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Home My WebLink About2022-02-09 CC Packet CITY OF CENTERVILLE CITY COUNCIL MEETING AGENDA Wednesday, February 9, 2022 6:30 p.m. Join Via Zoom Meeting https://us02web.zoom.us/j/478824301 Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1. None VI. APPROVAL OF MINUTES 1. September 9, 2021 City Council Meeting Minutes 2. September 22, 2021 Work Session & City Council Meeting Minutes VII. CONSENT AGENDA 1. City of Centerville Claims through February 9, 2022 (Check #34873-34908) & (1836E-1842E) 2. Centennial Lake Police Department Claims through February 3, 2022 (Check #14198-14212), (E202207-202209), Payroll (Check #14196-14197) 3. Centennial Fire District Claims through February 8, 2022 (Check #9239-9248) & (E2022003) 4. Fete des Lacs Logo Contest Prize Money 5. Acceptance of Mr. Chris BettingerÓs Resignation from Parks & Rec. VIII. OLD BUSINESS 1. Snow Plow Policy and Related City Code Amendments IX. NEW BUSINESS 1. None X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report 2.Council Reports a.Lakso Parks & Recreation Anoka County Fire Protection Council b. Koski Planning & Zoning Commission Fire Steering Committee c. King Economic Development Authority Fire Steering Committee d. Mosher Economic Development Authority Police Governing Board e. Love North Metro Telecommunications Commission Police Governing Board Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS All meetings begin at 6:30 PM unless otherwise noted and Via Zoom EDA Î Wednesday, February 16, 2022 City Council Î Wednesday, February 23, 2022 (5:00 Workshop/6:30 Mtg) Planning and Zoning Commission Î Tuesday, March 1, 2022 Parks and Recreation Committee Î Wednesday, March 3, 2022 Fete des Lacs Committee Î Wednesday, March 3, 2022 (5:00 PM) Council Retreat/Goal Setting Session, City Hall, - Saturday, March 5, 2022 (8-3:30 p.m.) CITY OF CENTERVILLE CITY COUNCIL MEETING September 8, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on September 8, 2021. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:33 p.m. ROLL CALL* Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher Council Member Russ Koski Council Member Michelle Lakso ABSENT: None STAFF: City Administrator, Mark Statz City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz noted that printed emails from Mr. and Mrs. Palmer have been added to the packet. Motion by Council Member Mosher, seconded by Council Member Koski, to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS V. PUBLIC HEARINGS 1. Fairview Street Easement Vacation Administrator Statz stated that the plan states vacating the temporary easements on either side of Fairview Street. Attorney Glaser thought it would be better to vacate the easements once the plat is approved. The packet contains legal notice vacating those easements on either side. Motion by Council Member Lakso, seconded by Council Member King, to Opened the Public Hearing at 6:35 p.m. All in favor. Motion carried. City of Centerville Council Meeting Minutes September 8, 2021 Attorney Glaser stated the purpose of the public hearing is to listen to questions and concerns of the community. Attorney Glaser explained that giving up of an easement is giving up real property that has been given by the property ownerÓs to the public for public use and not the City. He stated that the City needs to ensure that it is making its decision in the best interest of the public. No one present wished to speak at the public hearing. Council Member Koski wondered if the current land owner, Mr. Rehbein, requested the easement. Administrator Statz stated that Mr. Rehbein owns both parcel effected by the easement(s) but is selling the southern parcel at this time. Attorney Glaser stated that originally the cul de sac was constructed as a temporary cul de sac with easements knowing that sometime in the future the parcels owned by Mr. Rehbein would be developed and the roadway would need to be extended to accommodate same. Motion by Council Member Koski, seconded by Council Member Mosher, to Close the Public Hearing at 6:37 p.m. All in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1. June 3, 2021 Special City Council Meeting Minutes 2. June 9, 2021 City Council Meeting Minutes 3. June 23, 2021 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for Council to make modifications to the minutes if desired. Motion by Council Member Koski, seconded by Council Member King, to Approve the June 3, 2021 City Council Meeting Minutes as Presented. All in favor. Motion carried. Motion by Council Member King, seconded by Council Member Lakso, to Approve the June 9, 2021 City Council Meeting Minutes as Presented. All in favor. Motion carried. Motion by Council Member Lakso, seconded by Council Member King, to Approve the June 23, 2021 City Council Work Session and Council Meeting Minutes as Presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through September 8, 2021 (Check #34518-34541) & (1755-1759E) 2. Centennial Lake Police Department Claims through September 2, 2021 (Check #13979-13990), Payroll Check #13977-13978 & (E2021044-2021046) 3. Proclamation Î Constitution Week 4. Proclamation Î September Suicide Prevention Month 5. Encroachment Agreement, 6889 Pheasant Lane Î Fence Page 2 of 6 City of Centerville Council Meeting Minutes September 8, 2021 Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the Consent Agenda. Council Members Koski and King acknowledged the importance of Constitution Week. Mayor Love recognized Suicide Prevention month. Motion by Council Member Koski, seconded by Council Member King to the Approve Consent Agenda as Presented. All in favor. Motion carried. VIII.OLD BUSINESS 1. None IX. NEW BUSINESS 1. Old Mill Estates Î Trail Construction Administrator Statz reviewed the history of the project, stated that trail easements were set through the development progression (preliminary plat, final plat, DeveloperÓs Agreement, etc.) He stated that the home was enlarged and not accurately placed on the readied building pad accordingly. He explained that the building pad was set by 30 feet from the front property line and 10 feet from each side lot line. He stated that the trail is approximately 6 to 7 feet from the PalmerÓs property. Administrator Statz pointed out the trail was not a late addition and part of closing documents when the owners purchased the property. He stated that the development plan calls for an 8 foot trail with a 4 foot retaining wall. The trail continues through lot 8 along the road into Acorn Creek Park where a parking lot was just completed along with the CityÓs portion of a trail to the development. Administrator Statz explained as of early 2021, the trail has not been constructed. Administrator Statz stated that he had added email conversations to the packet for Council review. Mr. Mike Palmer, 1844 Old Mill Road, discussed the planned 8 foot trail that abuts with an easement on his property and its close proximity to his home. He is concerned about pedestrian traffic, privacy, safety of his air conditioning unit/gas meter/exterior equipment and general safety for his family. He also stated he has a signed petition by many of the residents on Old Mill Court. He thanked the City Council for listening to his concerns. Administrator Statz stated all but one property owner signed the petition presented. Council Member Lakso welcomed him to Centerville. She discussed the hard work that goes into the planning phases of a development, the CityÓs goals of connectivity of trails though developments and all of its parks. Discussion ensued regarding decreasing the width of the trail from 8 feet to 5 feet, making a minimal maintenance trail, City cleaning equipment being of 8 feet in width for snow removal, having the homeowner be responsible for snow removal as a condition for moving/decreasing the width, working with the developer regarding their monetary contribution for the agreed upon trail to assisting in relocation of a bridge/boardwalk within the nearby wetland, the City not having a contractual right to install a bridge or boardwalk in place of a trail that was previously approved by both the Planning & Zoning Commission, Council and the developer, the City not being responsible for the purchase of the property or any deception associated with the location of the trail easement and construction of a privacy fence on the homeowners property. Discussion continued regarding representation of all Centerville residents, the DeveloperÓs responsibilities to complete required duties within the development per the Page 3 of 6 City of Centerville Council Meeting Minutes September 8, 2021 DeveloperÓs Agreement, the developerÓs lack of fulfilment to date, exploring alternative options (decrease width of path, possible bridge/boardwalk construction in wetland and cost, property ownerÓs willingness for clearing a narrower section of path (near home), etc. City Council agreed to explore other options, receive cost estimates, and gather more information. Motion by Council Member Koski, seconded by Council Member King, to Table this Item for Two Weeks. All in favor. Motion carried. 2. Rehbein Industrial a. Release of Temporary Easements Administrator Statz stated that the items was previously discussed and that he had no additional information to provide. Attorney Glaser Motion by Council Member King, seconded by Council Member Koski, to Approve the Release of the Temporary Easements as Presented. Attorney Glaser stated that he would prepare findings that releasing the temporary easements as it was in the publicÓs best interest. All in favor. Motion carried. 3. Centennial Fire District Î 2022 Proposed Budget Administrator Statz briefly reviewed this item and stated that there was a proposed 0% increase and that each member city approves the Proposed Budget. Council Member Koski stated that funding/expenditures remain steady while transitioning with the SBM administrative venture. He stated that the joint effort has been working well and he anticipated that the relationship will continue for some time. He stated that he did have concerns that in the future a 0% increase may not be feasible. Mayor Love stated that the Fire Steering Committee participated in robust discussions regarding the budget, that he felt it was very well thought out and unless unforeseen events happen in the future there would not be any changes. Council Member King stated that he has received positive feedback from firefighters, their desires to work with SBM and the direction things are going in. Both Mayor Love and Council Member Koski thanked Assistant Chief Peil and the Centennial Fire District firefighters for their dedicated services. Motion by Council Member Koski, seconded by Council Member King, to Approve the Centennial Fire District 2022 Budget. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Page 4 of 6 City of Centerville Council Meeting Minutes September 8, 2021 Administrator Statz stated that his AdministratorÓs Report was included in the packet and that he would be happy to answer any questions that Council may have. He also reported that the asphalt pavement has been installed at the mini-storage. However, fence and exterior security cameras remained to be completed. He noted the City is struggling to get residential developers to finish their projects. Attorney Glaser noted that his firm has hired a newly graduated attorney assisting in attaining pre- pandemic staffing levels. He stated that Ms. Anna Spencer is very excited to commence her career and anticipates working with the City in the new future. 2. Council Reports a. Lakso Parks and Recreation Committee Î Council Member Lakso reported that both Movies in the Park and Main Street Market continue to be very well attended. She also reported that the City is looking at tree trimming in Eagle Park and received recommendations from a DNR forester. She stated that the information would be forwarded to Public Works. She stated that a Volunteer Appreciation Event has been scheduled for October. Anoka County Fire Protection Council Î Council Member Lakso stated that the Centennial Lakes Community Response Team was recruiting again and that information could be found on the police website. She also reported that two (2) of the Centennial Fire District firefighters were deployed to assist victims of Hurricane Ida. b. Koski Î Planning & Zoning Commission Î Council Member Koski stated that the Commission held three (3) public hearings regarding: Garbage/Rubbish - dumpster bags, Home Occupations - auto repair shops and Fencing. He reported that the commission has held numerous discussions regarding parking and outside storage and will be holding a Public Hearing to gain public input regarding the item. He thanked the commission and staff for their hard work on this item as it has been a very lengthy process due to Covid and such. Fire Steering Committee Î Council Member Koski stated that budget discussions were had, approved and forwarded for Council consideration this evening. c. King Economic Development Authority Î Council Member King reported that the EDA Business Appreciation would be taking place tomorrow evening from 5-7 p.m. d. Mosher Economic Development Authority Î Council Member Mosher gave no report. Police Governing Board Î Council Member Mosher gave no report. e. Love Police Governing Board Î Mayor Love gave no report. Page 5 of 6 City of Centerville Council Meeting Minutes September 8, 2021 Fire Steering Committee Î Mayor Love gave no report. North Metro Telecommunications Commission Î Mayor Love gave no report. Other Mayor Reports Î Mayor Love thanked all of the CityÓs volunteers and staff for making Centerville a great city. XI. ADJOURNMENT Mayor Love adjourned by General Consent at 8:13 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & MEETING September 22, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session and Meeting on September 22, 2021. The meeting was also live streamed by North Metro TV. COUNCIL WORK SESSION I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher (arrived at 5:11 p.m.) ABSENT: Council Member Michelle Lakso Council Member Russ Koski Not Approved STAFF: City Administrator Mark Statz City Attorney Kurt Glaser City Finance Director Bruce DeJong II. AGENDA ITEMS 1. Downtown Planning Administrator Statz stated that he desired to discuss with Council their processes, readiness and consideration for future development of the downtown area. He explained that over the past several years Tax Increment Financing (TIF) with no real interest after considerable amounts of time were spent working with the developer and bringing the concepts to P & Z and the Council, the EDA has expended funds for a consultant to study buildability/concept plans for a City owned parcel and potential for existing owners retirement/selling of existing properties. He explained that unless staff and council are on the same level precious resources could be wasted but on the other hand if a developer came in and desired to construct within the zoning and code requirements they are allowed. He questioned whether the Council was comfortable with acquisition of properties or assembling properties to assist/entice development. He stated that recently he was made aware of two (2) downtown buildings that property owners were interested in selling and he has reached out to a developer to inform them of the availability of the properties in an attempt to upgrade the area with new business/building venture versus a buyer of the building using it as it has been. He asked at what point does the City step in and affect change? He referred several under/undeveloped properties in prime locations that maybe the city should consider purchasing. City of Centerville Council Meeting September 22, 2021 Lengthy discussion ensued that maybe the downtown area is not where the focus should be but closer to the freeway, possibilities of rezoning property if a particular development were to request, working with the EDA and a consultant for concept planning, interest in working with a ÐmasterÑ developer again, opportunities for small business grants, whether there was a goal to keep everything within 15 minutes of residents, Centerville being a destination, will the development of Block 7 recharge the downtown area, and priorities of residential property versus commercial property. 2. Old Mill Estate Trail Update Administrator Statz stated that at CouncilÓs last meeting discussion took place regarding the trail slated for the Old Mill Estates that the PalmerÓs were concerned about with the close proximity to their home. He stated that further research has provide the possibility of construction of a boardwalk through the wetland area within the development. He explained that construction could be completed in the area without impacts on the wetland. He stated that the boardwalk would need to be constructed with posts rather than floating. He stated due to the posts costs would be increased. He stated that Stantec had completed a similar project in Blaine approximately 5-6 years ago and is cost $40,000 plus engineering fees. He explained that if the developer were not constructing the trail and rather paid the City the $3,000 to construct a boardwalk, those fees would be applied against the cost. He explained that the property owner was considering options but remains to have interest in the trail being moved. Administrator Statz stated that BlaineÓs boardwalk is maintained by the City with more specialized equipment similar to a gator. Administrator Statz stated that he had discussed grant options with Rice Creek Watershed and there were no grant options available. Discussion ensued regarding narrowing the proposed trail, inability to maintain a narrower trail with existing equipment, boardwalk being a part of the cityÓs infrastructure and not privately constructed, constructing the trail as originally designed, assessing property owners for the construction of a boardwalk and ongoing maintenance if paid for privately. Administrator Statz stated that he is waiting for a true cost estimate for construction of a boardwalk and would discuss options for the trail/boardwalk with the property owner to gain their input. He stated that the item would be placed on the next agenda for further discussion if the property owner remained interested. 3. Junior Council Member Administrator Statz stated that the Mayor brought the idea of a Junior Council Member forward, that he had completed research with the League of MN Cities, the Minnesota Youth Council and other online resources. He reported that most programs involve junior committee members rather than council members. He reported that he found a program in Pennsylvania and reviewed several of their bullet points: non-voting, seated with the full council, actively participate in meetings, etc. Discussion ensued regarding paying a stipend, running program through Centennial High School, Civic student, receiving a grade or extra credit for participation, following Roberts Rules of Order, school session/summer, commencing the position immediately and completing additional research regarding length of PennsylvaniaÓs program. Page 2 of 7 City of Centerville Council Meeting September 22, 2021 4. COVID Response Administrator Statz stated that he has received several questions as to whether or not the City will institute a mask mandate and recommended to council that the city follow State and County guidelines. Council concurred. Mayor Love closed the work session at 6:27 p.m. and a 5 minute break would be prior to the start of the regular council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:33 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher Council Member Michelle Lakso (arrived at 8:03 p.m.) ABSENT: Council Member Russ Koski STAFF: City Administrator Mark Statz City Attorney Kurt Glaser City Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. He noted the EDA presentation would fall under IV. Appointments and Presentations and Rehbein Industrial DeveloperÓs Agreement will be 1.a under New Business IX. Motion by Council Member King, seconded by Council Member Mosher, to Approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. EDA Presentation Mr. Jeff Hanzal, EDA President, appeared before council and presented the EDAÓs 2022 proposed budget. He reiterated the EDAÓs guiding principles and discussed their 2020- 2021 accomplishments which included free ad and commercials to approximately 50 Page 3 of 7 City of Centerville Council Meeting September 22, 2021 businesses (Center Stage program), social media posts, the revolving grant loan program, Blue Sign program, 1737 Main Street conception, Business Appreciation event with guest speakers, and real estate for site development. President Hanzal reported that Committee Member Weatherhead has work very hard on developing placement, sizing, etc. associated with the downtown banners on light poles. He also stated that EDA purchased 150 swag- bags for the Main Street Market event. He also reported that EDA was involved in promoting the technology corridor along 35E along with other agencies. President Hanzal stated that the EDA would like to have a website for presence and will be looking at designs in the future, research grant possibilities for installation of artwork, explore more uses of HRA type funding, assist in designing streetscaping, increase city parks, assist in developing the downtown waterfront and continue its collaboration with other agencies assisting in the CityÓs growth, retention of existing businesses and beautification of the city. Council Member Mosher thanked him for the presentation. Council Member King stated that the presentation was excellent and that the committee is accomplishing many things with a minimal budget. Mayor Love stated that the commission established itself three (3) brief years ago and continues to move forward with great ideas and programs. He stated that he desired for the members to continue to make the city proud and strength relationships with local organizations. V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. None VII. CONSENT AGENDA 1. City of Centerville Claims through September 22, 2021 (Check #34542-34593), (1763-1768E) & Voided Check #34484 2. Centennial Lake Police Department Claims through September 9, 2021 (Check #13993-14001), Payroll Check #13991-13992 & (2021047E) 3. Centennial Fire District Clams through September 14, 2021 (Check #9153- 9156) & Payroll Check #9150-9152 4. Proclamation Î October 2021 Domestic Violence Awareness Month 5. MN Dept. of Health, Source Water Protection Plan Implementation Grant Application (3 Well Sealings) 6. Special Assessment Agreement, Waiver of Hearing & Appeal (Water Connection Fees Associated with 1740 Main Street) Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Council Member King requested clarification on Item #6. Administrator Statz Page 4 of 7 City of Centerville Council Meeting September 22, 2021 stated that it was an Assessment Agreement similar to those residents that connected to water associated with the downtown street project and associated municipal connection. Motion by Council Member King, seconded by Council Member Mosher, to Approve Consent Agenda as Amended. All in favor. Motion carried. VIII.OLD BUSINESS 1. 2022 Preliminary General Fund Budget Adoption Finance Director DeJong updated the council on the 2022 preliminary budget including the cancellation of certain debt levies, truth and taxation hearing, working on city priorities that the residents have come to expect, adding a staff position to ease burden on existing staff, adjusted line items in the budget, finalized the police and fire budget, and suggested a 2.7 % property tax levy increase. He stated that the budget was solid and meets city priorities. He explained that if Council chose to approve the resolution, the levy could only be reduced and not increased in December. He recommended adopting the resolution as prepared. Council Member Mosher questioned the details of the 2.7% tax levy. Finance Director DeJong noted that council can set the preliminary percentage but staff is recommending 2.7%, which equates to approximately $73,000. Council Member King stated he would rather see a 0% increase but is satisfied with 2.7% in order to reduce or eliminate city debt. Mayor Love explained he would like to see the levy increase slowly versus an increase all at once. Motion by Council Member King, seconded by Council Member Mosher, to Adopt the 2022 Preliminary General Fund Budget and Tax Levies for 2022. All in favor. Motion carried. 2. 7064 Centerville Road Î Assessment Waiver and Right of Entry Agreement Administrator Statz stated that he would recommend deferring and escrowing funds for municipal water connection as the property owner purchased the property with the intent to redevelop the property. He stated that the agreement is for 4 years and upon non-development or renewal of the agreement the property owner would be required to connect. It was stated that funds are in escrow and that the property has switched hands. City Attorney Glaser stated the date to hook up to municipal water expired and the existing land owner is seeking an extension. Discussion ensued regarding the length of time, progress being made to redevelop the property, rules for holding the escrowed funds, and the extension for one year. Motion by Council Member King, seconded by Council Member Mosher, to Approve the Assessment Waiver and Right of Entry Agreement for One Year. All in favor. Motion carried. IX. NEW BUSINESS 1. Rehbein Industrial a. DeveloperÓs Agreement Page 5 of 7 City of Centerville Council Meeting September 22, 2021 Administrator Statz explained that there is some conflict between Sutton Transport and Mr. Rehbein in regards to who is responsible for certain fees (i.e. water connection, sewer connection, park dedication and sanitary sewer fees. He stated that the DeveloperÓs agreement is similar to the Rehbein Commercial agreement but this is for one (1) lot. He reported that the agreement is for infrastructure and that City Code states at time of subdivision fees will be paid but an agreement may be made between seller and buyer similar to this situation. He explained that certain fees are allowed to be a part of the building permit and paid by the owner/contractor. The developerÓs agreement is only for public infrastructure. Attorney Glaser recommended approval of the DeveloperÓs agreement and to empower him to make modifications, if necessary. Several members of council suggestion that a mutual agreement between developer and buyer be made prior to council consideration. Mr. Gerald Rehbein, 43896 Brandon Road, Bove, MN, stated his opposition to the agreement, stated that if was between himself and the purchaser in regards to fees and felt that the City was being difficult to work with versus other communities. Attorney Glaser suggested continued communication between Mr. Rehbein and Sutton Transport. Administrator Statz stated that the fees are guaranteed within the agreement no matter who pays them. Attorney Glaser stated that he would ensure the CityÓs interest in fees no matter who paid the fees. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve Development Agreement as Presented Allowing Attorney Glaser the Ability to Modify the Agreement Slightly Dependent on the Outcome of Additional Negotiations While Protecting the CityÓs Interest. All in favor. Motion carried. 2. Code Revisions a. Chapter 50 Î Garbage and Rubbish b. Chapter 156.102 Î Home Occupations c. Chapter 156.111 - Fences City Administrator Statz stated that this is the first reading of proposed language amendments to current City Code. He noted that the amendments were passed by the Planning and Zoning Commission. Council discussion continued regarding fines, enforcement, educational pamphlets, and grandfathering of current businesses along with additional requirements of home businesses and fences in residential districts. Mayor Love requested additional time for public input regarding the proposed amendments. It was discussed that this was the first readings and that the items would again be before council providing an additional opportunity for input from the public. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. AdministratorÓs/Engineer Report Î Administrator Statz provided an update on the Atlas Memory Care facility and the Volunteer Appreciated event scheduled for October, 14, 2021 2. Council Reports a. Lakso Page 6 of 7 City of Centerville Council Meeting September 22, 2021 Parks and Recreation Committee Î Council Member Lakso stated that Movie in the park was well attended and the event went well. Anoka County Fire Protection Council Î Council Member Lakso had not report. b. Koski Î Planning & Zoning Commission Î Due to Council Member Koski absence no report was given. Fire Steering Committee - Due to Council Member Koski absence no report was given. pc. King Economic Development Authority Î Provided updates d. Mosher Economic Development Authority Î Council Member Mosher provided no update. Police Governing Board Î Council Member Mosher provided no update. e. Love Police Governing Board Î Mayor Love provided no report. Fire Steering Committee Î Mayor Love provided no report. North Metro Telecommunications Commission -Mayor Love stated North Metro is back preparing a full fall sports schedule and he read updates from past meeting. Other Mayor Reports Î Mayor Love provided no report. XI. ADJOURNMENT Mayor Love Adjourned the Regularly Scheduled Meeting of September 22, 2021 at 8:51 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7 02/04/22 1:07 PM CITY OF CENTERVILLE Page 1 Check Detail - February 9, 2022 Check DateCheck #Vender NameCommentsAmount 12/4/2022001836EIRS/EFTPSFED W/H - PAY PERIOD 3$3,047.87 12/4/2022001836EIRS/EFTPSFICA/MED - PAY PERIOD 3$4,966.28 Check Nbr 001836 IRS/EFTPS$8,014.15 12/4/2022001837EMINNESOTA DEPT OF REVENUE2022 JANUARY SALES TAX$77.00 12/4/2022001837EMINNESOTA DEPT OF REVENUE2022 JANUARY SALES TAX$53.00 12/4/2022001837EMINNESOTA DEPT OF REVENUE2022 JANUARY SOLID WASTE TAX - GARBAGE$1,177.00 Check Nbr 001837 MINNESOTA DEPT OF REVENUE$1,307.00 12/4/2022001838EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 3$1,354.40 Check Nbr 001838 MINNESOTA DEPT OF REVENUE$1,354.40 12/4/2022001839EOPTUM BANK - H.S.A.H.S.A W/H - PAY PERIOD 3$1,287.58 Check Nbr 001839 OPTUM BANK - H.S.A.$1,287.58 12/4/2022001840EPERAPERA W/H - PAY PERIOD 3$4,117.55 Check Nbr 001840 PERA$4,117.55 12/4/2022001841ETASCTASC W/H FEB$125.00 Check Nbr 001841 TASC$125.00 12/4/2022001842EPSNPSN CHARGES - UTILITIES - 12-1-21 THRU 12-31-21$206.05 12/4/2022001842EPSNPSN CHARGES - PERMITS & FEES - 12-1-21 THRU 12-31-21$63.30 12/4/2022001842EPSNPSN CHARGES - MISC - 12-1-21 THRU 12-31-21$3.58 12/4/2022001842EPSNPSN CHARGES - UTILITIES - 12-1-21 THRU 12-31-21$206.05 Check Nbr 001842 PSN$478.98 12/9/2022034873 AFLACJANUARY AFLAC$198.42 Check Nbr 034873 AFLAC$198.42 12/9/2022034874 AIRFRESH INDUSTRIES, INC.PORTABLE RESTROOM RENTALS$290.00 Check Nbr 034874 AIRFRESH INDUSTRIES, INC.$290.00 12/9/2022034875 ALLINA HEALTHPRE-EMPLOYMENT EXAM - A. LEWIS$266.40 Check Nbr 034875 ALLINA HEALTH$266.40 12/9/2022034876 ALLSTREAMPHONE SERVICE P.W. - SERV THRU 02-22-22$101.11 Check Nbr 034876 ALLSTREAM$101.11 12/9/2022034877 AMERITASVISION CARE THRU 2-28-22$12.24 Check Nbr 034877 AMERITAS$12.24 12/9/2022034878 ANOKA COUNTY TREASURY2022 FEB. BROADBAND$37.50 12/9/2022034878 ANOKA COUNTY TREASURY2022 FEB. BROADBAND$37.50 12/9/2022034878 ANOKA COUNTY TREASURY2022 FEB. BROADBAND$37.50 Check Nbr 034878 ANOKA COUNTY TREASURY$112.50 12/9/2022034879 CANON FINANCIAL SERVICES INC.P.W. COPIER - SERV THRU 1-31-22$33.13 Check Nbr 034879 CANON FINANCIAL SERVICES INC.$33.13 12/9/2022034880 CC & I ENGINEERING INC.RIGHT OF WAY ESCROW RELEASE - R19-013$1,500.00 Check Nbr 034880 CC & I ENGINEERING INC.$1,500.00 12/9/2022034881 CENTENNIAL LAKES POLICE DEPTPOLICE SERVICES - FEB. 2022$76,003.83 Check Nbr 034881 CENTENNIAL LAKES POLICE DEPT$76,003.83 12/9/2022034882 CITY OF ROSEVILLEIT SUPPORT - SERV THRU FEBRUARY 2022$618.59 12/9/2022034882 CITY OF ROSEVILLEIT SUPPORT - SERV THRU FEBRUARY 2022$618.59 12/9/2022034882 CITY OF ROSEVILLEIT SUPPORT - SERV THRU FEBRUARY 2022$618.59 12/9/2022034882 CITY OF ROSEVILLEIT SUPPORT - SERV THRU FEBRUARY 2022$618.60 Check Nbr 034882 CITY OF ROSEVILLE$2,474.37 12/9/2022034883 CONNEXUS ENERGY2085 W CEDAR ST - SERV THRU 01-26-22$295.24 Check Nbr 034883 CONNEXUS ENERGY$295.24 12/9/2022034884 CRYSTEEL TRUCK EQUIPMENT1 TON CUTTING EDGES - REPAIRS$615.07 Check Nbr 034884 CRYSTEEL TRUCK EQUIPMENT$615.07 12/9/2022034885 DEJONG, BRUCEMILEAGE REIMBURSEMENT$48.61 02/04/22 1:07 PM CITY OF CENTERVILLE Page 2 Check Detail - February 9, 2022 Check DateCheck #Vender NameCommentsAmount Check Nbr 034885 DEJONG, BRUCE$48.61 12/9/2022034886 DELTA DENTALFEB. 2022 DENTAL INSURANCE$450.81 Check Nbr 034886 DELTA DENTAL$450.81 12/9/2022034887 DVS RENEWAL2021 CHEV SILVERADO - PLATE #965815$19.25 12/9/2022034887 DVS RENEWAL2015 CHEV SILVERADO - PLATE #948278$19.25 12/9/2022034887 DVS RENEWAL2008 FORD SRW - PLATE #924138$19.25 12/9/2022034887 DVS RENEWAL2021 CHEV SILVERADO - PLATE #965817$19.25 12/9/2022034887 DVS RENEWAL2021 CHEV SILVERADO - PLATE #965816$19.25 12/9/2022034887 DVS RENEWAL2006 FELL TRL - PLATE #188089$19.25 12/9/2022034887 DVS RENEWAL2001 STER - PLATE #910436$19.25 12/9/2022034887 DVS RENEWAL2015 CHEV SIL - PLATE #949830$19.25 12/9/2022034887 DVS RENEWAL2007 STRG STE - PLATE #924136$19.25 Check Nbr 034887 DVS RENEWAL$173.25 12/9/2022034888 GOPHER STATE ONE CALL INC2022 JANUARY SERVICES$12.15 12/9/2022034888 GOPHER STATE ONE CALL INC2022 JANUARY SERVICES$12.15 Check Nbr 034888 GOPHER STATE ONE CALL INC$24.30 12/9/2022034889 GOV OFFICEGOV OFFICE DOMAIN NAME SET-UP CHARGE$25.00 Check Nbr 034889 GOV OFFICE$25.00 12/9/2022034890 HUGO PLUMBING7087-20TH AVE S REPLACE PIPING IN WATER TOWER$320.10 Check Nbr 034890 HUGO PLUMBING$320.10 12/9/2022034891 IMAGE PRINTING & GRAPHICSCERTIFICATE OF OCCUPANCY$48.11 Check Nbr 034891 IMAGE PRINTING & GRAPHICS$48.11 12/9/2022034892 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$31.47 Check Nbr 034892 INNOVATIVE OFFICE SOLUTIONS LL$31.47 12/9/2022034893 LEAGUE OF MN CITIES2022 SAFETY & LOSS CONTROL - M. STATZ$20.00 12/9/2022034893 LEAGUE OF MN CITIES2022 SAFETY & LOSS CONTROL - A. LEWIS$20.00 12/9/2022034893 LEAGUE OF MN CITIESMN CITIES STORMWATER COALITION CONTRIBUTION$530.00 Check Nbr 034893 LEAGUE OF MN CITIES$570.00 12/9/2022034894 MN DNR WATERSPERMIT #1991-6246 - WATER USE & SUMMER WATER$1,710.98 Check Nbr 034894 MN DNR WATERS$1,710.98 12/9/2022034895 NYKANEN INSPECTIONS LLCELECTRICAL INSPECTIONS THRU 01-31-22$282.40 Check Nbr 034895 NYKANEN INSPECTIONS LLC$282.40 12/9/2022034896 PRESS PUBLICATIONSP.H. MAX STORAGE ENTERPRISES$139.75 12/9/2022034896 PRESS PUBLICATIONSORD. 122 FEE SCHEDULE$86.00 Check Nbr 034896 PRESS PUBLICATIONS$225.75 12/9/2022034897 REPUBLIC SERVICES, INC.RECYCLING SERVICE THRU JAN. 2022$4,572.76 12/9/2022034897 REPUBLIC SERVICES, INC.GARBAGE SERVICE THRU JAN. 2022$16,973.97 Check Nbr 034897 REPUBLIC SERVICES, INC.$21,546.73 12/9/2022034898 SAFEGUARD SECURITYMONTHLY FIRE ALARM MONITORING - CITY HALL$44.95 Check Nbr 034898 SAFEGUARD SECURITY$44.95 12/9/2022034899 SAM S CLUB2022 MEMBERSHIP DUES - T. PETERSON & D. SCHMITZ$85.00 Check Nbr 034899 SAM S CLUB$85.00 12/9/2022034900 SUMMIT FIRE PROTECTIONANNUAL SPRINKLER INSPECTION OF 1 WET SYSTEM - P.W.$300.00 Check Nbr 034900 SUMMIT FIRE PROTECTION$300.00 12/9/2022034901 SUN LIFE INSURANCE COMPANYLIFE INS - FEB. 2022$103.26 12/9/2022034901 SUN LIFE INSURANCE COMPANYSHORT TERM DISABILITY INS - FEB. 2022$180.96 Check Nbr 034901 SUN LIFE INSURANCE COMPANY$284.22 12/9/2022034902 TASCADMINISTRATIVE FEES - COBRA$10.00 Check Nbr 034902 TASC$10.00 12/9/2022034903 TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTION THRU 1-31-22$304.00 02/04/22 1:07 PM CITY OF CENTERVILLE Page 3 Check Detail - February 9, 2022 Check DateCheck #Vender NameCommentsAmount Check Nbr 034903 TOKLE INSPECTIONS, INC.$304.00 12/9/2022034904 TRI-STATE BOBCAT, INC.REPAIR PARTS FOR SNOW BLOWER FOR PARK$199.56 Check Nbr 034904 TRI-STATE BOBCAT, INC.$199.56 12/9/2022034905 CONNEXUS ENERGYSTREET LIGHTS - 395653-219678 - SERV THRU 1-26-22$106.01 12/9/2022034905 CONNEXUS ENERGYSTREET LIGHTS - 395653-219699 - SERV THUR 1-26-22$130.42 12/9/2022034905 CONNEXUS ENERGY6800-20TH - RADIO FOR SCADA - SERV THRU 1-26-22$36.74 12/9/2022034905 CONNEXUS ENERGY6800-20TH - RADIO FOR SCADA - SERV THRU 1-26-22$36.75 12/9/2022034905 CONNEXUS ENERGY6900 20TH AVE - LIFT STATION - SERV THRU 1-26-22$157.81 12/9/2022034905 CONNEXUS ENERGY7087-20TH AVE S - WATER TOWER - SERV THRU 1-26-22$271.35 12/9/2022034905 CONNEXUS ENERGY7100 -20TH AVE N - TRAFSG - SERV THRU 1-26-22$162.66 Check Nbr 034905 CONNEXUS ENERGY$901.74 12/9/2022034906 HUGO FEED MILL & ELEVATOR COBUILDING FASTNER 8 @ .59 EA - FOR CABINET AT CITY HALL$4.72 Check Nbr 034906 HUGO FEED MILL & ELEVATOR CO$4.72 12/9/2022034907 INSTRUMENTAL RESEARCH INC2022 JANUARY WATER TESTING$55.00 Check Nbr 034907 INSTRUMENTAL RESEARCH INC$55.00 12/9/2022034908 INTERNATIONAL UNION OF OPERATI2022 FEB. UNION DUES$105.00 Check Nbr 034908 INTERNATIONAL UNION OF OPERATI$105.00 $126,338.67 CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 1/26/2022 - 2/8/2022Feb 03, 2022 03:11PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 923902/03/202202/08/2022ALL SAFE GLOBAL180.08 924002/03/202202/08/2022ANOKA COUNTY TREASURY DEPT.112.50 924102/03/202202/08/2022ASPEN MILLS, INC373.55 924202/03/202202/08/2022CENTENNIAL UTILITIES601.69 924302/03/202202/08/2022EMERGENCY APPARATUS MAINT, INC1,969.93 924402/03/202202/08/2022EMERGENCY TECHNICAL DECON105.50 924502/03/202202/08/2022FRATTALLONE'S HARDWARE STORE26.28 924602/03/202202/08/2022THE LINCOLN NATL LIFE INS CO42.45 924702/03/202202/08/2022VERIZON WIRELESS130.84 924802/03/202202/08/2022WEX BANK693.75 202200302/03/202202/08/2022US BANK1,137.48 Grand Totals: 5,374.05 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 9, 2022 Parks & Recreation VII.4 TITLE OF ISSUE: 5K/8K Festival Logo Contest - Prize Awards BACKGROUND AND SUPPLEMENTAL INFORMATION: Previous Race Coordinator Branch incepted a 5K/8K Festival Logo Contest with the CV Elementary School students. The program has grown and included Centennial Middle School students. The program enlists the assistance of teachers and faculty of the schools by allowing students to utilize a part of their school time to complete an entry to win a monetary prize, a t-shirt with the winning logos on it (1st place winners) and their logo being utilized for the medallion that is hidden in a local park for finding during the festival. The Committee would again like to offer the program. This year they would like to also include students that open enroll in schools outside of the Centennial School District or students that are participating in home schooling. Funding has been requested by Ms. Lonni Olson, who assumed the Logo Contest duties, so that the beginning phase of the contest can commence. Entry forms and rules will be provided to the appropriate faculty at the schools along with the same forms being made available at City Hall. (Prizes for CV Elem. & Middle Schools: (2) 1st Place Winners - $100, (2) 2nd Place Winners - $50 & (2) Honorable Mentions - $25 - Total of $350) COST AND SOURCE(S) OF FUNDING: $350 - P & R Programs REQUESTED COUNCIL ACTION: Motion to Approve the Parks & Recreation Recommendation to Fund the Logo Contest Prize Awards in an Amount not to Exceed $350 for 2022. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 9, 2022 Parks & Recreation VII.5 TITLE OF ISSUE: Acceptance of Resignation of Committee Member Chris Bettinger BACKGROUND AND SUPPLEMENTAL INFORMATION: At the February 2, 2022 P & R Committee meeting, Committee Member Chris Bettinger resigned from the committee stating that his workload and personnel commitments no longer allow him to participate in the fashion that he would like. He thanked the committee for allowing him to serve with them. The committee thanked him for his dedicated years of service. Mr. Bettinger was appointed to the committee on September 5, 2012. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: the esignation of Mr. Chris Bettinger and For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 9, 2022 Public Works VIII. TITLE OF ISSUE: Snow Plowing Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last meeting the city's snow plowing policy was discussed. Council had a few more questions about when snowplowing operations begin and the order in which streets, sidewalks, and trails are plowed. COST AND SOURCE(S) OF FUNDING: Costs for snow plowing come out of the city's General Fund. REQUESTED COUNCIL ACTION: M For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) _____ _____ _____ _____ _____ _____Ki _____ _____ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITYOF CENTERVILLE S NOWPLOWING P OLICY 02/08/201702/09/2022 1. Introduction The city of Centerville believes it is in the best interest of the residents for the city to assume basic responsibility for control of snow and ice on city streets and bituminous trails. Reasonable ice and snow control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The city will use city employees, equipment, and/or private contractors to provide this service. Road conditions are monitored by the Public Works Department in conjunction with the Centennial Lakes Police Department and the weather service. GOALS A. Provide access to emergency vehicles during weather events. B. Maintain streets in safe driving condition, before, during, and after weather Commented \[MS1\]: This is meant to address the comments events. about ongoing snow removal operations (e.g. plowing slush on a C. Provide reasonable and timely access for residents leaving for and returning warm day, etc.) from work. D. Perform snow and ice control in an efficient and cost- effective manner. E. To have streets plowed to full width as soon as possible within 8 hours after snow has quit falling during a typical snowfall event. F. Provide access to city trails once all streets have been cleared. 2. When will city start snow or ice control operations? The Public Works Director will decide when to begin snow or ice control operations. The criteria for that decision are: A. Snow accumulation of 1.5 inches or more; B. Drifting of snow that causes problems for travel; C. Icy conditions which that seriously affect travel; and D. Time of snowfall in relationship to heavy use of streets. Any weather condition(s) which that impacts public safety. E. Plowing will generally begin such that collector streets are plowed as soon as possibleby 6:00 a.m. following a snow fall event. Plowing of neighborhood streets will commence following completion of the collector streets. Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snowplowing operations will not generally be conducted for snowfall of less than 1.5 inches. 3. How snow will be plowed S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.docS:\\Administration\\Policies\\Snowplowing Policy 202217v1.doc 1 Snow will be plowed in a manner so as to minimize any traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. When a plow goes on a bridge, the driver shall slow down so snow does not go over the bridge, if possible. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. 4. Snow Hauling The Public Works Director will determine when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel, and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environmental problems. 5. Priorities and schedule for which streets will be plowed The city has classified city streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets classified as ÐSnow Plow Collector RoutesÑ will be plowed first. These are high volume routes, which connect major sections of the city and provide access for emergency fire, police, and medical services. Snow Plow Collector Routes will be monitored and may be re-plowed as necessary. The second priority will be drives and parking areas for the Fire Station and those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority areas are alleys, cul-de-sacs, and city parking lots. After all streets have been cleared, snow removal on trails will begin. 6. Work schedule for snowplow operators Snowplow operators will be expected to work eight-hour shifts. When conditions and service requirements to the public warrant, the Public Works Director may start shifts at a different time than normal and may conclude work after eight hours. In severe snow emergencies, operators sometimes have to work in excess of more than eight-hour shifts. However, because of budget and safety concerns, no operator shall work more than a twelve-hour shift in any twenty-four hour period. Operators will take a fifteen-minute break every two hours with a half-hour meal break after four hours. After a twelve-hour day, the operators will be replaced if additional qualified personnel are available. All work schedules shall be subject to the collective bargaining agreement then in effect. 7. Weather conditions S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.docS:\\Administration\\Policies\\Snowplowing Policy 202217v1.doc 2 Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of city employees and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility. 8. Use of sand, salt, and other chemicals The City has determined that sand as a means of controlling icy road conditions is more expensive than use of salt (sodium chloride) alone and that except in extremely cold conditions, use of salt alone is more effective in establishing safe streets. Sand remaining on the road is very costly to pick up and dispose of and while on the road may actually impede traction and increase stopping distances. Sand can clog storm sewers, ditches and ponds. As such, salt is the preferred material to control icing of roads, and sand will generally not be used. Streets may be pretreated with salt-brine before a weather event. The City recognizes that winter deicing materials, especially chlorides, can have a detrimental effect on the environment due to the possibility of them remaining in ponds and lakes increasing concentration over time. As such, the City determines that the use of these materials should be managed carefully in order to use just enough material to provide safe streets. It should not be expected that the city will have bare pavements, but rather the goal will be to have bare pavements approaching intersections and in school zones. Material should be placed on the crown of road on residential streets, allowing traffic to carry it to curbside. Ice control materials applied along major roads may be placed for total lane width coverage. Materials should not be applied during plowing operations until the final pass except for intersections, stop signs, major roads, and school zones. In residential areas, materials should be applied approximately one hundred (100) feet before each intersection with a stop sign, depending upon the conditions present at each particular location. Distances on major roads may double, depending on posted speeds, number of lanes and other circumstances. 9. Sidewalks and Trails Concrete Sidewalks abutting private property are the primary responsibility of the abutting property owner who shall keep them clear of snow and ice in accordance with City Code. Bituminous Trails shall be the responsibility of the City. A map of these routes is Commented \[MS2\]: These changes are meant to distinguish available at City Hall. responsibility between sidewalks and trails. Sidewalk and trailTrail snow removal will be completed during non-overtime hours whenever possible, with the understanding that streets will be given higher priority over sidewalks and trails. The criteria for implementing sidewalk and trail snow removal S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.docS:\\Administration\\Policies\\Snowplowing Policy 202217v1.doc 3 operations are as follows: Snow accumulation of 1.5three inches or more Drifting of snow that causes problems for pedestrian travel Additional snowfall of 1.5 three inches or more is not expected within 48 hours of normal commencement Level of Service City owned maintained sidewalks and trails shall be cleared of snow to a width of 60", one time following a snow event of three inches or more. Traction control materials, such as sand, salt and de-icing agents will not be applied to sidewalk or trail surfaces. It is expected that City-owned sidewalks and trails may have few, if any, bare pavement spots. The snow removed shall be discharged alongside sidewalks and trails in Commented \[MS3\]: This change was made to align with city boulevard areas where appropriate. in accordance with city code. code and does not repeat city code so that that if the code is changed, our policy changes with it. Sidewalks abutting private property are the primary responsibility of the abutting property owner who shall keep them clear of snow and ice in accordance with City Code. City staff Commented \[MS4\]: This was simply moved to the top of this may assist in clearing these sidewalks for heavy snow events, if staff time permits. section. We also removed the sentence regarding staff helping with sidewalk snow removal. We feel this leads to confusion as to whose responsibility sidewalks are. Adopted by the Council this _____ day of ___________________, 2022_____. Formatted: Indent: First line: 0.38" S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.docS:\\Administration\\Policies\\Snowplowing Policy 202217v1.doc 4 CITYOFCENTERVILLE S NOWPLOWING P OLICY 02/09/2022 1. Introduction The city of Centerville believes it is in the best interest of the residents for the city to assume basic responsibility for control of snow and ice on city streets and bituminous trails. Reasonable ice and snow control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The city will use city employees, equipment, and/or private contractors to provide this service. Road conditions are monitored by the Public Works Department in conjunction with the Centennial Lakes Police Department and the weather service. GOALS A. Provide access to emergency vehicles during weather events. B. Maintain streets in safe driving condition, before, during, and after weather events C. Provide reasonable and timely access for residents leaving for and returning from work. D. Perform snow and ice control in an efficient and cost-effective manner. E. To have streets plowed to full width as soon as possible after snow has quit falling during a typical snowfall event. F. Provide access to city trails once all streets have been cleared. 2. When will city start snow or ice control operations? The Public Works Director will decide when to begin snow or ice control operations. The criteria for that decision are: A. Snow accumulation of 1.5 inches or more; B. Drifting of snow that causes problems for travel; C. Icy conditions that seriously affect travel; and D. Time of snowfall in relationship to heavy use of streets. Any weather condition(s) that impacts public safety. E. Plowing will generally begin such that collector streets are plowed as soon as possible following a snow fall event. Plowing of neighborhood streets will commence following completion of the collector streets. Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snowplowing operations will not generally be conducted for snowfall of less than 1.5 inches. 3. How snow will be plowed Snow will be plowed in a manner so as to minimize any traffic obstructions. The center of S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.doc 1 the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. When a plow goes on a bridge, the driver shall slow down so snow does not go over the bridge, if possible. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. 4. Snow Hauling The Public Works Director will determine when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel, and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located to minimize environmental problems. 5. Priorities and schedule for which streets will be plowed The city has classified city streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets classified as ÐSnow Plow Collector RoutesÑ will be plowed first. These are high volume routes, which connect major sections of the city and provide access for emergency fire, police, and medical services. Snow Plow Collector Routes will be monitored and may be re-plowed as necessary. The second priority will be drives and parking areas for the Fire Station and those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority areas are alleys, cul-de-sacs, and city parking lots. After all streets have been cleared, snow removal on trails will begin. 6. Work schedule for snowplow operators Snowplow operators will be expected to work eight-hour shifts. When conditions and service requirements to the public warrant, the Public Works Director may start shifts at a different time than normal and may conclude work after eight hours. In severe snow emergencies, operators sometimes have to work more than eight-hour shifts. However, because of budget and safety concerns, no operator shall work more than a twelve-hour shift in any twenty-four hour period. Operators will take a fifteen-minute break every two hours with a half-hour meal break after four hours. After a twelve-hour day, the operators will be replaced if additional qualified personnel are available. All work schedules shall be subject to the collective bargaining agreement then in effect. 7. Weather conditions Snow and ice control operations will be conducted only when weather conditions do not S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.doc 2 endanger the safety of city employees and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility. 8. Use of sand, salt, and other chemicals The City has determined that sand as a means of controlling icy road conditions is more expensive than use of salt (sodium chloride) alone and that except in extremely cold conditions, use of salt alone is more effective in establishing safe streets. Sand remaining on the road is very costly to pick up and dispose of and while on the road may actually impede traction and increase stopping distances. Sand can clog storm sewers, ditches and ponds. As such, salt is the preferred material to control icing of roads, and sand will generally not be used. Streets may be pretreated with salt-brine before a weather event. The City recognizes that winter deicing materials, especially chlorides, can have a detrimental effect on the environment due to the possibility of them remaining in ponds and lakes increasing concentration over time. As such, the City determines that the use of these materials should be managed carefully in order to use just enough material to provide safe streets. It should not be expected that the city will have bare pavements, but rather the goal will be to have bare pavements approaching intersections and in school zones. Material should be placed on the crown of road on residential streets, allowing traffic to carry it to curbside. Ice control materials applied along major roads may be placed for total lane width coverage. Materials should not be applied during plowing operations until the final pass except for intersections, stop signs, major roads, and school zones. In residential areas, materials should be applied approximately one hundred (100) feet before each intersection with a stop sign, depending upon the conditions present at each particular location. Distances on major roads may double, depending on posted speeds, number of lanes and other circumstances. 9. Sidewalks and Trails Concrete Sidewalks abutting private property are the primary responsibility of the abutting property owner who shall keep them clear of snow and ice in accordance with City Code. Bituminous Trails shall be the responsibility of the City. A map of these routes is available at City Hall. Trail snow removal will be completed during non-overtime hours whenever possible, with the understanding that streets will be given higher priority over sidewalks and trails The criteria for implementing sidewalk and trail snow removal operations are as follows: Snow accumulation of 1.5 inches or more S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.doc 3 Drifting of snow that causes problems for pedestrian travel Additional snowfall of 1.5 inches or more is not expected within 48 hours of normal commencement Level of Service City maintained sidewalks and trails shall be cleared of snow in accordance with city code. Adopted by the Council this _____ day of ___________________, 2022. S:\\Administration\\Policies\\Snowplowing Policy 2017v1revisions.doc 4 EXISTING CITY CODE WITH PROPOSED REVISIONS § 91.06 PUBLIC NUISANCES AFFECTING PEACE AND SAFETY. The following are declared to be nuisances affecting public peace and safety: (A) All sSnow and ice not removed fromon public sidewalks and trails which can be removed through conventional means (e.g. shovel, snow blower, etc.) but not snow and ice build- up which would require the use of salt, chisels, heat, or other more extreme measures, 24 Commented \[MS1\]: Hopefullythislanguageisless confusingandalittlefriendlier;notimplyingabare hours after the snow or other precipitation causing the condition has ceased to fall; pavementpolicy.Essentially,ifyouaremakingareasonable efforttoclearyoursidewalk,youareincompliance. Commented \[MS2\]: Thismayneedtochangeifthecityis goingtoabidebythisordinanceaswell.Often,wearenot readytocleartrailswithin24hours. § 93.01 REMOVAL OF SNOW, ICE, DIRT AND RUBBISH FROM SIDEWALKS. (A) Cleaning of sidewalks. All owners of property in the city shall provide for the removal of snow, ice, dirt, debris, litter, branches and other obstructions or accumulation of materials from all public sidewalks adjacent to their property within 24 hours after its deposit Commented \[MS3\]: Again,thismayneedreview. thereon.in accordance with Chapter 91.06. (B) Removal by city; assessment of costs. (1) Any snow, ice, dirt, debris, branches and litter remaining on the public sidewalks of the city, as described in Chapter 91.06, is in violation of this section and may be removed by the Director of Public Works or his or her designee. The Director of Public Works shall determine the cost of the removal and the owner of the property abutting the sidewalk from which the city has made the removal shall be charged for the cost. EXISTING CITY CODE WITH PROPOSED REVISIONS § 91.06 PUBLIC NUISANCES AFFECTING PEACE AND SAFETY. The following are declared to be nuisances affecting public peace and safety: (A) Snow and ice on public sidewalks and trails which can be removed through conventional means (e.g. shovel, snow blower, etc.) but not snow and ice build-up which would require the use of salt, chisels, heat, or other more extreme measures, 24 hours after the snow or other precipitation causing the condition has ceased to fall; § 93.01 REMOVAL OF SNOW, ICE, DIRT AND RUBBISH FROM SIDEWALKS. (A) Cleaning of sidewalks. All owners of property in the city shall provide for the removal of snow, ice, dirt, debris, litter, branches and other obstructions or accumulation of materials from all public sidewalks adjacent to their property in accordance with Chapter 91.06. (B) Removal by city; assessment of costs. (1) Any snow, ice, dirt, debris, branches and litter remaining on the public sidewalks of the city, as described in Chapter 91.06, is in violation of this section and may be removed by the Director of Public Works or his or her designee. The Director of Public Works shall determine the cost of the removal and the owner of the property abutting the sidewalk from which the city has made the removal shall be charged for the cost. SnowplowingOperationsTop5FrequentlyAskedQuestions Q1.Whendoesthecitybeginplowingsnow? ThePublicWorksdirectordecideswhentobeginsnoworicecontroloperations.Thedecisionis basedonvariousfactors,includingsnowaccumulation(1.5inchesormore),driftingofsnow, icyconditionsaffectingtravel,timeofsnowfallrelatedtoheavytraffic,airandpavement temperatures,andweatherforecast. Q2.Whenwillmystreetgetplowed? Plowingwillgenerallybeginsuchthatcollectorstreetsareplowedfirstfollowingasnowfall event.Neighborhoodstreetswillbeplowedaftercollectorstreets. Q3.Whydosnowplowssometimescomebyasecondtimeandleaveawindrowofsnowon theendofmydrivewayafterIhaveshoveled? Sometimesthesnowplowneedstomakeseveralpassestocleartheentireroadwayofsnow. Q4.CanIthrowsnowfrommydrivewayintothestreetifithasnotbeenplowed? NoΑItisillegaltodepositsnowintheroadwaywhetherźƷ͸ƭbeenplowedornot. Q5.WhoshouldIcalltoreportfrozenstormdrains,snowplowingissues,orsnowplowing damage? ContactCentervillePublicWorksat6517927940. Administrator/EngineerÓs Report February 9, 2022 PARKS AND RECREATION Park Board Vacancy The Parks and Recreation Committee is expected to have a vacancy after the City Council accepts the resignation of long-time member Chris Bettinger. Chris served on the Parks and Recreation Board for nearly a decade and has been a part of many projects and the growth of new programs throughout his time on the board. To apply for the vacant position, please email us at info@centervillemn.com or stop in to city hall to pick up an application. Recommendation to Council to Thin Trees from Eagle Park The Committee recommended to Council approval of lowest bidder, LangerÓs Tree Service - $6,950; for thinning of trees, (removal of 83 trees), in an effort to extend the life/growth cycle of remaining trees and to declutter the wooded areas. Council discussed the item at their January 12, 2022 meeting and tabled it for additional research and discussion purposes. Abutting property owners and the HOA will be notified prior to date of removal if approved. Annual Skate/Sled Nights The Parks & Recreation Committee is gearing up for their th second Skate/Sled Night on Saturday, February 12 from 6-9 pm at Laurie LaMotte Memorial Park. The first th Skate/Sled Night was held on Friday, January 14 and it was a huge hit with Centerville residents. Approximately 100 people participated in this fun family event. Like last time, the Wargo Nature Center will provide fat tire bikes, snowshoes and kicksleds for participants to use for free. The Parks and Recreation Committee will be provide FREE popcorn, hot cocoa and sÓmores for roasting over the bonfire. nd At their meeting on February 2, the Parks & Recreation Committee provided input on what theyÓd like to see on the parks pages of the cityÓs website. Skate Park The Parks and Recreation Committee continues to look for the publicÓs input on the existing Wheels Skate Park at Laurie LaMotte Memorial Park. The facility is nearing the end of its useful life and there are important decisions regarding its future that need to be made and taken into consideration (i.e. complete some major maintenance on the existing equipment, buy new modular ramps, rails and the like) or make a major investment in a poured concrete facility? Send us your thoughts at info@centervillemn.com ADMINISTRATION Meeting and City Hall Schedule February 16, 2022 6:30 p.m. Î Economic Development Authority February 23, 2022 6:30 p.m. City Council Meeting March 1, 2022, 6:30 p.m. - Planning & Zoning Commission meeting (Zoom capabilities Î see website calendar) March 2, 2022, 6:30 p.m. Î Parks & Recreation Committee meeting (Zoom capabilities Î see website calendar) March 5, 2022 8:30 a.m. Î 3:30 p.m. Council Retreat, Rice Lake Center (Hugo) CITY COUNCIL Junior Council Member Update Junior Council Member Peterson joined the Council on January 12, 2022 for his first meeting. Welcome aboard, Danny! ECONOMIC DEVELOPMENT Quad Area Chamber of Commerce The Quad Area Chamber of Commerce has several events scheduled this month. 2/15/2022 Î Tuesday Town Hall Listening Session Î Rep. Donald Raleigh will be speaking from 6:00 p.m. Î 7:00 p.m. at the Centennial Library (in the Community Room). 2/19/2022 Î Lions Club Ice Fishing Contest from 9:00 a.m. Î 2:00 p.m. The event will take place at 300 Civic Heights Drive in Circle Pines. 2/21/2022 QACC Board of Directors Meeting and Ambassadors Meeting (Members welcome to audit) Î from 4:00 p.m. Î 5:00 p.m. location: Zoom: https://us02web.zoom.us/j/87148105520?pwd=L2djbW93SGRzd2xYWWJuVTJNck Z2UT09 Anoka County Regional Economic Development (ACRED) th ACRED held their strategic goal setting meeting on January 25. The executive director will be reaching out to the city for feedback on how they can best assist Centerville. COMMUNITY DEVELOPMENT Block 7 Property (Downtown) Î ÐSorel QuarterÑ Staff and the developer (Centra Homes) continue to work on refining the plan for the proposed 26-unit townhouse development in the cityÓs downtown. A DeveloperÓs Agreement and draft HomeownerÓs Association Documents will be presented to the Planning Commission and City Council in the coming weeks. Centerville Elementary School Expansion A few supply chain issues are producing challenges for the contractor, in meeting their original schedule. An expected completion date is unknown at this time. stnd Old Mill Estates 1 and 2 Additions The developer has requested a Letter of Credit reduction. Once a warranty bond for the improvements is received by the city, the reduction request will be processed. The City is in discussion with the homeowner near the cul-de-sac on Old Mill Court, exploring alternative routes for the trail. The city will continue to hold security for the completion of the trail until this process plays out and the trail link is completed. th Centerville Storage (20Ave. Mini Storage) The owner has now completed the necessary improvements to open the facility and is preparing marketing materials for a grand opening. Bay View Villas (Waterworks Site) The vast majority of the project work is now done. Some lakeshore plantings and final landscaping items remain. Mailboxes are now in and the pond has been dredged to final grade. Atlas Villas Memory Care Project (1825 Main Street) Contractors have been experiencing delays due to material shortages but they anticipate being open by April 1, 2022. Development Inquiries Developer looking for 10-12 acres of industrial land for distribution center. Rehbein Commercial Infrastructure work is now, largely complete, with the sewer, water and stormwater having been installed. The street (Michaud Way) has been constructed up through the base course of asphalt. The wearing course will be installed next year if there are no settlements or other issues. The contractor is working through punch list items and will be completing the trail and sidewalks next year. Kwik Trip The owner has communicated that construction could begin by mid-summer, 2022. Norbella Senior Living Norbella has now broken ground on the site, installing utilities and excavating for the foundation and parking lot. Work will continue within the building through the winter. Peterson Shores The developer has signed necessary agreements and is authorized to file the plat. Rehbein Industrial Work on the extension of Fairview Street has been completed, up through the gravel base of the road, including sewer, water and stormwater utilities. Curb and paving will follow in the Spring. Sutton Transport The site has been graded and is ready for construction, once agreements are finalized. 2050/2070 Main Street A permit has been issued for roofing of the building in preparation of the tenant. A rezoning and Conditional Use Permit were approved, pending the sale of the property to a Building Material Supply Center. The user would largely sell to builders and contractors, but will have a public showroom and sales counter. If the sale goes through, we would expect to see a site plan review application soon. Max Storage (Fairview Street) A public hearing was held on February 1 to review an application for a Conditional Use Permit (CUP) to operate what is being termed a ÐMaxi StorageÑ facility. The proposed development would consist of 2 buildings, each with 8 for-lease units which would include a large overhead door, and enough space (50Ó x 208Ó) to house equipment for small contractors working in the trades. The heated units may also be available for rental to store personal items, such as RVs, boats and other large equipment. The Planning and Zoning Commission had a number of comments and questions for the applicants to address, including landscaping, operational and building code issues. The public hearing for the project has been left open to allow for further public comment. We anticipate the applicant addressing the comments at st the next P&Z meeting on March 1. CODE ENFORCEMENT General Inoperable vehicles parked in front yard. COMMUNITY ENGAGEMENT Web Site Social Media AdministratorÓs Report uploaded Center Stage Committee Agendas/Packets uploaded Meeting Agendas Public Hearings Reader Board Meeting Schedules Community Email List Community Events AdministratorÓs Report Meeting Agendas FINANCE American Rescue Plan (ARP) The City Council reviewed information from the Finance Director regarding the eligibility of certain expenses and the opportunity to recover lost revenue. The US Treasury has now finalized their guidance on lost revenue, which provides a flat amount for recovery by each city, which is well above CentervilleÓs allotment. If funds are allocated for lost revenue, they must simply be spent on general government expenses. Council has not made formal commitments yet. PUBLIC WORKS Snow Plow Season At the last meeting the city's snow plowing policy was discussed. Council had a few more questions about when snowplowing operations begin and the order in which streets, sidewalks, and trails are plowed. Also discussed was a desire for consistency between City Code and our Policy. Revisions to our policy have been made in an effort to address those issues. STORMWATER/WETLAND Rice Creek Watershed District Erosion Control Inspection Partnership. The city kicked off its first few months of a new partnership with the Rice Creek Watershed District, earlier this summer. The agreement between the city and RCWD eliminates overlapping inspections on development sites, keeping development costs down. The watershed district supplies the inspections and the city pays for half of their costs. Recently, the city received its first invoice from the watershed and happily paid it in full! Both organizations are hopeful that this partnership can lead to more collaborative programs that cut government bureaucracy while still fulfilling the missions of our respective organizations. SEWER AND WATER Commercial Water Connection Fee Assistance As part of the cityÓs ongoing effort to help businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. The program is offered for a limited time only and is subject to conditions. Wellhead Protection Plan We have been notified that our grant application to seal some wells in our Wellhead Protection Area was received and is ready to be funded. A grant agreement has been executed and staff is pursuing quotes to complete the work. PUBLIC SAFETY Centennial Fire District From Battalion Chief Matt Montain - On February 1, 2022 there was a structure fire in the city along Eagle Trail. All residents made it out of the house safely and no firefighters were injured during the extinguishment. The house is uninhabitable and all utilities were shut off at the home. There were more than 40 firefighters from four departments (Centennial, SBM, Lino Lakes and Lexington) working to extinguish the fire on a very cold and windy evening. Mayor Love reached out to offer support as the incident was happening, and Councilman Mosher opened his home to the family. Councilman MosherÓs willingness to host the family in an effort to keep his neighbors safe and warm during this tragic event is one of many reasons that Centerville is so great! Special thank you to Public Works for coming in last night Î it was cold and icy Check out The Fire Safety Tips Below Centennial Lakes Police Department Chief Mork and his staff continue to focus on keeping adequately staffed through the pandemic, staggering shifts and making other adjustments to their operations. They have also been busy preparing their annual report, to be presented to the Police Governing Board at an upcoming meeting.