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Home My WebLink About2021-09-08 CC Packet CITY OF CENTERVILLE CITY COUNCIL MEETING AGENDA Wednesday, September 8, 2021 6:30 p.m. MEETING IS IN PERSON CITY HALL COUNCIL CHAMBERS LIVE-STREAM: https://northmetrotv.com/centerville-stream/ COUNCIL MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARING Fairview Street Easement Vacation (pg. ) APPROVAL OF MINUTES June 3, 2021 Special City Council Meeting Minutes (pg. ) June 9, 2021 City Council Meeting & Closed Executive Session Minutes (pg. ) June 23, 2021 City Council Work Session & Meeting Minutes (pg. ) CONSENT AGENDA City of Centerville Claims through September 8, 2021 (Check #34518-34541) & (1755-1759E) (pg.) Centennial Lake Police Department Claims through September 2, 2021 (Check #13979-13990, Payroll Check #13977-13978 & (E2021044-2021046) (pg. ) ) cide Prevention Month (pg. ) ) OLD BUSINESS None NEW BUSINESS ) Rehbein Industrial (pg. ) Release of Temporary Easements 3. 2022 Proposed Budget (pg. ) COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator/Engineer Report (pg. ) Co uncil Reports Lakso Anoka County Fire Protection Council Parks & Recreation Koski Fire Steering Committee Pla nning & Zoning Commission King Economic Development Authority Mosher Economic Development Authority Police Governing Board Love North Metro Telecommunications Commission Police Governing Board Fire Steering Committee Other Mayoral Reports ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS Planning & Zoning Commission Movie in the Park, Saturday, September (Raya and the Last Dragon) Park (5-7 p.m.) Rain Location, City Hall (Social Hour & Dinner catered by Chef Hot Hands) 1664 Heritage Street Station, 1880 Main Street CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 8, 2021 Planning and Zoning V.1 TITLE OF ISSUE: Fairview Street Easement Vacation - Public Hearing BACKGROUND AND SUPPLEMENTAL INFORMATION: A public hearing was noticed for the vacation of temporary cul-de-sac easements on Fairview Street. City Council should open a public hearing on the matter, take public comment and close the public hearing if no further public input is desired. COST AND SOURCE(S) OF FUNDING: No cost to the city. REQUESTED COUNCIL ACTION: Motion to open the public hearing. Take public comment. Motion to close the public hearing. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Easement Sketch and Description Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE SPECIAL CITY COUNCIL MEETING JUNE 3, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a Special City Council meeting on June 3, 2021. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the special meeting to order at 6:30 p.m. ROLL CALL Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. STAFF: City Administrator Mark Statz II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Mayor Love added X.1. Council/Administrator Announcements as it was not completed at the last meeting. Motion by Council Member King, seconded by Council Member Koski, to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. None. City of Centerville Special Council Meeting Minutes June 3, 2021 VII. CONSENT AGENDA 1. None. VIII.OLD BUSINESS 1. Belleville Landing Apartments a. Resolution 21-009 Comprehensive Plan Amendment (Commercial to Residential) b. Ordinance 21-0XX Rezoning (B-2 Main Street Commercial to R-3 High Density Residential) c. Conditional Use Permit for a Planned Unit Development d. Site Plan Review Administrator Statz presented the request of Apollo Development, Inc. to construct a 4-story, 103- unit apartment building on Lot 2, Block 2, Rehbein Commercial, which is currently zoned B-2 (Main Street Commercial) and would require a rezone to R-3 (High Density, Residential). This would require a Comprehensive Plan amendment and Conditional Use Permit (CUP) for a Planned Unit Development. Our Ordinances require all lots zoned R-3 require a PUD. Included in the packet is a staff report. A public hearing was held on April 26, 2021. The Planning and Zoning Commission had a special meeting and voted 5-2. closed before technical difficulties. Chris Harchanco, Apollo Development, presented the slideshow about a luxury apartment building that contains a community center, fitness center, tall ceilings, and lots of natural light. The developer feels it is in a good location near I-35. They are not seeking any city contributions. Administrator Statz confirmed ƷŷĻ first floor is parking and the 3 stories above contain the apartments͵Park ing is at grade and the highwater level of ponds did not allow tuck under parking and 3 stories above͵Administrator Statz stated this was the easier path for now until we get further details. He looked at the landscaping on the site plan and confirmed there would be trees and shrubs around the perimeter per Centerville ordinances. He also noted there would be quite a bit of landscaping around development. on the site plan is North. Council Member Mosher questioned if it would be feasible to shrink the garage space down 2 or 3 feet. Mr. Harchanco stated it was too early to determine but is in the works. Administrator Statz showed what the apartment building would look like from a height perspective. The City Assessor analyzed and found the taxable value on the apartment complex as it is proposed. He questioned the Assessor and developer to compare it to a commercial property. He stated there was good communication between the two and he feels the Assessor completed a fair assessment. He heard comments that raised questions regarding an increase in police and fire response and there was an in-depth analysis of that as well. It was estimated that the public safety Page 2 of 6 City of Centerville Special Council Meeting Minutes June 3, 2021 cost would be approximately $24,000 dollars. He noted that looking at this from a tax revenue standpoint, there is lucrative tax revenue from this development. In the packet, the Police and Fire Chief gave their opinion on the development and saw no concern with the apartment building. Recess and Reconvene Mayor Love requested a 5-minute recess to attempt to regain the sound for this meeting. The meeting reconvened at 6:56 p.m. Mr. Clint Blaser, Halvorson and Blaser Company, provided information on their experience with projects similar to this project. He stated that they have managed over 4,000 units and own property in Forest Lake and New Prague. Council Member Lakso requested a verbal summary of their philosophy. Mr. Blaser simply stated his philosophy is to treat people how they want to be treated. He also stated he would not take on a property that his family could not be a part of. He takes drug and high crime properties and turns them around. He also has a multitude of experience on the property management side of things. Council Member King wondered why the developer had not taken any soil boring samples and thinks it would have been important to do so prior to Council consideration. Mr. Harchanco stated that since this property was on farmland, it would not necessarily need soil samples. Council Member King expressed his concerns with the height of the apartment building. Mr. Harchanco stated the 106 units is key for bank approval. The 106 unit minimum is at the low end of the unit total. Mr. Jon Rausch spoke to further clarify some information. He has been marketing land for 50 years and in his experience the only reason developers go high is if it is not feasible to go horizontal. It is also about demographics, traffic, how many people are within the property, and etc. Council Member King wonders why the development of the apartment building is taking up commercial property when there is currently so little of it. Council Member Koski compared this project to a different 3.4-acre commercial parcel of land in Lino Lakes. His thought was that the city would stand to gain more tax revenue with a commercial property than with a residential one. Council Member Lakso wondered if there was ever a plan to create an exit off 35W to Main Street. Administrator Statz replied that with the current wetlands, it would be difficult. Council Member Mosher stated that he has lived in the community since 1994 and wondered if there had been any other offers on this property. Mr. Jon Rausch stated that Kwik Trip looked at it a few years ago but nobody has made any legitimate offers. He explained it is very rare to have three (3) developments going on at the same time. He reiterated the big question remains what is the return investment, noting more homes equal more density and more density drives retail and other retail drives additional retail. Page 3 of 6 City of Centerville Special Council Meeting Minutes June 3, 2021 Council Member King reminded everyone that the Planning and Zoning Commission recommended to zone the parcel as commercial in the Comprehensive Plan. He believes it is best suited for commercial and should stay that way because people want places to go instead of bringing more people into Centerville. He noted citizens have spoken in prior times regarding this same issue and they feel it is not just about money but rather what the people want. He wondered if City Council could revisit the 2005 Comprehensive Plan. He also does not want to sacrifice commercial property just because an apartment complex would fit there. Council Member Koski stated that this has been the most difficult decision to date. He really listened to the residents and they are concerned about the height of the building and think it would stand out and not a compliment the City. Also, the Planning and Zoning Commission looked at the facts, the tools we have for land use, and compared them with our goals. Economic development is our top priority and turning commercial property into residential does not promote our goals. He noted most residents feel we have other needs, amenities, and businesses that would make better use of that property. Council Member Lakso agreed with the Planning and Zoning Commission in recommending this apartment building. She also liked the idea of housing diversity and that the proposed apartment building is surrounded by other housing projects. She noted this is a $27 million project with no City offset. Residents have mentioned that the sellers are an extension of residential property and want a voice too. She stated property taxes in Centerville are high and the only thing that would decrease taxes would be more people and more things. Mayor Love indicated he is in favor of this project and his job as an elected official is to make the best financial decision for the people of Centerville. He reiterated that members of the Planning and Zoning Commission passed it and recommended it for our City. He noted the City has a case study in place for both public safety departments and have not had to hire a new police officer. Mayor Love noted the Fire Department states the building is not too tall and has a sprinkler system so it is not an issue from a fire standpoint. Also, the majority of people who are against this project are not residents of Centerville, which does not negate their opinions but if we lose this project, it could go up in Lino Lakes and there is no guarantee that it would not be built across the street from the bank, which would still impact Centerville with not tax revenue to the City. Motion by Council Member Love, seconded by Council Member, Lakso to Adopt Resolution 21-009 Amending the Comprehensive Plan. A roll-call vote was taken. Mayor Love, Council Members Lakso, Mosher voted in favor. Council Members Koski and King voted against. Motion failed. Administrator Statz stated that due to the motion of amending the Comprehensive Plan amendment it would be recommended to deny all other motions related to the item. Motion by Council Member Lakso, seconded by Council Member King, to Deny the Comprehensive Plan Amendment (Commercial to Residential), Rezoning (B-2 Main Street Commercial to R-3 High Density Residential), Conditional Use Permit for a Planned Unit Development, and Site Plan Review for Belleville Landing. A roll-call vote was taken. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. Page 4 of 6 City of Centerville Special Council Meeting Minutes June 3, 2021 IX. NEW BUSINESS 1. None X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator Statz stated that his report was contained in the packet and that he would be happy to answer any questions that Council may have. He noted there is an informal meeting on June 9, 2021, with staff at 5 p.m. and the Planning and Zoning Commission is rescheduled for Tuesday, June 8, 2021, to discuss a proposed trucking facility. 2. Council Reports a. Lakso - Council Member Lakso stated that Music in the Park will be every Tuesday evening, commencing June 22, 2021. All of the gardens have been adopted. Main Street Market will begin in July with 12 vendors already. No report was given. Council Member Koski stated that the items on the agenda this evening lead him to be very torn with his decision this evening, but he is taken into consideration resident voices. No report was given. Council Member Koski stated that the Committee discussed contracting for public safety services and Administrative services with SBM (Spring Lake Park, Blaine and Moundsview). He stated that the Committee would be voting on the contract for services on July 15, 2021. Council Member King thanked everyone for coming to the meeting. He offered an opportunity to have the audience to contact him via phone rather than email. He stated that he would like to discuss population 5,000 a goal or something off to the side and start looking at properties and ideas for the future. No report was given. d. Mosher No report was given. No report was given. Page 5 of 6 City of Centerville Special Council Meeting Minutes June 3, 2021 e. Love opportunity to attend the Fete des Lacs meeting earlier in the week and that there are volunteer opportunities available through the Fete des Lacs website if anyone is interested. No report Spoke about having both meetings (Police & Fire) on T.V. for transparency. Mayor Love stated that 2020 Audit was presented, the Commission has a strong financial position and that they are narrowing down closed captioning options. He stated that they are open to the public and that the first quarter franchise fees and PEG fees from Comcast. He thanked their staff for operating the video equipment this evening. Mayor Love stated that he had the opportunity to attend the Memorial Day Celebration at the American Legion and spoke on behalf of Centerville and other local dignitary. He stated that he is very grateful for those that have given their lives for the opportunities we all have. XI. ADJOURNMENT Motion by Council Member Koski and seconded by Council Member King to Adjourned the Special City Council meeting of June 3, 2021 at 8:00 p.m. Respectfully submitted by City Clerk, Teresa Bender Page 6 of 6 CITY OF CENTERVILLE SPECIAL CITY COUNCIL MEETING JUNE 9, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a special City Council Meeting on June 9, 2021 COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the special meeting to order at 6:30 p.m. ROLL CALL* Not Approved PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher ABSENT: Council Member Steve King Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested the following revisions: Remove VI. Approval of Minutes, 1. February 10, 2021 City Council Meeting Minutes Add VII. Consent Agenda, Item 1., Check #33810-33812 Add IX. New Business, Item 2. Discussion Regarding Cyber Security System. Motion by Council Member Koski, seconded by Council Member Mosher, to Approve the Agenda as Amended. Mayor Love and Council Members Koski and Mosher voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Bob Schack (Centerville Lake Asso Lake City of Centerville Council Meeting Minutes June 9, 2021 Mr. Bob Schack, 6941 LaMotte Dr., Lino Lakes, Association (CLHOA) and Mr. Matt Kocian, Rice Creek Watershed District (RCWD), are in attendance to present information on a proposed treatment to Centerville Lake to improve water terest in participating in the cost of these types of activities. Mr. Schack, thanked the City Council for their time and stated the CLHOA was reactivated in order to help protect the water quality of Centerville Lake. They are working hand-in-hand with the RCWD. The Association feels the lake is an important piece of the geography of Centerville and the lake has a bigger issue than simply the weeds. Mr. Kocian, shared information on what the CLHOA is working on. He stated that they are working on algae removal, water quality monitoring samples 2 times a season. The decreasing water quality has been a declining trend for approximately 10 years. This is quite unusual but it is happening. They are putting together two (2) projects which include: a water reuse project and shoreline stabilization along the eastern shoreline to assist with this problem. They are requesting to treat invasive species, with a treatment of aluminum sulfate which binds up the nutrients so the algae cannot bloom. He has not yet defined a budget or timeline. Administrator Statz questioned the cost. Mr. Kocian replied with a very rough estimate of $800,000. This would be a one-time cost and he estimates it would last 10-20 years. Council Member Koski wondered if Peltier Lake has the same problem. Mr. Kocian stated it is holding steady. He also noted the primary cause of degradation in Centerville Lake is invasive species. The other change is that the old alum treatment is wearing off. Council Member Koski expressed concerns regarding run-off and identifying a cause to help eliminate having to do it again. Mr. Kocian mentioned that sediment in the bottom of the lake is a source of contamination also. Council Member Mosher questioned whether the alum treatment would harm fish, water for swimming, or people. Mr. Kocian stated it is safe to use in lakes. He also noted there have been studies, no animals have been harmed by this treatment and it is safe to drink. Council Member Mosher questioned whether to give the alum treatment a little at a time or all at once. Mr. Kocian explained when it was done in 1998, the dosage would be considered a spoonful. Now, it would be 4-5 times that. He also noted that clarity would be seen immediately and this treatment would last 20-30 years. City Council Mosher wondered when the treatment needs to be applied. Mr. Kocian replied following ice out or late in the fall because it moves around on the bottom more. Mayor Love questioned if Mr. Kocian had spoken with the City of Lino Lakes who owns more of the surrounding area of the lake. Mr. Kocian had not yet spoken with them and stated that when the times comes, he would engage all the players. Mayor Love wondered what Mr. Kocian is seeking from City Council this evening. Mr. Kocian stated he is here to provide information. Page 2 of 7 City of Centerville Council Meeting Minutes June 9, 2021 Administrator Statz stated Mr. Schack wanted this on the agenda to introduce the idea and consider quality, water taxes, and questioned where the money goes. He also wondered what share of this project would beibility. He noted the presentation was to show a problem and to provi funds, and look at grant possibilities. Mayor Love stated shoreline erosion work has shown in the past to help the lake. Council Member Koski agreed with the need to find out where the contamination is coming from and put money towards that. He stated lakes are a high priority around Centerville and we need to do our best to keep it clean. Administrator Statz stated Mr. Shack is the one who wanted this on the agenda along with CLHOA. He noted that Peltier Lake is the main problem and the backflow from Peltier Lake is causing Centerville Lake to be contaminated. He wondered if something needs to be done to Peltier Lake and how much of that is our contribution. Mr. Kocian explained they are currently studying the backflow of Peltier Lake. Council Member Mosher questioned if we treat Centerville Lake will Peltier Lake then be a problem creating a cutting off or diversion of flow. Mr. Kocian stated Centerville Lake would flow out and raise Peltier Lake a little. He would also look at solutions. Ms. Gloria Semmelink, 7202 LaValle Street, wondered what kind of treatment it is and what kind of results have been seen. Mr. Kocian replied Bald Eagle Lake was completed in 2014 and 2016. It was the amount of alum that is projected to be put in Centerville Lake. Results have been very good on Bald Eagle Lake as water clarity went up 50% and results have held for last 6 years. Council Member Mosher wondered where the fees go for water conservation. Administrator Statz stated it goes to watershed. Mayor Love thanked everyone for their comments on this issue. V. APPROVAL OF THE MINUTES 1. February 10, 2021 City Council Meeting Minutes This item was removed from the agenda upon adoption. VII. CONSENT AGENDA 1. City of Centerville Claims through June 9, 2021 (Check #33782-33809) (Check #33810-33812) & (1710E-1711E) & Voided Check #33765 (pgs. 4-6) 2. Centennial Lake Police Department Claims through June 3, 2021 (Check #13836-13855) (2021025-2021026E) & Payroll (Check #13844-13845) (pg.7) 3. Alexandra House Donation This item was removed from the consent agenda. Page 3 of 7 City of Centerville Council Meeting Minutes June 9, 2021 Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Administrator Statz provided an explanation of the added checks. Member Koski pulled Item 3, Alexander House donation, for discussion. Motion by Council Member Koski, seconded by Council Member Mosher, to Approve Consent Agenda Items 1 and 2, as Amended. Mayor Love and Council Members Koski and Mosher voted in favor. Motion carried. 3. Alexandra House Donation Council Member Koski voiced his support of this donation and their help with domestic violence. Administrator Statz reiterated the same sentiment. City Attorney Glaser works with their advocates on a daily basis and stated this donation does not even come close to covering the emotional value it has on the people it helps. Mayor Love stated his support for the donation, noting Centerville may not appear to have domestic violence incidents but this helps to educate all people of domestic violence and the support of people of crisis Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Alexandra House Donation. Mayor Love and Council Members Koski and Mosher voted in favor. Motion carried. VIII.OLD BUSINESS 1. Consideration of Appropriate Ending Administrator Statz noted that over a year ago the City declared a peacetime emergency, enabling the City to relax certain policies, ordinances, and other rules to allow mitigation of issues related to the pandemic. He also noted the declaration states that it should no declaration, which will expire on June 14, 2021. Staff is seeking direction on whether or not to at relaxing zoning codes will create more space and flexibility with restaurant liquor licenses. He stated the medical emergency is waning, and perhaps this is not a medical emergency but a financial emergency remains. City Attorney Glaser questioned whether City staff wants to allow the flexibility for our bars and restaurants, basically extending what is currently stated. Administrator Statz stated if the City Council wants to give restaurants flexibility to recoup their losses, he is okay to let it expire but wanted a discussion on this item. Council Member Mosher had no comments. Page 4 of 7 City of Centerville Council Meeting Minutes June 9, 2021 Council Member Koski stated these items would have to be taken up with the Planning and Zoning Commission. City Attorney Glaser stated restaurants have been serving meals for drive thru, pick up zones on the sidewalks, and tables on the sidewalks with extended seating outside. Council Member Koski is in favor of providing financial support to the restaurant businesses. Mayor Love stated that one of the restaurants in town is utilizing a public sidewalk for curbside pickup, which may not be allowed if not for the peace time emergency. Mayor Love stated Centerville has stayed right in line with the Governor, with all other mandates. If City Council chooses to create another peacetime emergency, it may create more questions than answers. He noted if there are changes, they should be put in a notice to Planning and Zoning and let it be heard by the City Council. Mayor Love also mentioned to look at City ordinances before something is passed. He agreed with the Governor to let the peacetime emergency expire. Attorney Glaser advised that should a motion not be passed by the City Council, the peacetime emergency will simply expire on June 14, 2021. Motion by Council Member Koski to modify Resolution 20-008 Declaring a Peacetime Emergency and allow the declaration to expire on July 22, 2021. Motion failed for lack of a second. IX. NEW BUSINESS 1. Accepting Resignation of Chairperson Mr. Kevin Waeghe (Parks & Recreation Committee) & Declaring Vacancy Administrator Statz presented the resignation of Parks & Recreation Committee Chairperson Kevin Waeghe noting he has been on the Parks and Recreation Committee for 3 years. Administrator Statz stated Mr. Waeghe has served Centerville with distinction and will be missed. Council Member Mosher thanked Mr. Waeghe for his service. Council Member Koski stated Mr. Waeghe has been involved with the Parks and Recreation Committee for years and thanked him for all that he has done for our community. Mayor Love also gave his thanks to Mr. Waeghe. Motion by Council Member Koski, seconded by Council Member Mosher, to accept, with regret, the resignation of Kevin Waeghe from the Parks and Recreation Committee and declare a vacancy. Mayor Love and Council Members Koski and Mosher voted in favor. Motion carried. 2. Discussion Regarding Cyber Security System Administrator Statz noted Metro I-Net is a collaborative entity that works with many cities and provides IT services around the metro area. He explained that email addresses on the City website can produce spam in inboxes, which can produce junk mail, phishing scams, etc. It is advised to Page 5 of 7 City of Centerville Council Meeting Minutes June 9, 2021 noted some options are button or to specify a Council Member by the first letter of their first name and 3 letters of their last name, for example. Mayor Love wondered if you can click on a name, would it bring up their email address. He also ting removing our email address, which he believes may be problematic. Council Member Koski questioned how other cities are handling this, noting he does not want to the residents to lose the ability to contact them. Council Member Mosher agreed with Council Member Koski. Motion by Council Member Koski, seconded by Council Member Mosher, to table this item for further discussion. Mayor Love and Council Members Koski and Mosher voted in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz reported he had a meeting around Block 7 to get input on the recent plan. This was an informal meeting to discuss development and about six (6) people attended to discuss concerns such as: what this would cause surrounding the immediate neighborhood; revolve around larger picture of density; and the Downtown Master Plant. City Council is looking at the next meeting to discuss whether the Downtown plan is still appropriate. Council Member Koski thinks involvement is great, and helps people become part of the process. He also thinks it was good input and the residents were very appreciative. Mayor Love stated anything less dense would kill the project. Mayor Love responded as long as we are letting the property sit vacant, we are paying taxes and other fees on it. Administrator Statz displayed architectural photos that include balconies, French doors, etc. of the building. Council Reports a. Lakso - No report was given. No report was given. b. Page 6 of 7 City of Centerville Council Meeting Minutes June 9, 2021 Council Member Koski stated that a preliminary contract with SMB Fire Department to complete administrative duties has been completed. This would create major change for public safety. This would also help with having a Fire Chief. Next step would be to approve the contract. Council Member Koski gave an overview of a proposed project involving trucking company based out of Wisconsin who desired to construct a warehouse, office, and store freight trailers which would include 15 tractor trailers and 8 straight trucks. Freight would be inbound and outbound. The building is currently slated to be 50,000 square feet with a possible 25,000 square foot expansion. The Commission had concerns for traffic flow. There would be roughly 20 in and 20 out shipments a day. Mostly local delivery type materials, which means new jobs. The only service would consist of simple oil and tire changes on site. c. No report was given. d. Mosher No report was given. No report was given. e. Love No report was given. No report was given. As reported by Council Member Koski Mayor Love stated that there are openings on the Parks & Recreation Committee and the Planning & Zoning Commission. The City is also looking for volunteers Fete des Lacs, which would be a one-day commitment. Music in the Park kicks off June 15, 2021 and the Waterski Show kickoff will be in conjunction with our new Main Street Market. City Attorney Glaser stated it feels good to be back and see everyone. XI. ADJOURNMENT Motion by Council Member Mosher, seconded by Council Member Koski to Adjourn the Regularly Scheduled Meeting of Council at 7:45 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 7 of 7 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING JUNE 23, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on June 23, 2021. WORK SESSION I. CALL TO ORDER Mayor D. Love called the Work Session meeting to order at 5:00 p.m. ROLL CALL Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None. STAFF: City Administrator Mark Statz City Finance Director Bruce DeJong II. AGENDA ITEMS 1. Administrator Statz stated that Centra Homes was present for discussion of the preferred hybrid of Concept 2 recommended by the Planning & Zoning Commission and Council. He stated that he believe resident input was received at the Planning & Zoning Commission and generally they were also in favor of the concept. He reviewed that the concept showed that homes would be facing Heritage and Sorel Streets with two (2) roadways rather than an alley between the buildings. An additional four (4) units would be gained by this concept. Administrator Statz stated that Centra Homes is requesting that the City assist in the added costs associated with the hybrid Concept 2 of $80,000. The Council had lengthy discussion in regards to the length of time it would take for the City to recoup the $80,000 from property taxes and it was estimated to take 24 years. Additional discussion took place regarding windows, landscaping, green space, public input, taxes, the original concept versus the desired, larger units, less density, garages and driveways, guest parking, allowing public input at this evenings meeting versus providing an additional informational meeting for abutting property owners or placing the item on the Council Agenda accepting input, required siding materials per the City City of Centerville Council Meeting Minutes June 23, 2021 plan, twenty-six (26) units versus twenty-four (24) and the added gain to the developer, the giving of the property and the next process being a purchase agreement by the first meeting in July. 2. Preliminary General Fund Budget and Levy Discussion Finance Director DeJong gave an overview of line items that were believed to fluctuate (increase/decrease) for the upcoming budget: public safety; salaries; insurance costs; elections; decease in Local Government Aid; addition of an additional staff member (intern, office professional, Assistant Administrator, etc.); building permit revenues and additional meetings draft. Administrator Statz stated that there would be more opportunities to dive deeper into this item. III. ADJOURNMENT Mayor Love closed the Work Session of June 23, 2021 at 6:25 p.m. allowing for a five (5) minutes recess prior to the regular Council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher ABSENT: None STAFF: City Administrator Mark Statz City Attorney Kurt Glaser d to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested the following revisions to the Consent Agenda. Page 2 of 7 City of Centerville Council Meeting Minutes June 23, 2021 1. Add Check #33849 and Voided Check #33839. 2. ptance of CenterPoint Energy Grant. Motion by Council Member Koski, seconded by Council Member Lakso, to Approve the Agenda as Amended. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Brad Falteysek, Abdo, Eick & Meyer, presented the financial report, required management communications, and audit insights. He provided a PowerPoint presentation to review the audit. As part of the presentation, overall fund balances, revenues, taxes and tax rate information were reviewed including a comparison of Centerville with other cities in the State. It was noted that Centerville has been in compliance for the last 5 years. Mr. Falteysek reported one item was found incompliant. He stated that a bill for services received in 2020 was expensed in 2021 rather than 2020. He informed Council that the amount was $66,000 and associated with the remodel of City Hall. He report that there was no illegal activity on behalf of the City. During the course of the presentation, it was mentioned for a city to be in good financial standing, it would need to maintain a general reserve fund balance of approximately 40- budget. At end of year 2020, Centerville was at 63% of their general fund balance, which is above the minimum requirement. Revenues came in mostly from taxes, and tax levies. It was reported that for the last 5 years, Centerville has been above the minimum reserve requirement going into the following year. In total, the City ended with $1.6 million in reserve funds. Council Member Koski questioned why the garbage and recycling funds have a deficit. Mr. Falteysek stated it was due to startup costs. Administrator Statz explained that this account is a pass through where funds are received from utility billing and then paid to the waste hauler. Mayor Love stated the City decided to attempt to save residents fees in their garbage charges by assuming the billing on behalf of the hauler. Mayor Love proposed to offset the deficit with funding to clear the account. Mr. Falteysek noted that Centerville, in a tax trend study with other cities up to 10,000 in population, is right in the middle when compared to other cities. Administrator Statz questioned why such a drop in per capita tax in 2019. Mr. Falteysek suggested it may have been due to the City Hall city street project but he could not be certain. Council Member Mosher wondered why the dip in the tax rate. Finance Director DeJong commented it is due to an increased tax base over the years. It is also related to commercial development which provides a more significant impact on taxes. Administrator Statz stated bottom line is that taxes are going down based on tax base not tax per capita. Page 3 of 7 City of Centerville Council Meeting Minutes June 23, 2021 Council Member Lakso wondered if the error in expenditures from 2020 to 2021 would have been uncovered without the assistance of the auditor. Finance Director DeJong stated it would been noticed in the 2021 audit. Mayor Love was happy to see positive vibes, CARES Act money coming back, and the budget moving forward. Administrator Statz stated the audit had a complicated ending and looked like 2021 was headed for a loss because CARES money were received in 2020 but expended in 2021. Mayor Love indicated he had no problem with fund balance going down as long as the people can see the work being done. He noted that Finance Director DeJong puts all the numbers into a long- range financial plan and will bring it back to Council for review. Mayor Love wondered if the City should offset the intended deficit in the stormwater fund. Mr. Falteysek stated that if 2020 is similar to 2021, then it should take care of itself if the long-range plan is utilized. Council Member King questioned whether the CARES Act and the ARP Act would contain different guidelines on how to spend the money. Finance Director DeJong stated the ARP funding would allow expenditures until the end of 2023. Mr. Falteysek was provided with a list of what the allowable expenditures were for the CARES Act and what the allowable expenditures would be for the ARP funding. Administrator Statz commented that allowable monies to fund payroll under the ARP funding would have to be documented and used for COVID expenses for these 2 years. Financial Director Bruce believes stormwater revitalization is covered under ARP funding. Administrator Statz explained that once approved, the financial statements will be published on e for inspection by the public. It was noted that action on the audit report will be considered as IX. New Business, Item 1. Approval of Annual Audit. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. February 10, 2021 City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications to the minutes if desired. Motion by Council Member Koski, seconded by Council Member King, to Approve the February 10, 2021 City Council Meeting Minutes as Presented. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. 2. February 24, 2021 City Council Work Session & Meeting Minutes Page 4 of 7 City of Centerville Council Meeting Minutes June 23, 2021 Mayor Love provided an opportunity for Council to make modifications to the minutes if desired. Council Member Koski questioned when Closed Session meeting minutes become available to the public. Administrator Statz stated it depends on what is discussed and not until matters are completely resolved. Motion by Council Member King, seconded by Council Member Mosher, to Approve the February 24, 2021 City Council Work Session and Meeting Minutes as Presented. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through June 23, 2021 (Check #33813-33843 & 33849) & Voided Check #33839 & (1715E-1720E) 2. Centennial Lake Police Department Claims through June 17, 2021 (Check #13856-13881), (2021028E) & Payroll (Check #13868-13869) 3. Centennial Fire District Claims through June 8, 2021 (Check #9094-9101) & (2021010E), Payroll (Check #9089-9093) & Voided Check (#9066) 4. 5. Acceptance of CenterPoint Energy Grant Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member Koski, seconded by Council Member King, to Approve Consent Agenda as Amended. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. VIII.OLD BUSINESS 1. None IX. NEW BUSINESS 1. Approval of Annual Audit Council Member Koski stated his appreciation for the financial information Mr. Falteysek provided. Motion by Council Member Lakso, seconded by Council Member King, to Approve the Comprehensive Annual Financial Report as presented. Mayor Love and Council Members King, Koski, Lakso & Mosher voted in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Page 5 of 7 City of Centerville Council Meeting Minutes June 23, 2021 Administrator Statz did not have a written report. He mentioned Fete des Lacs has collected more money than ever before and encouraged the public to volunteer. He reported the Planning and Zoning Commission will have the trucking development and a small residential 2 lot development next on their agenda. Also, the Planning and Zoning Commission meeting has been moved back one week to July 13, 2021 due to scheduling conflicts. He also mentioned an open house at City Hall from 9:00 a.m.-11:00 a.m.to see the newly remodeled city hall. Council Reports a. Council Member Lakso stated that she would absent on July 14, 2021 City Council Meeting i. Anoka Fire Protection Council No report was given. b. Council Member Koski thanked the Fete des Lacs Committee for their dedication. i. Fire Steering Committee d be held on July 15, 2021. Council Member Koski stated that discussions will be had regarding a proposed trucking firm to be located on property south of Main Street on Rehbein property at their July 13, 2021 meeting. c. i. Economic Development Authority placed in Main Street Market bags for distribution at a Music in the Park event. d. i. Economic Development Authority stated that the banners had been installed on polls in the Downtown area. No report was given. e. i. North Telecommunications Commission that they are back producing programs in person. No report was given. No report was given. Page 6 of 7 City of Centerville Council Meeting Minutes June 23, 2021 Mayor Love stated that tomorrow at the League of MN Cities they would be holding their Annual meeting where elections for Board Members would take place and there is a possibility he will be elected for the President of the Board. XI. ADJOURNMENT Motion by Council Member King, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council meeting at 7:28 p.m. All in favor. Mayor Love and Council Members Koski, Lakso, Mosher & King voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 7 of 7 09/02/21 12:18 PM CITY OF CENTERVILLE Page 1 Check Detail - September 8, 2021 Check DateCheck #Vender NameCommentsAmount 19/3/2021001755EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 18 & SUP. 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SCHIFSKY & SONS INC$44,648.10 09/02/21 12:18 PM CITY OF CENTERVILLE Page 3 Check Detail - September 8, 2021 Check DateCheck #Vender NameCommentsAmount 19/8/2021034540 TASCADMINISTRATIVE FEE - COBRA$10.00 19/8/2021034540 TASCCOMPLINANCE FEE ASSESS - DUE TO GOVT REGULATORY CH$250.00 Check Nbr 034540 TASC$260.00 19/8/2021034541 WINNICK SUPPLYSTEEL ANGLES - HIDDEN SPRING PARK$39.12 19/8/2021034541 WINNICK SUPPLYBELLED PIPE & COUPLING - MCBRIDE PARK$40.66 Check Nbr 034541 WINNICK SUPPLY$79.78 $169,970.61 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 8/27/2021 - 9/2/2021Sep 02, 2021 11:21AM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1398309/02/2021ANOKA CO TREASURY OFFICE75.00 1398409/02/2021DEAN'S REPAIR & RESTORATIONS172.80 1398509/02/2021DON'S CIRCLE SERVICE127.50 1398609/02/2021EMERGENCY CONTRACTORS815.00 1398709/02/2021PITNEY BOWES GLOBAL FINANCIAL61.59 1398809/02/2021QUILL LLC195.98 1398909/02/2021SUMMIT COMPANIES345.00 1399009/02/2021MN DRIVER & VEHICLE SERVICES15.00 202104409/02/2021DELTA DENTAL1,161.20 202104509/02/2021OPTUM18.75 202104609/02/2021U S BANK1,626.14 Grand Totals: 4,613.96 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 8/20/2021 - 8/26/2021Aug 26, 2021 02:44PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1397908/26/2021AXON ENTERPRISE, INC1,320.00 1398008/26/2021DON'S CIRCLE SERVICE28.00 1398108/26/2021INITIAL DEFENSE CUSTOMIZED395.00 1398208/26/2021MHSRC/RANGE455.00 Grand Totals: 2,198.00 Payroll Check #13977-13978 M = Manual Check, V = Void Check STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #21-0___ A RESOLUTION PROCLAMATION FOR CONSTITUTION WEEK WHEREAS, September 17, 2021, marks the two hundred and thirty-fourth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week, NOW, THEREFORE I, D. Love by virtue of the authority vested in me as Mayor of the City of Centerville do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. PASSED AND ADOPTED by the City of Centerville this 11th day of August, 2021. Mayor, D. Love Attest: City Clerk, Teresa Bender CITY OF CENTERVILLE PROCLAMATION WHEREAS, suicide is a preventable public health issue that requires preventative action, resources and caring communities; and WHEREAS, suicide is one of the most disruptive and tragic events a family and a community can experience, with more than 723 lives lost to suicide in Minnesota in 2020; and WHEREAS, the State of Minnesota Proclaimed September Suicide Prevention Awareness Month in September of 2020 and the City of Center WHEREAS, our military members and veterans have a higher risk of suicide. The City is a member of the Beyond the Yellow Ribbon Network and supports every military member and veteran, along with their families; and WHEREAS, public awareness of this tragic problem is the key to preventing further suffering and loss of life, and the risk for suicide can be reduced through awareness, education, and treatment; and WHEREAS, everyone in our nation, State and community can play a role in preventing suicide, and all community members are encouraged to know the signs, find the words, and reach out to someone they are concerned about. Depression is a treatable illness, and up to 80 percent of people that seek help for depression experience improvement in symptoms when treated with therapy and/or medication; and WHEREAS, there is support available during a mental health crisis through the National Suicide Prevention Lifeline at: 1-800-273-8255, Veterans Crises Line: 1-800-273-8255 or through the Crises Text Line by texting MN to 741-741; and WHEREAS, while there is no single cause of suicide, and no single suicide prevention strategy that will be appropriate for all populations or communities, initiatives based on the goals detailed in the Minnesota State Suicide Prevention Plan support healthy and empowered individuals, families and communities; and WHEREAS, the month of September is designed as Suicide Prevention Awareness Month, a month to raise awareness for mental health and suicide prevention while celebrating life and promoting hope. NOW, THEREFORE, The City of Centerville hereby Claims that September is Suicide Prevention Month. th Passed and Adopted by the City of Centerville this 8 day of September, 2021. ____________________________ D. Love, Mayor Attested: _______________________ Teresa Bender, City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 8, 2021 Planning and Zoning IX.1 TITLE OF ISSUE: Old Mill Estates - Trail Construction BACKGROUND AND SUPPLEMENTAL INFORMATION: As part of the approved development plan for Old Mill Estates, a trail was to be constructed between the cul-de-sac at the east end of Old Mill Court and Acorn Creek Park. During the planning of the development initial comments from the city requested that Old Mill Court be extended to the south, connecting to Laramee Lane. After much discussion at the Planning Commission and City Council, a cul-de-sac was allowed, but a trail was required for safe and direct access to Acorn Creek Park for residents of the cul-de-sac. Additionally, the trail segment completes a pedestrian loop in which there are no street crossings necessary. This was accomplished by putting the sidewalk on the south side of Old Mill Ct. and the north side of Larmee Lane. The new homeowner at 1844 Old Mill Ct. is asking to have the trail segment eliminated due to the proximity of the trail to their home. COST AND SOURCE(S) OF FUNDING: No cost to the city. REQUESTED COUNCIL ACTION: Motion to reaffirm the Old Mill Estates development plan and direct staff to continue pursuing construction of the trail as planned. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ email Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mike and Erica Palmer 1844 Old Mill Court Centerville, MN 55038 May 4, 2021 City of Centerville 1880 Main Street Centerville, MN 55038 To whom it may concern, Our family moved into our new home at 1844 Old Mill Court in November 2020 and have very much enjoyed seeing our neighborhood come together in the short time we have lived here. After a quiet winter, we have built strong relationships with our neighbors and the neighborhood kids have enjoyed playing in the quiet cul-de-sac. It is truly everything we were hoping it would be when we made the decision to build our dream home in Old Mill Estates. However, as the weather continues to improve and the neighborhood continues to grow, we are reminded of something that nearly caused us to abandon our dreams of purchasing our home; the proposed eight- foot-wide bike path that would be within touching distance of our house. As our home was being constructed, we unknowingly walked the area of the proposed path many times, as it was the perfect spot for us to look through the window and check the progress of construction inside the house. Now we know that the area where we once stood could become public space where anyone would be able to look in the window, which raises concerns over our privacy. We have two small children, so you can imagine how unnerving the thought of that is. We intentionally designed our home with the main living areas and windows overlooking the protected wetland area on the eastern side of our property. This was done to take advantage of the scenic views and privacy offered by the wetland. The path would not only change our view, but more importantly our sense of security and privacy. Just to be clear, the path is close enough where someone can reach out and touch the house, without any effort at all. We had plans of building a deck leading down to a large patio facing toward the wetland area. We can no longer follow through on these plans due to anxiety over passersby walking through our property. Further, we understand that the path would be plowed in the winter, which gives us concern over damage to our property due to the extremely close proximity to our house. The cul-de-sac has easy access to the adjacent neighborhood and there is no logical reason to add a path which will impede on our home space and be nothing more than an additional space to maintain by the city. Respectfully, the proposed path does not make any sense for our neighborhood. Our street will be connected to the park by sidewalk, so safety is not of concern. The path is simply a convenience. We truly do not believe our rights to security and privacy should be compromised for the sake of convenience. As residents of Centerville, we ask that you consider our lives in your decision to require this path. Sincerely, The Palmer Family Mike, Erica, Ella and Nolan Below is a picture of our family standing on the area of the proposed path, taken from inside our home CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 8, 2021 Planning and Zoning IX.2 TITLE OF ISSUE: Fairview Street Easement Vacation BACKGROUND AND SUPPLEMENTAL INFORMATION: When Fairview Street was originally constructed, a temporary cul-de-sac was installed and easements were granted to cover the full diameter of that part of the road. With the Rehbein Industrial Plat, Fairview Street will be extended to the east and the cul-de-sac will be eliminated. Therefore, it would be appropriate for the city to vacate the easements covering the temporary cul-de-sac (easements B and D in the attached description). A public hearing was noticed and has now been conducted (earlier this meeting), in order to do so. COST AND SOURCE(S) OF FUNDING: No cost to the city. REQUESTED COUNCIL ACTION: Motion to vacate the easements over the temporary cul-de-sac as described in the attached exhibit (Easements B and D), contingent upon the recording of the final plat for Rehbein Industrial, and a roadway easement, which, together, dedicate the right-of-way for the extension of Fairview Street. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Easement Sketch and Description Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ NEVA TS12 HTUOS EU Y T A E W E R R I T A S F f:\\jobs\\9441 - 9460\\9443 - sutton transport - centerville\\cad c3d\\survey\\9443_dsc-vacation.dwg07/27/21Save Date: S12 EUNEVA T HTUOS T E E R T S W E I V R I A F f:\\jobs\\9441 - 9460\\9443 - sutton transport - centerville\\cad c3d\\survey\\9443_dsc-roadway easement.dwg06/13/21Save Date: CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 8, 2021 Public Safety IX.3 TITLE OF ISSUE: 2022 Centennial Fire District Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Fire Steering Committee recently approved the attached budget for the CFD in 2022. Traditionally, we have had each City Council approve the budget as well. The proposed increase this year is 0%. COST AND SOURCE(S) OF FUNDING: Centerville's share of the budget - $298,396 (General Fund) REQUESTED COUNCIL ACTION: Motion to approve the 2022 Budget for the Centennial Fire District. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Budget Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 1 %0.00%0.00%0.00%0.00%0.00% -7.18%-7.18% 95.00% -50.00%-31.25%-83.33%-93.08%-50.00%-90.00%-12.86% -100.00% 0 (0)(0)(0) ------- CHANGE 250 (250)(900)(900) 1,425 $ (5,000)(5,000)(2,500) (45,000)(46,075)(51,975)(51,975) ------- 500250250100 6,0005,0002,9253,4255,5006,100 40,00040,00011,000 2022 313,276258,396651,672 672,197672,197 PROPOSED 000000 0 500 6,0003,0001,5005,5001,000 7,000 40,00040,00010,00045,000 16,00049,500 313,276258,396 651,672 724,172724,172 2021 BUDGET 000000 5525 650325 511 6,2402,2006,325 9,090 6,650 20,00020,00010,264 10,344 156,638129,198 325,836 351,920351,408 ACTUAL 6/30/2021 0000 50 534302670 8,0501,7252,0158,754 40,00040,00053,41928,121 63,19430,13610,310 65,421 313,848257,824 651,672 755,312689,891 2020 ACTUAL 00 544200 6,1632,0001,4952,1571,2091,423 35,00035,00018,91049,86431,79612,117 76,93633,83517,106 59,390 307,392241,761 619,153 747,030687,640 2019 ACTUAL 0004 896 2,3802,0272,5388,2002,000 25,00025,00059,53510,16315,00049,581 84,69852,85714,768 53,235 309,761240,170 599,931 752,254699,020 2018 ACTUAL TOTAL REVENUE TOTAL EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES CENTENNIAL FIRE DEPARTMENT 2022 PROPOSED BUDGET Circle Pines ContractCircle Pines Contract-Capital Equipment PortionCenterville ContractCenterville Contract-Capital Equipment Portion Amount to be Provided by Cities State Grants/Reimbursements \[training\]State - Fire AidCounty Other - Anoka County Fire ProtectionGrants-Miscellaneous Total Intergovernmental Fire Services \[Fire Recovery USA\]Permits/Inspection Fees \[Circle Pines rentals\]Building Space LeaseSafety Camp/Fire PreventionEMT/First Aid Training Total Charges for Services Interest on Investments \[General Fund\]Interest on Investments \[Capital Fund\]MiscellaneousEquipment SalesDonations Total Miscellaneous 801-31-1220-000802-31-1220-000801-31-1230-000802-31-1230-000801-33-3440-000801-33-3470-000801-33-3620-000801-33-3640-000801-34-4410-000801-34-4415-000801-34-4420-000801-34-4425-000801-34-4430-000801- 36-6210-000802-36-6210-000801-36-6235-000801-36-6240-000801-36-6250-000 REVENUES:Contract RevenuesIntergovernmentalCharges for ServicesMiscellaneous 8/27/2021 4:10 PM 2 0.0%0.0%0.0% -2.7% %20.0% -72.5%-50.0%-45.9%-94.4%-97.2%-83.3%-72.3% -100.0%-100.0%-100.0%-100.0%-100.0%-100.0% ------- CHANGE (300) 2,000 $ (5,000)(6,685)(3,218)(1,330) (42,061)(52,665)(15,000)(25,303)(17,360)(25,000)(25,500) (102,815)(320,237) --------- 509 5,0007,8651,5005,000 10,80020,00012,00017,00031,00012,000 2022 122,674 PROPOSED 000 3,2181,330 42,06111,10072,66512,00017,00031,00010,00010,00015,00014,55026,80317,86930,00025,500 102,815 442,911 2021 BUDGET 0000 418450440170 6,3007,3272,6245,7536,9179,6322,374 31,27145,12832,62814,93615,97944,034 226,380 ACTUAL 6/30/2021 00 709561116 7,8249,4102,4361,6707,3301,232 74,95444,61112,14321,75111,69722,40410,97328,26878,919 131,795 468,804 2020 ACTUAL 60 828663838 5,3006,3715,3582,0301,044 51,23518,67010,20917,47526,96510,95613,40833,90731,28321,32275,364 175,265 508,549 2019 ACTUAL 50 732884 8,9751,0757,3081,3339,0972,4349,573 50,10713,21410,94914,22924,50813,24631,77231,40420,49373,669 172,750 497,801 2018 ACTUAL \[pc 6-03 & \[pc 3\] \[pc 2-01\] \[pc 5-01\] \[pc 7-00\] \[pc 4 & 6-01\] \[pc 2-02\] \[pc 1-06\] \[pc 1-03\] \[pc 1-02\] Health, Life, & Dental Insurance, H.S.A ContributionsFlexible Spending & Cobra Fees CENTENNIAL FIRE DEPARTMENT 2022 PROPOSED BUDGET Salaries-Full TimeSalaries-Part TimeSalaries-Officer SalariesSalaries-Duty CrewSalaries-Fire Calls Salaries-Rescue/Medical CallsSalaries-Training DrillsSalaries-Maintenance SalariesSalaries-Fire PreventionSalaries-Fire InstructorSalaries-ACFPC Fire Academy InstructorsSalaries-EMS Events Salaries-Emergency Medical Training Instructors \[p Payroll Taxes (FICA)Payroll Taxes (FICA) - EMS TrainingPERAPayroll Benefits-EMS TrainingPayroll Benefits (Insurance)UnemploymentWorker's Compensation InsuranceFire Relief Association Pension Total Personnel Costs 0-1040-1200-130 444 801-42-2210-101801-42-2210-111801-42-2210-102801-42-2210-104801-42-2210-105801-42-2210-106801-42-2210-107801-42-2210-108801-42-2210-109801-42-2210-112801-42-2210-115801-42-2210-116801-42-22801-42-221 0-120801-42-22801-42-2210-121801-42-22801-42-2210-130801-42-2210-142801-42-2210-150801-42-2210-160 EXPENDITURES:Personnel 8/27/2021 4:10 PM 3 0.0%0.0%0.0%0.0%0.0%0.0% -9.1%-8.9%-0.9% %50.0% -12.5% -100.0%-100.0%-100.0%-100.0%-100.0% -------- CHANGE (500)(100)(350)(300)(500) 2,000 $ (1,750) (5,500)(1,000)(7,300) ------- 150500 3,5001,0005,5001,5001,0006,0001,000 18,000 38,150 2022 PROPOSED 00 150500300500 4,0001,1005,5001,5001,0004,0001,0005,5001,000 7,300 19,750 38,500 2021 BUDGET 0000 177550 117390423945400 1,8771,1603,9434,076 8,9964,476 ACTUAL 6/30/2021 0000 912863173250102 1,8241,5973,8275,8871,8551,321 1,674 13,147 30,085 2020 ACTUAL 0000 857665972209524450 1,5844,0655,1101,5422,1155,031 6,005 17,120 2019 ACTUAL 0000 405123401683142102 3,5193,9135,4631,4285,3394,159 4,261 21,415 2018 ACTUAL Photo copier supplies, paper, drums, tonerComputer supplies, postage meter suppliesCleaning supplies and equipmentpaper products, bulbs, trash bagsChecks, envelopes, letterhead, business cardsState/County forms, etc.Lights, Hands tools, tarps, foam, flarespagers, flashlights, axes, pike polesVehicle fuelOil and lubes, anti-freeze and fluids,Windshield wipers, fuses, connectorsMedical supplies, fire extinguishers, vaccinationsDefib. batteries, bandages, airways, face masksHelmets, stickers, smoke detectorsFirefighter uniforms, badges, jumpsuits, station wear CENTENNIAL FIRE DEPARTMENT 2022 PROPOSED BUDGET Office/Copying/Computer Supplies Cleaning/SuppliesPrinted Forms Tool & Small Equipment SuppliesFuelVehicle SuppliesMedical/Fire Supplies Fire Prevention SuppliesUniformsMiscell aneous Supplies Total Supplies (not including EMS)EMS Supplies/Books/Exam FeesEMS Training UniformsEMS Contracted ServicesEMS TravelEMS Printing & PublicationsEMS Training Dues Total EMS Supplies 0-2010-2180-3020-3310-3500-433 444444 801-42-2210-201801-42-2210-202801-42-2210-203801-42-2210-204801-42-2210-212801-42-2210-213801-42-2210-216801-42-2210-217801-42-2210-218801-42-2210-219801-42-22801-42-22801-42-22801-42-22801-42-22801- 42-22 Supplies 8/27/2021 4:10 PM 4 2.0%0.0%0.0%0.0% -8.3% %50.0% -21.2%-50.0%-13.0% 322.6% -100.0% ---- CHANGE 283 (281)(100)(500) 1,500 $ (3,184)(1,000)(1,500) 273,314268,532 -- 150 1,5004,5001,0005,500 14,49917,49412,00011,81610,000 2022 273,314 351,773 PROPOSED 00 150100 1,5003,0002,0006,000 14,21617,77512,00015,00011,500 83,241 2021 BUDGET 00000 399 1,5463,2068,1605,5685,1924,750 11,110 39,931 ACTUAL 6/30/2021 00000 107 1,9129,0245,369 13,98526,50013,69910,605 81,201 2020 ACTUAL 0000 124168 5,0201,3375,271 13,89511,65513,62510,713 61,808 2019 ACTUAL 0000 45 138322 2,2088,8536,306 13,67511,76911,502 54,818 2018 ACTUAL Vital Work Life EAPPre-employment testing, drug screening psych tests, med physicalsNetwork, IT Service, Internet, PhonesCell phone service, wifi and broadbandAnoka Co Fire Protection Council PSDSTraining/conference tuition, meals, lodgingMileage, MN Chiefs, IAFC Conf, Fire Inspector, National Fire Academy, Firefighter Training I-II Cert. RenewelSupplies for classes taught by DeptNotices, auctions, personnel adsProfessional liability, property, vehicles, buildingCentennial Utilities, ConnexusAnoka Co Communications, Radio contract CENTENNIAL FIRE DEPARTMENT 2022 PROPOSED BUDGET Auditing and Accounting ServicesConsulting/TestingPersonnel Testing/Recruting/RetentionSBM Administrative ServicesRoseville JT Powers Agreements (IT)CommunicationsPostageTravel/T raining Training SuppliesPrinting and Publishing Property/Liability InsuranceUtilities800 MHZ User Fees Total Contracted Services 801-42-2210-301801-42-2210-307801-42-2210-308801-42-2210-310801-42-2210-320801-42-2210-321801-42-2210-322801-42-2210-331801-42-2210-332801-42-2210-350801-42-2210-361801-42-2210-380801-42-2210-385 Contracted Services 8/27/2021 4:10 PM 5 0.0%0.0%0.0%0.0%0.0%0.0% -2.8% % -33.3%-33.3% ------ CHANGE (500)(500) $ (1,000) 500600 6,0004,0001,0001,0001,000 20,000 34,100 2022 PROPOSED 500600 6,0004,0001,0001,5001,500 20,000 35,100 2021 BUDGET 0 228325465 1,0576,0721,187 14,237 23,572 ACTUAL 6/30/2021 0 373971 9,0452,5191,3202,128 19,061 35,417 2020 ACTUAL 435114472623774 8,7054,937 14,071 30,131 2019 ACTUAL 26 188334 4,5421,5161,365 28,07819,412 55,461 2018 ACTUAL Building maintenance & repair, electrical, cable, grounds, overhead doors, paintVehicle repairs and parts, car wash, tiresMaintenance of fire equipment , power equipment, small enginesSoftware Support, repair of computers & printersMN Fire Chiefs, MN Fire Inv, MN Fire Marshal, MNFire Dep, NFPA, NAFI Inv, IAAI, Metro ChiefsSubscriptions, legal publicationsGoverning Board expenses IE: plaques, flowersVolunteer recognition, recruitment/retention, CENTENNIAL FIRE DEPARTMENT 2022 PROPOSED BUDGET Building/Grounds MaintenanceVehicle Repair & Maintenance Equipment Repair and MaintenanceOffice Equipment/Software MaintenanceFire Radio/Pager repair DuesSubscriptions and BooksMiscellaneous Total Maintenance 801-42-2210-401801-42-2210-404801-42-2210-405 801-42-2210-406 801-42-2210-407801-42-2210-433801-42-2210-435801-42-2210-495 Maintenance 8/27/2021 4:10 PM 6 0.0%0.0% %96.2% -7.18% 185.7%127.5% --- CHANGE $ 12,50013,00025,500 (17,120)(51,975) 0 - 80,000 25,50020,000 45,50080,000 2022 672,197 PROPOSED 0 7,000 13,00080,00017,120 20,00080,000 724,172 2021 BUDGET 000 - 1,328 46,725 48,053 351,408 ACTUAL 6/30/2021 00 3,410 40,000 29,300 32,71140,000 689,891 2020 ACTUAL 00 - 24,02740,000 24,02740,000 687,640 2019 ACTUAL 00 - 25,26340,000 25,26340,000 699,020 2018 ACTUAL TOTAL EXPENDITURES Saws, fans, personal gear, ladders, SCBA, hosepersonal gear (4 sets) CENTENNIAL FIRE DEPARTMENT 2022 PROPOSED BUDGET New/Replacement Equipment <$5,000New/Replacement Equipment $5,000+Total Capital Outlay Capital Equipment FundCapital Equipment-Principal Payment Total Capital Equipment Contingency Funds 801-42-2210-570801-42-2210-580802-42-2210-570802-42-2210-600801-42-2210-950 Capital Outlay 8/27/2021 4:10 PM % 0 . 0 378.291.11 0 848.94 1 1318.19 % 8 . 237 4 50.61 5 435.04724.09 % 2 . 5 141.2413.940.50594.1 4 Previous Yr's Calculations 044 % 2 093 0 ... 7 . 361313356398382 280 6 l 0 , 649,034972.1476.76 a 0 1,8101 t 38 1 7 o 1,318.25 5 T $353,276 2022 848,946,800 $ $298,396 043 % 0 6 s 204 8 ... 7 e. 254191217242237 850 2 4 n , i 235,043570.0581.20 5 1,1413 P 24722.65 $353,276 2021 1 332,962334,762342,392353,848353,276353,276 e 3 l $298,396 c r i Circle Pines 435,044,900 C $ $ $ $ $ $ $ $ 001 %0 6$353,848 2020 899 2 ... 9 e . 107122139156145 l 339 l 6693 5 i$297,824 , 313,991374.7772.09 4 v 8 14595.60 r Circle Pines 5 266,969265,170276,761297,824298,396298,396 e 2 t n e Centerville 413,901,900 $342,392 2019 C $ $ $ $ $ $ $ $ $276,761 Centerville Cost Share by City Year 201720182019202020212022 $334,762 2018 Total $265,170 M 10 0 y 1 b t ey c d g b $332,962 2017 la e a r a rdd t Change 2021 vs. 2022 it ee $266,969 n v o i v d o T i d A vC f i l e l t o d au e $- l e C ng a g od r V ia a $50,000 u tt t $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 e a nB e l Y e k u 2 c r e p2 r a v oe0 i 2022 Budget 2016 Calls for Service2017 Calls for Service2018 Calls for Service2019 Calls for Service2020 Calls for ServiceTotal Calls for Service (Last 5 Yrs)FMarket Value per Anoka CountyMPopulationPP2Miscellaneous Calculations Cost per resident Cost per 100,000 valuation September 8, 2021 Watering Restrictions The city currently has an odd/even watering ban and no watering may take place between 10 AM and 6 PM. PARKS AND RECREATION Movie in the Park The annual Movie in the Park event is set for September 18 at 7:30 PM in LaMotte Park. A rain date has been established as September 25. The event is free to the public. Light snacks will is Raya and the Last Dragon. Volunteer Appreciation Event A Volunteer Appreciation Event th will be held on October 14 at the Fire Hall. Invitations are being sent to all those who helped the city throughout the year, including work with: Fete des Lacs, Adopt-a-Garden, Clean-up Day/Earth Day, Music in the Park, Main Street Market, Skate Nights and more. If volunteer, please email us at info@centervillemn.com and we will contact you when volunteer opportunities arise. Rental Assistance If you or someone you know is struggling to pay rent, help is available. Make the call to 211 to get more information. ECONOMIC DEVELOPMENT Quad Area Chamber of Commerce On September 16, the QACC will host a Lunch and Learn with speakers addressing Suicide Awareness, especially among military veterans. Economic Development Authority (EDA) Business Appreciation Event The EDA is planning a Business Appreciation Event for Thursday, September 9 from 5 to 7 PM at LaMotte Park. Business owners should have received a mailed invitation. If not, please call city hall at 651-429-3232 for details. We are hoping to have some time at the end of the program to hear directly from our businesses about what the city can do for them as they navigate the pandemic, labor and supply shortages, and much more. 2022 Preliminary Budget The commission has forwarded their budget request to the city council for consideration as Revolving Loan and Grant Program dation for a grant application from JETS Machine Shop to purchase signage for their Main Street location. Half Priced Water Hook-up Fees for Businesses Through the end of 2021, the City is offering our businesses half-priced hook-up fees for connecting to the municipal water system. Anoka County Regional Economic Development (ACRED) Stakeholder Meeting On September 2, at 1:00 PM, ACRED will hold its tri-annual partnership meeting with communities in Anoka County, Greater MSP, Department of Employment and Economic Development (DEED), MetroNorth Chamber of Commerce, Connexus Energy, and County representatives to cover the following items: ACRED Economic Development Director Update City Updates Greater MSP & DEED Updates Open to Business Update by Alignment and Regionalism Subcommittee North Metro Development Summit ACRED is sponsoring and co-hosting the MN Real Estate Journal North Metro Summit at Golden Valley Country Club from 8 AM to Noon, and will be speaking about opportunities for real estate development and investment in the north metro. ACRED City Partners can attend this event with the County. COMMUNITY DEVELOPMENT Centerville Elementary School Expansion Construction continues on schedule. stnd Old Mill Estates 1 and 2 Additions The developer and city continue to work towards finishing the remaining work. Although there has been significant progress, there are still a number of outstanding items. The city is preparing to complete these items utili deadline of September 7, has been established for the developer to complete the work before the city would move in. Block 7 Property (Downtown) A purchase agreement has been signed with Centra Homes for the city-owned property on rict. The developer (Centra) is working on submittal documents for a Preliminary Plat Application. th Centerville Storage (20Ave. Mini Storage) Landscaping work is complete, and the developer anticipates paving in the coming weeks, with fence, security camera and other finishing touches to follow. Bay View Villas (Waterworks Site) on reestablishing the proper grades around the pond. Work should resume on this effort in the coming days. Although there has been significant progress, there are still a number of outstanding items. The city is preparing to complete these items utili deadline of September 7, has been established for the developer to complete the work before the city would move in. Atlas Villas Memory Care Project (1825 Main Street) digging the ponding area and completing soil corrections in the parking lot area. Site work should continue and be completed in the coming weeks. Development Inquiries Additional inquiries from Brew Pub developer. ity looking at industrial properties Rehbein Commercial the city and developer. The city is waiting on securities, insurance and other documents to be submitted prior to signing the final plat and authorizing its recording. A preconstruction conference for the public infrastructure work (sewer, water, road) is being held the week of September 7. Construction should begin shortly thereafter. Kwik Trip No new news with this portion of the development. Norbella Senior Living Norbella is preparing to break ground as soon as the site work and utilities allow. Sewer and water fees and billing logistics are being worked out between Centerville (supplying water) and Lino Lakes (supplying sewer). Peterson Shores The final plat was approved by the City Counc gathering documents for plat recording. Rehbein Industrial st This plat dedicates right-of-way on 21 Avenue south of Fairview Street and dedicates the st remaining right-of-way for Fairview Street, through to 21 agreement is being negotiated to cover the installation of the Fairview Street Road extension would accommodate the proposed Sutton Transport project (see below). Sutton Transport A cross-dock and warehousing facility is being st the west side of 21 Avenue across from Distribution Alternatives. The 60-dock facility will include a 40,000 sf warehousing area, offices and a 3-bay service station for light repair work. An expansion area adding an additional 24 docks and 16,000 sf of warehouse is shown for future development. The development will extend Fairview Street through, connecting thst 20 and 21 July 28. General Watering ban violations COMMUNITY ENGAGEMENT Web Site CenterStage Calendar Updates Meeting Agendas Parks Programming Promotion Committee Agendas/Packets uploaded Business Email List Reader Board None Meeting Schedules Parks Programming Promotion Community Email List Community Events Meeting Agendas Comments & Concerns from Public Noise complaint due to business activities Connect with the City th on these platforms on 20 Ave. Social Media FINANCE American Rescue Plan (ARP) The city has received the first half of our funds through the American Rescue Plan. Staff and Council are working on a plan for the allocation of these funds. STORMWATER/WETLAND LaMotte Park Stormwater Reuse System Expansion With the larger rain events over the past few weeks, the pond has risen enough to turn the irrigation system back on. The contractor has been working to finalize the project and adjust spray heads and zoning configurations. A final pay request is anticipated at the next City Council meeting. SEWER AND WATER Commercial Water Connection Fee Assistance businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, through the end of 2021 for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. Wellhead Protection Plan Now that our plan has been approved, one of our first implementation items will be to apply for a grant to seal abandon wells. We have a list of those wishing to seal their wells already established, but if you have one city hall know and we can add you to the docket. 2020 Downtown Street and Utility Improvements Paving and most punch list work is complete. Final payments will be processed soon. PUBLIC SAFETY Centennial Lakes Police Department 2022 Budget The Police Governing Board and all three City Councils have now approved the proposed 2022 budget for the Centennial Lakes Police Department. Reserve Officer Positions The Centennial Lakes Police Department has had a successful program of reserve officers. These employees allow our department to ramp up in times of need without the expense of a full-time employee. Our reserve officers plan an important role in keeping our city safe. If you know any one interested in joining the force, please contact CLPD during normal business hours. Community Emergency Response Team (CERT) The Community Emergency Response Team program, CERT, is looking for members of the Centennial Lakes Police Community who want to volunteer to become trained to skillfully respond in the event of a disaster in our communities. CERT is a training program that prepares you to help yourself, your family, and your neighbors in the event of a disaster. During an incident, emergency service personnel may not be able to reach everyone right away. By getting trained in CERT, you will have the skills to help emergency responders save lives and protect property. The role of a CERT volunteer is to help others until trained emergency personnel arrive. CERT teams respond to disasters and participate in drills. CERT builds a strong working relationship between emergency responders and the people they serve. CERT builds strong relationships within the community and neighborhoods as well. FACT: In 95% of all emergencies, the victim or bystander provides the first immediate assistance on the scene. Would you know what to do? For more information contact Officer Haley Linder at hlinder@clpdmn.com or call at 763-784- 2501. Centennial Fire District Fire District Reorganization now been fully transferred to the Spring department, as of September 1. The two positions for full-time firefighters have been filled from internal candidates (those working as paid on call firefighters) and are now on duty during the weekday timeslot. SBM staff have begun the process of auditing pment, training and standard operating procedures to find any gaps or areas for improvement and to ensure proper budgetary planning takes place. FEMA Grant Awarded The Centennial Fire District was recently awarded a grant of over $80,000 to purchase new radios; a long overdue need of the department. The district is looking for paid-on-call firefighters. Find out more at www.centennialfire.org