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HomeMy WebLinkAbout2021-12-08 WS & CC Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING DECEMBER 8, 2021 5:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held a City Council Work Session & City Council Meeting on December 8, 2021 in Council Chambers at City Hall. WORK SESSION I. CALL TO ORDER Mayor D. Love called the special meeting to order at 5:04 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser II. ITEMS OF DISCUSSION 1. Interview Candidate Jr. Council Member – Mr. Danny Peterson Administrator Statz introduced Mr. Danny Peterson to Council. He stated he contacted the High School Principal in regards to choosing a candidate for the Jr. Council Member position. He stated that the Principal recommended Mr. Peterson provided that he met our requirements and expectations. Administrator Statz stated that he met with Mr. Peterson and felt that he would meet the City’s qualifications so he invited him to attend this evening’s meeting to introduce himself. Mayor Love asked Mr. Peterson to come to the podium and introduce himself to Council. Mr. Peterson stated that he lives in Centerville and is a junior at Centennial High School. He also stated that he likes to watch basketball, hang with friends and is a big fan of Marvel films. He mentioned that his taste in music varies from hip hop to R & B. Mayor Love and Council asked him several questions as to why he wanted to be involved in City government and what he hoped to gain from being a Jr. Council Member. Mr. Peterson stated he felt that it would be a great opportunity to learn how City government works, be able to help make decisions on behalf of Centerville and give a younger view point. A lengthy discussion ensued. Mayor Love stated that he did very well and thanked him for attending and his desire to participate in the City’s program. City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 2. 2021 Goals Review Administrator Statz reviewed the presentation that was contained in Council’s packet and answered questions if the arose. Lengthy discussion ensued regarding the goals, accomplishments, having a good year, the Committees/Commissions expectations, accomplishments and projects being proposed, continued efforts, how the goals fit in with the monthly review of the Administrator with the Personnel Committee, scheduling of the eight (8) hour 2022 Goal Setting Session/Retreat and acceptance of Mrs. Susan Love’s services as a Strategic Planner/Team Building facilitator for the meeting with the addition of department heads being invited for a portion of the meeting. III. ADJOURNMENT Mayor Love adjourned the December 8, 2021 Regularly Scheduled Work Session at 6:26 p.m. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the special meeting to order at 6:32 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz asked to amend the agenda under IV. Appearances & Presentations with a guest speaker and an update from the Centennial Lakes Police Department. He stated that he would also like to add the additions of Check #34763-34782 Voided Check #33889 and E Checks 1809E-1814E under VII. Consent Agenda, Item #1; Minnesota Department of Health Well Sealing Page 2 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Grant under VIII. Old Business, Item #4; Winter Season Porta-Potties and Schedule Meeting for Performance Review of City Administrator under IX. New Business, Items 8 and 9 respectively. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS/COMMENTS 1. Special Guest Speaker Administrator Statz stated that the Special Guest must be running late and that upon arrival, Council would circle back to the item. This item was taken out of order due to attendance of participants. 3. CLPD - Quarterly Check-in Sergeant Walberg stated that he was appointed to appear this evening on behalf of the CLPD, he planned on attending monthly providing statistics, updates, etc. He stated that the CLPD has a new Officer who just completed field training (Officer Tonda). Council Member Koski asked Sergeant Walberg from his perspective what the challenges facing CLPD and in Centerville for 2022 and what could Council do to assist them. Sergeant Walberg stated that call numbers have increased and that staffing would be something to consider. He stated that often times we are running at bare minimums but with the addition of Officer Tonda it will help as it takes several officers per call. Council Member King asked if there was any overflow from the cities. Sergeant Walberg stated that stolen vehicles has increased but it is hard to say if this is related. Mayor Love spoke about civility and stated that it shocked him that people are just mean and he is proud of our State and City and incivility is not as apparent here. He stated that the congeniality of Council it is wonderful and the same is within the Police Department. With proper citizen engagement and with the community as a whole, we continue that encouragement and desire for everyone to be leaders in this area by treating people how you would want to be treated. Mayor Love thanked Sergeant Walberg for attending this evening and working with us. He stated that he anticipated seeing him more often and for him to share more broadly in the future. Administrator Statz stated that following review of his emails he stated that the Special Guest Speaker on this evening’s agenda was in error and that would be occurring at the next meeting. He also stated that Ms. Vento did notify him that she would be late this evening. He suggested circling back when she arrived. Mayor Love stated that they would be moving to VI. Public Hearings, Item #1. Administrator Statz stated that there were two (2) separate public hearings on Council’s agenda that were very different items. 2. Ms. Susan Vento – Met. Council Representative (District 11) Page 3 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Ms. Susan Vento was present at 7:36 p.m. and Council provided an opportunity to for her to address Council at this time. Ms. Vento stated that it has been several years since her last appearance before them, that Met Council also had a public hearing at their meeting this evening. She stated that Council Chambers was lovely and congratulated Council with the City’s Comprehensive Plan being adopted in April, 2020. She stated that they worked diligently with their Community Development staff and that they appreciated the hard work that was had regarding that project. She stated that the City was eligible to participate in the Livable Communities Program and been a number of years since the City has. She stated that she was available to discuss the program with Staff or Council if interested. She reported that there were no environmental service projects on schedule for the area but they do anticipate an interceptor improvement project and as more information comes forward it will be communicated to staff. She stated that she has been involved in a project which involved Oakdale and a portion Lake Elmo and she was impressed with both the Environmental Services Staff and Councils interactions. She stated that she serves on the Environmental Services Committee and that the Environment Services along with the U of M was instrumental in the detection of COVID waste treatment and monitoring trends. She thanked Council for teaching her the crucial role that they play. She stated that she was listening in on reducing debt, budgeting process and etc. and she has learned so much. She addressed Council Member King regarding fiscal disparities stating that a book was recently published this summer, “How could you do this?” 50 Years of Property-Tax-base Sharing in Minnesota. She stated that the book was written by Paul Gilje, former Associate Director of the Citizen’s League and that she would be willing to obtain a copy for him. Ms. Vento asked if there were any concerns that the Council has. Council Member King stated that Met. Council would be receiving 800 million dollars and asked how the fund was looking. Ms. Vento stated that Waste Water Treatment is very well managed, Finance Director Ned Smith, the Waste Treatment Staff holds meetings with cities and counties. She stated that they have debt but in the process of getting that down. She stated that they are similar that they do not desire any spike increases either. Ms. Vento stated that the funding is going to transit but she would complete some research and get back to Council. Additional discussion to place regarding transit funding, projects, maintenance, refunds not to municipalities but rather funding being put into projects, rate increases, not sure about the return of work sites and what will be needed due to COVID, reduced size of routes and size of buses, fees for ridership being self-sustaining and not enough riders. Ms. Vento stated that she is not on Transportation but understands some of the information in transit. Discussion also involved the southwest light rail and it being driven by major companies, telecommuting, and that the project would not be allowed to end now. Council Member Lakso thanked for the Council taking care of critical infrastructure protection. Page 4 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Mayor Love thanked Ms. Vento for coming this evening, he stated that we are all attempting to take care of our residents and if funding for any projects in Centerville available, please contact Administrator Statz. Mayor Love stated that the Council appreciated her time this evening and wished her Happy Holidays. Mayor Love reported that Centerville is the first City in the State who is going to appoint a Jr. Council Member. Mayor Love stated that the City is very proud of this program and in engaging our youth. Ms. Vento stated that she would share this information with her Communication Staff and thanked Council and Mr. Peterson for his desire to serve. She stated that the future of our communities is the youth, the sooner the engagement is great and stated that Mr. Peterson would learn a lot. Ms. Vento stated that she also serves as the Council Chair’s designee on the Environmental Quality Board Committee and the Governor’s Age Friendly Board and that she would be open to having conversations regarding other items. She stated that Met Council also has a Work Group for transit safety and we take safety/security very seriously. Council Member Koski state that the Jr. Council Member program was the concept of the Mayor. Ms. Vento stated that it was a great idea. V. PUBLIC HEARINGS Administrator Statz explained that being that there are two (2) public hearings scheduled each one would require separate hearings. Motion by Council Member Mosher, seconded by Council Member King to Open the Public Hearing at 6:43 p.m. for the first reading of Proposed Ord. #122, Second Series – 2022 Fee Schedule. All in favor. Motion carried. 1. Ord. #122, Second Series – 2022 Fee Schedule Administrator Statz stated that on an annual basis the Council adopts a Fee Schedule for its upcoming year’s fees. He stated that no modifications from 2021 to 2022 have been made. He reported that the Finance Director, late in the afternoon today, called his attention to the fact that the Capital Improvement Plan calls for an annual increase in the Storm Water fee by 5% in an attempt to build the fund. He stated that there was a handout noting that. He stated that last year the increase was offset by decreasing the water fees. He also stated that he is not recommending that at this time as the fund is healthy but up to Council to make that decision. He stated that the Clerk updated that formatting per the request of Council Member Lakso. Council Member Lakso thanked for the format change and discussed the offsetting fees but did not have any comments regarding it and felt that she would take the recommendation of staff. Council Member Koski stated that it is difficult when discussing increases and requested an explanation for the public of the Capital Improvement Plan for the storm sewer. Finance Director DeJong stated that during annual review of the Enterprise funds it was noted that due to the Page 5 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Downtown Street Project the fund balance was less than adequate. He explained that the funds are utilized for storm water management (i.e., regular pond and ditch maintenance along with addressing backyard drainage issues and to fund over the long term with evaluation over the years). He stated that that if Council chose to consider this proposal it would be a .49 cent increase from $9.77 to $10.26 and an offset to water from the current fee of $13.38 to $12.89. Council Member Koski asked how this was billed. Finance Director DeJong stated through residents utility bills on a bi-monthly basis. Council Member Koski stated that at some point infrastructure would need to be repaired and he would rather have the fund healthy on an ongoing basis rather than increase taxes for such repairs. Finance DeJong stated that what is being proposed is for storm sewer funds. Council Member Mosher desired to leave where at and asked if Council requested that the fee be increased annually for five years, in what years was the City in that. Finance Director DeJong stated year two (2). Council Member Mosher asked about the “speed bumps” that were being experienced previously and whether these funds applied to that. City Administrator stated that that was a good question and funding for those repairs he was unsure whether funding came from Street Funds but would get back with those expenditures as it was the storm sewer that caused these. Lengthy discussion ensued regarding the offset of the increase with the water fee, the fund being depleted due to Street Project and Irrigation Project in the Downtown, monitoring depth of sediment on ponds, general practice being that ponds should be dredged every 25 years generally. However monitoring is showing every 75 years is a better estimate if regular maintenance is completed, MS4 regulations, may asked for hiring additional summer help assisting in storm water, Street Fund being negative amount for a short period due to paying cash for the Street Project, having a positive ending cash balance every year, accurate accounting of expenditures to proper accounts and review whether increases or decreases are needed, the fund being at 30% in 2026 and its regular evaluation annually, incremental planning taking care of building fund and created last year, started a plan and a plan moving forward, saving plan without bonding paying cash for projects and understand fund balance depleted with results, first read with voting on at next meeting, last year providing a slight savings to residents due to COVID, effect of new development and maybe adjustment could be made in upcoming years. Mayor Love provided an opportunity for public input. No audience members desired to speak on the item. Motion by Council Member Koski, seconded by Council Member King to Close the Public Hearing at 7:06 p.m. 2. 2022 Budget and Truth In Taxation Hearing Motion by Council Member Lakso, seconded by Council Member King to open the Public Hearing for the 2022 Budget and Truth In Taxation Hearing at 7:07. All in favor. Motion carried. Finance Director DeJong provided an overview of the information that was contained in the packet regarding the proposed budget and tax levy. He explained the process of public input, adoption of the final budget and forwarding the Certified Tax Levy to Anoka County for 2022. He also Page 6 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 explained that the County would be providing property valuations in March with a Board of Appeal and Equalization meeting taking place in April. Discussion ensued regarding fiscal disparities, residential versus commercial/industrial property values, the proposed $66 increase in city property taxes on an average home, a zero percent increase in the County’s levy, feeling that the increase was reasonable and affordable to individuals, the newly constructed home(s) lag time for being taxable in the following year, how Centerville rated versus other communities of being in the middle of similar sized communities in the county and that was a modest increase with a responsible budget. Additional discussion ensued regarding the presentation and its ease, thanking staff and Council for their dedication to the budget, being fiscally responsible and concerns for not having a spike in taxes. Mayor Love provided an opportunity for audience members to speak on the item. Without hearing anyone to provide input. Motion by Council Member Koski, seconded by Council Member Lakso to Close the Public Hearing at 7:38 p.m. All in favor. Motion carried. Mayor Love stated that Ms. Susan Vento was present so Council would provide her with an opportunity to address them. VI. APPROVAL OF THE MINUTES 1. August 25, 2021 City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications to the minutes if desired. Mayor Love stated that he did not believe that it was a Special meeting and Administrator Statz concurred. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the August 25, 2021 City Council Meeting Minutes as Amended. All in favor. Motion carried. VII. CONSENT AGENDA Administrator Statz provided a recap of the modifications and due to the cancellation of the second meeting in November. He explained that the expenditures were typical monthly expenses. He briefly reviewed them with Council. 1. City of Centerville Claims through December 2, 2021 (Check #34736-34762, #34716- 34735, #34763-34782 w/Voided Check #33889) & (1797E-1802E, w/Voided Check 1797E, 1791E-1796E, 1809E-1814E) 2. Centennial Lakes Police Department Claims through November 24, 2021 (Check #14079-14098, 2021059E-2021064E) & Payroll (Check #14089-14090) 3. Centennial Fire District Claims through November 23, 2021 (Check #9198-9204, Page 7 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 2021017E) & Payroll (Check #9195-9197) 4. Liquor & Tobacco License Renewals – 2022 a. JP’s Liquor (Off Sale & Tobacco) b. Wiseguy’s Pizza (On Sale & Sunday) c. CenterMart (Tobacco) (Contingent on Successful Background Check & Tax Payment) 5. Resolution #21-0XX Establishing Precinct and Polling Locations for 2022 6. Encroachment Agreement - 1837 Old Mill Court (Fence) 7. Request for Final Payment – Downtown Street & Utility Improvements – A-1 Excavating, Inc. 8. Resolution #21-0XX Declining & Requesting Reallocation of Broadband Funding Mayor Love provided an opportunity for the Council to add or remove any item(s) to/from the consent agenda. Motion by Council Member King, seconded by Council Member Mosher, to Approve the Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Resolution #21-0XX Adopting Final Property Tax Levy and Budget Administrator Statz stated that this was Council’s final opportunity to reduce the proposed budget. He also stated that it has been discussed for a number of months. Mayor Love stated that the Council held a public hearing earlier in the evening where robust discussion was held. Motion by Council Member Mosher, seconded by Council Member Lakso to Approve Res. #21-022 – Adopting Final Property Tax Levy and Budget as Presented. All in favor. Motion carried. 2. Recommendation for Employment Offer – Assistant City Administrator Administrator Statz stated that interviews took place yesterday and a final recommendation for an Employment Offer being forwarded to Ms. Athanasia Lewis. He stated that she has an excellent record of experience and the Personnel Committee felt she was a good candidate. The recommendation is for Pay Grade 8, Step 6 ($71,843/year on the 2022 Pay Scale). Administrator Statz stated that Council set the maximum budget for the position at $75,000 dependent on qualifications and experience. He stated that Staff is recommending Pay Grade 8, Step 6 - $71,843/year for salary with recognition of experience being three (3) years for calculation of Personal Time Off (PTO). Council Member Koski shared his experience with the interview process and Ms. Lewis’ educational and adaptability skills. He stated that he felt she would be a good fit and willing to learn and grow with it. He stated that she has held the same position in another community in the State. She looked at the City’s Comprehensive Plan and educated herself to ask questions. He stated that he felt that she could get the City in the direction that Council desires to go. He stated that he was in favor of her hiring and felt that she would be an asset to the City. Council Member Page 8 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Lakso asked if the offer would be contingent on a background check or other requirements. Administrator Statz stated that the City would complete a background check as it has been the City’s practice. Council Member King asked if she had been doing this same job. Administrator Statz stated that she has held similar roles with one (1) being a small town City Administrator (transitionary period) but due to some life events changed direction for a bit. She also served as an Assistant City Administrator, but with reorganization she was unhappy with the role, felt that it no longer suited her career path and that is why she was looking for a new position. She was proactive at looking at our City and did a large amount of research and desired to be involved in many thing and be an expert in many things. Administrator Statz stated that she had some thoughts and was not ashamed to share them. Motion by Council Member King, seconded by Council Member Koski to Extend an Offer of Employment to Ms. Athanasia Lewis for the Position of Assistant City Administrator at Pay Grade 8, Step 6 ($71,843/year on the 2022 Pay Scale) and with a Three Year Experience Equivalency in Personal Time Off (PTO) Contingent Upon a Successful Background Check. All in favor. Motion carried. 3. Appoint Junior Council Member Motion by Mayor Love, seconded by Council Member Mosher to Appoint Mr. Danny Peterson as Junior Council Member for the City of Centerville. Council Member Lakso had concerns regarding labor laws and evening meetings. Administrator Statz stated that this was not a paid position so he did not believe that there were any issues. Attorney Glaser concurred. Council Member Lakso stated that she was excited and felt that Mr. Peterson was well spoken. Council Member Koski welcomed Mr. Peterson and thanked him for his good attitude and felt that Mr. Peterson would learn a lot. Mayor Love also thanked Mr. Peterson for his interest in the position and stated that he looked forward to his input on items. Council Member King also welcomed Mr. Peterson. Mayor Love stated that he was proud of the program and hoped that it would be successful. He also stated that hoped that Mr. Peterson would get a lot out of the program and stated that he could be contacted at any time. All in favor. Motion carried. Mayor and Jr. Council Member Mr. Peterson paused for a photo opportunity. 4. MDH Well Sealing Grant Administrator Statz stated that the first received notice that there was not enough money for a grant and recently the City was provided with documents that were for successful programs. Upon discussions with the Minnesota Department of Health, they have determine that funding of $10,000 was available to the City. He stated that this would allow the City to seal some well within the City’s Well Head Protection area. He also stated that he was looking at having Council approve the grant agreement. Page 9 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Administrator Statz explained that you can only have one (1) grant open at a time. He stated additional funding is generally available for future grants. He also stated that the sooner this grant is processed is the sooner that the City can submit for another. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Submitted Grant Documents and Commence Sealing of Wells as Presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Ord. #122, Second Series – 2022 Fee Schedule, (1 st Reading) Administrator Statz stated that a public hearing was held earlier with robust discussion taking place. He stated that the primary discussion was whether to increase the Storm Water Fee and to offset that increase with a decrease in Water Fees. Administrator Statz stated that Council previously discussed a program to increase Storm Water Fees by having a five (5) year program of a 5% increase in the fee. Consensus of Council was that each year the amount could be evaluated. No action was taken on this item as it was the first reading. 2. Tobacco License Renewals – 2022 a. Corner Express/Circle K (Tobacco) Administrator Statz stated that generally this item would be a Consent Agenda item but due to a compliance check failure it has been placed under New Business. Attorney Glaser stated that there was a sale to an underage buyer. He explained that there are two (2) aspects: an Administrative Fine or placing conditions on the renewed license. He stated that this was Corner Express/Circle K’s first violation in ten (10) years and it seemed appropriate to administer a fine per Code. Which has a graduated fine schedule. He stated that if Council desired to place additional conditions on the license that this was the only time to do so. Attorney Glaser also stated that Corner Express/Circle K had the ability to bring an appeal before Council. Mayor Love asked if there was specific training that can be attended. Attorney Glaser stated that CLPD could provide training on Checking IDs similar to liquor establishments. Council Member King asked Corner Express was checking IDs and Attorney Glaser stated that we are not aware of their practices. Administrator Statz stated that he believed that they had a scanner on site and that the buyer must be 21 year old. Discussion ensued that Council is not fining and that there could be action against the employee and the license holder. Attorney Glaser stated that the questions is whether an educational seminar would be beneficial to their employees and would you desire to place that as a condition on the license. He also stated that the license could be suspended or terminated. Discussion ensued regarding additional training and the costs be the penalty, condition as training and why, importance of documenting the education, the appeal process is there for a reason, we Page 10 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 do not know that this is the only time this has happened, scanning each and every time, license on the line. Motion by Council Member Koski, seconded by Council Member Lakso to Accept Application for Tobacco License Renewal from Corner Express/Circle K with the Condition that the Licensees Provides Training to all Staff and Provide Proof of Training to the City. Administrator Statz asked whether the training needed to be completed within a certain period of time and should that be a part of the motion. Council Member Koski amended his motion to include that training needed to be completed within six (6) months (June 1, 2022) and then asked if it was not, could the license be revoked. Attorney Glaser stated that is why you are placing the condition that if it is not adhered to or complied with then the license will be revoked. Council Member Koski Amended his Motion: Motion by Council Member Koski, seconded by Council Member Lakso to Accept Application for Tobacco License Renewal from Corner Express/Circle K with the Condition that the Licensee Provides Training to all Staff, Proof of Training will be Submitted to the City and it Must be Completed Within six (6) months (June 1, 2022) or the License will be Revoked. Council Member Lakso Accepted the Friendly Amendment. A roll call vote was taken. Council Members King, Koski, Lakso & Mayor Love voted in favor. Council Member Mosher opposed. Motion carried. Additional discussion took place regarding civil fine, license holder may appear before Council to appeal, reducing the fine by cost of training, cost of training + $50, no fine if training completed by given time, termination of that individual, concern for precedent setting, fine for first offense is $300 (recommended), clean record is a different caveat, show cost of training and pay + $50, business owner request and licenses are limited and compliance is important. 3. Resolution #21-0XX Accepting ARPA Re-disbursement Funds Finance Director DeJong stated City has allocation of approximately $422,000 as the first round of funding and several communities did not accept the allocation and funds were re-allocated allowing for the City to receive an additional $6,933.90. He stated that staff recommends that you accept the funds and use them appropriately. Council Member Koski asked why a community would not accept them. Administrator Statz stated that another community may not see a glaring need for the funding or not believe in the principal of the funding. Council Member Koski asked if the City had a purpose for the funding and Administrator Statz concurred. He stated that there are a wide range of uses. Motion by Council Member Mosher, seconded by Council Member Lakso to Adopt Res. #21- 023 – Accepting ARPA Re-disbursement Funds as Presented. All in favor. Motion carried. 4. Resolution #21-0XX Transferring Park Dedication Funds to the Sewer Fund for Debt Reduction Page 11 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Finance Director DeJong stated that Council had been provided with a list of Park Dedication Fees received for 2020 and 2021 and the resolution allows for the transferring to the Sewer Fund per policy to repay their previous loan. Council Member Lakso asked how much remained owing and Finance Director DeJong stated $850,000. Motion by Council Member Koski, seconded by Council Member King to Adopt Res. #21- 24 – Transfering Park Dedication Funds to the Sewer Fund for Debt Reduction as Presented. All in favor. Motion carried. 5. Resolution #21-0XX Adopting 2022 Non-Union Pay Scale Administrator Statz stated that each year an attempt is made to keep non-union staff on a similar pay schedule as union staff and that he feels a 3% cost of living increase is appropriate. He also stated that Staff arranges for pay for part-time staff and to remain competitive of those positions the City needs to remain competitive. Discussion ensued regarding staying competitive, potential of maybe alternative incentives in coming years, that part-time employees do not receive benefits other than PERA, whether the same would happen in 2023 and a discussion would need to be had if inflation doubled and non-union employee expected an increase, the union contract being in place through 2023 and locked in, competitive to other part-time positions in neighboring communities and flexibility if struggling to get staff and ability to come back for increase. Motion by Council Member Koski, seconded by Council Member Lakso to Adopt Res. #21- 025 – Adopting 2022 Non-Union Pay Scale as Presented. All in favor. Motion carried. 6. Schedule 2022 Goal Setting Meeting/Retreat Discussion took place regarding scheduling of this meeting and it was determined to take place in January, 2022. Discussion ensued regarding length of the meeting and the location would be determined at a later date. Motion by Council Member Koski, seconded by Council Member Mosher to Schedule the 2022 Goal Setting Meeting/Retreat for January 22, 2022 from 8 a.m. to 3:00 p.m. with the Location to be Determined. All in favor. Motion carried. 7. Purchase of Trailer for Mattress/Box Spring Recycling Administrator Statz stated that the County has approached the City with an opportunity to receive an additional $10,000 Enhancement Grant and suggested that the City considered purchasing an enclosed trailer to collect mattresses and box springs as they have noticed that in the past that the City has no room for collection during periods that residents are not utilizing Green Lights Recycling such as Clean Up Day and that there could be a potential for more opportunities in the future. Administrator Statz stated that the funding needed to be utilized by the end of the year and that the purchase would divert accepted items from the landfill. He stated that these items are large Page 12 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 items for the landfill and an issue. He reported that 45 of the items had been taken to Green Lights last year and approximately a half dozen were taken at Clean Up Days. He stated that a vendor would come and pick up the mattresses/box spring when the trailer was full. He stated that costs associated with this would be offset by SCORE Funding. Discussion ensued regarding making an impact and diversion would be a way to do that, it seemed silly to purchase a trailer to store such items, whether the trailer could be utilized to go curbside for collection, the City will hold title and own the trailer, discussions with Public Works regarding curbside pickup, the potential to utilize the trailer for collection of other items, the belief that this is a large problem, discussions with Ms. Sue Doll from Anoka County for a viable program and recycling effort, Public Works storing the trailer, utilizing SCORE Fund as much as possible, minimal costs and minimal fees, another communities use of the funds for the same purpose, commencing a program which may entail drop off service or pickup service was yet to be determined and not being in favor of the City collecting curbside. Motion by Council Member Lakso, seconded by Mayor Love to Purchase an Enclosed Trailer from M & G Trailer, 7’ x 16 – 7’ Tall for $9, 395 plus jacks and labor of $162.50 Prior to the End of the Year Qualifying for Reimbursement by Anoka County as Presented. A roll call vote was taken. Council Members Lakso, Mosher & Mayor Love in favor. Council Members Koski and King opposed. Motion carried. 8. Winter Season Porta-Potties Administrator Statz stated that the Parks & Recreation Committee had installed two (2) porta- potties placed in Laurie LaMotte Memorial Park and CornerStone Park on a trial basis. It was determine that at least one (1) of them was being utilized and the other minimally. He stated that the Parks & Recreation Committee recommended placement for the winter months. He stated that it would cost $1,100 for five (5) months. Discussion took place regarding enjoying the outdoors, freezing of the hand sanitizer (alcohol based – will not freeze, getting by with one (1), weekly inspection by the vendor and trust in the recommendation of the Committee. Motion by Council Member Mosher, seconded by Council Member Lakso to Authorize Retaining the Porta-Potties for the Winter Season – five (5) months. All in favor. Motion carried. 9. City Administrator Performance Review Administrator Statz stated that the Personnel Committee desired to complete his Performance Review by the end of the year for payroll purposes. Mayor Love stated that monthly reviews had been taking place but he wanted Council to come together to share input. He stated that scheduling a Special Meeting with a Closed Executive Session would allow the Council the opportunity to share input and feedback with the Administrator, discuss salary recommendations during the Closed Session, he felt it would take less than an hour and that he did not want to add it to this evening’s meeting. Mayor Love suggested next Wednesday prior to the EDA meeting. It was stated that the EDA cancelled their meeting for December. Page 13 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Additional discussion ensued regarding the scheduling and posting requirements. Motion by Council Member Koski, seconded by Council Member Lakso to Hold a Special Meeting with a Closed Session on Monday, December 13, 2021 commencing at 6:30 p.m. All in favor. Motion carried. Administrator Statz stated that the meeting would be posted the following day allowing ample time to comply with State Statute. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz had nothing to report. 2. Council Reports a. Lakso - i. Anoka County Fire Protection Council – No report was given. ii. Parks and Recreation Committee – Council Member Lakso stated that a Centennial Community Education Representative attended the meeting and suggested opportunities for collaboration in events. b. Koski – Council Member Koski wanted to thank all individuals in uniform (military, EMTs, and all other individuals that serve and are away from their families. He also wanted to state that it was Pearl Harbor Day yesterday and thanked our Veterans and their families. i. Fire Steering Committee – No report was given. ii. Planning & Zoning Commission – Council Member Koski asked if Administrator Statz remind him of the meeting. Administrator Statz stated that discussions took place regarding revisions to the sign ordinance for inclusion of the B-2 zoning district and revisions regarding Park Dedication. He stated that it was a short agenda. c. King – Council Member King wish all a Merry Christmas. i. Economic Development Authority – No report was given. d. Mosher – i. Economic Development Authority – No report was given. ii. Police Governing Board – No report was given. Administrator DeJong stated that staff would be completing an additional claims listing prior to the end of the year and the listing will be on Council’s January Agenda. Page 14 of 15 City of Centerville Council Work Session & City Council Meeting Minutes December 8, 2021 Administrator Statz stated that Centennial Fire District’s Santa Parade would be taking place tomorrow evening and the will be accepting unwrapped toys, non-perishable food or cash donations. e. Love – Stated that he had meet with the Scouts recently and they are looking to assist the City in any way. He wished the audience a Merry Christmas and Happy Holidays.  North Metro Telecommunications Commission – No report was given.  Police Governing Board – No report was given.  Fire Steering Committee – No report was given.  Other Mayor Reports – No report was given. XII. ADJOURNMENT Motion by Council Member Lakso, seconded by Council Member King to Adjourn the Regularly Scheduled Council Meeting of December 8, 2021 at 9:43 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 15 of 15