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2022-02-23 WS & CC Packet
C'entervi(fe £stabtufied 1857 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING A d" L' XT" A Wednesday, February 23, 2022 5:00 p.m. Meeting will be held exclusively via Videoconference Join Via Zoom Meeting https://us02web.zoom.us/i/478824301 Meeting Live Streamed at: https:Hnorthmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Commissioner Reinert, Anoka County Commission, District 6 2. Ms. Bev Mathiasen, Republic Services — Annual Audit/Market Trends 3. Essential Worker Pay — Public Safety III. ADJOURNMENT COUNCIL MEETING (6:30 PM) L CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1. None VL APPROVAL OF MINUTES 1. October 13, 2021 City Council Meeting Minutes 2. October 27, 2021 City Council Work Session and Meeting Minutes VIL CONSENT AGENDA 1. City of Centerville Claims through February 23, 2022 (Check #34909-34928), & (1844E-1849E) 2. Centennial Lake Police Department Claims through February 17, 2022 (Check #14222-14229) & (E2022012-E2022013) 3. Centennial Fire District Claims through February 22, 2022 (Check #9252-9260) & Payroll (Check #9249-9251) 4. Encroachment Agreement —1841 Old Mill Court, Fence 5. League of MN Cities Insurance Trust — Not Waive Liability Limits 6. Escrow Agreement — Kwik Trip (Turn Lane Construction) 7. Res. #22-OXX — Re -Establishing Precincts & Polling Place (Redistricting) VIII. OLD BUSINESS 1. City Hall Campus Renovations IX. NEW BUSINESS 1. Letter of Credit Reduction Request — Old Mill Estates (1st and 2" Additions) 2. Website Update X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report 2. Council Reports a. Lakso ■ Parks & Recreation ■ Anoka County Fire Protection Council b. Koski ■ Planning & Zoning Commission ■ Fire Steering Committee C. King ■ Economic Development Authority ■ Fire Steering Committee d. Mosher ■ Economic Development Authority ■ Police Governing Board e. Love ■ North Metro Telecommunications Commission ■ Police Governing Board ■ Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL ➢ 2021 PEG Fees Report ➢ CenterPoint Energy Proposed Rate Increase REMINDERS All meetings begin at 6:30 PM unless otherwise noted ➢ Planning and Zoning Commission — Tuesday, March 1, 2022 ➢ Fete des Lacs Committee — Wednesday, March 2, 2022 (5:00 PM) ➢ Parks and Recreation Committee — Wednesday, March 2, 2022 ➢ City Council — Wednesday, February 9, 2022 ➢ EDA — Wednesday, March 16, 2022 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Centerviffe Agenda Item # Department: Requested Council Meeting Date: WS 1 Administration February 23, 2022 TITLE OF ISSUE: County Update - Commissioner Jeff Reinert - District 6 BACKGROUND AND SUPPLEMENTAL INFORMATION: Commissioner Reinert will be on hand to give an update on County initiatives and field questions from the Council. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. 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Neither of our Joint Powers Boards (Police and Fire) have discussed this as an option, to date. Discussion could be had, centered on whether or not this is something for which we should advocate through our representatives to those boards. COST AND SOURCE(S) OF FUNDING: Cost TBD - Source of funds would likely be ARPA. REQUESTED COUNCIL ACTION: Discussion only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Nay �Love Koski Lakso Other (specify) King Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular I � L-1 Other: CITY OF CENTERVILLE CITY COUNCIL MEETING October 13, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on October 13, 2021. The meeting was also live streamed by North Metro TV. COUNCIL MEETING L CALL TO ORDER Mayor D. Love called the meeting to order at 6:33 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher Council Member Russ Koski ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Not Approved *Note that "present" is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz noted one person signed up for public comment. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Amended. All in favor. Motion carried. Mr. Tom Willharber, 6849 Centerville Road, Treasurer Centerville Lions, donated a check for $500 to the Parks & Recreation Committee with the understanding the money would be used for repairing/replacing the monument marker at Tracie McBride Park. Motion by Council Member Koski, seconded by Council Member King to Approve the Acceptance of a Check in the Amount of $500 to Parks & Recreation Committee for the Repair/Replacement of the Monument Marker at Tracie McBride Park. All in favor. Motion carried. City of Centerville Council Meeting Minutes October 13, 2021 IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS None VI. APPROVAL OF THE MINUTES 1. July 14, 2021 City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications to the minutes if desired. Council Member Koski stated that he had emailed Clerk Bender regarding several grammatical errors and requested that the minutes be modified accordingly. Mayor Love thanked Council Member Koski for filling in for him at the meeting in his absence. Motion by Council Member King, seconded by Council Member Mosher to Approve the July 14, 2021 City Council Meeting Minutes with the Inclusion of Council Member Koski's Requested Modifications. All in favor. Motion carried. 2. July 28, 2021 City Council Work Session, Meeting and Closed Executive Session Administrator Statz asked the Council to table this item in order to provide more information. Motion by Council Member Koski, seconded by Council Member King to Table the July 28, 2021 City Council Meeting Minutes. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through October 13, 2021 (Check #34594-34639), (1769-1773) & Voided Check #34567, 34578 & 34598 2. Centennial Lake Police Department Claims through October 8, 2021 (Check #14004-14041), Payroll Check #14002-14003, 14027-14028 & (2021048- 2021054E) 3. Centennial Fire District Clams through October 12, 2021 (Check #9160-9183), E2021013-2021014 & Payroll Check #9157-9159 & 9170-9172 4. Sensaphone — (Premium Ethernet Subscription Plan — SCADA) 5. Anoka County 2022 Agreement for Residential Recycling Program 6. Anoka County JPA — Allocate Election Expenses 7. Encroachment Agreement, 7163 Brian Drive — Fence 8. Repair/Maintenance Trail & Roadways — 2021 (Muellner Asphalt - $35,XXX) 9. 2 AM Liquor License Renewals 10. Final Pay Request for LaMotte Park Stormwater Reuse Expansion Project Page 2 of 9 City of Centerville Council Meeting Minutes October 13, 2021 Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Council Member King requested the Items #4, #5, and #8 be pulled from the Consent Agenda for additional discussion. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Consent Agenda Items #1-3, #6-7, and #9-10. All in favor. Motion carried. Item #4. Sensaphone — (Premium Ethernet Subscription Plan — SCADA) Council Member King asked for clarification of the item. Administrator Statz stated that this is an annual renewal allowing the SCADA system to be controlled from a remote location from a laptop/cellphone, etc. He stated that it is a 24-7 dedicated connection. Council Member King asked how the water/sewer systems were operating now with warnings/failures, etc. Administrator Statz stated that the software has been provided with a call list but staff did not have the ability to acknowledge warnings/failures, etc. Mayor Love questioned if a water emergency arose would it be directed through this avenue or 911. Administrator Statz stated that a similar emergency would be directed through 911 with the Public Works Department being notified. Motion by Council Member King, seconded by Council Member Koski to Approve Consent Agenda Item #4 as presented. All in favor. Motion carried. Item #5. Anoka County 2022 Agreement for Residential Recycling Program Administrator Statz stated that each year the city work with the County to put together a plan on how we anticipate utilizing our base level funding. He stated that there are options for additional funding for items such as fixed recycling containers for the parks, or offering of recycling opportunities (collaboration with Green Lights and coupons), Clean Up Day, etc. He stated that on property tax statements of all Anoka County residents there is a Solid Waste Fee and that funds educational opportunities for the public and the programs offered. He reported that the idea is for landfill abatement/recycling. Discussion ensued regarding where the funding was coming from, line item on County property tax statements for Solid Waste, effect on garbage and recycling bills, potential organic collection program and compostable item collection. Motion by Council Member Mosher, seconded by Council Member Koski to Approve Consent Agenda Item #5 as presented. All in favor. Motion carried. Item #8. Repair/Maintenance Trail & Roadways — 2021 (Muellner Asphalt — $35,XXX) Council Member King asked where on the trails the work would be completed. Administrator Statz stated that a portion of the trail segment near Meadow Court where there has been tree root intrusion and the remainder is roadways. Page 3 of 9 City of Centerville Council Meeting Minutes October 13, 2021 Discussion ensued regarding storm sewer lifting/speed bumps, that the work would be completed yet this year, street projects, Street Fund balance, funding allocation annually and replacement/repair of the City Hall parking lot. Motion by Council Member Koski seconded by Council Member King to Approve Consent Agenda Item #8 as presented. All in favor. Motion carried. VIIL OLD BUSINESS 1. Code Revisions (2nd Reading) a. Ord. #XXX, Second Series —Amending City Code Chapter 50, Garbage Administrator Statz stated that the Planning & Zoning Commission held a public hearing where minimal comments were received. He stated that this is the second reading. He also stated that the proposed language was simple, allowed for soft -sided dumpster bags and minimal regulations regarding placement, contents, length of time allowable (two weeks/14 days for pickup), etc. He also stated that discussion included potentially licensing of haulers, limited administration, when the 14 day period would commence and explained upon complaint. He reported that some individuals had utilized the temporary dumpsters/bagsters in the past and felt that pickup was timely. Council Member King questioned if citizens would have any recourse if the bags did not get removed. Administrator Statz stated that the amendment would allow Staff to call the hauler on behalf of the resident to ensure removal. Mayor Love thanked the Planning and Zoning Commission for pushing this forward and Commissioner Kubat for assisting staff with a sample code from another community. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Ord. #116, Second Series — Amending City Code Chapter 50, Garbage as presented. All in favor. Motion carried. b. Ord. #XXX, Second Series — Amending City Code Chapter 156, §102, Home Occupations Administrator Statz stated that the Planning & Zoning Commission held a public hearing where minimal comments were received regarding the item. He explained that several residents have been operating an auto repair business from their residence and that staff/law enforcement have had a difficult time enforcing nuisance calls regarding the activity. Administrator Statz stated that the proposed language would exclude this type of business as a Home Occupation unless you owned 2 acres or more. Discussion ensued documentation of such a business, individuals operating within the Code, proper disposal of waste/public health safety concerns, County licensing requirements, enforcement, and notification of adoption to those that are currently operating illegally and the CLPD. Page 4 of 9 City of Centerville Council Meeting Minutes October 13, 2021 Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Ord. #117, Second Series - Amending City Code Chapter 156, 002, Home Occupations as presented. All in favor. Motion carried. c. Ord. #XXX, Second Series —Amending City Code Chapter 156, §111, Fence Administrator Statz again stated that the Planning & Zoning Commission held a public hearing where minimal comments were received regarding the item. He stated that the modifications would allow for fences to be placed at the front edge of the home rather than 10 feet back. He stated that staff provided research regarding neighboring communities' requirements being the same as the proposed language. Discussion ensued regarding the difference between 6 foot and decorative fencing and Administrator Statz stated that the existing language regarding a decorative fence is from the front of the home to the road right-of-way remains the same. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Ord. #118, Second Series — Amending City Code Chapter 156, W1, Fence as presented. All in favor. Motion carried. 2. Rehbein Commercial — Amended Development Agreement Administrator Statz stated that this was a simple change to the previous agreement allowing for a Letter of Credit in the amount of $50,000 and a Letter of Credit. He stated that he believes this is a great compromise between the City and the developer, believes the City is well protected and that this may be a better practice in the future for commercial developers. Attorney Glaser reassured the Council that the City was protected for a longer timeframe, the same procedures have been requested by the developer for the Sutton development and this added for a smoother process. Attorney Glaser stated that is frees up working capital for the developer, giving them more flexibility. Council Member Koski requested a definition of a bond. Attorney Glaser stated that this type of bond is a surety bond (insurance device/ensures the project will be completed) rather than a bond that the City would sell to an investor in return for money/loan. Administrator Statz stated that further into the development phases that this bond would be converted into a warranty bond covering infrastructure after the warranty period has expired. Council Member Mosher asked what happens upon completion of the project. Attorney Glaser stated that the bonds are for public infrastructure and the LOC remains until the lots are developed. Council Member King asked what items would be covered by the LOC. Administrator Statz stated items that the developer is responsible for and if those same items are not completed in time the city has avenues to make draws on it to complete the items. City Attorney Glaser assured City Council the staff is doing everything they can in order to cover any inflation/rising costs, protecting the City from outstanding liabilities, etc. Page 5 of 9 City of Centerville Council Meeting Minutes October 13, 2021 Mayor Love understands Mr. Rehbein wants the purchaser of the land to pay some of the fees. Once property is purchased and fees are paid, then the City will release portions/adequate amounts to cover what has been completed. Motion by Council Member Kind, seconded by Council Member Mosher, to Approve the Amended Development Agreement for Rehbein Commercial as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Personnel Policy Update Administrator Statz stated that over the course of 10-15 years, the non -union employees have kept up with the union staff regarding the maximum PTO carryover from year to year. He stated that with the last contract, this same benefit was not received by non -union staff. He stated that he wanted to place this before Council prior to year-end allowing employees the opportunity to determine whether to use time or bank it if desired. Discussion ensued regarding financial obligations if the City needed to payout an employee, within mid -range of cafeteria plans and other cities, employees being the City's greatest assets and government versus private employment benefits. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Personnel Police Update. All in favor. Motion carried. 2. Resolution 21-OXX - Establishing a Junior Council Member Program Administrator Statz stated that this item has been discussed previously at Work Sessions. He stated that the position would not have voting capabilities, would not be compensated, Centennial School enrollee age 16-18 (junior or senior) with preference being given to a Centerville resident. Lengthy discussion ensued regarding compensation with two (2) members desiring to offer pay. A Council Member felt that a youth should participate for educational experience rather than compensation. Administrator Statz stated that he had concerns about training, mentoring, and teaching proper meeting etiquette. It was felt that Council would interview candidates and chose the best for the position. Attorney Glaser stated that in order to compensate a student would be to have language stated that in a contract. Discussion ensued regarding a scholarship rather than compensation. Administrator Statz stated that he is requesting Council action this evening on the presented resolution and compensation/scholarship could be discussed at a later date. Motion by Council Member King, seconded by Council Member Mosher, to Approve Res. 21-014 - Establishing a Junior Council Member Program as presented. All in favor. Motion carried. Page 6 of 9 City of Centerville Council Meeting Minutes October 13, 2021 3. Assistant City Administrator Position Administrator Statz stated that the items has been discussed previously and reviewed pre -recession staffing numbers with Council. He stated that he looks forward to exploring candidates and discussed that the pay range that he is proposing would be $55,000-$75,000 depending on experience and competency. He stated that the job description has included Council Member Lakso's suggestions and that this position may be an entry level position with the potential to be a Senior level position in the future, similar to the Senior Account Clerk's position. Council Member King questioned how much money the City was saving by combining the City Engineer and the City Administrator positions. Administrator Statz stated that the new position would free up some of his time allowing for more engineering tasks. Council Member Koski stated that he supports the position but feels that duties should be well defined so that no one is stepping on someone's toes and staff is in harmony, understands their duties and does not feel like they are being stepped on as they are long-standing employees. Mayor Love inquired about infrastructure costs associate with the hiring. City Administrator Statz stated this will not involve building costs but will be minimal such as a cubical, computer, software, etc. Discussion ensued regarding willingness to accept a candidate with years of experience or some experience, having the Personnel Committee assist with interviews, learning curve, progression of duties, etc. Motion by Council Member Koski, seconded by Council Member King to Approve the Hiring of an Assistant City Administrator Position as presented with a salary ranee of $55,000-$75,000 annually. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator's/Engineer Report — Administrator Statz stated that there was a vacancy on the watershed board and that if any Centerville resident was interested to come forward. He stated that Council will endorse a candidate at their next meeting. He also stated that there has been lengthy discussion on procedures for appointment as a lawsuit is pending from Circle Pines and their previous appointment not being recognized. He stated that all cities will be endorsing a list of candidates within the RCWD for appointment. Administrator Statz stated that Census information came in lower than what has been tracked by Met Council. He stated that Met. Council estimated 3,896 and 4,050 in 2019. He stated that the average age is closer to the metro average of 2.92 (2.76 — Centerville). He stated that population decrease would help with the police and fire budgets but makes it more difficult for the City to achieve a population of 5,000. He also reported that the Cities MS4 Permit to discharge storm water was approved through 2025. He stated that the application was 30 pages this year and that previously it was only 7 pages. Council Member King asked whether the program was redundant. Administrator Statz stated tthat Page 7of9 City of Centerville Council Meeting Minutes October 13, 2021 RCWD would be completing inspections on things and Stantec would be completing inspections on others with reporting being completed in partnership. 2. Council Reports a. Lakso • Parks and Recreation Committee — No report was given as Council Member Lakso was absent. • Anoka County Fire Protection Council — No report was given as Council Member Lakso was absent. b. Koski • Planning & Zoning Commission — Council Member Koski stated that the Commission held a public hearing regarding outside storage and parking. He stated that approximately 15 people attended with approximately eight (8) of them providing comment. He stated that suggested language limiting parking 10' from curb when parking in a driveway was dissatisfying due to company, kids moving home due to Covid, etc. Other comments were that parameters do not fit all parcels as some are not all square and may be the language was too ridge regarding impervious surface along a garage. It was also stated that the City is losing its small -town -feel. • Fire Steering Committee - Council Member Koski stated that the next meeting would take place on October 28 at the City of Circle Pines at 6:00 p.m. and reported that two (2) firefighters from Centennial assisted victims of Hurricane Ida. C. King — Council Member King thanked residents that attended the recent Planning & Zoning Commission and provided comment. He stated that he appreciates when residents are involved in discussions. • Economic Development Authority — Council Member King reported that the meeting will take place the following week. d. Mosher • Economic Development Authority — Council Member Mosher stated that the meeting would take place the following week. • Police Governing Board — Council Member Mosher stated that there was no report to be given. e. Love — Mayor Love stated that he appreciated residents' attendance of the Planning & Zoning Commission and their participation in the meeting. He encouraged residents to find ways to become involved in their community. He stated that the Volunteer Appreciation Event was taking place at the Fire Hall at 6:00 p.m. — 7:15 p.m. tomorrow evening. • Police Governing Board • Fire Steering Committee • North Metro Telecommunications Commission • Other Mayor Reports XI. RECESSED TO CLOSED EXECUTIVE SESSION Page 8 of 9 City of Centerville Council Meeting Minutes October 13, 2021 Mayor Love recessed the regularly scheduled City Council meeting at 9:01 p.m. XI. CLOSED EXECUTIVE SESSION CLOSED EXECUTIVE SESSION (Pursuant to MN Statute Section 13D.05, Subdivision 3b City Attorney read the following: Discussion and examination of legal opinion and strategy regarding the properties 2050 and 2070 Main Street. Absolute confidentiality is required for a full and candid discussion with Legal Counsel and such discussion could not occur in a public setting without jeopardizing the City's legal position. I. ROLL CALL Mayor Love, Council Members King, Koski and Mosher along with City Attorney Glaser and Administrator Statz were present. II. DISCUSSION Discussion tookplace regarding a request to rezone the property from B-2 to B-1 and a Conditional Use Permit for outside storage without a principle structure. Discussion also took place regarding the 60 day rule and cleanup of the lot. Motion by Council Member Koski, seconded by Council Member Mosher to close the Closed Executive Session and Re -Open the Regular Council Meeting at 9:49 p.m. XIL ADJOURNMENT Motion by Council Member Mosher, seconded by Council Member Koski to Adiourn the Regularly Scheduled Council Meeting at 9:49 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING October 27, 2021 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on October 27, 2021. The meeting was also live streamed by North Metro TV. COUNCIL WORK SESSION I. CALL TO ORDER Mayor D. Love called the special meeting to order at 5:00 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Not Approved Council Member Steve King (Arrived at 5:03 p.m.) Council Member Michelle Lakso (Arrived at 5:02 p.m.) ABSENT: None. STAFF: City Administrator Mark Statz Finance Director Bruce DeJong II. ITEMS OF DISCUSSION 1. American Rescue Plan (ARP) Administrator Statz stated that this funding is less restrictive that the CARES Act Funding, that funds may not be given to the police or fire for payroll and that the funds must be used for loss of revenue (liquor licenses, late fees on sewer/water bills. He stated that Finance Director DeJong had been attending seminars and will continue to stay abreast of the rules and regulations related to the funding. Finance Director DeJong reviewed his presented memorandum with Council and answered their questions. Discussion ensued regarding Phase III of remodeling of City Hall, website, parking lot improvement, premium pay for essential workers, infrastructure improvements, sewer/water/storm sewer improvements, discounted commercial water fees and EDA programs. 2. Downtown Redevelopment Strategies Administrator Statz discussed strategies for possible redevelopment offerings other than TIF or similar programs. He suggested the potential for a municipal parking lot in the downtown area. City of Centerville Council Meeting Minutes October 27, 2021 He stated that this would assist Kelly's, Southern Rail a potential for construction of a Brew Pub on the Rivard parcel and Sorg parcel. He stated that he desired to ascertain Council's opinion before speaking with the Brew Pub again. Discussion ensued regarding liquor license requirements, incentives, destination, sparking development, whether a realtor would feel that the downtown area would be more attractive if there were a municipal parking lot and ascertaining whether there were concerns from all abutting property owners. 3. Broadband Grants Administrator Statz stated that there was a matching grant available to the City for a small area within Centerville that would qualify as an underserved area (near Creative Kids daycare, along Center Street to Cedar Street. He stated that he is requesting the Council's direction on the item. Consensus of the Council was not to apply for the grant as the area was very small and development would drive services. 4. Old Mill Court Backyard Drainage Issues Administrator Statz stated that several residents along Old Mill Court believe that there is an issue with backyard drainage. Administrator Statz stated that staff has reviewed the situation and As - Built surveys available. Staff believes that surveying of the area and televising of the draintile will not identify significant problems. Staff believes that a layer of clay, black dirt and sod may be causing the issue and that simply exposing the draintile and backfilling it with peak rock will improve the majority of the issues. Mr. David Kubat, 1833 Old Mill Court, briefly discussed the issues and requested assistance from Council as residents felt that this would be a life-long issue with their homes if not taken care of, the builders want to fix the issue, fear that not all of the three (3) homeowners will fix their yards, and that re -regrading of the area would be costly. Council thanked Mr. Kubat for his concerns, showed empathy, asked if how Administrator Statz addressed the issue was appropriate, but felt that it was a Developer/property owner issue as the draintile was installed by the Developer. Mayor Love adjourned the Work Session at 6:22 p.m. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. Page 2 of 7 City of Centerville Council Meeting Minutes October 27, 2021 ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher Council Member Russ Koski Council Member Michelle Lakso ABSENT: None STAFF: City Administrator Mark Statz City Attorney Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member King, seconded by Council Member Lakso to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. July 28, 2021 City Council Work Session, Meeting and Closed Executive Session Minutes Mayor Love provided an opportunity for Council to make modifications to the minutes if desired. Council Member Lakso would like the record to state City Council was supportive of the hiring of the position of Assistant City Administrator. Administrator Statz questioned whether City staff could make the adjustment or does City Council require approval for the adjustments. Motion by Council Member King, seconded by Council Member Mosher to Approve the July 28, 2021 City Council Work Session, Meeting and Closed Executive Session Minute as Amended. All in favor. Motion carried. Page 3 of 7 City of Centerville Council Meeting Minutes October 27, 2021 VIL CONSENT AGENDA 1. City of Centerville Claims through October 27, 2021 (Check #34640-34673), (1766-1781E) & Voided Check #34638 2. Centennial Lake Police Department Claims through October 21, 2021 (Check #14042-14052), Payroll Check #14053-14054 & (2021055-2021056E) 3. Centennial Fire District Clams through October 12, 2021 (Check #9184-9191, E202102) 4. Endorsement of Metro Cities' Administrator as a Voting Representative This item was removed from the consent agenda. 5. This item was removed from the consent agenda. Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Mayor Love inquired whether endorsing legislative policies is a practice the City Council partakes in. Administrator Statz stated it has been done but sometimes the timing of these policies do not coincide with City Council meetings. Mayor Love also wondered if Administrator Statz will be the sole voting member. Council Member Koski questioned if Administrator Statz could explain the function and purpose of the Metro Cities group. Administrator Statz explained Metro Cities is an arm of the League of MN Cities, focusing on the metro area to provide lobbying services at the legislative level. Metro Cities tracks legislation through the process. Legislators tend to listen to this group because of its large size. Mayor Love added this is a great opportunity for city officials to become involved and help set policies. Mayor Love requested items 44-5 pulled from the Consent Agenda for further discussion. Motion by Council Member Koski, seconded by Council Member King, to Approve Consent Agenda Items #1-3. All in favor. Motion carried. 4. Endorsement of Metro Cities' 2022 Legislative Policies & Appointing City Administrator as a Voting Representative Council Member King wondered how often this group meets and the number of people on the Committee. Administrator Statz stated they meet twice a year for bi-annual meetings and policy adoptions. They also allow members to make motions when policies are not agreed upon by all participants. Administrator Statz also commented anyone could choose to sit on this Committee. Mayor Love inquired more details of Metro Cities' purpose. Administrator Statz explained he would have the opportunity to help set policies to help grow the city of Centerville. These policies then go out to all of the cities in the group for approval. Page 4 of 7 City of Centerville Council Meeting Minutes October 27, 2021 Council Member Mosher thanked Mayor Love for the explanation of this process. Administrator Statz emphasized this is how policies are made and brought to the Legislature. He also noted he could get you in contact with the appropriate legislative representative to discuss further concerns. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve Consent Agenda Item #4. All in favor. Motion carried. 5. Encroachment Agreement, 1784 Meadow Lane - Fence Administrator Statz stated City code requires fencing around an outdoor pool. Council Member Lakso wondered about requirements of property owner if existing fence had to be moved. Administrator Statz stated removal of a fence in a drainage and utility easement is usually temporary. Council Member King was concerned residents may not understand the definition of this city code. Administrator Statz provided a variety of options for the property owner during this process. Mayor Love provided other options such as fencing around only the pool or use pool covers. Council Member King questioned if tabling this until City Council members have a complete understanding of this agreement. Motion by Council Member Lakso, seconded by Council Member Koski to Approve Consent Agenda Item #5. All in favor. Motion carried. VIIL OLD BUSINESS 1. Sutton Transport a. Site Plan b. Conditional Use Permit c. Final Plat Administrator Statz explained nothing has changed since this was originally shown to the City Council. Sutton Transport is looking to complete the process by approving the permits and plans that have been shared but not yet approved. Council Member Lakso noted no issues were directed to Planning and Zoning back in August. Council Member Koski questioned why the approvals are delayed. Administrator Statz stated disagreements between the property and land owner pushed it back a month and it never was approved. City Attorney Glaser added participants had to close on the agreement before the City could approve the plans. Council Member Koski wondered if all three can be approved in one motion. He also wanted clarification on differences between the resolution and the Conditional Use Permit. Administrator Statz requested a separate motion to approve the Conditional Use Permit and also stated the Resolution has to come before the motion to approve the Conditional Use Permit. Page 5 of 7 City of Centerville Council Meeting Minutes October 27, 2021 Attorney Glaser advised City Council to remove the Conditional Use Permit from the motion and clarify that he has authority to make small changes only to the Development Agreement. Mayor Love and Council Member Koski stated they were glad this agreement is complete. Motion by Council Member Koski, seconded by Council Member King to Approve the Sutton Transport Final Plat and Site Plan. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Resolution Granting the Conditional Use Permit by Sutton Transport. All in favor. Motion carried. IX. NEW BUSINESS 1. The Shores Outlot a Tax Forfeiture/Anoka County Tax Forfeit 2021 Classification Property for Sale Administrator Statz received a letter from Anoka County asking if Centerville wanted to purchase the forfeited property. He noted City staff recommended the County take it over. Council Member Lakso inquired about the designated easement on this property. Administrator Statz noted this is part of the Native American Community and they do not want signage or publicity regarding this piece of property. Motion by Council Member Koski, seconded by Council Member King to Communicate to the County that the City is Not Interested in Purchasing the Property and Would Like the County to Retain It. All in favor. Motion carried. Attorney Glaser further explained if the County were to sell the property, City Council does not need to be notified. 2. Wellhead Protection Joint Powers Agreement Administrator Statz explained Centerville is currently involved in a Joint Powers Agreement with cities that have similar well priorities. The City is required to have a Wellhead Protection Plan. The Wellhead Protection Plan includes community outreach, education and map making. He stated other cities get together and add or delete the revised agreement to meet all the needs of the participants. Council Member King wondered the difference with this agreement. Administrator Statz stated changes were minimal. He also stated cities can now join without Council approval. Council Member Koski wondered if there was an annual fee and if so, who pays that. Administrator Statz believes there is no an annual fee to be a part of this group. Council Member Mosher noted an annual report would be helpful and informative. Page 6 of 7 City of Centerville Council Meeting Minutes October 27, 2021 Motion by Council Member Koski, seconded by Council Member Lakso to Approve Wellhead Protection Joint Powers Agreement. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator's/Engineer Report — Administrator Statz stated commercial and residential developments are wrapping up. The mini storage developer is waiting on fence supplies and will rent units this fall. 2. Council Reports a. Lakso • Parks and Recreation Committee —Volunteer Appreciation Night was well attended and many people were recognized. Local vendor provided food. • Anoka County Fire Protection Council — No report was given. b. Koski — Planning & Zoning Commission — None. Will meet Nov 2"d, public hearing for Block 7 preliminary request for rezone and Conditional Use Permit for 2050 and 2070 Main Street. • Fire Steering Committee — 6:00 pm tomorrow night C. King • Economic Development Authority — discussed Brew Pub, holiday lights, updates on the Blue Sign Program. d. Mosher • Economic Development Authority — discussed parking lot and brew pub, reviewed holiday decorations big wreaths at entrance points to the city. Police Governing Board — No report was given. e. Love • Police Governing Board - No report was given. • Fire Steering Committee — Mayor Love stated that the meeting would take place tomorrow evening. • North Metro Telecommunications Commission — No report was given. • Other Mayor Reports - thanked all the volunteers for participating. Talked to high school principal to get the youth more involved in City government, Centerville Cares using social media to focus on programs to help residents in need. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member King to Adiourn the Regularly Scheduled Council Meeting of October 27, 2021 at 7:47 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 7 of 7 CITY OF CENTERVILLE Check Detail - February 23, 2022 02/17/22 1:22 PM Page 1 Check Date Check # Vender Name Comments 1 2/18/2022 001844E IRS/EFTPS FED W/H -PAY PERIOD 4 1 2/18/2022 001844E IRS/EFTPS FICA/MED W/H - PAY PERIOD 4 Check Nbr 001844 IRS/EFTPS 1 2/16/2022 001845E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 4 Check Nbr 001845 MINNESOTA DEPT OF REVENUE 1 2/18/2022 001846E PERA PERA W/H - PAY PERIOD 4 Check Nbr 001846 PERA 1 2/17/2022 001847E OPTUM BANK - H.S.A. H.S.A. WH -PAY PERIOD Check Nbr 001847 OPTUM BANK - H.S.A. 1 2/17/2022 001848E TASC F.S.A WH - PAY PERIOD 4 Check Nbr 001848 TASC 1 2/17/2022 001849E PSN PSN ACH CHARGES - UTILITIES - SERV THRU 1-31-22 1 2/17/2022 001849E PSN PSN ACH CHARGES - UTILITIES - SERV THRU 1-31-22 1 2/17/2022 001849E PSN PSN ACH CHARGES - PERMITS & FEES - SERV THRU 1-31-22 1 2/17/2022 001849E PSN PSN CHARGES - MISC - SERV THRU 1-31-22 Check Nbr 001849 PSN 1 2/23/2022 034909 AFLAC FEBRUARY AFLAC Check Nbr034909 AFLAC 1 2/23/2022 034910 AID ELECTRIC CORPORATION 6970 LAMOTTE DR - ADDED 2 LIGHT POLES Check Nbr 034910 AID ELECTRIC CORPORATION 1 2/23/2022 034911 CANON FINANCIAL SERVICES INC. P.W. COPIER - SERV THRU 2-28-22 Check Nbr 034911 CANON FINANCIAL SERVICES INC. 1 2/23/2022 034912 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 1-27-22 1 2/23/2022 034912 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 1-27-22 1 2/23/2022 034912 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 1-27-22 1 2/23/2022 034912 CENTERPOINT ENERGY 2085 W CEDAR ST - SERV THRU 1-27-22 Check Nbr 034912 CENTERPOINT ENERGY 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA BOOKS 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA ENDICIA - ON GOING POSTAGE CHARGE 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA M. STATZ CONFERENCE & HOTEL 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA OFFICE CHAIR 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA ZOOM MEETING & HAND SANITIZER 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA FUEL 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA OPERATING SUPPLIES 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA FUEL 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA REPAIRS/MAINT. SUPPLIES 1 2/23/2022 034913 CITY OF CENTERVILLE- MASTERCA REPAIR & MAINT TO VEHICLES 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA REPAIRS TO DRINKING FOUNTAIN AT LAMOTTE PARK 1 2/23/2022 034913 CITY OF CENTERVILLE - MASTERCA WATER LICENSE - D. SCHMITZ Check Nbr 034913 CITY OF CENTERVILLE - MASTERCA 1 2/23/2022 034914 CITY OF CIRCLE PINES LMCIT/MMUA REGIONAL SAFETY GROUP TRAINING 1 2/23/2022 034914 CITY OF CIRCLE PINES LMCIT/MMUA REGIONAL SAFETY GROUP TRAINING 1 2/23/2022 034914 CITY OF CIRCLE PINES LMCIT/MMUA REGIONAL SAFETY GROUP TRAINING Check Nbr 034914 CITY OF CIRCLE PINES 1 2/23/2022 034915 HANDAHL, ZACHARY & HILLARY PAID TWICE ON UT BILL - REFUND 2ND PMYT Check Nbr 034915 HANDAHL, ZACHARY & HILLARY 1 2/23/2022 034916 HEATING & COOLING TWO, INC. REFUND -PERMIT M22-006 - 1858 LARAMEE LANE 1 2/23/2022 034916 HEATING & COOLING TWO, INC. REFUND -PERMIT M22-006 - 1858 LARAMEE LANE Check Nbr 034916 HEATING & COOLING TWO, INC. 1 2/23/2022 034917 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES Check Nbr 034917 INNOVATIVE OFFICE SOLUTIONS LL Amount $2,910.13 $4,499.04 $7,409.17 $1,272.13 $1,272.13 $3,986.86 $3,986.86 $1,591.74 $1,591.74 t1?5_nn :p1LJ.w $231.18 $231.18 $168.86 Q7 77 4,O.3o.7Y $198.42 $198.42 $8,271.00 $8,271.00 $33.13 $33.13 $277.21 $1,187.41 $29.35 Q 1 441 74 $192.96 $9.95 $716.45 $321.36 $39.98 $413.88 $178.19 $1,265.04 $554.30 $87.01 $43.45 $28.90 $3,851.47 $266.66 $266.67 $266.67 $800.00 $149.68 $149.68 $112.00 It nn 4,113. V V Q7S 1R CITY OF CENTERVILLE Check Detail - February 23, 2022 02/17/22 1:22 PM Page 2 Check Date Check # Vender Name 1 2/23/2022 034918 MARCO, INC. Check Nbr 034918 MARCO, INC. 1 2/23/2022 034919 MET. COUNCIL ENV. SERV. (SDS) Check Nbr 034919 MET. COUNCIL ENV. SERV. (SDS) 1 2/23/2022 034920 MN PEIP Check Nbr 034920 MN PEIP 1 2/23/2022 034921 PRESS PUBLICATIONS 1 2/23/2022 034921 PRESS PUBLICATIONS Check Nbr 034921 PRESS PUBLICATIONS 1 2/23/2022 034922 STANTEC CONSULTING SERVICES IN Check Nbr 034922 STANTEC CONSULTING SERVICES IN 1 2/23/2022 034923 SUN LIFE INSURANCE COMPANY 1 2/23/2022 034923 SUN LIFE INSURANCE COMPANY Check Nbr 034923 SUN LIFE INSURANCE COMPANY Comments STANDARD PAYMENT - MARCH 2O22 WASTEWATER SERVICES MARCH HEALTH INSURANCE ORD. #120 SECOND SERIES ORD. #121 SECOND SERIES RESIDENTIAL DRIVEWAYS - SERV THRU 12-31-22 SHORT TERM DISABILITY - MARCH 2O22 LIFE INSURANCE - MARCH 2O22 1 2/23/2022 034924 TIMESAVER OFF SITE SECRETARIAL CITY COUNCIL MEETING - 9-8-21 1 2/23/2022 034924 TIMESAVER OFF SITE SECRETARIAL CITY COUNCIL MEETING - 9-22-21 1 2/23/2022 034924 TIMESAVER OFF SITE SECRETARIAL CITY COUNCIL MEETING - 10-13-21 1 2/23/2022 034924 TIMESAVER OFF SITE SECRETARIAL P & Z MEETING 1-4-22 Check Nbr 034924 TIMESAVER OFF SITE SECRETARIAL Amount $202.42 $202.42 $21,340.32 $21,340.32 $5,125.84 $5,125.84 $91.38 $155.88 $247.26 $1,170.00 $1,170.00 $180.96 $103.26 $284.22 $227.00 $263.50 $263.50 $190.50 $944.50 1 2/23/2022 034925 VERIZON CELL PHONE - SERV THRU 2-9-22 $59.34 1 2/23/2022 034925 VERIZON CELL PHONE - SERV THRU 2-9-22 $67.77 1 2/23/2022 034925 VERIZON CELL PHONE - SERV THRU 2-9-22 $49.34 1 2/23/2022 034925 VERIZON CELL PHONE - SERV THRU 2-9-22 $49.34 1 2/23/2022 034925 VERIZON CELL PHONE - SERV THRU 2-9-22 $40.01 Check Nbr 034925 VERIZON $265.80 1 2/23/2022 034926 WARGO NATURE CENTER FAMILY STATE NIGHT 1-14 & 2-12-22 $400.00 Check Nbr 034926 WARGO NATURE CENTER $400.00 1 2/23/2022 034927 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 2-3-22 $21.13 1 2/23/2022 034927 XCEL ENERGY 1601 LAMOTTE DR- SERV THRU 2-3-22 $25.22 1 2/23/2022 034927 XCEL ENERGY 1745 MAIN ST - SERV THRU 2-3-22 $21.13 1 2/23/2022 034927 XCEL ENERGY 1682 MAIN ST - SERV THRU 2-3-22 $332.44 1 2/23/2022 034927 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 2-2-22 $629.45 1 2/23/2022 034927 XCEL ENERGY 1880 MAIN STREET - SERV THRU 2-6-22 $1,270.88 1 2/23/2022 034927 XCEL ENERGY 1800 MAIN ST - CITY HALL/FIRE STAT - SERV THRU 2-6-22 $912.16 1 2/23/2022 034927 XCEL ENERGY 7285 MAIN ST - SERV THRU 2-3-22 $58.97 1 2/23/2022 034927 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 2-2-22 $211.77 1 2/23/2022 034927 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 2-7-22 $37.59 1 2/23/2022 034927 XCEL ENERGY 7300 MILL RD - SERV THRU 2-5-22 $202.50 1 2/23/2022 034927 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 2-3-22 $391.78 1 2/23/2022 034927 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 2-22-22 $210.02 1 2/23/2022 034927 XCEL ENERGY STREET LIGHTS - SERV THRU 2-6-22 $2,502.21 Check Nbr 034927 XCEL ENERGY $6,827.25 1 2/23/2022 034928 ZHANG, SHUPING REFUND PERMIT# 21-087 FINISH BASEMENT $120.00 1 2/23/2022 034928 ZHANG, SHUPING REFUND PERMIT# 21-087 FINISH BASEMENT $1.00 Check Nbr 034928 ZHANG, SHUPING $121.00 TOTAL CHECKS $68,380.04 CENTENNIAL LAKES POLICE DEPT Check Register - POLICE Check Issue Dates: 2/12/2022 - 2/17/2022 Report Criteria: Report type: Summary Check Number Check Issue Date 14222 14223 14224 14225 14226 14227 14228 14229 2022012 2022013 Grand Totals: Payee 02/17/2022 AMAZON 02/17/2022 CONNEXUS ENERGY 02/17/2022 CONSOLIDATED COMMUNICATIONS 02/17/2022 E C S I, LLC 02/17/2022 GEORGE'S INC 02/17/2022 MMKR INC 02/17/2022 OFFICE OF MN IT SERVICES 02/17/2022 QUILL LLC 02/17/2022 DEARBORN NATIONAL 02/17/2022 HEALTH PARTNERS M = Manual Check, V = Void Check Page: 1 Feb 17, 2022 10:11AM Amount 98.24 2,173.10 374.68 360.00 40.00 1,700.00 44.60 62.75 1,664.17 11,769.65 18,287.19 CENTENNIAL FIRE DISTRICT Check Register - FIRE Page: 1 Check Issue Dates: 2/9/2022 - 2/22/2022 Feb 17, 2022 11:35AM Report Criteria: Report type: Summary Check Number Input Date Check Issue Date 9252 02/17/2022 9253 02/17/2022 9254 02/17/2022 9255 02/17/2022 9256 02/17/2022 9257 02/17/2022 9258 02/17/2022 9259 02/17/2022 9260 02/17/2022 Grand Totals: M = Manual Check, V = Void Check Payee 02/22/2022 ASPEN MILLS, INC 02/22/2022 CENTENNIAL UTILITIES 02/22/2022 CONNEXUS ENERGY 02/22/2022 EMERGENCY APPARATUS MAINT, INC 02/22/2022 MACQUEEN EMERGENCY 02/22/2022 MMKR, INC 02/22/2022 POMP'S TIRE SERVICE INC 02/22/2022 CITY OF ROSEVILLE 02/22/2022 SIGNS NOW INC Payroll Ck #9249-9251 Amount 8.85 866.04 694.36 404.40 1,885.00 1,700.00 903.28 1,462.23 R7 71 7 QQ1 87 ENCROACHMENT AGREEMENT AGREEMENT ("Agreement") was made this � day of February, 2022 by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("City"), and Kaitlyn Dukatz and Thomas M Dukatz, married to each other, a married couple ("Landowners"'). It : EeIM 10 &1 A. Landowners owner in fee as tenants to the real property situated in Anoka County, Minnesota, legally described as follows ("Subject Property"): PIN #14-31-22-42-4042 LOT 4, BLOCK 1 OLD MILL ESTATES 1841 Old Mill Court B. Landowners seek permission from the City to construct/locate a fence on the property lines (east side and rear yard) and the west fence being constructed from the edge of rear (southwest) corner of the home to connection/abutting to the neighbor's already constructed fence located on the property line which will encroach in the City's right-of-way/drainage and utility easement(s). NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. The City hereby grants Landowners permission to encroach into the City's right- of-way/drainage and utility easement(s) in the (side and rear yards) to the extent indicated on the attached EXHIBIT "A". The type of fencing (decorative, black, "wrought iron type"/steel, 4') 2. Nothing in this Agreement shall be deemed an abandonment, vacation or waiver of the City's interest in the right-of-way/drainage and utility easement(s). 3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to defend, indemnify and hold the City harmless from all costs and expenses, claims and liability, including attorney fees, relating to or arising out of the grant to Landowners permission to encroach into the City's right of way/drainage and utility easement(s) as stated previously. Landowners further agree to indemnify and hold the City harmless from any damage caused to the Subject Property as a result of maintenance of the City's right of way/drainage and utility easement(s), including any damage to the fence caused in whole or part by the encroachment into the City's right ofway/drainage and utility easement(s) as stated previously. 4. The City does not warrant title or guarantee the continuing right of Landowners to maintain the fence in the City's right of way/drainage and utility easement(s) as stated previously. 5. Landowners may not replace the fence in the City's right of way/drainage and utility easement(s), as stated previously, if the fence is damaged more than fifty percent (50%) of its fair market value, as measured immediately prior to the damage. 6. The City may direct removal of the fence, at the Landowners' sole cost and expense, upon thirty (30) days written notice if the City determines that the fence will interfere with. said City's use of easement(s) or it may cause upstream problems or property damages or property damage or if Landowners have failed to comply with any City requirements associated with the encroachments. If the removal is not completed by Landowners within the time prescribed, the City may remove the encroachments at Landowners' expense and Landowners agree that the City may collect the costs of such removal as a special assessment against the property. Landowners specifically waive the requirements for public hearings associated with any assessment. l! 7. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. CITY OF CENTERVILLE e D. Love, Mayor Teresa Bender, City Clerk PROPERTY OWNER By: 0 Kaitlyn Dukatz PROPERTY OWNER MRS By: Thomas M Dukatz STATE OF MINNESOTA ) )Ss. COUNTY OF ANOKA ) The foregoing instrument, having been duly adopted and approved by vote of the City Council of Centerville, Minnesota, at a meeting held the day of , 2022 was acknowledged before me this day of I by D. Love and Teresa Bender, Mayor and City Clerk, respectively, of the City of Centerville, a Minnesota municipal corporation. Notary 3 STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of February, 2022, Kaitlyn Dukatz and Thomas M Dukatz, married to each other, a married couple (Landowners"). 1 r r Notary DRAFTED BY CITY OF CENT.ERVILLE = ` '`- KRIS SWEENEY " NOTARY PUBLIC - MINNESQTA 1880 Main Street fir: Centerville, MN 5503$ ry Y� � ��„����� C 25 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Centerviffe Agenda Item # Department: Requested Council Meeting Date: Administration February 23, 2022 TITLE OF ISSUE: Election to Not Waive Statutory Tort Limits BACKGROUND AND SUPPLEMENTAL INFORMATION: Each year, the League of Minnesota Cities Insurance Trust (LMCIT) asks City Councils, as part of the insurance contract renewal process to decide if they want to waive the Minnesota State statutory liability limits. Those limits are $500,000 for an individual claimant and $1,500,000 for all claimants for a single incident. If liability limits are waived, then the liability limit goes up to $2,000,000 per claimant and per incident. Staff is proposing that the City Council elect to not waive the liability limits, just as it has in the past. The waiver form is attached for your review. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED COUNCIL ACTION: Staff recommends that the City Council adopt the resolution as presented. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Nay Lakso Love 0 King Koski Other (specify) Waiver Form Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular Other: COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 22- A RESOLUTION TO NOT WAIVE LIABILITY INSURANCE LIMITS FOR LMCIT INSURANCE COVERAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, The City of Centerville contracts with the League of Minnesota Cities Insurance Trust for property, casualty, and liability insurance coverage; and WHEREAS, Minnesota Statutes set the standard liability limits at $500,000 per claimant and $1,500,000 per incident; and WHEREAS, the City desires to minimize its exposure to loss; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville that: 1. The City Council elects to not waive liability limits for the 2022 insurance renewal. 2. The City Administrator is authorized and directed to sign and return the waiver form indicating this election along with the renewal information provided to the LMCIT underwriters.. Passed and Adopted by the City of Centerville this 23rd day of February, 2022. Mayor, D. Love City Clerk, Teresa Bender LMCIT Member Name: City of Centerville Check ow. The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. YJ Stat. -4 466.04. Ffhe member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of Sienature Position: Finance Dweew E CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Centerviffe Agenda Item # Department: Requested Council Meeting Date: VILE Legal February 23, 2022 TITLE OF ISSUE: Escrow Agreement with Kwik Trip. BACKGROUND AND SUPPLEMENTAL INFORMATION: Given the complexity of constructing a commercial project like this gas station, this type of agreement fills a gap between a full-blown development agreement and construction projects which only require a building permit. This is a contract with Kwik Trip allowing the City to 1) hold money in escrow to pay for development costs; and, 2) governs the construction of a turn lane on Main Street. COST AND SOURCE(S) OF FUNDING: Paid by the property owner. REQUESTED COUNCIL ACTION: Motion to approve the Escrow Agreement with Kwik Trip. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Nay Love Koski Lakso Other (specify) Escrow Agreement King Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE ESCROW AGREEMENT FOR DEVELOPMENT This Escrow Agreement is entered into effective this 23 day of February 2022 by and between the CITY OF CENTERVILLE (the "City"), and Kwik Trip, Incorporated, a Wisconsin, corporation, (the "Developer"), its successors and assigns, and provides for the following: WHEREFORE: Developer now requests permission to begin construction of street improvements on or adjacent to the Real Property, described below. RECITALS: 1. Developer has applied for land use and construction permissions from the City for the development of real property (the "Real Property"), legally described as: Lot 1, of Block 1, of the Rehbein Commercial Plat located in the City of Centerville, County of Anoka County, and the State of Minnesota. 2. The City will expend resources processing said land use applications, review plans, inspect construction, and in other efforts for the development of, and construction on the Real Property. 3. Pursuant to City Ordinances, the City must collect cost escrows or hold security for a variety of land use and remediation measures including, but not limited to site maintenance, financial security, warranty, stormwater pollution plan, staff, engineering, and legal representation. NOW THEREFORE, in consideration of the foregoing and the mutual covenants hereinafter set forth, the parties hereto agree as follows: 4. Purpose. The purpose of this Agreement allows the City to hold Security while allowing the Developer to construct street improvements and matters collateral to site construction and development. The City may apply funds from the Security to forward these aims or correct violations of law or regulation related to these aims. 5. Creation of Account. There is hereby created and established with the City the following special and separate account to be held by the City and designated in the name of the Developer (the "Developer Account"). 6. Security. Concurrently with the execution and delivery of this Agreement, the Developer agrees to tender to the City security in the amount of One Hundred Sixty-one Thousand, Seven Hundred Ninety-six and No/100 Dollars ($161,796.00), and thereafter additional funds as may be added (the "Security"). These funds shall be tendered to the City in either of two forms: moneys deposited with the City or a letter of credit in favor of the City. A combination of these forms may be used. Page 1 of 5 Version 02182022-1 a. Moneys tendered to the City shall be deposited into the Developer Account and any interested accrued shall be applied to the moneys held in favor of the Developer; or, b. Alternatively, Developer may post a letter of credit where the funds are used to ensure the purposes of this Agreement. When a letter of credit is used for this purpose, it shall be in full compliance with applicable City ordinance and policies for acceptance of a letter of credit. 7. Replenishment of the Account. The City may request Developer to deposit additional funds to replenish the Developer Account, as may be needed. Non-payment or untimely payment of additional funds is grounds for the City to cease process of pending applications, order development or construction activity on the Real Property to cease, or terminate the Agreement. 8. Creation of Lien and Application of Security. Developer is hereby given an express lien on and security interest in the Developer Account until used, applied, or returned in accordance with this Agreement. The principal on the Account is hereby pledged and assigned, and shall be applied pursuant to City Ordinance, State and Federal law and regulation for any purpose related to land use application(s) or for the benefit of the Real Property. 9. Claim Against the Security. The City may make a claim against the Security for any violation of the terms of this Agreement or if the Security is to be allowed to lapse prior to the end of the required term or any renewal term. The procedure for making a claim requires the City to issue a written notice of claim which contains a seven-day right to cure by the Developer. The notice and right to cure provisions shall be void if the Security will expire in less than seven days or upon discovery that the Security will not automatically renew (if such discovery is on or after the date that is seven days prior to expiration of the Security). If the required Improvements are not completed at least 30 days prior to the expiration of the Security, the City may also make a claim against the Security. If a claim against the Security is paid, the proceeds shall be used to cure the default or held until the Developer has completed the Improvements. 10. Notices. Except as otherwise provided herein, it shall be sufficient service of any notice, request, complaint, demand to be given to or filed with the following parties if the same is duly sent via first class mail to: To the City at: City of Centerville City Administrator, Mark Statz 1880 Main Street Centerville, Minnesota 55038 651-429-3232 MStatz@Centervillemn.com To the Developer at: Kwik Trip, Inc. Attn: Legal Department P.O. Box 2107 LaCrosse, WI 54602-2107 608-793-6064 kklug@kwiktrip.com Page 2 of 5 Version 02182022-1 11. Fixture Installation, Acceptance, and Warranty. a. The Developer shall be responsible for the cost and installation of public improvements, namely street improvements, consistent with the plans and specifications approved by the City. Before the City issues a certificate of occupancy for structures on the Real Property, the Developer shall take responsibility for installation and successful final inspection of same. b. Within 60 days after Developer delivers a complete set of reproducible "as constructed" plans and a set of electronic formatted, "as constructed" plans for the Developer installed public improvements and a letter requesting acceptance by the City of such improvements, the City shall review said improvements and consent to and accept the public improvements or provide Developer with a written notice of work that is unacceptable and what is required to make the work acceptable to the City. Upon completion of corrections to the unacceptable work, the developer shall, again, notify the City in writing and request acceptance of the work. The timeline above, then resets. If the City fails to provide a written notice of unacceptable work within 30 days, then the City shall be deemed to have accepted the public improvements identified in the Developer's written request for acceptance. c. The Developer warrants all public improvements required to be constructed pursuant to this Agreement against poor material and faulty workmanship for a period of two years. The warranty period for underground utilities shall commence from the date of acceptance by the City. The warranty period for streets shall commence from the date the final wear course has been completed and the City has accepted the streets unless installation of the wear course has been delayed by the City, in which case the two-year period shall commence on the later of December 31, 2022, or the requested extension date. The Developer or its contractor(s) shall post security in the amount of twenty-five percent of final construction costs to secure the warranties. The Developer or its contractor may use the existing Security on file with the City, or a maintenance bond to satisfy this condition. The City's standard specifications for utilities and street construction identify the procedures for final acceptance of streets and utilities. 12. Successors and Assigns. All of the covenants, promises, and agreements in this Agreement contained by or on behalf of the City or Developer shall be binding upon and inure to the benefit of their respective successors and assigns whether so expressed or not. 13. Governing Law. The applicable law of the State of Minnesota shall govern this Agreement. 14. Permit Status. This Agreement augments but does not supersede any requirement of law or regulation for a permit or land use application required for the development of, or construction on the Real Property. 15. Amendments to Agreement. This Agreement is made for the benefit of the City, Developer, and the related Real Property, and it shall not be repealed, revoked, altered, or amended without the written consent of the City and Developer. Page 3 of 5 Version 02182022-1 16. Termination. This Agreement shall terminate upon 30-day written notice to all parties. The obligations and requirements of this Agreement shall survive termination of this Agreement. The City, in its sole discretion, may keep funds or ask for additional replenishment of funds so long as it reasonably sees fit to cover potential costs related to this Agreement and its enforcement. Thereafter, any sums remaining in the Developer Account shall be returned to Developer. IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed as of the date first above written. FOR THE CITY OF CENTERVILLE Attest D. Love, Mayor Mark Statz, City Administrator [REMAINDER OF DOCUMENT INTENTIONALLY LEFT BLANK] Page 4 of 5 Version 02182022-1 IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed as of the date first above written. FOR KWIK TRIP, INCORPORATED Its: Date: Prepared By Kurt B. Glaser, City Attorney 333 Washington Avenue 405 Union Plaza Building Minneapolis, MN 55401 612-333-6513 KGlaser@BBKGLaw.com [REMAINDER OF DOCUMENT INTENTIONALLY LEFT BLANK] Page 5 of 5 Version 02182022-1 CITY OF CENTERVILLE RES. #22-0 A RESOLUTION RE-ESTABLISHING PRECINCT(S) & POLLING PLACE(S) WHEREAS, the legislature of the State of Minnesota has been redistricted; and WHEREAS, Minnesota Statute §204B.14, subd. 3 (e) requires that precinct boundaries must be re-established within 60 days of when the legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Centerville, County of Anoka, State of Minnesota hereby re-establishes the boundaries of the voting precinct and polling place as follows: 1. The boundaries of Precinct 1 are hereby re-established to coincide with the boundaries of the City. 2. The polling place for Precinct 1 remains at St. Genevieve's Community Parish Center located at 6995 Centerville Road. Adopted by the City Council this 23d day of February, 2022. D. Love, Mayor ATTEST: Teresa Bender, City Clerk 403 0 0 0 0 0:: 1 95 1 8 0 Lino 15 Lakes P-1 1958 7 0 01 '� �^ 52 1 0 9 % 207 37 63 v.0 . 54 41 0 ♦ ` 37 6 ` 60 % 126 f 28 1 09 78 84 ° � -r'l t 9 ° ,CEN�TERVILb 26 19 ���� 31 ♦ 38 20 15 12 ` ft ♦ 184 77 85 0 1`*-,* 0 P-1 178 4s 38V 108 113 I 70 16 I 103 36 1 10 284 34 63 41 41 36 18 • Polling Places N Roads Centerville. Precinct Name Municipal Boundary - nn ka co P-1 W E 40 �� 2020 Census Block Population _ Streams Lakes/Rivers 3896 - 2020 Population Total S ......... �� N 2020 Census Blocks Feb. 16, 2022 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Centerviffe Agenda Item # Department: Requested Council Meeting Date: VIll.1 Administration/Public Works February 23, 2022 TITLE OF ISSUE: City Hall Campus Rennovations BACKGROUND AND SUPPLEMENTAL INFORMATION: Over the past few months, we have been discussing potential renovations to our City Hall Campus to compliment the 2020 Council Chambers and Office Area renovation. We have estimated the cost of these renovations to be: City Hall/Fire Station Renovations - Phase III - $225,000 City Hall Parking Lot & Landscaping Improvements - $250,000 The City's ARPA distribution will be approximately $430,000. If the council wishes to move forward with these improvements in 2022, staff will bring forward proposals from our architects and engineers. COST AND SOURCE(S) OF FUNDING: Costs estimated at $475,000 - Source of funds would be ARPA ($430k) and Street Fund ($45k) REQUESTED COUNCIL ACTION: Motion to direct staff to negotiate proposals with project architects and engineers for the work. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Nay Love Koski Lakso Other (specify) Scope of Work King Mosher Administration Department Use: Refer to: Consent Regular Tabled Until: Other: lb[8-BEEIE 49) 131 ZOV99 NW'SIIDdV3NNIW _ '00E43ilns'S 3AV ON003S OEL S£OSS NW 3IIIA1INIO'illdiSNIVW OSSI = $O 7a4Ue:lS Nb HO IIONflOD � w l-'I\" i Ally 3llIA?J31N3� - � � o� z s� x o Z� C rl z 3si 00o Q Z� it El 1 i � ag 'L I I I I r I i III 0 0LL i r, I I � , 47---------------------------. d I , 000i=�. s> �a�e lta-86E(ZVB)l31 ZM9 NW SllOdtl3NN11Y .N D11 ' NVld NOI1VAOI,9N OVAH a C e a i O —�'�%7 �1 .3 anion a ooel 3ilns's anv ON003S oCL w 8£OSS NW ]lIIANIiNIO'il]2IS NIVW 0921 :)Glue �s S2139WVHD IIONnOD _� w� dos "=r� E< �3�ev"wfa�H O j3�.�so`mg�d 00 � oQo o2z mow= go�or.,s�a s Wog M o�CGS q BLS Or" s n� —9 -- 3 04 I I �I I p — I ! I p ® — _ I I I I I I 0 Q< ■ X .. CRAWFORD MERZ CONSTRUCTION • SINCE 1 886 SCOPE OF WORK - CENTERVILLE DEMO: - Demo walls (cross -hatched) as shown. - Salvage all doors/frames/hardware (5) total. - Demo/remove gyp ceilings in all (4) restrooms at 8' height. - Demo ceramic floor tile at (4) restrooms and portion of corridor noted (6x4 area approx). - Demo and remove ceramic wall tile to 4' height at (2) smaller restrooms. Demo and remove ceramic wall tile to 6' height at (2) larger restrooms. - ALTERNATE: Demo VCT flooring/base at the Laundry Room. - ALTERNATE: Demo acoustical ceiling tile (grid to remain) at Radio, Hallway outside of Radio, FD Open Office and Conference/Kitchenette. MILLWORK: - Bench at entry by others. DOORS/FRAMES/HARDWARE: - Relocate (2) WD doors/HM frames & hardware. - Supply (1) 3070 oak door/HM frame/Hardware. - Supply (1) 3070 HM door/HM frame/Hardware. DRYWALL: - Patch at demo. - Construct new insulated walls to 9' height and insulate. (Highlighted Yellow). - Furr out CM walls to 9' height. (Purple dotted areas). - Construct new gyp ceilings at both new restrooms. - Install (4) HM frames. CERAMIC: - Supply/install new ceramic floor tile at (2) restrooms. - Supply/install new wall tile to 5' height all walls in (2) restrooms. ACOUSTICAL: - Supply/install new grid and acoustical ceiling tile at new lobby extension. (Green Cross -Hatch). - ALTERNATE: Supply/install new 2x4 acoustical ceiling tile into existing grid at Radio, hallway outside Radio, FD Open Office and Kitchentte/Conference. FLOORING: - Supply/install new walk off carpet and vinyl base at lobby extension. (Green Cross -Hatch). - ALTERNATE: Supply/install new VCT flooring and vinyl base at Laundry. 33 South Sixth Street #4510 Crawford Merz LLC 612-874-9011 Minneapolis, MN 55402 www.crawfordmerz.com Fax 612-874-9015 CRAWFORD MERZ CONSTRUCTION • SINCE 1 886 PAINTING: - Paint lobby extension and lobby. Paint both restrooms. - Paint (4) hollow metal frames. - Paint (1) HM door. - ALTERNATE: Paint Laundry, Radio, FD Open Office and Kitchenette/Conference Rooms to grid at 9' height. PLUMBING: - Demo (4) floor set toilets, (4) wall hung lays, (2) showers/controls, (4) floor drains. - Provide (2) new floor drains. (4) new floor mount toilets with flush valves (currently don't have tanks). - Provide (2) wall mount lays and faucets. - Relocate (1) bi-level drinking fountain with bottle filler. - Concrete cutting/patching as required. - ALTERNATE: Provide alternate for Emergency Shower at the Fire Station Garage (see full size plan, red area). HVAC: - Demo existing exhaust fan that serves restrooms. - Provide and install new PRV on flat roof. All new associated ductwork. - New grilles for restrooms. - Permit, lifts/rigging, roofing. - ALTERNATE: Update mechanical unit serving Fire Hall. FI FrTRIf01 - Demo/remove existing lighting at area of work/restrooms. - Supply/install (4) new LED can lights and (2) 2x2 LED lights. - Supply/install (2) wall mount occupancy sensors. - Wire (1) PRV - Re -switch lighting at corridor to tie into lobby lighting. 33 South Sixth Street #4510 Crawford Merz LLC 612-874-9011 Minneapolis, MN 55402 www.crawfordmerz.com Fax 612-874-9015 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Centerviffe Agenda Item # Department: Requested Council Meeting Date: IX.1 Administration/Engineering February 23, 2022 TITLE OF ISSUE: Old Mill Estates Letter of Credit Reduction Request BACKGROUND AND SUPPLEMENTAL INFORMATION: A majority of the work in Old Mill Estates has been completed. The attached analysis details the remaining work (liabilities) and suggests a reduction in the total Letter of Credit amount to $82,500 in accordance with the City's Letter of Credit Reduction policy. COST AND SOURCE(S) OF FUNDING: No Cost - Reduction in security held. REQUESTED COUNCIL ACTION: Motion to allow the reduction of the total Letter of Credit for the Old Mill Estates development (1st and 2nd Phases) to an amount of $85,000. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Nay Love Koski Lakso King Other (specify) LOC Reduction Request, Analysis, Warranty Bond Mosher Administration Department Use: Refer to: Consent Regular Tabled Until: Other: Mr. Mark Statz, City Manager City of Centerville 1880 Main Street Centerville, MN 55038 Date: 12-29-21 Re: Old Mill Estates Dear Mr. Statz: At this point all the major elements of the development are complete and paid for and I request the appropriate reduction in the letter of credit. We do have some minor work left to do which includes installation of front yard trees for houses yet to be built and some grading and seeding along the street in selected areas. We remain responsible for those and related items which may arise. Elmcrest Vistas, LLC By: crt ames acl(innon President MAINTENANCE BOND Bond No. 107651700 S.R. Weidema, Inc. KNOW BY ALL THESE PRESENTS, that we, 17600113th Avenue North, Maple Grove, MN 55369 (hereinafter called the "Principal"), as Principal, and Travelers Casualty and Surety Company of America a Connecticut-_ Corporation One Tower Square, Hartford, CT 06183 (hereinafter called the "Surety"), as Surety, are held and firmly bound unto the City of Centerville (hereinafter called the "obligee"), as Obligee in the amount of _ Two Hundred Eighty-four Thousand Six Hundred Seventy-two And 52/100 ( $284,672.52 ) for the payment of which are well and truly to be made, we, the said Principal, and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Sealed with our seals and dated this 7th day of February__, 2022 WHEREAS, the said Principal has heretofore entered into a contract with. Elmcrest Villas, LLC for Old Mill Estates Streets and Utilities and, WHEREAS, the said Principal is required to guarantee to the City of Centerville said contract against possible future repairs or replacement costs because of defaults in materials or workmanship which may develop during the period of two years(s) from the date of acceptance of said work under said contract. This bond shall be effective from September 29, 2021 to September 29, 2023 - NOW, THEREFORE, if the Principal shall repair any defects in said work occasioned by and resulting from defects in materials furnished by, or workmanship of, the Principal in the performing of the work covered by said contract, occurring within a period of two years after date of acceptance of said work by the Obligee, then this obligation shall be null and void, otherwise to remain in full force and effect. S.R. Weidema, Inc. Travelers Casualty and Surety Company of America By�shua R. Lo , Attor -in-Fact CORPORATE ACKNOWLEDGMENT State of Minnesota _) - )ss County of On this. . tomapersonally known, who, being bymeduly sworn, did say that he/she ksthe Of .ecorporation, that the sea[ affixed to the foregoing instrument isthe rate sealof said corporation, andth8t saidi i behalf of said corporation by authority of its Board of Directors, and that said acknowledged said instrument to be the free act and deed of said corporation. JAMIE NOEL ONES SURETY ACKNOWLEDGMENT State of Minnesota ) )su County nfHennepin ) On this rth� day of February _2022before mnappeared Joshua R. Loftis. to me personally know, who being by me duly sworn, did say that (s)he is the Attorney -in -Fact of Travelers Casualty and Surety Comony of America ,acorporation, that the seal affixed to the foregoing instrument is the corporate seal of said corporation and that said instrument was executed in behalf of said corporation by authority of its Board of Directors; and that said Joshua R. Lows acknowledged said instrument to be the free act and deed of said corporation. INN A FSOT E x pi re My Commission Expires Notary Public Ramse,, County, Minnesota Nycommission expires 1/31/2025 ` - �Ca sualty Surety Ame rica Travelers Casualty and Surety Company T V St. Paul Fire and Marine Insurance Company POWER 0FATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and 0. Paul Fire and Marine Insurance Company are corporations duly organized under the laws ,f the State of Connecticut (herein collectively called the ^nompaniov^).and that the Companies oohereby make, constitute and appoint JOSHUA R LOFnS of M|NNEupoUm . Minnesota . their true and |ewxu| A«umoy(o)-in'Fuct to oign, mmouta 000| and ommow|vugo any and all bvnds, m*,on|zmno,a, conditional undertakings and mmor nmnngn obligatory in the nature thereof on behalf of the Companies in \xoi, huumeoa of quanon8*oinQ the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required o, permitted in any actions o,proceedings allowed oylaw. |wWITNESS WHEREOF, the Companies have caused this instrument touesigned, and their corporate seals tounhereto affixed, this o1otday mApril, 2021 State ofConnecticut City of Hartford ss. By: 4,4al-4� Robert L. Raneyctenior Vice President On this the 21st day of April, 2021, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of each of the Companies, and that he, as such, being authorized vu to do, executed the foregoing meuumom for the purposes therein contained by signing on behalf or said Companies uyhimself eaaduly authorized officer. |wWITNESS WHEREOF, / hereunto set mvhand and official seal. myCommission expires the aotxday vfJune, um2m -of- Za POW zz- Anna P. Nowik, Notary Public This Power of Attorney is Qnomad under and by the authority of the following resolutions adopted by the Boards of Directors of each of the Companies, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary o, any Assistant Secretary may appoint mmmeynmfactpnu Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe m sign with the Company's name and ooa| with the Company's nnu/ bvndv, recvgnizanm,o, contracts o, mdomn|ty, and other writings obligatory in the nature of o hmnu, renoon|zunoo, o, conditional onUonamng, and any of said offioam o, the Board of Directors at any time may remove any such appointee and revoke the power given him u,her; and itio punTnsm mseOu/so, that the oha/nnen, the President, any vice Chairman, any Executive wun pmniuont, any aanm, wmv President or any Vice President may ue|oyum all o, any port o, the ovmnuing authority to one o, more officers or employees of this Company, pmvmau that each such delegation iainwriting and acopy thereof isfiled inthe office nvthe Secretary; and xio FURTHER REmOLvED, that any hvnd, reon8nizanoo, contract of mUemnity, or writing obligatory in the nature of o bond, recognizance, u,conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vloo Chairman, any E^eouUwo Vice President, any Senior Vlrm President or any Vice President, any Second vim, President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly anemmu and ooa/ou with the oompmnyo seal by r Secretary or Assistant Secretary; or (u) duly executed if ,rqviv,u) by one or more Aunmoys-in'pmm and Agents pursuant to the power prescribed in his o, her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESPuvED, that the signature of each of the hd|mwino officers: Pmuiuom. any Executive vima President, any Senior Vice preaidem, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Pmaiuunm. nooidom Assistant Secretaries o, Aovmoys-in' Fact for purposes only of executing andouosti bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified uvsuch facsimile signature and facsimile aua| oh*o be valid and binding on the Company in the future with respect to any bond o, understanding mwhich itioattached. |. Kevin �Hughes, the undersigned, Assistant Secretary of each of the Companies, certify that the above and foregoing is true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect. Dated this 7m day of February . 2022 ,coft COWL 6 Kevin E. Hughes, Assistant Secretary To verify the authenticity ofthis Power of Attorney, please call wsat 1-800-421-3880. Please refer to the above-namedA and the details of the bond to which this Power of Attorney is attached. Letter of Credit Reduction Request Old Mill Estates Analysis completed by Mark Statz — 2/18/2022 Outstanding Liabilities: A warranty bond for the contract with Weidema Construction for the public infrastructure on the project has been submitted and approved by the city. Therefore, a letter of credit for any of that work which has been completed and approved is not necessary to secure the warranty period. The list below represents work which has not yet been completed or is defective and needs correction. $1,000 Future payment of Irrigation Service repair (RJs) $20,000 Boulevard Turf Establishment (hydro -mulched as of 12/2). Some areas still need finish grading, mostly on the back side of sidewalks/trails in non -front yard areas. Will check growth of turf in spring. $2,000 Re-establish entrance monument landscaping $5,000 Removal of Erosion Control Devices (not associated with individual home sites) • Silt Fence (around site perimeter) • Biologs • Inlet Protection (Silt Sacs) $10,000 Provide evidence of closure of all permits • Rice Creek Watershed District • Wetland Impacts • General Permit • NPDES $1,000 Proper placement of street signs $5,000 Submit record plans (as-builts) $2,000 Submit as -built of ponds, including bathometric survey $3,000 Submit statement from RLS noting that all irons have been placed $4,000 Reimburse city for portion of trail and railing eliminated from project (north -south connection) $2,000 Rear Yard Draintile Televising $55,000 Total x150% $82,500 Proposed LOC Amount to be Retained Original LOC Current LOC Proposed LOC Phase 1 $457,047.00 $95,055.00 $41,250.00 Phase II $962,670.00 $111,710.55 $41,250.00 Totals $1,419,717.00 $206,765.55 $82,500.00 The city's LOC policy states: "A letter of credit cannot be drawn down to less than 5 % of the original value of the Letter of Credit or $20,000, whichever is greater, until the agreement governing the project is satisfied." Five percent of the original LOC value would be $1,419,717 x 0.05 = $70,985.85. Therefore, the proposed reduction is in keeping with city policy. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Centerviffe Agenda Item # Department: Requested Council Meeting Date: IX.3 Administration February 23, 2022 TITLE OF ISSUE: Website Redesign BACKGROUND AND SUPPLEMENTAL INFORMATION: A website redesign has been a council priority for the last few years. In 2020 staff conducted research to select a vendor, however a recommendation was not provided at that time, because direction and focus shifted to developing a new city logo as part of a larger branding campaign. Staff has since picked up where they left off with the website redesign. The staff recommendation is based on demos from three website providers, testimonials from multiple communities, and feedback/input from the city's Parks and Recreation Committee (P&R) and Economic Development Authority (EDA). Staff also scored each vendor according to their ability to meet the specified criteria. Staff considered: aesthetics, customization, functionality, flexibility, and continued support. See memo for more information. COST AND SOURCE(S) OF FUNDING: Costs for the website redesign comes out of the city's General Fund. REQUESTED COUNCIL ACTION: Make a motion authorizing the city to enter into a contract with CivicPlus for website design and hosting services. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Nay Love Koski Lakso Other (specify) Memorandum, Evaluation King Mosher Administration Department Use: Refer to: Consent Regular Tabled Until: Other: MEMORANDUM TO: City Council FROM: Athanasia Lewis, Assistant City Administrator SUBJECT: Website Redesign Background A website redesign has been a council priority for the last few years. In 2020 staff conducted research to select a vendor. However, a recommendation was not provided at that time because direction and focus shifted to developing a new city logo as part of a larger branding campaign. Staff resumed work on the website redesign in January of 2022 and three vendors were evaluated: GovOffice, Revize, and CivicPlus. Process Staff reviewed proposals and watched demos from GovOffice, Revize, and CivicPlus. Each of the vendors was asked about their design capabilities, functionality, flexibility, and continued support. Staff also spent time looking at other websites created by each of the vendors noted above. Staff met with the city's Parks and Recreation Committee (P&R) and Economic Development Authority (EDA) to solicit their feedback about what they wanted in a new website. The valuable input received helped staff finalize their recommendation to city council. Findings Staff found that all of the vendors have impressive website portfolios. They all have standard design features, functionality, flexibility, and support services. However, what sets CivicPlus apart is the number of template -based designs and customizable options to choose from, the mobile app, and their flexibility to work with the city before, during, and after implementation of our branding initiative. CivicPlus also has a larger project team, which allows them to work more closely with clients — something staff would like to have, especially as we train new website administrators. Cost CivicPlus is approximately $18,850 with an option to add a mobile app at any point. Revize is approximately $16,700 with a free website redesign in year four. GovOffice, our current website provider has four plans: Budget, Value, Progressive, and Premium. Each of the plans is described in more detail below. Civic Plus CivicPlus can appreciate the monetary constraints facing our governments each day. To help ease these concerns and assist with budgeting and planning, our proposed project and pricing is valid for 60 days from January 18, 2022. Features Sr Functionality • CivicEngage Central CMS tools, widgets, & features • One SSL certificate • DNS setup & hosting for URL centervillemn.com • 100 GB of storage • CivicPlus Mobile App Premium Implementation • One website layout built using available flexible layout options • One custom website design built using approved layout & up to one advanced design component • 65 pages Content Development from URL centervillemn.com • Up to 300 meetings worth of Agendas & Minutes PDFIDOC Migration • Four-year premium website redesign Website CivicPlus Mobile App Total Price Total Year 1 Investment (OneTimeFees r Year 1 Annual) Year 2 Annual Recurring Fees Professional Services • Two days virtual training (limit eight attendees session) Annual Recurring Services • Hosting & security • Software maintenance including service patches & system enhancements • 2417 Technical support & access to the CivicPlus Help Center • Dedicated customer success manager $18,848.70 $6,711.00 $5,400.00 $6,000.00 $24,248.70 $12,711.00 $36,959.70 $12,711.00 CIVICENGAGE CENTRAL pq Revize Custom Quote Phase 1: Project Planning and Analysis, SOW $700 Phase 2: Discovery & Design from scratch - One concept, three rounds of changes, $2,500 home page design, department page design, and standard inner page design and layout, includes Responsive Web Design. Phase 3 & 4: Revize Template Development - Set-up all CMS modules listed on the $3,400 following page with I -framing or linking to any additional 3rd party web application. You also receive all updates to all CMS modules for the life of your Revize relationship. And you own the technology, design and content! Phase 5: GA Testing $900 Phase 6: Site map development/content reorganization and migration from old website $300 into new website including spell checking and style corrections - up to 300 webpages and documents Phase 7: Content editing and site administration training (one day session) Included Phase S: Go live! Included Annual Unlimited Tech Support, CMS software updates (Unlimited Users), security $2,400 software updates, and website health checks. Website hosting Included free of charge (10 GB storage space,100 GB Monthly Bandwidth) includes SSL security certificate: Grand Total (1st year) $10,200 Second year and onward investment $2,400/year Public Service Request System Add -on: Cost of $3,500 (includes $2,000 one-time + $1,500 annual software subscription & maintenance) Interactive Forms Application: Add -on: Cost of $3,000 (includes $2,000 one-time + $1,000 annual software subscription & maintenance) Revize provides a free website redesign beginning in year FOUR of service with Revize GOVOFFICE 3-Year Payment Plan DESIGN Non -Recurring Creative and technical development of a customized, $3400 $4900 $6700 $8700 public RWD which elements support the latest in ADA compliance standards CONTENT Non -Recurring $0 $0 $O $0 Navigation Architecture, Homepage Setup, and Accessibility Statement HOSTING, MAINTENANCE, SECURITY, SUPPORT Recurring ($840/year x 3 years) License of GovOffice Content Management System (CMS) • Unlimited bandwidth & Website hosting up to 2 GB of uploads • Unlimited toll -free technical support • Unlimited training/ re-training of CMS Daily backups ofstored Website content and design $2520 $2520 $2520 $2520 files • Maintenance of Web servers and their installed securitysystems • Unlimited Administrative users Secure SSL (Secure Sockets Layer) Administrative Website • Upgrades of base CMS • DDoS (Distributed Denial of Service) Protection • Secure TLS (Transport Layer Security) Public Website • Domain name registration or redirection • Friendly URLs for all sections Total Over 3 Years Equal, Annual Payments Current -January 2023 February 2023 - January 2024 Payment February 2024 -January 2025 Payment ,L OPTIONAL J. Quarterly Accessibility Review Service (ADA compliance of website content); see page 14 GovOffice Website Evaluation Matrix 1. Portfolio of projects Overall appearance/aesthetics of websites designed by the vendor 17.5 2. Creativity 17.5 Ability to create a customizable website versus template -based designs 3. Features Option(s) to incorporate unique features such as a mobile app, videos, rotating banners versus stock photos, etc. 15 4. Flexibility Ability to adjust content, colors, and features as the city developments/implements its branding initiative 15 5. Support Project team's approach to project development and implementation, training and tech support for website maintenance and creative autonomy 15 80 TOTAL: Please enter a score between 0-20 for each of the questions above. The total score is 100. For internal use only Revize Website Evaluation Matrix 1. Portfolio of projects Overall appearance/aesthetics of websites designed by the vendor 19.5 2. Creativity 19 Ability to create a customizable website versus template -based designs 3. Features Option(s) to incorporate unique features such as a mobile app, videos, rotating banners versus stock photos, etc. 17 4. Flexibility Ability to adjust content, colors, and features as the city developments/implements its branding initiative 15 5. Support Project team's approach to project development and implementation, training and tech support for website maintenance and creative autonomy 19 89.5 TOTAL: Please enter a score between 0-20 for each of the questions above. The total score is 100. For internal use only civicplus Website Evaluation Matrix 1. Portfolio of projects 20 Overall appearance/aesthetics of websites designed by the vendor 2. Creativity 19 Ability to create a customizable website versus template -based designs 3. Features Option(s) to incorporate unique features such as a mobile app, videos, rotating banners versus stock photos, etc. 20 4. Flexibility Ability to adjust content, colors, and features as the city developments/implements its branding initiative 18.5 5. Support Project team's approach to project development and implementation, training and tech support for website maintenance and creative autonomy 20 97.5 TOTAL: Please enter a score between 0-20 for each of the questions above. The total score is 100. For internal use only Administrator/Engineer's Report terviffe February 23, 2022 FstabGshed 1857 PARKS AND RECREATION Park Board Vacancy The Parks and Recreation Committee now has a vacancy after the City Council accepted the resignation of long-time member Chris Bettinger. Chris served on the Parks and Recreation Board for nearly a decade and has been a part of many projects and the growth of new programs throughout his time on the board. To apply for the vacant position, please submit an application by completing an online form: click here or stop in to city hall to obtain an application. Volunteers Needed — Fete des Lacs The Fete des Lacs Committee is looking for volunteers to take on the roles of Parade Coordinator and 5k/8k Fun Run Coordinator (two separate positions). Call City Hall if interested 651-429-3232. The Parks & Rec. Committee held their second Skate/Sled Night on Saturday, February 12, 2022. Approximately 25 warm-blooded Minnesotans participated in the free event. Free popcorn, hot cocoa and s'mores were provided along with a bonfire for roasting and warmth. The Committee would like to thank Wargo Nature Center for providing fat tire bikes, snowshoes and kicksleds for use. Recommendation to Council to Thin Trees from Eagle Park The Committee recommended to Council approval of lowest bidder, Langer's Tree Service - $6,950; for thinning of trees, (removal of 83 trees), in an effort to extend the life/growth cycle of remaining trees and to declutter the wooded areas. Council discussed the item at their January 12, 2022 meeting and approved the P & R recommendation. Abutting property owners and the HOA have been notified of the removal. Skate Park The Parks and Recreation Committee continues to look for the public's input on the existing Wheels Skate Park at Laurie LaMotte Memorial Park. The facility is nearing the end of its useful life and there are important decisions regarding its future that need to be made and taken into consideration (i.e. complete some major maintenance on the existing equipment, buy new modular ramps, rails and the like) or make a major investment in a poured concrete facility? Send us your thoughts at info2centervillemn.com ADMINISTRATION Notification Regarding Broadband Access: Affordable Connectivii Program (ACP) customers: Inge & Eleanor As part of our Xfinity's commitment to keeping the community connected, Xfinity is proud to participate in the Affordable Connectivity Program (ACP), which provides eligible households a credit of up to $30/month towards Internet service. Xfinity is making it simple for both new and existing customers to apply this credit towards Xfinity Internet services, including Internet Essentials. ACP is a $14.2 billion federal government program that extends and modifies the Emergency Broadband Benefit (EBB) program and continues to aim to help low-income households connect and stay connected to the Internet. Qualified households can receive a monthly credit of $30/month towards their Internet service. If a customer is already an Internet Essentials customer, they qualify for ACP and simply need to enroll. Other qualifying criteria include a household member(s) qualification for the Lifeline Program (such as Medicaid or SNAP), free and reduced -price school lunch program, or income level. Internet customers can visit Xfinity.com/acp to learn more about ACP and apply. Meeting and City Hall Schedule • March 16, 2022 6:30 p.m. — Economic Development Authority • March 9, 2022 6:30 p.m. City Council Meeting • March 1, 2022, 6:30 p.m. - Planning & Zoning Commission meeting (Zoom capabilities — see website calendar) • March 2, 2022, 6:30 p.m. — Parks & Recreation Committee meeting (Zoom capabilities — see website calendar) • March 5, 2022 8:30 a.m. — 3:30 p.m. Council Retreat, Oneka Room (Hugo) ECONOMIC DEVELOPMENT Quad Area Chamber of Commerce The Quad Area Chamber of Commerce has several events scheduled this month. GFSpgk ryLR. ➢ 3/3/2022 Meet, Greet, Network for Morning Coffee and to Meet Other 4x -'�A t itj Business Owners & Community Leaders — 7:30 a.m. — 9:00 a.m. fdir r - location: 9390 Lexington Ave NE, Circle Pines.` ➢ 2/28/2022 QACC Board of Directors Meeting and Ambassadors Meeting (Members welcome to audit) — from 4:00 p.m. — 5:00 p.m. location: Zoom: Click here Anoka County Regional Economic Development (ACRED) Samantha Markman, ACRED Executive Director attended the February 161' EDA meeting and provided an overview of 2021 activities, project inquiries, goals, committees, initiatives, and events. Highlights include the 2021 Up River Real Estate Event and 2021 PGA Tour: 3M Open. Almost half of the project inquiries were from the industrial sector, followed by commercial, assistance, and housing. Organization goals include: Marketing, Readiness, and Regionalism & Alignment. Initiatives include: Regional Broadband Efforts, Marketing at 2022 Events, Regional Business Retention & Expansion Initiative and Community Support. A number of events are in the process of being planned for this year, including: ACRED Business & Banking Summit and ACRED Up River Real Estate Event. The dates have not been confirmed. A number of sponsored events are also being planned — more information can be found on the ACRED website. EDA The EDA reviewed their 2021-2022 Strategic Plan at their February 16d' meeting. The Commissioners talked about past accomplishments (success with the CenterStage and Blue Logo programs as well as business engagement). The focus for this year, although not exclusively, will be on developing a plan for downtown and the waterfront, Business Retention and Expansion visits, Community Outreach, Intersection of 20d' and Main. The EDA is also weighing their options regarding their involvement with vacant properties. ECONOMIC DEVELOPMENT ;WW opt T,4. COMMUNITY DEVELOPMENT Block 7 Property (Downtown) — "Sorel Quarter" Centra Homes will appear in -person at the March 1 Planning and Zoning Commission to review exterior finishes. They will have physical samples to present and updated renderings. As always, the public is welcome to attend this meeting. This will be the last opportunity to give input on the design of the homes. A Developer's Agreement and draft Homeowner's Association Documents will be presented to the Planning Commission and City Council in the coming weeks. Centerville Elementary School Expansion A few supply chain issues in addition to a sanitary sewer service issue, are producing challenges for the contractor, in meeting their original schedule. An expected completion date is unknown at this time. Old Mill Estates 1st and 2nd Additions The developer has requested a Letter of Credit reduction. A warranty bond for the improvements has now been received by the city, allowing the reduction request to be processed. The City is in discussion with the homeowner near the cul-de-sac on Old Mill Court, exploring alternative routes for the trail. The city will continue to hold security for the completion of the trail until this process plays out and the trail link is completed. Centerville Storage (20th Ave. Mini Storage) A few items remain to be completed prior to allowing the facility to be opened, including some fence work. Bay View Villas (Waterworks Site) The vast majority of the project work is now done. Some lakeshore plantings and final landscaping items remain. Mailboxes are now in and the pond has been dredged to final grade. Atlas Villas Memory Care Project (1825 Main Street) Contractors have been experiencing delays due to material shortages but they anticipate being open by April 1, 2022. Development Inquiries • Developer looking at City -owned 1737 Main Street Rehbein Commercial Infrastructure work is now, largely complete, with the sewer, water and stormwater having been installed. The street (Michaud Way) has been constructed up through the base course of asphalt. The wearing course will be installed next year if there are no settlements or other issues. The contractor is working through punch list items and will be completing the trail and sidewalks next year. Kwik Trip Staff has been working with Kwik Trip's staff to get securities and other agreements in place. The owner has communicated that construction could begin by mid -summer, 2022. Norbella Senior Living Norbella has now broken ground on the site, installing utilities and excavating for the foundation and parking lot. Work will continue within the building through the winter. Peterson Shores The developer has signed necessary agreements and is authorized to file the plat. Rehbein Industrial Work on the extension of Fairview Street has been completed, up through the gravel base of the road, including sewer, water and stormwater utilities. Curb and paving will follow in the Spring. Sutton Transport The site has been graded and is ready for construction, once agreements are finalized. 2050/2070 Main Street A permit has been issued for roofing of the building in preparation of the tenant. Staff has been working with the developer's representatives on final due diligence items and recently helped them measure the depth of some existing storm ponds to facilitate their permit application to Rice Creek Watershed District. A rezoning and Conditional Use Permit were approved, pending the sale of the property to a Building Material Supply Center. The user would largely sell to builders and contractors, but will have a public showroom and sales counter. If the sale goes through, we would expect to see a site plan review application soon. Max Storage (Fairview Street) A public hearing was held on February 1 to review an application for a Conditional Use Permit (CUP) to operate what is being termed a "Maxi Storage" facility. The proposed development would consist of 2 buildings, each with 8 for -lease units which would include a large overhead door, and enough space (50' x 208') to house equipment for small contractors working in the trades. The heated units may also be available for rental to store personal items, such as RVs, boats and other large equipment. The Planning and Zoning Commission had a number of comments and questions for the applicants to address, including landscaping, operational and building code issues. The public hearing for the project has been left open to allow for further public comment. We anticipate the applicant addressing the comments at the next P&Z meeting on March Ist General • Sidewalk snow removal COMMUNITY ENGAGEMENT Web Site • Administrator's Report uploaded • Committee Agendas/Packets uploaded Reader Board • Meeting Schedules • Community Events Social Media • Center Stage • Meeting Agendas • Public Hearings Community Email List • Administrator's Report • Meeting Agendas FINANCE American Rescue Plan (ARP) The City Council reviewed information from the Finance Director regarding the eligibility of certain expenses and the opportunity to recover lost revenue. The US Treasury has now finalized their guidance on lost revenue, which provides a flat amount for recovery by each city, which is well above Centerville's allotment. If funds are allocated for lost revenue, they must simply be spent on general government expenses. Council has not made formal commitments yet. Annual Audit The city's Auditors will be engaging with city staff and elected official in mid -March this year to complete our annual audit. This process ensures the city's policies and procedures are operating properly and that the city's finances are in good standing. Snow Plow Season At the last meeting the city's snow plowing policy was discussed. Council had a few more questions about when snowplowing operations begin and the order in which streets, sidewalks, and trails are plowed. Also discussed was a desire for consistency between City Code and our Policy. Revisions to our policy have been made in an effort to address those issues. STORMWATER/WETLAND The Minnesota Pollution Control Agency (MPCA) will be conducting a random audit of our stormwater operations system during the third week in March. MPCA audits are routine for municipalities that hold NPDES MS4 permits; the permit that authorizes cities to operate stormwater systems. The purpose of the audit is to verify the city is fulfilling its regulatory paperwork requirements, as well as its environmental education program requirements. SEWER AND WATER Commercial Water Connection Fee Assistance As part of the city's ongoing effort to help businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. The program is offered for a limited time only and is subject to conditions. Wellhead Protection Plan Staff has been working to secure bids on the well sealing for which a grant was obtained. Water Usage Report The city recently submitted its annual water usage report to the Department of Natural Resources (DNR). In 2021, our community used over 120 Million Gallons of water. 115 Million gallons (MG) of that was used by residential customers and it's estimated that almost 47 MG of that was for lawn irrigation. Yes, over 40% of our water use went to keeping the grass green. We know this by comparing our summer month usage to our winter month usage. In July, we used over 21 MG of water, as compared to a typical winter month of 5.5 to 6 MG, representing an increase of more than 3 and a half times. Obviously, last year was a tough year for our lawns, but it also highlighted our need for conservation efforts related to our drinking water supply. If our community continues to use water at this rate, the DNR could impose restrictions on our permit. While our city is not bound by any of the lawsuit mandates that some cities are facing, it is likely that we will be more heavily scrutinized due to our proximity to those who are. Check out DNR's water conservation tips for lawn care below: Daily water application is unnecessary for healthy established turf. Before watering, verify that the grass needs watering: Step on the grass. • Do not water if the grass springs back. • Water if the grass stays flattened. Efficient lawn watering: • Water landscapes and lawns during the early morning, when it is still cool. • Lawns need about 1 inch of rain or water per week. Deep soaking is better for roots than frequent shallow watering. • Water your lawn infrequently, one time or less per week, assuming no rainfall has occurred. • Cut grass 3 to 4 inches. Residential automatic irrigation leads to over watering by hundreds of gallons through "setting and forgetting." • Turn oft automatic irrigation completely and use them only during extended dry spells. • Soil moisture sensors prompt irrigation only when needed. Most cost between $120 and $160. They rarely require replacement. Minnesota irrigation systems must have technology that interrupts irrigation when there is sufficient moisture and that the user can adjust. • Many Minnesota cities have odd/even watering restrictions during the summer months to reduce consumption. It is best to water deeply and infrequently (usually once or twice a week during dry months) to promote healthy and hardy turf and conserve water. To adjust the lawn irrigation frequency, see: • WaterSense G- Watering Tips from the EPA • UMN Turf Irrigation Extension G from the University of Minnesota PUBLIC SAFETY Centennial Fire District On February 8, 2022 Centennial Fire Department assisted SBMon a working fire in Blaine. Engine 11 was. first to arrive on scene and emergency personnel aggressively responded to the fire. There were no injuries reported. The swift response to this fire is a perfect example of why mutual aid is important. Centennial responded on a first box alarm and because the incident was on the boarder of the fire district, E-11 arrived quickly. Outstanding. job to the Centennial Fire Department!! Centennial Emergency Responders on scene at a fire in Blaine on February 8, 2022 ram: Centennial crews also were among the first to respond to the large fire at the Blaine Fleet Farm on Thursday, February 17. Centennial Lakes Police Department Chief Mork and his staff continue to focus on keeping adequately staffed through the pandemic, staggering shifts and making other adjustments to their operations. They have also been busy preparing their annual report, to be presented to the Police Governing Board at an upcoming meeting. CENTERVILLE LIONS The Centerville Lions 39t' Annual Ice Fishing Contest is scheduled for February 19, 2022 from 9 a.m. — 2:00 p.m. The Contest will take place on Centerville Lake, straight out from the boat launch. Gain access through the Rice Creek Chain of Lakes Regional Park entrance. $10/hole with food and drink available on ice for purchase. erviCCe. ��ta&isha- RECEIVED OF 1 17726 AMOUNT North Metro Telecommunications Commission 7,862.58 FOR: 2021 PEG Fees Check # 13962 Surcharge N/A February 4, 20221 BY T. Bender N � � cn _ @ Ln m m -0 (A LULU \ / \ m .m_-_o (E pokm _mom m_s C'4| � � 2 �WD & r%j $ tft W \ § ( t _ � t _ U A � � 2 � � 9 % « q V) LULU U CL _ q w k ■ 3 � � § � $ � � k % / S »gym / �) g a).—- / u 2� TC TELECOMMUNICATIONS COMMISSION February 7, 2022 Mr. Mark Statz City of Centerville 1860 Main Street Centerville, MN 55038 Dear Mark: Enclosed please find information regarding the 2021 fee payments from Comcast received by the North Metro Telecommunications Commission on behalf of its member cities. In keeping with the Joint Powers Agreement, the NMTC has deducted its approved budget for 2022 from the fee total. The fees retained by each member city are shown on page 1, table II. Supporting materials, on pages 2 through 60, consist of gross revenue and fee tables and the categorical breakdown of earnings per city, per quarter, as provided by Comcast Corporation. If you have any questions regarding these funds, please feel free to contact me at 763-231- 2801 or harnson(c),northmetrotv.com, and I'll be happy to answer any questions you may have. Sincerely, Heidi Arnson North Metro Telecommunications Commission Enclosures 12520 Polk St. NE, Blaine, MN 55434 • 763-780-8241 • fax 763-780-8242 Serving Blaine 0 Centerville 0 Circle Pines • Ham Lake 0 Lexington 0 Lino Lakes 0 Spring Lake Park DISBURSEMENT OF PEG FEES RECEIVED B"T' CITIES IN 2022 TABLE CITY 2021 CABLE COMPANY REVENUE BY CITY® TOTAL SYSTEM (� REVENULi- -' CITY REVENUE AS % OF SYSTEM REVENUE Blaine $13,601,759 — $24,643,978 = 55.19303% Centerville $861,180 — $24,643,978 = 3.49448% Circle Pines $1,041,974 — $24,643,978 = 4.22811% Ham Lake $3,403,324 — $24,643,978 = 13.80996% Lexington $411,295 — $24,643,978 = 1.66895% Lino Lakes $3,957,657 — $24,643,978 = 16.05933% Spring Lake Park,$1,366,789 — $24,643,978 = 5.54614% TOTAL: $24,643,978 — $24,643,978 = 100.00000% TABLE 11 CITY REVENUE TOTAL FEES AS % OF TOTAL FEES RETAINED SYSTEM RETAINED CITY BY CITIES REVENUE BY EACH CITY Blaine $225,000 x 55.19303% _ $124,184.32 Centerville $225,000 x 3.49448% — $7,862.58 Circle Pines $225,000 x 4.22811% $9,513.25 Ham Lake $225,000 x 13.80996% _ $31,072.41 Lexington $225,000 x 1.66895% _ $3,755.14 Lino Lakes $225,000 x 16.05933% _ $36,133.49 Spring Lake Park $225,000 x 5.54614% _ $12,478.81 TOTAL: $225,000 x 100.00000% _ $225,000.00 ® All amounts are rounded to nearest dollar. M Mark Statz From: DeMerritt, Seth S <seth.demerritt@centerpointenergy.com> Sent: Wednesday, January 26, 2022 11:11 AM To: Mark Statz Cc: Bruce DeJong Subject: RE: [External Email] City of Centerville Caution: This email originated outside our organization; please use caution. Mark, Based on 2021 usage we would expect Centerville's bill to increase by $200 due to the interim rate increase. Thanks Seth Seth DeMerritt Manager, Rates and Regulatory cewwPo"' 612.321.4423 w. 1 612.393.6216 c. CenterPointEnergy.com `, 0 From: Mark Statz <MStatz@centervillemn.com> Sent: Wednesday, January 26, 2022 11:05 AM To: DeMerritt, Seth S <seth.demerritt@centerpointenergy.com> Cc: Bruce DeJong <BDeJong@centervillemn.com> Subject: Re: [External Email] City of Centerville You don't often get email from mstatzPcentervillemn.com. Learn why this is important Seth, H thanks for the reply. When you say "...of which $200 is related to the interim rate...", does that mean we should expect a $200 increase this year or does it mean that only $200 of our bill will see the increase (so the increase will only be a few dollars)? Get Outlook for iOS From: DeMerritt, Seth S<seth.demerritt@centerpointenergy.com> Sent: Wednesday, January 26, 2022 10:59:22 AM To: Mark Statz <MStatz@centervillemn.com> Subject: RE: [External Email] City of Centerville Caution: This email originated outside our organization; please use caution. 1 Hello Mark, We calculated the City's bill impact based upon their 2021 usage. It shows a total bill of $4,937, of which $200 is related to the interim rate increase. These figures are subject to change depending on the natural gas used and natural gas prices. The prices for the natural gas commodity are flowed through to customers, and do fluctuate each month. You are correct the interim rate charges are already set for 2022, and to the extent final rates are higher then interim no back charges will be sought, but if final rates are lower than interim, refunds will be issued. We are still scheduling our public hearings, but as of now it appears likely we will have two in person hearings the week of Feb. 21, and two virtual hearings the following week. Below is a high level schedule of our rate case process as approved at the 1/13 pre -hearing. The Commission will Order by Oct. 3, but there will be compliance filings by the Company due afterwards so any refunds or rate changes from their order will lag by a few months. Direct Rebuttal ProposedMilestone . February 7 -- 28 March 7 Surrebuttal March 30 23 Hearing April 6-8 7 Initial Brief April 29 23 Reply Brief and Proposed Findings May 13 14 AU Report July 12 31 Exceptions PUC Order July 27 15 October 3 63 Please let me know if you have any additional questions. Thanks Seth EMW Seth DeMerritt Manager, Rates and Regulatory 612.321.4423 w. 1 612.393.6216 c. CenterPointEnergy.com 0000 From: Mark Statz <MStatz@centervillemn.com> Sent: Monday, January 24, 2022 2:56 PM To: DeMerritt, Seth S<seth.demerritt@centerpointenergy.com> Subject: [External Email] City of Centerville You don't often get email from.mstatz@centervillemn.com. Learn why this is important EXTERNAL EMAIL CAUTION: This message originated from outside CenterPoint Energy. Do not click on links, open attachments, or enter data unless you recognize the sender, were expecting the content and know it to be safe. Seth, Thanks for chatting today. In summary, we discussed: • PUC authorized 5.1% increase for non-residential customers (like the city) as an interim rate (this can go down, but not up, after contested case hearing) • A pre -hearing was held on 1/13, but was not necessary for us to attend • Multiple public hearings are being scheduled for the last weeks of February and early March. Separate notices will be sent out on those. If you have a nice summary of the rate increases (especially as a percentage), that I could share with the City Council and general public, that would be appreciated. Thanks Mark Statz, PE City Administrator/Engineer City of Centerville 1880 Main St. Centerville, MN 55038 O: 651-429-3232 D:651-792-7931 C: 651-775-5126 mstatz(a-)centervillemn.com www.centervillemn.com @centervillemn ***** This email is from an external sender outside of the CenterPoint Energy network. Be cautious about clicking links or opening attachments from unknown sources. ***** CenterPoint, Energy January 10, 2022 Dear Community Leader: 505 Nicollet Mall P.O. sox 59038 Minneapolis, MN 55459-0038 On November 1, 2021, CenterPoint Energy filed a request with the Minnesota Public Utilities Commission (MPUC) for an increase in natural gas rates of $67.1 million or approximately 6.5 percent per year. On December 2, 2021, the MPUC accepted our filing as complete and approved an interim (temporary) rate increase of about 3.9 percent for residential customers and 5.1 percent for non-residential customers. This equates to a temporary increase of $42.4 million. This interim rate increase for CenterPoint Energy customers takes effect January 1, 2022, and continues until the MPUC issues a final order and the company implements new rates. State law requires us to distribute a Notice of Application for Rate Increase and Notice of and Order for Hearing to all counties and municipalities in our service area (enclosed). We will send you the public hearing notices with details of the public hearing dates, times, and locations once they are scheduled. That information will also be advertised in the newspaper of record for each county seat in our service area and in the communities where hearings are to be held. If you have questions or comments, please contact me or visit our Web site at www.CenterPointEneruv.com/RateCase. Sincerely, Seth DeMerritt Manager Regulatory Affairs (612) 393-6216 Seth. DeMerritt6DCenterPointEnergy. com, Enclosures: Notice of Application for Rate Increase Notice of and Order for Hearing CenderPainta � Ene�9Y February 4, 2022 To Whom It May Concern: 505 Nicollet Mall P.O. Bo 59038 Minneapolis, MN 55459-0038 am writing to inform you that Administrative Law Judge Ann O'Reilly is holding four public hearings on CenterPoint Energy's rate increase proposal. For more on the public hearings, please see the enclosed copy of our Notice of Public Hearings for CenterPoint Energy Minnesota Customers. Please contact me if you have any questions or would like additional information about the filing. Additional information about our Rate Case is available at our website at CenterPointEnergy.com/RateCase. Sincerely, Seth DeMerritt Manager, Regulatory 612-393-6216 Enc. Notice of Public Hearings for CenterPoint Energy Minnesota Customers RATE INCREASE NOTICE NOTICE OF PUBLIC HEARINGS FOR CENTERPOINT ENERGY MINNESOTA CUSTOMERS CenterPoint Energy has asked the Minnesota Public Utilities Commission (MPUC) to approve an increase to natural gas rates for distribution service. The requested increase is for about 6.5 percent or $67.1 million per year. The requested increase would add about $4.05 to a typical residential customer's monthly bill. The MPUC may either approve or deny the requested changes, and may approve a lesser or greater increase than was requested for any customer class or classes of service. The MPUC will likely make its decision on our rate request in the fourth quarter of 2022. If final rates are lower than interim (temporary) rates, we will refund customers the difference with interest. If final rates are higher than interim rates, we will not charge customers the difference. If you move before a refund is issued and we cannot find you, your refund may be treated as abandoned property and sent to the Minnesota Department of Commerce, Unclaimed Property Unit. You can check for unclaimed property at www.missingmoney.com. To make sure we can send you any refund owed, please provide a forwarding address when you stop service. PUBLIC HEARINGS Administrative Law Judge Ann O'Reilly will hold two in -person public hearings and two virtual public hearings so that customers have an opportunity to comment on the company's request. Any CenterPoint Energy customer or other person may attend or provide comments at the hearings. You are invited to comment on the adequacy and quality of CenterPoint Energy's service, the level of rates, or other related matters. You do not need to be represented by an attorney. The hearings will begin at their scheduled time and adjourn after everyone present has had an opportunity to comment or ask questions. February 22, 2022 6:00 p.m. Golden Valley Library 830 Winnetka Ave N Golden Valley, MN 55427 EVENT CENTER February 24, 2022 6:00 p.m. 10 Civic Center Plaza Mankato, MN 56001 March 1, 2022 1:00 P.M. Virtual WebEx March 1.2022 6:00 p.m. Virtual WebEx Bad weather? Find out if a hearing is canceled — call (toll free) 855-731-6208 or 651-201-2213 or visit mn.gov/puc. Virtual Public Hearings Public hearings have been scheduled as follows to be held via video conference. March 1, 2022, at 1:00 p.m. and 6:00 p.m. Attend by Internet Connection (Audio and Video) To join the virtual hearing using a computer, tablet or smart phone, where you will have audio and video capability, go to:: https:j° minnesota.webex.com.ln the gray box where it says, "Enter Meeting Information," type the Event Number below for the public hearing date you are attending: Event Number: Event Number: 2492 340 7866 2483 405 3637 Event Password, if Event Password, if needed: MnPUC! needed: MnPUCI Directions for Appearing via Webex. • Log on 5 to 15 minutes before the hearing begins. You will be asked to join the hearing through a Webex application or through a plug-in for your web browser. • Enter the Event Number shown in the box above. • Next you will be asked to enter your name, your email address, and an event password (if required). After entering this information, click "Join Now" and you will be granted access to the virtual hearing. • When you enterthe hearing, your microphone will be muted. If you would like to ask a question or make a comment during the meeting, use the chat function to send a message to the meeting moderator, who will place you in the queue to comment. When it is your time turn to comment, your name will be called and your line will be unmuted. You will then be able to ask questions or make a comment. To Attend by Telephone (Audio Only) if you do not have access to a computer, tablet, or smart phone, or if you would prefer to attend the hearing via audio only, you may join using any type of telephone. You do not need internet access to call into the hearing, however, you will only be able to hear (not see) the speakers. You will still be able to comment and ask questions. Use the information in the box below to dial into the hearing. You will be asked to enter the access code for the hearing, asset forth below: Phone: Phone: 1-855-282-6330 1-855-282-63 30 Access Code: Access Code: 2492 340 7866 2483 405 3637 If you would like to ask a question or make a comment during the hearing, press *3 on your telephone. You will then be placed into the queue to comment. When it is your turn to speak, the last few digits of your telephone number will bean nounced by the moderator and your line will be unmuted, allowing you to be heard. Public Hearing and Process Information Administrative Law Judge Ann O'Reilly will preside over the public hearings and will provide the Commission with findings of fact, conclusions of law, and recommendations after the conclusion of the evidentiary hearing. The purpose of the public hearings is to receive public input on the proposed rate increase. At the public hearings, interested persons have the opportunity to: (1) ask questions of the utility and agency staff; and (2) offer verbal and written comments on the merits of the proposed rate increase. Members of the public may participate without needing to intervene as a party. Representation by legal counsel is permitted but not required. Please note that the public hearings will end when all attendees present have had the opportunity to comment and all other business has been concluded. You are encouraged to join the meeting at the scheduled start time to be placed on the queue to comment. Commenters will be called in the order they enter the queue. Therefore, it is advantageous to arrive at the beginning of the hearing. Written comments may be submitted during the comment period before and after the public hearings. Follow the instructions below to provide written comment. Please contact Charley Bruce at 651-201-2251 or charlev.bruce@state.mn.us orTera Dornfeld at 651- 201-2195 or tera.dornfeld@state.mmus if you have questions on how to participate or have trouble accessing the public hearing using telephone or internet. WRITTEN COMMENTS TO THE MINNESOTA PUBLIC UTILITIES COMMISSION You can still submit comments even if you do not attend a public hearing. Comment Period Comments accepted through April 11, 2022, at 4:30 p.m. * Comments must be received by 4:30 p.m. on the close date. * Comments received after the comment period closes may not be considered. How to Submit a Written Comment Written comments can be submitted via: (1) the Commission's eComments website; (2) electronic mail; (3) U.S. Mail; or (4) facsimile. To learn how to submit a comment in any of these ways, please visit mn.eov/puc, select "Consumers" from the dropdown menu on the top of the page, then select "Public Comments and How to Participate." This will take you to the Public Comment page, where you will find a list of ways to comment. Be sure to reference PUC Docket No. 21-435 in the subject line of your comment. If you do not have access to the internet, you may send or deliver your comment to: Minnesota Public Utilities Commission 121 7th Place East, Ste. 350 St. Paul, MN 55101 For assistance in submitting comments, or if you have questions, contact the Commission's Consumer Affairs Office at: Phone: 651-296-0406 or 800-657-3782 Email: consumer. Q uc@state. rn us Be sure to reference Docket Number 21-435 Important: Comments can be reviewed by the public on the MPUC's website, except in limited circumstances consistent with the Minnesota Government Data Practices Act. The MPUC does not edit or delete personally identifying information or any other information from comments received. EVIDENTIARY HEARINGS Formal evidentiary hearings on CenterPoint Energy's proposal will be held on April 6, 7, and 8, 2022, starting at 9:30 a.m. each day. The evidentiary hearing will be held in Courtroom 1 at the Office of Administrative Hearings at 600 South Robert Street, St. Paul, Minnesota. individuals who cannot attend in person, may attend via Microsoft Teams (Teams), a video conferencing platform. Members of the public who wish to attend the hearing through Teams may request an electronic invitation by contacting Judge O'Reilly's legal assistant at michelle.severson@state.mn.us. The purpose of the evidentiary hearing is to allow CenterPoint Energy, the Minnesota Department of Commerce— Division of Energy Resources, the Minnesota Office of Attorney General — Residential Utilities Division, and parties who have formally joined the contested case, to present testimony and to cross- examine each other's witnesses on the proposed rate increase. If you wish to formally intervene in this case, as a party to the litigation, you must serve and file a Petition to Intervene, pursuant to Minn. R. 1400.6200. TO LEARN MORE CenterPoint Energy's current and proposed rate schedules are available at: CenterPoint Energy 505 Nicollet Mall, Minneapolis MN 55402 Phone 612-372-4727 or 800-245-2377 Web http://www.CenterPointEnergy.com/RateCase Minnesota Department of Commerce 85 7th Place East, Suite 500, St. Paul, MN 55101 Phone: 651-539-1534 Web: https://www.edockets.state.mn.us/EFiling/search.jsp Select (21) in the year field, type (435) in the numberfield, select5earch, and the list of documents will appear on the next page. Questions about the Minnesota Public Utilities Commission's review process? Minnesota Public Utilities Commission 1217th Place East, Suite 350 St. Paul, MN 55101 Phone: 651-296-0406 or 800-657-3782 Email: consumer.puc@state.mn.us Anyone with hearing or speech disabilities may call through their preferred Telecommunications Relay. Proposed Rate Increases The table below shows the effect of both the interim and proposed rate changes on monthly bills for residential, commercial and industrial customers with average natural gas use. Avg monthly Avg monthly Avg monthly Avg monthly Customer Type usage in bill: current bill: interim bill: proposed (usage in therms) _ _ therms rates rates rates Residential 74 $68 $71 $72 Commercial/industrial up to 1,500/year 67 $69 $72 $80 1,500 to 5,000/year 255 $210 $219 $230 5,000 or more/year 1,440 $1,096 $1,131 $1436 Small Volume Dual Fuel Sales Service up to 120,000/year 3,971 $2,310 $2,382 $2,482 120,000 or more/ ey ar 15,567 $8,903 $9,152 $9,490 Large Volume Dual Fuel Sales Service 42,091 $23,466 $23,981 $24,403 Large General Firm Sales Service 41,602 $23,085 $23,776 $24,480 Demand charge (per Peak Day) 3,110 *Figures above are rounded (to the nearest whole number).