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HomeMy WebLinkAbout2021-11-02 P & Z Minutes - Approved CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held a meeting on Tuesday, November 2, 2021 at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:31 p.m. Chairperson Linda Broussard Vickers 1. Roll Call Present: Chairperson Linda Broussard Vickers Commissioner Jon Krueger Commissioner David Kubat Commissioner Les Kuiper Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Absent: Commissioner Nick Twohy Staff: City Administrator Mark Statz Council Liaison, Russ Koski City Planner, Phil Carlson City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Motion by Commissioner Olson, seconded by Commissioner Krueger to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1. Block 7 – Centra North, LLC (Under Purchase Agreement w/City) a. Preliminary Plat b. Conditional Use Permit (CUP) for a planned Unit Development (PUD) Administrator Statz introduced this item and provided some background. City Planner Carlson reviewed the details and purpose of the preliminary plat and conditional use permit request. He stated there will be 26, two-story townhomes. He noted that the development is intentionally different from the rest of the buildings in Centerville; it is denser and has an urban feel opposed to the rest of Centerville. Page 1 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 Chairperson Broussard Vickers asked if down the line a new buyer comes forward and they do not meet the qualifications would the Commission become responsible for ensuring the buyer becomes qualified and provides proof to the County. City Attorney Glaser stated the terms of the original purchase agreement are what the Commission and the City will be responsible for. Ms. Carla Dunham, Land Acquisition and Development Manager, Centra Homes, addressed the Commission. She stated in regards to the request to add grass between the two buildings, in their experience it may be difficult to keep it thriving with the lack of sunlight and drainage being an issue in that area. She stated they felt other types of shrubs or landscaping would be better suited if the Commission is agreeable. City Planner Carlson stated he thinks shrubs and landscaping in lieu of grass would be good. Ms. Dunham stated in regards to the concerns about lighting on the streets and trails, they did not plan to place additional street lighting or lights on the trail but they are planning to add lights on each porch that come on automatically to provide a continuously, well-light streetscape for walkability and safety purposes. City Planner Carlson stated for safety purposes and esthetics, he feels they should have lights on each end of the street and trail. Ms. Dunham stated they have found that home buyers do not like having a fixed sign or monument in the entrance to their development due to poor upkeep and wear over time. She requested that this be removed from the conditions. Administrator Statz stated he feels strongly about a monument sign. He stated it is noted in the master plan that “place making” is a priority for the City and adding the sign does just that. He stated it could be a low maintenance sign on the corner of Sorel and Centerville Road. Ms. Dunham noted that Centra Homes understands the importance of utilizing a mixture of siding materials. She stated that suppliers are having difficulty obtaining the materials that they originally proposed for the construction and that they are continuing to research alternatives in similarity. Mr. Dave Pattberg, Centra Homes Representative, stated they are going to use something of the same type of quality y but it may look different than the 6 and 8 inch siding they originally chose. Chairperson Linda Broussard Vickers opened the public hearing at 6:45 p.m. Ms. Katie Dufault, 7045 Centerville Road, addressed the Commission and stated she lives across the street from the proposed development. She stated she is concerned about the longevity of the siding, esthetics of the buildings and how this would possibly change Centerville. She stated she is concerned about the trail and trees because they are the biggest assets to the City. She noted she is also concerned that the building could become low income housing in the future. Page 2 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 Ms. Rebecca Bohl, 1680 Sorel Street, addressed the Commission and asked what they plan to replace the trees they are removing with. She stated that her home is directly behind the proposed development and worries about her privacy. She stated that she would expect similar privacy going forward. Ms. Melanie Nicks, 7029 Centerville Road, addressed the Commission and stated she likes the small town feel with the existing homes looking different. She stated that she was in dislike to the proposed development and would move if the market was better. She stated she would like to know what affordable pricing means regarding the pricing of the townhomes and noted she does not understand how a family of four with an annual income under $80,000 could possibly afford a $300,000 townhome. Ms. Mary Beth Wasiloski, 1688 Heritage Street, addressed the Commission and stated the porch lights they are considering would be right in front of her home, on all night and she was not in favor of this. She stated would want the area to be safe and felt that it could be achieved differently than lighting. She asked what they plan to replace the trees they are removing with, noting their plans are deceiving to the public because it looks like they are transplanting mature trees into that space but that is not what they are hearing in the plans. Motion by Commissioner Kubat, seconded by Commissioner Olson to close the public hearing at 7:28 p.m. All in favor. Motion carried. 2. 2050 & 2070 Main Street – Shingle Creek Capital, LLC a. Rezone from B-2 (Main Street Commercial) to B-1 (Commercial) Administrator Statz introduced and provided some background on this item. City Planner Carlson provided in depth details on the proposed items. There was discussion on if any portion of these two parcels should be rezoned back to their original B-2 zoning at a later date or not. The concerns voiced about leaving both parcels zoned B-1 (Commercial) would allow something in the area that the Commission/City may not desire. It was felt that rezoning to B-1 (Commercial) may offer the site in the future as having the ability to transition nicely for B-2 (Main Street Commercial) if improvements were made to the vacant (2070 Main Street) site. Mr. Lucas Wiborg, Shingle Creek Capital, LLC, addressed the Commission. He stated the company looking to move into the space is currently located in Minneapolis and desires to relocate to Centerville. He stated it is a unique site and they have looked at what is viable for the location and noted the proposal can create a viable use of this vacant land. Commissioner Kubat stated when Mr. Wiborg spoke with the Commission in a previous Work Session, he mentioned the potential of a small retail space, he is wondering why that is not in the proposal. Page 3 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 Mr. Wiborg stated they have completed ground and soil testing and found out that there are some environmental issues on the site which will require about 7-12’ of ground removal to lay a strong enough foundation for a building. He stated that due to those findings, what is being proposed tonight is that they lay the ground work and foundation for the entire site, making it viable for someone in the future, to purchase part of the site and potentially use it as a retail space without extra costs of having to complete ground work. Ms. Jennifer Haskamp, Principal Planner, Swanson Haskamp Consulting, addressed the Commission. She stated they have a few questions regarding the Conditional Use Permit conditions. She asked if they could confirm her understanding is correct and that they need the Conditional Use Permit for the use in order for them to move forward with the user. She stated that they would need to create a site plan which would be a condition within the CUP. She noted if that is correct, they do not have any issue doing that, but they would need to do a few things first, such as find out how big the infiltration system would need to be that will go through Rice Creek. Regarding the potential future site pad on the northern edge, Ms. Haskamp stated that is a long-term plan and the details of the location would need to be adjusted depending on the access ways and landscaping in the future. She noted the site would be big enough for about a 10,000 square foot retail space and they intentionally created a shallow berm so that in the future someone could potentially have a site there. City Planner Carlson stated they suggest a double row of trees to create a screen, which will serve that purpose even before maturity. Ms. Haskamp stated they could accommodate that request without a problem. Ms. Haskamp stated the concern about leaving the existing zoning on the parcels as B-1, is that some staging will occur on the site at different times and they would want to ensure it would not be an issue if that were to happen on the parcel zoned as B-1. Administrator Statz stated he would suggest the plans be more specific and show where they plan to be staging and moving materials and then they would need to make sure to review the definition of how long items could be sitting in one spot and not be considered storage so they have a better idea what zone this needs to be. Commissioner Kubat asked if part of the CUP is to review the site plan, noting it seems they may be looking at more of the site plan items right now and now just the CUP. Administrator Statz stated Commissioner Kubat is correct, but noted this is a situation where in order for the applicant to know if their plan could be viable in this space, some of the site plan items need to be reviewed now to assist in making that determination. City Planner Carlson stated if items are left outside for a day and materials are coming and going, he does not think those would fall into the storage category and rather they would be considered staging. However, if materials will be left outside for a few days, then that would be considered outside storage. He stated the way the applicant has it drawn is helpful and noted, if possible, he suggested somehow drawing a line on the pavement of the area where Page 4 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 staging will happen, ensuring that it does not exceed the allowable size and they would just need to make sure not to have materials outside of that area. Administrator Statz stated they have a good plan and it is up to the Commission to decide if they feel they have enough information and details to make a decision to recommend it to the City Council. Ms. Haskamp stated the proposal before them tonight is a site plan. She noted it is scalable, shows the concept plans, and how the user plans to use the site. She noted if they want them to create a new one showing the total maximum allowable space where they plan to put materials because the one they have currently, shows less than the allowed amount and they anticipate needing that extra allowed space at times, they are happy to do that. Administrator Statz stated if they want to move forward with the proposal shown tonight as a site plan, than it would not allow for outside storage. City Planner Carlson stated the applicant is willing to create a new site plan that will include the actual area of storage and that would suffice. Chairperson Linda Broussard Vickers opened the public hearing at 8:31 p.m. No one wished to address the Commission on this item. Motion by Commissioner Kuiper, seconded by Commissioner Krueger to close the public hearing at 8:33 p.m. All in favor. Motion carried. Council Liaison Koski stated he does not want to discourage businesses from coming to the City but due to issues in the past, they want to be cautious and iron out all the details. He stated he is wondering if they have a CUP, does it have to apply to both parcels and if not, can they leave the one parcel as B-2 zoning in that case. Chairperson Broussard Vickers stated because the applicant is stating they may use part of the second parcel to store items at times, both parcels would need to be zoned B-1 so that the CUP applies and the area can be regulated. V. AWARDS, PRESENTATIONS & APPEARANCES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Block 7 – Centra North, LLC (Under Purchase Agreement w/City) a. Preliminary Plat Page 5 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 b. Conditional Use Permit (CUP) for a Planned Unit Development (PUD) Commissioner Kubat asked if the multi-story building is required or desired on part of the City. He stated he is also wondering what is going to be in between the two building because it does not appear to be depicted as he would expect. City Planner Carlson stated he believes the multi-story building is required by the downtown guidelines and noted they say the purpose of this zoning is to implement the Master Plan. Administrator Statz stated he believes the master plan actually stated the requirement was to implement three-story buildings. City Planner Carlson stated he believes that is correct, that the Master Plan alluded to a three-story apartment building but instead they have decided to move forward with the two-story townhomes. Mr. David Pattberg, Chief Financial Officer, Centra Homes, addressed the Commission regarding the area between the buildings and noted that was not something done at their direction, but trusts the design is for a reason and thinks it is a space to be managed by the HOA. Commissioner Krueger stated if they plan to remove the big trees then he would like to see them replaced somehow. He stated he would like to see the two lights remain at the end of the trails and there is a new sign for the Bayview Villas off Main Street that he likes and thinks would be a good design for the monument sign for this development. He noted he likes the plan otherwise. Administrator Statz stated they do not have an ordinance that requires tree replacement like some other cities. He noted he thinks most of the trees will remain in place though and only a few will be removed. City Planner Carlson stated unfortunately in any redevelopment, trees usually need to be removed and this lot in particular, has been slated for development for a long time. Commissioner Olson stated his concern is the finishes, he noted he especially does not like vinyl siding and he would still like to see something higher quality as originally discussed. Commissioner Kuiper stated he is impressed with the appearance of the buildings and is excited to see the finished project. Commissioner Nelson stated his only request would be that the same siding be used continuously throughout the townhomes because he has seen a project firsthand where they had to switch a few units in and it did not look good when it was completed. Chairperson Broussard Vickers stated her main concern is regarding the HOA and how the transfer will happen. She stated she is concerned that the HOA fees usually start low and then it does not support the maintenance needed down the line and things like the private road being used in this plan cannot be updated or fixed. She noted she understands that starting with a high monthly HOA fee may not be feasible for the price point they plan to sell at, but noted if someone cannot afford that, they certainly cannot afford a $5,000 Page 6 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 assessment a few years down the line either. There is a balance that needs to be considered and met to ensure the property can be nicely maintained. She stated she is good with the siding being a similar style but using different colors or something of a variety as needed. Motion by Commissioner Kubat, seconded by Commissioner Kuiper to recommend approval of the Preliminary Plat and Conditional Use Permit for a Planned Unit Development with conditions noted in the staff memo and to include a monument sign be added to the final plan, lighting be included at both ends of the trail, and to require shrubbery among the materials to be placed between the townhouses. Commissioner Olson Opposed. All others in favor. Motion carried. 2. 2050 & 2070 Main Street – Shingle Creek Capital, LLC a. Rezone from B-2, Main Street Commercial to B-1, Commercial b. Conditional Use Permit (CUP) Chairperson Broussard Vickers asked for input from the Commissioners on this item. Commissioner Kuiper stated this property is more difficult to develop then others, but feels the plan that was presented is good. Commissioner Olson stated he would like to keep the one parcel zoned to B-2 and only change the required parcel to B-1. He stated his concern is that a business like a car dealership could come in and want to use that space in the future if it remains B-1 and that is not something he would like to see happen. Commissioner Krueger stated he thinks the proposal is good and it will create a good space in an area that has been empty for about 20 years. He believes rezoning both parcels to B-1 would be appropriate. Commissioner Kubat stated given the fact that they only need one lot changed, at the moment, he believed that the other lot should remain B-2 keeping with the site’s original intent of retail zoning. Chairperson Broussard Vickers stated because they potentially need staging storage on the 2050 Main Street parcel, that means it needs to be zoned B-1. She stated she would prefer to change both to B-1 and that would ensure the CUP is attached and can regulate both parcels. She noted she likes the idea of the CUP controlling the potential storage on the lots. City Attorney Glaser stated it would be very complicated to attach a CUP regarding a B-1 parcel to a B-2 parcel, so his recommendation would be to change both to B-1 and later they can address changing it back if they would like to do so. Motion by Commissioner Nelson, seconded by Commissioner Kuiper to recommend approval of the request for rezoning from B-2 to B-1, contingent upon approval of the Conditional Use Permit. Conditional Use Permit to include conditions noted in the staff memo, further conditions to be added after submittal of revised full site improvement Page 7 of 8 City of Centerville Regular Meeting Planning and Zoning Commission November 2, 2021 plan and drawings, and contingent upon the sale of the property. All in favor. Motion carried. 3. Calling for a Public Hearing – City Code Amendments a. Sign Ordinance – Inclusion of B-2 (Main Street Commercial District) b. Park Dedication Fees – Clarifications Administrator Statz introduced and provided background on the items. Motion by Commissioner Kuiper, seconded by Commissioner Olson to call for a public hearing on the city’s Sign Ordinance and Park Dedication Ordinance to be held on December 7, 2021 at 6:30 p.m. in conjunction with the next regular Planning and Zoning Commission Meeting. All in favor. Motion carried VIII. APPROVAL OF MINUTES 1. April 26, 2021 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Kubat, seconded by Commissioner Kruger to approve the Planning & Zoning Commission meeting minutes of April 26, 2021. Commissioner Nelson abstained. All others in favor. Motion carried 2. October 5, 2021 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Krueger, seconded by Commissioner Kuiper to approve the Planning & Zoning Commission meeting minutes of October 5, 2021. Commissioners Nelson and Olson abstained. All others in favor. Motion carried IX. Announcements and Updates 1. Council Member Liaison Council Liaison Koski stated they recently had their Fire Steering meeting and the transition to working with Spring Lake Park is going very well. 2. Administrator’s Report Administrator Statz stated provided a brief update on the City projects and their current progress. X. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Krueger to adjourn the meeting at 9:51 p.m. All in favor. Motion carried. Page 8 of 8