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HomeMy WebLinkAbout2021-06-02 P & R Minutes - Approved Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on June 2, 2021 in the Council Chambers at the Centerville City Hall. Present: Committee Chairman Kevin Waeghe Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Emem Akpan Also Present: Mark Statz, City Administrator/Engineer Michelle Lakso, City Council Liaison ___________________________________________________________________________________ I. CALL TO ORDER Committee Chair, Kevin Waeghe, called the June 2, 2021 Meeting of the Parks & Recreation Committee to order at 6:30 p.m., in the Council Chambers at the Centerville City Hall. II. APPROVAL OF AGENDA There were recording issues and it is unknown the motion makers to Approve the Agenda as presented. III. APPEARANCES - See V. Unfinished Committee Business: 1. Ms. Angela Conley – Main Street Market 2. Ms. Marie Vidger – Fete des Lacs Parade IV. PUBLIC HEARINGS – None V. UNFINISHED BUSINESS 1. 19-014: Main Street Market – Coordinator Ms. Angela Conley Vendors: Ms. Conley reported that she currently has a variety of 12 vendors of food and artisans, including one farmer and would like to add one or two more. Each vendor will be allotted a 16' area with farmers receiving up to 2, 16' spaces. Volunteers: There are 3 volunteers for the first shift from 4-6 pm and 3 more volunteers are still needed nd for the 2 shift of from 6-8pm; discussed providing event shirts for the volunteers, possibly bright yellow; there are volunteer application forms on the City website & on FB. Promotion: Promotion/advertising will include press releases and paid advertising; Mr Statz will check on the status of the grant which could be used for advertising & signage plus 6 picnic tables; discussed having a banner in the parade; will request the water ski club to help promote this event; Flyers for this event could be distributed at the Music in the Park events Parking: discussed the logistics of parking for vendors and visitors City of Centerville Park & Recreation Committee Meeting Minutes June 2, 2021 Public Works: they will deliver and set up tables, refuse/recycle containers and barricades; yet to determine if they will be left on site or removed each week Other: Discussed use of a tent or canopy for use by the volunteers at the entrance; also placement of the porta-potty 2. 20-005b: Development of Park Tree Planting Plan plus Park Maintenance – Committee Member Seeley Committee Member Seeley inspected all the parks and provided an extensive written report of the proposed park maintenance & suggested replacement of trees and shrubs, along with a map of same, to the Committee Members. Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Betteringer to provide these recommendations to Public Works to take care of these items as time and budget permit, and also provide a report by Mr Palzer at the end of the summer. All in favor. Motion carried. 3. 21-001: Fete des Lacs – Administrator Statz The city website will have listings for all activities, including Kickball and Softball tournaments, Videogame truck on Saturday sponsored by the City and a Lions Ninja Course. Fundraising for sponsors is on track. Fireworks are scheduled for Friday evening with a rain date of Saturday. a. Logo Art Contest – Committee Member Errickson-Grahek A Logo selection committee of Mr. Pat Branch, Ms. Lonni Olson and Committee Member Errickson- Grahek selected the first and second place and honorable mention winners of the 2021 Logo Competition for the Centerville Elementary School and the Centennial Middle School. Both first place winners will have their logo on each side of the medallion and other promotional items. They will also be featured on the website, and on advertising for the Fete des Lacs activities. b. 5K/8K Runs – Administrator Statz Registration opens from 7:30 am to 9:00 am; there is a reduced registration fee for early registration; there will be no award ceremony this year. The Kids Run is sponsored by Apple Academy. c. Paddle des Lacs – Administrator Statz There is no fee, but pre-registration is required. Additional kayaks, canoes and paddleboats may be needed. d. Parade – Coordinator Ms. Marie Vidger 1. Ms. Vidger is taking on the role of Coordinator of the Parade this year. Currently there are 28 units, but room for more; no fee for participating. A Grand Marshal still needs to be selected, along with a master or mistress of ceremonies. Additional volunteers are needed for coordination of line-ups and additional items needed are a golf cart, flags, trophies, etc. A permit has been approved by the Anoka County Highway Department Page 2 of 5 City of Centerville Park & Recreation Committee Meeting Minutes June 2, 2021 4. 21-002: Music in the Park – Committee Member Peterson a. Food Trucks/Liquor Permit Administrator Statz informed the committee members that according to the State Regulations, no alcohol will be allowed to be served by food vendors unless it is a non-profit organization. Ms. Lonni Olson has secured some food trucks for this weekly event, at least 2 each week. Committee Member Peterson shared the food truck schedule for the MITP stating it will be listed on the Facebook event page. b. Bands/Contracts The bands are lined up and the contracts have been forwarded to the bands. The A-frame signs are ready to be placed and possibly a vinyl banner. Committee Member Peterson purchased curtains as a backdrop behind the bands to prevent the sun marring the view. There was also discussion to obtain some funds for the promotion of the Main Street Market at the Music in the Park events. Motion made by Committee Member Bettinger, seconded by Committee Member Freiermuth to reimburse Committee Member Peterson $70.65 for the stage backdrop curtains. All in favor. Motion carried. Motion made by Committee Member Bettinger, seconded by Committee Member Seeley to recommend to the City Council to set aside up to $50 for additional promotion/advertising of the Main Street Market during the M.I.T.P events if needed. All in favor. Motion carried. VI. NEW BUSINESS – NONE VII. APPROVAL OF MAY 5, 2021 MINUTES Committee Member Seeley requested the following modifications: VI. New Business #1 – Correct the spelling of Waeghe, under VI. New Business #2 – Correct the spelling of Waeghe and Laurie LaMotte Park, under VIII. Updates/Announcements delete the #7, under X. Agenda Items for June Meeting, Updates/Announcements, #2 – Correct spelling of program, under XI. Adjournment correct the spelling of Errickson-Grahek and correct the page numbering. Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Bettinger to Approve the May 5, 2021 meeting minutes with the Above Stated Corrections. All in favor. Motion carried. VIII. UPDATES 1. Adopt-a-Park Monument Flower Garden Program The numerous volunteers have begun, working on and/or completed the renovations, planting and caring for their gardens. The rain barrels are available to use and most need additional hose lengths. Many thanks to the volunteers for their hard work and to the Public Works Department for their ongoing assistance in providing water to the barrels. Also the boys and girls of Scout Troop #136 are currently working on Hidden Spring and Laurie LaMotte. Page 3 of 5 City of Centerville Park & Recreation Committee Meeting Minutes June 2, 2021 2. Pollinator Garden – Committee Member Seeley Committee Member Seeley reported on this during her report on Park Maintenance & Tree/Shrub replacement recommendations. 3. Downtown Banners Appreciation to the Public Works Department who installed the street banners, purchased by the EDA in the downtown area along Main Street. Thank you also to the City of Lino Lakes for the use of their equipment. 4. Staff Updates - Administrator Statz Administrator Statz provided the following updates: City of Centerville Website: This is a priority to be completed this summer and include pages for P & R, EDA and other departments, committees and areas of interest. Park & Trail Plan: This will be presented in July. ADA Equipment: – Committee Member Kathy Freiermuth dropped off equipment information to Mr. Palzer on Tuesday and suggested that Acorn or LaMotte would be better suited for this type of equipment. P & R Events Calendar: Committee Member Errickson-Graheck will present a report at the July meeting. LaMotte Restrooms: This building will be unlocked during park hours; additional information is needed from Mr. Palzer, P.W., regarding replacement faucets. Volunteer Appreciation Event: Committee Member Seeley and Administrator Statz will coordinate this event in the fall. Pleasure Rink: To be added to future agenda. DNR Sale of Trees: Need to research type of trees/shrubs available in the spring Commercial Development: Two of the three projects have been approved - Kwik Trip with a car wash and the Assisted Living/Memory Care; the Apartment complex & zoning issues will be discussed at a special council meeting on June 3. Street Project Downtown: This project is close to being completed. Administrator's Report: This bi-monthly report is available via email to anyone who requests it and online. Historic Artifacts: Several artifacts are currently on display in the new Council Chambers plus several items will be placed on permanent display at the Wargo Center. 5. Council Liaison Update – Council Member Lakso Council Member Lakso reported that over $350,000 in Park Dedication Fees will be available from the proposed commercial developments and it has been suggested that these funds be used to pay down the current balance of $700,000 of the loan. Also the P & R Capital Improvement Plan also needs to be reviewed and modified if needed. Committee Member Errickson-Grahek suggested a review of the skate park as well as the basketball court(s) as part of the capital improvement plan. 6. Gaga Balls Page 4 of 5 City of Centerville Park & Recreation Committee Meeting Minutes June 2, 2021 New Gaga balls have been purchased and will be placed near the Gaga pit. Cost for 6 balls is $20. 7. Chair Waeghe announced his resignation from the Committee effective immediately. Motion made by Committee Member Peterson, seconded by Committee Member Errickson- Grahek to reluctantly accept the resignation of Chair Kevin Waeghe. All in favor. Motion carried. IX. ACTION ITEMS/AGENDA ITEMS FOR JULY 1. The action items were not reviewed. 2. Proposed Agenda Items for July – to be determined X. ADJOURNMENT Motion made by Committee Member Peterson, seconded by Committee Member Errickson- Grahek to adjourn the June 2, 2021 meeting at 8:50 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 5 of 5