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HomeMy WebLinkAbout2021-02-24 CC WS & CC Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING February 24, 2021 5:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on February 24, 2021 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. WORK SESSION I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:04 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong George Eilertson, Northland Securities *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. Administrator Statz stated that he neglected to add a presentation by Centennial School District for the Regular Council Meeting. II. AGENDA ITEMS 1. Centennial Fire District Study Update Administrator Statz provided Council with an update and stated that discussions were held at the Centennial Fire Steering Committee and several steps can and have been taken that were included in the study. He also stated that the study has recommended opportunities for collaboration for responding to fire calls, day-to-day operations, etc. He reported that the study addressed the partnering with the Public Safety Department at the City of Lino Lakes, the Spring Lake Park/Blaine/Moundsview Fire Department (SBM) or the City of Hugo’s Fire Department. He reported that the Co-Chiefs and Administrators have been working diligently with Fire Personnel as this is not a takeover of the department but contracting of services to assess savings and staffing solutions. He stated that discussions have ensued and will continue with the aforementioned departments with SBM the elimination of all full-time positions, Lino Lakes is unsure as their new Not Approved City of Centerville Council Meeting Minutes February 24, 2021 structure/model is not working as anticipated. He stated that he is requesting that Council direct staff to engage with other partners for collaboration possibilities. He discussed numerous scenarios of individuals on call waiting for calls, covering areas for other communities, etc. He stated that discussions do not include owning existing equipment or stations or breaking up of the department but rather exploring options for potential savings and public safety. Lengthy discussion ensued by members of Council who stated that the report was interesting, firefighter responses, financial implications, reorganization, morale, own leadership, standards of operation, ordinance, looking into training, inspections, what can be implemented immediately, dissolving an agreement if needed, ensuring firefighter benefits, shift in leadership, initial training quality versus ongoing training, etc. 2. EDA Strategic Plan Update Administrator Statz stated that this is an informal discussion regarding EDA, Council’s expectations, their role, value, marketing arm of the city/promotion (rebranding, beautification, business support, Loan/Grant Program and Blue Sign Program. Lengthy discussion ensued regarding the appointment of two (2) Council Members on the EDA and comfort that is provided by that, City entrance monument, collaboration with the Parks & Recreation Committee, attracting businesses, aesthetics of buildings, identify and prioritize items for them to work on, stronger voice of businesses, working relationships, what businesses want from the EDA, assisting current businesses, entrance monument(s), new website and EDA presence on it, etc. Administrator Statz stated that he would forward a bullet list of activities of the EDA. III. ADJOURNMENT Mayor Love adjourned the Work Session at 6:20 p.m. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. Page 2 of 17 City of Centerville Council Meeting Minutes February 24, 2021 STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong George Eilertson, Northland Securities *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Mayor Love stated that he would like to add a public comment section immediately following the agenda and also added New Business, Item #1 - Sale of Pick-up Trucks and renumber the agenda accordingly. Motion by Council Member Koski, seconded by Council Member Lakso, to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. IV. PUBLIC COMMENT Larry Jiles, Jr., new tenant of the former Vincenzo’s, Chef Hot Hands, explained that they are a catering company that offers unique curb-side and delivery services that provide gourmet food to homes at an affordable price. He noted that they attempt to use all natural and organic ingredients. He stated that he has reviewed the 2040 Comprehensive Plan and feels there are a lot of benefits he can bring to the community that will match the goals of the Plan. He stated that he can help enhance neighborhood engagement with a small-town family café that specializes in breakfast food as well as home-style cooking. He stated that he is interested in 1695 & 1691 Centerville Road for such a café. Administrator Statz asked Mr. Jiles to share how people can get in touch with him. Mr. Jiles stated that on Facebook, they post their menu daily and people may also look at www.chefhothands.com. He noted that they take walk-in orders as well as phone orders. He stated that orders will take between 15 and 20 minutes to prepare. He stated that they also offer delivery service, that is similar to Door Dash or Grub Hub but will save the customers a few dollars because, other services upcharge the customers by about 28%. He stated that it is fine dining delivered to your home and explained that they take pride in how they put the food in the box, so when you sit down to eat at home, it is like you are sitting in a restaurant. Council Member Mosher asked for more details on the café that Mr. Jiles was considering opening. Mr. Jiles stated that it would be similar to a Keys Café, and would have an outside patio deck seating area on the back side in order to take advantage of the lake. He stated that he is still Page 3 of 17 City of Centerville Council Meeting Minutes February 24, 2021 working on the parking issue and is hopeful that they may be able to work something out with the school in order to use their lot in off hours in addition to off-street parking. Council Member Lakso thanked Mr. Jiles for his investment in the City. She noted that he is getting noticed and expressed her appreciation for the energy he has brought to both the meeting and the City, especially the Santa during Christmas time. Council Member Koski thanked Mr. Jiles for coming to the City meeting and contributing to the community. He asked what attracted him to the City. Mr. Jiles stated that he grew up in the area, moved to Hugo when he was 14, graduated from White Bear Lake High School, and bought his first house in Centerville. He stated that he was driving down County Road 14 making a delivery in Lino Lakes, saw the sign that the space was for lease and felt it would be perfect because Centerville still has the small town feel and his desire is not to have a big enterprise, but a nice small-town café. He noted that he has a menu item coming with wild rice that is harvested in Centerville in tribute of the Dakota Indians and French Canadians came in to harvest the wild rice. Council Member Koski stated that this idea sounds terrific and would echo Council Member Lakso’s comment that he loves Mr. Jiles’ energy. He asked about his background and experience. Mr. Jiles noted that he has not owned his own business before but has opened a lot of restaurants and listed some of the restaurants that he has been involved in. Council Member Koski stated that he also loves this idea and thinks the location would be perfect for this purpose. He stated that he loves the idea of having a balcony that takes advantage of the lake, yet still keeps the small town feel with this destination business. Mr. Jiles stated that he would like Centerville and his café to be considered the hidden jewel. Council Member King welcomed Mr. Jiles and noted that he lives very near him and encouraged him to keep on going. Mayor Love welcomed Mr. Jiles to the City and stated that the entire Council wishes him the best of luck in prospering his business. He asked if there were any other members of the public who wished to address the Council. There were no additional public comments. V. APPOINTMENTS/PRESENTATIONS 1. M Health Ambulance Service – Annual Report City Administrator Statz introduced Misters Tom Dunn, Kevin Kane and Tim Edminson of M Health and noted that Co-Chief Kathy Peil was also present. Page 4 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Mr. Edminson gave an overview of the previous eight (8) months of ambulance service in the City. He noted that they had taken over on June 1, 2020 and despite some ups and downs, he feels that, overall, it has been going really well. He noted that they have responded to 2,510 calls which is about 10 responses/day. He reviewed the data surrounding mutual aid, transports, codes for acuity of responses, and response times. Administrator Statz asked if M Health knew where Allina was at in terms of response times before they took this over on June 1, 2020 in order to do a comparison. Mr. Edminson stated that North Memorial did not provide that information to them and noted that he really only saw quarterly or annual data from them, but noted that the response times that M Health has are well under what they had reported. Mr. Edminson reviewed more of the data figures for Centerville and noted that while there is always room for improvement, they feel their numbers are very respectable. He reviewed a map that represented their entire service area and explained how they decide where their trucks will be posted throughout the day, based on their data. Kevin Kane, Operations Supervisor, gave an overview of some of the relationships they have built. He noted that he offices out of Forest Lake, so he is dedicated, full-time to the area. He stated he connects with the City leaders, such as Fire Chiefs, Police Chiefs, and other city officials on a monthly basis and takes a deeper dive into the type of data that Mr. Edminson just reviewed. He stated that some of the things doing a deeper dive has enabled is cross-training to help with EMS, cardiac arrest management and just to strengthen the relationships on both sides. He stated that they are excited to participate in the “Festival of Lakes/Fete des Lacs. He stated that they are looking forward to being part of the public outreach to show who they are and make sure kids know they know that ambulances are not always a scary thing. Council Member Mosher asked what an Omega call was from the data table. Mr. Edminson stated that it is a situation where there was no reason for the person to call an ambulance because they should either take themselves to the hospital, or not go to the hospital at all. He stated that in his experience, it is a rare call. Council Member Lakso thanked them for their presentation and noted that it is always good to see data and thanked them for taking care of the citizens. Council Member Koski stated that it was nice to see the data and asked how it was working out for M Health to use the city’s facilities. Mr. Kane stated that they use the fire hall as one of their posting locations which allows the crew to get out of the truck, go inside and stretch their legs a bit. Council Member King asked for a typical scenario for examples of what happens in a ‘typical’ scenario when there is a 911 call with the Police Department, Fire Department, etc. all at the same call, arriving, etc. Page 5 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Mr. Kane explained that everyone essentially gets the call at the same time, but often times the Police Department is first to respond, and then it is either the Fire Department or M Health on scene. Council Member King asked for an explanation of Basic Life Support (BLS) versus Advanced Life Support (ALS). Mr. Edminson stated that BLS is EMT trained level staff on the ambulance who are able to do quite a bit in a 911 setting. The ALS would be a paramedic level that are able to administer medications and do more cardiac monitoring than the basic level. He explained that all of the units in the northern region are ALS units and have a paramedic on board every vehicle. He noted that Mr. Kane is also a paramedic and carries paramedic level equipment with him if those services are necessary when he is on scene. Mr. Dunn noted that when M Health took over in June, they tried to keep their deployment model very similar to North Memorial which was three (3) of advanced ambulances and then added 1 basic ambulance. He noted that as they started looking at the data, they made the decision to increase the coverage and change the basic ambulance to a fourth advanced ambulance. Council Member King asked for an explanation of Emergent and Combined from the data presented. Mr. Edminson explained that emergent would be where they are responding to the call with lights and sirens and the combined data includes those that were non-emergent and did not use lights and sirens. He clarified that for the Alpha and Bravo calls they do not use lights and sirens and the Charlie, Delta, and Echo calls do use lights and sirens. He gave an overview of the trained questions that the dispatchers ask in order to code the calls. He noted that after COVID settles down a bit, they do offer ride-along opportunities so the Council could see, first hand, what the crews do. Mayor Love stated that one (1) of the areas where the City’s call volume seems the highest is psychiatric care. He stated that he sits on a board for reimagining public safety on a national board and one of the big topics of conversation is police response to psychiatric type cases. He asked, from their point of view, as professional emergency service providers, the impact of having a Police Officer on site in a psychiatric situation. He asked if it was a welcomed addition or detrimental. Mr. Edminson stated that in can go either way, but for the most part, for the safety of the First Responders, a Police presence is definitely a needed resource to those type of calls because at times, they are putting themselves into scary situations. He stated that there are times when a Police presence can escalate the situation; however, he noted that he thinks they all work together well. He stated that he knows that if the Police feel that their presence may be escalating the situation, then they will back off a bit. He stated that they are training on psychiatric responses and noted that they are working on numerous models throughout different cities they serve on how they can better respond to these types of calls. He explained that one of the things that they are finding is that when they get called to a psychiatric situation, they are in crisis, or near crisis and it is difficult to talk them out of that situation at the time. He stated that in many situations the Page 6 of 17 City of Centerville Council Meeting Minutes February 24, 2021 patient is transported at this time. He stated that they are trying to work on ways to get out and interact with these patients prior to crisis in order to build a rapport which will help them do better on those types of calls. He stated that they are utilizing their Community Paramedic Program to see if they can get a different style of response, working in conjunction with Police Departments and other First Responders to see what can be done to help those patients when they are not in crisis in partnership with M Health Fairview’s Mental Health Program. Mayor Love asked Co-Chief Peil about the fire study results that showed that one (1) of the downfalls was that the City has a different EMS service from our sister city. Co-Chief Peil stated that she sees no problem with having two (2) different EMS services for response within the same Fire District. She stated that because there is mutual aid, they do not always know who will respond and they could be from Allina, North Memorial, White Bear Fire Department as well as other service providers from around the area. She reiterated that having two (2) different EMS services between the two (2) sister cities has absolutely no detrimental effect. She stated that building the relationship has been great with M Health because they have completed training with staff, including the Police Department, on things like what they have on the ambulance as well as where it is located and how it is stored, so things go more smoothly on calls. Mr. Edminson stated that he actually thinks having two (2) different EMS services in the area works really well because there are conjoining areas like Hugo and Forest Lake, so they are able to bring other resources from there. He noted that Allina serves the opposite end, so they are also able to bring resources and both can provide mutual aid for each other. Mayor Love thanked Co-Chief Peil and the representatives from M Health for appearing before Council and answering their questions. Administrator Statz asked if there were any outliers to the averages that were discussed. He noted that Mr. Edminson mentioned that if there was a snowstorm it would take out three (3) of the ambulances. He asked what they would do in a situation where it ended up taking 15 minutes to get an ambulance to the location and whether they would do an analysis afterwards to see what could have been done differently. Mr. Edminson stated that they look at those types of numbers on a daily basis and investigate what happened and whether it was due to things like a directionally challenged crew or incorrect resources being sent. He noted that if they think they are a bit further away from a call, another truck starts toward the location, but then they start calling the mutual aid providers to see if they are closer and if so, they automatically give them the call. Administrator Statz stated that when he looked at the data, there were four (4) mutual aid responses out of 147 calls. He stated that he would also like to ask about dispatch time of an average of 5 minutes 26 seconds with the emergent and asked if that was from the time they received the call from dispatch and whether it included dispatch time. Mr. Edminson stated that those figures include when they start the call, not the dispatch time. Page 7 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Administrator Statz noted that one of the things they just learned with the fire study was that their dispatch time is a bit concerning and thinks the average dispatch time was just over 3 minutes. He stated that he would like to explore that in greater detail and noted that it was across both Circle Pines and Centerville. He noted that he wanted residents to be aware that the 5 minutes 26 seconds timeframe was not from the time they call 911. He stated that he would also like to point out that the City is lucky that is has a choice in EMS providers and had overlapping options between M Health and Allina. He explained that the City used Allina for a number of years who had contracted out with North Memorial and the City has now switched to M Health. He stated that the City is not obligated to remain with M Health and has the freedom to switch back if they so choose. He explained that one other thing to point out is that the ambulance service does not cost the City anything and is something that M Health makes from their charge for services to the patient or their insurance company. He stated that M Health is paying rental fees for use of the fire hall. He stated that he would like to have representatives from M Health report to the Council at least annually and perhaps every 6 months. VI. PUBLIC HEARINGS 1. None VII. APPROVAL OF THE MINUTES 1. September 23, 2020 City Council Work Session & Meeting Minutes Motion by Council Member Koski, seconded by Council Member Lakso, to approve the September 23, 2020 City Council Work Session and Meeting Minutes as presented. A roll- call vote was taken. Mayor Love and Council Members Koski and Lakso voted in vote. Council Members Mosher and King abstained. Motion carried. (3/0/2) 2. October 14, 2020 City Council & Closed Executive Session Meeting Minutes Mayor Love noted that he had missed this meeting due to the passing of his mother and expressed his appreciation to the Council for their support through that difficult time in his life. Motion by Council Member Lakso, seconded by Council Member Koski, to approve the October 14, 2020 City Council Work Session and Meeting Minutes as presented. A roll-call vote was taken. Mayor Love and Council Members Koski and Lakso voted in vote. Council Members Mosher and King abstained. Motion carried. (3/0/2) 3. October 28, 2020 City Council Work Session & Meeting Minutes Mayor Love stated that page 78 of the packet he believes it was supposed to say, “please do not take this the wrong way.” Administrator Statz stated that it should also say JPA in that same portion. Motion by Council Member Lakso, seconded by Council Member Koski, to approve the October 28, 2020 City Council Work Session and Meeting Minutes as amended. A roll-call Page 8 of 17 City of Centerville Council Meeting Minutes February 24, 2021 vote was taken. Mayor Love and Council Members Koski and Lakso voted in favor. Council Members Mosher and King abstained. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through February 24, 2021 (Check #33558-33588) & 1655E- 1661E) W/Voided Check #33587 2. Centennial Lake Police Department Claims through February 11, 2021 (Check #13647-13662, 13663 -13678) & Payroll (Check #13645-13646) 3. Centennial Fire District Claims through February 23, 2021 (Check #9012- 9019), (2021003E-2021004E) & (Payroll Check #9007-9011) 4. Resolution 21-0XX Not Waiving Liability Limits 5. Purchase of Playground Equipment Replacement Parts – McBride Park 6. City Hall Fire System Monitoring Mayor Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Lakso, seconded by Council Member Mosher, to Approve the Consent Agenda as presented. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. VIII. OLD BUSINESS 1. Bond Sale Mr. George Eilertson, Northland Securities, stated that the only action item related to the bond sale is the resolution found in the packet along with a bond sale summary. He explained that this is refinancing the 2013 Series Bonds. He stated that the objectives the City had was to restructure debt to achieve reduction of debt service levy and to receive a debt service levy interest savings. He explained that this morning at 10:30 a.m., they received financing bids from three (3) different investment banks. The low bidder was United Bankers out of Bloomington at 0.99% for true interest cost. He stated that after reviewing with staff, they have opted to proceed with the bonds non-rated which he feels has worked well. He reviewed the overall savings of $69,011 which is the equivalent of a present value savings of 5.28%. Council Member King stated that he thought he remembered that when this was first brought to the Council it was .67% which would have been a savings of $85,000. Mr. Eilertson stated that this was a good observation and noted that there are a few things to consider, the average coupon or average interest and agreed that earlier on, the average interest rate was lower. He explained that over the last week and half the interest rates have slowly been ticking up a bit. While the overall savings used to be a bit higher, the City still got a nice sale. Council Member King asked if Northland Securities also took a cut of this money. Page 9 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Mr. Eilertson stated that there was a tightening of the fees in order to maintain a certain level of savings. He stated that they are the municipal advisory to the City which means that they also serve as fiduciary. Mayor Love stated that the market has done some interesting things over the last few months. He thanked Mr. Eilertson and Northland Securities for their work on behalf of the City. Finance Director DeJong pointed out that for advanced refunding of bonds, there is a minimum savings of 3%, which is State law. In this case, the City achieved a 5.28% savings which is well above the minimum so he believes this is a successful bond refinancing sale. He stated that he believes this will enhance the City’s overall finances for the next seven (7) years. Administrator Statz noted that the interest rate is a very difficult game to predict. He stated that the Council does have the choice to reject these bids, but then there is also a gamble for the interest rates whenever they decide to proceed. Council Member Koski asked if the City could sell this again and try to get a better deal. Mr. Eilertson stated that the bonds are issued as ‘non-callable’ which means they cannot be sold to get a better deal, but noted that they were callable prior to the due date. Motion by Council Member Lakso, seconded by Council Member King, to Adopt the Awarding the sale on February 24, 2021 and authorize the Mayor, City Administrator, City Clerk, and Finance Director to sign all necessary documents to affect the sale. Council Member King asked if this number was cast in stone. Mr. Eilertson concurred. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. nd 2. Targeted Picketing Ordinance (2 Reading) Administrator Statz noted that his thought continues to be that if the Council adopts this, it should remain in the exact form it is being presented. City Attorney Glaser stated that he shares the same thought and if the Council was planning to adopt this, he would ask that it be adopted in the form it is written Council Member Lakso explained that after giving it more thought following the last meeting, she is not sure how helpful this will be, but also does not think it will hurt anything. Council Member King questioned if there was a chance of going to court over 1st Amendment rights. City Attorney Glaser explained that one of the laws on the books is a Targeted Picketing Ordinance that contains two (2) of the three (3) provisions that are in the proposed Ordinance. Page 10 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Council Member King stated that he meant that if the City did not have a Targeted Picketing Ordinance, if the laws that are currently in place in relation to things like, trespassing, blocking roads, or nuisance types and there is a police response, would there be a chance to go to court in violation of 1st Amendment rights. City Attorney Glaser stated that someone could use that as a defense. Council Member King questioned what cities have lost cases under that defense. City Attorney Glaser stated that he does not know off hand, because it is a trial defense, so he would have to do some legal research. He stated that he suspects that there will not be a lot of case law out there that relates to this scenario. Council Member King stated that he thinks this is addressing something that very rarely happens and is just creating another ordinance. He asked how the Police Department would be trained so they do not get in trouble with 1st Amendment rights. He reiterated that he does not understand why the City would take this action and expects there to be more stuff coming down the road with HB-455 and hopes that it will not make it through the Senate. Mayor Love noted that he had shared a ‘play book’ for Targeted Picketing with Administrator Statz which is something that the League of Minnesota Cities is working on. He stated that once it receives final approval, it will be shared broadly because Targeted Picketing is becoming more common. He stated that some of the incidents that have happened throughout the State have been pretty scary. He stated that that was one of the reasons that sparked the conversation in the City along with their conversation with the Administrator from Hugo who shared that they wished that they had a few more things on the books to help them handle the situation that arose there last year. He stated that the Legislature is also looking at putting together some ordinances that may impact the entire State related to Targeted Picketing. He stated that in this instance, this is something that they have for their city and is something that can be put into place in order to give the Police officers another tool in their tool bag to protect anyone who may be targeted, as well as the neighbors around that individual. He stated that he agreed with Council Member King that this has not been an issue in the City which has been a great blessing, but there is no guarantee that it st will remain that way. He stated that is not looking to infringe upon anyone’s 1 or 4th Amendment rights but does want to protect individuals in their own homes. He stated that he is full support of this ordinance. Motion by Council Member Koski, seconded by Council Member Lakso, to Adopt Ordinance #112, Second Series an Ordinance Relating to and Regulating Targeted Picketing in Residential Neighborhoods. Council Member Lakso stated that this may want to be revisited if something came up that was more standardized and asked how this could be revised. Mayor Love stated that the toolkit does not give direction on whether these ordinances are good or bad and really just gives a playbook. He stated that one of the things that the City of Hugo said was that they did not have a playbook of how to respond or things that they should have done or thought about. Page 11 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Council Member King asked about the toolkit booklet from the League of Minnesota Cities. Mayor Love explained that it is in draft form right now and is moving through their approval process. Council Member King asked about special training for the Police Department since this is part of their toolkit. He asked if this would be a tool of last resort and whether they would enforce the other existing ordinances prior to enforcing this ordinance. Attorney Glaser explained that every year there are new laws on the books and there is training with CLPD. If this is adopted tonight, then they would talk to the Chief and see how he would like to handle this and believes that there will probably be some very specific training on this. He stated that something like the handbook referenced by Mayor Love would be perfect as a training tool. Council Member King stated that he does not agree with the ordinance and thinks the Council should table it since the League of Minnesota Cities has gone through the trouble to put together all this information and feels it should be looked at before the Council votes on this. Mayor Love stated that the reason he has access to the playbook from the League of Minnesota Cities is because of his position with the League. He reiterated that it is in draft form and anticipates that it will be approved at the next League meeting in March. He stated that it is a playbook that for all intents and purposes is a for City Administrators and Police Chiefs to have in place so they know how to handle these situations, who to reach out to, and who to contact whether it is a permitted situation or a surprise picketing. Council Member King reiterated that he would like to look at the League of Minnesota Cities document before he votes on the item. Mayor Love reminded the Council that the playbook is just a draft document. A roll-call vote was taken. Mayor Love and Council Members Mosher, Lakso & Koski voted in favor. Council Member King voted against. Motion carried. (4/1) Mayor Love stated that when the document from the League of Minnesota Cities is finalized, he provide a copy for Council review. IX. NEW BUSINESS 1. Sale of Pick-Up Trucks Administrator Statz explained the confusion with this item being added to the agenda and noted that he had intended to pull it from the agenda, but the information was not removed from the packet. He stated that he apologized for the confusion and noted that if the Council feels strongly about it, they could vote to move ahead with the sale but explained that staff would like to wait a few months, partially due to lingering COVID restrictions. Page 12 of 17 City of Centerville Council Meeting Minutes February 24, 2021 Motion by Council Member Koski, seconded by Council Member Lakso, to Table the Sale of the City Pick-Up Trucks. Council Member Mosher asked if the numbers included in the packet were the financials goals of what they wanted to get for the trucks. Administrator Statz stated that it is an estimate just from some research that was completed on- line. He explained that there will be an open bid type process that will allow anybody to bid on them and will be left open for a week or so to give people the opportunity to inspect the vehicles. He stated that they may not be able to allow test driving due to COVID. He stated that it is basically an auction set up for the sale because the City will take the highest bid and is not just a first come- first-served kind of situation. Council Member Mosher asked about the older, small pick-ups and suggested that the City may want to keep one of them around for any purpose. Administrator Statz stated that the City purchased three (3) new trucks that replaced these three (3) so there would be enough trucks for the summer help. He explained that the City is moving towards all full-sized pick-ups. Council Member Koski questioned the decision process on how the City determined which vehicles would be sold. Administrator Statz stated that the Public Works Director made the decision about what was best to sell at this point in time. He stated that if the Council felt the City should get rid of different trucks and keep the smaller trucks that is something that could be discussed. Council Member Koski stated that he had thought the City needed to keep the plow truck. Administrator Statz stated that there is a one (1) for one (1) replacement of the plow truck and this did not increase or decrease the number of plow trucks that the City has. Mayor Love asked about the process that was in place for removal of Centerville emblems. Administrator Statz explained that the emblem is actually a magnet and noted that interestingly, they attempted to put the magnet on one of the new trucks and found that the doors are made of aluminum so it would not stick. Mayor Love asked about the ongoing program for rotation and replacement and asked for a refresher for the Council. Administrator Statz explained that he, Finance Director DeJong, and the Public Works Director had discussed this issue. He gave an overview of the CIP and the Capital Outlay Fund within the General Fund that is separate from the fund balance which is reserved for bigger ticket items such as trucks and park equipment. The trucks have been on the replacement list for quite a while and noted that according to the schedule there are another three (3) trucks that will be coming up for Page 13 of 17 City of Centerville Council Meeting Minutes February 24, 2021 replacement that will be brought to the Council most likely mid-year. He stated that they have been buying these trucks through the State bid pricing. He stated that there may be a chance that the City can buy the trucks through the State bid process at a lower price and then turn around and sell it a few years later for a profit. He stated that there is a rule that the City would have to keep the trucks for at least six (6) months through the State bid process, so the City could actually sell the trucks every year. He stated that staff will probably be presenting the fiscal benefit of more frequent turn-around time on the trucks at a future meeting. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. 2. Refund to Chauncey Barrett for Erroneous Water Bill Administrator Statz stated that it is an embarrassing situation and explained that clerical error had resulted in overcharging 10 times over the usage rate on one (1) of their billing accounts. He stated that over the course of two (2) years, the City has charged them $10,000 over what they should have been charged. He stated that they are due a refund and noted that the facility is owned and operated by the County HRA which is funded by the City HRA. Council Member Koski asked if the refund amount was just that or if it included any interest or taxes. Council Member King asked if they could just take the money out of the fund that they are already holding for the City. Administrator Statz answered that he did not think that would work and believes it would be a bit messy. He reiterated that this was an embarrassing mistake. Mayor Love stated that the City has owned up to the mistake and was glad that the City had researched the situation to ensure that the mistake was not crossing over to other areas. Council Member King asked which side had caught the mistake. Administrator Statz stated that the City was the one who caught the mistake. Motion by Council Member Lakso, seconded by Council Member Koski, to Issue Payment in the amount of $10,033.32 to Great Lakes Management (Chauncey Barett – Anoka County HRA) for overcharges on Account # 01-00004396-00-01. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that his report was not contained in the packet but forwarded to Council prior to the meeting via e-mail. He noted that one update since he put together the report was that the Chamber of Commerce received an $8,000 grant from the County to help local businesses. He Page 14 of 17 City of Centerville Council Meeting Minutes February 24, 2021 noted that Ms. Jacquel Hajder, County Economic Development Specialist, has taken another job with a developer. He noted that she has done great work for the City and they will be sad to see her leave. The County has an applicant pool and plans to begin interviewing candidates shortly. He explained that various developments around town are progressing well. Attorney Glaser gave a brief update on the prosecution functions and explained that they will be going back to having trials in March. He stated that should help them whittle away at the backlog of cases that they have due to the pandemic. Council Reports a. Lakso - i. Anoka County Fire Protection Council – None. ii. Parks & Recreation Committee – None. b. Koski – i. Centennial Fire District Steering Committee – Noted that this had been discussed earlier. Council Member Koski asked if the Peltier Estates Development was the same as what was approved a few years ago. Administrator Statz stated that it is identical to what was previously approved and is a 24 home, th detached townhome development with a cul-de-sac coming off of 20Avenue and will have an HOA. i. Planning & Zoning Commission - Council Member Koski stated that the Commission’s next meeting would take place on March 2, 2021. c. King – i. Economic Development Authority – Council Member King stated that some of this was covered previously with the EDA fine-tuning priorities to match their budget. He also stated that they are looking into beautification projects for the City. ii. North Metro Telecommunications Commission – Council Member King stated that the Mayor would provide the update. d. Mosher – i. Economic Development Authority – Council Member Mosher stated that this item was previously discussed. ii. Centennial Lakes Police Governing Board – Council Member Mosher stated that there was no meeting but he had recently been to the Police Station and he saw the window film Page 15 of 17 City of Centerville Council Meeting Minutes February 24, 2021 that does not allow individuals to see into offices and stated that staff is happy and feeling safe. e. Love – i. Centennial Lakes Police Governing Board – Mayor Love stated that there was nothing to report. ii. Centennial Fire District Steering Committee – Mayor Love stated that the items discussed earlier in the Work Session covered the meeting discussions. iii. North Metro Telecommunications Commission – Mayor Love stated that the meeting will take place the upcoming evening and reported that the stipends were voted down. iv. Other Mayoral Reports - Mayor Love stated that he will be attending a Violence Prevention Focus Group later in the week. He also stated that Anoka County had identified Relationship Violence Prevention as one (1) of their Public Health goals. He also noted that Administrator Statz had forwarded a flier to Council on the matter. Mayor Love expressed his appreciation to those on Council that had taken time out of their schedule to pursue education and noted that Council Member Mosher just recently finished the six-week program for newly elected officials through the League of Minnesota Cities. Mayor Love recessed the Regularly Scheduled Council meeting at 8:30 p.m. XI. RECESS TO CLOSED EXECUTIVE SESSION CLOSED EXECUTIVE SESSION (Pursuant to MN Statute Section 13D.05, Subdivision 3(b) Discussion and examination of legal opinion and strategy regarding the properties 2050 and 2070 Main Street. Absolute confidentiality is required for a full and candid discussion with Legal Counsel and such discussion could not occur in a public setting without jeopardizing the City’s legal position. Mayor Love called the Closed Executive Session to order at 8:35 p.m. I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. 2050 & 2070 Main Street City Attorney Glaser reported on the status of discussions between the City and the properties owners. Page 16 of 17 City of Centerville Council Meeting Minutes February 24, 2021 No action was taken. III. ADJOURNMENT (From Closed Executive Session & Resume Regular Council Meeting) Mayor Love Closed the Closed Session at 9:31 p.m. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Council meeting at 9:32 p.m. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Mosher & King voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 17 of 17