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HomeMy WebLinkAbout2020-12-08 P & Z Minutes - Approved Approved CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Planning and Zoning Commission held its regular meeting on Tuesday, December 8, 2020 at 6:30 p.m. via Zoom videoconferencing I. CALL TO ORDER 1. Roll Call The meeting was called to order by Chairman Darrin Mosher at 6:32 p.m. PRESENT: Chairperson Darrin Mosher Commission Linda Broussard-Vickers Commissioner Ben Fehrenbacher Commissioner Mark Haiden Commissioner John Krueger Commissioner Nick Twohy ABSENT: Commissioner Darrell (DJ) Olson, Jr. STAFF: City Administrator Mark Statz Council Liaison Russ Koski II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. III. APPROVAL OF AGENDA Motion by Commissioner Broussard-Vickers, seconded by Commissioner Fehrenbacher, to approve the Agenda as presented. A roll call vote was taken. All in favor. Motion passed. IV. PUBLIC HEARINGS 1. Interim Use Permit – Rehbein Black Dirt City Administrator Statz stated that this is the third iteration for the Interim Use Permit for this property and explained that the second permit stipulated that all the dirt had to be removed by the end of 2020, but it probably would not happen by the end of the year, so he asked the property owner to submit an application for another Interim Use Permit. He stated that the question to ask is two-fold: 1) Is there anything objectionable to the operation as it is that it cannot continue, 2) If this property were to go tax forfeit for any reason, is there any liability to the city? He stated that the property owner is very confident that it will not go into tax forfeiture due to the value of the land, which is approximately $7,000,000.00. Part of staff’s solution to this issue is to ask for a letter of credit for $200,000, with all other terms being the same as the existing permit. City of Centerville Planning and Zoning Minutes December 8, 2020 City Administrator Statz showed a diagram of the property and invited Mr. Rehbein to speak. The Commission decided to wait until the end of the Public Hearing to get comments Discussion was had regarding making the property “pad ready” in a phased approach, with quarterly inspections by the city and adding unfinished site corrections into the language of the Interim Use Permit. Motion by Chairman Mosher, seconded by Commissioner Broussard-Vickers, to open a Public Hearing. A roll call vote was taken. All in favor. Motion carried. Mr. Jon Rausch, listing agent on behalf of property owner Mr. Gerald Rehbein, stated that the property was cut in half (north and south), and there was dirt on the eastern portion. He said the property was worth approximately $3.00 per square foot as is, and the work that had been done on the western side of the property hugely enhanced the property. Mr. Matt Rehbein, business operator, spoke about moving dirt to make the property “pad ready” and had moved 12,000 yards to bring the property up to grade. He stated that there was a wetland delineation, and City Administrator Statz confirmed that the delineation had been approved. Discussion took place regarding what could happen if the Interim Use Permit were not approved, the value of the land, and what needed to be done to make the land ready for sale. Council Member Koski asked what was being done with the fees collected from Mr. Rehbein for the yards of dirt being hauled. City Administrator Statz explained that Mr. Matt Rehbein prepared an invoice and issued a monthly check to the city which went into the general fund as income. No further comments from the public were offered. Motion by Chairman Mosher, seconded by Commissioner Broussard-Vickers, to close the Public Hearing. A roll call vote was taken. All in favor. Motion carried. City Administrator Statz stated that the City Attorney had suggested putting a lien on the property. Mr. Statz suggested another alternative, which is to stage the agreement so that a letter of credit would not be required until 2022, and to stop the dirt operation on January 1, 2022 until a letter of credit has been established. He also suggested that the letter of credit could be reduced by the amount of dirt that had been removed. Mr. Matt Rehbein stated that this would be satisfactory. City Administrator Statz summarized the discussion by saying that they would take the sketch from the Rehbein’s as the amount of fill to be removed from the property, and establish a letter of credit for $200,000 by January 1, 2022. Any portion of fill on the graphic that was removed, would reduce the letter of credit by that same portion, and add a condition that all current site deficiencies be removed before operating in the spring. Motion by Commissioner Broussard-Vickers, seconded by Commissioner Fehrenbacher, to recommend approval of a new Interim Use Permit for a period of two years with a requirement to establish a $200,000.00 letter of credit at the end of year one, based on the City of Centerville Planning and Zoning Minutes December 8, 2020 current estimate of material, and the letter of credit reduced by the percentage of material reduction, matching the amount of material reduction, and all deficiencies noted will be corrected by June 1, 2021. A roll call vote was taken. All in favor. Motion carried. V. AWARDS, PRESENTATIONS AND APPEARANCES 1. Block 7 Redevelopment – Concept Plan Presentation a. Apollo Development City Administrator Statz introduced Mr. Chris Harchengo of Apollo Development, who was there to present a proposed townhome development. Mr. Harchenko stated the development would consist of four buildings with 5 homes in each building for a total of 20 slab-on-grade homes. The end units were approximately 1850 square feet with four bedrooms, and the middle units were approximately 1800 square feet with three bedrooms. Each home as a 24x22 garage. Discussion took place regarding the cost of the townhomes, the building exterior, design, over-all look of the homes, and the target market. City Administrator Statz stated that there was another developer that he hoped would be able to attend the meeting, and if they were still interested he would like to hold off on making a recommendation until he had heard their proposal. More discussion took place regarding fees and costs of building this development including permits, Park Dedication, and SAC and WAC. Motion by Commissioner Haiden, seconded by Commissioner Broussard-Vickers to recommend continuing to work with Apollo Development in conjunction with any other developer that comes forward in the near future, based on the proposed concept for development of Block 7. A roll call vote was taken. All in favor. Motion carried. VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Interim Use Permit – Rehbein Black Dirt This item was handled directly after the Public Hearing. 2. Block 7 Redevelopment – Recommendation to City Council on Next Steps City of Centerville Planning and Zoning Minutes December 8, 2020 This item was handled directly after the presentation by Apollo Development. 3. Accepting the Resignation of Mr. Mark Haiden and Declaring a Vacancy on the Board. 4. Accepting the Resignation of Mr. Darrin Mosher and Declaring a Vacancy on the Board. Motion by Commissioner Broussard-Vickers, seconded by Commissioner Fehrenbacher, to accept the resignation of Commissioner Mosher and Commissioner Haiden and declaring two vacancies on the board. A roll call vote was taken. All in favor. Motion carried. 5. Appointing a New Chair of the Planning and Zoning Commission Motion by Commissioner Fehrenbacher, seconded by Commissioner Krueger to appoint Commissioner Broussard-Vickers as New Chair of the Planning and Zoning Commission. A roll call vote was taken. The vote was 5-0 in favor, with Commissioner Broussard-Vickers abstaining. Motion Carried. 6. Appointing a Vice Chair of the Planning and Zoning Commission Motion by Commissioner Broussard-Vickers, seconded by Krueger, to appoint Commissioner Fehrenbacher as new Vice-Chair of the Planning and Zoning Commission. A roll call vote was taken. The vote was 5-0, with Commissioner Fehrenbacher abstaining. Motion Carried. VIII. APPROVAL OF MINUTES 1. None IX. ANNOUNCEMENTS 2. Administrator’s Report City Administrator Statz stated that city staff would likely be working in City Hall by February 1, 2021. Since the building has been remodeled, each staff member has their own office and he feels everyone can work safely. X. ADJOURNMENT Motion by Commissioner Broussard-Vickers, seconded by Commissioner Twohy, to adjourn the December 8, 2020 meeting of the Planning and Zoning Commission at 9:04 p,m. A roll call vote was taken. All in favor. Motion carried.