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HomeMy WebLinkAbout2006-07-26 CouncilCITY OF CENTERVILLE CITY COUNCIL MEETING JULY 26, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 26, 2006, at City Hall, 1880 Main Street. PRESENT: Council Member Lee Council Member Paar Council Member Lakso ABSENT: Mayor Capra Council Member Terway STAFF: City Engineer Statz City Attorney Glaser City Administrator Larson I. CALL TO ORDER Acting Mayor Lee called the July 26, 2006, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS None. III. SET AGENDA Motion by Council Member Lakso, seconded by Council Member Paar to approve the Agenda. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.July 12, 2006 City Council Work Session Meeting Minutes Motion by Council Member Lakso, seconded by Council Member Paar, to approve the July 12, 2006 City Council Work Session meeting minutes as presented. All in favor. Motion carried unanimously. 2. July 12, 2006 City Council Meeting Minutes Motion by Council Member Lakso, seconded by Council Member Paar, to approve the July 12, 2006 City Council meeting minutes as presented. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes July 26, 2006 V. CONSENT AGENDA Council Member Paar requested clarification on the $65,000 to Lino Lakes. City Administrator Larson explained that it is part of the fire district expenses for payroll. 1.City of Centerville July 13, 2006 through July 26, 2006 Claims 2.Centennial Fire District Claims through July 30, 2006 3.Centennial Lakes Police Department Claims through July 14, 2006 4.Volk Sewer & Water, Inc., Pay Request #3 - $134,389.23 (Hunter’s Crossing) st 5.Burschville Construction, Inc., Pay Request #1 - $104,734.60 (21 Avenue Backage Road Utility & Street Improvements) 6.Authorize Asbestos Abatement – DAVCO - $4,100 7.Parks & Recreation Committee Recommendation to Purchase Five (5) Mats and Two (2) Additional Boxes of Shredded Rubber Mulch Not to Exceed $2,000 – Laurie LaMotte Park Motion by Council Member Paar, seconded by Council Member Lakso, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. NEW BUSINESS 1. Northdale Construction Company, Inc., Pay Request #9 Final - $3,800 (Hunter’s nd Crossing 2 Addition) and Change Order #1 Part A and B City Engineer Statz indicated that everything was reviewed and is in order. Motion by Council Member Paar, seconded by Council Member Lakso, to approve Northdale Construction Company, Inc., Pay Request #9 final $3,800 and Change Order #1 Part A and B. All in favor. Motion carried unanimously. 2. Acceptance of Letter of Resignation, Chair Tedd Peterson – Parks and Recreation Committee Council Member Lee noted that Mr. Peterson has resigned due to personal reasons. Motion by Council Member Paar, seconded by Council Member Lakso, to accept the resignation of Tedd Peterson from Parks and Recreation. All in favor. Motion carried unanimously. 3. Pay Equity Study Page 2 of 9 City of Centerville Council Meeting Minutes July 26, 2006 City Administrator Larson indicated that this was discussed previously and the proposal is to hire Springsted to conduct a pay equity study. Motion by Council Member Paar, seconded by Council Member Lakso, to approve hiring Springsted to conduct a pay equity study in the amount of $2,500. All in favor. Motion carried unanimously. 4. Removal of Studebaker & Fire Cart/Tank from 1694 Sorel Street Council and Staff discussed the Studebaker and agreed that it is not worth storing. A resident in attendance recommended the City contact the Vulcans from St. Paul to see if they would take it. Council asked Staff to look into options for disposal of the vehicle. Council agreed to keep the hose cart for sentimental purposes and asked Staff for a recommendation on where it could be stored. 5. Resolution #06-036 Community Development Grant (DEED) Motion by Council Member Lakso, seconded by Council Member Paar to approve Resolution #06-036 Community Development Grant (DEED). All in favor. Motion carried unanimously. Council Member Paar asked for clarification on the TIF part of this request. City Administrator Larson explained the TIF and costs associated. 6. T-Mobile Request to Amend Agreement for Antennas on Water Tower City Administrator Larson indicated that T-Mobile has asked to rework the lease on the water tower and proposed a reduced rent in exchange for a guarantee on the rent term. He then said that the benefit of this would be a guaranteed income stream for 72 months where in the current agreement they are only responsible for the current month’s rent. City Administrator Larson indicated there is discussion on renewal terms and it looks like they are trying to set up five renewal terms for a total of 25 years and the existing contract runs out at 2016. City Administrator Larson indicated that they have proposed rent increases of 3% each year and the old contract was the greater of 4% or the CPI. Council Member Lee indicated he would be in favor of the five year term but not 25 years. Page 3 of 9 City of Centerville Council Meeting Minutes July 26, 2006 Council Member Paar agreed to leave it as it is and in five years renegotiate the contract. Council Member Lakso indicated she does not want to commit to something that goes out 25 years. Council indicated a willingness to accept the terms if it were only a five year period but not a 25 year period with automatic renewals. Council Member Paar indicated that more money would be made if left as it is but the other one guarantees 72 months at a lower amount. Council asked Staff to review and come back with further information. 7. Removal of Drainage Structure from Right-of-Way – Heritage Street City Engineer Statz indicated the issue is who pays to remove it, the owner of the property or the City. He then said that Staff feels that the engineer memo stated a request for more detail on the structure and none was provided so Staff feels that clarification was not provided when requested and it should be the owner’s responsibility to move the structure. City Administrator Larson indicated he asked Tom Wilharber this afternoon to check to see if the beehive catch basin and manhole structure would work with the draintile and was told he would talk to the engineer and Rice Creek and contact Staff. City Administrator Larson indicated that the Church received a price to move it and the price is $5,000 and they do not think it should be their cost. Council Member Lee disagreed and said he feels that the Church should move it and pay to do so. City Attorney Glaser agreed that the City is not liable. Council Member Paar indicated that the trail easement was discussed numerous times but nothing like this was understood to be like what is actually out there. He then said that he does not think that this should be paid for by the City as more detail was requested and not received. He further indicated that the structure needs to be removed as the trail needs to go there. City Engineer Statz indicated that, if the structure is something required by the Watershed, it must be moved out of the right of way but, if there is a way to modify it and get rid of the danger that would be allowed provided it fits with the trail or it needs to be on their property. Motion by Council Member Lakso, seconded by Council Member Lee to direct Staff to request that the structure be removed and inform the property owner that the Page 4 of 9 City of Centerville Council Meeting Minutes July 26, 2006 City is not going to pay for it and to recommend removing the structure from the right of way with no cost to City. All in favor. Motion carried unanimously. 8. Consideration of Public Works Director’s Recommendation to Replace 1985 Ford Plow/Sand Truck – Not to Exceed $120,000 (Including Necessary Attachments) City Administrator Larson explained that the Public Works Director has looked into moving up the purchase of this truck and, after review, it does make sense to move it up in the replacement cycle as there were issues with it and the changes on the next model year will have increased costs. Motion by Council Member Lakso, seconded by Council Member Paar, to approve purchase of the new truck not to exceed $120,000. All in favor. Motion carried unanimously . 9. Progress Road Water Extension 7085 Progress Road Council Member Lakso indicated that she does not want to jeopardize any grants with this improvement. Council Member Paar asked if this would get the City in trouble for allowing a well when the City usually does not. City Administrator Larson indicated the City can allow a temporary well until City water is available. Motion by Council Member Lakso, seconded by Council Member Paar to approve a temporary well at 7085 Progress subject to signing an agreement for temporary well. All in favor. Motion carried unanimously. 10. Parks & Recreation Committee’s Recommendation – Trail Easement at 1818 Fox Run Council Member Paar indicated that Park and Rec has indicated that they do not want to give up the easement and suggest that the bridge be removed or the homeowner apply for a permit to have a structure in the easement provided he meets the City’s requirements. City Attorney Glaser asked how long the bridge, shed and utility easement have been in the easement. He then said that when someone puts those things in the easement and leaves them there after a number of years they may acquire the right to keep them there permanently. Motion by Paar, seconded by Council Member Lakso, to approve the recommendation made by Park and Rec. All in favor. Motion carried unanimously. Page 5 of 9 City of Centerville Council Meeting Minutes July 26, 2006 Acting Mayor Lee indicated that Staff should investigate what other items are in that easement and have them removed. VIII. OLD BUSINESS 1. CSAH 14 Joint Powers Agreement Council briefly discussed this item and agreed to add it to the work session Agenda for August 2, 2006. Mr. Francis Zimney of 7252 LaValle Drive indicated he has not seen the previous MOU and he has had an issue relative to a design issue on this county road. He then said that the issue he has had in front of them for two years is regarding a tiny retaining wall next to his property and two weeks ago he got into negotiations regarding right of way and was told if he wanted an answer on the retaining wall he should ask Lyndon Robjent, which he did and got no response. Mr. Zimney indicated that the design elements are County driven so his point is on item 12 it does say that any retaining walls and fences required due to trail someone should pay for those and he feels it should be the County and he would like to know if it becomes a City issue. Mr. Zimney indicated the retaining wall would be 150 or more feet. Mr. Zimney indicated that Item 9 the city is paying 100% of new concrete and or bituminous for all upgraded driveways and he would be impacted by that as it is a private road that they are proposing to blacktop 50 feet of that to pull the culvert and improve drainage and he would be assessed if the City chose to pass that on. Motion by Council Member Lakso, seconded by Council Member Paar to add this item to the work session agenda. All in favor. Motion carried unanimously. 2. Proposed Ordinance #9 Second Series Amending Section 30.02 Relating to Mayor and Council Compensation. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Ordinance #9, Second Series Amending Section 30.02 Relating to Mayor and Council Compensation. All in favor. Motion carried unanimously. 2A. Proposed Ordinance #XX, Second Series Amending Section 30.02 Relating to Mayor and Council Duties Motion by Council Member Lakso, seconded by Council Member Paar to table. All in favor. Motion carried unanimously. Page 6 of 9 City of Centerville Council Meeting Minutes July 26, 2006 3. Consider Improvements to Old Mill Road (From a Point Approximately 200 Feet North of Revoir to North City Limits Motion by Council Member Paar, seconded by Council Member Lakso to table. All in favor. Motion carried unanimously. 4. Westview Watermain Extension City Administrator Larson indicated that based upon contractor proposals, it will cost around $25,000 to $28,000 to do the watermain extension. Mr. LaLond indicated the cost is very high and he is not willing to pay the money to get it up the street. City Administrator Larson had a proposal from someone working in town to do it and in addition would need a contractor to dig at each end and hook it up and those pieces at the two ends is what changed the most in cost. City Administrator Larson asked Council to consider whether the City should participate in the costs to bring water to the area for future development and the ability to recover costs in the future. Mr. LaLonde asked about 7121 Centerville Road. City Administrator Larson indicated that while they could use it they would most likely be served from the front side. Mr. LaLond asked whether a well could be put in. City Administrator Larson said that Council has to determine whether City water will be made available and a well could be installed only if it is determined that city water cannot be made available. City Administrator Larson indicated that a well costs about $6,000. City Administrator Larson indicated that over on Mound Trail the City ran the water main up and established a hook up charge. Council agreed to have the City pay the overage and the property owners pay $7,000 to $8,000 each. Mr. LaLond asked about water quality with just two properties. City Engineer Statz indicated that there will be stagnant water with only two services on a line and it can be flushed more frequently. Page 7 of 9 City of Centerville Council Meeting Minutes July 26, 2006 City Administrator Larson suggested setting a public hearing a feasibility study.for the next meeting and then work on this with the property owners between now and then. Motion by Council Member Lakso, seconded by Council Member Paar to approve Resolution #39, Setting a Public Hearing and Ordering Feasibility Report for August 23, 2006. All in favor. Motion carried unanimously. 5.P & Z Recommendation to Adopt Ordinance Amending Chapter 154.016: Non- conforming Uses and Structures The proposed ordinance allows additional flexibility in what kinds of property improvements are allowed in conjunction with nonconforming uses. Motion by Council Member Lakso, seconded by Council Member Paar, to approve P & Z Recommendation to Adopt Ordinance amending Chapter 154.016: Non- Conforming Uses and Structures. All in favor. Motion carried unanimously. 6. Authorization to Secure Appraisal of Public Works Site City Administrator Larson suggested Council request an appraisal to determine the value of the public works site. Motion by Council Member Paar, seconded by Council Member Lakso to authorize Staff to secure appraisal of the public works site not to exceed $6,000. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson No report. 2. CSAH 14 No report. Page 8 of 9 City of Centerville Council Meeting Minutes July 26, 2006 X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Lakso to adjourn the July 26, 2006 City Council Meeting at 8:19 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of 9