concept plan, staff will present additional information regarding some design choices and their financial impact (see attached information). COST AND SOURCE(S) OF FUNDING: $0 - $230,000; Sources to be determined REQUESTED COUNCIL ACTION: Work Session item only. No official action requested. General direction on Block 7 development is anticipated. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Concept Elevations & Materials Studies Other (specify) ____________ _____ _____ _____ _____ Design considerations and financial impact memo _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date: June 18, 2021 To: Honorable Mayor and City Council ity Administrator/Engineer The city has entered into a Memorandum of Understanding (MOU) with Centra Homes for the development of the City-owned Block 7 Property in the Downtown area. The (RFP), for the development of the propert eir proposed contribution to the site development costs and any commitments they were seeking from the city. ment was to bear all of the development costs with the exception of paying just $1 for the land and requesting a cap on Streetscaping costs at $100,000. This statement was based on their proposed layout for the project which featured 24 units, half of which faced east, the other half west, with a central alley serving the homes from the rear. Site Layout Discussion As Centra Homes, city staff, the city Council have explored various design alternatives over the past few months, we have landed on a preferred concept. The concept is materially different from the proposal in two ways: 1) There are 250 more lineal feet of internal roads and 10 additional parking spaces 2)There are 3 additional units The additional road and parking areas require additional investment, while the 3 additional units provide additional revenue. The net affect of these two cost factors is an increase in project costs of $80,000. Therefore, the developer is asking the city to agree to an additional contribution of $80,000 if the preferred layout is used. Building Materials Discussion gn Guidelines discuss a number of issues related to the design of building facades (equivalent to our M-2 zoning). Some of the design considerations are: Provide a diverse mix of materials, applied in a variety of proportions, exposures and detailing within a block, or along a street. Encourage durable, high quality materi Siding is not allowed (vinyl, metal, wood) except as a complimentary use. Encourage the use of mostly brick or comparable alternative; minimum requirement of 50% of non-glazed wall area. The guidelines are not specific about the desired finishes on non-street facing sides of the buildings. The proposed materials on the front facades of the homes include a variety of materials and use vinyl siding as a complimentary use (making up less than 50% of the non-glazed wall exposure). Discussion at the Planning and Zoning Commission and City Council level have requested that upgraded siding materials be used, especially on the front facades of the homes. Centra Homes believes that the use of vinyl siding as a complementary material is in keeping with the Master Plan and Design Guidelines and will provide a worthy aesthetic city wishes to see the use of upgraded siding (such as LP Smartside, etc.), Centra Homes is requesting an additional financial commitment from the city of $50,000 for the front facades or $150,000 for all sides of the homes. Summary Centra Homes is requesting that the city consider two design decisions and their related cost implications: Site Layout Option Added City Cost Original Layout $0 Preferred Layout $80,000 Siding Materials Option Added City Cost No Upgrades $0 Upgrade Front Façade $50,000 Upgrade All Sides $150,000 Attachments: Concept Layouts, Elevations cc: Carla Dunham, David Patberg, Kurt Glaser, Phil Carlson 10 GUEST PARKING: 48 APRON 48 GARAGE TOTAL: 27 UNITS R O W H O M E S 20’ W END UNIT: 1220’ W MIDDLE UNIT: 917’ W MIDDLE UNIT: 6 CENTRA HOMES - CENTERVILLE ROWHOMES CONCEPTUAL SITE PLAN Memorandum Date: June 23, 2021 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer From: Bruce DeJong, Finance Director Item: 2022 General Fund Budget and Property Tax Levy Discussion City staff are looking forward to discussions regarding the General Fund budget for 2022 with the City Council. We are updating the known changes to the budget. These changes take the form of signed contracts or outside agency changes over which the city has little or no control. The items of which we are aware are shown below with their impact on the budget. As you can see in the table, there are a number of items that are still not finalized. DĻƓĻƩğƌCǒƓķDĻƓĻƩğƌCǒƓķ .ǒķŭĻƷ/ŷğƓŭĻwĻǝĻƓǒĻ9ǣƦĻƓķźƷǒƩĻ /ŷğƓŭĻ/ŷğƓŭĻ Rough Wage&StepIncreases~$20,000 estimate LocalGovernmentAid? Rough FireContract~$10,000 estimate PoliceContract(based Rough on2.9%incr&formula~$50,000 estimate adj) Audit$300 Elections$26,060 LMCITInsurance$7,000 LiquorLicenses($8,000) GamblingTax ($2,000)($3,500) Pulltabs AssessingContract$1,600 $800Matchexp FireAid withreimb Fines($2,000) MetroInet$4,000ITjointpowers DebtServiceLevy ($49,391) Totals ($12,000)$61,369 NetTotal $73,3692.6%Increase The above information does not account for any of the anticipated American Rescue Plan (ARP) funds, which we anticipate receiving in 2022. We have not yet gone through the individual department budgets in detail. We intend to incorporate prior year spending and make some additional estimates of what needs to be budgeted for each line item. There will certainly be additional changes as we proceed with the budget through the preliminary adoption in September. Staff is happy to discuss budget issues and answer questions at any time with council, property owners, and residents. After this discussion, staff will bring back a full budget, including information on capital fund expenditures for equipment, streets, and City Hall parking lot improvements at the Work Session in August. At this meeting staff is looking for general feedback from the City Council regarding any potential revenue or expenditure changes. CITY OF CENTERVILLE CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION February 10, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on February 10, 2021 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong George Eilertson, Northland Securities d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz noted that he would like to add check #33556 and #33557 under Consent Agenda Item #1. Motion by Council Member Koski , seconded by Council Member King, to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS City of Centerville Council Meeting Minutes February 10, 2021 1. None. V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. September 9, 2020 City Council Meeting Minutes Council Member Lakso noted a changed needed under the Fire Steering Committee update. She stated that it should state that there was a policy change, not a change in the benefit structure, but in the policy regarding alcohol to reflect zero tolerance. Administrator Statz stated that this may be when the retirement contribution was changed from $5,000 to $5,500. He stated that staff can review the portion of the meeting and clarify that the minutes are correct. Council Member Lakso suggested inserting a period have to take the time to go back and check. Council Member Koski noted that his name was spelled incorrectly at the bottom of page 4 of the packet, and the word aquifer is spelled wrong in a few places on pages 5. Motion by Council Member Koski, seconded by Council Member Lakso, to Approve the September 9, 2020 Minutes with Amendments, as discussed. A roll-call vote was taken. Mayor D. Love and Council Members Lakso & Koski voted in favor. Council Members King and Mosher abstained. Motion carried. VII. CONSENT AGENDA City Administrator Statz stated that Check #33556 is for M&M Endeavors through the Revolving Loan & Grant Program and Check #33557 is a deferred compensation payment to one of the City employees that was missed on the last payroll. 1. City of Centerville Claims through February 10, 2021 (Check #33526-33555) & 1649E-1652E) & Revolving Loan & Grant Program - Check #33556 and M & M Endeavors & Def. Comp. Missed last payroll - Check #33557 2. Centennial Lake Police Department Claims through January 28, 2021 (Check #13627-13644 && (E2021005-2021006) 3. Centennial Fire District Claims through February 9, 2021 (Check #8995- 9006) & (E2021002) 4. 5. 6. 7. reet and Utility Improvements 8. Page 2 of 10 City of Centerville Council Meeting Minutes February 10, 2021 9. Donation from Matt Montain Mayor Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Council Member Lakso asked to pull Item #8 for discussion. Council Member Lakso stated that she wanted to bring notice to the reason that they redid the concrete. She explained that they removed crumbling concrete that was unsafe and unsightly and replaced with new concrete. She stated that it looks nice and is definitely an improvement as well as safer with the corner railing. She expressed her appreciation for the grant, the property owner, and the EDA. Mayor Love noted that the EDA spent a lot of time and multiple meetings discussing the application, the completion of the work and the downtown area. Council Member King noted that there is probably more whittling down that needs to happen with regard to the grant program in general. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Consent Agenda as Amended with the addition of Checks #33556 and #33557. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. VIII.OLD BUSINESS 1. Bond Refunding Mr. George Eilertson, Northland Securities, reminded the Council that at their January 13, 2021 meeting discussion was had regarding the potential of refunding the C explained that the bond sale will be called on February 24, 2021 which is what the resolution included in the Council packet reflects. He stated that they are also asking for a motion to approve the Municipal Advisor Agreement between the City and Northland Securities. The Council discussed interest rates, the current demand for bonds in the market and that Minnesota municipalities are being well received in the market. Finance Director DeJong gave a brief explanation of why there is a need to bond for 105% over levy. Motion by Council Member Koski, seconded by Council Member Lakso, to Adopt Res. #21- 0XX Providing for the Competitive Negotiated Sale of Bonds and Setting the Sale Date of February 24, 2021. A roll-call vote was taken. Mayor Love and Council Members - Koski, Lakso, Mosher & King voted in favor. Motion carried. Motion by Council Member Koski, seconded Council Member Lakso to Approve the Municipal Advisor Agreement between the City of Centerville and Northland Security, as Page 3 of 10 City of Centerville Council Meeting Minutes February 10, 2021 presented. A roll-call vote was taken. Mayor Love and Council Members - Koski, Lakso, Mosher & King voted in favor. Motion carried. IX. NEW BUSINESS City Administrator Statz asked if the Council could take the next two agenda items in reverse order 1. Administrator Statz noted that last week there was a joint meeting between Council, e thPlanning and Zoning Commission, and the EDA to review two proposals for development of the City owned property known as Block 7. The Planning and Zoning Commission had voted unanimously to recommend to the City Council that the City move forward with Centra Homes for their concept for 24 row-home style townhomes. He stated that staff is asking the Council to direct staff to negotiate a Memorandum of Understanding (MOU) for this project based on the proposal submitted by Centra Homes. Attorney Glaser explained that the reason that a MOU would be the next step in getting the project off the ground and to ensure that it meets the prer Administrator Statz explained that an MOU also that says the City is ready to negotiate, in good faith, in an exclusive manner for a period of time while allowing them to do their due diligence and start digging into the details. He noted that Mr. Dave Pattberg and Ms. Carla Dunham from Centra Homes are in attendance if there were questions. Mr. Pattberg, CFO, Centra Homes, explained that they are excited for this opportunity and to take the next step in this process in working with the City to have a successful project on Block 7. Council Member Lakso asked if there was a summary of the initial feedback from the neighborhood. She stated that she would like it to be considered and put into the record because she remembers some of the feedback that has come in from previous projects. Administrator Statz noted that no neighbors had commented at the meeting. He noted that he had only received one (1) e-mail following the meeting last week and it contained positive feedback. Council Member Koski stressed the importance of having clear communication regarding this project and allowing as much participation from the neighborhood as possible. He asked about the duration of the MOU and asked if it would be 90 days. Administrator Statz noted that they will work together with the developer for an appropriate duration period. Mr. Pattberg noted that 90 days may be a bit tight because they would like to hold a neighborhood meeting but they would like to have the architectural plans further along before the meeting so they can show people what they will see. He stated that they can talk through those details with staff on the desired duration of the MOU. Page 4 of 10 City of Centerville Council Meeting Minutes February 10, 2021 Council Member Koski stated that he was very happy to hear that Centra Homes is planning to work with the neighborhood. He asked when the project would be expected to be completed. Mr. Pattberg stated that he expects that it will be 2-3 years before the last house is built and closed. Mayor Love asked when the first home was expected to be built. Mr. Pattberg explained that the entitlement timeline can take a bit of time but they are hoping to get the grading and utilities done in 2021. If there are no hiccups in the process, they could have the first home completed by the end of 2021. Mayor Love noted that he is very happy that this project is able to move forward without TIF and is excited about partnering with Centra Homes. He stated that he personally felt the apartment building was a better overall project for the City as a whole, even though the neighbors in the area did not support that idea. He stated that he forward with this product, so he is in full support of the Commission and their guidance. He stated that he is extremely happy that there will be development on land that was been vacant for a very long time. Administrator Statz gave a brief overview of the proposal, what the MOU will be based on and reviewed some of the terms that will be included in the MOU including: developer to pay 100% of all City fees; 100% of utility relocation costs; 100% for paying fair share of assessment; and will cover up to $100,000 of streetscape costs. Motion by Council Member Koski, seconded by Council Member Lakso to Direct Staff to Draft a Purchase Agreement and a Memorandum of Understanding with Centra Homes based on their proposal for the redevelopment of Block 7. Council Member King asked about the building layouts and if they would be connected or separate. Mr. Pattberg explained that there will be 6 units per building and a total of 4 buildings, which makes for a total of 24 units. Council Member King asked how the figures would be affected if this project takes three years to complete. Administrator Statz noted that this is a good question and will need to be taken into account and written into the MOU. He stated that there may be some language added that would include the possibility of some reasonable adjustments to things like sewer and water fees or park dedication fees. Council Member King encouraged thoughtful placement of the first building in case there is a downturn in the housing market. He questioned what the ballpark prices would be for the units. Mr. Pattberg explained that their current vision is to put up the first building in the most northern portion of the lot that faces Centerville Road. He stated that in order to meet the 80% Area Median Page 5 of 10 City of Centerville Council Meeting Minutes February 10, 2021 Income (AMI) for the CDBG grant, they will need to have 2 the remainder would go up from there. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Mosher & King voted in favor. Motion carried. Mayor Love welcomed Centra Homes to the City and noted that he is looking forward to working with them in the future. st 2. Targeted Picketing Ordinance (1 Administrator Statz noted that the Council had discussed this at a few work sessions. He noted that st this is the 1 Reading of the ordinance and the intent is to have a 2nd reading, so if there is general support today, it will also be on the February 24, 2021 Council Agenda for final approval, adoption, and publication. He gave a brief overview of the background on this proposed ordinance and the desire to keep the language the same as other cities. He explained that the impetus for the ordinance is to prevent picketing that is menacing or problematic for residents or their neighbors. He stated that it would also pr residents not feeling comfortable in their own homes, and being fearful about where they live. He st stated that they feel that this does not prevent people from expressing their 1 Amendment rights in areas that are more public and non-residential in nature within the community. Attorney Glaser noted that there is a complex background in Constitutional law that supports the language that is included in the ordinance and would echo Administ change the language as it has been presented. He explained that the goal of the City is to allow e police department may not have the ability to control crowds when they get out of hand, which is what was seen recently in Hugo. This ordinance is really meant to address the potential menacing aspect of picketing and protesting in front of an individual home and noted that it closely mirrors State Statute and also noted that Section 1, Subs.3 is the section that is unique to cities. Mayor Love noted that he wanted to apologize if he had offended anyone during the work session with the fictitious nature of his comment. He explained that he had actually been thinking of his it to be taken out of context. Council Member King questioned what would happen if somebody would be walking, standing, marching, but were not yelling or using a megaphone and instead, just talking or just quietly carrying a sign and not being menacing. Attorney Glaser stated that the Supreme Court asks if the restrictions to limit speech fit in the proper time, place, and manner. He noted that sometimes there is not a bright line test that clearly shows people have crossed the line. He explained that it usually ends up being what is called the totality of circumstances and a judgment call is made based on the facts that are in front of them. He stated that the purpose of this is to say that of the time, place, and manner restrictions, there is something special about a home which is what this ordinance addresses. Page 6 of 10 City of Centerville Council Meeting Minutes February 10, 2021 There was discussion about the expectation of privacy; content of the signs, even if they are calm and quiet; picketing that has happened in the area; expression of public speech; and times when a permit may be necessary for a demonstration with a large crowd. Council Member King shared the one example he can think of where he has seen picketing was in White Bear and noted that he is afraid that this is instituting an ordinance that unnecessary He stated that he does not support the ordinance. The Council discussed various scenarios of protesting and picketing in a fashion that is going neighborhood to neighborhood in a way to get people riled up, but is not necessarily targeting one person or residence. Attorney Glaser noted that the above scenario may not be a violation of this ordinance. Council Member Lakso stated that she sees this as a tool in the toolbox that will allow the speech, but takes into account public safety. She stated that, however, she would honor, to some degree, the reason why people want to picket and protest in a bit with this decision. She explained that she likes that there is another layer of protection but is unsure it will help the City and noted that she is sensitive to what was previously discussed. She stated that graphic signs are not threatening, but breaking windows would be. She noted that she hears the points that Council Member King is making, but she is still unsure how she feels and looks forward to hearing from the rest of the Council. Council Member Koski clarified that this ordinance affects residential areas and not businesses. He stated that freedom of speech is one of the great things about this Country. He stated that he would like to balance freedom of speech with public safety which will be tough. He stated that he would support the resolution the way it is written because it is for residential areas and does not Mayor Love stated that he believes one of the most important pieces of this for our community is the police department. He stated police department is strong and has a very good culture. He explained that he has had a conversation with the Police Chief about this situation and the Chief shared that he has the goal of leaving every situation better than it was when they got there and also to build relationships in every situation. He stated that there was a situation that e neighbors felt unsafe in their own homes. This ordinance does not stop any one from picketing or protesting but does put a tool in the police can utilize in our community to ensure people do not feel threatened in their own homes. He stated that he is very supportive of this ordinance st because it does not take away 1 Amendment rights but ensures residents feel safe in their homes. The Council discussed the situation in Hugo and existing laws that stop that type of activity because they were blocking the streets and the sidewalks. There was discussion about police training and existing laws for trespassing and blocking traffic. Council Member King reiterated that he feels that this is an ordinance that is not needed because of the existing laws and feels that it is just responding to the times. He questioned why this resolution was needed if the other laws are already in place. Page 7 of 10 City of Centerville Council Meeting Minutes February 10, 2021 Mayor Love stated that he thinks Council Member King is asking for an explanation of how this ordinance strengthens what the City already has in place. Attorney Glaser stated that he thinks this can be looked at by using the example brought up earlier with the situation in Hugo. He stated in that group of people, there were those violating other laws, such as blocking a roadway, but some were not and were lawfully on a sidewalk. He stated that there will be individual circumstances where someone is not violating the other laws and this one would come into play. He stated that this is a law of last resort and shared examples of protests where there were literally lawyers there guiding the protesters to ensure that they were not breaking the law. He stated that not every single incident will invoke another law and this resolution is the patch that can go over that hole. Mayor Love noted that there will be another reading of this ordinance before action is taken. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz stated City Hall is taking shape and the Council Chambers is looking very nice. He noted that staff is close to being moved into their new office space and reminded the Council that City Hall is not open to the public. He noted that there are a number of volunteer opportunities associated with summer activities that are still planned. He stated that there is a farmers market called Main Street Market that will happen in July/August as well as a full slate of Music in Park events. He stated that they are looking with an optimistic view for the summer with the hope that there will be a robust set of events through the Parks & Recreation Committee. Mayor Love asked Administrator Statz to comment on the illegal burning he mentioned in his report. Administrator Statz stated that there has been a resident who has had a number of issues with accumulating junk on their property and has been burning miscellaneous garbage. He noted that the City ordinance requires that backyard campfires utilize clean, dry wood only. Council Reports a. Lakso - i. Council Member Lakso reported that there was discussion about the upcoming budget draft and noted that the auditor caught outstanding payments that no one knew about until reconciliation. She noted that through Anoka County Dispatch they are going to try to do group alarm-mutual aid/auto aid and figure out at level of dispatch instead of incident commander once he gets to the scene. Council Member Lakso stated that discussions around activities/events was discussed. She also stated that the Adopt a Garden program is going very well. She also reported that discussions continue regarding the Main Street Market event. Page 8 of 10 City of Centerville Council Meeting Minutes February 10, 2021 b. i. Fire Steering Committee Committee meeting would be taking place tomorrow evening at 7:00 to discuss the results of the information that the consultants came up with for the Department. ii. Planning & Zoning Commission iously reported on that the Commission discussed Block 7 redevelopment. Council Member Koski expressed his appreciation to ex-Council Member Matt Montain for his generous donation to the City. He reported that the theme for the parade/logo had been established, Centerville Heroes. c. Council Member King stated that the EDA meeting would take place the next Wednesday. ii. North Metro Telecommunications Commission Mayor will provide the report. He expressed his appreciation for the generous donation from ex-Council Member Montain. d. Council Member Mosher also stated that the EDA meeting would take place this upcoming Wednesday. Council Member Mosher stated that the board met on February 8, 2021 where they introduced Captain Pat Aldrich and CSO Officer Jeff Lambrecht. He stated that there was discussion about the critical incident response, making plans and standards operations of how to respond to these types of incidents. He stated that they want to work at planning before things happen. He stated that they discussed people in City roles, their role if a tragedy happened and explained that the Police Department would prefer they just sit tight unless they are called upon to be a recognized leader and to assist. He stated that he would like to learn more about the role of the CERT team. e. Love i. Police Governing Board was appointed as Chair of the Board. He also reported that there was discussion about emergency planning for public officials, where they learned to allow the Chief to place information on Social Media rather than prematurely reporting on matters. He stated that the point is to make sure that homes and families are safe and allowing Public Safety Officials to take care of issues. He also stated that the Board approved a number of upgrades to the building such as coating of the glass and lighting following a recent incident. ii. Mayor Love stated that the meeting would take place on February 24, 2021. Page 9 of 10 City of Centerville Council Meeting Minutes February 10, 2021 Mayor Love expressed his appreciation to the Council and Administrator Statz for holding the annual retreat to work on the 2021 goals, structure moving forward, and reconnecting with each other. He stated that Administrator Statz will put together a recap for the Council in the near future. XI. RECESS TO CLOSED EXECUTIVE SESSION Mayor Love Recessed to the Closed Executive Session at 8:07 p.m. CLOSED EXECUTIVE SESSION (Pursuant to Minnesota Statute Section 13D.05, Subdivision 3(b) I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Alex Lawn & Turf, LLC City Attorney Glaser read aloud a statement: Discussion and examination of legal opinion and strategy regarding Alex Lawn & Turf, LLC and explained that absolute confidentiality is required for a full and candid discussion with Legal Counsel and such discussion could not occur in a public setting without jeopardizing III. ADJOURNMENT (from Closed Executive Session & Resume Regular Council Meeting) Motion by Council Member Lakso, seconded by Council Member Koski to Close the Closed Executive Session at 9:34 p.m. XII. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member King to Adjourn the Regularly Scheduled Council meeting at 9:39 p.m. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Mosher & King voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 10 of 10 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING February 24, 2021 5:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on February 24, 2021 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. WORK SESSION I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:04 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Steve King Not Approved Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong George Eilertson, Northland Securities d to mean that the noted individuals were visibly and audibly present on the videoconference call. Administrator Statz stated that he neglected to add a presentation by Centennial School District for the Regular Council Meeting. II. AGENDA ITEMS 1. Centennial Fire District Study Update Administrator Statz provided Council with an update and stated that discussions were held at the Centennial Fire Steering Committee and several steps can and have been taken that were included in the study. He also stated that the study has recommended opportunities for collaboration for responding to fire calls, day-to-day operations, etc. He reported that the study addressed the partnering with the Public Safety Department at the City of Lino Lakes, the Spring Lake Park/Blaine/Moundsview Fire Department (SBM) or reported that the Co-Chiefs and Administrators have been working diligently with Fire Personnel as this is not a takeover of the department but contracting of services to assess savings and staffing solutions. He stated that discussions have ensued and will continue with the aforementioned departments with SBM the elimination of all full-time positions, Lino Lakes is unsure as their new City of Centerville Council Meeting Minutes February 24, 2021 structure/model is not working as anticipated. He stated that he is requesting that Council direct staff to engage with other partners for collaboration possibilities. He discussed numerous scenarios of individuals on call waiting for calls, covering areas for other communities, etc. He stated that discussions do not include owning existing equipment or stations or breaking up of the department but rather exploring options for potential savings and public safety. Lengthy discussion ensued by members of Council who stated that the report was interesting, firefighter responses, financial implications, reorganization, morale, own leadership, standards of operation, ordinance, looking into training, inspections, what can be implemented immediately, dissolving an agreement if needed, ensuring firefighter benefits, shift in leadership, initial training quality versus ongoing training, etc. 2. EDA Strategic Plan Update Administrator Statz stated that this is an expectations, their role, value, marketing arm of the city/promotion (rebranding, beautification, business support, Loan/Grant Program and Blue Sign Program. Lengthy discussion ensued regarding the appointment of two (2) Council Members on the EDA and comfort that is provided by that, City entrance monument, collaboration with the Parks & Recreation Committee, attracting businesses, aesthetics of buildings, identify and prioritize items for them to work on, stronger voice of businesses, working relationships, what businesses want from the EDA, assisting current businesses, entrance monument(s), new website and EDA presence on it, etc. Administrator Statz stated that he would forward a bullet list of activities of the EDA. III. ADJOURNMENT Mayor Love adjourned the Work Session at 6:20 p.m. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL* Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. Page 2 of 17 City of Centerville Council Meeting Minutes February 24, 2021 STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong George Eilertson, Northland Securities the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Mayor Love stated that he would like to add a public comment section immediately following the agenda and also added New Business, Item #1 - Sale of Pick-up Trucks and renumber the agenda accordingly. Motion by Council Member Koski, seconded by Council Member Lakso, to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. IV. PUBLIC COMMENT Larry Jiles, Jr., new tenant of the former Vincen catering company that offers unique curb-side and delivery services that provide gourmet food to homes at an affordable price. He noted that they attempt to use all natural and organic ingredients. He stated that he has reviewed the 2040 Comprehensive Plan and feels there are a lot of benefits he can bring to the community that will match the goals of the Plan. He stated that he can help enhance neighborhood engagement with a small-town family café that specializes in breakfast food as well as home-style cooking. He stated that he is interested in 1695 & 1691 Centerville Road for such a café. Administrator Statz asked Mr. Jiles to share how people can get in touch with him. Mr. Jiles stated that on Facebook, they post their menu daily and people may also look at www.chefhothands.com. He noted that they take walk-in orders as well as phone orders. He stated that orders will take between 15 and 20 minutes to prepare. He stated that they also offer delivery service, that is similar to Door Dash or Grub Hub but will save the customers a few dollars because, other services upcharge the customers by about 28%. He stated that it is fine dining delivered to your home and explained that they take pride in how they put the food in the box, so when you sit down to eat at home, it is like you are sitting in a restaurant. Council Member Mosher asked for more details on the café that Mr. Jiles was considering opening. Mr. Jiles stated that it would be similar to a Keys Café, and would have an outside patio deck seating area on the back side in order to take advantage of the lake. He stated that he is still Page 3 of 17 City of Centerville Council Meeting Minutes February 24, 2021 working on the parking issue and is hopeful that they may be able to work something out with the school in order to use their lot in off hours in addition to off-street parking. Council Member Lakso thanked Mr. Jiles for his investment in the City. She noted that he is getting noticed and expressed her appreciation for the energy he has brought to both the meeting and the City, especially the Santa during Christmas time. Council Member Koski thanked Mr. Jiles for coming to the City meeting and contributing to the community. He asked what attracted him to the City. Mr. Jiles stated that he grew up in the area, moved to Hugo when he was 14, graduated from White Bear Lake High School, and bought his first house in Centerville. He stated that he was driving down County Road 14 making a delivery in Lino Lakes, saw the sign that the space was for lease and felt it would be perfect because Centerville still has the small town feel and his desire is not to have a big enterprise, but a nice small-town café. He noted that he has a menu item coming with wild rice that is harvested in Centerville in tribute of the Dakota Indians and French Canadians came in to harvest the wild rice. Council Member Koski stated that this idea sounds terrific and would echo Council Member He asked about his background and experience. Mr. Jiles noted that he has not owned his own business before but has opened a lot of restaurants and listed some of the restaurants that he has been involved in. Council Member Koski stated that he also loves this idea and thinks the location would be perfect for this purpose. He stated that he loves the idea of having a balcony that takes advantage of the lake, yet still keeps the small town feel with this destination business. Mr. Jiles stated that he would like Centerville and his café to be considered the hidden jewel. Council Member King welcomed Mr. Jiles and noted that he lives very near him and encouraged him to keep on going. Mayor Love welcomed Mr. Jiles to the City and stated that the entire Council wishes him the best of luck in prospering his business. He asked if there were any other members of the public who wished to address the Council. There were no additional public comments. V. APPOINTMENTS/PRESENTATIONS City Administrator Statz introduced Misters Tom Dunn, Kevin Kane and Tim Edminson of M Health and noted that Co-Chief Kathy Peil was also present. Page 4 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Mr. Edminson gave an overview of the previous eight (8) months of ambulance service in the City. He noted that they had taken over on June 1, 2020 and despite some ups and downs, he feels that, overall, it has been going really well. He noted that they have responded to 2,510 calls which is about 10 responses/day. He reviewed the data surrounding mutual aid, transports, codes for acuity of responses, and response times. Administrator Statz asked if M Health knew where Allina was at in terms of response times before they took this over on June 1, 2020 in order to do a comparison. Mr. Edminson stated that North Memorial did not provide that information to them and noted that he really only saw quarterly or annual data from them, but noted that the response times that M Health has are well under what they had reported. Mr. Edminson reviewed more of the data figures for Centerville and noted that while there is always room for improvement, they feel their numbers are very respectable. He reviewed a map that represented their entire service area and explained how they decide where their trucks will be posted throughout the day, based on their data. Kevin Kane, Operations Supervisor, gave an overview of some of the relationships they have built. He noted that he offices out of Forest Lake, so he is dedicated, full-time to the area. He stated he connects with the City leaders, such as Fire Chiefs, Police Chiefs, and other city officials on a monthly basis and takes a deeper dive into the type of data that Mr. Edminson just reviewed. He stated that some of the things doing a deeper dive has enabled is cross-training to help with EMS, cardiac arrest management and just to strengthen the relationships on both sides. He stated that Lakes/Fete des Lacs. He stated that they are looking forward to being part of the public outreach to show who they are and make sure kids know they know that ambulances are not always a scary thing. Council Member Mosher asked what an Omega call was from the data table. Mr. Edminson stated that it is a situation where there was no reason for the person to call an ambulance because they should either take themselves to the hospital, or not go to the hospital at all. He stated that in his experience, it is a rare call. Council Member Lakso thanked them for their presentation and noted that it is always good to see data and thanked them for taking care of the citizens. Council Member Koski stated that it was nice to see the data and asked how it was working out Mr. Kane stated that they use the fire hall as one of their posting locations which allows the crew to get out of the truck, go inside and stretch their legs a bit. Council Member King asked for a typical scenario for examples of scenario when there is a 911 call with the Police Department, Fire Department, etc. all at the same call, arriving, etc. Page 5 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Mr. Kane explained that everyone essentially gets the call at the same time, but often times the Police Department is first to respond, and then it is either the Fire Department or M Health on scene. Council Member King asked for an explanation of Basic Life Support (BLS) versus Advanced Life Support (ALS). Mr. Edminson stated that BLS is EMT trained level staff on the ambulance who are able to do quite a bit in a 911 setting. The ALS would be a paramedic level that are able to administer medications and do more cardiac monitoring than the basic level. He explained that all of the units in the northern region are ALS units and have a paramedic on board every vehicle. He noted that Mr. Kane is also a paramedic and carries paramedic level equipment with him if those services are necessary when he is on scene. Mr. Dunn noted that when M Health took over in June, they tried to keep their deployment model very similar to North Memorial which was three (3) of advanced ambulances and then added 1 basic ambulance. He noted that as they started looking at the data, they made the decision to increase the coverage and change the basic ambulance to a fourth advanced ambulance. Council Member King asked for an explanation of Emergent and Combined from the data presented. Mr. Edminson explained that emergent would be where they are responding to the call with lights and sirens and the combined data includes those that were non-emergent and did not use lights and sirens. He clarified that for the Alpha and Bravo calls they do not use lights and sirens and the Charlie, Delta, and Echo calls do use lights and sirens. He gave an overview of the trained questions that the dispatchers ask in order to code the calls. He noted that after COVID settles down a bit, they do offer ride-along opportunities so the Council could see, first hand, what the crews do. Mayor Love stated that one (1) of the areas wh psychiatric care. He stated that he sits on a board for reimagining public safety on a national board and one of the big topics of conversation is police response to psychiatric type cases. He asked, from their point of view, as professional emergency service providers, the impact of having a Police Officer on site in a psychiatric situation. He asked if it was a welcomed addition or detrimental. Mr. Edminson stated that in can go either way, but for the most part, for the safety of the First Responders, a Police presence is definitely a needed resource to those type of calls because at times, they are putting themselves into scary situations. He stated that there are times when a Police presence can escalate the situation; however, he noted that he thinks they all work together well. He stated that he knows that if the Police feel that their presence may be escalating the situation, then they will back off a bit. He stated that they are training on psychiatric responses and noted that they are working on numerous models throughout different cities they serve on how they can better respond to these types of calls. He explained that one of the things that they are finding is that when they get called to a psychiatric situation, they are in crisis, or near crisis and it is difficult to talk them out of that situation at the time. He stated that in many situations the Page 6 of 17 City of Centerville Council Meeting Minutes February 24, 2021 patient is transported at this time. He stated that they are trying to work on ways to get out and interact with these patients prior to crisis in order to build a rapport which will help them do better on those types of calls. He stated that they are utilizing their Community Paramedic Program to see if they can get a different style of response, working in conjunction with Police Departments and other First Responders to see what can be done to help those patients when they are not in crisis in partnership with M Health Mayor Love asked Co-Chief Peil about the fire study results that showed that one (1) of the downfalls was that the City has a different EMS service from our sister city. Co-Chief Peil stated that she sees no problem with having two (2) different EMS services for response within the same Fire District. She stated that because there is mutual aid, they do not always know who will respond and they could be from Allina, North Memorial, White Bear Fire Department as well as other service providers from around the area. She reiterated that having two (2) different EMS services between the two (2) sister cities has absolutely no detrimental effect. She stated that building the relationship has been great with M Health because they have completed training with staff, including the Police Department, on things like what they have on the ambulance as well as where it is located and how it is stored, so things go more smoothly on calls. Mr. Edminson stated that he actually thinks having two (2) different EMS services in the area works really well because there are conjoining areas like Hugo and Forest Lake, so they are able to bring other resources from there. He noted that Allina serves the opposite end, so they are also able to bring resources and both can provide mutual aid for each other. Mayor Love thanked Co-Chief Peil and the representatives from M Health for appearing before Council and answering their questions. Administrator Statz asked if there were any outliers to the averages that were discussed. He noted that Mr. Edminson mentioned that if there was a snowstorm it would take out three (3) of the ambulances. He asked what they would do in a situation where it ended up taking 15 minutes to get an ambulance to the location and whether they would do an analysis afterwards to see what could have been done differently. Mr. Edminson stated that they look at those types of numbers on a daily basis and investigate what happened and whether it was due to things like a directionally challenged crew or incorrect resources being sent. He noted that if they think they are a bit further away from a call, another truck starts toward the location, but then they start calling the mutual aid providers to see if they are closer and if so, they automatically give them the call. Administrator Statz stated that when he looked at the data, there were four (4) mutual aid responses out of 147 calls. He stated that he would also like to ask about dispatch time of an average of 5 minutes 26 seconds with the emergent and asked if that was from the time they received the call from dispatch and whether it included dispatch time. Mr. Edminson stated that those figures include when they start the call, not the dispatch time. Page 7 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Administrator Statz noted that one of the things they just learned with the fire study was that their dispatch time is a bit concerning and thinks the average dispatch time was just over 3 minutes. He stated that he would like to explore that in greater detail and noted that it was across both Circle Pines and Centerville. He noted that he wanted residents to be aware that the 5 minutes 26 seconds timeframe was not from the time they call 911. He stated that he would also like to point out that the City is lucky that is has a choice in EMS providers and had overlapping options between M Health and Allina. He explained that the City used Allina for a number of years who had contracted out with North Memorial and the City has now switched to M Health. He stated that the City is not obligated to remain with M Health and has the freedom to switch back if they so choose. He explained that one other thing to point out is that the ambulance service does not cost the City anything and is something that M Health makes from their charge for services to the patient or their insurance company. He stated that M Health is paying rental fees for use of the fire hall. He stated that he would like to have representatives from M Health report to the Council at least annually and perhaps every 6 months. VI. PUBLIC HEARINGS 1. None VII. APPROVAL OF THE MINUTES 1. September 23, 2020 City Council Work Session & Meeting Minutes Motion by Council Member Koski, seconded by Council Member Lakso, to approve the September 23, 2020 City Council Work Session and Meeting Minutes as presented. A roll- call vote was taken. Mayor Love and Council Members Koski and Lakso voted in vote. Council Members Mosher and King abstained. Motion carried. (3/0/2) 2. October 14, 2020 City Council & Closed Executive Session Meeting Minutes Mayor Love noted that he had missed this meeting due to the passing of his mother and expressed his appreciation to the Council for their support through that difficult time in his life. Motion by Council Member Lakso, seconded by Council Member Koski, to approve the October 14, 2020 City Council Work Session and Meeting Minutes as presented. A roll-call vote was taken. Mayor Love and Council Members Koski and Lakso voted in vote. Council Members Mosher and King abstained. Motion carried. (3/0/2) 3. October 28, 2020 City Council Work Session & Meeting Minutes Administrator Statz stated that it should also say JPA in that same portion. Motion by Council Member Lakso, seconded by Council Member Koski, to approve the October 28, 2020 City Council Work Session and Meeting Minutes as amended. A roll-call Page 8 of 17 City of Centerville Council Meeting Minutes February 24, 2021 vote was taken. Mayor Love and Council Members Koski and Lakso voted in favor. Council Members Mosher and King abstained. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through February 24, 2021 (Check #33558-33588) & 1655E- 1661E) W/Voided Check #33587 2. Centennial Lake Police Department Claims through February 11, 2021 (Check #13647-13662, 13663 -13678) & Payroll (Check #13645-13646) 3. Centennial Fire District Claims through February 23, 2021 (Check #9012- 9019), (2021003E-2021004E) & (Payroll Check #9007-9011) 4. Resolution 21-0XX Not Waiving Liability Limits 5. Purchase of Playground Equipment Repl 6. City Hall Fire System Monitoring Mayor Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Lakso, seconded by Council Member Mosher, to Approve the Consent Agenda as presented. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. VIII.OLD BUSINESS 1. Bond Sale Mr. George Eilertson, Northland Securities, stated that the only action item related to the bond sale is the resolution found in the packet along with a bond sale summary. He explained that this is refinancing the 2013 Series Bonds. He stated that the objectives the City had was to restructure debt to achieve reduction of debt service levy and to receive a debt service levy interest savings. He explained that this morning at 10:30 a.m., they received financing bids from three (3) different investment banks. The low bidder was United Bankers out of Bloomington at 0.99% for true interest cost. He stated that after reviewing with staff, they have opted to proceed with the bonds non-rated which he feels has worked well. He reviewed the overall savings of $69,011 which is the equivalent of a present value savings of 5.28%. Council Member King stated that he thought he remembered that when this was first brought to the Council it was .67% which would have been a savings of $85,000. Mr. Eilertson stated that this was a good observation and noted that there are a few things to consider, the average coupon or average interest and agreed that earlier on, the average interest rate was lower. He explained that over the last week and half the interest rates have slowly been ticking up a bit. While the overall savings used to be a bit higher, the City still got a nice sale. Council Member King asked if Northland Securities also took a cut of this money. Page 9 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Mr. Eilertson stated that there was a tightening of the fees in order to maintain a certain level of savings. He stated that they are the municipal advisory to the City which means that they also serve as fiduciary. Mayor Love stated that the market has done some interesting things over the last few months. He thanked Mr. Eilertson and Northland Securities for their work on behalf of the City. Finance Director DeJong pointed out that for advanced refunding of bonds, there is a minimum savings of 3%, which is State law. In this case, the City achieved a 5.28% savings which is well above the minimum so he believes this is a successful bond refinancing sale. He stated that he finances for the next seven (7) years. Administrator Statz noted that the interest rate is a very difficult game to predict. He stated that the Council does have the choice to reject these bids, but then there is also a gamble for the interest rates whenever they decide to proceed. Council Member Koski asked if the City could sell this again and try to get a better deal. Mr. Eilertson stated that the bondsich means they cannot be sold to get a better deal, but noted that they were callable prior to the due date. Motion by Council Member Lakso, seconded by Council Member King, to Adopt the Awarding the sale on February 24, 2021 and authorize the Mayor, City Administrator, City Clerk, and Finance Director to sign all necessary documents to affect the sale. Council Member King asked if this number was cast in stone. Mr. Eilertson concurred. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. nd 2. Targeted Picketing Ordinance (2 Reading) Administrator Statz noted that his thought continues to be that if the Council adopts this, it should remain in the exact form it is being presented. City Attorney Glaser stated that he shares the same thought and if the Council was planning to adopt this, he would ask that it be adopted in the form it is written Council Member Lakso explained that after giving it more thought following the last meeting, she is not sure how helpful this will be, but also does not think it will hurt anything. Council Member King questioned if there was a chance of going to court over 1st Amendment rights. City Attorney Glaser explained that one of the laws on the books is a Targeted Picketing Ordinance that contains two (2) of the three (3) provisions that are in the proposed Ordinance. Page 10 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Council Member King stated that he meant that if the City did not have a Targeted Picketing Ordinance, if the laws that are currently in place in relation to things like, trespassing, blocking roads, or nuisance types and there is a police response, would there be a chance to go to court in violation of 1st Amendment rights. City Attorney Glaser stated that someone could use that as a defense. Council Member King questioned what cities have lost cases under that defense. City Attorney Glaser stated that he does not know off hand, because it is a trial defense, so he would have to do some legal research. He stated that he suspects that there will not be a lot of case law out there that relates to this scenario. Council Member King stated that he thinks this is addressing something that very rarely happens and is just creating another ordinance. He asked how the Police Department would be trained so they do not get in trouble with 1st Amendment rights. He reiterated that he does not understand why the City would take this action and expects there to be more stuff coming down the road with HB-455 and hopes that it will not make it through the Senate. Statz which is something that the League of Minnesota Cities is working on. He stated that once it receives final approval, it will be shared broadly because Targeted Picketing is becoming more common. He stated that some of the incidents that have happened throughout the State have been pretty scary. He stated that that was one of the reasons that sparked the conversation in the City along with their conversation with the Administrator from Hugo who shared that they wished that they had a few more things on the books to help them handle the situation that arose there last year. He stated that the Legislature is also looking at putting together some ordinances that may impact the entire State related to Targeted Picketing. He stated that in this instance, this is something that they have for their city and is something that can be put into place in order to give the Police officers another tool in their tool bag to protect anyone who may be targeted, as well as the neighbors around that individual. He stated that he agreed with Council Member King that this has not been an issue in the City which has been a great blessing, but there is no guarantee that it st will remain that way. He stated that or 4th Amendment rights but does want to protect individuals in their own homes. He stated that he is full support of this ordinance. Motion by Council Member Koski, seconded by Council Member Lakso, to Adopt Ordinance #112, Second Series an Ordinance Relating to and Regulating Targeted Picketing in Residential Neighborhoods. Council Member Lakso stated that this may want to be revisited if something came up that was more standardized and asked how this could be revised. Mayor Love stated that the toolkit does not give direction on whether these ordinances are good or bad and really just gives a playbook. He stated that one of the things that the City of Hugo said was that they did not have a playbook of how to respond or things that they should have done or thought about. Page 11 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Council Member King asked about the toolkit booklet from the League of Minnesota Cities. Mayor Love explained that it is in draft form right now and is moving through their approval process. Council Member King asked about special training for the Police Department since this is part of their toolkit. He asked if this would be a tool of last resort and whether they would enforce the other existing ordinances prior to enforcing this ordinance. Attorney Glaser explained that every year there are new laws on the books and there is training with CLPD. If this is adopted tonight, then they would talk to the Chief and see how he would like to handle this and believes that there will probably be some very specific training on this. He stated that something like the handbook referenced by Mayor Love would be perfect as a training tool. Council Member King stated that he does not agree with the ordinance and thinks the Council should table it since the League of Minnesota Cities has gone through the trouble to put together all this information and feels it should be looked at before the Council votes on this. Mayor Love stated that the reason he has access to the playbook from the League of Minnesota Cities is because of his position with the League. He reiterated that it is in draft form and anticipates that it will be approved at the next League meeting in March. He stated that it is a playbook that for all intents and purposes is a for City Administrators and Police Chiefs to have in place so they know how to handle these situations, who to reach out to, and who to contact whether it is a permitted situation or a surprise picketing. Council Member King reiterated that he would like to look at the League of Minnesota Cities document before he votes on the item. Mayor Love reminded the Council that the playbook is just a draft document. A roll-call vote was taken. Mayor Love and Council Members Mosher, Lakso & Koski voted in favor. Council Member King voted against. Motion carried. (4/1) Mayor Love stated that when the document from the League of Minnesota Cities is finalized, he provide a copy for Council review. IX. NEW BUSINESS 1. Sale of Pick-Up Trucks Administrator Statz explained the confusion with this item being added to the agenda and noted that he had intended to pull it from the agenda, but the information was not removed from the packet. He stated that he apologized for the confusion and noted that if the Council feels strongly about it, they could vote to move ahead with the sale but explained that staff would like to wait a few months, partially due to lingering COVID restrictions. Page 12 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Motion by Council Member Koski, seconded by Council Member Lakso, to Table the Sale of the City Pick-Up Trucks. Council Member Mosher asked if the numbers included in the packet were the financials goals of what they wanted to get for the trucks. Administrator Statz stated that it is an estimate just from some research that was completed on- line. He explained that there will be an open bid type process that will allow anybody to bid on them and will be left open for a week or so to give people the opportunity to inspect the vehicles. He stated that they may not be able to allow test driving due to COVID. He stated that it is basically an auction set up for the sale because the City will take the highest bid and is not just a first come- first-served kind of situation. Council Member Mosher asked about the older, small pick-ups and suggested that the City may want to keep one of them around for any purpose. Administrator Statz stated that the City purchased three (3) new trucks that replaced these three (3) so there would be enough trucks for the summer help. He explained that the City is moving towards all full-sized pick-ups. Council Member Koski questioned the decision process on how the City determined which vehicles would be sold. Administrator Statz stated that the Public Works Director made the decision about what was best to sell at this point in time. He stated that if the Council felt the City should get rid of different trucks and keep the smaller trucks that is something that could be discussed. Council Member Koski stated that he had thought the City needed to keep the plow truck. Administrator Statz stated that there is a one (1) for one (1) replacement of the plow truck and this did not increase or decrease the number of plow trucks that the City has. Mayor Love asked about the process that was in place for removal of Centerville emblems. Administrator Statz explained that the emblem is actually a magnet and noted that interestingly, they attempted to put the magnet on one of the new trucks and found that the doors are made of aluminum so it would not stick. Mayor Love asked about the ongoing program for rotation and replacement and asked for a refresher for the Council. Administrator Statz explained that he, Finance Director DeJong, and the Public Works Director had discussed this issue. He gave an overview of the CIP and the Capital Outlay Fund within the General Fund that is separate from the fund balance which is reserved for bigger ticket items such as trucks and park equipment. The trucks have been on the replacement list for quite a while and noted that according to the schedule there are another three (3) trucks that will be coming up for Page 13 of 17 City of Centerville Council Meeting Minutes February 24, 2021 replacement that will be brought to the Council most likely mid-year. He stated that they have been buying these trucks through the State bid pricing. He stated that there may be a chance that the City can buy the trucks through the State bid process at a lower price and then turn around and sell it a few years later for a profit. He stated that there is a rule that the City would have to keep the trucks for at least six (6) months through the State bid process, so the City could actually sell the trucks every year. He stated that staff will probably be presenting the fiscal benefit of more frequent turn-around time on the trucks at a future meeting. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. 2. Refund to Chauncey Barrett for Erroneous Water Bill Administrator Statz stated that it is an embarrassing situation and explained that clerical error had resulted in overcharging 10 times over the usage rate on one (1) of their billing accounts. He stated that over the course of two (2) years, the City has charged them $10,000 over what they should have been charged. He stated that they are due a refund and noted that the facility is owned and operated by the County HRA which is funded by the City HRA. Council Member Koski asked if the refund amount was just that or if it included any interest or taxes. Council Member King asked if they could just take the money out of the fund that they are already holding for the City. Administrator Statz answered that he did not think that would work and believes it would be a bit messy. He reiterated that this was an embarrassing mistake. Mayor Love stated that the City has owned up to the mistake and was glad that the City had researched the situation to ensure that the mistake was not crossing over to other areas. Council Member King asked which side had caught the mistake. Administrator Statz stated that the City was the one who caught the mistake. Motion by Council Member Lakso, seconded by Council Member Koski, to Issue Payment in the amount of $10,033.32 to Great Lakes Man HRA) for overcharges on Account # 01-00004396-00-01. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz stated that his report was not contained in the packet but forwarded to Council prior to the meeting via e-mail. He noted that one update since he put together the report was that the Chamber of Commerce received an $8,000 grant from the County to help local businesses. He Page 14 of 17 City of Centerville Council Meeting Minutes February 24, 2021 noted that Ms. Jacquel Hajder, County Economic Development Specialist, has taken another job with a developer. He noted that she has done great work for the City and they will be sad to see her leave. The County has an applicant pool and plans to begin interviewing candidates shortly. He explained that various developments around town are progressing well. Attorney Glaser gave a brief update on the prosecution functions and explained that they will be going back to having trials in March. He stated that should help them whittle away at the backlog of cases that they have due to the pandemic. Council Reports a. Lakso - i. None. ii. None. b. i. Centennial Fire Dist Noted that this had been discussed earlier. Council Member Koski asked if the Peltier Estates Development was the same as what was approved a few years ago. Administrator Statz stated that it is identical to what was previously approved and is a 24 home, th detached townhome development with a cul-de-sac coming off of 20Avenue and will have an HOA. i. Planning & Zoning Commission - Council Member Koski stated that the ould take place on March 2, 2021. c. Council Member King stated that some of this was covered previously with the EDA fine-tuning priorities to match their budget. He also stated that they are looking into beautification projects for the City. Council Member King stated that the Mayor would provide the update. Council Member Mosher stated that this item was previously discussed. ii. Centennial Lakes Po Council Member Mosher stated that there was no meeting but he had recently been to the Police Station and he saw the window film Page 15 of 17 City of Centerville Council Meeting Minutes February 24, 2021 that does not allow individuals to see into offices and stated that staff is happy and feeling safe. e. Love i. Centennial Lakes Police Governing Board nothing to report. ii. Centennial Fire District Steering Committee Mayor Love stated that the items discussed earlier in the Work Session covered the meeting discussions. iii. Mayor Love stated that the meeting will take place the upcoming evening and reported that the stipends were voted down. iv. Other Mayoral Reports - Mayor Love stated that he will be attending a Violence Prevention Focus Group later in the week. He also stated that Anoka County had identified Relationship Violence Prevention as one (1) of their Public Health goals. He also noted that Administrator Statz had forwarded a flier to Council on the matter. Mayor Love expressed his appreciation to those on Council that had taken time out of their schedule to pursue education and noted that Council Member Mosher just recently finished the six-week program for newly elected officials through the League of Minnesota Cities. Mayor Love recessed the Regularly Scheduled Council meeting at 8:30 p.m. XI. RECESS TO CLOSED EXECUTIVE SESSION CLOSED EXECUTIVE SESSION (Pursuant to MN Statute Section 13D.05, Subdivision 3(b) Discussion and examination of legal opinion and strategy regarding the properties 2050 and 2070 Main Street. Absolute confidentiality is required for a full and candid discussion with Legal Counsel and such discussion could not occur in a public setting without jeopardizing Mayor Love called the Closed Executive Session to order at 8:35 p.m. I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. 2050 & 2070 Main Street City Attorney Glaser reported on the status of discussions between the City and the properties owners. Page 16 of 17 City of Centerville Council Meeting Minutes February 24, 2021 No action was taken. III. ADJOURNMENT (From Closed Executive Session & Resume Regular Council Meeting) Mayor Love Closed the Closed Session at 9:31 p.m. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Council meeting at 9:32 p.m. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Mosher & King voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 17 of 17 06/18/21 2:13 PM CITY OF CENTERVILLE Page 1 Check Detail - June 23, 2021 Check DateCheck #Vender NameCommentsAmount 16/18/2021001715ETASCFSA PAYMENT$114.58 Check Nbr 001715 TASC$114.58 16/11/2021001716EMINNESOTA DEPT OF REVENUEMAY 2021 SALES TAX - COMM WATER$194.00 16/11/2021001716EMINNESOTA DEPT OF REVENUEMAY 2021 SALES TAX - WATER METER$80.00 16/11/2021001716EMINNESOTA DEPT OF REVENUEMAY 2021 SOLID WASTE TAX - GARBAGE$1,727.00 Check Nbr 001716 MINNESOTA DEPT OF REVENUE$2,001.00 16/11/2021001717EIRS/EFTPSFED W/H - PAY PERIOD 12$2,917.63 16/11/2021001717EIRS/EFTPSFICA/MED W/H - PAY PERIOD 12$4,518.92 Check Nbr 001717 IRS/EFTPS$7,436.55 16/11/2021001718EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 12$1,234.75 Check Nbr 001718 MINNESOTA DEPT OF REVENUE$1,234.75 16/11/2021001719EOPTUM BANK - H.S.A.HAS W/H - PAY PERIOD 12$1,278.50 Check Nbr 001719 OPTUM BANK - H.S.A.$1,278.50 16/11/2021001720EPERAPERA W/H - PAY PERIOD 12$3,623.55 Check Nbr 001720 PERA$3,623.55 16/23/2021033813 AFLACJUNE AFLAC INSURANCE$251.60 Check Nbr 033813 AFLAC$251.60 16/23/2021033814 AIRFRESH INDUSTRIES, INC.PORTABLE RESTROOMS FOR THE PARKS$672.00 16/23/2021033814 AIRFRESH INDUSTRIES, INC.PORTABLE RESTROOMS FOR THE PARKS - EXTRA PUMPING$72.00 Check Nbr 033814 AIRFRESH INDUSTRIES, INC.$744.00 16/23/2021033815 AMERITASJULY VISION CARE$6.12 Check Nbr 033815 AMERITAS$6.12 16/23/2021033816 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 5-26-21$47.74 16/23/2021033816 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 5-26-21$154.74 16/23/2021033816 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 5-26-21$27.74 16/23/2021033816 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 5-26-21$129.00 Check Nbr 033816 CENTERPOINT ENERGY$359.22 16/23/2021033817 CENTERVILLE LIONS2021 FETE DES LACS SPONSORSHIP - THE RUMBLE SHOP$250.00 16/23/2021033817 CENTERVILLE LIONS2021 FETE DES LACS SPONSORSHIP - ASHLEY JENSON$250.00 16/23/2021033817 CENTERVILLE LIONS2021 FETE DES LACS SPONSORSHIP - LAURIE'S SCHOOL OF D$250.00 16/23/2021033817 CENTERVILLE LIONS2021 FETE DES LACS SPONSORSHIP - R & R LEASING$350.00 Check Nbr 033817 CENTERVILLE LIONS$1,100.00 16/23/2021033818 CHEESEBROW, TIM8-10-21 MUSIC IN THE PARK$300.00 Check Nbr 033818 CHEESEBROW, TIM$300.00 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAENDICIA - ON LINE POSTAGE$9.95 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAAED SUPPLIES$237.55 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS$14.99 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAADJUSTABLE DESK & CABINET FOR CITY HALL$586.82 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAFUEL$151.41 16/23/2021033819 CITY OF CENTERVILLE - MASTERCASUPPLIES$614.96 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAFUEL$406.85 16/23/2021033819 CITY OF CENTERVILLE - MASTERCASPARK PLUGS$3.49 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAPARTS FR MEMORIAL BENCH - EAGLE PARK$63.60 16/23/2021033819 CITY OF CENTERVILLE - MASTERCATOILET PAPER DISPENSER - LAMOTTE PARK$69.65 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAWATER SEMINAR - P. PALZER & D. SCHMITZ$193.45 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAWASTE WATER SEMINAR -D. SCHMITZ$193.85 16/23/2021033819 CITY OF CENTERVILLE - MASTERCAADJUSTMENT-$0.03 16/23/2021033819 CITY OF CENTERVILLE - MASTERCA2021 VIRTUAL ANNUAL CONFERENCE$99.00 Check Nbr 033819 CITY OF CENTERVILLE - MASTERCA$2,645.54 16/23/2021033820 CITY OF ST. PAULASPHALT MIX$280.88 Check Nbr 033820 CITY OF ST. PAUL$280.88 16/23/2021033821 CORE & MAINCURB BOX, STATIONARY ROD, REPAIR CPLG, RITE THE ADPT $1,148.65 06/18/21 2:13 PM CITY OF CENTERVILLE Page 2 Check Detail - June 23, 2021 Check DateCheck #Vender NameCommentsAmount Check Nbr 033821 CORE & MAIN$1,148.65 16/23/2021033822 EMBEDDED SYSTEMS INC6 MONTH MAINTENANCE FEE$553.50 Check Nbr 033822 EMBEDDED SYSTEMS INC$553.50 16/23/2021033823 IMAGE PRINTING & GRAPHICSFETE DES LACS POSTER$243.00 Check Nbr 033823 IMAGE PRINTING & GRAPHICS$243.00 16/23/2021033824 INSTRUMENTAL RESEARCH INCMAY 2021 WATER TESTING$52.50 Check Nbr 033824 INSTRUMENTAL RESEARCH INC$52.50 16/23/2021033825 INTERNATIONAL UNION OF OPERATI2021 UNION DUES - JUNE$105.00 Check Nbr 033825 INTERNATIONAL UNION OF OPERATI$105.00 16/23/2021033826 LINCOLN NATIONAL LIFE INSURANCLONG TERM LIFE INSURANCE - JULY 2021$318.93 Check Nbr 033826 LINCOLN NATIONAL LIFE INSURANC$318.93 16/23/2021033827 MARCO TECHNOLOGIES, LLC.CONTRACT BASE RATE CHARGES THRU 8-31-21 & USAGE CHA$1,368.09 Check Nbr 033827 MARCO TECHNOLOGIES, LLC.$1,368.09 16/23/2021033828 MARCO, INC.STANDARD PAYMENT$202.42 Check Nbr 033828 MARCO, INC.$202.42 16/23/2021033829 MET. COUNCIL ENV. SERV. (SDS)WASTEWATER SERVICE THRU JULY 2021$18,897.22 Check Nbr 033829 MET. COUNCIL ENV. SERV. (SDS)$18,897.22 16/23/2021033830 MN PEIPJULY 2021 HEALTH INSURANCE$2,956.52 16/23/2021033830 MN PEIPJUNE 2021 HEALTH INSURANCE$2,956.52 Check Nbr 033830 MN PEIP$5,913.04 16/23/2021033831 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 13$1,083.33 Check Nbr 033831 NATIONWIDE RETIREMENT SOLUTION$1,083.33 16/23/2021033832 PODS ENTERPRISES, LLCPOD STORAGE CONTAINER - CITY HALL$174.00 Check Nbr 033832 PODS ENTERPRISES, LLC$174.00 16/23/2021033833 PRESS PUBLICATIONSORD. 114 P.H.$76.80 Check Nbr 033833 PRESS PUBLICATIONS$76.80 16/23/2021033834 REPUBLIC SERVICES, INC.GARBAGE SERVICES - MAY 2021$16,204.49 16/23/2021033834 REPUBLIC SERVICES, INC.RECYCLING SERVICES - MAY 2021$4,386.62 Check Nbr 033834 REPUBLIC SERVICES, INC.$20,591.11 16/23/2021033835 RIVARD ELECTRIC INCREPLACE LIGHT ON MAIN STREET$455.00 16/23/2021033835 RIVARD ELECTRIC INCREPAIR CUT IN PARK BY THE LAKE$967.00 Check Nbr 033835 RIVARD ELECTRIC INC$1,422.00 16/23/2021033836 STEVE POYNTER7-20-21 - MUSIC IN THE PARK$300.00 Check Nbr 033836 STEVE POYNTER$300.00 16/23/2021033837 TIME SAVERCITY COUNCIL MEETING MINUTES$259.00 Check Nbr 033837 TIME SAVER$259.00 16/23/2021033838 TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS$135.00 Check Nbr 033838 TOKLE INSPECTIONS, INC.$135.00 16/23/2021033839 TOM HEIMERMAN2021 MUSIC IN THE PARK - DIRTY SHORTS BRASS BAND$350.00 Check Nbr 033839 TOM HEIMERMAN$350.00 16/23/2021033840 TOM SORENSEN8-17-21 - MUSIC IN THE PARK - SOUNDFALL$350.00 Check Nbr 033840 TOM SORENSEN$350.00 16/23/2021033841 TRU GREEN - CHEM LAWNLAWN CARE - PARKS$1,713.94 16/23/2021033841 TRU GREEN - CHEM LAWNLAWN CARE - CITY HALL$110.21 Check Nbr 033841 TRU GREEN - CHEM LAWN$1,824.15 16/23/2021033842 VERIZONCELL PHONE SERV THRU 6-9-21$52.14 16/23/2021033842 VERIZONCELL PHONE SERV THRU 6-9-21$52.14 16/23/2021033842 VERIZONCELL PHONE & TABLET SERV THRU 6-9-21$355.39 16/23/2021033842 VERIZONCELL PHONE & TABLET SERV THRU 6-9-21$355.39 16/23/2021033842 VERIZONTABLET SERV - 6-9-21$303.27 06/18/21 2:13 PM CITY OF CENTERVILLE Page 3 Check Detail - June 23, 2021 Check DateCheck #Vender NameCommentsAmount Check Nbr 033842 VERIZON$1,118.33 16/23/2021033843 XCEL ENERGY1601 LAMOTTE DR - SERV THRU 6-3-21$19.71 16/23/2021033843 XCEL ENERGY7098 CENTERVILLE RD - SERV THRU 6-3-21$19.44 16/23/2021033843 XCEL ENERGY1745 MAIN ST - SERV THRU 6-3-21$19.32 16/23/2021033843 XCEL ENERGY1682 MAIN ST - SERV THRU 6-3-21$98.14 16/23/2021033843 XCEL ENERGY7285 MAIN ST - SERV THRU 6-3-21$53.46 16/23/2021033843 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 6-2-21$180.02 16/23/2021033843 XCEL ENERGY1889 CENTER ST - SERV THRU 6-7-21$30.84 16/23/2021033843 XCEL ENERGY7300 MILL RD - SERV THRU 6-5-21$170.71 16/23/2021033843 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 6-3-21$21.51 16/23/2021033843 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU 6-2-21$130.77 16/23/2021033843 XCEL ENERGYSTREET LIGHTS - SERV THRU 6-6-21$2,027.19 16/23/2021033843 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 6-2-21$855.96 16/23/2021033843 XCEL ENERGY1880 MAIN ST - SERV THRU 6-6-21$1,627.55 16/23/2021033843 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STAT - SERV THRU 6-6-21$497.35 Check Nbr 033843 XCEL ENERGY$5,751.97 $83,614.33 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 6/12/2021 - 6/17/2021Jun 17, 2021 12:13PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1387006/17/2021CENTENNIAL UTILITIES435.82 1387106/17/2021CONNEXUS ENERGY2,184.03 1387206/17/2021CONSOLIDATED COMMUNICATIONS401.91 1387306/17/2021DEAN'S REPAIR & RESTORATIONS240.00 1387406/17/2021DON'S CIRCLE SERVICE153.25 1387506/17/2021HOLIDAY STATIONSTORES, LLC198.00 1387606/17/2021LOGAN LARSON9.00 1387706/17/2021MONITOR SYSTEMS75.00 1387806/17/2021MY HOLDINGS INC1,002.75 1387906/17/2021OFFICE OF MN IT SERVICES40.60 1388006/17/2021POPP COMUNICATIONS68.90 1388106/17/2021TITAN ENERGY SYSTEMS, INC760.00 202102806/17/2021WEX BANK3,297.66 Grand Totals: 8,866.92 Payroll Checks #13868-13869 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 6/4/2021 - 6/11/2021Jun 11, 2021 02:34PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1385606/07/2021 & MEUSER LAW OFFICE PA60,000.00 1385706/10/2021CENTURY LINK125.24 1385806/10/2021COMPUTER INTEGRATION TECHNOLOGIES275.00 1385906/10/2021COVERALL NORTH AMERICA, INC780.00 1386006/10/2021DEAN'S REPAIR & RESTORATIONS494.67 1386106/10/2021DON'S CIRCLE SERVICE30.00 1386206/10/20214IMPRINT, INC435.91 1386306/10/2021DINA GARBALY147.72 1386406/10/2021IMAGE PRINTING & GRAPHICS, INC57.75 1386506/10/2021METRO SALES, INC150.65 1386606/10/2021CITY OF ROSEVILLE4,527.75 1386706/10/2021TRANSUNION RISK & ALTERNATIVE75.00 Grand Totals: 67,099.69 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 6/1/2021 - 6/8/2021Jun 07, 2021 05:37PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 909406/08/2021ANOKA COUNTY46,725.00 909506/08/2021ANOKA COUNTY TREASURY DEPT.112.50 909606/08/2021ASPEN MILLS, INC195.70 909706/08/2021CENTENNIAL UTILITIES295.22 909806/08/2021Domain Directory LLC228.00 909906/08/2021FRATTALLONE'S HARDWARE STORE26.98 910006/08/2021VERIZON WIRELESS70.04 910106/08/2021WEX BANK339.60 202101006/08/2021US BANK553.23 Grand Totals: 48,546.27 Payroll Check #9089-9093 2021009 Connexus Energy - $509.98 Voided Check #9066 - Lincoln National - $556.44 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item #Department: Requested Council Meeting Date: June 23, 2021 Administration TITLE OF ISSUE: Presentation of 2020 Annual Audit BACKGROUND AND SUPPLEMENTAL INFORMATION: Brad Falteysek, Partner and CPA with Abdo, Eick & Meyers, will present the annual financial report, required management communications, and audit insights to the City Council. The city has received an unqualified (clean) audit opinion on the city's financial statements for fiscal year 2020. This means that the audit firm believes our statements to meet Generally Accepted Accounting Practices (GAAP), present our financial condition in a fair manner, and are free from material misstatements. There were a number of discussions regarding accounting transactions and financial policies during the audit. These resulted in some adjusting journal entries, and one change was considered to be material. One invoice from Crawford Merz was posted in February, 2021 but should have been adjusted as accounts payable at year end. That item was missed in our accrual entries. Staff will look more carefully at accounts payable in the future. COST AND SOURCE(S) OF FUNDING: Budgeted funds in the General Fund, and additional funding from the Water and Sewer funds. REQUESTED COUNCIL ACTION: Staff recommends that the City Council make a motion to approve the Comprehensive Annual Financial Report (CAFR) as presented. Following this approval, the financial statements will be published on the city's web site and available for inspection by the public. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ CAFR, Other (specify) ____________ _____ _____ Love _____ _____King Management Communication, _______________________________________________________________ _____ _____ Koski Audit Presentation _____ _____Mosher_______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Community Map; see next page for details. City of Centerville For 2022, the estimated wastewater service fee for your community is $256,084.81, a change of 12.93% from 2021. The table below details your wastewater flow, in millions of gallons (mg), and allocated cost of service: Community Allocation2022 2021 2020 Metered flow (mg) 94.50 95.30 92.60 Unmetered flow (mg) - 3.22 - 3.81 -3.81 Total flow (mg) 91.28 91.49 88.79 YYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYY Percent of regional flow 0.10%0.09% 0.10% Municipal wastewater charge $256,085 $226,767 $238,037 Cost change from prior 12.93%-4.73%3.51% RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR Your fee is based on the portion of wastewater flow discharged from your community to the regional system in the past year (2020) multiplied by themultiplied by the regional wastewater charge for the next year (2022). Year-to-year changes changes are affected by growth, water conservation, and inflow and infiltrationare affected by growth, water conservation, and inflow and infiltrationare affected by growth, water conservation, and inflow and infiltration. . . AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA Region 2022 2021 2020202020 Regional allocated flow (mg) 89,095.42 96,967.05 8877,,891.72891.72891.72 Flow change from prior -8.12% 10.33% ---222..333%3%3% NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN Regional wastewater charge$249,956,000 $240,34240,342,,000000$2$2$235,62935,62935,629,,000000000 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Cost change from prior 4.0% 2...000%%%3.3.666%%% Some wastewater may enter or leave your community your community your community but but but not not not be be be included in the metered flow totalincluded in the metered flow totalincluded in the metered flow total. These unmetered flows are shown below. Assigned wastewater volumes per unitAssigned wastewater volumes per unitAssigned wastewater volumes per unit, , , such as singlesuch as singlesuch as single-family unit (SFU) or residential equivalent connection (REC), vary based on past flow response to wet vary based on past flow response to wet vary based on past flow response to wet weather, age of services, and other weather, age of services, and other weather, age of services, and other available data. MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM Flow from Centerville = 0.00 mg; added toadded toadded to allocated flowallocated flowallocated flow:: IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII stndrdth To: Calculation/ DescriptionCalculation/ DescriptionCalculation/ Description 1Q 2Q 3 Q 4 Q Notes Flow to Centerville = - 3.22 mgmgmg;;; deducted from deducted from deducted from allocated flowallocated flowallocated flow: LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL stndrdth From:Calculation/ DescriptionCalculation/ DescriptionCalculation/ Description1 Q2Q 3 Q 4 Q Notes Lino Lakes 38 + 0 SFU x 85,00038 + 0 SFU x 85,00038 + 0 SFU x 85,000- 0.80 - 0.80 - 0.81 - 0.81 Unmetered flow totalUnmetered flow totalUnmetered flow total = - = - = - 3.223.223.22 mgmgmg EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR PPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPP May 5, 2021 City of Centerville May 5, 2021