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Home My WebLink About2021-08-04 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, August 4, 2021 6:30 p.m. Meeting is being held in-person! Centerville City Hall 1880 Main Street Centerville, MN 55038 Or you may watch the live stream at https://northmetrotv.com/centerville-stream/ COMMITTEE MEETING I. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. Movie in the Park VI. COMMITTEE BUSINESS (NEW) 1. Volunteer Appreciation Event VII. APPROVAL OF MINUTES 1. July 6, 2021 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. 19-014: Main Street Market 2. 21-001: Fete des Lacs 3. 21-002: Music in the Park 4. Staff Updates a. Maintenance List Updates (Paul Palzer) b. 20-009 Pleasure Rink Lighting Updates 5. Council Liaison Update IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS All meetings are now being held in person at City Hall. Meetings may be live-streamed at https://northmetrotv.com/centerville-stream/ All meetings begin at 6:30 PM unless otherwise noted. August 10, 2021 - *Special Date CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 4, 2021 Parks and Recreation V.1 TITLE OF ISSUE: Movie in the Park BACKGROUND AND SUPPLEMENTAL INFORMATION: A budget and date(s) have been approved. Any final logistical items should be discussed and decided upon. COST AND SOURCE(S) OF FUNDING: Costs previously approved. REQUESTED ACTION: Formal action is only required if additional expenditures are required. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________Kubat _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 4, 2021 Parks and Recreation VI.1 TITLE OF ISSUE: Volunteer Appreciation Event BACKGROUND AND SUPPLEMENTAL INFORMATION: The City Council would like to have a Volunteer Appreciation Event sometime this fall. They have asked that the Parks and Rec Committee help plan it. We are looking for guidance on: - Date/Time/Location - General Format (details of event can be worked out later) - Door prizes - Other items??? - Volunteers (yes, we might need volunteers for the volunteer event :)) The invite list would include all committee and commission members, election judges, and volunteers who have helped out during at least one city event this year. Staff will try to supply a list so we have an idea of numbers. COST AND SOURCE(S) OF FUNDING: Staff will assist with finding an appropriate budget, but we would ask for guidance on this as well. REQUESTED ACTION: Motion to propose a date, time, location, format and budget for the event. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________Kubat _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City Recreation Committee held a scheduled meeting on July 7, 2021 in the Council Chambers at the Centerville City Hall. Present: Committee Member Emem Akpan Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Mark Statz, City Administrator/Engineer Michelle Lakso, City Council Liaison ___________________________________________________________________________________ I. CALL TO ORDER Committee Member Errickson-Grahek, called the July 7, 2021 Meeting of the Parks & Recreation Committee to order at 6.30 p.m., in the Council Chambers at the Centerville City Hall. II. APPROVAL OF AGENDA Motion made by Committee Member Peterson, seconded by Committee Member Errickson- Grahek to add number 3. Wild Parsnips concerns to VI. New Business. All in favor. Motion carried. III.APPEARANCES r vacant committee member position. Ms. Kubat was introduced and the Committee interviewed her. She has been a resident of Centerville since August, 2020, has a very strong sense of civic duty and is very interested in being involved in the community. She has been a R.N. for 12 years and has experience with effective communication, identifying problems and analyzing solutions. Motion made by Committee Member Peterson, seconded by Committee Member Errickson- Grahek to recommend to the City Council Appointment of Ms. Jessica Kubat to the Parks and Recreation Committee. All in favor. Motion carried. IV. V. UNFINISHED BUSINESS 1. 19-013: Parks Capital Improvement City of Centerville Park & Recreation Committee Meeting Minutes July 7, 2021 Administrator Statz explained there are three areas of funding: Operating and repairs, Capital Improvement and Capital Outlay, in general fund budget, for replacement of items. The funds for the Capital Improvements are from Park Dedication fees received from developers and average $3,000 per lot or unit built. Mr. Statz asked that each Committee Member review this document, think about additions to be made to it and prioritization of projects. This will be added to the September agenda. In addition, it was brought up that additional water fountains should be placed in each park with a on also included purchasing of recycled products, quality signage guiding park users of through the parks along with trail connectivity making parks more bike friendly. VI. NEW BUSINESS 1. mmittee Member Peterson Scheduled for Saturday, September 18 with a rain date of September 25 at sunset, approximately 7:30 p.m. The cost of the movie will be approximately $400 with $350 for projector rental plus $50 for snacks. There was discussion ensued regarding providing a propane powered bon fire and Scout recruitment. Motion by Committee Member Bettinger, seconded by Committee Member Akpan to schedule the Movie in the Park for Saturday, September 18, 2021 with a raindate of September 25, 2021 and authorize a budget of up to $800 for the cost of the movie, projector rental and snacks/incidentals. All in favor. Motion carried. 2. al Little League & Centennial Soccer Club Motion made by Committee Member Bettinger, seconded by Committee Member Peterson to approve the request by the Centennial Little League for an extension of time for the use of the fields at Laurie LaMotte Memorial Park for practice and games. All in favor. Motion carried. Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Akpan to approve the request by the Centennial Soccer Club for the use of both Laurie LaMotte Memorial Park and Acorn Creek Park on Monday through Thursdays from 5 p.m. to 8 p.m., from August 2 through November 1, 2021 for their soccer practices, based on a more specific schedule to be provided. All in favor. Motion carried. 3. Wild Parsnip 4. Committee Members Peterson and Seeley brought up the possibility of wild parsnip in Centerville. Each Committee Member should be able to identify this plant and report it to Public Works Director. It was stated that this is a very dangerous plant to human skin and can cause long term health issues. VII. APPROVAL OF JUNE 2, 2021 MINUTES Motion made by Committee Member Bettinger, seconded by Committee Member Peterson to approve the minutes of the June 2, 2021 with the following corrections: correct typos and obtain an enhanced biography from Administrator Statz for former Committee Member Waeghe. All in favor. Motion carried. Page 2 of 4 City of Centerville Park & Recreation Committee Meeting Minutes July 7, 2021 VIII. UPDATES 1. The Main Street Market will be held Thursday evenings from Ju 7 p.m. The Ship Grant was approved and six (6) picnic tables have been purchased, 13 vendors plus 1 farmer have been confirmed, the #15 booth will be for information, first aid, etc. He stated that volunteers have been recruited and a listing of the vendors and a map where provided to Committee Members. 2. Tuesday, July 13, 2021 - Opening Ceremonies will include Color Guard and welcome by Mayor Love & Lions President, Ron Hogan, followed by Music in the Park and concluding with the reading of the first clue for the Medallion Hunt; Wednesday, July 14, 2021 - Public Safety Night and second clue for the Medallion Hunt; Thursday, July 15, 2021 - Main Street Market, the Bald Eagle Water Ski Show and third clue for the Medallion Hunt; Friday, July 16, 2021 - All-Star Kickball Game & Fireworks Display; Saturday, July 17, 2021 - Kickball & Softball Tournaments, 5K/8K & kids Runs, Parade, Kids Fest, Game Truck and Classic Car Show, among many other activities; Sunday, July 18, 2021 - Softball Tournament, Ninja course, Kids Fest, Game Truck and Paddle des Lacs. Plus there are many other activities on each of the festival days. The Lions Concessions stand will be open on Tuesday and Friday through Sunday. Most of the activities are free. Many thanks to the numerous sponsors and volunteers that assist in making this event happen. A full list of events and activities may be found at: fetedeslacs.org or on Facebook. 1. Volunteers need to be confirmed for the following areas: Registration and timing assistants, announcer, water stops, course layout, etc. Most of the Committee Members have committed to help with the event, along with other volunteers, including the Scouts and possibly the Anoka County Radio Club. 2.a. Shirts need to be ordered for the runners, both adult and kids, and will be light blue with the logos of the sponsors on them. 2.b. Shirts are also being considered for the volunteers; bright yellow shirts st back and have been ordered for the Main Street Market and a request to order additional shirts for the Fete des Lacs run volunteers will need to be ordered by staff. 3. Food not to offer pizza, but to distribute energy bars instead. 4. Masks will be optional for runners; both races will start simultaneously. 5. Registration will accept cash, checks and plastic; the City has a Square account. 1. Handcrafted paddle donated by Sanborn Canoe and valued at about $150, will be raffled off during this event. 2. Life Jackets are required for all participants. Page 3 of 4 City of Centerville Park & Recreation Committee Meeting Minutes July 7, 2021 3. 21-002: Music in the Park This event has had very good attendance so far with about 130+ attendees. The food trucks has also been popular. This event was cancelled on July 1 due to the impending rain. An update was given regarding the commercial development in town and is part of a comprehensive report available on the city website. IX. Unfinished Business Agenda Items X. ELECTION OF CHAIR AND VICE CHAIR Motion made by Committee Member Seeley, seconded by Committee Member Freiermuth to appoint Committee Member Errickson-Grahek as Chair for the remainder of former Chair Keven Waeghe's term. All in favor. Motion carried. Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Peterson to appoint Committee Member Seeley as Vice-Chair for the remainder of former Vice- Chair Errickson-Grahek's term. All in favor. Motion carried. XI. ADJOURNMENT Motion made by Committee Member Bettinger, seconded by Committee Member Errickson- Grahek to adjourn the July 7, 2021 meeting at 8:30 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 4 of 4 CentervilleParkMaintenanceReview:May2021 page1of3 HiddenSpringsPark .ĻŅƚƩĻaǒƭźĭźƓƷŷĻtğƩƉƭʹ Testpavilionlightsandpavilionpoweroutlets Turnwateronandtestwaterfountainandbluespigot(locked) Swinghingesneedoiling ParkbenchnearRainGarden4slatsareslit(brokenfromwintercold) Parkbenchfacingwestonlakeshore1slatisslit ThreePinetrees(branchesbetween10and20feetheight)needtrimming. SeeattachedHSPmapforlocations. Note:ParksignwillneednewCityofCentervillelogowhennewlogoisrolledout. RoyalMeadows Woodchipsneededbeneathswings Basketballhoopneedsnewnet Onedeadtree(SWcornerofpark.Seeattachedmapforlocation.) Notes: ThisparkhasnoADAplayequipment. Thisparkhasnobikerack. TrailsidePark Brushandtrimmedbranchpileshouldberemoved.Southedgeofpark. TwodeadtreesonNorthsideofparkcouldberemoved. Stumpnearlakeshore,middleofparkshouldbeandgrass Seeattachedmapforlocations. CornerstonePark 3areasofdeadbushesshouldbereplacedSeeattachedmapforlocations. Plexiglassonwestsideofkioskneedswashingreadtheenclosedinfo,mayneed replacingifwashingclearitup) Kioskframecoulduserepainting CentervilleParkMaintenanceReview:May2021 page2of3 McBridePark Parksignneedsprepandpainting Basketballhoopneedsnewnet Smallpotholeintrailneedsrefillingtopreventfurthertraildamage Notes: PlayequipmentlooksOKtome.Mayneedsomepaintin2022. wouldbenice. AddingacoupleofpinetreesalongtheEastborder EaglePark Woodchipsneedtobeaddedbeneaththeswings Therearequiteanumberofpinetreesalongthenorthsideofthetrailthatcoulduse trimming (Trimmingwouldbenefittheoverallhealthofthetrees,aswellasprevent Note: Thetennis/pickleballcourtlookedingoodshape. TheParksigntoobad,butifsignisbeing AcornPark Parksignneedsprepandpainting ThePricklyweedthatwasaproblemin2020isreemerging(nastystuff) Woodchipsneedreplenishingbeneaththeswingsandsomeoftheplayequipment Themetalgriddedtopofthepicnictableiswarping Doggiepickupbagdispenserneedsrefilling Onepinetreealongthewestborderisdeadandshouldbereplaced Trimpoplar/sumacbrushfromthebaseofthepinetreesalongtheEastborder Notes: TheneighboronthewestsideofAcornParkrequestedthatthePortaPottybemoved totheNWcornerbecauseoftheoffensiveodorduringthehotmonthsofthesummer. Withthenewparkingareathathasrecentlybeenadded,theNWcornerofAcornPark lookedtomelikeagoodlocationformaintenanceandPortaPottycleaningpurposes. Iwouldliketorecommendthatweaccommodatethisrequestassoonastheparking areaisfinished. PleaseremindanyonemowingatAcornthatthePollinatorGardenwascompletedon rd May23ItislocatedintheSWcorneroftheparkandisParkBoardsanctioned. CentervilleParkMaintenanceReview:May2021 page3of3 LaMottePark Field#1moundneedsgrassseeding ThegrassontheeastsideoftheSkateParkneedsseeding Field#2umpequipmentboxneedspreppingandpainting Scoreboardneedstobereplaced.(IpickeduptheglassthatIcouldseefromthelight thatwasbroken.) Themetalgriddedtopsofthepicnictablesinthepavilionarewarping TheBBQneedstobecleanedout,alsoneedstobepainted Rubberchipsundertheswingsandplaygroundequipmentneedtoberefreshed Thenewrainbarrelneedsahoseextensionaddedtobeabletowatertheplantsaround theparksign Themaintenancegaragetwosmalldoorsneedpainting All4warminghousedoorsneedpainting ThewoodenboardssurroundingtheHockeyRinkneedpainting Recommendations: Itwouldbeagoodideatoaddasand(orcement?)bibtotheBBQnearthepavilion. IwouldliketheParkBoardtoconsiderreplacingtheballsattheGagapit. IfthebranchandgrasshutonthesouthborderofLaMotteiswithinthepark boundaries,forliabilityreasonsIwouldsuggestitbedismantled/removed. SubmittedbySuzanneSeeleyfortheJune02,2021ParkBoardMeeting Website Redesign is a priority. P&R should develop outline of their page content and functionality.Committee should review CIP from July meeting packet and email Mark with any ideas for improvements, etc.Heidi can update the group on her progress.Paul will update the group on some ideas he has been exploring.Staff and P&R Members can give a wrap-up update. Overall, the festival was a big success. Brian Peterson can update the group on this ongoing program. StatusAction Open 8/2/2021 ACTION ITEMS On-Going PARKS RECREATION Assigned PersonDate Seeley/Peterson/StatzJune, 2021OpenPaul and Suzanne can update the group on their progress.Seeley/Girl ScoutsMay, 2021Close?Are there more action steps or should we close this out? P & R Web Site PagesStaffMaster P & R Trail Plan - Review Park MapsM. StatzSept., 2021OpenMain Street MarketM. StatzThru Aug 12OpenUpdate On AgendaADA Playground EquipmentK. FreiermuthJune, 2021OpenPaul and Kathy can update the group on their progress.P & R Events CalendarHeidi E-GJuly AgendaOpenDevelop Park Tree Planting PlanMusic in the Park 2021PetersonThru Aug 18OpenPollinator GardenVolunteer Appreciation EventTBDSept., 2021OpenAgenda ItemMovie in the ParkB. PetersonAugust, 2021OpenAgenda Item #Item 16-02620-005b20-009Lighting on Pleasure RinkP. PalzerAugust, 2021Open21-001Fete des Lacs 2021M. StatzOn-GoingClose21-00221-00321-00521-006 19-01319-01419-02220-004 Following July 7, 2021 MeetingPage 1