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Home My WebLink About2021-11-10 CC Packet CITY OF CENTERVILLE CITY COUNCIL MEETING AGENDA Wednesday, November 10, 2021 6:30 p.m. MEETING IS IN PERSON CITY HALL COUNCIL CHAMBERS LIVE-STREAM: https://northmetrotv.com/centerville-stream/ COUNCIL MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS/PRESENTATIONS 1.Susan Vento Î Met Council Representative V.PUBLIC HEARING 1.Delinquent Utilities, Garbage/Recycling and Nuisance/City Abatement Services, Etc. ththstrd (4-6 Billing Cycles of 2020 & 1-3 Billing Cycles of 2021 (Utilities & Garbage/Recycling) & Nuisance/City Abatement, Etc. Through November 2021. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable 2022 VI.APPROVAL OF MINUTES 1.August 11, 2021 City Council Meeting & Closed Executive Session Minutes VII.CONSENT AGENDA 1.City of Centerville Claims through November 10, 2021 (Check #34674-34715) & (1782-1788E) 2.Centennial Lake Police Department Claims through November 4, 2021 (Check #14060-14078), Payroll Check #14067-14068 & (2021057-2021058E) 3.Centennial Fire District Claims through November 9, 2021 (Check #9192-9194 & E2021016) 4.Embedded Systems, Inc. Contract Renewal for Tornado Siren Maintenance & Monitoring 5.Transcription Services for EDA and P & Z Î Timesavers Off Site Secretarial, Inc. Contract for 2022 6.Liquor & Tobacco Renewals Î 2022 a.KellyÓs Korner (Off Sale, On Sale & Sunday Liquor) b.Southern Rail (On Sale & Sunday) c.Liquor Barrel of Centerville (Off Sale & Tobacco) d.AmeerÓs Tobacco Shop (Tobacco) VIII. OLD BUSINESS 1.Res. #21-0XX Î Submitting a List of Eligible Nominees to Anoka County for the Open Manager Position on Rice Creek Watershed District Board of Managers 2.Business Water Connection Discount Program 3.Old Mill Estates Boardwalk Engineering Proposal IX. NEW BUSINESS 1.Res. #21-XX Î Adopting Delinquent Utilities, Garbage/Recycling and Nuisance/City ththstrd Abatement Services, Etc. (4-6 Billing Cycles of 2020 & 1-3 Billing Cycles of 2021 (Utilities & Garbage/Recycling) & Nuisance/City Abatement, Etc. Through November 2021. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable 2022 2. 2050 & 2070 Main Street Applications for Rezoning from B-2 (Main Street Commercial) to B-1 (Commercial) & CUP for Operation of a Building Supply Sales & Storage Yard 3. Consider Cancelling November 24, 2021 & December 22, 2021 Regularly Scheduled Work Session & Council Meetings 4. Skating Rink Lighting Proposal X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report 2. Council Reports a. Lakso Anoka County Fire Protection Council Parks & Recreation b. Koski Fire Steering Committee Planning & Zoning Commission c. King Economic Development Authority d. Mosher Economic Development Authority Police Governing Board e. Love North Metro Telecommunications Commission Police Governing Board Fire Steering Committee Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS All meetings take place at 6:30 p.m. unless otherwise noted Economic Development Authority Î Wednesday, November 17, 2021 Parks & Recreation Committee Î Wednesday, December 1, 2021 Planning & Zoning Commission Î Tuesday, December 7, 2021 City Council Meeting Î Wednesday, December 8, 2021 CITY OF CENTERVILLE CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION AUGUST 10, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a City Council Meeting & Closed Executive Session on August 10, 2021. COUNCIL MEETING I.CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL Not Approved PRESENT: Mayor D. Love Council Member Michelle Lakso Council Member Steve King Council Member Russ Koski Council Member Darrin Mosher ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz added Resolution #21-0XX Î Calling for a Public Hearing to Vacate Easements under Item #3, IX. New Business. Motion by Council Member Koski, seconded by Council Member Mosher, to Approve the Agenda as Amended. All in favor. Motion carried. IV.APPOINTMENTS/PRESENTATIONS/PUBLIC COMMENT 1.None. V.PUBLIC HEARINGS 1.None. VI.APPROVAL OF THE MINUTES 1.None. City of Centerville Council Meeting Minutes & Closed Exec. August 11, 2021 VII. CONSENT AGENDA 1. City of Centerville Claims through August 11, 2021 (Check #33945-33950 & Check #34451-34469) & (1743-1747E) 2. Centennial Lakes Police Department Claims through August 5, 2021 (Check #13939-13960) & (2021039E) 3. Centennial Fire District Claims through August 10, 2021 (Check 9136-9140) Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member King, seconded by Council Member Koski, to Approve Consent Agenda as Presented. All in favor. Motion carried. VIII.OLD BUSINESS 1. Block 7 Î Centra Homes a. Purchase Agreement Administrator Statz stated that lengthy discussion has been had regarding this agreement both at City Council level, with staff and with Centra Homes representatives. He stated that the presented Purchase Agreement addresses each of the three (3) concerns that Council discussed: project delays capped at 24 months (ÐForce MajeureÑ clause); property returned to the City if failure to complete improvements within 24 months (ÐReverterÑ clause); and developer escrowed funds assuring funding of the Homeowners Association (HOA) due to failure of the project prior to completion and sale of units (ÐHOA Pre-FundingÑ clause). Lengthy discussion ensued regarding, Community Development Block Grant (CDBG) Funding, Letter of Credit (LOC) requirements, market rate/affordable units (two), attempting to save mature trees on the site, length of term for funding the HOA and associated dollar amount, streetscaping of $100,000 with overages falling on the City, selling the property for $1 versus providing Tax Increment Financing (TIF) or other options, purchase agreement requirements/process and developer agreement requirements/process, lumber prices, etc. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Purchase Agreement with Centra North, LLC as presented. Council Member King asked if this items was to be discussed at the Closed Executive Session scheduled for later in the meeting. Mayor Love stated that a motion and a second have been received to approve the item and the Closed Executive Session was placed on the Agenda only if needed to discuss the item further. Discussion ensued regarding serving the individuals of the City with several of them addressing the Planning & Zoning Commission and Council with their opposition to the project, difficult decisions, previous guidelines and policies (Downtown Redevelopment Plan), (Comprehensive Plan) and Requests for Proposals (RFPs) for the site. Page 2 of 5 City of Centerville Council Meeting Minutes & Closed Exec. August 11, 2021 Mayor Love, Council Members Lakso and Mosher voted in favor. Council Members King and Koski opposed. (3/2) Motion carried. IX. NEW BUSINESS 1. Peterson Shores a. Final Plat Administrator Statz stated that this is a fairly straightforward plat as it is splitting a larger lot into two (2) parcels for construction of two (2) homes. He stated there was no roads, a DeveloperÓs Agreement would not be needed, but associated fees (Park Dedication and Storm Water Access) would need to be obtained from the developer (Mr. Peterson). Motion by Council Member Koski, seconded by Council Member King to Approve the Final Plat for Peterson Shores with Authorization to Record the Plat Contingent Upon Payment of Applicable Fees. All in favor. Motion carried. 2. Ord. #XXX, Second Series Amending Ord. #111, Second Series Fee Schedule for 2021 (First Reading) Administrator Statz stated that this was the first reading, the amendments to the Fee Schedule were outlined in the Council packet. Mayor Love explained that it was standard practice to have two (2) readings of an ordinance amendment. Council Member Lakso requested that a review of the format be given as she felt it was difficult to read. Council Member Koski felt that with two (2) readings if was fostering more opportunities for the public to become engaged. No motion was needed at this time. 3. Res. #21-0XX Calling for a Public Hearing to Vacate Easements Administrator stated that the Council has considered a Preliminary Plat for Sutton Transport. He stated that there were several easements associated with the Fairview cul de sac that needed to be vacated. Attorney Glaser stated that the impact is only to Rehbein Properties (owners on properties abutting the cul de sac. Attorney Glaser stated that the amount of easement is small but the City is giving up their rights and the Public Hearing was required. Discussion ensued regarding public education, social media avenues and property returning to the owner upon vacation. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #21- 009 Î Calling Public Hearing for Vacating a Roadway Easement. All in favor. Motion carried. Page 3 of 5 City of Centerville Council Meeting Minutes & Closed Exec. August 11, 2021 X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. AdministratorÓs Report Administrator Statz stated that he contained in the packet his report and that he would be glad to answer questions regarding it if Council had any. He stated that he has been meeting with developers regarding completion of their project without the CityÓs assistance in doing so with use of their Letters of Credit (LOC). He stated that the deadline that they have been given is Labor Date. City Attorney Glaser stated that he was back in court for the first time since the courts were shut down due to COVID. He stated that the courts are extremely backlogged but it was very nice to see people and work through contentious cases. Council Reports a. Lakso - i. Anoka County Fire Protection Council Î No report was given. ii. Parks and Recreation Committee Î No report was given. Administrator Statz reported that the Parks & Recreation Committee discussed Movie in the Park, park maintenance and Main Street Market. He stated that additional discussion was had regarding accessibility to play structures. Council Member Lakso stated that the parking lot at Acorn Creek looks great. b. Koski Î i. Fire Steering Committee Î Council Member Koski stated that the next meeting would take place on October 1, 2021 at 7:00 p.m. ii. Planning & Zoning Commission Î Council Member Koski reported that the Commission has been working on amendments to Ordinances (Outside Storage, Home Occupation (automobile repair) and Bagsters/Temporary Dumpsters. He also stated that the Commission swore in Commissioner Richard Nelson and welcomed him to the Commission. c. King Î i. Economic Development Authority Î Council Member King reported that committee scheduled a Business Appreciation Event for September 9, 2021 at LaMotte Park and invited all businesses to attend. He also reported that at the August 12, 2021 Main Street Market recyclable, logo bags would be available to customers. Council Member King asked about the Planning & Zoning Commission regarding outside storage and why were additional meetings held again. Administrator Statz stated that if Page 4 of 5 City of Centerville Council Meeting Minutes & Closed Exec. August 11, 2021 had been approximately a year ago and it never made it to Council due to vacancies, public input, etc. He felt that Council would be considering it shortly. Mosher Î Economic Development Authority Î Council Member Mosher stated that he hoped that the Business Appreciation event would have a good turnout. Police Governing Board Î Council Member Mosher report that the Board swore in new officer, a new sergeant, lifesaving awards, Bola Wraps (instead of use of atazer) and keeping up with current tools. Mayor Love stated that discussion took place regarding the budget, tri-city formula and potential for increased fees as we are growing (call volume and population) and cablecasting of the meetings. e.Love Î i.North Metro Telecommunications Commission Î No report was given. ii.Police Governing Board Î No report was given. iii.Fire Steering Committee Î No report was given. Other Mayor Reports Î Mayor Love stated that due to recent, serious medical issues with his son he has been unable to attend several meetings. He thanked the public for their prayers and stated that his son was released from the hospital today. He stated that he will need continued medical follow-up. XI.ADJOURNMENT Motion by Council Member King, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting of August 11, 2021 at 8:07 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 5 of 5 11/05/21 9:43 AM CITY OF CENTERVILLE Page 1 Check Detail - OCT. 29 THRU NOV. 10, 2021 Check DateCheck #Vender NameCommentsAmount 110/29/2021001782EPERAPERA W/H - PAY PERIOD 22$3,464.59 Check Nbr 001782 PERA$3,464.59 110/29/2021001783EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 22$1,086.86 Check Nbr 001783 MINNESOTA DEPT OF REVENUE$1,086.86 110/29/2021001784EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 22$1,296.33 Check Nbr 001784 OPTUM BANK - H.S.A.$1,296.33 110/29/2021001785EIRS/EFTPSFED W/H - PAY PERIOD 22$2,635.77 110/29/2021001785EIRS/EFTPSFICA/MED W/H - PAY PERIOD 22$3,850.06 Check Nbr 001785 IRS/EFTPS$6,485.83 111/5/2021001786EMINNESOTA DEPT OF REVENUECOMM WATER SALES TAX FOR OCT. 2021$543.00 111/5/2021001786EMINNESOTA DEPT OF REVENUEWATER METER SALES TAX FOR OCT. 2021$236.00 111/5/2021001786EMINNESOTA DEPT OF REVENUESOLID WASTE TAX FOR GARBAGE - OCT. 2021$1,621.00 Check Nbr 001786 MINNESOTA DEPT OF REVENUE$2,400.00 110/22/2021001787ETASCFSA W/H - OCT.$114.58 Check Nbr 001787 TASC$114.58 110/29/2021001788EMIDWESTONE BANKTO RECORD BANK CHARGE - NOC - NOTIFICATION OF CHANG$5.00 Check Nbr 001788 MIDWESTONE BANK$5.00 111/10/2021034674 AIRFRESH INDUSTRIES, INC.PORTABLE RESTROOMS - 10-19 THRU 10-25-21$168.00 111/10/2021034674 AIRFRESH INDUSTRIES, INC.PORTABLE RESTROOMS - EXTRA CLEANING$18.00 Check Nbr 034674 AIRFRESH INDUSTRIES, INC.$186.00 111/10/2021034675 ALLSTREAMPHONE SERVICE P.W. - SERV THRU 11-22-21$101.94 Check Nbr 034675 ALLSTREAM$101.94 111/10/2021034676 AMERITASVISION CARE THRU 11-30-21$6.12 Check Nbr 034676 AMERITAS$6.12 111/10/2021034677 ANOKA COUNTY PROPERTY RECORDSRECORDING EASEMENT RELEASE FOR FAIRVIEW - P.O. 732$46.00 Check Nbr 034677 ANOKA COUNTY PROPERTY RECORDS$46.00 111/10/2021034678 ARDEN TITLE LLCREFUND 7321 BRIAN DR - OVER PD FINAL UT BILL$33.17 Check Nbr 034678 ARDEN TITLE LLC$33.17 111/10/2021034679 BLAINE BROTHERS, INC.2001 STERLING TRUCK - TANDEM AXLE TRUCK - DOT INSPE$729.22 Check Nbr 034679 BLAINE BROTHERS, INC.$729.22 111/10/2021034680 CANON FINANCIAL SERVICES INC.P.W. COPIER MAINTENANCE SEV THRU 10-31-21$33.13 Check Nbr 034680 CANON FINANCIAL SERVICES INC.$33.13 111/10/2021034681 CENTENNIAL FIRE DISTRICT4TH QTR FIRE SERVICES - 2021$74,599.00 Check Nbr 034681 CENTENNIAL FIRE DISTRICT$74,599.00 111/10/2021034682 CENTENNIAL LAKES POLICE DEPTPOLICE SERVICES - NOV. 2021$70,832.83 Check Nbr 034682 CENTENNIAL LAKES POLICE DEPT$70,832.83 111/10/2021034683 CITY OF CENTERVILLE - MASTERCALASER PEN$7.49 111/10/2021034683 CITY OF CENTERVILLE - MASTERCAON LINE STAMP FEES$9.95 111/10/2021034683 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS$14.99 111/10/2021034683 CITY OF CENTERVILLE - MASTERCAFUEL$189.21 111/10/2021034683 CITY OF CENTERVILLE - MASTERCA2020 MN PLUMBING CODE$231.08 111/10/2021034683 CITY OF CENTERVILLE - MASTERCAP. PALZER BLDG OFFICIAL LICENSE RENEWAL$65.00 111/10/2021034683 CITY OF CENTERVILLE - MASTERCAFUEL$243.58 111/10/2021034683 CITY OF CENTERVILLE - MASTERCACROSSLAND ROLL UP BLANKETS (4IMPRINT)$1,332.34 111/10/2021034683 CITY OF CENTERVILLE - MASTERCAULTRA ACRYLIC - KIOSK$64.47 111/10/2021034683 CITY OF CENTERVILLE - MASTERCASUPPLIES TO REPAIR SKATE PARK$791.79 Check Nbr 034683 CITY OF CENTERVILLE - MASTERCA$2,949.90 111/10/2021034684 CITY OF ROSEVILLE2021 NETWORK EQUIPMENT REPLACEMENT$490.59 111/10/2021034684 CITY OF ROSEVILLEIT SUPPORT SERVICE FOR NOV. 2021$592.89 111/10/2021034684 CITY OF ROSEVILLEIT SUPPORT SERVICE FOR NOV. 2021$592.89 111/10/2021034684 CITY OF ROSEVILLEIT SUPPORT SERVICE FOR NOV. 2021$592.89 11/05/21 9:43 AM CITY OF CENTERVILLE Page 2 Check Detail - OCT. 29 THRU NOV. 10, 2021 Check DateCheck #Vender NameCommentsAmount 111/10/2021034684 CITY OF ROSEVILLEIT SUPPORT SERVICE FOR NOV. 2021$592.88 Check Nbr 034684 CITY OF ROSEVILLE$2,862.14 111/10/2021034685 COMFORT PLUS HEATING & COOLINGTUNE/CLEAN FURNACE AT WARMING HOUSE$226.00 Check Nbr 034685 COMFORT PLUS HEATING & COOLING$226.00 111/10/2021034686 CONNEXUS ENERGYSTREET LIGHTS - 395653-219678 - SERV THRU 10-26-21$19.52 111/10/2021034686 CONNEXUS ENERGYSTREET LIGHTS - 395653-219699 - SERV THRU 10-26-21$65.45 111/10/2021034686 CONNEXUS ENERGY7100-21ST AVE N - TRAFSG - SERV THRU 10-26-21$83.58 111/10/2021034686 CONNEXUS ENERGY6800-20TH RADIO - SCADA - SERV THRU 10-26-21$9.54 111/10/2021034686 CONNEXUS ENERGY6800-20TH RADIO - SCADA - SERV THRU 10-26-21$9.55 111/10/2021034686 CONNEXUS ENERGY6900-20TH AVE - LIFT STAT - SERV THRU 10-26-21$69.37 111/10/2021034686 CONNEXUS ENERGY7087-20TH AVE S - WATER TOWER - SERV THRU 10-26-21$26.14 111/10/2021034686 CONNEXUS ENERGY2085 W CEDAR ST - SERV THRU 10-26-21$411.31 Check Nbr 034686 CONNEXUS ENERGY$694.46 111/10/2021034687 GCS TITLEREFUND 7040 PROGRESS RD - OVER PD FINAL UT$152.44 Check Nbr 034687 GCS TITLE$152.44 111/10/2021034688 GOPHER STATE ONE CALL INCSERV THRU OCT. 2021$31.05 111/10/2021034688 GOPHER STATE ONE CALL INCSERV THRU OCT. 2021$31.05 Check Nbr 034688 GOPHER STATE ONE CALL INC$62.10 111/10/2021034689 HALVERSON, EMILYREFUND 7152 BRIAN WAY - OVER PD FINAL UT BILL$94.10 Check Nbr 034689 HALVERSON, EMILY$94.10 111/10/2021034690 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$10.52 111/10/2021034690 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$10.52 111/10/2021034690 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$50.39 Check Nbr 034690 INNOVATIVE OFFICE SOLUTIONS LL$71.43 111/10/2021034691 INSTRUMENTAL RESEARCH INCOCTOBER WATER TESTING$52.50 Check Nbr 034691 INSTRUMENTAL RESEARCH INC$52.50 111/10/2021034692 JV SUMMIT CORPORATIONREFUND OVER CHG FOR LICENSE RENEWAL$100.00 Check Nbr 034692 JV SUMMIT CORPORATION$100.00 111/10/2021034693 KRISTEN COLEY-STEPHAN - DAVID REFUND OVER PYMT ON RENTAL APPLICATION$55.00 Check Nbr 034693 KRISTEN COLEY-STEPHAN - DAVID $55.00 111/10/2021034694 LEMKE, ANTHONYREFUND 2078 WILLOW CIR - OVER PD FINAL UT BILL$8.08 Check Nbr 034694 LEMKE, ANTHONY$8.08 111/10/2021034695 LITTLE FALLS MACHINE, INC.PART FOR THE PLOW (SANDER)$89.58 Check Nbr 034695 LITTLE FALLS MACHINE, INC.$89.58 111/10/2021034696 MET. COUNCIL ENV. SERV. (SDS)DEC. 2021 WASTEWATER SERVICES$18,897.22 Check Nbr 034696 MET. COUNCIL ENV. SERV. (SDS)$18,897.22 111/10/2021034697 MINNESOTA HOUSING OVER PAID UTILITIES AT 1626 PELTIER LAKE DR - R. 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W. LAWN CARE - SERV THRU OCT.$1,644.00 Check Nbr 034705 R.J.S PROPERTY MAINTENANCE$7,028.00 111/10/2021034706 RESULTS TITLE*REFUND 7046 BRIAN DR OVER PAID FINAL UT BILL$76.88 Check Nbr 034706 RESULTS TITLE*$76.88 111/10/2021034707 RESULTS TITLE**REFUND 1934 CENTER ST - OVER PD FINAL UT$26.42 Check Nbr 034707 RESULTS TITLE**$26.42 111/10/2021034708 SAFEGUARD SECURITYMONTHLY FIRE ALARM MONITORING W/SERVICE PLAN - CITY$44.95 Check Nbr 034708 SAFEGUARD SECURITY$44.95 111/10/2021034709 STANTEC CONSULTING SERVICES INWATER UTILITY - SERV THRU 10-26-21$645.00 111/10/2021034709 STANTEC CONSULTING SERVICES INOLD MILL ESTATES - PHASE 1 - SERV THRU 10-26-21$1,082.37 111/10/2021034709 STANTEC CONSULTING SERVICES INRESIDENTIAL DRIVEWAYS - SERV THRU 10-26-21$1,147.40 111/10/2021034709 STANTEC CONSULTING SERVICES INBLOCK 7 - SERV THRU 10-26-21$733.50 111/10/2021034709 STANTEC CONSULTING SERVICES INOLD MILL ESTATE - PHASE 2 - - SERV THRU 10-26-21$1,143.13 111/10/2021034709 STANTEC CONSULTING SERVICES INREHBEIN COMMERCIAL - SERV THRU 10-26-21$1,748.29 111/10/2021034709 STANTEC CONSULTING SERVICES INREHBEIN INDUSTRIAL (SUTTON) - SERV THRU 10-26-21$207.42 Check Nbr 034709 STANTEC CONSULTING SERVICES IN$6,707.11 111/10/2021034710 TASCADMINISTRATIVE FEES - COBRA - SERV THRU 12-31-21$10.00 Check Nbr 034710 TASC$10.00 111/10/2021034711 THELEN, DALEREFUND 1744 MAIN ST - OVER PD FINAL UT BILL$74.43 Check Nbr 034711 THELEN, DALE$74.43 111/10/2021034712 THORSON, JILLIAN - JOHNREFUND 7048 COTTONWOOD CT - OVER PD FINAL UT BILL$85.10 Check Nbr 034712 THORSON, JILLIAN - JOHN$85.10 111/10/2021034713 TIMESAVER OFF SITE SECRETARIALPLANNING COMMISSION MEETING MINUTES 10-5-21$259.00 Check Nbr 034713 TIMESAVER OFF SITE SECRETARIAL$259.00 111/10/2021034714 WINKLESKY, HOLLYREFUND 7214 UNITY AVE - OVER PD FINAL UT BILL$125.91 Check Nbr 034714 WINKLESKY, HOLLY$125.91 111/10/2021034715 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 10-31-21$509.70 111/10/2021034715 XCEL ENERGY7098 CENTERVILLE RD - SERV THRU 11-1-21$19.78 111/10/2021034715 XCEL ENERGY1601 LAMOTTE DR - SERV THRU 11-1-21$25.23 Check Nbr 034715 XCEL ENERGY$554.71 $242,061.81 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 10/29/2021 - 11/4/2021Nov 04, 2021 11:26AM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1406911/04/2021ANOKA CO TREASURY OFFICE150.00 1407011/04/2021CENTURY LINK123.46 1407111/04/2021COVERALL NORTH AMERICA, INC835.00 1407211/04/2021EMERGENCY CONTRACTORS1,340.00 1407311/04/2021IMAGE PRINTING & GRAPHICS, INC82.71 1407411/04/2021LOFFLER COMPANIES108.00 1407511/04/2021CITY OF ROSEVILLE4,527.75 1407611/04/2021SHRED-N-GO, INC66.75 1407711/04/2021TRANSUNION RISK & ALTERNATIVE75.00 1407811/04/2021VERIZON WIRELESS1,156.38 202105711/04/2021DELTA DENTAL1,205.30 202105811/04/2021U S BANK532.50 Grand Totals: 10,202.85 Payroll Check #14067-14068 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 10/22/2021 - 10/28/2021Oct 28, 2021 02:58PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1406010/28/2021ANOKA CO TREASURY OFFICE583.26 1406110/28/2021ASPEN MILLS, INC1,008.95 1406210/28/2021FRATTALLONES HARDWARE, INC.11.98 1406310/28/2021GEORGE'S INC882.00 1406410/28/2021PLEAA165.00 1406510/28/2021PURCHASE POWER INC58.99 1406610/28/2021QUILL LLC218.46 Grand Totals: 2,928.64 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 10/27/2021 - 11/9/2021Nov 04, 2021 11:15AM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 919211/04/202111/09/2021ASPEN MILLS, INC62.55 919311/04/202111/09/2021FIRE RELIEF ASSOCIATION.20 919411/04/202111/09/2021VERIZON WIRELESS70.02 202101611/04/202111/09/2021US BANK1,697.26 Grand Totals: 1,830.03 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Public Works XII.4 TITLE OF ISSUE: Contract Renewal Embedded Systems BACKGROUND AND SUPPLEMENTAL INFORMATION: This is a routine contract for monitoring/testing of the City's two (2) emergency alert sirens. The contract is again proposing $46.12/siren/month. We have been utilizing their services since prior to 2000. They have not increased their fees since 2019. COST AND SOURCE(S) OF FUNDING: $1,107.00 & General Fund, Civil Defense, Professional Services REQUESTED COUNCIL ACTION: Recommendation to Approve the (2022 Contract) for Embedded Systems (siren monitoring/testing) as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Administration VII.5 TITLE OF ISSUE: TimeSavers Off Site Secretarial, Inc. BACKGROUND AND SUPPLEMENTAL INFORMATION: Due to staffing levels, TimeSavers was contracted to complete the Planning & Zoning Commission and EDA meeting minutes. They have successfully filled the City's request to complete all minutes for these committee's and minutes have been up to date for several months. TimeSavers is requesting that the City enter into a contract going forward (January 1-December 31, 2022) unless thirty (30) days notice is given to cancel the contract. COST AND SOURCE(S) OF FUNDING: Base Rate Charges ($154/1st Hour + $36.50/Add.'l 1/2 Hour - General Fund, Committee, Professional Services REQUESTED COUNCIL ACTION: Recommendation to Approve TimeSavers Recording Secretary Service Agreement as Presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ RECORDING SECRETARY SERVICE AGREEMENT THIS AGREEMENT is made between TIMESAVER OFF SITE SECRETARIAL, INC. (ÐTOSSÑ) and the CITY OF CENTERVILLE, (Ð Centerville Ñ). Centerville wishes to retain the services of TOSS to act as recording secretary for all regular Economic Development Authority and Planning & Zoning Commission meetings during the term of this Agreement, and such special meetings as Centerville shall request of TOSS from time to time. IT IS THEREFORE AGREED AS FOLLOWS: 1. Recording Secretary. TOSS shall provide a competent, experienced and professional recording secretary to transcribe and submit minutes of all Centerville Economic Development Authority and Planning & Zoning Commission meetings and, as requested of TOSS by Centerville from time to time, special meetings of its Subcommittees. Minutes of each meeting shall be prepared and submitted via e-mail to such officer as the City Clerk may designate from time to time within ten (10) business days after each meeting webcast is posted. 2. Equipment. Centerville shall provide for each meeting at the meeting site all equipment required to record the meeting. TOSS shall provide all equipment and materials necessary to transcribe and prepare the minutes. 3. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting with a one (1) hour minimum, the highest rate prevailing, as follows: a. Base Rate: One Hundred Fifty-Four and 00/100 dollars ($154.00) for any meeting up to one (1) hour (billable time) plus Thirty-Six and 50/100 dollars ($36.50) for each thirty (30) minutes following the first one (1) hour; or b. Unit Rate: Fifty and 25/00 dollars ($50.25) for the first hour of meeting time and Thirty-Three and 50/100 dollars ($33.50) for every hour after the first hour plus Fifteen and 25/100 dollars ($15.25) for each page of draft minutes for submission to the City of Centerville for their preparation of final minutes. 4. Billing. When TOSS submits the minutes of each meeting, TOSS shall bill Centerville on TOSS' standard invoice form, which itemizes length of meeting and the number of pages of draft minutes prepared by TOSS of each meeting. Centerville agrees that it will submit each TOSS invoice with the next bill list or other applicable expense authorization list to be considered by the Centerville City Council or the authorizing official of the Council. 5. Term. This Agreement shall become effective on January 1, 2022, and shall continue in force until December 31, 2022. Either party may cancel this Service Agreement with or without cause upon thirty (30) days written notice; otherwise, the Agreement shall remain in force. 6. Delegation. TOSS may, from time to time, appoint one or more persons and delegate its duties as recording secretary hereunder to its employees. TOSS warrants that any delegates will meet the minimum standards outlined in Section 1 of this Agreement. 7. No Approach for Hire. Centerville agrees that during the term of this Agreement and any extension to it, and for a period of six (6) months thereafter, it will not employ, hire, subcontract with, or otherwise engage as a recording secretary a person or an entity formed by a person who has acted as a recording secretary of TOSS. 8. Agreement Extension/Modification. At the end of the term of this Agreement or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement in writing. 9. Independent Contractor. The parties of this Agreement agree that TOSS is an independent contractor. TOSS is not an employee of the City and is not entitled to the benefits provided by the City to its emplo yees, including but not limited to, health, workerÓs compensation and employment insurance, and pension or employee benefit plans. 10. Indemnification. TOSS shall indemnify the City against all liability and loss in connection with, and shall assume full responsibility for, payment of all federal, state, and local taxes or contribution imposed or required under employment insurance, social security and income tax laws, with respect to TOSSÓ employees engaged in performance of the Agreement. 11. Compliance with Applicable Regulations. TOSS shall, pursuant to performance, comply with all applicable rules, regulations, statutes or ordinances of any other unit or agency of government, including but not limited to those relating to non-discrimination in hiring or labor practices. 12. WorkerÓs Compensation. TOSS shall obtain and maintain for the duration of this Agreement, statutory WorkerÓs Compensation Insurance and EmployerÓs Liability Insurance as required under the laws of the State of Minnesota. January ___, 2022 CITY OF CENTERVILLE By: Teresa Bender Its: City Clerk Dated: January 1, 2022 TIMESAVER OFF SITE SECRETARIAL, INC. By: Carla Wirth Its: President & CEO CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 4, 2021 Administration VII.7 TITLE OF ISSUE: Liquor & Tobacco License Renewals BACKGROUND AND SUPPLEMENTAL INFORMATION: On an annual basis the City issues certain licenses (On Sale and Sunday Liquor & Tobacco) and the State of MN issues Off Sale Liquor). Annual renewal applications are received from the State of MN and forwarded to license holders for completion and fees to be paid to the city. The establishments listed below have provided those fees, completed applications, insurance certificates, ensured that their utilities are current along with their property taxes which is a requirement of the City Code. Their documentation is then forwarded to the Centennial Lakes Police Department for background checks to ensure that liquor violations have not transpired over the year (either by the applicant or the establishment). All CLPD Background Investigations Memorandums are attached for consideration of issuance of associated permits for 2022. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Recommendation to approve all requests by applicants for the 2022 licensing year. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ CLPD Investigation Memorandums Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ BACKGROUND INVESTIGATIONS MEMORANDUM To: Centerville City Attorney Kurt Glaser Centennial Lakes Police Captain Pat Aldrich From: Detective Dennis Spreng Re: Liquor License and Tobacco License Renewal of: JJ Barrel dba Liquor Barrel of Centerville 1875 Main St Applicant: Jun Jian DOB: 8/15/72 Date: November 3, 2021 Executive Summar I have conducted and completed a factual background investigation of Jun Jian for his renewal application for liquor and tobacco licenses. The results are attached for your review. Anoka Counih- Records Check There are no pertinent Anoka County records. Criminal Histo° A check of applicant's criminal history does not show any criminal convictions. Driving Record Applicant's driving history includes moving violations including but none are alcohol related. Applicant's driving status is currently valid and unrestricted. Police Contacts/Other Database Information There are no pertinent contacts found. Minnesota Secretary of State Database A check of the Secretary of State database shows that JJ Barrel Inc. is registered with the state and shows its status as active and in good standing. BACKGROUND INVESTIGATIONS MEMORANDUM To: Centerville City Attorney Kurt Glaser Centennial Lakes Police Captain Pat Aldrich From: Detective Dennis Spreng Re: Tobacco License Renewal of: Ameer's Tobacco Shop Applicant: Osama Abdelaziz Nafe Masoud DOB: 7/14/73 Date: November 3, 2021 Executive Summar v I have conducted and completed a factual background investigation of Osama Abdelaziz Nafe Masoud for a renewal application for a tobacco license in the city of Centerville. The results of this investigation are attached for your consideration. Anoka County Wide Records Check There are no entries of note in county records under the applicants' names since the applicant's last renewal. Criminal History There is no indication of any adult criminal record. Driving Record Applicants' driving history indicated no traffic or drug/alcohol related offense records affecting the license application or acquisition of a license since his last renewal. Police Contacts/Other Database Information Comprehensive checks via the Statewide Supervision System, the Minnesota Repository of Arrest Photos, The Minnesota Court Information System, and Predatory Offender Registration Database show no contact with applicants' since the last renewal. Minnesota Secretay- of State Database A check of the Secretary of State public database shows that applicants business is active and in good standing. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Administration VIII.1 TITLE OF ISSUE: Resolution 21-0XX Submitting a List of Nominees for Open Seat on Rice Creek Watershed District Board BACKGROUND AND SUPPLEMENTAL INFORMATION: The seat on the Rice Creek Watershed District (RCWD) Board currently held by Steve Wagamon is up for appointment. Cities may submit a list of candidates for the county to consider. Each city may submit a list of at least 3, or cities may "jointly" submit a list of at least 3 candidates. The candidate for this seat must live in hydrologic area (subwatershed) #4 (see attached map). Several cities that are a part of this subwatershed are putting together a list to be submitted jointly. Staff is recommending that we endorse and jointly submit this list, with the other cities involved. Staff has spoken with several community members to gauge interest, but have yet to find a candidate that we can put forward. COST AND SOURCE(S) OF FUNDING: No direct cost to city. RCWD is a taxing district whose board of managers is appointed by the county. REQUESTED COUNCIL ACTION: Motion to adopt resolution 21-0XX Submitting a List of Eligible Nominees to Anoka County for the Open Manager Position on Rice Creek Watershed District Board of Managers. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Letter from County, State Statute Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE Res. #21-0_____ Resolution Submitting a List of Eligible Nominees to Anoka County for the Open Manager Position on Rice Creek Watershed District Board of Managers WHEREAS, the city received notice of an opening on the Rice Creek Watershed District Board of Managers; and WHEREAS, the county notified the city they can submit a list of Nominations to the Anoka County Board of Commissioners per Minnesota Statue 103D.311; and WHEREAS, the Cities of Blaine, Centerville, Circle Pines, Lino Lakes, Lexington and Spring Lake Park wish to have representation on the Rice Creek Watershed District; and WHEREAS, the nominees are from Blaine, Circle Pines and Lino Lakes; and WHEREAS, the city of Centerville supports the nominees from the Jointly Submitted List from ONLY the Cities of Blaine, Centerville, Circle Pines, Lino Lakes, Lexington and Spring Lake Park; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Centerville, Minnesota does hereby submit a list of names for consideration by the Anoka County Board of Commissioners per Minnesota Statue 103D.311 at least 60 days before the expiration of the term of the board managersÓ term who expires. Passed and adopted by the 10th day of November, 2021. ______________________________ Mayor, D. Love ATTEST: _______________________________ City Clerk, Teresa Bender CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Administration VIII.3 TITLE OF ISSUE: Business Water Connection Discount Program BACKGROUND AND SUPPLEMENTAL INFORMATION: In January, the City Council created a program to offer half-priced hook-up fees to the city's water system for businesses as a way to support them through the pandemic. There are 14 businesses still on private wells. Staff has had several inquiries about the program and wishes to clarify and modify the program. Recommended changes to the program: - Make pre-paid WAC charges eligible for retroactive reimbursement for businesses that have not yet hooked-up (this does not apply to assessments paid or lateral benefit fees pre-paid) - Clarify program eligibility for existing businesses or new businesses in M-1/M-2 zoning districts (downtown) - Extend deadline to December 31, 2022 - Businesses must actually hook-up to be eligible for discounted fees. Prepayment of fees is not eligible. COST AND SOURCE(S) OF FUNDING: Cost/WAC unit is $925. Cost/Lateral Benefit Fee is $4,000. Total exposure estimate: $82,825; Water Fund REQUESTED COUNCIL ACTION: Motion to adopt modifications to the Business Water Connection Discount Program as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Administration/Engineering VIII.3 TITLE OF ISSUE: Old Mill Estates Boardwalk Engineering Proposal BACKGROUND AND SUPPLEMENTAL INFORMATION: Several weeks ago, the City Council reviewed the situation with the bituminous trail leading from the Old Mill Court cul-de-sac to Acorn Creek Park. Consensus was that the city would entertain a proposal for a boardwalk through the wetland in lieu of a bituminous trail along the edge of the lot's yard area if the homeowner picked up the installation cost. If the council would like to officially make this their position, it would be appropriate to have the homeowner: enter into an agreement to pay all costs, escrow the estimated costs and grant an easement over the new trail. After the agreement is signed and escrow received, the city should have the design work done and solicit bids from contractors. A proposal for the design work is attached for review and approval. Staff feels that it is best to have the city hire the engineer and contractor and be reimbursed, rather than having the homeowner contract for these services. COST AND SOURCE(S) OF FUNDING: No initial cost to city. Perpetual maintenance to be assumed by city. REQUESTED COUNCIL ACTION: Motion to direct the city attorney to draft an agreement, and authorize the Mayor to sign it. Motion to approve the design proposal from the Engineer and authorize solicitation of quotes, both contingent upon receipt of a signed agreement and escrow. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Boardwalk estimate Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 November 3, 2021 File: 193885141 Attention: Mr. Mark Statz, City Administrator/Engineer City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mark, Reference: Proposal for Engineering Services - Old Mill Court Boardwalk This letter outlines the Scope of Services and estimated costs to provide structural engineering services for a short boardwalk through a wetland area adjacent to Old Mill Court. Our understanding is that the proposed boardwalk will be 6’ to 8’ wide, approximately 85’ long, and will be constructed on helical piers to minimize wetland impacts. The proposed scope of work will generally be limited to the structural engineering components of design and construction observation for the boardwalk. It is our understanding that the City will provide the boardwalk layout and site plan, solicit quotes, coordinate geotechnical services, and provide contract administration for this work. The City will also procure all permits. Scope of Services The scope of services for this project will consist of the tasks below. Task 1 – One virtual meeting/phone call with the City at 60% plan status to review the plans, schedule and other logistics. Task 2 – Design / Construction Documents. Stantec will provide boardwalk structural details, railing and abutment details, and technical specifications, certified by licensed professionals, for the proposed pile- supported trail. Final project specifications will be written in CSI format and prepared to allow accurate bidding and expeditious construction. We will also provide a quote form for the City to utilize to solicit contractor quotes. Task 3 – Geotechnical Review. Our team will provide the City with the required scope of the geotechnical services so the City can solicit quotes from geotechnical firms. Stantec will review the geotechnical report and incorporate its results and recommendations into our structural design. Geotechnical investigation will consist of a maximum of three soil borings at periodic intervals along the proposed boardwalk alignment. The prepared geotechnical report will include information related to the subsurface conditions, potential obstructions, and recommendations for the helical pile installation including pile depths and capacities. Geotechnical consultant costs are not included in this proposal and will be paid for by the City. November 3, 2021 Mr. Mark Statz, City Administrator/Engineer Page 2 of 3 Reference:Proposal for Engineering Services - Old Mill Court Boardwalk Task 4 – Cost Estimate. Our team will prepare a detailed opinion of probable cost at the Construction Document stage to confirm that the project documents reflect a project that can be constructed within the identified budget, subject to variability in the bidding climate. Task 5 – Construction Services. Our team will review shop drawings and submittals, respond to RFI’s, and perform 4 hours of on-site project structural observation. The project will include one (1) compression test of an in-place pile, performed by an approved testing agency. Costs associated with this third-party testing are not included in this proposal and will be paid for by the City. Schedule We can begin this work once we receive authorization. Once the geotechnical analysis is received, we will provide the structural drawings, specifications, quote form, and cost estimate within 4 weeks. This proposal assumes that design work will generally be completed in late 2021/early 2022, and construction will occur in 2022. Compensation The work will be performed on a lump sum basis for a fee of $7,700 including expenses. This fee is not-to- exceed without prior authorization. This scope and fee assume that the design/bidding/construction process will commence from start to finish with no interruption of engineering services. This letter and scope of services represents the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. November 3, 2021 Mr. Mark Statz, City Administrator/Engineer Page 3 of 3 Reference:Proposal for Engineering Services - Old Mill Court Boardwalk If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. Thank you for the opportunity to provide these services. CITY OF CENTERVILLE By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact us. Regards, STANTEC CONSULTING SERVICES INC. Brian Bellemare P.E., S.E.Kellie Schlegel, P.E. Senior Structural EngineerSenior Associate 612-712-2014612-712-2125 Brian.bellemare@stantec.comKellie.schlegel@stantec.com c: Lee Mann - Stantec BoardwalkCosts From2016ProjectinBlaine: 10' WIDE BOARDWALK WITH 8 HELICAL PIERS 1015 LF $182.00 HELICAL PILE 9 LEAD SECTIONS 1190 LF $54.60 HELICAL PILE 10 EXTENSIONS 2436 LF $19.00 TERMINATION 11 CAPS 170 EA $150.00 Therefore: Assume85LFofBoardwalk:85x$182/LF=$15,470.00 Pileleads=1.17LF/LFofBoardwalk:1.17x85x$54.60/LF=$5,441.17 Pileextensions=2.4LF/LFofBoardwalk:2.4x85x$19/LF=$3,876.00 TerminationCaps=0.17/LFofBoardwalk:0.17x85x$150=$2,135.47 Total=$26,922.64 @3%Inflationfrom2016to2022ΑTotal=$32,147 *Notes:ProposedBoardwalkmaybe6or8feetwide,whilecostestimatebasisis10footwide.This boardwalk,whilewewould shouldreduceprojectedcosts.However,thisbidwasforover1,000LFof bebuildingjustunder100LF.Thiswilllikelydrivetheunitcostsfortheseitemsup.Thenetresultof thesetwothingsmaywashoutormayleanthecostsonewayoranother.Forthisestimateweassume awash. AddEngineeredDrawings:say$5,000 AddSoilboringsorobservationsbyengineer:say$3,000 DisplacedTrailCosts From5ĻǝĻƌƚƦĻƩ͸ƭContractorBid Theaboveunitcostpersquarefootincludesthegravelandgrading.Therefore: $2,040 Assume85LFofTrailΛБ͸Wide):85x8=680SF680SFx$3/SF= RailingΑυЊͲЎЍБ Total=$2,040+$1,548=$3,588 NetEstimatedCostofBoardwalkProposalis: $32,147+$5,000+$3,000$3,588=$36,559 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Administration IX.1 TITLE OF ISSUE: Delinquent Utilities BACKGROUND AND SUPPLEMENTAL INFORMATION: On an annual basis, certification of delinquent utilities (sewer/water and garbage/recycling); other services necessary to remedy violations left unpaid and special assessments via special agreement(s) are completed by the City in accordance with MN State Statute 429.101. The City has determined to rectify/reimburse itself for unpaid claims this way rather than through municipal shutoffs relating to sewer/water and garbage/recycling. These fees are paid through Anoka County Property Taxes for one (1) year unless the assessment was agreed to be for a lengthier period by special agreement (Street Project, etc.). By law, due notice to the property owner(s) was forwarded to them on Sept. 17 and a Public Hearing Notice for this evening's meeting was published on October 26, 2021 in the Quad Community Press. COST AND SOURCE(S) OF FUNDING: $200.00 ($100/ea. Anoka County Fund #) - Assessment Charges & General Fund REQUESTED COUNCIL ACTION: Recommendation to Adopt Res. #21-0XX - A Resolution Adopting Delinquent Municipal Utilities, Garbage and Nuisance/City Abatement Services, Etc. (4th-6th Billing Cycles of 2021 & 1st-3rd Billing Cycles of 2021 (Utilities & Garbage) & Nuisance/City Abatement, Etc. Through November, 2021. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable in 2022. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE RESOLUTION #21 Î 0______ A RESOLUTION ADOPTING DELINQUENT MUNICIPAL UTILITIES, GARBAGE AND THTH NUISANCE/CITY ABATEMENT SERVICES, ETC. (4-6 BILLING CYCLES OF 2020 & STRD 1-3 BILLING CYCLES OF 2021 (UTILITIES & GARBAGE) & NUISANCE/CITY ABATEMENT, ETC. THROUGH NOVEMBER, 2021. SUCH AMOUNTS WILL BE ASSESSED TO PARCEL IDENTIFICATION NUMBERS THROUGH COUNTY PROPERTY TAX STATEMENTS PAYABLE IN 2022 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the certification of delinquent municipal utilities and garbage service or a combination of both; and, Delinquent Sewer/Water Fund # 14 31 22 34 0031 $229.11 23 31 22 11 0094 $175.73 14 31 22 34 0048 $824.63 23 31 22 12 0008 $433.15 14 31 22 34 0057 $714.23 23 31 22 12 0015 $753.68 14 31 22 41 0002 $140.57 23 31 22 12 0054 $127.52 14 31 22 41 0023 $319.18 23 31 22 12 0061 $641.59 14 31 22 41 0024 $74.79 23 31 22 12 0070 $228.82 14 31 22 42 0030 $410.34 23 31 22 13 0037 $518.27 14 31 22 43 0010 $167.54 23 31 22 14 0026 $246.67 14 31 22 43 0038 $163.98 23 31 22 21 0038 $137.92 14 31 22 43 0086 $1,129.26 23 31 22 22 0015 $520.99 14 31 22 43 0101 $600.57 23 31 22 23 0015 $520.99 14 31 22 44 0007 $849.64 23 31 22 23 0054 $157.30 14 31 22 44 0019 $617.28 23 31 22 24 0043 $126.57 14 31 22 44 0031 $930.15 23 31 22 31 0011 $537.20 14 31 22 44 0050 $771.02 23 31 22 31 0012 $215.95 14 31 22 44 0058 $341.22 23 31 22 31 0016 $328.76 14 31 22 44 0080 $499.08 23 31 22 31 0017 $154.58 14 31 22 44 0091 $573.95 23 31 22 31 0021 $575.09 15 31 22 44 0006 $273.13 23 31 22 31 0026 $115.07 15 31 22 44 0065 $126.57 23 31 22 41 0025 $123.18 23 31 22 11 0003 $616.78 24 31 22 22 0086 $417.05 23 31 22 11 0011 $923.09 24 31 22 22 0179 $93.33 23 31 22 11 0013 $750.23 24 31 22 22 0183 $475.33 23 31 22 11 0035 $170.32 24 31 22 22 0200 $152.54 24 31 22 22 0205 $434.96 TOTAL $20,428.90 Delinquent Garbage Fund # 14 31 22 34 0031 $65.91 23 31 22 11 0094 $73.01 14 31 22 34 0048 $374.87 23 31 22 12 0008 $374.87 14 31 22 34 0057 $205.70 23 31 22 12 0015 $230.08 14 31 22 41 0002 $80.69 23 31 22 12 0054 $37.93 14 31 22 41 0023 $99.30 23 31 22 12 0061 $205.70 14 31 22 41 0024 $10.26 23 31 22 12 0070 $66.20 14 31 22 42 0030 $99.30 23 31 22 13 0037 $205.70 14 31 22 43 0010 $30.41 23 31 22 14 0026 $55.24 14 31 22 43 0038 $61.60 23 31 22 21 0038 $33.10 14 31 22 43 0086 $235.64 23 31 22 22 0015 $307.77 14 31 22 43 0101 $176.11 23 31 22 23 0015 $229.25 14 31 22 44 0007 $312.57 23 31 22 24 0043 $28.34 14 31 22 44 0019 $200.10 23 31 22 31 0011 $205.70 14 31 22 44 0031 $408.94 23 31 22 31 0012 $58.67 14 31 22 44 0050 $213.17 23 31 22 31 0016 $96.40 14 31 22 44 0058 $75.86 23 31 22 31 0017 $57.20 14 31 22 44 0080 $131.45 23 31 22 31 0021 $235.64 14 31 22 44 0091 $169.81 23 31 22 31 0026 $28.13 15 31 22 44 0006 $82.60 23 31 22 41 0025 $33.10 15 31 22 44 0065 $37.93 24 31 22 22 0086 $175.39 23 31 22 11 0003 $235.38 24 31 22 22 0179 $25.70 23 31 22 11 0011 $205.56 24 31 22 22 0183 $203.16 23 31 22 11 0013 $374.87 24 31 22 22 0200 $52.63 23 31 22 11 0035 $66.20 24 31 22 22 0205 $200.10 TOTAL $7,173.24 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Such assessment is made a part hereof, is hereby accepted and shall constitute an assessment against the lands named therein and the corresponding amounts will be levied againstit. Such assessment shall be payable over a period of one (1) year, the first of the installments to be payable on or before the first Monday in January 2022, and bear a certification fee of $50. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. PASSED AND ADOPTED by the City Council this 10th day of November, 2021. Attest _____________________ _____________________ City Clerk Mayor CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Planning IX.2 TITLE OF ISSUE: 2050-2070 Main Street Applications for Rezoning from B-2 to B-1 and CUP for a Building Supply Yard BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached staff memo for more information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve Ordinance 21-0XX, rezoning 2050 and 2070 Main Street to B-1, with associated findings of fact, contingent upon the sale of the property to Shingle Creek Capital. Motion to approve the Conditional Use Permit for a Building Supply Sales and Storage Yard and associated findings of fact, contingent upon the sale of the property to Shingle Creek Capital. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Applications, narrative, staff memo Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 Planning Report DATE: November 10, 2021 TO: Centerville City Council FROM: Phil Carlson, AICP, Stantec REQUEST: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit ADDRESS: 2050 & 2070 Main Street PIDS: 24-31-22-23-0009 & 24-31-22-23-0010 OWNER: Devereaux Family LP INTRODUCTION Shingle Creek Capital LLC is requesting a rezoning and Conditional Use Permit (CUP) for the property at 2050 and 2070 Main Street in order to develop a building supply sales use on the site. The use requires outside storage of materials, not allowed in the current B-2 zoning, but storage yards are allowed by CUP in the requested B-1 zoning. Site Plan review by the Planning & Zoning Commission is also required but not all of the detailed plans for that review have been submitted. The requests were heard by the Planning & Zoning Commission at a public hearing on November 2, 2021. The recommendations later in this report reflect their recommendation to the City Council. PROPERTY The property involves two separate lots, 2050 and 2070 Main Street. The west lot at 2050 is occupied by the former Northern Forest Products building, an industrial use. The east lot at 2070 is vacant. Test borings on that site indicate soil problems and buried debris which must be corrected before development of the site, even for the outside storage use. Each lot is about 200 ft wide by 585 ft deep, 2.69 acres each or 5.38 acres total. The lots are much deeper than many other B-2 lots on Main Street, which are generally 125-250 ft deep, as seen on the land use and zoning maps later in this report. November 10, 2021 Centerville City Council Page 2 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit PROPOSED PROJECT The proposal by Shingle Creek Capital would use the existing 41,000-sq-ft building on the west lot, converting it for use by the building supply company, as illustrated at right. The front of the building would have a small retail showroom and the rest of the building would be used as warehouse space for the building materials and supplies. The front of the west lot would be customer parking. Most of the east lot and a small part of the west lot would be Ñstorage and staging areaÒ, meaning outside storage of products and materials. The entire staging/storage area would be fenced. Identifying these storage areas clearly on the site plan is one of the conditions from the Planning & Zoning Commission recommendation. The project would use the two existing curb cuts off Main Street for access. There is an existing retention pond at the south end of both parcels which would remain. A small pre-treatment pond would be added between the outdoor storage lot and the existing pond. The proposal would change the use of the property from its existing industrial use to a general commercial use, but not to Main Street retail use as the City has hoped for. November 10, 2021 Centerville City Council Page 3 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit PLANNING AND ZONING The property is guided Commercial in the 2040 comprehensive plan and was recently rezoned to the newly created B-2 Main Street Commercial district, along with other properties fronting Main Street in this area, as illustrated on the maps below. The intent of the B-2 district is Ñto provide opportunities for attractive retail and service business uses along CentervilleÔs Main Street appropriate for a high visibility community commercial corridor.Ò This is in contrast to the previous B-1 district, intended to Ñprovide opportunities for retail and service business uses which require larger development sites, highway visibility or highway access.Ò November 10, 2021 Centerville City Council Page 4 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit ÑBuilding supply sales and storage yardsÒ are allowed by CUP in both the B-1 and B-2 districts, but Ñwithin building onlyÒ in the B-2 district. The proposed use needs B-1 zoning to operate with its storage yard for materials and supplies. Surrounding uses include Rumble Motor Sports (motorcycle sales and service) to the west, ADL Auto Repair, and Noble Welding & Manufacturing to the east, none of which are typical Main Street retail uses. Across the pond to the south is the CityÔs industrial park. Across Main Street to the north is MidWestOne Bank, the future Kwik Trip gas station, and a vacant commercial site in Rehbein plat, all of which are zoned B-2. The portions of the zoning map below show what the pattern of zoning in the area is now and what it would be if the requested rezoning from B-2 to B-1 is approved. SITE ISSUES Soil Correction The applicant notes that there are Ñsubsurface environmental conditionsÒ on the east lot that make it difficult and expensive (or unlikely) that a building could be built on that lot. Therefore, its use as outdoor storage and parking is logical and reasonable at this time. Lot Depth As noted above, the parcels are deep north-south, about 585 ft total with about 450 ft of usable space north of the pond. This is fairly deep for typical retail lots and much deeper than many of the other B-2 lots on Main Street. Smaller retail sites typically rely on close visibility and access, making it less likely that a site this deep could attract a small retail use. November 10, 2021 Centerville City Council Page 5 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit Main Street Median Site access is only to Main Street via the two existing curb cuts. There is a raised median in Main Street which allows only right-in/right-out movements to the site, also posing a challenge for typical retail users that rely on full, quick, easy access. CONDITIONAL USE PERMIT A CUP would be considered by the City Council only if the rezoning is approved. Otherwise, the requested use with outside storage is not allowed in the current B-2 zoning district. If the Council votes to deny the rezoning, the CUP is a moot point, since the identified business cannot make use of the site without outside storage. CUP Criteria The Centerville zoning code has criteria for reviewing a CUP in Section 156.320(B)(2). The applicants respond to these criteria in their narrative Ï that the use is necessary, desirable, and will contribute to the public welfare; that the use will not have adverse impacts on adjacent property; and that the proposed use will permit development and use of neighboring property. Outside Storage The Site Plan shows three separate staging areas on the outside storage portion of the site and details the floor area of each part of the building use: Main Floor Showroom: 1,801 sq ft Office 2,140 sq ft Warehouse: 37,179 sq ft Total: 41,120 sq ft The plan notes the square footage of the staging areas as 61,654 sq ft, about 1.5 times the area of the building. which is the standard in the B-1 district for the size of outside storage areas relative to the building. The identified storage area excludes space in the middle of the site for loading and circulation, i.e., truck movements in and out of the site. Parking The site plan proposes 21 customer parking spaces, including 2 handicapped spaces as required by ADA, for the retail showroom of about 2,000 sq ft, or 10.5 spaces per 1,000 sq ft, which is more than adequate. Site Access Site access will from the two existing driveways off Main Street, the west drive for cars, the east drive for trucks accessing the storage yard. Because of the raised median in Main Street, only right-in/right-out access is possible. Cars coming from the east on Main Street can make a U-turn November 10, 2021 Centerville City Council Page 6 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit th at 20 Avenue to get into the site. Large trucks coming from the east would use a circuitous route Ï a loop from st westbound Main Street to 21 Avenue to Commerce Drive to eastbound Main Street, then a right turn into the site, as illustrated to the right. Landscaping The landscape plan indicates 15 new spruce trees, two new maple trees and one existing tree to be saved, illustrated bottom right. All other areas of the site outside the building, parking and storage area should be seeded or sodded with an appropriate ground cover. The staging/storge area is to be enclosed with a 6-ft fence, but no other details are provided. The entire storage area must be screened from the right-of-way and adjacent properties. An earlier plan showed shrubs in the narrow buffer strip between the front parking lot and the staging area access, but that is left blank on this later plan. That area would be part of the required screening of the storage area. Lighting The narrative notes that lighting will be added in the staging/storage area, but a lighting plan was not submitted. All lights must be downcast, cutoff type fixtures that allow no more than 0.5 footcandle onto the public right-of-way of Main Street. Paving The staging/storage area is to be paved. Such paving will be designed to meet the stormwater and engineering standards of the City. Building Materials The narrative and sketch elevation notes that the front end of the building near Main Street will be renovated but no detailed building elevations, plans, or material specifications were submitted. November 10, 2021 Centerville City Council Page 7 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit Trash Handling Trash handling will be inside the building as indicated on the landscape plan. Signage Additional signage is noted in the narrative and on the sketch front elevation. A signage plan must be submitted which conforms to City standards for the B-1 district. ANALYSIS The City of CentervilleÔs vision for Main Street moves away from industrial and general commercial uses to smaller retail uses. The property at 2050/2070 Main Street is a former industrial use now zoned B-2 Main Street Commercial. Given the challenges to developing this site, an intermediate solution might be reasonable. This approach can be summarized in the following points: 1) The proposed use for building supply sales needs outside storage in a storage yard. 2) Outside storage is not allowed in the current B-2 zoning, which is the rationale for rezoning to B-1 which allows outside storage. 3) The intent in creating the B-2 Main Street district was to have more attractive Main Street retail and not large highway oriented uses like the proposed use for building supply sales with a large outdoor storage yard. 4) The lots at 2050 and 2070 are deeper than many typical retail site, unlike many of the other parcels nearby along Main Street. 5) The median on Main Street poses a challenge for quick, easy access for Main Street retail on this property. November 10, 2021 Centerville City Council Page 8 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit 6) The applicants note that the east lot needs soil correction and cleanup. This suggests that it would be hard for that lot to develop with small retail uses at any time, since it is not easily buildable. It may be more suited to parking or storage long term. 7) The proposed use will be an improvement over the existing state of the property and a significant investment, but not all the way to the Main Street retail vision the City has. 8) The conditional use permit can narrowly define how the outside storage will appear and perform, restricting other unwanted commercial uses, such as auto sales lots. Outside storage must be completely screened and this process is subject to a Site Plan review. OPTIONS 1) Approve the rezoning to B-1 as requested. Approval of the rezoning allows the use to develop with a minimum of confusion, but incrementally moves the CityÔs Main Street vision forward. As a condition of rezoning to B-1 and granting a CUP for outside storage, the City could plan to rezone the property back to B-2 in the future, leaving the proposed use non-conforming. However, this non-conforming outside storage could be passed on to future users through ÑgrandfatheringÒ. Staff and consultants recommend this option. 2) Deny of the rezoning to B-1. The City has considerable discretion in zoning and rezoning decisions, and the City could wait for the next proposal on the property. However, the property has been vacant for some time and considering the many challenges facing this property it may be many more years before a viable proposal for a Main Street commercial use is offered. 3) Zoning amendments to allow the proposed use. This would require the application to be delayed at least another month while that new language is prepared and reviewed by the staff and Planning & Zoning Commission, and then approved by the City Council. 4) Create a new zoning district. A new district could be created for this parcel Ï perhaps a B- 3 district Ï that would blend some aspects of B-1 and B-2 allowing the outdoor storage for a building supply use as proposed, but leave out other objectionable uses, such as car lots, etc. This too would require the application to be delayed at least another month while that new district language is prepared, reviewed, and approved. Staff recommends Option 1 to transition this property from its current industrial use to the long-term vision of a Main Street retail use. The project would be approved in conjunction with a Conditional Use Permit that would allow the outside storage but limit other uses that would move the property further from the Main Street vision. November 10, 2021 Centerville City Council Page 9 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit Conditional Use Permit If the rezoning is approved, then a CUP could follow to allow the outside storage along with reasonable conditions related to other site features. There are details missing that would allow the City to develop full conditions, plus Site Plan review will be required by the Planning & Zoning Commission at some point. RECOMMENDATIONS Approve Rezoning B-2 to B-1 I recommend approval of the rezoning of 2050 and 2070 Main Street from B-2 to B-1 provided the applicant also secures a conditional use permit for the proposed use. This was also the Planning & Zoning Commission recommendation on November 2. Findings of Fact Ï Approval of Rezoning 1) The property at 2050 and 2070 Main Street is zoned B-2 Main Street Commercial. 2) The current use of the property is industrial in nature. 3) The depth of the lots, subsurface environmental conditions on the property, and right- in/right-out access to Main Street make it difficult to develop the property with small retail uses as envisioned for the B-2 Main Street Commercial district. 4) The proposed use will be an improvement over the existing state of the property and a significant investment but not all the way to the Main Street retail vision the City has. 5) The proposed rezone to B-1 will allow a transition of the existing industrial use of the property and structure to a commercial site as envisioned for the B-2 Main Street Commercial district. After the new, transitional use is established, the property will be rezoned back to B-2 to ensure the eventual transition of the property to a commercial use, and promote uniformity among the neighboring properties. November 10, 2021 Centerville City Council Page 10 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit Denial of Rezoning Should the City Council deny the rezoning, the following findings of fact might be considered: Findings of Fact Ï Denial of Rezoning 1) The property at 2050 and 2070 Main Street is zoned B-2 Main Street Commercial. 2) The current use of the property is industrial in nature. 3) The intent of the City in the B-2 Main Street Commercial zoning district is to provide community scale retail commercial uses, not highway oriented uses or uses that require warehousing outside storage. 4) The requested rezoning would allow for uses, including outside storage, that are inconsistent with the CityÔs vision and desire for this portion of Main Street. Conditional Use Permit I recommend approval of the conditional use permit with the following conditions, which reflect the Planning & Zoning Commission recommendation on November 2: 1) Complete a site plan review process for outside storage. 2) The entire property, including the building, storage and staging area, and loading and circulation area shall only be used for building supply sales as described in the application and depicted on the submitted plans, including the revised Site Plan dated 11-4-2021 and covered by this conditional use permit. 3) All goods, materials, and supplied must be stored with the building or within the screened storage and staging areas identified on the revised Site Plan dated 11-4-2021. 4) The storage area must be completely screened from adjoining properties and rights-of- way, including a double row of evergreen trees at the site perimeter and dense shrubbery between the customer parking lot and the staging area, to be reviewed and approved by the city planner and city engineer. 5) All outdoor storage and staging areas must be maintained and kept in an orderly condition within the areas identified as Staging Area on the revised Site Plan dated 11-4- 2021. 6) All parking shall be managed on site and all customer parking shall be located within the customer parking area located adjacent to the existing building. November 10, 2021 Centerville City Council Page 11 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit 7) Two handicapped parking space, including at least one van accessible parking space per ADA standards shall be provided in the customer parking area at the front of the site. 8) The fence enclosing the storage and staging shall be no more than 8 feet in height and constructed of durable materials to be submitted for review by the Planning & Zoning Commission and City Council. 9) All lighting on site, whether existing or new, shall be downcast cutoff type fixtures that allow no more than 0.5 footcandle onto the public right-of-way of Main Street, with a detailed lighting plan and fixture specifications submitted for review by the Planning & Zoning Commission and City Council. 10) Paving of all surfaces on site shall be submitted with detailed plans for review by the Planning & Zoning Commission and City Council and reviewed and approved by the city engineer. 11) Stormwater handling on site and design of the pretreatment area shall be submitted with detailed plans for review by the Planning & Zoning Commission and City Council and reviewed and approved by the city engineer. 12) All engineering and infrastructure issues shall be reviewed and approved by the city engineer. 13) All signage on site, whether existing or new, shall be submitted with plans for review by the Planning & Zoning Commission and City Council and reviewed and approved by the city engineer. 14) The design of the exterior building remodeling, including materials and colors, area shall be submitted with detailed plans for review by the Planning & Zoning Commission and City Council. 15) Trash handling will be completely within the enclosed building or an approved trash enclosure submitted with detailed plans for review by the Planning & Zoning Commission and City Council. 16) The conditional use permit is contingent on the sale of the property to Shingle Creek Capital LLC. 17) Include standard conditions for CUP enforcement and compliance. Since a conditional use is a permitted use to which reasonable conditions may be attached, denial of the CUP is not recommended. Rather, the City Council should craft conditions that address reasonable issues that can be accomplished by changes to the site or building plans. November 10, 2021 Centerville City Council Page 12 of 12 RE: Shingle Creek Capital, LLC Ï Rezoning and Conditional Use Permit 60-DAY RULE The applications for rezoning and conditional use permit were received on October 13, 2021. Final deadline for action by the City Council per Minnesota Statutes 15.99 on both requests is December 13, 2021. October 13, 2021 City of Centerville, MN Mr. Mark Statz, City Administrator Transmitted in person at City Hall and via email: mstatz@centervillemn.com cc: tbender@centervillemn.com RE:Application for Rezoning and Conditional Use Permit (CUP) for property located at 2050 and 2070 Main Street, Centerville,MN Dear Mr. Statz, Please find our attached application for rezoning and Conditional Use Permit (CUP) to allow for the redevelopment and operation of a Building Materials and Supply company at 2050 and 2070 Main Street. Thank you for helping us with the Concept Plan processit proved helpful for preparing our th application materials. In response to Concept Plan review on October 5, 2021, we have updated and modified our site plan, adjusted our narrative and included supplemental materials that should address several of the questions and comments discussed during the Concept Plan process. Our team remains committed to reusing the existing building, cleaning up thewest property, stabilizing the soils/environmentalconditions on the east property, and bringinga national building supply company to the City of Centerville.We are confident that the userwill be a great addition to your community, a Main Street. The renewed activity on the site combined with our planned improvements will bring vitality back to this property transitioning it from its light industrial roots into a vibrant commercial business site. Please do not hesitate to contact me, if you have any questions prior to the Planning Commission meeting. We look forward to working with you and the City on this exciting project over the next couple weeks. Sincerely, \[ǒĭğƭ źĬƚƩŭ Founder and Owner Application for Rezoning and Conditional Use Permit 2050 and 2070 Main St, Centerville October 13, 2021 Request: Rezone the subject properties from B-2 to B-1 Conditional Use Permit (CUP) for Building Supply Company operations Applicant/Purchaser: Shingle Creek Capital, LLC Owner: Devereaux Family LP User/Operator: National building supply sales company (confidential tenant) Site Location/Address: 2050 & 2070 Main Street PIDs: 24-31-22-23-0009, 24-31-22-23-0010 Size: 5.38 Acres (each parcel is 2.69 Acres) Existing Conditions: There are two parcels associated with subject concept plan, and each parcel is of equal size and dimension. The parcels are located south of Main Street with approximately 400-feet of combined frontage. There are two existing curb cuts on the site which will remain and may need to be expanded. The east parcel is vacant with approximately 8,750 SF of bituminous driveway that serves and connects to the improvements on the west parcel. The west parcel is developed with the existing Northern Forest Products building which has a footprint of approximately 41,050 SF. There is an existing parking lot and staging area comprising approximately 23,300 SF. There is a large stormwater pond along the southern edge of the site that provides stormwater management to the subject parcels and the neighboring parcel to the west (Rumble Industries). In general, the property has deferred maintenance and subsurface environmental conditions that will require additional investment prior to occupancy by any new user. Summary of Request: Shingle Creek Capital is under contract to purchase the Subject Property and plans to reuse the existing building, provide tenant improvements including exterior and interior modifications, and to develop the adjacent east parcel for expanded staging/circulation area to support the proposed user. The existing building is made up of a common entry/office space on the main floor fronting Main Street, private offices on the second floor, and approximately 36,888 SF of attached warehouse space. The building is characterized as general business/warehouse space. Shingle Creek Capital is working with a national building material and supply company that intends to use the existing building with proposed improvements to relocate its from Minneapolis to Centerville. Exterior expansion of the parking/staging area is needed to allow for efficient loading/unloading activities of the products distributed to and from the site. The existing building and Page 2 of 6 Application for Rezoning and Conditional Use Permit 2050 and 2070 Main St, Centerville October 13, 2021 warehouse are perfectly laid out to support planned activities provided an expanded parking/staging area is permitted by the Conditional Use Permit (CUP). Rezoning Request We are requesting the City consider rezoning the subject parcels from B-2 to B-1 to match the existing conditions of the subject parcels and the surrounding area more accurately. The stated purpose of the B-1 Zoning District is: is intended that the B-1 District provide opportunities for retail and service business uses which require larger development sites, hig The subject parcels are platted as Lot 5 and Lot 6, Block 1 Industrial Park. The existing lot and building configurations were platted for industrial use which created larger lots than the smaller th commercial properties located west of 20 th corridor to more commercial types of uses but the configuration of the parcels between 20 Avenue and st 21 Avenue are more closely aligned with the B- Conditional Use Permit Request Shingle Creek Capital is applying for a Conditional Use Permit (CUP) to allow for the development and operation of the building and site for a Building Supply and Storage Yard. Section 156.320 Conditional Uses, subsection (B) identifies a set of stated criteria to grant a CUP. We offer the following support and findings for your consideration. be granted only if evidence is presented to establish: (a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or city; Shingle Creek Response: The existing building on 2050 Main Street is vacant and needs extensive maintenance and repair and the site could benefit from extensive soil correction and site cleanup. If a CUP is granted, we will clean up and remediate soil issues so that the east site becomes buildable, and we will provide tenant improvements to both the exterior and interior of the existing building making it an attractive contributor to the Main Street corridor. The retail showroom will allow residents and local businesses the opportunity to patronize the building and the site activating the property once again. (b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Page 3 of 6 Application for Rezoning and Conditional Use Permit 2050 and 2070 Main St, Centerville October 13, 2021 Shingle Creek Response: The existing condition of the building and site create an adverse impact on adjacent properties and uses since the site is in disrepair and is inactive. The proposed use will and objectives for the Main Street corridor. The retail component of the operations will face Main Street and dedicated customer/retail parking will be visible and accessible to Main Street. A Street improving the character of the frontage making it more compatible with adjacent users. (c) That the proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Shingle Creek Response: The footprint of the existing building will not be modified or enlarged. The improvements to the expanded staging area will allow for extensive soil corrections bringing the stability of this area up to structural standards. The staging area improvements will include paving, permitter fencing, lighting, and landscaping. Moreover, all improvements will ensure a viable retail pad could be developed in the future on this lot. Adjacent property owners have similar lots sizes and configurations comparted to the Subject Property, so the proposed use will not adversely impact the surrounding area. Benefits of Approving the Rezoning and CUP for the Subject Properties Rezoning the property to B-1 will allow the existing building to reused by a business that will help transition the corridor to more permanent general commercial business use. The CUP will ensure that the operations are consistent with the City Code, that the building is reused and improved, and that the site remains a commercial use. We offer the following benefits to consider: Site will once again become active and will transition to a general commercial business use. The existing mixed-use building provides the perfect layout and amount of space for our tenant. The user is a national building material and supply sales company with primary business lines including roofing, siding, windows, and a wide variety of related products. The activity on site will include: o Business-to-business sales. o Showroom for will-call sales and general public. o Dedicated second floor office space for employees: sales personnel, territory managers, and other administrative and management functions. o The existing warehouse and storage space will allow for stacking and storing of inventory that is kept onsite. o After necessary soil corrections, the expansion of the bituminous area will allow for loading and staging of the supplies. Activity in the staging area and yard will occur daily, and the site will be active throughout the year. Reuse and improvement of the existing building for a commercial general business use is optimal The existing building needs improvements both inside and out. The structure is functional, but aspects are outdated and Page 4 of 6 Application for Rezoning and Conditional Use Permit 2050 and 2070 Main St, Centerville October 13, 2021 beyond their useful life. To make this building useable, marketable, and attractive for the new user we intend to: o Fully renovate the north end of the building with Main Street frontage to create a showroom for the public and sales staff use. o Refresh the existing offices on the second story to be used by administrative staff and territory managers. o Address deferred maintenance by replacing the tired roof. Modernize the warehouse space with new electrical and HVAC to create a functional space where product can be stored. Improve the site for both function and appearance. There is a retail/office component to this use so appearances matter. Some of the intended site work includes: o Creating a friendly building entrance by adding add a modern awning, painting aspects of the façade, adding new decorative lighting and signage. o Landscaping and buffering will be concentrated on the frontage of Main Street. The staging area will be screened by landscaping, and the staging area will be fully fenced for security. o Customer parking will be clearly marked and striped. Delivery trucks will have a separate entrance from customers and staff. o Staging areas will be fully fenced for security, and landscape improvements will be placed exterior of fencing. o Stormwater will be managed consistent with the RCWD regulations, and we intend to work collaboratively with the City and RCWD on the best solution given the challenging site conditions. Consistency of Zoning, Use, and CUP will create clarity and consistency for the long-term vision of the site. The rezoning will ensure the permanent transition to a commercial general business operation. The B-1 Zoning District permits Building Supply Sales and Storage Yards with a CUP, but does NOT permit any other uses with outdoor storage/sales areas. You can be confident that unless changes are made to City Code standards for B-1, the only type of user for the site with outdoor storage/staging is a Building Supply Sales company. Site specific benefits of Rezoning and CUP: o make the east parcel usable. The test pit logs show: The soil conditions on east parcel revealed 1) waste buried on site that should be removed and stabilized; and 2) soil conditions below the waste that have hydric/organic qualities. o The soils conditions make it cost prohibitive for any small business or user to afford the work necessary to make the east parcel buildable. The newly identified national tenant is committed to the site, which allows us to invest in corrective actions to ensure the future buildability of the frontage into additional retail/office uses in the future. Page 5 of 6 Application for Rezoning and Conditional Use Permit 2050 and 2070 Main St, Centerville October 13, 2021 Conclusion and Summary Shingle Creek Capital is committed to this site, and we are excited to bring a national Building Material and Supply Sales company to the community. We believe that rezoning the property, so a CUP can be issued, will create value for the building, the site, and the community long-term. A CUP lives forever, and we understand that it is important to set appropriate conditions. We offer the following potential conditions that we would be comfortable including: The rezoning will take effect upon the transfer of the Subject Property from Devereaux Family, LP to Shingle Creek Capital, LLC or its assigns The CUP is approved for the use as a Building Supply Sales and Storage Yard. No other uses are permitted without an amendment to the CUP. The Property must remain as two separate parcels, but the CUP must be recorded against both parcels. The Applicant has twelve (12) months from approval to pull all necessary permits and commence construction of the proposed improvements. The final site plan must be reviewed and approved by the City Administrator before any site work may commence. A grading and erosion control plan must be submitted to the City Administrator/Engineer for review and approval prior to any site work commencing. The final landscape plan must be reviewed and approved by the City Administrator. A mix of deciduous and conifers is required to ensure adequate screening of the expanded staging/storage area. The landscape buffer on Main Street must be maintained in good repair and health as long as the CUP is active. A 2-year landscape guarantee for the identified trees must be provided. The outdoor staging areas must be maintained and kept in an orderly configuration. No storage of any materials not directly used or distributed by the Building Supply company may be kept onsite. The Applicant must obtain proper permits and approval from the Rice Creek Watershed District (RCWD) for required stormwater management. Please note the following Attachments and to this Application: Rezoning Application on the official City Form Fee and Escrow for Rezoning CUP Application on the official City Form Fee and Escrow for CUP Site Plan Landscape Plan Page 6 of 6 G G G G 2050 Main Street Centerville, MN Site Plan Main Street/County Road 14 Sidewalk/Trail Parcel Boundary 30 feet 31 feet 27 feet Retail/Customer Parking ~8,250 SQ FT 20 feet20 feet NewStagingArea (fenced & gated) Covered Loading Area ~2,900 SQ FT Existing Building ~41,050 SQ FT Pretreatment Area ~4,400 SQ FT Existing Retention Pond Feet 050100 F 2050 Main Street Centerville, MN Landscape Plan Main Street/County Road 14 Sidewalk/Trail Landscape Berms hhhhhhhhh hh dd d h h Gate h h Fence Fence Trash Enclosure Impervious Surface Area Pretreatment Area ~4,400 SQ FT Existing Retention Pond LEGENDApproximately 41% of Landscape Count Site is Green Space 15Black Hill Spruce h Feet 2 Maple d 050100 F 1 Existing Tree \\\\ 21ST AVE 20TH AVE 409 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Administration VII.5 TITLE OF ISSUE: Cancellation of 2nd Meetings of the Month for November & December Council Meetings BACKGROUND AND SUPPLEMENTAL INFORMATION: It has become general practice to consider cancellation of the second meeting of the month City Council meetings due to the proximity of the holidays, traveling, etc. (November 24 & December 22, 2021). The general practice is that if needed, the Mayor or two (2) Council Members. The requirement is that calling of the Special meeting will be completed in writing and filed with the City Clerk. Posting of said meeting must be completed three (3) days prior to the meeting. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Recommendation to cancel the regularly scheduled November 24 and December 22, 2021 City Council meetings with the understanding that the Mayor or two (2) members of Council may call for a Special meeting with appropriate legal notice being given if the need arises. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 10, 2021 Parks and Recreation IX.4 TITLE OF ISSUE: Skating Rink Lighting Proposal BACKGROUND AND SUPPLEMENTAL INFORMATION: Last week, the Parks and Recreation Committee recommended approval of a proposal to install two poles, each with two LED flood lights to better illuminate the skating rink (Pleasure Rink) at LaMotte. This rink is well used and more reliably has ice ready for skating earlier and later in the season than the hockey rink. It is currently lit with only two lights, both from a fair distance away, making for less than desirable illumination. The Committee is not recommending replacement of the bulbs on the Hockey Rink Lights at this time. Costs for this were shown in the proposal, but energy savings may not be realized due to lower usage of lights than assumptions used in the quote. These additional lights are on the Parks Capital Improvement Plan (see attached). This is the second of two quotes gathered for the work. The first was substantially higher. COST AND SOURCE(S) OF FUNDING: $13,206; Park Dedication Fund REQUESTED COUNCIL ACTION: Motion to approve the quote from Aid Electric for the installation of 2 poles, each with two LED flood lights for the Pleasure Rink at LaMotte Park. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ quote Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ To: City Centerville Paul Palzer Re: LaMotte Park Rink Lighting Date: October 19, 2021 Pages: 2 Paul, Scope of work is to provide and install 2 20 Steel Light poles with 2 210W LED exterior pole heads on each pole (4-total heads) to illuminate the open rink area Directional boring Concrete bases New circuit back to RC plug in board on exterior of the building New UG wiring to each pole Set poles Allowance for timer or switch for control Permit Above work NTE $13,206.00 Notes: Private locates by others Restoral of grass by City Alternate cost to replace one head on existing Hockey pole to better illuminate this rink: $560.00 Alternate cost to replace all 13 Hockey Rink Fixtures with LED going from 1000-watts each down to 240-watts per fixture running 90-days per year 6-hours per night. This will provide better overall lighting and a savings of $.98/hr in energy savings or $5.88 per day and $530.00 in one season plus maintenance cost. $6,920.00 less $1,170.00 XCEL rebate to go to Centerville Sidewalk concrete remove from site by Centerville Sidewalk repair by Others No frost cost are included Thank you, Brian Kovar President Xjoufs!Bdujwjujft 254!Qbsljoh Tqbdft Existing Light Proposed Light Proposed Existing Light Light QmbzTusvduvsft Eph!Xbtuf!TubujpoQbsl!Cfodi Tmfeejoh!Ijmm 3.6!zs!pmet QmbzTusvduvsft Ipdlfz!Sjol Qfsnbofou Xbsnjoh!Ipvtf 6.23!zs!pmet Sftusppnt Qmfbtvsf!Sjol Npovnfou!Tjho Qjdojd!Tifmufs Mbvsjf!MbNpuuf!Nfnpsjbm!Qbsl 7:81!Mbnpuuf!Esjwf 33/59!bdsft Nbsdi!312: