Loading...
HomeMy WebLinkAbout2022-01-05 P & R Minutes - Approved Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on January 5, 2022 in the Council Chambers at City Hall with the option of attending virtually via Zoom. Present: Committee Member Emem Akpan Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Jessica Kubat Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: City Administrator Mark Statz Assist. City Administrator Athanasia Lewis Council Liaison Michelle Lakso Absent: Committee Member Chris Bettinger I. CALL TO ORDER Chairperson Errickson-Grahek, called the January 5, 2022 meeting of the Parks & Recreation Committee to order at 6:36 p.m. in the Council Chambers at the Centerville City Hall. II. APPROVAL OF AGENDA Motion made by Committee Member Akpan, seconded by Committee Member Peterson to add the following under VI. New Business: 3. Music in the Park and 4. Tracking of Event Volunteers. All in favor. Motion carried. III. APPEARANCES – Ms. Cori Sendle, Centennial Schools Community Education Ms. Cori Sendle, Centennial School District Community Education, again appeared before the committee to determine their interest in collaborating on summer events. Ms. Sendle stated that the events would need to be included in their spring/summer event listing/publication and stated that popular activities are sports, arts, science, and computer activities. It was suggested that a sub-committee be formed to evaluate potential day-time and evening, one-time or multi-week events/activities and work with Ms. Sendle to include them in their agenda of activities. It was determined that Committee Members Akpan, Kubat and Errickson-Grahek will serve on this sub- committee. Ms. Sendle will forward suggestions to the sub-committee. The sub-committee will report to the full committee in February. Previous discussions for events involved pumpkin carving, Art in the Park and additional activities that would tie in with Main Street Market. IV. PUBLIC HEARINGS – None V. UNFINISHED BUSINESS City of Centerville Parks and Recreation Meeting Minutes January 5, 2022 1. 21-008: Skate Park Administrator Statz stated that he has received several emails from individuals that utilize the Wheels Park, stating that they are very interested and excited about the possibility for improvements/replacements to making the park similar to Shoreview’s Skate Park. He also stated that several have volunteered to assist with the project. Discussion ensued regarding additional research regarding usage, expected usage if upgraded, similar facilities and their usage, touring of existing skate parks throughout the metro area to ascertain their amenities and usage data, and funding sources (grants, etc.). The committee felt that the timeline should be data gathering this spring, obtain feedback from users, Request for Proposals with construction commencing in 2023. The committee will again discuss this item in March. 2. 21-013: Skate Night – January 14, 2022, 6:00 to 9:00 pm Staff designed a flyer for the two (2) Skate/Sled events for marketing. It was stated that fat tire bicycles would not be available for the January event but would be available for the February event. It was also stated that kick sleds and snowshoes would be provided by Wargo Nature Center for both events. Discussion ensued regarding the possibility of obtaining inserts for the A-frame signs for marketing the event(s) in time for the January event. Administrator Statz will organize the receipt of untreated pallets for the bonfire from U.S. Crating. Additional discussion took place regarding refreshments (hot cocoa and water), popcorn and pre- packaged s'mores. Committee Member Peterson stated that the Scouts may assist with popcorn for the events. Committee Members Peterson and Errickson-Grahek would be responsible for evaluation of supplies for the events and Committee Member Seeley volunteered to purchase and pre-package the ingredients for the s'mores, approximately 100 bags. It was stated that volunteers could arrive at the park between 5:00 to 5:30 p.m. to prepare for the event(s). Staff will determine/confirm the events’ viability due to weather, ice conditions, etc. and post if cancelation is required. 3. 21-007: Eagle Park Tree Clearing – Update Administrator Statz stated that the City received two (2) quotes: one (1) from Langer’s Tree Service ($6,950) with an option for stump grinding for an additional ($4,650) and one (1) from Hugo’s Tree Care ($11,500). He stated that the quotes were to remove 30% or 83 trees from Eagle Park upon the suggestion of the arborist who was on site and felt that the life cycle/growth of the existing trees would benefit from thinning and cleaning of dead debris in areas where needed. Administrator Statz also stated that the quotes include removal of debris and labor. The committee felt that abutting property owners and the Homeowner’s Association should be notified of the project and its commencement. Motion made by Committee Freiermuth, seconded by Committee Member Kubat to recommend to City Council approval of the quote from Langer’s Tree Service in the amount not to exceed $6,950 to remove 83 trees from Eagle Park. All in favor. Motion carried. VI. NEW BUSINESS Page 2 of 5 City of Centerville Parks and Recreation Meeting Minutes January 5, 2022 1. Centennial Community Education – Ms. Cori Sendle Ms. Sendle requested the use of Laurie LaMotte Memorial Park for two (2) of their Community Education programs. Motion made by Committee Member Kubat, seconded by Committee Member Akpan to approve the use of Laurie LaMotte Memorial Park for the following Centennial Community Education programs: “Soccer Tots” (younger kids soccer) on Monday and Wednesday evenings, from July 20 through August 10, 2022, from 5:00 p.m. to 8:00 p.m. and “Mini Hawk” (younger kids sports sampler) on Monday through Wednesday mornings, from July 18 through July 21, 2022, from 9:00 a.m. to 12:00 (noon), with the caveat that if areas requested are not be available, than Acorn Park could be utilized for these activities. All in favor. Motion carried. 2. Fete des Lacs 2022 Administrator Statz stated that the planning for the 2022 Fete des Lacs has begun. He explained that this is a joint venture between the City and the Centerville Lions Club. He suggested that a sub-committee of three (3) members should be organized to plan and coordinate details regarding the committee’s involvement of events which would allow him to be relieved of those duties. Committee Members Peterson, Akpan and Freiermuth volunteered to serve and attend the monthly Fete des Lacs meetings. He stated that the meetings are held the first Wednesday of every month at 5:00 – 6:15 p.m. It was stated that the sub-committee would participate as a liaison for the committee and report back to the committee. Some of the activities to consider for continued inclusion in this annual event include the 5k/8k Run, Parade, Game Truck, Car Show, Paddle Event, Business Attractions, Public Safety Night, Fireworks and more. Mr. Pat Branch has indicated his desire to step back from being the Coordinator of the 5k/8k Runs and the Paddle event as he has been involved in this position for the past several years. In addition, a Parade Coordinator is also needed. 3. Music in the Park – 2022 Committee Member Peterson stated that he would continue to coordinate this event. He suggested that the dates should be Tuesdays, beginning June 14, 21, 28, July 5, 12, 19, 26 and Aug 9 & 16 with no show on August 2 due to Night to Unite. He would contact musical acts from prior years and asked for suggestions for new acts. He stated that the budget would need to be determined. Discussion ensued regarding the desired participation of food trucks and replacement of the current mixer board for audio. He suggested that the purchase of a new mixer be added to the Action Item listing for future discussion. 4. Tracking of Event Volunteers Committee Member Seeley suggested that a volunteer listing should commence with the January Skate/Sled event which would include the volunteer’s name, address, telephone number and email address. Chairperson Errickson-Grahek would coordinate this request. VII. APPROVAL OF MINUTES - December 5, 2021 Page 3 of 5 City of Centerville Parks and Recreation Meeting Minutes January 5, 2022 Motion made by Committee Member Peterson, seconded by Chairperson Errickson-Grahek to approve the minutes of the December 1, 2021 with the following corrections: (page 1) III rd Appearances, 3 paragraph: delete “She inquired” and add “There was discussion regarding”; V. Unfinished Business, 1. add: “to exceed” between not and $1,000. Also add after project (in motion) “not to exceed $1,000”; delete “Additional research was need to secure funding sources/grants, etc.” and replace with “In addition, funding sources, including grant opportunities will need to be researched”; VI New Business, 1. last line replace “is” with “it's”; 4. add “members of the Park Board and” between “Mayor and & City Council”. All in favor. Motion carried. VIII. UPDATES 1. Staff Updates: M. Statz a. The Port-a-Pot in Laurie LaMotte Memorial Park is being heavily used, however, the unit in Cornerstone has not seen much use. Evaluate for February meeting to determine if the one in Cornerstone should be moved to another location. th b. It is anticipated that the Pleasure Rink lighting project will be completed by January 14. c. Mr. Statz introduced Ms. Athanasia Lewis, Assistant City Administrator. 2. Council Liaison Update – Ms. Lakso - NONE The City Council has scheduled their retreat for Saturday, January 22, 2022, at which time discuss goals and strategic planning for the upcoming year, IX. ACTION ITEMS – as of 12-1-21 & 1-5-22 Items to be closed/deleted: 21-005 Items to have Assigned Person, Date, Status and/or Action changed: 16-016 add Assistant Administrator under Assigned Person 19-013 add CIP under Item and to MARCH agenda 19-022 add to MARCH agenda 20-004 add Volunteer Tracking and add to FEBRUARY agenda 20-009 add to FEBRUARY agenda 21-007 add to FEBRUARY agenda 21-008 change date to March, 2022 and add March agenda under Action; add “begin researching data as discussed in 12-1-21 P & R meeting minutes” 21-009 Combine with 22-003 The following were added in the November minutes, but were not added to the Action Items list: 21-010 add to FEBRUARY agenda 21-011 add to FEBRUARY agenda and change to Staff Items to be added as of 12-1-21: 21-012 Halloween Hustle Fun Run – Combine with 22-003 21-013 Skate Night – January Brian Peterson FEBRUARY agenda Page 4 of 5 City of Centerville Parks and Recreation Meeting Minutes January 5, 2022 21-014 Skate Night – February Brian Peterson FEBRUARY agenda Items to be added as of 1-5-22 22-001 Music in the Park 22-002 Fete des Lacs 22-003 Sub-Committee for Centennial Community Education (including 21-009 Art in the Park and 21-012 Halloween Hustle Fun Run) 22-004 Purchase of audio mixer board for Music in the Park, etc. add to June agenda X. February 2, 2021 AGENDA ITEMS Unfinished Business: 21-011 Storage of P & R Property/Equipment 21-014 Skate Night – February 12, 2022 22-003 Continuing Education Sub-committee Updates: 20-004 P & R Events Calendar 20-009 Pleasure Rink Lighting 21-007 Eagle Park Tree Clearing 21-010 Port-a-Pot Usage 21-013 Skate Night – January 14, 2022 XI. ADJOURNMENT Motion made by Committee Member Peterson, seconded by Committee Member Seeley to adjourn the January 5, 2022 meeting at 8:15 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 5 of 5