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Home My WebLink About2021-08-04 P & R Minutes - Approved Approved City of Centerville Park & Recreation Committee Meeting Minutes August 4, 2021 – Page 1 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on August 4, 2021 in the Council Chambers at the Centerville City Hall. Present: Committee Member Emem Akpan Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Jessica Kubat Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Mr. Paul Palzer, Public Works Department Absent: Mr. Mark Statz, City Administrator/Engineer Ms. Michelle Lakso, City Council Liaison ___________________________________________________________________________________ I. CALL TO ORDER Committee Chair Erricksen-Grahek, called the August 4, 2021 Meeting of the Parks & Recreation Committee to order at 6.32 p.m., in the Council Chambers at the Centerville City Hall. II. APPROVAL OF AGENDA Motion made by Committee Member Seeley, seconded by Committee Member Errickson-Grahek to approve agenda as written. All in favor. Motion carried. III. APPEARANCES - None IV. PUBLIC HEARINGS – None V. UNFINISHED BUSINESS 1. 21-006 Movie in the Park – Committee Member Peterson thth This event is scheduled for Saturday, September 18 with a rain date of September 25, at sunset, approximately 7:30 p.m. The movie selection recommended is “Ryah and the Last Dragon” is an animated film, rated PG. The cost of the movie will be approximately $400. Committee Member Peterson will also review other titles in case the first choice is unavailable. The projector will be reserved soon and Committeee Member Kubat offered to pick it up in Crystal. Due to continuing Covid-19 concerns, it was suggested that energy bars be distributed rather than popcorn. Committee members will evaluate Covid situation at the September meeting. Current supplies need to be evaluated. Committee Member Erricksen-Grahek volunteered to coordinate the snacks. Volunteers are need at 6:30 pm to help set up and for distribution of treats/snacks. City of Centerville Park & Recreation Committee Meeting Minutes August 4, 2021 – Page 2 2. 21-005 Volunteer Appreciation Event This event has been proposed to thank all the volunteers who have help out during at least one city event this year, including committee and commission members, election judges and event volunteers. City staff will provide a list of these volunteers. This committee has been tasked with providing guidance with the planning of this event regarding the date, time, location and general format of the event, obtaining other volunteers to help prior to and during this event and determining a preliminary budget with the assistance of the city staff. A suggested timeframe would be mid-October with possible locations at the Community Center at St. Genevieve’s or the Fire Hall. Discussed whether to be held on a weekend or a week night; a duration of one to two hours with a possible format of: social time, snacks or deserts, welcome, presentation(s), certificates of appreciation, photo slideshow, drawings of donated items, etc. Other topics mentioned were spouses to be invited, location indoors and/or outdoors, status of Covid-19. Discussed having a sub-committee to look into and make these decisions to present to the committee members at the September meeting. Committee member Errickson-Grahek offered to look into the availability of the Community Center. Motion made by Committee Member Peterson, seconded by Committee Member Freiermuth to appoint a sub-committee of Committee Members Errickson-Grahek, Seeley, Akpan and Kubat to propose the date, time, location, format and preliminary budget for presentation to the committee members at the September 1, 2021 meeting or prior to. All in favor. Motion carried. The sub-committee needs to inform staff of the meeting date for this group to be in compliance with the open meeting laws. VI. NEW BUSINESS - Swearing in of Committee Member Kubat New P & R Committee Member Jessica Kubat was sworn in as the newest member this past Tuesday at City Hall. VII. APPROVAL OF JULY 7, 2021 MINUTES Motion made by Committee Member Peterson, seconded by Committee Member Bettinger to approve the minutes of the July 7, 2021 with the following corrections: V.1 delete “of” between users & through in the last sentence; VI.4 delete “4.”; VIII.3 change “has” to “have” in the second sentence. All in favor. Motion carried. VIII. UPDATES 1. 19-014: Main Street Market th The Main Street Market, being held in conjunction with the Bald Eagle Water Ski Shows, from July 9 th through August 12 from 5 pm through 7 pm. Committee Member Peterson complimented MS Angela Conley for her direction and involvement laying the groundwork with this first time event. Thank you also to Teresa Bender for her involvement with onsite problem solving. There are currently 17 vendors City of Centerville Park & Recreation Committee Meeting Minutes August 4, 2021 – Page 3 at this time, up from 13.A balloon artist and a face painted have been added. The attendance so far is as ththndth follows: July 8 – 576; July 15 – 907 (during Fete des Lacs); July 22 – 327 and July 29 – 341. The Shipp Grant, which was awarded to the city in the amount of $3000, has allowed for the purchase of six (6) collapsible picnic tables, signage and advertising in the Quad/Citizen. There are plans that $250 will be used toward the purchase of 500 additional “Swag Bags”, leaving $390.26 to be used towards the purchase of additional picnic tables, signage, etc.; the committee's input would be appreciated. The “Swag Bags” have been extremely popular. A suggestion was made to ask if the vendors would be willing to provide feedback to be used for future events. 2. 21-001: Fete des Lacs – No Report (Place on September Agenda) 3. 21-002: Music in the Park – Committee Member Peterson This event has had a very good attendance so far with about 130+ attendees on average per week. Two additional shows are scheduled. In addition, the food trucks have been popular. 4. Staff Updates – Mr. Paul Palzer a. 20-005b Park Maintenance List (trees, equipment, etc.) Mr Palzer reported that the Public Works crew have completed a majority (about 2/3) of the tasks on this list. Some painting left to finish and tree trimming needs to be completed. The scoreboard at LaMotte Park needs repair/renovation. It has been mentioned that there is intent to have bike racks should be installed in each park. Eagle Park – there are many pine trees and some need to be removed and remainder need to be trimmed. Also, the park entrance sign could use repainting. Mr. Palzer inquired what the committee's vision would be for this park over next few years i.e. which trees to keep or cut down, develop a picnic area and other enhancements. Condos abut this park and it might be a good idea to obtain feedback from the Condo Association for their ideas. Committee members would like to have the park boundaries surveyed, if needed. Add this item to the September agenda. b. 20-009 Pleasure Rink Lighting The pleasure rink is on the east side of the warming house. There is minimal lighting from a light at the hockey rink and off a light in the parking lot. There is no electrical installed at this location, so there was discussion of possibly using solar lights. Discussed option for installing power and hanging LED lights on posts or an alternate option would be to add LED light strips under the ice (but may require a liner). Mr. Palzer was asked for his recommendations and he suggested to run a light in the SW corner of the rink; he will also investigate options and costs for this project. 5. Council Liaison Report – Council Member Lakso – No Report IX. ACTION ITEMS – as of 8-4-21 City of Centerville Park & Recreation Committee Meeting Minutes August 4, 2021 – Page 4 Items to be closed/deleted: 21-003 Pollinator Garden Items to have Assigned Person, Date, Status and/or Action changed: 19-014 change date to September & add: “staff to provide evaluation forms for vendors” 19-022 change date from June to Ongoing 20-004 change date from July to September 20-005b add Paul Palzer, change date from June to Ongoing, add: “plan to upgrade one park each year, with Eagle Park scheduled for 2022” (see 21-007) 20-009 change date from August to September, add: “check into pricing for lighting and also under ice lights” 21-001 change date from August to September, as there was no report/update given 21-005 change assigned person from TBD to Sub-Committee 21-006 change date from August to September Item(s) to be added: 21-007 Develop plan for Eagle Park to implement in 2022 SEPTEMBER AGENDA ITEMS Unfinished Business: 19-013 Master P & R Trail Plan - Statz 20-004 P & R Events Calendar - Errickson-Grahek 20-009 Pleasure Rink Lighting - Palzer 21-005 Volunteer Appreciation Event – Sub-Committee 21-006 Movie in the Park - Peterson 21-007 Eagle Park Improvements for 2022 – Committee Members Updates/Announcements: 19-014 Main Street Market - Wrap Up 21-001 Fete des Lacs - Wrap Up 21-002 Music in the Park - Wrap up XI. ADJOURNMENT Motion made by Committee Member Bettinger, seconded by Committee Member Freiermuth to adjourn the August 4, 2021 meeting at 8:12 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder