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HomeMy WebLinkAbout2006-08-09 CCCITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 9, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 9, 2006, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Paar Council Member Terway Council Member Lakso ABSENT: None STAFF: City Engineer Statz City Attorney Glaser City Administrator Larson I. CALL TO ORDER Mayor Capra called the August 9, 2006, City Council meeting to order at 6:35 p.m. II. PUBLIC HEARINGS None. III. SET AGENDA Council Added: Park and Recreation Recommendation for use of LaMotte Park for Dry Land Practice; Westview Watermain; Thank you to Volunteers involved with Fete des Lacs; and the Flag Pole at the Police Department. Motion by Council Member Paar, seconded by Council Member Lee to approve the Agenda as amended. All in favor. Motion carried unanimously. The Park and Recreation addition was made after the motion to approve the Agenda so Council amended the Agenda. Motion by Council Member Lee, seconded by Council Member Terway to amend the Agenda. All in favor. Motion carried unanimously. City of Centerville City Council Meeting Minutes August 9, 2006 IV. APPROVAL OF COUNCIL MINUTES 1.July 26, 2006 City Council Meeting Minutes Motion by Council Member Lakso, seconded by Council Member Paar, to approve the July 26, 2006 City Council meeting minutes as presented. All in favor. Motion carried unanimously. Mayor Capra and Council Member Terway abstained from voting. 2. August 2, 2006 City Council Work Session Meeting Minutes Motion by Council Member Terway, seconded by Council Member Paar to approve the August 2, 2006 City Council Work Session meeting minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville July 27, 2006 through August 9, 2006 Claims 2.Centennial Fire District Claims through August 4, 2006 3.Successful Completion of Year 6 & Performance Review, Ms. Kris Sweeney, Account Clerk II, Grade 4, Step 6 to Step 7 4.Pay Request #1 and Final, Iseler Demolition, Inc. (Water Tower Demo) - $9,200 st 5.Change Order #1, Backage Road & 21 Avenue Improvements - $9,611.16 st 6.Change Order #2, Backage Road & 21 Avenue Improvements - $3,492.00 7.Park and Recreation Committee Recommendation for Use of Laurie LaMotte Memorial Park Hockey Rink for Dry Land Practice Motion by Council Member Lee, seconded by Council Member Lakso, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Thank You From Council for Fete des Lacs Volunteers Mayor Capra thanked everyone involved with making this year’s Fete des Lacs Festival a resounding success. She then thanked everyone for participating in the parade and those that cleaned up and Council Member Lee and his family for the hard work on the parade. Mayor Capra thanked North Metro Cable, the Police Department, the Kieselhorst family and everyone involved. She then publicly thanked the Lions for their efforts for the Festival and noted that Mr. Sweeney noted an underage person drinking and the police were notified and the situation rectified immediately. Page 2 of 8 City of Centerville City Council Meeting Minutes August 9, 2006 Council Member Lee thanked the parade volunteers and said that all those that were asked came through. He also thanked the Council for participating and said they will do the parade again next year now that they know what to expect. Mayor Capra informed residents that the City is recruiting for Park and Recreation members and asked anyone who is interested to contact City Hall. VII. OLD BUSINESS 1. CSAH 14 Joint Powers Agreement City Administrator Larson indicated that Staff has not submitted a letter to the County as there are outstanding issues to be reviewed. He then said that the land that the City is contributing for the pond has a value, and that value would be applied to land that the City would choose to purchase from the county in remnant parcels. He further commented that he has asked for a list from the County and has not received that list. City Administrator Larson indicated that language should be added that it will be applied but any extra will be applied to the costs on the project as there may not be anything that the City wishes to buy. Council agreed. City Administrator Larson said that right of way is wanted in front of the public works location as well as the backage road site and the offer for right of way on that parcel of $58,000 was asked to be reissued to the City. He then said that based on the work session discussion and that issue he would like to suggest authorizing Staff to finalize the language in the contract to be sent to the County on Friday. Mayor Capra indicated that she will attend the CSAH 14 meeting with Mr. Palzer in Mr. Larson’s absence. Motion by Council Member Lee, seconded by Council Member Paar, to direct Staff to finalize the contract language based on work session discussions and forward it to the County for consideration. All in favor. Motion carried unanimously. 2. Proposed Ordinance #10 Second Series Amending Section 30.02 Relating to Mayor and Council Duties City Attorney Glaser indicated that this proposed ordinance covers duties and was separated from Council pay. Motion by Council Member Lakso, seconded by Council Member Terway, to approve Ordinance #10, Second Series Amending Section 30.02 Relating to Mayor and Council Duties. All in favor. Motion carried unanimously. Page 3 of 8 City of Centerville City Council Meeting Minutes August 9, 2006 3. Consider Improvements to Old Mill Road City Administrator Larson indicated that this matter was tabled at the last meeting to allow time to work with the neighbors and noted that permitting with Rice Creek Watershed is an issue that will affect timing and price. Engineer Statz provided information for Council from Burschville Construction with pricing and a copy of the draft Change Order for Old Mill Road. Engineer Statz indicated that construction costs are estimated to be $265,000 if done this year. If done in 2007 it would be an additional $35,000 and the soft costs are listed below for clarity. Engineer Statz indicated that they visited the site and looked at the report drawing and are not operating on full site plans so they wrote out what they are expecting for the price quoted. City Administrator Larson indicated that the $344,000 compares to the $314,000 so it is $30,000 higher than estimated. Engineer Statz clarified that the $344,000 includes the soft costs so it is comparable to the amount of $314,000 that was thought to be the project cost at the last meeting. Engineer Statz suggested that the additional $30,000 would be redistributed to benefiting properties based on the assessment formula agreed to. Engineer Statz indicated that there is an issue with Watershed District permitting but Rice Creek permitting can take longer than the time allowed so Staff asked for a way to move through the permitting process with a contingency permit and providing a surety for building the pond, if necessary. He then said that Rice Creek staff said that they do not have an issue with it but have been burned on allowing this type of thing in the past so the RCWA Board would be hesitant to do it. Engineer Statz said the City would need to show that it is possible to do this by showing flood plain, contours, wetland delineation that prove we can put the pond where it is shown to be and the second thing is that there are no rights to the land where the pond is shown so there would need to be an easement for that pond so it may be possible providing these items are available to them. Council Member Lee asked for Mr. Hanzal’s comments on the project. Mr. Hanzal said he would provide an easement for the ponding but he does not want to take all the additional costs on himself and he would like to see what his neighbors have to say regarding the project. Page 4 of 8 City of Centerville City Council Meeting Minutes August 9, 2006 Mayor Capra indicated that her concern is to get a delay from the RCWA Board next month shoves this project so far back that it may not be possible this year. Mayor Capra asked if there is a potential to add this to a project next year. Engineer Statz said he feels this project is large enough to yield good bids on its own and, if there was something else in town to lump it with that would be even better. Council Member Terway said that he feels that this is cart before the horse as there is not enough information like soil borings and he would prefer to wait until all the information is available and he does not have a good feeling about hurrying this project along. City Administrator Larson said that RCWA staff would require the project to meet infiltration requirements and seem to prefer rural sections not typical curb and gutter so he is not sure that you could assume that the permit is okay. Mayor Capra indicated that in some instances the requirements are so stringent that it may require the City to buy property to handle rainwater. She then said that she would like to put this project considered for next year’s construction season as she feels that the hoops to jump through with the Watershed District cannot be rushed and costs may continue to go up. Mr. Hanzal indicated that they are not trying to rush this through this year that was not the intention but the point came up that there was a contractor in town that this could be added to. He then said that they were not going to put money into plans and specs and working with the Watershed District until the Council said that this was a possibility. Council Member Lee agreed to slow this project down and complete all the work required. Council Member Paar indicated that this was set to go in 2009 so if it does not go now he does not feel that Mr. Hanzal should kick in extra funds. He then suggested that the neighbors try to work something out with Mr. Hanzal as the costs will continue to rise. Council Member Paar asked if County Road 14 will detour down through Old Mill Road. City Administrator Larson indicated that there will not be a designated detour but that does not mean that people will not route around the construction on other streets. Council Member Paar said he is fine with making sure everything is done right but the longer the project waits, the more expensive it will get. He then suggested looking at moving up some other road construction to bid out at the same time. Mr. Fruth of 7384 Old Mill Road said that they would like to see more help from Centerville to pay for this project because they cannot afford it and, if they do not get the help, they will not be able to stay where they are and will have to move. He then said Page 5 of 8 City of Centerville City Council Meeting Minutes August 9, 2006 that they have been at this property for 30 years and would have to move if forced to pay this much in assessments. Council Member Paar noted that there is a large chunk of land owned by Mr. Fruth that can be subdivided. Mr. Fruth indicated he plans to sell in five years as his retirement funds. Council Member Paar indicated that only the value added to the property can be assessed. He then said that the plan shows that this road will be done in 2009. Council Member Terway said that Council needs to be careful to be fair to those people in the past that have had these types of projects and those that will be assessed in the future on how these projects are handled. Ms. Melissa Jaques of 7389 Old Mill Road asked how much value would be added to their property because she does not believe that their property would go up $40,000. City Administrator Larson indicated that Staff has not had any appraisals done and the figures being discussed were something that Mr. Hanzal was attempting to negotiate with the neighbors to bring to Council for consideration. Ms. Jaques indicated that their property is 200 foot square and their house is in the center of the property making it impossible to subdivide. City Administrator Larson indicated that, if this project is not moving forward at this time the assessments and the specifics of the project we should not attempt to decide assessment issues at this time. Mayor Capra requested another public hearing on this if the plans and specs are going to be ordered or discussed for ordering and asked that residents be notified by letter that this matter is back on Council’s Agenda. Motion by Council Member Terway, seconded by Council Member Paar to Table. All in favor. Motion carried unanimously. 4. T-Mobile Request to Amend Agreement for Antennas on Water Tower City Administrator Larson indicated that T-Mobile has said that they will provide the rent guarantees of 7 years and an additional termination fee to cover an additional year and for that there is a 9% reduction in the initial lease rate and the escalator is 3% per year and no CPI. He then suggested, based on this email with this language, to refer this to the City Attorney to work out the language on the lease amendment for further consideration. Council Member Paar said that he would like to finish this and be done. Page 6 of 8 City of Centerville City Council Meeting Minutes August 9, 2006 Motion by Mayor Capra, seconded by Council Member Lakso, to direct the City Administrator and the City Attorney to make the necessary contract changes and ensure that the contract is written in the best interest of the City and to authorize the Mayor to sign the agreement. All in favor. Motion carried unanimously. 5. Resolution #06-037 – Appointing Election Judges & Interim Deputy Clerk for Upcoming Primary & General Elections Motion by Council Member Lakso, seconded by Council Member Lee, to approve Resolution #06-037 – Appointing Election Judges & Interim Deputy Clerk for Upcoming Primary & General Elections. All in favor. Motion carried unanimously. 6. Westview Watermain City Administrator Larson indicated that at the last meeting Council passed a motion to schedule a public hearing for watermain extension on Westview serving two property owners and agreed to have that public hearing if Staff could not reach an agreement for assessment with the affected property owners. Staff received revised pricing and the cost with street repairs comes to about $22,000 so the estimate is around $25,000 and the two property owners have signed off on $8,000 each leaving the City with $10,000 to carry. City Administrator Larson indicated that there may be a possibility later down the road of additional connection fees and the Resolution would authorize moving forward. Motion by Council Member Lee, seconded by Council Member Terway to approve Resolution #06-039 – Ordering Improvement and Determining Connection Fee. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1. Resolution #06-038 – Awarding Sale of $2,700,000 G.O. Bond Finance Director Meyer outlined the bids received with Council. Motion by Council Member Lakso, seconded by Council Member Terway, to approve Resolution #06-038 – Awarding Sale of $2,700,000 G.O. Bond. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson City Administrator Larson reminded Council of his vacation noting he would be out for two weeks. Page 7 of 8 City of Centerville City Council Meeting Minutes August 9, 2006 2. CSAH 14 (Update) Mayor Capra indicated that there is a log cabin inside (one of the properties to be purchased by Anoka County) of the original house and she will be looking at it along with Todd Mahoney. 3. Formation of EDA Mayor Capra said that with all that is happening in the downtown area she thinks it is time to form an EDA for the City and get that established. City Administrator Larson said that doing so requires a public hearing to give the public the opportunity to comment and Council would then decide who will comprise the EDA board and Staff would draft a Resolution to set that in Motion. 4. Flag Pole at Police Department Mayor Capra indicated that right now the Police Department is accepting donations to pay for the remaining costs associated with the flag pole, flag, and lighting at the new facility. Council Member Paar thanked Engineer Statz for the monthly engineering reports and color coded map as it provides updates for the Council and saves time. Council Member Paar indicated that Park and Rec is interested in grants for communities through Home Depot. Ms. Stephan indicated that she would obtain further information and provide it to the City Attorney for review and recommendation. X. ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Paar to adjourn the August 9, 2006 City Council Meeting at 7:41 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of 8