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HomeMy WebLinkAbout2022-03-09 Presentation Given @ Meeting City of FEBRUARY 23, 2022CITY COUNCIL Centerville Agenda Next StepsRecommendationProcessBackground Background Next StepsRecommendation Research Resumes Project Paused Initial Research  Why a Redesign? compliant, responsive to person(s) needing accommodations)-Promote equity and inclusion (ADASocial media interactionforms, calendar, public service requests, news center, facilities reservations)notification, online payment portal, surveys, -Online communication center (emergency alerts, EInteractive features (maps)Civic EngagementVideos and pictures highlighting community assetsSocial media: FB, Twitter, LinkedInNews, announcementsCommunity eventsDevelopment projects Properties for lease, sale, redevelopmentMaximize Marketing Opportunities Process Recommendation to city councilEvaluate internallycommissionsSolicit input from city boards and Watch demos Receive quotesReview early research Findings Color change with branding•ADA Compliant•Videos & images•Interactive forms•Public Service Request•Hosting••Mobile Responsive•Custom designs•based-Template•CivicPlus Color change with branding•ADA Compliant•Videos & images•Interactive forms •Public Service Request •Hosting••Mobile Responsive•Custom designs•based-Template•Revize recommend branding first–Color change with branding ADA CompliantVideos & imagesInteractive formsPublic Service RequestHostingMobile ResponsiveCustom designsresponsive, premium responsive responsive, progressive 4 plans (budget, value based-TemplateGovOffice Evaluation 97.5–Total Score 20/100–Support 18.5/100–Flexibility 20/100–Features 19/100–Creativity 20/100–Aesthetics CivicPlus 89.5–Total Score 19/100–Support 15/100–Flexibility 17/100–Features 19/100–Creativity 19.5/100–Aesthetics Revize 80 –Total Score 15/100–Support 15/100–Flexibility 15/100–Features 17.5/100–Creativity 17.5/100–Aesthetics GovOffice Investment$18,848.70; then $6,711 annual fee$16,700 first year; then $2,400/yearPrem: $17,870 for 3 years$1,200/year for ADA compliance monitoringnew features, images on internal pages. Add $750 video banner for home page, $2050 to integrate Total  Recommendation any timeOptional mobile app that can be added at Highest evaluation scoreflexibility, and support services)future (aesthetics, features, function, Ability to meet our needs now and in the CivicPlus Next Steps processinitiate the website redesign Contact selected vendor to  Questions? City of 2022MARCH 9, CITY COUNCIL Centerville Agenda StepsNext FeaturesHighlights & Mobile App up-FollowRequested 2.23.22Recap from Recap meeting (next presentation will focus on the mobile app)Item tabled for further discussion at the March 9, 2022 council appCouncil interested in learning more about the mobile services could be purchased through the state contract. Council requested that staff check to see if website design needs (website & app capability)CivicPlus considered best option to meet current and future Discussed three website providers (GovOffice, Revize, CivicPlus) Following up Request to use Centerville as a reference if city is happy with service(s) Best and final offer Price is only good for the website/app packageConditionsfrom $12,711)$12,000 for website and mobile app package for year two and three (price lowered $36,959.70)app package for year one (priced lowered from and mobile $26,700 for website Staff negotiated a lower price with CivicPlusstate contractStaff verified that website design services are not an eligible purchase on the  Mobile App Features & Functionality mediawebsites, interactive maps, etc., sharable via social –Directory Resource users subscribe to receive notifications–Notifications scrollable news feed + images & sharable via social media–News Flash fill in & submit forms electronically, i.e., report a pot hole–Center Form search by category, key word, or phrase–FAQs view, modify, search, & share events–Calendar push out notifications & share via social media–Center Alert search & view docs, audio, video–Center Agenda  Mobile App Homepage Examples App Features Examples- Centerville’s Role & Timeline CivicPlus Industry Recognition Next Steps mobile appas well as marketing of the review, and implementation, assist with content, design Establish a subcommittee to weeks20 -design over the next 16-Work with vendor on the reSign contract with CivicPlus Recommendation to Council annually for year two and three. $12,000 and mobile app package in the amount of $26,700 for the first year, and design -Recommend approval of a contract with CivicPlus for a website re Questions?