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HomeMy WebLinkAbout2021-02-03 P & R Minutes - Approved A pproved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on February 3, 2021 via Zoom Meeting (ID: 173 583 122) Present: Committee Chairman Kevin Waeghe Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Mark Statz, City Administrator/Engineer Michelle Lakso, City Council Liaison Paul Palzer, Public Works Director Absent: Committee Member Emem Akpan ___________________________________________________________________________________ I. CALL TO ORDER Committee Chair, Kevin Waeghe, called the February 3, 2021 Meeting of the Parks & Recreation Committee to order at 6:33 p.m., via Zoom. II. APPROVAL OF AGENDA Motion made by Committee Member Waeghe, seconded by Committee Member Peterson, to approve the Agenda with the addition of the following items under New Business: V1.5. Pollinator Garden & V1.6. LaMotte Park Restrooms. All in favor. Motion carried. III. APPEARANCES 1. Ms. Tara Cole & Ms. Katie Peterson – see V1. 5. Pollinator Garden, Girl Scouts 2. Mr. Pat Branch – see V. 1. Fete des Lacs Logo Art Contest IV. PUBLIC HEARINGS – None V. UNFINISHED BUSINESS 1. Fete des Lacs Logo Art Contest - Mr. Pat Branch At the Fete des Lacs meeting, just prior to the P & R meeting this evening, the theme of “Centerville Heroes” was determined. The teachers need to begin setting up their students for the Logo Art Contest City of Centerville’s Parks and Recreation Committee Meeting Minutes February 3, 2021 no later than the first week in March due to the art classes not meeting very often. There will be entries from both the elementary and middle schools. Motion by Committee Member Waeghe, seconded by Committee Member Freiermuth to recommend to the City Council the approval of $350, $300 for prizes (2-$100 first place, 2-$50 second place & 2-$25 third place), plus $50 for miscellaneous expenses for the 2021 Logo Art Contest. All in favor. Motion carried. If for some reason Fete des Lacs is again cancelled due to the COVID Pandemic, the prizes will still be awarded and the winners and their logos will be publicized. There was no appointment of a second liaison for the Fete des Lacs Committee. 2. Main Street Market Mr. Statz Update: Staff has reached out to various vendors including farm market vendors. Will place on the March’s agenda regarding vendors, picnic benches & advertising 3. Skate Night – February 6, 2021 Due to the Governor’s COVID restrictions still in place, and after discussion regarding safety issues, it was determined that this event should be cancelled by city staff, based on the motion approved at the January 6 meeting to allow city staff to cancel the February Skate Night. Mr. Statz will contact the media and Wargo with the decision that this event will be cancelled. VI. NEW BUSINESS 1. Centennial Community Education A request was received from Ms. Cori Sendle, Centennial Community Education Director, requesting the use of Laurie LaMotte Memorial Park for a few Community Education programs. The first would be for youth ages 4-7 for a multi-sport experience in the afternoons from 1:00 – 4:00 p.m.; dates would be July 12-15. The second would be an evening soccer program for ages 2-4 on Wednesday evenings from 4:00- 6:30 p.m.; dates would be July 21-August 11. Centennial Community Education would provide instructors, insurance and they would provide promotion, registration and parent contact. They are looking to use a large green space with restroom availability. Discussion ensued if July 15 might be a conflict with some of the Fete des Lacs activities or preparation work. Mr. Statz will ask Ms. Sendle to move the dates from July 12-15 to July 19-22, if she is unable to use the facilities on July 15. Motion made by Committee Member Waeghe, seconded by Committee Member Peterson to recommend to the City Council to approve the request of the Centennial Community Education for the use of the Laurie LaMotte Memorial Park for the use of their programs from July 12 through 14 and July 21 through August 11. All in favor. Motion carried. 2. McBride Park Play Equipment Mr. Paul Palzer, Public Works Director, provided a report on the status of the playground structures at Page 2 of 6 City of Centerville’s Parks and Recreation Committee Meeting Minutes February 3, 2021 the Tracy McBride Park. Overall, the structure is in good shape, but due to frost movement, the ages 5- 12 play structure is the highest priority and is in need of replacement of some deteriorated play stations. The following are recommendations for repair and replacements: Touch up paint areas where it has chipped; remove climber portion & re-install to level the area which has heaved due to frost and replace the following components which have cracks or are faded: the smaller slide, the upper portion of the large slide, the steering wheel at the Tic-Tac-Toe play station. An estimate was received in the amount of $6,219, from Flagship Recreation, for the cost of the repairs and replacements. Motion made by Committee Member Bettinger, seconded by Committee Member Seeley to recommend to the City Council to approve up to $7,000, for repairs and replacement of the playground structure for ages 5 to 12 as detailed in Mr. Paul Palzer's report dated February 3, 2021. Source of funding will be from the Capital Equipment Replacement Fund. All in favor. Motion carried. 3. Centennial Little League Request for use of LaMotte Park A request was received from Mr. Patrick Mahr, President of the Centennial Lakes Little League, for the use of the baseball and softball fields and facilities at Laurie LaMotte memorial Park for the spring and summer months of 2021 beginning April 1 through September 30; Monday through Friday from 4:00 p.m. until dark. A copy of the schedule will be sent to Centerville staff as soon as they are printed in April, which will also provide Centerville with the schedule for the dragging agreement. In the past, the field usage was primarily Monday through Thursday on all three fields. Motion made by Committee Member Waeghe, seconded by Committee Member Seeley to recommend to the City Council to approve the request of the Centennial Lakes Little League for the use of the Laurie LaMotte Memorial Park with the exclusion of Friday, July 16 during the Fete des Lacs Festival. All in favor. Motion carried. In addition, they are planning their park clean-up day for Saturday, April 17, with a back-up date of Saturday, April 24. They would like to invite the Mayor and members of both the City Council and Parks and Recreation Committee to stop by the fields to meet their volunteers who will be cleaning and raking the fields. They are very appreciative of the partnership between their organization and the City of Centerville. 4. Adopt-a-Garden Program Staff has researched and provided Committee Member Seeley information regarding the purchase of rain barrels for seven of the parks. Information was received from the Recycling Association of Minnesota: Rain Catcher Rain Barrel at a cost of $79 each; new with a 1 year warranty; made out of 100% recycled plastic; top of the barrel with a spoke and wheel pattern keeps it child & pet safe; there is an aluminum mesh screen to keep out debris & other items; in addition to the mesh screen, each one comes with a garden hose, shut-off thumb valve, hanging hose clip, overflow hose and linking kit to connect additional barrels. Also discussed was a way to make these available to the residents. Motion made by Committee Member Seeley, seconded by Committee Member Errickson-Grahek to recommend to the City Council to purchase seven (7) rain barrels for use at park entrance monuments at a cost not to exceed $553 with the funds coming out of the Parks Fund (General Page 3 of 6 City of Centerville’s Parks and Recreation Committee Meeting Minutes February 3, 2021 Fund). All in favor. Motion carried. In addition, at this point in time, volunteers have signed up for all the Adopt-a-Garden parks with the exception of Acorn Creek Park and also the City Hall building perimeter. 5. Pollinator Garden – Girl Scouts thth Ms. Tara Cole and Ms. Katie Peterson, representing 4 and 5 grade members of Girl Scout Jr Troop #57269, appeared before the committee to explain that consideration for a Bronze Award project would be a project the Scouts could complete, but also be an ongoing project that others could enjoy. The troop would pay for and maintain the Pollinator Garden. A location would need to be determined and a liaison volunteer to help with the details. Committee Member Seeley volunteered and also suggested that Hidden Spring Park might be an ideal location for a Pollinator Garden. In addition the park is by the lake. Ms. Seeley will work with Ms. Cole and Ms. Peterson regarding a suitable location and other logistics. It was suggested that the Troop Members appear at the April Committee meeting to make a formal proposal to the members. 6. Restrooms in Laurie LaMotte Memorial Park Committee Member Peterson came across a posting regarding the lack of restrooms in the Laurie LaMotte Memorial Park and perhaps this resident was not aware of the existing restrooms. The restrooms are currently open from 4:00 p.m. to 9:00 p.m. and are unlocked and locked remotely via computer. Committee members would like to see them open during park hours for use by the residents. Also visible signage is needed, including gender based signage, if needed or make both unisex. Concerns about freezing were mentioned; possibly replace faucets. Mr. Statz and Mr. Palzer will evaluate usage of the restrooms and will bring some recommendations to an upcoming meeting. Perhaps placing one or more Porta Pottys' in the park during the winter would be a sensible solution. VII. APPROVAL OF JANUARY 6, 2021 MEETING MINUTES Motion made by Committee Member Waeghe, seconded by Committee Member Freiermuth to approve the minutes of the January 6, 2021 P & R Committee meeting with the following corrections: *VIII. 2. Page 3 - ADD: “feedback” between received and regarding: REPLACE: “regarding the current equipment condition and size offerings of the structures” with “that the current equipment was in poor condition, outdated and smaller than desired.”. *VIII. 2. Page 4 - ADD: “adding” between for and larger. *VIII. 3. Page 4 – REPLACE: “ informed” with “contact” between Schmitt and Administrator. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Staff Updates – City Administrator Mark Statz: Administrator Statz provided a comprehensive written report, dated January 27, 2021, of activities and updates for the City of Centerville. He mentioned to the committee members the status of the Adopt a Garden Program and the success in obtaining volunteers for this project has been by personal invitations Page 4 of 6 City of Centerville’s Parks and Recreation Committee Meeting Minutes February 3, 2021 to friends, acquaintances, neighbors, co-workers, etc. Proposals have been received for the Block 7 property and there are additional potential developments within the city. City Hall is now open to the public!!! Anyone wishing to have these City updates emailed to them just need to contact the city offices. 2. Council Liaison Updates – City Council Member Michelle Lakso Ms. Lakso thanked the committee members for their time and commitment. The City Council has a retreat scheduled to review goals and guidelines for committees. 3. March P & R Committee Meeting Motion made by Committee Member Waeghe, seconded by Committee Member Errickson- Grahek to cancel the March P & R Committee Meeting due to several committee members not being available. All in favor. Motion carried. 4. Park Clean-Up Day Motion made by Committee Member Seeley, seconded by Committee Member Waeghe to set the Spring Park Clean Up Day for Saturday, April 24 at 9:00 a.m., meeting at City Hall. Public Works will provide garbage bags, gloves and face masks. All in favor. Motion carried. This event to be listed on City Website, Reader Sign and any other means of publicizing it to obtain additional volunteers. IX. ACTION ITEMS To be deleted as of 2-3-21 - NONE To be changed as of 2-3-21 19-013 change date to April, 2021 19-020 change date to April, 2021 & add to action: pending response 19-022 change date to April, 2021 20-005b change date to May, 2021 20-009 change date to April, 2021 To be added as of 2-3-21 21-003 Pollinator Garden – April, 2021 21-004 LaMotte Restrooms – April, 2021 21-005 Volunteers Thank you & Appreciation get together – Sept, 2021 21-006 Parks Clean Up Day – April, 2021 X. AGENDA ITEMS FOR APRIL MEETING XI. UNFINISHED BUSINESS: 1. 19-013 - Master P & R Trail Plan 2. 19-020 - Basketball Court Renovation Page 5 of 6 City of Centerville’s Parks and Recreation Committee Meeting Minutes February 3, 2021 3. 19-022 - ADA Playground Equipment 4. 20-008 - Adopt-a-Park Monument Flower Garden Program 5. 20-009 - Additional lighting for smaller skating rink (decorative lighting) 6. 21-001 - Fete des Lacs (logo art contest) & other information 7. 21-002 - Music in the Park 8. 21-003 - Pollinator Garden 9. 21-004 - LaMotte Restrooms 10. 21-006 - Park Clean Up Day (& assess ADA playground equipment & park tree planting ideas) XII. ADJOURNMENT Motion made by Committee Member Seeley, seconded by Committee Member Waeghe to adjourn the February 3, 2021 meeting at 8:35 P.M. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 6 of 6