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Home My WebLink About2022-03-02 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, March 2, 2022 6:30 p.m. In Person with Zoom Capabilities, Zoom Link: https://us02web.zoom.us/j/173583122 (See www.centervillemn.com for link) Or you may watch the live stream at https://northmetrotv.com/centerville-stream/ COMMITTEE MEETING I. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. 19-013: Master Trail Plan & CIP 2. 22-001: Music in the Park Î Musicians (B. Peterson) VI. COMMITTEE BUSINESS (NEW) 1. Request for Use of Trails Î Shake Your Shamrock 5/7K, March 19, 2022 2. Request for Use of Hidden Spring Park Î Grad. Party, June 5, 2022 (10 a.m. Î 5 p.m.) 3. Laurie LaMotte Ballfields Î Centerville Lions Request for Improvements 4. Draft Monument/Donation Policy VII. APPROVAL OF MINUTES 1. February 2, 2022 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates a. 16-026: P & R Web Site Pages Î Assist. City Admin., A. Lewis b. 21:007: Eagle Park Tree Removal Î Contract Signed w/LangerÓs Tree Service Î Waiting for Snow Melt c. 19-022: ADA Equipment (P. Palzer & K. Freiermuth) 2. Council Liaison Update 3. Skate/Sled Night (Feb. 12, 2022) Update IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT INFORMATION REMINDERS Planning & Zoning Commission Î Tuesday, March 1, 2022 (P.H. Maxi-Storage, 2010 Fairview St. Î Held Over for Public Input) City Council Meeting Î Wednesday, March 9, 2022 Economic Development Authority Î Wednesday, March 16, 2022 Parks & Recreation Committee Î Wednesday, March 2, 2022 WI 7/28/2021 cost art + w/surroundw/surround Richmond Updated sytsem realtor New PA roundround sculputre seating in with gogo and for for merrymerry trailer upgrade speaking teiredlake pumps ADAADA foundation after from walls, similar water or dia.dia. waterski SPRWS on regrading/landscpaing value for20'20' by pump jump retainingpadforPad, system, based land est.est. abandoned VendorVendor UpdatedConcreteConcreteElectricalFountainDoneConcreteRecirculatingIfDoneDoneDoneDoneEstimate 5,000 31,75060,00035,75067,00083,750 870,000310,000 $$$$$$$$$ $ 18,750 Grant Probable $$$$$$$$$$$$$$$$$$$$$$$$$$$$ Non 0%480,0000%240,0000%150,0000%15,0000%0%5,0000%10,0000%300,0000%0%2,0000%15,0000%0%15,0000%2,0000%50,0000%0%5,000 50%25,00025%6,75050%40,00050%25%25%18,75075%50,00050%15,000 % 100%100%100% Grant Probable 5,000 42,00067,000 870,000171,000100,000310,000255,000 $$$$$$$$$ 9,0002,0005,0002,0002,000 80,00050,00030,00080,00015,00010,00025,00015,00015,00050,00025,00030,000 CostSubtotalsSubtotalsComments 480,000240,000150,000300,000200,000 $$$$$$$$$$$$$$$$$$$$$$$$$$$$ CostTotal $$$$$$$$$$$$$$$$$$$$$$ $$$$$ ReUse)1Each SourcesQtyUnitUnit Club4Each20,000 (Stmwtr Funding Grant Campaign1Each200,000 CGrants1Each30,000 External Club1Each2,000Club1Each30,000 Grants/WaterskiGrants8Each3,000 Energy Society?1Each25,000Society?1Each25,000 2020Waterski parcel Plan Show2023Legacy Acquisition20401Each300,000 Development Improvement Shelter20311Each150,000 Upgrades Accomodations20191Each Upgrades Upgrades Rinks2025Xcel Tables202310Each$5005,000 Property Waterski Park Equip.2024MSEquip.2024MS Capital Vickers' Park UpgradesUpgrades Upgrades Ice Lockers2020Legacy for Park Park for Enhancement20201Each10,000 Eq/Picnic Accomodations20191Each5,000 UpgradesImprovements Upgrades2025Fundraising Benches2020Sponsorships3Each3,000Picnic Landscaping20288Acres30,000for Striping20181Each Trails Piece/Fountain2020Grants1Each80,000 System20201Each15,000System2020RCWD/MetSystem20251Each15,000System20221Each15,000Pit20191Each Upgrades2020Waterski SPRWS Park ParkPark Restroom Fountain20191Each2,000Fountain20221Each2,000 & Lot201911Stalls walls Spring ImprovementsYearPotential park Pad Flow Art Creek Ball Meadows and Park Park Court20221Each50,000 Park TruckBall Acquisition20288Acres60,000 PlaygroundPlayground Lights ParksCapitalFuture LandGradingPlayground Trailside SeatingCanoe/KayakAdditionalTrailerElectrical Cornerstone PublicIrrigationPortableFood Hidden SpringAjdacentIrrigation Acorn ParkingADADrinkingIrrig ation Eagle Pickle McBride IrrigationDrinkingSport LaMotte GagaADASkateLED RoyalMisc.Additional recirc) 7/28/2021 w/o Updated$195 (or $250 est. audit per Vendor 2020 of $350k, end est. at BalanceEngineer 22,500 887,642 2,373,392 $ $$ $ Grant Probable $$$$$$ Non 0%15,0000%887,6420%375,0000%75,0000%50,000 50%7,500 % Grant Probable 30,000 887,642 2,737,642 $ $$ 15,00015,00075,00050,000 CostSubtotalsSubtotalsComments 887,642375,000 $$$$$$ CostTotal $$$$$ $ SourcesQtyUnitUnit Funding External Allowed Partnerships or Money Plan Grant if Maps2023Grants3Each5,000 Pursued Improvement Roof20251Each75,000 be to Capital Upgrades20251Each50,000 Project DebtAnnual1Each887,642 Improvements Projects Kiosks/Wayfinding Trails House Trail Benches20235Each3,000 Canopy/Open ImprovementsYearPotential Pad20251Each375,000 and Trail Rink ParksCapitalMisc.TrailsideAdditional Regional Outstanding TotalAuxilluary SplashIceWarming CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 3, 2022 Parks & Recreation VI.1 TITLE OF ISSUE: Request for Use of Trails - Shake Your Shamrock 5/7K, 3/19/2022 BACKGROUND AND SUPPLEMENTAL INFORMATION: Midwest Multisport Races, LLC has submitted for this years for several years. They have been good stewards in the past. Granting of said application should be conditioned upon the following: No permanent markings on Trails/Sidewalk or property, No maintenance of said Trails/Sidewalks of intended use will receive maintenance above and beyond that of regular maintenance of our Public Works Department or Anoka County for this event. If a snow event occurs on the weekend, maintenance will not be provided and the organizers (Midwest Multisport Races, LLC) are responsible for holding conversations with the Centennial Lakes Police Department alerting them of the scheduled event and adhere to their recommendations COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Recommend approval to City Council with the above stated conditions. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ q Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 3, 2022 Parks & Recreation VI.2 TITLE OF ISSUE: Request for Use of Hidden Spring Park, June 5, 2022 from 10 a.m. - 5 p.m. BACKGROUND AND SUPPLEMENTAL INFORMATION: Ms. Michelle Baland has requested the use of Hidden Spring Park for a graduation party for the above stated date. Ms. Baland has been informed of the fees and submitted application. Said application did not include a usage fee and Ms. Baland was informed of same. Ms. Baland would also like to employ a food truck for the event. No insurance certificate has been provided to date, but Ms. Baland is aware that it is needed. Granting of said application should be conditioned upon the following: the submission of the remaining user fee and submission of the required insurance certificate naming the City of Centerville as additionally insured for said event. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Recommend approval to City Council with the above stated conditions. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Applications Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent 5 Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 3, 2022 Parks & Recreation VI.3 TITLE OF ISSUE: Suggested Ballfield Improvements - Centerville Lions BACKGROUND AND SUPPLEMENTAL INFORMATION: The City received several requests from the Centerville Lions regarding the ballfields at Laurie LaMotte Memorial Park and the listing is as follows: Level transition between infield & outfield - Quote from Bryan Rock Products - $30.50/ton + Delivery of$3.50/ton - 150 tons needed = $5,100 Fill in exposed rocks in grass from irrigation lines - P.W. Comment is that it will eliminate drainage and fields will be wet again Anchor Bases & Run-Through Bases for both 1st Bases - P.W. Comment is that bases are anchored very lightly to ensure no injuries if sliding into bases and run-through bases were purchased by the Lions several years ago and they provide. Backstop - P.W. Comment is that the post has heaved with weather/soils and hiring of a contractor could be completed unless P.W. mends the fencing. COST AND SOURCE(S) OF FUNDING: Approx. $5,100 for ag lime - Park Maintenance REQUESTED ACTION: Provide direction to staff for maintaining the ballfields by leveling the transition between the infield and outfield and either mend the fencing to truly work in the capacity of a backstop or hire a contractor to replace the post that is heaving - with discretion of the P.W. Director to determine appropriate action. A letter will be forwarded to the Lions regarding the City's remedies to requests. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Email request Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: 2, 2022 Parks and Recreation VI. TITLE OF ISSUE: Donations/Memorials BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has worked with several family members of loved ones/donors who desire to place a memorial bench within a park/along a trail, along with a donation from a group, etc. Staff has worked closely with the donors regarding purchase, placement, funding and Council acceptance of the donation. We have again been approached to either place a bench or plant a tree in honor of a family member. Staff has provided to spark input from the committee. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No formal action necessary. Staff direction only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Sample Polic Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular City of Centerville Parks, Trails & Recreation Donation and Memorial Policy PURPOSE The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements, either as a result of a cash or physical property donation. These donations may include, but are not limited to, park land, benches with suitable base , bicycle racks, picnic tables, benches, trees, public art, monuments (by exception only), drinking fountains, playground equipment, flags, and other types of park or trail accessories. The City desires to encourage donations while at the same time manage aesthetic impacts and mitigate on-going maintenance costs. Development of public facilities is expected to be the result of careful planning and quality construction. In addition, public facilities are expected to be maintained to a standard acceptable to the community. Guidelines and standards established by this policy will apply to all donations made after the date this policy was adopted. Donations of any kind become the property of the City of Centerville. STANDARDS FOR DONATION Acquisition or Purchase: The City and the community have an interest in ensuring that park elements purchased and installed be of high quality related to style, appearance, durability and ease of maintenance. Appearance and Aesthetics: The City and the community have an interest in ensuring the best appearance and aesthetic quality of their public facilities. Park elements and/or their associated donation acknowledgements should reflect the character of the park or facility it is placed. All park elements will be installed in such a manner that will not substantially change the character of a park or facility or its intended use. No donation may reflect a political or rebellious statement or position; and may not mention any form of deity. Park Plan: When applicable the donation of a park element for a specific park or facility, should conform to the park plan for that park. If no plan exists or if a plan exists, but does not identify a particular park element proposed for donation, the City may accept the donation under certain conditions. Under this circumstance the donation must (1) meet a true need of the park or facility, (2) not interfere with the intended current or future use of the park or facility, and (3) not require the relocation of other equipment or infrastructure to accommodate the donation or request for placement. In the opinion of the City, a park or facility may be determined to be fully developed and the opportunity for donations would not be feasible. Cost(s): The City has an interest in ensuring the donor covers the full-cost for the purchase and installation of donated park elements. The City also has an interest in ensuring that on-going maintenance costs do not negatively impact the resources available for maintenance of other City park facilities. Donation Acknowledgements/Memorial Plaques: Donation acknowledgement and memorial plaques, on any item, shall require review and approval by the Public Works Director or designee. Acknowledgements and plaques should be of high quality and not be a predominate feature on the item and will be provided at the cost of the donor. Interpretive Signs: Interpretive signs may be installed at sites that are appropriate for describing the history, geology, environment, and flora and fauna of a particular area. Interpretive signs shall (1) be of a size that is in keeping with the character of the site, (2) meet design requirements for access to the disabled, (3) be designed in such a manner that is consistent with other interpretive signs on site if any, (4) be constructed of materials that are of high quality and, (5) meet all current City regulations. Land, Buildings, Structures and Public Art: Donated land, buildings, structures (including playgrounds) and public art are subject to full review and approval of the City Council and are considered as part of this policy. Park Benches, Bicycle Racks, Picnic Tables, Drinking Fountains: Park benches, bicycle racks, picnic tables, drinking fountains, and playground equipment may be sited in locations approved by the Public Works Director or Designee. Items donated must be of a product approved by the City, and these items become City property upon installation. Trees: The size and species of tree or trees donated shall be limited to those determined by the City and placement must be approved by the Public Works Director or Designee. Trees will be warranted for three years by the City. Other Donations: There may be other donations possible, other than those expressly listed or contained within this policy. The City may accept those donations subject to a review by the City Council, City Administrator or Designee. Maintenance: Donated park elements and/or their associated donation and acknowledgement, become City property. Accordingly, the City has the duty to maintain the donation only for the expected life cycle of the donation. The City accepts no liability for damage from vandals, third parties or while carrying out maintenance activities. The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged or in the case of a living tree/bush/plant, dead. The Public Works Director will determine if an items should be removed due to beyond repair or death. Repair: The community has an interest in ensuring that all park elements remain in good repair. In addition, the public has an interest in ensuring that the short and long-term repair costs are reasonable. Repair parts and materials must be readily available. Donated park elements must be of high quality to ensure a long life, be resistant to the elements, wear and tear, and to acts of vandalism. The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged and is, in the view of the Public Works Director beyond repair. PROCEDURE FOR MAKING A DONATION Application: the donor shall complete an application form, which will be submitted to the City Administrator or Designee for consideration. City Council will take final action on all donations; to accept by resolution per Minnesota State Statute 465.03, or not to accept all donations. CONDITIONS Installation: Installation of donated park elements, including the donor acknowledgement/ memorial plaques will be completed by the City in the location as approved by the Public Works Director or Designee. The installation shall be scheduled at a time and date so as not to unnecessarily interfere with routine park maintenance activities and/or use by the public for scheduled events. Policy adopted by the City Council of the City of Centerville, Minnesota this _____ day of ______________, 2022. CITY OF CENTERVILLE PARKS, TRAILS, AND RECREATION DONATION AND MEMORIAL APPLICATION Name of Donor: _______________________________________________________________ Address of Donor: _____________________________________________________________ Phone Number: ________________________________________________________________ Email: _______________________________________________________________________ Description of Donation: _________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Desired Location of Donation: ____________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Projected Required Maintenance, if known: __________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Wording on Memorial Acknowledgement (if any): ____________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Monetary Amount of Donation: ___________________________________________________ If space is limited above, include necessary information in an attached letter describing the donation and how the proposed donation meets the applicable criteria outlined in the City Parks, Trails, and Recreation Donation and Memorial Policy. Donor: ____________________________________ Date: _________________________ CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee held a scheduled meeting on February 2, 2022 via Zoom and is was also livestreamed at: https://northmetrotv.com/channel-15-live-stream/. Present: Committee Member Emem Akpan Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Jessica Kubat Committee Member Brian Peterson Not Approved Committee Member Suzanne Seeley Also Present: Mr. Mark Statz, City Administrator Ms. Athanasia Lewis, Assistant City Administrator Ms. Michelle Lakso, City Council Liaison Ms. Teresa Bender, City Clerk I. CALL TO ORDER Committee Chair Errickson-Grahek, called the February 2, 2022 meeting of the Parks & Recreation Committee meeting to order at 6:33 p.m. via Zoom. II. APPROVAL OF AGENDA Motion made by Committee Member Freiermuth, seconded by Committee Member Akpan to add the following under VI. New Business: 2. Award Funding for the 2022 Fete des Lacs Logo Contest and 3. Use of Laurie LaMotte Memorial Park or Hidden Spring Park for Centerville ElementaryÓs Medallion Hunt; VIII. Updates: 4. Art in the Park. All in favor. Motion carried. III. APPEARANCES Î NONE IV. PUBLIC HEARINGS Î NONE V. UNFINISHED BUSINESS 1. 21-014: Skate/Sled Night Î February 12, 2022 Committee Member Peterson reported that fat tire bikes, along with kick sleds and snow shoes would be provided by Wargo Nature Center for the event. There was discussion regarding the potential for need of pallets, assistance from the Scouts for the bonfire, and distribution of popcorn and sÓmores. Signs, posters and social media will be utilized for marketing. It was discussed that inventory of hot cocoa, water, popcorn and sÓmores were at proper levels for the event. It was stated that the audio mixer would be in the warming house for the event and that Committee Members Peterson, Errickson-Grahek, Akpan City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 and Seeley would be volunteering at the event. Committee Member Freiermuth stated that she may be able to attend. Discussion ensued that the volunteers should arrive between 5-5:30 p.m. allowing ample time for preparation for the event. Weather and ice conditions will be determined on the Friday prior to the event. Cancellation notification will be provided by City staff via the website, calendar and social media outlets. 2. 22-001: Music in the Park a. Performers Committee Member Peterson stated that he will be contacting several performers in the upcoming weeks to begin the scheduling process. b. Food Truck Schedule Ms. Lonni Olson provided the Committee with a schedule of food and dessert vendors that will be at the events. She has scheduled seven (7) vendors offering a variety of food items with two (2) vendors being present per event. Placement of the vendors will be discussed at a later date. VI. NEW BUSINESS 1. 16-026: P & R Website Assistant City Administrator Lewis stated that staff has been evaluating options for a redesign of the CityÓs website. She stated that within the website, the Parks & Recreation will have committed pages/location. She provided a presentation of sample city websites (Maplewood, Brooklyn Park, Lexington and Circle Pines in an attempt to ascertain the CommitteeÓs feedback for their desired features, aesthetics, functionality, etc. Committee Member Akpan volunteered to coordinate responses from members and communicate with Ms. Lewis to streamline the process. 2. 2022 Logo Contest (Fete des Lacs) There were questions regarding the ongoing process for funding award money for the annual logo contest. It was stated that Ms. Lonni Olson assumed these responsibilities from former Run Coordinator, Mr. Pat Branch and is looking to commence the contest through the Centerville Elementary and Centennial Middle schools as in years past. It was stated that historically, approximately 90 to 100 students at each school participate. It was also stated that generally the Mayor has made presentations at the schools honoring the winners and presenting them with their award money. It was reported that with COVID limiting visitors within the schools and availability of the Mayor, this has not been the case and the winners have received their awards via mail. Lengthy discussion ensued regarding possible presentation of the awards at the Festival, before or after the runs as the logo is associated with the runs/walk and consideration of the process that has been utilized in the past. Discussion also ensued regarding the inclusion of grade K-5 and grades 6-8 children Page 2 of 5 City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 who do not attend either the Centerville Elementary or Middle schools and discussions with Mr. Branch for his input on future procedures associated with the program. Motion made by Committee Member Seeley, seconded by Committee Member Freiermuth to recommend to the City Council allocation of a total of $350 for award funding for the winners (3 from each school) for the 2022 Logo Contest. (Two first place of $100, two second place of $50 and two honorable mentions of $25). All in favor. Motion carried. 1. Request for Use of Laurie LaMotte Memorial Park, Medallion Hunt Î Centerville Elementary School Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Seeley to approve the request of Centerville Elementary use of either Laurie LaMotte Memorial Park or Hidden Spring Park for a Medallion Hunt beginning February 4, 2022 until the medallion is found. All in favor. Motion carried. Staff informed the Committee that both the Centennial Lakes Police Department and Centennial Fire District have been advised of this request along with the Public Works Department. VII. APPROVAL OF JANUARY 5, 2022 P & R COMMITTEE MEETING MINUTES Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Akpan to approve the minutes of the January 5, 2022 meeting with the following corrections: delete ÐpÑ from space between ÐI.Ñ and ÐChairpersonÑ; V. Unfinished Business, #3. 5th sentence: change ÐwereÑ to ÐwhereÑ; VI. New Business #1. 6th sentence of motion: delete the word ÐbeÑ; VIII. Updates #2: add: Ðthey willÑ between time and discuss. All in favor. Motion carried. VIII. UPDATES 1. Staff Updates: Administrator Statz Administrator Statz provided his written AdministratorÓs Report in the packet for Committee review. 2. Council Liaison Update Î Council Member Lakso Council Member Lakso stated that the CouncilÓs scheduled Retreat/Goal Setting Session had been cancelled due to COVID and that it would be reschedule for a date in March. 3. Main Street Market Update Staff has completed the Rules & Regulations and Vendor Registration forms for 2022. Staff reported that past vendors were provided with two (2) weeks advance notice prior to posting to the public on the CityÓs website. It was also stated that the information would be posted on the Main Street Market Facebook page and the CityÓs social media outlets. Staff informed the Committee that four (4) vendors were currently registered. Staff reported that a grant was again available if vendors of fresh fruits and vegetables, honey, maple syrup, eggs, etc. were included. Page 3 of 5 City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 4. 22-003: Centennial Community Ed - Art in Park, Etc. Î (Families/Youth) Sub-Committee Members Akpan, Errickson-Grahek and Kubat have met several times and suggesting completing an Art in the Parks project for families/youth in conjunction with the Main Street Market. It was stated that materials would be needed (i.e. rocks, chalk, paints, acrylic pens, etc.) and the fee for participation would be $20/adult w/child and $7 for each additional child. It was felt that the event would last approximately one hour. Several other suggestions were discussed, including the construction of bird/bat houses, a Story Walk through Laurie LaMotte Memorial Park tentatively scheduled for July 16, 2022 coordinated by the library, Summer Camp activities/programs and the possibility of a Halloween Fund Run coordinated in conjunction with the Centennial School Community Education Department. IX. ACTION ITEM UPDATES Î as of 02-05-2022 The Port-a-Pot in Laurie LaMotte Memorial Park is being heavily used, however, the unit in Cornerstone has not seen as much use. It was determined to leave both units in place for the remainder of the winter. Lighting on Pleasure Rink Î project completed, but could add decorative lights and also speakers on poles for sound. Committee Members liked the ideas. Eagle Park Tree Removal Î has been approved and will begin within approximately a month. Need to develop a plan for each additional park. Prioritize safety of park amenities. Fete des Lacs Î may discontinue Sunday activities due to low turnout except paddle event. The Lions may provide Karaoke on Friday evening along with fireworks. They are also considering a band for Saturday evening. A Parade Coordinator and a 5/8K Run Coordinator are needed. Items to be closed/deleted: 20-009, 21-010 and 21-013 Items to have Assigned Person, Date, Status and/or Action changed: 16-026 add to MARCH agenda Î Unfinished Business 19-013 add to MARCHagenda Î Unfinished Business 19-022 add to MARCH agenda Î Unfinished Business 20-004 add to MARCH agenda Î UPDATES 21-007 add to MARCH agenda Î UPDATES 21-008 add to MARCH agenda Î Unfinished Business 21-011 add to MARCH agenda Î Unfinished Business 21-014 add to MARCH agenda Î UPDATES 22-001 add to MARCH agenda Î Unfinished Business 22-002 add to MARCH agenda Î UPDATES 22-003 add to MARCH agenda Î Unfinished Business Items to be added: 22-005 Main Street Market 22-006 Pleasure Rink Î add decorative lighting and speakers 22-007 Comprehensive Tree Plan for each park Page 4 of 5 City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 March 2, 2022 AGENDA ITEMS: Unfinished Business: 16-026 P & R Website Pages 19-013 Master P & R Trail Plan & CIP Î Review 19-022 ADA Playground Equipment 21-008 Skate Park 21-011 Storage of P & R Property/Equipment 22-001a Music in the Park Î Musicians 22-001b Music in the Park Î Food 22-003 Community Education Sub-Committee Î Art in the Park 22-005 Main Street Market 22-006 Pleasure Rink Î decorative lighting & speakers 22-007 Comprehensive Tree Plan for each park Î See S. Seeley Report from Spring, 2021 Updates: 20-004 P & R Events Calendar 21-007 Eagle Park Tree Removal Î Status 21-014 Skate/Sled Night - February 22-002 Fete des Lacs XI. ANNOUNCEMENTS Committee Member Chris Bettinger tendered his resignation from the Committee due to lack of available time to continue. The committee members thanked him for his many years of service to the community and Committee. XII. ADJOURNMENT Motion made by Committee Member Bettinger, seconded by Committee Member Seeley to adjourn the February 2, 2022 meeting at 9:09 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 5 of 5 StatusAction OpenOn Agenda for Update 03/02/2022 March, 2022 ACTION ITEMS PARKS RECREATION Assigned PersonDate(P. Palzer, S. Seeley & Kubat)June, 2022OpenAll Parks Except Eagle Park P & R Web Site PagesEmem/A. LewisMaster P & R Trail Plan & CIP - Review Park MapsM. StatzMarch, 2022OpenAgenda ItemADA Playground EquipmentK. FreiermuthApril, 2022OpenOn Agenda for UpdateP & R Events CalendarHeidi E-GClosedCalendar on WebsiteDevelop Tree Plan for Eagle Park - Implement 2022Sub-CommitteeApril, 2022OpenOn Agenda for UpdateSkate ParkHeidi E-GOn-GoingOpenOngoing Research & CIP DiscussionStorage of P & R EquipmentStaffApril, 2022OpenStaff researching shelvingSkate Night - FebruaryB. PetersonClosedOn Agenda for UpdateMusic in the ParkB. PetersonMarch, 2022OpenOn Agenda for UpdateFete des Lacs - Sub CommitteeB. PetersonOn-GoingOpenOn Agenda for UpdateCentennial Community Ed Collaboration - Sub Committee Sub-CommitteeMarch, 2022OpenDonation Letters forwarded to Michaels & Hugo Feed MillPurchase Mixer Audio BoardB. PetersonJune, 2022OpenPleasure RinkStaffSept., 2022OpenStaff researching options for decorative lighting & speakersComprehensive Tree Plan - Each Park Except Eagle #Item 16-02619-01319-02220-00421-00721-00821-01121-01422-00122-00222-00322-00422-00522-006 Following October 6, 2021 MeetingPage 1 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 3, 2022 Parks & Recreation VIII.1.b TITLE OF ISSUE: Eagle Park Tree Thinning - Langer's Tree Service BACKGROUND AND SUPPLEMENTAL INFORMATION: The contract with Langer's Tree Service has been executed. It is believe that the thinning will commence once the snow level has decreased allowing for closer cutting to the ground (March). COST AND SOURCE(S) OF FUNDING: Previously Discussed REQUESTED ACTION: Update only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 3, 2022 Parks & Recreation VIII.1.c TITLE OF ISSUE: ADA Equipment - (P. Palzer & K. Freiermuth) BACKGROUND AND SUPPLEMENTAL INFORMATION: P.W. Director Palzer provided an email with spin equipment and a wheelchair swing as options. He provided a map which depicted an area for the installation of the spin equipment in Laurie LaMotte Memorial Park. He felt that the wheelchair swing would require a larger area. COST AND SOURCE(S) OF FUNDING: $15,000-$20,000 (Item, Rubber Mulch/Edging) - Installation Costs by Contractor Would be Additional REQUESTED ACTION: Update only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 3, 2022 Administration VIII. TITLE OF ISSUE: Skate/Sled Night (Feb. 12, 2022) - Update BACKGROUND AND SUPPLEMENTAL INFORMATION: Through discussions with Chairperson Heidi Errickson-Grahek approximately 50-75 people participated in the event. A re-check of supplies should be made prior to the 2023 events. It was a colder evening, but the bonfire kept individual participants warm. Photos of the event are on the website which was set to music. A thank you to Committee Volunteers, Scouts, Wargo Nature Center & participants should be given. The warming house and rink will be closing for the year on Sunday, February 27, 2022. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular