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2022-04-06 P & R Packet
c� e Lteryiffe E ta6Cished 1X5i COMMITTEE MEETING I. CALL TO ORDER 1. Roll Call CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, April 6, 2022 6:30 p.m. In Person with Zoom Capabilities, Zoom Link: https:Hus02web.zoom.us/j/173583122 (See www.centervillemn.com for link) Or you may watch the live stream at https:Hnorthmetrotv.com/centerville-stream/ II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Matt Frevel, 7180 Clear Ridge — Emerald Ash Borer IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. 22-001: Music in the Park — Musicians & Budget (B. Peterson) — Item 10.b 2. 22-007: Comprehensive Park Tree Plan VI. COMMITTEE BUSINESS (NEW) 1. Park Facility Permit Application (Cub Scout Pack 232), Request for Use of LaMotte Park (April 30, 2022 — 8:00 a.m. — 5:00 p.m.) 2. Special Event Permit Application (ISD 12 Community Education), Request for Use of LaMotte Park — T-ball (June 13-17, 2022 — 8:45 —11 a.m.) 3. Park Facility Permit Application (Centennial Youth Soccer) (Mondays 5:30-7:30; Tuesdays 6-8; Wednesdays 5:30-7:30; Thursdays 6-8) April 11 — July 15 & August 15-October 14, 2022 **Excluding Fete des Lacs week** 4. Earth Day/Park Cleanup/Main Street (LaValle Dr. to Centerville/Population Sign) a. Adopt A Highway Application b. Volunteer Flyer 5. Project Banjo 6. Role with Main Street Market Event 7. Role with Fete des Lacs 8. Running Ventures — Race Coordinator Quote 9. Emerald Ash Borer Program — Lino Lakes Example 10. 2020/2021/2022 Revenue/Budgets a. Committee (Fund #45200) b. Programs (Fund #45201) C. Maintenance (Fund #45202) It. Comprehensive Plan — Parks & Rec. Section a. 19-013: CIP (Goals/Priorities/Equity/ADA) 12. Monument/Donation Policy — Blum/Dupre Tree Donation VII. APPROVAL OF MINUTES 1. March 2, 2022 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates a. 21:007: Eagle Park Tree Removal — Contract Signed w/Langer's Tree Service — Waiting for Snow Melt b. 19-022: ADA Equipment (P. Palzer & K. Freiermuth) C. 16-016: Website Update d. Anonymous Donation — 6-Place Bicycle Rack 2. Council Liaison Update a. City Council Draft Strategic Plan IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT INFORMATION • Centennial Little League Cleanup of Laurie LaMotte Memorial Park, April 16, 2022 • Earth Day, April 23, 2022—12:30-3 p.m., Wargo Nature Center Earth Day Service Project 10 a.m. —12 p.m., Call 763-324-3350 to sign up REMINDERS ➢ Planning & Zoning Commission — Tuesday, April 5, 2022 ➢ City Council Meeting — Wednesday, April 13, 2022 ➢ Economic Development Authority — Wednesday, April 20, 2022 ➢ Fete des Lacs Meeting — Wednesday, April 6, 2022 (5:00 p.m.) ➢ Parks & Recreation Committee — Wednesday, April 6, 2022 Ash PwWali" of Lfbaan Tfe" _ _ •aYa�tllMi�MY�N yet •�es l�CFr �Yr�ti k- � _. — � �, ,� _, c.� 1W Revoir Street X ;* 1 14 fa fe J*� Monument Sign ert W Picnic Tables PlayStructures Potable Toilet on Site muvM- Park Bench PlayStructures 2-5 w oUs Soccer Swing Set a N t� ! au n r �L 1 ralae �+►� 1 �� �K T 1�V F Q e. h f�"�y c c Wr fC1��4jrl.svwfz f �l �,r�a 5 Acorn Creek Park 10D 50 0 100 Feet 1874 Revolr St 4.63 acres 1 inch = 100 fee[ Pdardh 2014 0 Stantec +; Basketball Park Bench PlayStructures Swing Set AAWL Portable Toilet on Site ewdle 2.5 yr olds x rmeGa;rr t� Monument Sign PlayStructures 5.12 yr olds N WL s 60 30 0 60 Feet 1 inch m 60 feet Matt, 2019 Tracie Joy McBride Memorial Paris 1875 Fax Run 2.54 acres 5 stantec Summer Activities r diL r F - r � �a�a r � �� � ae �* r � � � r ■� r� � �� it � ��. •• ems+ r - i a -NJ___ �. t- j , I#ia'! p 1M{ t`- i�wr C 0f i A.41 Cr i WA, Basketball Permanent Restrooms sand volleyball Softball Field terydIe 4) Dog Waste Station Picnic Shelter r. Skate Park Swing Set 0 Monument Sign PlayStructures Soccer Field 1-Ball N 2-5 yr olds Park Bench PlayStructures µ` E Q 5-42yr❑& s Laurie LaMotte Memorial Park 200 100 0 200 Feet t f', f' 6970 Lamotte Drive f r 22.48 acres A 1aH c 0r[ [t( L Aq 4 4stantec Centerville La ke � tcl�yifff� C S 50 25 0 1 inrh = 50 feet r, 3 1 Yr7, i ti r. r' Grill Info/Kiosk Park Bench Loin Garden Drinking Fountain Monument Sign Picnic Shelter II/ PK F k / l � 1 14� 4 [ �G� !(/r Q1?(1[ � � Y✓lu �a ['1vTv,�LLh �J Q -2,3o Hidden Springs Park 6 50 Feet Lamo#e Drive 1.22 acres Stantec March 2f71 B k'A AP 117 ■ f �,. :Parking Dees PIE s h Center Street 5- �kx (D 1, f. rye+ Awft tervtffe tiii Dog Waste Station Q Park Bench 0 Picnic Tables QV Portable Toilet on Site 6!e"W'A'j LYC Monument Sign 0 Pickleball (a P ayg round 0 Tennis W' I: s / �s 5�, Eagle Park 100 50 0 100 Feet 7 695 Dupre road r-41 Ol - 1 � ) a a AS 1 �r�Z$ � �� 1 2,53 acres 1 inch = 100 feel March 2019 (3 Stantee 7 ; eruilfe C47;7- 0 Flag pole Gardens Info/Kiosk Q Park Bench IV Portoble Toilet on Site x llL S 50+ 25 0 50 Feet 1 inch = 50 feel Aiarcti 2019 Cornerstone Park 1670 Main St 0.24 acres (30 Stantef kw +�� ,�� ^fit. 1.,��`�r,s.'+�j',�j.����i.1►,� y �3 11it �f � r 64% Oil Ana" osk my ¢ : rA 3'.'� r Rj �p' � � t+ �F1 g' i � s •r �� V 1 Ey �� .gam �',..... �v $ ,,�i, ► I �� hE �j � 9(� {�y�.. ! ���;yr� � y+�'p�I' x > tea + Jr� u�j�iS r, 'r 9} 1s3 r •s �� � fir � •' �� I�1rµ,�3� �'— ,t` r�'���� it � ��:, jg ��ti `�, 31 �i � '•, err .L;y��' � - ;�r w. }�: . ��"� ��� ' Ak ` + I► I i A4 �*��+'•t� t F s J r ��rr�ti�w�` +r�'3ar �,., '" �'���i f��� �;�„��` �i, $!�� ryS�� ;F: t i.3't 7��:*" �R e i1-4 74f�"j?4,q+�' y A'+� r'tr .j +�l'''. 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Mark, I would like to start a conversation with you and/or the committee about band fees. Kathi Lavalle is part of a 12 piece band(https://www.starofthenorthjazzorchestra.com/) that is scheduled to play on Aug 16th. She speaks very highly of this band, which is very meaningful. Our current budget is $350 for our best and/or biggest band. At $350 each member earns just under $30 ea. She is asking if we can pay $500 for this band which I think is a reasonable question to ask. We haven't changed our fees in quite a while and honestly have not needed to do so. Most bands are only 1-2 members and there has not been any pushback or request for more. I do think it is reasonable to increase their fee and perhaps other similar large bands. What are your thoughts and what is the budget for the entire series? The band will play no matter what fee. If appropriate this can be placed onto the next meeting agenda. Brian Peterson 1668 Hunters Trail Centerville, MN 55038 Home: 651-793-7432 Cell: 651-247-3895 Briangpetersoncabin.com 2022 YTD Budget 2022 I YTD Amt 2022 YTD Balance 2021 YTD Budget 2021 YTD Amt 2021 YTD Balance 2020 YTD Budget 2020 YTD Amt 2020 YTD Balance $0.00 $0.00 $0.00 $2,500.00 $0.00 $2,500.00 $500.00 $840.00 ($340.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $0.00 $2,500.00 $0.00 $0.00 $0.00 $500.00 $0.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $0.00 $2,500.00 $0.00 $25.00 ($25.00) $500.00 $0.00 $500.00 $0.00 $0.00 $0.00 enues itributions ements $3,000.00 $840.00 $2,160.00 $3,000.00 $0.00 $3,000.00 $3,000.00 $25.00 $2,975.0 2022 YTD Budget 2022 YTD Amt 2022 YTD Balance 2021 YTD Budget 2021 YTD Amt 2021 YTD Balance 2020 YTD Budget 2020 YTD Amt 2020 YTD Balance 3ENERAL) n $3,000.00 $2,121.00 $879.00 $0.00 $0.00 $0.00 $300.00 $162.27 $137.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $743.55 $2,256.45 $0.00 $0.00 $0.00 $300.00 $56.88 $243.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $212.00 $88.00 $0.00 $153.30 ($153.30) $0.00 $0.00 $0.00 $0.00 $2,607.34 ($2,607.34) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $134.66 ($34.66) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $1,665.64 $2,334.36 $3,000.00 $3,067.00 ($67.00) $0.00 $0.00 $0.00 $2,200.00 $1,409.50 $790.50 $500.00 $0.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $382.50 ($382.50) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $131.18 $131.18 $3,000.00 $3,416.44 ($416.44) $300.00 $0.00 $300.00 $300.001 $0.001 $0.00 $0.00 $0.00 $0.00 $261.361 $38.64 $0.001 $0.0 $0.00s $0.00 $0.00 $0.0 i $208.18 ($208.18) $0.00, $0.00 1 ance Prem =RAL $200.00 $184.00 $16.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0011 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $4,000.00 $0.00`i $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 s.) $0.00 $0.00 $0.00 $0.00 $0.0 $4,000.00 $486.12 $3,513.88 $1,102.58 $2,897.42 $3,000.00 $390.00 $2,610.00 $3,000.001 $0.001 $2,200.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.001 $2,633.00 $367.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,200.00 $0.00 $2,200.00 $400.00 $1,800.0 $0.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.007!$0.00 $0.00 $0.00, $0.00 $0.00: $0.00 $0.00 $0.00 $0.001 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.001 $0.00 $0.00 $0.001 $0.001 $0.00 RAL) $0.001 $0.0 $0.00 $0.00 $13,300.00 $3,343.39 $9,956.611 $13,400.00 $10,563.55 $2,836.451 $13,400.001 $8,021.56 $5,378.4 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VL2 Administration April 6, 2022 TITLE OF ISSUE: Park Tree Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: Vice -Chair Seeley requested that the attached documentation be included in your packet for consideration when discussing the Tree Plans for each park. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Information only For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley other (specify) S. Seeley Report Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: Centerville Park Maintenance Review: May 2021 page 1 of 3 Hidden Springs Park Before Music in the Parks: • Test pavilion lights and pavilion power outlets • Turn water on and test water fountain and blue spigot (locked) • Swing hinges need oiling • Park bench near Rain Garden 4 4 slats are slit (broken from winter cold) • Park bench facing west on lake shore 4 1 slat is slit • Three Pine trees (branches between 10 and 20 feet height) need trimming. See attached HSP map for locations. Note: Park sign will need new City of Centerville logo when new logo is rolled out. Royal Meadows • Wood chips needed beneath swings • Basketball hoop needs new net • One dead tree (SW corner of park. See attached map for location.) Notes: This park has no ADA play equipment. This park has no bike rack. Trailside Park • Brush and trimmed branch pile should be removed. South edge of park. • Two dead trees on North side of park could be removed. • Stump near lake shore, middle of park should be "prepped and grass seeded". See attached map for locations. Cornerstone Park • 3 areas of dead bushes should be replaced 4 See attached map for locations. • Plexi-glass on west side of kiosk needs washing (can't read the enclosed info, may need replacing if washing doesn't clear it up) • Kiosk frame could use re -painting Centerville Park Maintenance Review: May 2021 page 2 of 3 McBride Park • Park sign needs prep and painting • Basketball hoop needs new net • Small pothole in trail needs re -filling to prevent further trail damage Notes: Play equipment looks OK to me. May need some paint in 2022. Adding a couple of pine trees along the East border would be nice. Eagle Park • Wood chips need to be added beneath the swings • There are quite a number of pine trees along the north side of the trail that could use trimming • (Trimming would benefit the overall health of the trees, as well as prevent "misbehavior") Note: Acorn Park The tennis/pickleball court looked in good shape. The Park sign wasn't too bad, but if McBride's sign is being painted .... 0 • Park sign needs prep and painting • The Prickly weed that was a problem in 2020 is re-emerging (nasty stuff) • Wood chips need replenishing beneath the swings and some of the play equipment • The metal gridded top of the picnic table is warping • Doggie pick up bag dispenser needs refilling • One pine tree along the west border is dead and should be replaced • Trim poplar/sumac brush from the base of the pine trees along the East border • Add oak trees. Notes: • The neighbor on the west side of Acorn Park requested that the Port -a -Potty be moved to the NW corner because of the offensive odor during the hot months of the summer. With the new parking area that has recently been added, the NW corner of Acorn Park looked to me like a good location for maintenance and Port -a -Potty cleaning purposes. • 1 would like to recommend that we accommodate this request as soon as the parking area is finished. • Please remind anyone mowing at Acorn that the Pollinator Garden was completed on May 23rd It is located in the SW corner of the park and is Park Board sanctioned. Centerville Park Maintenance Review: May 2021 page 3 of 3 La Motte Park • Field #1 pitcher's mound needs grass seeding • The grass on the east side of the Skate Park needs seeding • Field #2 ump equipment box needs prepping and painting • Scoreboard needs to be replaced. (I picked up the glass that I could see from the light that was broken.) • The metal gridded tops of the picnic tables in the pavilion are warping • The BBQ needs to be cleaned out, also needs to be painted • Rubber chips under the swings and playground equipment need to be refreshed • The new rain barrel needs a hose extension added to be able to water the plants around the park sign • The maintenance garage two small doors need painting • All 4 warming house doors need painting • The wooden boards surrounding the Hockey Rink need painting Recommendations: • It would be a good idea to add a sand (or cement?) bib to the BBQ near the pavilion. • 1 would like the Park Board to consider replacing the balls at the Gaga pit. • If the branch and grass but on the south border of LaMotte is within the park boundaries, for liability reasons I would suggest it be dismantled / removed. • Remove dogwood trees from ditch area near sledding hill to avoid conflict.. Submitted by Suzanne Seeley for the June 02, 2021 Park Board Meeting MCBRIDE BARK z t p Fox QukN —� E, I 46Ise new; yn� 7{ eCP Q Cc n4j4kCw + de-ciIu0A's FT .!Z [OGLE PARK Si� CK, kA CDV-' 2A V, 2 P zv 0-via f °� K-1 ID o yb,-� p =trees Q hew -tree 0 o � _ 0 _ FO fe,mvd ei-A Roo` .4L Vn DWS m As � O.3 pp a Czyne fer 6ngcK 0 p f�� � h��! PIX, f WZvh 4 � fllc�i�ia� The e 3reQS 0.YP. -lartA4 -AL AML A m Nottry V) AcoRN PARKi FD to Contact 3/25/2022 w/Questions PARK FACILITY PERMIT APPLICATION 1. Name/Address/Phone Number of Individual or Organization responsible for making this application: Amy Fuhry 6182 Oak Hollow Ln Name Address 763-229-2938 Lino Lakes, MN 55014 Telephone Number City, State & Zip 2. Please describe your event/activity and identify the specific facility/field within the park you wish to use along with what you are asking from the City: Cub Scout Pack 232 would like to use the LaMotte fields 3, 4, 5 to launch small hobby Pockets with the local MASA rocketry club. 3. 0 61 What is the number of people that are involved in your event/activity? 50 What City facilities do you wish to use Acorn Creek Park Laurie LaMotte Memorial Park (Lighting & Warming House) An adult may be requested to take responsibility to lock & unlock. restrooms Cornerstone Park Tracie McBride Memorial Park Please list the date or dates and times Depending on weather. Eagle Park 3-5 Hidden Spring Park Trailside Park Royal Meadows Park City Hall pose to use th es or Saturdav Anri130th 8 am-5 om 6. Is anyone charged a fee to watch or participate in your event? no 7. Have you used these facilities before? Yes If so, when? October 3rd, 2015 8. Are you requesting additional permits or City services? Yes X No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and/or make a deposit to cover city costs. Amy Fuhry Printed Name of Person Signing 03/20/22 Date Signa ■rrrrr�rrrrrrr�rrrr.r■rr■r.rrrrrrrrrrrrr■rrarrrrrrrr���������rrrrrrrrrr■ Office Use Only Permit approved by: Date: Deposit required: $ Form number: 2013.01 PU Receipt # BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN AS YOU FOUND IT PLEASE! YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER EQUIPMENT IN THE PARK OR FACILITIES. Hidden Spring Park 1 — Picnic Shelter 1601 LaMotte Drive 1 - • _:.� 6955 Eagle Trail r Eagle Park 1 — Tennis Court Laurie LaMotte Memorial Park 1-2 — Football 9_ x Practice Fields 3-5 — Baseball Fields 8 6 — Picnic Shelter 10 7 — Pleasure Ice Rink 8 — Hockey Rink 9 — Warming House 10 — Wheels/Skate a t Park 11 — Soccer Field 6970 LaMotte Drive 1875 Fox Run Tracie McBride Park 1 ~ Open Field 1 1874 Revoir Street Form number: (*ervi e 711.1wMA" CITY OF CENTERVILLE Please read information on applying for Special Event Permit before completing this application. Please be mindful that fees may be associated with your request. Answer all questions (please print). Write N/A (Not Applicable) where appropriate. ISD 12 Community Education Sponsoring Organization 4707 North Road, Circle Pines Cori Sendle Name of Applicant or Contact Person 763-792-6101 Address (Street, City, State, Zip) Phone Number csendle(a)Jsdl2.ory Email Address: csendleaisdl2.or2 Type of Event: 0 Run/Walk (Planned Demonstration OFundraiser Block Party (Ceremony (Celebration Parade 0Concert 00ther t ball 0 Street Fair June 13-17 20 Event Hours 8:45- 11:30 Date of Event Anticipated Attendance Name or Title of Event: Youth T ball Location and Description of Event: (List any City parks, streets, q Is or facilities to be used and/or blocked -off during the event) baseball field and bathrooms � ,�^"7p�___ t /� NOTE: No permanent markings of route allowed on any streets, sidewalks, or trails in the City of Centerville. 1) Are police officers needed to provi�erviceM,/ the event (traffic control, security, barricading streets, and use of equipment, etc.) Yes No - a. Police Security -0 Police Traffic Control 0 Barricades Cones 0 Barricades 0 Picnic Tables (@ Parks Only) .0 2) A map or diagram of the event must be provided. Looking for routes/direction of travel, locations of restrooms, serving areas (food and alcohol), stages, fencing and barricades. 3) If alcohol is being served, copy of current on -sale liquor license must be provided. Insurance Required: The City of Centerville requires certain events to obtain insurance prior to approval. The following events include parades and/or other mobile events utilizing City of Centerville streets, events open to the public with a large number of attendees, City staff, or any other events deemed necessary by the City of Centerville. As a condition of the permit the applicant shall: ®Procure and maintain insurance, which includes the City of Centerville as named insured or additional insured. Note: Listing the City as the Certificate Holder does not mean the City is an additional insured. It must state in the description box the City (or if listed as Certificate Holder) is an additional insured. F1 If alcohol is being served, the entity serving the alcohol must provide a Certificate of Liquor Liability Insurance and listing the City of Centerville as an additional insured. F] The Certificate of Insurance must be submitted with this application. n This insurance will need to provide the level of coverage that the City of Centerville determines to be necessary and adequate under the circumstances. ----- ~~ -------------- ----------------- ❑ For certain events the City may require simple proof of insur e. Is insurance required (as determined by City staff): Yes El No Signature: Return this form to: City of Centerville 1880 Main Street Centerville, MN 55038 Date: 3/21/22 *Please note that there are fees associated with the use of the City's parks (Deposit, User Fee, Etc.) *If you would like your event published on the City's website or Reader Board? Please indicate: 7 Yes W1 No Please note, it must meet the City's criteria as below. 1. Information related to City business or other government agencies 2. Requests from Centennial School District 12 3. Requests from all registered non-profit organizations located within the City of Centerville 4. May not be registered as a non-profit organization (i.e. School events, Fete des Lacs, etc.) 2 1 P a g e SPECIAL EVENT PERMIT STAFF CHECK LIST (INTERNAL USE ONLY) Department City Council: Public Works: Centennial Lakes Police Department: Centennial Fire District: Parks and Recreation Committee: De t.Initial ReviewlAAproval Yes No NIA Yes❑ No NIA Yes Li No NIA j Yes rxNo❑ NIA Yes No NIA Are fees associated with this request? Yes ❑ No X N/A Park Use Permit $25.00 + Deposit WAIVED Park Use $100.00 Minimum Deposit Field prep., Trash pickup, lighting, concession facility, police and fire service, will be determined by the City's Public Works Director. Have fees been paid? Yes ❑ No ❑ N/A ❑ Payment Method Requesting Party Notified? Yes ❑ No ❑ N/A ❑ 3 1 P a g e A� ©6 CERTIFICATE OF LIABILITY INSURANCE DATE /DD/YYYY) 3/23rz3nozz THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER RDM Insurance Agency, Inc. 9201 Lexington Ave N Circle Pines MN 55014 CUNTAVT NAME: Macey Cannon PHONE 763 7$4-2426 763-784-2499 A/C, No, Ext : (A/C, No): ADDRESS: macey@rdmagency.Com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Liberty Mutual Insurance 23035 INSURED Independent School Dist #12 4707 North Road Circle Pines MN 55014 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A x' COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F) c_] OCCUR. YU2-Z51-293425-041 07/01/2021 07/01/2022 EACH OCCURRENCE $ 1,000,000 PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PE � M LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO /� y AUTOS ONLY OWNED v AUTOS SCHEDULED ' /� y HIRED v NON -OWNED AUTOS ONLY /► AUTOS ONLY AS5-Z51-293425-011 07/01/2021 07/01/2022 (Ea accident) IMIT $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ (Per accident) $ A UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE TH7-Z51-293425-051 07/01/2021 07/01/2022 EACH OCCURRENCE $ 5,000,000 x AGGREGATE $ 5,000,000 DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY y / N ANY PROPRIETOR/PARTNER/EXECUTIVE El OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N 1 A STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A School Leaders E & O CU 8475814 07/01/2021 07/01/2022 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Centerville ACCORDANCE WITH THE POLICY PROVISIONS. 1880 Main Street I AUTHORIZED REPRESENTATIVE Centerville MN 55038 U 1988-2015 ACORD CURPORATIUN. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD PARK FACILITY PERMIT APPLICATION 1. Name/Address/Phone Number of Individual or Organization responsible for making this application: Beth Wielinski P.O. Box 475 Name Address 651-271-9962 Circle Pines, MN 55014 Telephone Number City, State & Zip 2. Please describe your event/activity and identify the specific facility/field within the park you wish to use along with what you are asking from the City: Soccer Practices -Mondays 5:3-7:30; Tuesdays 6-8pm Wednesdays 5:3-7:30; Thursdays 6-8pm-Lamotte Park April 1 lth-July 15th; August 15-October 14th 3 4 5 What is the number of people that are involved in your event/activity? What City facilities do you wish to use Acorn Creek Park Laurie LaMotte Memorial Park (Lighting & Warming House) An adult may be requested to take responsibility to lock & unlock restrooms Cornerstone Park Tracie McBride Memorial Park Eagle Park X Hidden Spring Park Trailside Park Royal Meadows Park City Hall Please list the date or dates and times you propose to use the facilities: Aprit I Ith-July 15th; August 15-October 14th 6. Is anyone charged a fee to watch or participate in your event? No 7. Have you used these facilities before? Yes If so, when? last fall 8. Are you requesting additional permits or City services? Yes X No (i.e., Road Closure(s), Temporauy Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and/or make a deposit to cover city costs. Beth Wielinski Printed Name of erson Sid *ng 3.30.22 Date Signature .......................................... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 Office Use Only Permit approved by: Date: Deposit required: $ Form number: 2013.01 PU Receipt # BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN AS YOU FOUND IT PLEASE! YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER EQUIPMENT IN THE PARK OR FACILITIES. Hidden Spring Park 1 — Picnic Shelter 3 7 9 i racie ivicurme ram CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VIA Administration April 6, 2022 TITLE OF ISSUE: County Adopt a Highway Program BACKGROUND AND SUPPLEMENTAL INFORMATION: Information is contained in your packet regarding the County Adopt a Highway Program. If the Committee is interested, Staff would be willing to complete the application process, forward to Council for consideration and forward on to the County if approved. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Information only For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Application Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: Anoka County Highway Department Ado t-a-Hi hwa Permit p g Y Anoka County (Check One) TRANSPORTATION DIVISION Highway X� Adopt -a -Highway. The group agrees to pick up litter at least two times a year for a minimum of two years. U Pick -a -Highway. The group agrees to pick up litter one time only. We request permission to pick up litter on between and for a total of # miles. Any and all volunteers of the group or other persons while engaged in the performance of any work or service performed under this agreement shall not be considered employees of the County, and any and all claims that may or might arise under the Worker's Compensation Act of Minnesota on behalf of said employees or other persons while so engaged, and any and all claims made by any third party of the group's volunteers or other persons while so engaged on any of the work or services to be rendered shall in no way be the obligation or responsibility of the County. Except for the negligent acts of the County, its agents and employees, the volunteers or their agents shall assume all liability for, and save the County, its agents and employees, harmless from, any and all claims for damages, actions or causes of action arising out of the work to be done herein. The Anoka County Highway reserves the right to refuse, cancel or revise this agreement if in its sole judgement the nature of the group or its sign is political, controversial or in questionable taste, or if the group is not meeting the terms and conditions of this agreement. By signing this agreement, the group acknowledges the hazardous nature of the work and agrees to comply with the terms and conditions herewith to the satisfaction of the Anoka County Highway Department. Name of group Responsible person Signature Address Phone (home) Name to appear on sign Special provisions County Engineer (work) Date Anoka County Highway Department Ado t-a-Hi hwa Permit p g y Anoka County TRANSPORTATION DIVISION Highway Adopt -a -Highway Terms and Conditions 1. The group agrees to pick up litter on a segment of County highway selected in consultation with the Anoka County Highway Department. Recommended length is two miles. At Anoka County's discretion, certain highways may not be eligible. 2. The group shall review the safety training materials before each pickup to alert participants to the hazards and precautions of working on a highway right-of-way. 3. The group shall pick up litter during daylight hours only. Pickups may not be allowed at certain times such as on or near holidays. 4. The group shall provide adequate supervision to participants eighteen years of age or younger. Unless specifically permitted, children eleven or younger shall not participate. 5. Work shall be limited to the area between the outer shoulders and the right-of-way boundary. Participants shall not pick up litter in the median unless specifically permitted by the County. Work may not be done on the roadway itself. 6. The group shall arrange litter pickup date(s) in advance with the County Engineer or his/her designee. The group shall obtain their supplies during regular business hours. 7. The group shall place filled trash bags on the shoulder slope close to the ditch bottom. The County will arrange to pick up the bags. Groups are encouraged to recycle appropriate materials for their own benefit. 8. Borrowed or unused supplies shall be returned to the County Highway Department within one week. 9. The group shall not touch any suspicious or hazardous object(s) in the right-of-way. The group shall contact the Highway Dept. immediately to report the suspicious or hazardous object(s) found in the right-of-way. The Anoka County Highway Department agrees to: 1. Provide high visibility vests, trashbags, safety training materials and temporary traffic warning signs when necessary, as determined by the County. 2. Arrange to remove filled trashbags from the adopted highway. 3. Arrange to remove large, heavy or hazardous material from the adopted highway. 4. Coordinate publicity with the group to solicit local media coverage. 5. Erect a highway sign or otherwise recognize the group's clean-up efforts. Highway signs shall be erected only for groups that agree to adopt a highway for a minimum of two years. The name on the sign shall be limited to two lines of eighteen to twenty characters (including spaces). The County reserves the right to approve and/or edit names or acronyms. Anoka County TRANSPORTATION DIVISION Highway Adopt -A -Highway Terms and Conditions Revised May 2021 Program Description The Anoka County Adopt -A -Highway ("AAH") Program was established to maintain the beauty of the highway right- of-way and ditches, with help from the community. The AAH Program currently has 184 segments along the Anoka County highway system, varying from one to three miles in length. Community participants, including single families, 4-H Clubs, Girl and Boy Scout Troops and Packs, snowmobile clubs, etc., have the opportunity to demonstrate their commitment by pledging to maintain and keep the county right-of-way and ditches clean, by adopting segments of the highway system. Get Started ➢ Contact the AAH Program Coordinator at (763) 324-3176 to start the process. ➢ Choose a group representative and a group name. The group representative will sign the permit on behalf of the group, serve as the main contact with the Program Coordinator, and be responsible for the safety of the volunteers. ➢ The group agrees to pick up litter a minimum of twice a year, on a specific Anoka County Highway segment. The segment will be determined during consultation with the Program Coordinator. ➢ The recommended segment length is two miles. At Anoka County's discretion, certain highways may not be eligible for the AAH program. ➢ Highway segments are offered on a first come, first serve basis. Groups in good standing may re -apply every two years. Approved permits are valid for a two-year term. Plan Ahead ➢ The group representative will need to contact the Program Coordinator to schedule a date to pick up the safety vests and bags, and the date your group wants to pick up litter. ➢ Safety vests and bags must be picked up at the Highway Department by the group representative, during regular Highway Department business hours. ➢ We want the event to be safe and enjoyable for your group. Events must be held during daylight hours only, and not when roads are wet, or visibility is poor. Events are not allowed on certain dates and times, such as on or near holidays, or during construction activities on the selected roadway segment. ➢ Adequate supervision must be provided to participants 18 years of age or younger. Unless specifically permitted, children 11 years of age or younger cannot participate. Volunteers should be in good physical health, be mentally alert, and use common sense regarding the safety of themselves and others. ➢ Volunteers should have an up-to-date tetanus shot. Pets are not allowed. ➢ Work clothing, heavy gloves, work boots or leather shoes, hat, long sleeves and long pants, sunscreen, and insect/tick repellent should be worn. ➢ A first aid kit, water, and cell phone should be available. Event Day ➢ All group participants must review the safety information provided by the Highway Department before each event. ➢ All participants must wear an approved AAH safety vest. Work shall be limited to the area between the outer shoulder and the right-of-way boundary. Participants shall not pick up litter in the median, unless specifically permitted by the County, and work may not be performed on the roadway itself. Our Passion Is Your Safe Way Home 1440 Bunker Lake Boulevard N.W. e Andover. MN 55304-4005 Office:763-324-3100 ® Fax:763-324-3020 A www.anokacounty.us/highway Affirmative Action / Equal Opportunity Employer ➢ Pace oncoming traffic when you pick up litter. ➢ Participants should not touch any abandoned containers, suspicious or hazardous object(s) found in the right- of-way. The group representative must contact the program coordinator immediately to report any suspicious or hazardous object(s) found in the right-of-way. ➢ When filling the trash bags, leave enough space in the bag to secure the contents by tying the bag ends together. ➢ Place filled trash bags on the shoulder slope, close to the ditch bottom. ➢ Highway Department Maintenance Crews will remove the filled trash bags from the highway segment on the next business day. Crews are scheduled to pick up the filled bags based on the date the event is scheduled; therefore, if the event is not held on the scheduled day, please contact the Program Coordinator as soon as possible so the crews do not go out to pick up the bags. ➢ Borrowed or unused supplies must be returned to the Highway Department within one week. Because a limited quantity of supplies is available, as a courtesy to other groups, please adhere to this timeline. Safety Guide, Ijines ➢ All supply pick-ups or drop-offs will be contact -free. Contact the Program Coordinator to schedule a pick-up appointment. ➢ Bring and wear your own gloves. ➢ Use a trash picking tool whenever possible to minimize direct contact. ➢ Avoid touching your eyes, nose and mouth while picking trash. ➢ Avoid open water, ravines, bridges, overpasses, and retaining walls. ➢ Avoid poison ivy and other noxious weeds. ➢ After trash picking is complete, use hand sanitizer with at least 60% alcohol or disinfectant wipes. Anoka County Highway Department's Role ➢ The County will provide volunteers with safety information, AAH safety vests and trash bags. ➢ The County will remove filled bags and all large, heavy, or hazardous items. ➢ The County will erect a sign for groups that agree to adopt a highway for a minimum of two years. Sign Guidelines o Signs will contain the group name only and will be limited to two lines of 18-20 characters, including spaces and punctuation. o Signs may not contain any political, social, or advertising messages. o No political candidates in office or running for office. Individual names are allowed, but not titles (i.e., John Smith, not Senator John Smith) o No volunteer groups supporting a candidate for office o The name of a political group ("Republican Party") is allowed, but not the candidate name a No business logos, special lettering, or additional colors o No product names, slogans, or colors o No advertising directions or business addresses o No website, email address or social media handles o The County reserves the right to approve and/or edit names or acronyms. Anoka County Adopt -A -Highway Coordinator — (763) 324-3176 Business Hours: Monday thru Friday 7:30 am — 4:30 pm Anoka County Highway Department 1440 Bunker Lake Boulevard NW Andover, MN 55304 ALE Centerville Needs Volunteers for PARK ALA -UP DAY April 23, 2022, meet at Colt Join the Parks & Recreation Committee & other volunteers! Volunteers will be disbursed to areas needing cleaning following check —in. Everything that you will need will be provided: Rubber gloves, bags and a safety vest. V ry I fe 1880 -Ltain Street, Centervil%, MNS5038 staffisha jm57 651-429-3232orPa.X651-429-8629 March 31, 2022 Parks and Rec Committee City of Centerville 1880 Main St Centerville, MN 55038 Dear Honorable Chair and Committee Members: The city is in receipt of a development application for a large online retailer to construct and operate a Fulfillment Center in the city's industrial zoning district. The project will employ over 500 people and will occupy nearly 40 acres of land between 20th Ave. and 21st Ave., north of Fairview Street. There will be over 300 vans loading out of the facility on a daily basis, with more during the peak holiday season. With this development, the Planning Commission and City Council would appreciate feedback from the Parks and Recreation Committee on a few things: Parks With every new development, the city has a choice as to whether or not to require the developer to donate up to 10% of their land for a park. For this development, that would mean a dedication of approximately 4 acres. The city's Comprehensive Plan does not indicate the need for a park in this area. If the city decides it does not want a land donation, the developer contributes to the city's Park Dedication Fund. In this case, the required contribution is about $87,000. The Committee should consider whether or not any parkland should be dedicated with this development, or if a cash payment to the Park Dedication is preferred. Trails Another decision to be made with each development is whether there are segments of trails that should be built through or adjacent to the plat. While the city's Comprehensive Plan does not, specifically, note any future trail connections through this area, there may still be a compelling argument to be made that some connections between residential areas and commercial sites should be made. The Comp Plan denotes as a policy, that "...trail(s)...provide interconnection of...commercial nodes... and existing and future community neighborhoods... ". Several potential trail segments are shown in red, on the attached maps. The blue line on the figures is a future trail to be constructed on the east side of 21st Ave. by Lino Lakes. Retail locations, south of Main Street at 21st Avenue might be more easily accessible with the red and blue segments constructed, especially for neighborhoods in the south part of the city. The safety of crossings at 20th Avenue and Fairview and/or 20th Avenue and Commerce Drive would need to be considered along with the safety issues associated with these trail segments crossing industrial driveways and parking lot entrances. The Committee should weigh the benefits and risks of providing these trail connections. The trails would be constructed at no cost to the city and would not reduce the amount of Park Dedication fees paid. Additional Amenities The Planning Commission will be considering whether or not to complete this development as a Planned Unit Development (PUD). The PUD process allows a given and take to occur between developer and city in order to make the best end product for both parties. As a trade-off for some normally required elements of the development, the developer may be willing to construct off -site improvements or offer additional cash payments to the Park Dedication Fund. The Committee should consider whether there are offsite improvements that may make sense for this development to complete or whether additional cash payments to the Park Dedication Fund would be an acceptable form of partnership. Staff Recommendation Staff's recommendation is: • The city should decline a land dedication with the project and, instead, accept Park Dedication Fees as outlined on the city's fee schedule. • The city should require the construction of the Fairview Street east -west connection between 20th Avenue and 21st Avenue. • As a part of the PUD negotiations, the city should accept additional Park Dedication funds as a public benefit. Sincerely, r 1 Mark R. Statz, PE City Administrator/City Engineer Attachments: City-wide Trail Map; Potential Trail Connections On -Site cc: Teresa Bender — City Clerk I I I I I I I I I I I I I I I I I I I I I I I LI1 OF OF THE Nz S 4 T31 R22 L 0 z r CROSSING SAFETY CONCERNS TOP OF SLOPE OF THE SW4 cT/l_TTl—R? TOP OF SLOPE POSSIBLE CREEK-Si -f� o TORMWATER MANAGEMENT I �0� low TOP SLOP CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VL6 Administration April 6, 2022 TITLE OF ISSUE: Role - Main Street Market BACKGROUND AND SUPPLEMENTAL INFORMATION: Chairperson Errickson-Grahek requested that this item be placed on the agenda for discussion. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion item only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VL7 Administration April 6, 2022 TITLE OF ISSUE: Role - Fete des Lacs BACKGROUND AND SUPPLEMENTAL INFORMATION: Administrator Statz has recommended that a Parks & Recreation Committee member attend all Fete des Lacs meetings in an attempt to report back to the Committee the status of planning events, volunteers, etc. He is looking for direction from the Committee as to their desire in becoming more active in planning events, volunteering at events, taking on additional roles, etc. that would elevate some of his time completing these tasks. Administrator Statz will be present to discuss this item with the Committee. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion item only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VL7 Administration April 6, 2022 TITLE OF ISSUE: Race Coordinator (5/8K Fete des Lacs Runs) BACKGROUND AND SUPPLEMENTAL INFORMATION: To date, the City has not received an interested candidate in performing the functions of a Race Coordinator for the Parks & Recreation Committee's Fete des Lacs Annual Runs. Administrator Statz has contacted Running Ventures who in the past has served the committee well in providing timing services for the races. Running Ventures will be submitting a quote, prior to your meeting, (but not available at this time) that will have various options for services above what has been provided in the past (i.e., on -site, same -day registration; certification of course and its importance; etc.) Administrator Statz will be present to discuss this item with the Committee. COST AND SOURCE(S) OF FUNDING: Parks Programs (Fund 445201) REQUESTED ACTION: Discussion item, motion to Council for Approval if desiring any/all optional services provided by Running Ventures to Coordinate the 5/8K runs. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VL9 Administration April 6, 2022 TITLE OF ISSUE: Emerald Ash Borer BACKGROUND AND SUPPLEMENTAL INFORMATION: Mr. Matt Frevel appeared before Council at their March 23, 2022 meeting. He discussed the ramifications if the City ignores the infestation (treatment for some trees/removal for others) and is requesting that the City educate its residents/provide programs for saving trees (city owned/privately owned). Staff has provided the Committee with a "Sample" Request for Proposals utilize by several communities for contractors to provide a program to the City/private residents, that bares no cost to the City, but will provide reduced rates to residents for treatment services for trees that fit the possibility of being saved or not being affected, Within the Request for Proposal, there is a requirement to provide the community with education regarding the item and its ramifications. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Consideration to recommend treatment of City owned trees within parks, that are viable to be saved, through a vendor outside of any agreement or whether to recommend to Council the inclusion of viable, City owned trees and arranging for a program that can be offered to residents through the RFP process to determine a vendor. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) Sample REP Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: DEPARTMENT OF AGRICULTURE EMERALD ASH BORER PROGRAM �c a IV r On May 14, 2009, emerald ash borer (EAB) was discovered in a South St. Anthony Park neighborhood of St. Paul, Minnesota.Agrilus planipennis or commonly called EAB is a serious invasive tree pest, and consequently, is regulated in an effort to slow the spread of the insect to other areas of the state yet to be impacted. The Minnesota Department of Agriculture's Plant Protection Division tracks the spread of EAB throughout the state and provides outreach materials, training and management guidelines to affected businesses, communities and land managers. AUNIVERSITY OF MINNESOTA _(http://www.myminnesotawoods.umn.edu/eab-risk/) -, \T Where is EAB? The Minnesota Department of Agriculture (MDA) has confirmed EAB in Waseca County. There are now 32 counties in the state with EAB. The MDA has enacted a quarantine to limit the movement of firewood and ash material into Minnesota and out of infested counties. The MDA issues quarantines for all counties known to have EAB to reduce the risk of further spreading the tree -killing insect. Minnesota EAB Distribution Map (https://mnag maps.arcgis.com/a sg web I? id=63ebb977e2924d27b9ef0787ecedf6e9) Emerald Ash Borer Quarantine and Regulatory Information fhttps://www.mda.state.mn.us/plants-insects/emerald-ash-borer-quarantine) Virtual informational meetings for residents and tree care professionals will be held on Tuesday, April 19, 2022. Experts from the MDA will give a brief presentation followed by a question -and -answer session. The meeting will be recorded and a link to view it will be posted here the following day. Emerald Ash Borer Virtual Informational Meetings Tuesday, April 19th, 2022 10-11 a.m. session, Register Here(https://minnesota.webex.com/minnesota/j.hp? RGID=r78af833190faeb203938fd5e66540ddc) 6-7 p.m. Meeting,Register Here(https://minnesota.webex.com/minnesota/j.hp? RGID=r99095ffb06cd14ddca3111497b3367ad) EAB Webinar - U of M Research Update and an In -Depth Look at "Wood mageddon" Join us Thursday, April 7th at 11:00 AM for an update from Dr. Brian Aukema on EAB research happening at the University of Minnesota's Forest Entomology Lab. Followed by MDA's Mark Abrahamson giving an in-depth look at the increase in wood waste across Minnesota and some of the potential challenges going forward. Presentations will be 25-30 minutes each with time for questions afterwards. 1.0 Continuing Educations Units will be available for ISA Certified Arborists that attend. A link to the recording of the presentations will be made available the following day on this webpage. Thursday, April 7th at 11:00 AM (60 minutes)Register here .(https://minnesota.webex.com/minnesota/j.hp?RGID=rf80eb62ba4f2b61 f153599e3709283ce). Emerald Ash Borer Flight Season Begins May 1 EAB Active Season Information + EAB and How it Spreads What is EAB and how does it spread? + What can I do about EAB? Ways to slow the spread of EAB + EAB Informational Videos + How to Report EAB You can report EAB to the Minnesota Department of Agriculture several ways. Please use one of the following methods if you suspect you have found EAB in a new location: + What are the Common Myths about EAB? 1. We can't do anything about EAB anyway; we might as well let it spread. + 2. EAB has no impact on human health, it just kills trees. + LEARN MORE What You Need To Know About Firewooc(https://www.mda.state.mn.us/plants-insects/what-you-need- know-about-firewood) • EAB Biological Control in Minnesota(/plants/pestmanagement/eab/eabbiocontrol) • Gypsy Moth Program(/plants/pestmanagement/gmunit) FORMS + RESOURCES > vn Best Management Practices for Emerald Ash Borer (/best-management- practices-eab) > vn Emerald Ash Borer Regulatory Guidance Documents (/emerald -ash -borer - guidance -documents) > vn Guidelines to Slow the Growth and Spread of EAB (PDF) (/sites/default/files/i n l i n e- files/EAB%20Management%2OGuidelines%202018%20WEB.pdf) EXTERNAL LINKS > vn Emerald Ash Borer Information Network (http://www.emeraIdash borer. info/) > & USDA Hungry Pests Campaign (https://www.aphis.usda.gov/aphis/resources/pests-diseases/hungry-pests/pest- tracker/states/min nesota?utm_ca m pa ign=crosby-2017&utm_sou rce=h u ngrypests- com&utm_medium=redirect&utm_keyword=/the-spread/min nesota. php) > vn Play Clean Go Organization (http://www.playcleango.org/) > vn US Forest Service Emerald Ash Borer Research (https://www.nrs.fs.fed.us/disturbance/invasive_species/eab/) > to Community Forestry Initiative from Climate Impact Corps (https://www.a m pact. us/co m m u n ity-forestry) CONTACT US Report a Pest(/report-pest) Plant Protection 1-888-545-6684 (tel:1-888-545-6684) reportapest@state.mn.us(maiIto: reportapest@state.mn.us) City of Lino Lakes Request for Proposals for Tree Injection Services Issue Date: January 11, 2021 Proposal Due Date: January 26, 2021 at 4 PM Proposal Request Overview The City of Lino Lakes is requesting proposals from qualified contractors to perform injections to protect trees on City property and residents' privately owned ash trees from emerald ash borer. Goals • Provide injections to protect ash trees on public property, including in parks and boulevard trees in the right-of-way. • Provide a bulk rate discount to residents who are interested in protecting their trees. • Map both public and private ash trees that received injections to aid in City EAB response planning. • Educate residents about the benefits of treating ash trees to protect against emerald ash borer. Instructions Proposals must include: 1. Company details and qualifications of all staff overseeing work 2. Fee schedules for public and private trees (tables are provided on pgs. 5-6) 3. Example outreach materials 4. 2 references from municipalities that operate similar EAB response programs Proposals shall be submitted via email to Andy Nelson, Environmental Coordinator at ANelson3@linolakes.us. The City reserves the right to reject any and all proposals, or parts thereof. The City reserves the right to negotiate specific work elements with a Proposer into a contract of lesser or greater expense than described in this RFP or Proposer's proposal. This is a Request for Proposals, not a competitive bid process. The City by this RFP does not promise to accept the lowest cost proposal. Rather, the proposals will be reviewed by the evaluation criteria listed below. Evaluation Criteria City staff will evaluate proposals based upon the following criteria: 1. Proposed fee schedule (use the included tables) 2. Qualifications of Contractor, including experience operating similar programs for municipalities 3. References from municipalities with similar programs 4. Marketing material examples provided Deadline: Proposals must be submitted no later than January 26th, 2021 at 4:00 PM. Request for Proposals Background The City of Lino Lakes EAB response plan includes proactive removals of boulevard ash trees, replacement of these trees with a diverse mix of species, and insecticide injections that allow us to stagger removals over time. There are currently 317 boulevard ash trees remaining. Our goal is to treat 100 trees per year until there are less than 200 remaining, followed by treating half of the remaining trees each year until we have removed and replaced them all. The City currently utilizes City staff to treat boulevard ash trees. With increasing levels of infestation apparent throughout Lino Lakes, it has become critical that we hit our target of 100 trees treated per year. Some or all of these treatments may continue to be performed by City staff, but it is also possible that we may need supplemental assistance in order to meet our treatment goals. The number of treatments performed by the contractor on trees in public space during a given year could range from 0-100 trees. Another goal of this program is to provide a stream -lined process for residents seeking injections to protect their privately -owned ash trees. There is currently no program in place for providing treatments for private trees. PROPOSER INFORMATION Company Details A proposer must be a properly insured, respected, financially viable company that has been in business for at least five (5) years, with at least three (3) years of experience performing plant health care or injection treatments for local units of government or other public agencies. There must be at least one ISA certified arborist available to supervise the program and the application crew(s). All members of the application crew must be licensed commercial pesticide applicators. The proposer must have at least one person available to GPS each tree injected on private property for inclusion in the city's tree inventory. Each proposer must provide a list of three (3) municipal or public agency references. Tree inspections Tree inspections shall be performed prior to recommending treatment to residents. These inspections must be performed by a person who is at minimum, a Certified MN Tree Inspector or an ISA Certified Arborist. Individuals recommending treatment must be qualified to identify emerald ash borer in the field and have experience evaluating tree condition, particularly as it relates to determining which trees are suitable candidates for injection and which are not. Treatment of trees exhibiting the following conditions must be approved by the City Forester: • More than 30% canopy decline • Signs of severe decay in trunk or major branches • Major cracks in trunk or major limbs • Fungal fruiting bodies present on trunk INJECTION DETAILS Chemical • Injections must be with a liquid formulation of 4% emamectin benzoate • All label directions for chemical product used must be followed. • At a minimum, trees less than 22 inches DBH shall be treated with 2.5 ml of 4% emamectin benzoate solution/inch DBH, trees greater than 22 inches DBH shall be treated with 5 ml of 4% emamectin benzoate solution/inch DBH. City trees The City may be utilizing contractor tree injection services for 0-100 trees on any given year. In 2020, the City treated 100 trees at approximately 1,500" DBH total. The City intends to continue to treat boulevard trees with City staff, but may supplement these treatments with contractor - performed injections. Contractor injections may not be required at all, they may account for a portion of injections, or they may perform all injections on City trees. Decisions about which City trees to treat, if any, will be at the sole discretion of the City. Residents' trees Injections performed on residents' privately owned trees will be driven by public demand, so numbers of treatments for these trees will not be available at this time. Boulevard trees in the right-of-way shall not be treated without approval from the City. Residents do not currently have the option of treating the City trees on the boulevard, so treatments undertaken for residents shall be solely for privately owned trees. Private Property The homeowner will contact the Contractor directly to initiate an inspection, receive a quote, and provide permission. The Contractor shall inspect the ash trees on private property and determine whether they are appropriate for treatment. Guarantee Two-year warranty required for all public and private injections. If a tree is killed by EAB during this two- year period, or if canopy loss attributable to EAB becomes equal to or greater than 50% during this same period with active beetles or larvae found, a 100% refund will be required. Cost Proposal Proposers shall fill out the included cost and rate forms for public and private tree treatments. Proposed fee schedule shall include the included tables as well as any additional fees, costs for consultation/assessment visits with homeowners, and taxes. Mapping Treated trees, both public and private, must be tracked with GPS data points sent to the City annually. The data must include GPS shapefiles for all treated trees as well as a list of addresses of public and private trees treated. Coordinate system used for shapefiles shall be provided to City as well. Education and Outreach Materials Contractor shall provide outreach materials, such as a postcard or pamphlet to all residents to inform them about the program. The outreach materials shall be sent in the mail. Contractors shall include both costs for this mailing and examples of previous outreach materials used for similar programs with proposal. The City will supplement the mailed outreach materials with newsletter articles and potentially with posts on City social media accounts. Any other distribution of materials, door knocking, or any other forms of solicitation shall not occur with prior approval from the City. Contract Period Contract shall be in effect for 2021-2022. The contract may be extended for an additional two years at the City's discretion. Termination The City reserves the right to terminate this contract immediately without cause at any time during the contract. In the event of such termination, the City shall provide Contractor written notice of the termination and upon receipt of same, Contractor shall immediately cease and desist Contractor's provision of services under this contract. The City also reserves the right to negotiate changes in chemical, rates applied, and fee schedules with the Contractor during the duration of the contract in the event that advancements in the treatment of trees to protect against EAB become available. Treatment Rate and Cost Table for Private Trees Diameter Rate (ml. product/tree) Price per inch (DBH) Price per tree Total Price 10" 11" 12" 13" 14" 15" 16" 17" 18" 19" 20" 21" 22" 23" 24" 25" 26" 27" 28" 29" 30" 31" 32" 33" 34" 35" Etc. Tota I Treatment Rate and Cost Table for Public Trees Diameter Rate (ml. product/tree) Price per inch (DBH) Price per tree Total Price 10" 11" 12" 13" 14" 15" 16" 17" 18" 19" 20" 21" 22" 23" 24" 25" 26" 27" 28" 29" 30" 31" 32" 33" 34" 35" Etc. Tota I CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V1.10 Administration April 6, 2022 TITLE OF ISSUE: Budgets (Funds 445200 Committee, 445201 Programs & 445202 CIP Maintenance) BACKGROUND AND SUPPLEMENTAL INFORMATION: As staff desired to provide the Committee with information that related to the parks (revenue, budget & year to date expenditures) and the Committee's desire to dedicate their time to understanding their goals, funding, planning and future encompassing same, it has been determined that this agenda does not allow for the amount of time needed to focus on the task at hand due to the demand of park usage, etc. Staff is requesting the scheduling of a Work Session, during the work week - commencing at 5:00 p.m. is possible, to provide the Committee with a more robust decision regarding budget (45200 Committee, 405201 Programs and 45202 CIP Maintenance) and how it fits into their strategic plan, priorities, etc. Staff also would like to discuss the option for hosting a booth at the Fete des Lacs, Saturday events, promoting themselves and opportunities for volunteering, etc., to the public. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Consideration to hold a Work Session outside of a Regularly Schedule meeting to discussion budgeting and additional items (CIP, Priorities, Goals, Etc.) within the next two (2) weeks. It is imperative that the Work Session be held timely due to budgeting, additional discussions regarding Strategic Planning, setting the 2023 Budget, etc. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: TEE 2022 2022 I 2022 I 2021 2021 I 2021 I 2020 2020 2020 YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance YTD Bud et YTD Amt YTD Balance enues $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ements $0.00 $0.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.001 $0.00 $0.001 $0.001 $0.00 $0.00 $0.00 $0.00 2022 2022 2022 2021 2021 2021 2020 2020 2020 YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance 3ENERAL) $1,200.00 $268.75 $931.25 $1,200.00 $4,512.29 ($3,312.29) $1,200.00 $1,533.83 ($333.83) $100.00 $20.57 $79.43 $100.00 $345.32 ($245.32) $100.00 $117.35 ($17.35) trance Prem $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 ,fit Payments $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 ance Prem $100.00 $5.00 $95.00 $0.00 $50.00 ($50.00) $0.00 $0.00 $0.0 -RAL) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 etc. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 s.) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 $92.90 ($92.90) $0.00 $0.00 $0.0 $1,600.00 $0.00 $1,600.00 $1,600.00 $0.00 $1,600.00 $1,600.00 $0.00 $1,600.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $3,000.00 $294.32 $2,705.681 $2,900.00 $5,000.51 $2,100.51 $2,900.00 $1,651.18 $1,248.8 2022 2022 I 2022 I 2021 2021 2021 2020 2020 I 2020 YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $0.00 $2,500.00 $2,500.00 $0.00 $2,500.00 $2,500.00 $0.00, $2,500.00 enues $500.00 $840.00 ($340.00) $0.00 $0.00 $0.00 $0.00 $25.00 ($25.00) itributions $0.00 $0.00 $0.00 $500.00 $0.00 $500.00 $500.00 $0.00 $500.00 ements $0.00 _ $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $840.00 $2,160.00 $3,000.00 $0.00 $3,000.00 $3,000.00 $25.00 $2,975.0 2022 2022 2022 2021 2021 2021 2020 2020 2020 YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance YTD Budget YTD Amt YTD Balance 3ENERAL) $3,000.00 $2,121.00 $879.00 $3,000.00 $743.55 $2,256.45 $3,000.00 $3,416.44 ($416.44) $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $300.00 $0.00 $300.0 $300.00 $162.27 $137.73 $300.00 $56.88 $243.12 $300.00 $261.36 $38.64 n $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.0 _ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 _ $0.00 $0.00 $0.00 $0.0 1 ance Prem $200.00 $184.00 $16.00 $300.00 $212.00 $88.00 $0.00' i $208.18 ($208.18) =RAL) $0.00 $0.00 $0.00 $0.RF---$0.00 $0.00 $0.00 $0.00 $153.30 $0.00 ($153.30) $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.o0 $0.00 $0.00 $2,607.34 ($2,607.34) $0.00 $0.00 _ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $4,000.00 $3,000.00 $0.00 $2,200.00 $500.00 $0.00 $0.00 $134.66 $0.00 $0.00 $0.00 $1,665.64 $3,067.00 $0.00 $1,409.50 $0.00 $0.00 $0.00 ($34.66) $0.00 $0.00 $0.00 $2,334.36 ($67.00) $0.0 $790.50 $500.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $100.00 $0.00 $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $1,102.58 $3,000.00 $2,633.00 !_ $0.00 $0.00 $2,200.00 $400.00 $100.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 s.) $0.00 $0.00 $0.00 $0.0 $4,000.00 $486.12 $3,513.88 $2,897.42 $3,000.00 $0.00 $2,200.00 $390.00 $0.00 $0.00 T2,610.00 $0.00 $2,200.0 $367.0 $0.00 $1,800.0 $500.001 $0.00 $500.00 $500.00 $0.00 $500.0 $0.001 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00% $0.0 $0.00 $382.50 ($382.50) $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $131.18 $0.00 $0.00 $0.00 $131.18 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $O.Ogj $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.001 $0.00 $0.00 $0.001 RAL) $13,300.00 $3,343.39 $9,956.611 $13,400.00 $10,563.55 $2,836.451 $13,400.00 $8,021.56 $5,378.4 2022 YTD Budget 2022 YTD Amt 2022 YTD Balance 2021 YTD Budget 2021 YTD Amt 2021 YTD Balance 2020 YTD Budget 2020 YTD Amt 2020 YTD Balance enues $0.00 $25.00 ($25.00) �$0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 ($500.00) $0.00 $0.001 $0.00 $0.00 $0.00 $0.0 Donations ements er Fund $0.00 $25.00 $25.00 $0.00 $0.00 $0.00 $0.00 $500.00 $500.00 2022 YTD Budget 2022 YTD Amt 2022 YTD Balance 2021 YTD Budget 2021 YTD Amt 2021 YTD Balance 2020 YTD Budget 2020 YTD Arr 2020 YTD Balance 3ENERAL) $39,300.00 $6,482.09 $32,817.91 $1,700.00 $486.18� $1,213.82 $3,100.00 $507.551 $2,592.45 $4,000.00 $1,130.76, $2,869.24 $0.00 $0.00 $0.00 $32,100.00 $30,694.28 $1,405.72 $1,200.00 $1,769.37 ($569.37) $2,500.00 $2,395.55 $104.45 $2,700.00 $4,296.95 ($1,596.95) $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 $1,200.00 $1,604.00 ($404.00) $0.00 $0.00 $0.00 $1,000.00 $791.52 $208.48 $0.00 $0.00 $0.00 $1,800.00 $1,909.50 ($109.50) $0.00 $6,219.00 ($6,219.00) $0.00 $0.00 $0.00 $500.00 $858.02 ($358.02) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,000.00 $14,238.20 ($8,238.20) $0.00 $0.00 $0.0 $0.00 $0.00 $0.0 $0.00 $0.00 $0.0 $0.00 $0.00 $0.0 $7,000.00 $8,800.00 ($1,800.00) $7,500.00 $8,228.88 ($728.88) $0.00 $0.00 $0.00 $100.00 $0.00 $100.00 $5,000.00 $5,052.59 ($52.59) $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $100.00 $33.06 $66.94 $0.00 $0.00 $0.00 $32,000.00, $1,200.00 $2,500.00 $2,700.00 $0.00 $0.00 $0.00 $1,200.00 $0.00 $1,000.00 $22,380.961 $1,676.05 $9,619.0 ($476.05) $1,772.891 $727.11 n $4,284.32 $0.00 $0.00 $0.00 $1,526.35 ($1,584.32) $0.0 $0.00 $0.0 $0.00 $0.00 $1,600.00 $o.oqL---P.oU $0.00 $0.00 $2,312.00 ($712.00) fit Payments ance Prem ($326.35) on $0.00 $0.001 $0.00 $0.00 $0.0 $1,000.00 $0.00 $1,000.00 $52.38 $947.62 $0.00 $0.00 $0.00 $0.00 $1,800.00 $0.00 $0.00 $500.00 $0.00 $0.00 $6,000.00 $0.00 _ $0.00 _ $0.00 _ $0.00 $7,000.00 $7,500.00 $100.00 $0.00 $5,000.00 $1,000.00 $0.00 $0.00 $0.00 $100.00 $0.001 $0.00 $0.00 $1,800.00 $187.83 $1,612.17 $1,217.78 $582.22 $0.00 $0.00 $0.00 $0.00 $0.00 ies $0.00 $0.00 $0.00 $0.00 $0.00 Is $500.00 $0.00 $500.00 $74.97 $425.03 it Equip $0.00 $0.00 -$0.00 $0.00 $0.001 _$0.00 $6,000.00 $8,419.70 ($2,419.70) $0.00 $0.00 $0.0 $0.00 $0.00 �$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,000.00 $0.M $9,000.00 $7,500.00 $3,814.63 $3,685.37 $100.00 $0.00 $100.00 $0.00 $199.56 ($199.56) $0.00 $0.00 $0.00 $0.00 $2,890.75 $3,109.25 $17,894.76 $0.00 $0.001 $109.50 $7,721.00 ($17,894.76 $0.00 $0.00 ($109.50) ($721.00) s. $8,600.56 ($1,100.56) i s $0.00 $100.0 nery/Equip $0.00 $0.00 $5,000.00 $1,000.00 $0.00 $1,160.00 $0.00 $0.00 $3,840.00 $1,000.00 $0.00 $3,691.50 $1,308.5 $0.00 $1,000.0 ns $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $100.00 $0.00 $100.00 $33.06 $66.94 RAL $0.00 $0.00 $0.00 $0.00 $0.0 2022 YTD Budget 2022 YTD Amt 2022 YTD Balance 2021 YTD Budget 2021 YTD Amt 2021 YTD Balance 2020 YTD Budget 2020 YTD Amt 2020 YTD Balance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 !d Contr $4,500.00 $0.00 $4,500.00 $4,500.00 $6,491.82 ($1,991.82) $4,500.00 $5,501.82 ($1,001.82) $26,200.00 $0.00 $26,200.00 $26,200.00 $29,894.00 ($3,694.00) $26,200.00 $32,007.00 ($5,807.00) $0.00 $0.00 $0.00 $0.00 $25.00 ($25.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Than BIdgs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 :E $112,400.00 $24,700.30 $87,699.70 $100,400.00 $123,301.74 $22,901.74 $100,300.00 $111,435.65 $11,135.65 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VI.11 Administration April 6, 2022 TITLE OF ISSUE: Comprehensive Plan - Parks & Recreation Sections BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff requests that Committee Members review the presented sections as a reminder of goals and policy. This may assist in determining goals, budgeting, priorities, strategic planning, etc. This should also encompass Council's draft Strategic Plan related to Parks & Recreation along with any additional suggestions of the Committee. The Committee may desire to create their own Strategic Plan encompassing all of the aforementioned items. It would be recommended that the plan be a three (3) year plan similar to the EDA and Council. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Review - Discussion at a later date. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: M,R sm .......... 4F � . k . . . . . . L enteryiffie EstczbCtshedi857 2040 COMPREHENSIVE PLAN If Centerville 2040 Comprehensive Plan It is the policy of the City of Centerville to: • Develop land use development standards that promote safe and efficient access to the transportation system. • Develop land uses and access spacing guidelines compatible with the functional classification of the regional highway system. • Establish a local transportation network which preserves neighborhood identity while linking together neighborhoods, community parks and facilities. • Identify long term transportation corridors to provide access to and within the City as development occurs. • Identify potential trail corridors for long term linkage to neighborhoods, public parks and businesses and construct those trails as funding allows. • Coordinate transportation planning and system improvements with surrounding communities as well as Anoka County and the Minnesota Department of Transportation. • Work with the Metro Transit to maximize transit opportunities for the community. PARK AND RECREATION GOALS AND POLICIES It is the goal of the City of Centerville to: • Provide convenient active and passive recreation opportunities that serve all the residents of Centerville. • Build new and upgrade existing park properties and trails with ecologically sound and sustainable materials, where possible. • Establish a biking/hiking trail system connecting the City parks and residential neighborhoods. • Provide adequate expansion of parks and recreation areas in proposed residential developments. • Provide safe and convenient bicycle and pedestrian access to community recreational facilities. • Utilize and preserve parks and recreation opportunities on the shores of Centerville and Peltier Lakes with appropriate sustainable practices in mind. • Promote or provide recreational facilities and programs to serve the varied recreational needs of all age groups in the City. It is the policy of the City of Centerville to: • Develop a trail access plan which provides interconnection of major parks, recreation areas, schools, commercial nodes, the Central Business District as well Page 26 ws b Centerville 2040 Comprehensive Plan as existing and future community neighborhoods and implement the plan as funding opportunities allow. • Design and maintain parks with proper lighting, shelter and landscaping to ensure public and property safety, with sustainable practices which protect environmental resources for future generations. • Develop land use regulations compatible with adjacent parks, recreation areas and natural features. • Require dedication of net developable parkland or cash in lieu of land in conjunction with the subdivision or re -development of all properties. • Encourage and accept land gifts and forfeitures in areas with potential recreational development opportunities or to provide open green -space. • Coordinate regional trail development potential with Anoka County and adjacent communities. NATURAL RESOURCES GOALS AND POLICIES It is the goal of the City of Centerville to: • Coordinate with partner organizations to protect Centerville Lake, Peltier Lake, and Clearwater Creek for future generations to enjoy. • Promote and implement sustainable practices through education, by example and use of eco-friendly products on public lands. • Protect environmental systems from unnecessary impacts of future growth and development activities. • Protect the surface waters, ground waters and wetland areas of the City to promote aesthetic qualities, natural habitat areas, ground water recharge and recreation opportunities. • Protect ground water purity by preventing erosion and improper discharge of sedimentation into our local lakes and streams. • Maintain the valuable open space of the community. • Connect the various neighborhoods of the city with trails and sidewalks. It is the policy of the City of Centerville to: • Carefully manage any development affecting floodplains, steep slopes, wetlands, and other environmentally sensitive areas. • Coordinate with the Rice Creek Watershed District (RCWD) and their administration and enforcement of the Wetland Conservation Act (WCA) as the Local Governing Unit (LGU) for the City of Centerville. Page 27 ws b Centerville 2040 Comprehensive Plan • Enforce erosion and sedimentation control standards consistent with MPCA's "best management practices." • Require that stormwater ponds meet the design standards of the National Urban Runoff Program (NURP) • Enforce shoreland management regulations along Centerville Lake, Peltier Lake, Clearwater Creek and the former County Ditch No. 47. • Establish landscaping requirements for all new residential and commercial developments that address the management of surface water run-off and other harmful side effects. • Give preference in surface water management systems design to surface drainage, vegetation, and infiltration rather than buried pipes and man-made materials and facilities. • Enforce local water plan regulations consistent with the Rice Creek Watershed District (RCWD) Plan and the RCWD Rules. • Implement the City's Stormwater Water Pollution Prevention Plan (SWPPP) and Surface Water Management Plan. • Coordinate with the Rice Creek Watershed District (RCWD), Minnesota Pollution Control Agency (MPCA), and Department of Natural Resources (DNR) to identify impaired waterbodies and secure grant funding to improve those impaired waterbodies. COMMUNITY FACILITIES AND SERVICES GOALS AND POLICIES It is the goal of the City of Centerville to: • Promote safe neighborhoods and low crime in the community. • Maintain and improve the quality of life in the community. • Provide efficient and responsive services to residents and businesses. • Maintain the quality of education available to residents. • Protect Surface Water resources within and downstream from the City of Centerville. It is the policy of the City of Centerville to: • Compare the level of administrative, maintenance and emergency response services to community wide needs and objectives. • Explore potential joint service initiatives through continued communication and cooperation with City, County and School officials. • Promote effective communication with residents, business owners, educators and volunteer organizations to maintain an understanding of community goals and objectives and participate in community affairs. Page 28 ws b Centerville 2040 Comprehensive Plan • Periodically evaluate the level of public services provided and the associated costs of services. • Design public utility systems for optimum development or saturation in the community and establish cost effective staging or sequencing of utility systems. • Establish priority for basic services to ensure the highest levels of safety and accessibility are provided in the community. • Expand efforts for effective communication and cooperation with surrounding cities on area growth Issues and common concerns. • Require that development proposals are consistent with planned extensions of public utilities and incorporate necessary extensions of core facilities. • Require that the installation of all public infrastructure is designed and constructed according to City standards and specifications. • Enforce ordinance provisions which require connection of existing homes and businesses with private utilities to public utility systems, within a reasonable time after public utilities have become available. • Establish design and construction standards for sanitary sewer installation and maintenance to minimize potential sources of inflow/infiltration in the sewer collection system. • Continue monitoring potential sources of inflow/infiltration to reduce inefficiencies in the metropolitan wastewater treatment system. • Continue to implement conservation programs aimed at reducing residential water use. Page 29 ws b GENTERVIL E LAKE r Centerville 2040 Comprehensive Plan CHAPTER 5: PARKS AND TRAILS LOCAL PARKS The City adopted a Park and Pedestrian System Comprehensive Plan in 1989, which provides goals, a needs assessment, concept plans and operations and maintenance information related to the local park and trail system. That document and this Plan are intended to serve as a basis for decisions regarding future implementation of the City park system. The plan elements reflected in the Park and Trails Plan are based on goals and polices developed during the Comprehensive Plan update process. It is the goal of the City of Centerville to: • Review and update the 1989 park and pedestrian system comprehensive plan. • Maintain existing trails, sidewalks, and parks equipment. • Provide convenient active and passive recreation opportunities that serve all the residents of Centerville. • Build new and upgrade existing park properties and trials with ecologically sound and sustainable materials, where possible. • Establish a biking/hiking trail system connecting city parks and residential neighborhoods. • Provide adequate expansion of parks and recreation areas in proposed residential developments. • Provide safe and convenient bicycle and pedestrian access to community recreation facilities. • Utilize and preserve parks and recreation opportunities on the shores of Centerville and Peltier Lakes with appropriate sustainable practices in mind. • Promote or provide recreational facilities and programs to serve the varied recreational needs of all age groups in the City. Policies reflect the position of the City on the specific implementation of the Goals. It is the policy of the City of Centerville to: • Develop a trail access plan which provide interconnection of major parks, recreation areas, schools, commercial nodes, Central Business District as well as existing and future community neighborhoods and implement the plan as funding opportunities allow. • Design and maintain parks with proper lighting, shelter and landscaping to ensure public and property safety, with sustainable practices which protect environmental resources for future generations. • Develop land use regulations compatible with adjacent parks, recreation areas and natural features. ,41 Page 64 WS O Centerville 2040 Comprehensive Plan • Require dedication of net developable parkland or cash in lieu of land in conjunction with the subdivision or re -development of all properties. • Encourage and accept land gifts and forfeitures in areas with potential recreational development opportunities or to provide open green space. • Coordinate regional trail development potential with Anoka County and adjacent communities. There are currently eight improved City parks along with several other open spaces owned by the City as displayed on Map 5-1. This map shows all existing and planned parks and local trails within the City. Map 5-2 shows both the existing and planned regional bike trail network (RBTN). Aerial Photo: Laurie LaMotte Memorial Park Page 65 Ws b-0 cF CS�enterviffie ESta6l Shed,857 CITY PARKS, TRAI LS, AND SIDEWALKS LEGEND ANOKA COUNTY REGIONAL TRAIL BITUMINOUS TRAIL CONCRETE SIDEWALK - PARK moo RESTROOMS Sta nte+c wsb 0 500 1,000 FEET E TIER PEA o i y sr E l RE5 i 17 17A/ 11 Q¢'�r ,e of Ct entery t EstabCtshed 1857 REGIONAL TRAIL NETWORK (EXISTING AND PLANNED) City Boundary RBTN Alignment Tier 2 Alignment Regional Trails —0 Existing 11111111 Planned City Parks Regional Parks re k�Chaih ' Park Reserve i_ Ri L reek�Chain Park Rese wsb 0 500 1 '000 FE FEET Centerville 2040 Comprehensive Plan Laurie LaMotte Park is located southwest of the old central business district, along the western edge of the City. The park contains a hockey rink, a pleasure skating rink, soccer fields, softball diamonds, and park building. This is the largest City park at approximately 19.8 acres and is the primary facility for organized recreation activities in the City. Tracie Joy McBride Park, a neighborhood park, is approximately 4.2 acres, and is located at the north end of Shad Avenue and contains playground equipment. Royal Meadows Park, located between Shad Avenue and West Robin Lane, is another neighborhood park with playground equipment and contains approximately four acres. Acorn Creek Park is three acres in size with existing playground equipment. It is located on Revoir Street. Eagle Park is another small neighborhood park containing a tennis court and playground equipment. Lastly, and the most recent addition to the park system is Hidden Spring Park; a small park on Centerville Lake. It features a picnic shelter, charcoal grills, benches, gravel trails several interpretive signs and a unique water feature which incorporates a natural artesian well. As the City is reaching full development the park plan is likewise fairly established. New residential development will still occur within the southeast corner of the City and northern portion. These areas will likely see new neighborhood scale parks to meet the needs of these new residents. Prior to development occurring in these areas, the City will work with developers to identify the specific locations best suited to providing the public amenities and recreational facilities needed to serve these areas. Ideally, all residential development should be within a half mile of either a neighborhood or community park. The City's subdivision regulations require the dedication of park land or cash in lieu of land in conjunction with the subdivision of all lands. As indicated above, the City will identify specific sites for needed parks before these areas are developed. When plats are submitted for land containing proposed park sites, the City will require dedication of the sites as a condition of plat approval. If site requirements are greater than the dedication of a particular subdivision, the City may locate parks where multiple dedications may occur or use dedication funds to acquire additional land. Identified corridors in the City's plan for bicycle/pedestrian trails will also be dedicated as part of the City's park land dedication requirements. Page 68 ws b Centerville 2040 Comprehensive Plan The dedication of land should be based upon net developable land. Wetlands and other unbuildable land may be included in a land dedication, but only in excess or in addition to the minimum developable land requirement. In other subdivisions, the developers will be required to make payments in lieu of land dedication. The City will not accept the dedication of park land in developments where parks are not planned. Funds received from payment in lieu of park land dedication will be placed in a separate fund designated for park land acquisition and improvements. The dedication formula required in the subdivision regulations will be determined by the City's Capital Improvements Program, park development plans and strategy for needed park land and park improvements. REGIONAL PARKS The Rice Creek Chain of Lakes Regional Park Reserve, located in the northwestern corner of the City, has an overall land area of 4,400 acres, of which 149 acres are within Centerville's City limits. A master plan for the Rice Creek Chain of Lakes Regional Park was recently adopted by Anoka County. The Regional Park Reserve accounts for 9.6% of the acreage of Centerville. This regional asset is shown on the City's Parks and Trails Plan. The Metropolitan Council's classification as a regional park reserve requires that 80% of its land area must remain in a natural state. Existing facilities within the Regional Park Reserve are picnic areas, parking, boat launches, canoe launches, fishing pier, campgrounds, nature center, heritage lab, a prairie restoration project, cross country ski trails, a swimming beach with bath h ou se/restroo m, playground and drinking fountain, and Chomonix Golf Course. The City recognizes the value of the park reserve as a resource to the region and the City and will continue to take measures to insure protection of the reserve from adverse impacts of development. REGIONAL TRAILS The City is fortunate to have two regional trails within its municipal boundary. These trails are the Bunker Hills -Chain of Lakes Regional Trail and the Central Anoka Regional Trail. The Bunker Hills -Chain of Lakes Regional Trail includes segments that are open to the public as well as planned segments that will be developed in the future. The regional trail travels through Blaine and Lino Lakes as it connects Bunker Hills Regional Park, Rice Creek North Regional Trail and Rice Creek Chain of Lakes Park Reserve. Page 69 ws b Centerville 2040 Comprehensive Plan The Chain of Lakes -Otter Lake Regional Trail connects to the Central Anoka County Trail through the regional park. It extends north/south on the western portion of the City along County Road 21 and County Road 14. The Central Anoka County Regional Trail that runs east/west through the City along Main Street (County Road 14). This trail connects to the Rice Creek Chain of Lakes on the west and to the Hardwood Creek Regional Trail in Washington County. The development of these two regional trails through the heart of Centerville is a great benefit to the residents to improve access to three significant regional parks and abundant recreation opportunities. Regional trail routes are shown on Map 5-2. L®CAL BICYCLE/PEDESTRIAN TRAILS The City has prepared a trail plan that identifies a system of bikeways, trails and sidewalks connecting City parks and major bicycle/pedestrian traffic generators. These include schools, the downtown area, and Rice Creek Chain of Lakes Regional Park Reserve. The bikeway/pedestrian system will include trails and sidewalks. All existing and proposed trails in the City are identified on the Parks and Trails Plan (Map 5-1). Proposed trails are listed below: • County Road 54 from the southern boundary of the City to Center Street. • CSAH 21 Centerville Rd between the southern City limit and Dupre Road. • Additional trails and sidewalks to be considered within new developments Proposed corridors in areas being platted will be dedicated to the City as part of the City's park dedication requirements. Implementation of the trails system will be included in the Capital Improvements Program of the City. Page 70 ws b -W Centerville 2040 Comprehensive Plan Table 39: Household, Population, and Employment Forecasts by TAZ TAZ 161 2010 2020 2030 2040 Households 684 722 735 741 Population 1,974 1,979 1,990 2,003 Employment 165 126 138 156 TAZ 164 2010 2020 2030 2040 Households 478 514 544 580 Population 1,361 1,672 1,747 1,847 Employment 239 388 396 406 TAZ 166 2010 2020 2030 2040 Households 153 164 171 179 Population 457 449 463 480 Employment 5 26 26 28 Totals 2010 2020 2030 2040 Households 1,315 1,400 1,450 1,500 Population 3,792 4,100 4,200 4,330 Employment 409 540 560 590 BIKE AND PEDESTRIAN PLAN The Metropolitan Council 2040 TPP encourages the use of bicycles as a mode of transportation and establishes a Regional Bicycle Transportation Network (RBTN) to establish an integrated network of on -street bikeways and off -road trails that complement each other to improve conditions for bicycle transportation at the regional level. The RBTN identifies Tier 1 and Tier 2 alignments where existing regional or other trails exist or where a specific alignment has been identified. The RBTN also identifies Tier 1 and Tier 2 corridors where specific alignments have not yet been defined. The City maintains policies which support the design of safe and efficient trails throughout the City along existing and developing roadways as well as through off -road corridors. A map of the City's existing and proposed trails is shown in Map 5-1. More detailed goals and policies regarding trails can be found in Chapter 5 which is the parks and trails chapter of this plan. Map 5-1 also depicts the Regional Bicycle Transportation Network (RBTN) within the City and Page 81 ws b Centerville 2040 Comprehensive Plan its relationship with the local network of trails and sidewalks. A Tier 2 RBTN alignment aligns with CSAH 14 at the northern boundary of the City and extends along CSAH 14 to the eastern boundary of the City. Also, a Tier 2 RBTN runs along CSAH 21 from the southern boundary of the City to CSAH 14. The City does not contain a regional employment cluster or activity center node. The planned redevelopment of the downtown area will have a distinct pedestrian friendly feel, accomplished through streetscaping elements such as boulevard trees, decorative concrete sidewalks and intersection treatments, on -street parking, decorative pedestrian lighting and other landscape amenities. A network of trails will allow bicycle access to the downtown while providing viable bypass routes for those on more regional trips through the area. No planned regional or local trails require connections over major physical barriers such as freeways, railroad corridors, rivers or streams Bicycles and pedestrians can access the regional transit network by accessing the park and ride facility at Main Street (CSAH 14) and 21s' Street which serves as a stop for Route 275. Trails that provide pedestrian and bicycle access to this facility include the regional trail along CSAH 14 as well as planned city trails through downtown and sidewalks along CSAH 21. SPECIAL SITUATIONS At this time the City is not involved in any right-of-way preservation projects or corridor studies. TRANSIT PLAN Centerville is located in transit market area IV. Centerville currently has limited transit service, with the Route 275 bus running on weekdays during the AM and PM rush hours. This service runs on roughly 30-minute intervals with service beginning at 6:00 am and ending at 7:40 am for AM rush hour and drop-off between 4:18 and 5:50 for PM rush hour. Route 275 operates between the Forest Lake Transit Center in Forest Lake and downtown St. Paul, with a stop at the 1-35E & County Road 14 Park and Ride in Lino Lakes. Centerville has one park and ride location at Main Street (CSAH 14) and 21s' Avenue N. The location of this facility is shown on the Transportation Plan Map (Map 6-1). Centerville also has public dial -a -ride service provided by Anoka County Traveler Transit Link and operates Monday -Friday from 6:00 a.m. to 7:00 p.m. and volunteer program called Anoka County Page 82 ws b Centerville 2040 Comprehensive Plan Medlink is operated Monday -Friday from 8:00 a.m. to 4:30 p.m. Metro Mobility, a service provided by the Metropolitan Council is available for Centerville residents who are unable to use regular fixed route buses due to a disability or health condition. AVIATION PLAN Centerville is not within any influence area of an airport within the regional airspace system. The closest airport is Anoka County -Janes Field in Blaine, approximately nine miles west of the City. Centerville is identified by the Metropolitan Council as a City potentially impacted by seaplane base activity. The City will cooperate with the Minnesota Department of Transportation regarding activities that may have potential impact on seaplane operations. The City regulates the construction of objects affecting navigable airspace as well as structures and activities which have the potential to cause electronic interference. The City will notify the Federal Aviation Agency of any proposed structures exceeding 200 feet. FREIGHT There are no rail lines, barge facilities or intermodal freight terminals with the City of Centerville. The City does have land guided for commercial and industrial land in the southeastern portion of the City that once developed is anticipated to generate increased commercial traffic. This traffic will travel along 21" Avenue North to CSAH 14 to connect to Interstate 35E. There are presently no issues related to insufficient height, width, or turning radii along that route that would inhibit commercial traffic. Map 6-2 provides current heavy commercial average annual daily traffic (HCAADT) estimates. Page 83 ws b Probable Probable Unit Cost Total Cost Subtotals Grant % Non -Grant $ Subtotals $ 60,000 $ 480,000 0% $ 480,000 $ 30,000 $ 240,000 0% $ 240,000 $ 150,000 $ 150,000 $ 870,000 0% $ 150,000 $ 870,000 $ 20,000 $ 80,000 100% $ - $ 3,000 $ 50,000 50% $ 25,000 $ 3,000 $ 9,000 25% $ 6,750 $ 2,000 $ 2,000 100% $ - $ 30,000 $ 30,000 $ 171,000 100% $ - $ 31,750 $ 80,000 $ 80,000 50% $ 40,000 $ 15,000 $ 15,000 0% $ 15,000 $ - $ - 0% $ - $ 5,000 $ 5,000 $ 100,000 0% $ 5,000 $ 60,000 $ 10,000 $ 10,000 0% $ 10,000 $ 300,000 $ 300,000 0% $ 300,000 $ - $ - $ 310,000 50% $ - $ 310,000 $ - $ - 0% $ - $ 25,000 25% $ 18,750 $ 2,000 $ 2,000 0% $ 2,000 $ 15,000 $ 15,000 $ 42,000 0% $ 15,000 $ 35,750 $ - $ - 0% $ - $ $ 15,000 $ 15,000 0% $ 15,000 $ 2,000 $ 2,000 0% $ 2,000 $ 50,000 $ 50,000 $ 67,000 0% $ 50,000 $ 67,000 - 0% $ - $ 30,000 $ 30,000 $ 255,000 50% $ 15,000 $ 83,750 MOM MOM 921 921 94 94 1015 1 1015 $ 2,697 $ 2,338 $ 375,000 $ 375,000 0% $ 375,000 $ 75,000 $ 75,000 0% $ 75,000 $ 50,000 $ 50,000 0% $ 50,000 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville's Parks & Recreation Committee held their regularly scheduled meeting on March 2, 2022 in the Council Chambers at the Centerville City Hall, the meeting was available via Zoom and was live streamed by North Metro TV Present: Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Jessica Kubat Committee Member Brian Peterson Acting Chair Suzanne Seeley Also Present: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Clerk, Teresa Bender Council Liaison Michelle Lakso Absent: Chairperson Heidi Errickson-Grahek I. CALL TO ORDER Not Approved Acting Chair Seeley called the March 2, 2022 meeting to order at 6:39 p.m. II. APPROVAL OF AGENDA Motion by Acting Chair Seeley, seconded by Committee Member Freiermuth to Approve the Agenda as Presented. All in favor. Motion carried. III. APPEARANCES 1. None IV. PUBLIC HEARINGS 1. None V. UNFINISHED BUSINESS Acting Chair Seeley recommended that V Committee Business (Unfinished), Items 91 and VI. Committee Business (New), Item #4 be tabled and placed on the next Agenda allowing for needed items of action to be discussed/considered at the beginning of the meeting with the remainder of the meeting being designated for the aforementioned items. She stated that she felt that this would allow more dedicated discussion and understanding of the items. Discussion ensued regarding modifying the "Master" Trail Plan with a title more suitable (i.e., "All Park Goer Plan" or "Community Park Plan"), understanding of the plan and the Capital Improvement Project (CIP). City of Centerville Parks and Recreation Meeting Minutes March 2, 2022 Motion by Committee Member Kubat, seconded by Committee Member Peterson to table V. Unfinished Business, 1. 19-013 Master Trail Plan & CIP and VI. New Business, 4. Draft Monument/Donation Policy to the be2innin2 of the April 6, 2022 Committee Meeting. All in favor. Motion carried. 1. 19-013: Master Trail Plan and CIP Tabled 2. 22-001: Music in the Park - Musicians Committee Member Peterson that he is in the process of contacting/scheduling various performers. VI. NEW BUSINESS 1. Request for use of Trails — Shake Your Shamrock 5/7K, March 19, 2022 Midwest Multisport Races, LLC has submitted a request to utilize park trails for their annual "Shake Your Shamrock" 5/7 K runs. Motion by Committee Member Kubat, seconded by Committee Member Akpan to Recommend to the City Council to grant Approval of the use of Park Trails Associated with the Submitted Conditioned Upon: No Permanent Marks made on Trails, Sidewalks or City Property; no maintenance of said Trails or Sidewalks of Intended use will Receive Maintenance Above and Beyond that of Regular Maintenance of the City; if a Snow Event Occurs on the Weekend, Maintenance will not be Provided; and the Organizers are Responsible for Holding Conversations with the Centennial Lakes Police Department Alerting them of the Scheduled Event and Adhere to their Recommendations. All in favor. Motion carried. 2. Request for Use of Hidden Spring Park — Grad Party, June 5, 2022 (10 a.m. — 5 p.m.) Ms. Michelle Baland has submitted a request to utilize Hidden Springs Park for a graduation party. Motion by Committee Member Peterson, seconded by Committee Member Akpan to Recommend to the City Council to grant Approval of the use of Hidden Springs Park as Submitted Conditioned Upon: submission of the remaining user fee and required certificate of insurance naming the City as additionally insured. All in favor. Motion carried. 3. Laurie LaMotte Ballfields — Centerville Lions Request for Improvements The Centerville Lions have submitted a request for several items to be taken care of at Laurie LaMotte Memorial Park regarding the ballfields. Their concerns were: transitioning between the infield and outfield; filling in the irrigation lines due to exposed rock; anchoring and possession of the bases; and backstop fencing opening between the ground and fence. Page 2 of 4 City of Centerville Parks and Recreation Meeting Minutes March 2, 2022 The Committee reviewed Staff's Request for Committee Action regarding the items and discussed the submitted quote for the purchase of ag. lime from Bryan Rock Products for $5,100 ($30.50/ton + $3.50/ton — 150 tons needed). Motion by Committee Member Seeley, seconded by Committee Member Kubat to Recommend to the City Council to Approve the Quote Submitted by Bryan Rock Products in an Amount Not to Exceed $5,100 to Improve the Transitionin2 Between the Infield/Outfield and that the Public Works Director be Provided with Discretion to Make All Necessary Repairs as Deemed Appropriate. All in favor. Motion carried. The Committee discussed forwarding a letter to the Lions discussing remedies to their requests and thanking them for their input regarding the condition of the field(s). 3. Draft Monument/Donation Policy Tabled. VIL APPROVAL OF FEBRUARY 2, 2021 P & R COMMITTEE MEETING MINUTES Motion by Committee Member Kubat, seconded by Committee Member Akpan to Approve the Minutes of the February 2, 2021 Meeting with the Following Corrections: delete "is" between "and" & "was" in the First Sentence of the Minutes and Change "sunesting" to "su22ested" in the First Sentence under VIIL Updates #4 as Amended. All in favor. Motion carried. VIII. UPDATES 1. Staff Updates: a. 16-026: P & R Website Pages Assistant Administrator Lewis reviewed the Request for Committee Action Update as provided in the packet. b. 21-007: Eagle Park Tree Removal Staff reviewed the Request for Committee Action Update as provided in the packet. c. 19-022: ADA Equipment Staff reviewed the Request for Committee Action Update as provided in the packet. Discussion ensued regarding reviewing other parks for potential ideas for installation of ADA equipment. 2. Council Liaison Update — Council Member Lakso No report was given. Page 3 of 4 City of Centerville Parks and Recreation Meeting Minutes March 2, 2022 3. Skate/Sled Night Staff reviewed the Request for Committee Action Update as provided in the packet. Additional discussion ensued regarding electrical issues experienced at the event. IX. ACTION ITEMS UPDATES a. Lighting on Pleasure Rink — project completed, but there is interest to add decorative lights and also speakers on poles for sound for next winter. b. Prioritize safety of park amenities. Need to develop a plan for each additional park. Items to be closed/deleted: 20-004 and 21-007 (to be combined w/22-007); and 21-014 Items to have Assigned Person, Date, Status and/or Action chanted: 16-026: P & R Web Site add to April Agenda — Unfinished Business 19-013: Master P & R Trail Plan & CIP 19-022: ADA Playground Equipment 21-011: Storage for Equipment 22-001: Music in the Park (Musicians) 22-003: Centennial Comm. Ed Collaboration 22-005: Main Street Market 22-007: Comp. Tree Plan (ea. Park) & Eagle 22-002: Fete des Lacs (Subcommittee) Items to be added: 22-008: Draft Monument/Donation Policy XIL ADJOURNMENT add to April Agenda — Unfinished Business add to April Agenda — Unfinished Business add to April Agenda — Unfinished Business add to April Agenda — Unfinished Business add to April Agenda — Unfinished Business add to April Agenda — Unfinished Business add to April Agenda — Unfinished Business/Update add to April Agenda — Update add to April Agenda — Unfinished Business Motion by Committee Member Akpan, seconded by Committee Member Kubat to Adiourn the March 2, 2022 Regularly Scheduled Meeting at 8:27p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 4 of 4 ACTION ITEMS PARKS RECREATION 04/06/2022 Assigned Person/Subcommittee Date Status Action ,es A. Lewis/Akpan/Seeley May, 2022 Open On Agenda for Update Plan & CIP - Review M. Statz May, 2022 Open On Agenda quipment K. Freiermuth May, 2022 Open On Agenda for Update Heidi E-G On -Going Open Ongoing Research & CIP Discussion luipment Staff Close Shelving installed; further storage needs will be part of CIP discussions B. Peterson Monthly thru July Open On Agenda Committee Peterson/Akpan/Freirmuth Monthly thru July Open On Agenda for Update pity Ed Collaboration - Errickson- Grahek/Akpan/Kubat May, 2022 Open Subcommitte can give brief update lio Board B. Peterson June, 2022 Open On -Going Open On Agenda Staff Sept., 2022 Open Staff researching options for decorative lighting & speakers e Plan - Each Park - Tree Removal P. Palzer/Seeley/Kubat June, 2022 Open Status of Eagle Park on Agenda for Update; Committee should choose next park for evaluation nation Policy I I lopen I Agenda Item ting Page 1 Administrator/Engineer's Report terviffe March 23, 2022 FstabGshed 1857 PARKS AND RECREATION Park Board Vacancy The Parks and Recreation Committee has a vacancy. To apply, please submit an application by completing an online form: click here or stop in to city hall to obtain an application. K. o . , o VOLUNTEERS NEEDED f �r o, a VOLUNTEERS NEEDED �r VOLUNTEERS NEEDED " I\ C V r Volunteers Needed — Fete des Lacs The Fete des Lacs Committee is looking for volunteers to take on the roles of Parade Coordinator and 5K/8K Run Coordinator (two separate positions). Call City Hall if interested 651-429-3232. Skate Park The Parks and Recreation Committee continues to look for the public's input on the existing Wheels Skate Park at Laurie LaMotte Memorial Park. The facility is nearing the end of its useful life and there are important decisions regarding its future that need to be made and taken into consideration (i.e. complete some major maintenance on the existing equipment, buy new modular ramps, rails and the like) or make a major investment in a poured concrete facility? Send us your thoughts at infogcentervillemn.com. Staff has received word from the MN Amateur Sports Commission that they are currently evaluating their Skate Park Grant Program. It is our understanding that there is still available funding leftover from the 2021 program and that additional funding may be available as well. Staff has signed up to receive updates about this grant program. MI MINNeSOTA AMATEUR SPORTS COMMISSION 2021 SKATE PARK GRANT PROGRAM Information and Guidelines Trees in Eagle Park The thinning of tree has been completed at Eagle Park. The contractor has stated that they will be back to ensure that the stumps are at least 2" or less from the ground when snow melts. LaMotte Park Ballfield Repairs The ag-lime has been received at LaMotte Park ballfield and will be spread by Staff as time/weather conditions allow. P.W. Staff has drafted a contract and waiting for insurance from the contractor for services to repair the backstop at LaMotte. Lions Donation for Park Signage The Tracie McBride Park monument marker was shored up last fall and is scheduled to receive sanding and staining this summer with the assistance of the Seasonal Staff. Materials were paid, in part with funds from the Lions Club. ADMINISTRATION Strategic Plan — 2022-2023 Following Council's Retreat, Facilitator Susan Love, compiled Council's draft Strategic Plan, which is included in Council's packet for Work Session discussion. The Plan includes Council's discussion/direction, staff reporting and associated goals. The retreat was very well appreciated and effective, Council has reported. Recent Ordinance Amendments Home Occupation — Auto Repair A letter outlining the revised ordinacne was forwarded to a resident who, in the past, has been presumed to have been operating an auto repair business from the home. Staff is aware that, at this time, the individual is employed elsewhere and we have received no recent complaints. Another resident, presumed to have been operating, has moved from the City prior to adoption of the new code. Meeting and City Hall Schedule • April 5, 2022, 6:30 p.m. - Planning & Zoning Commission meeting (Zoom capabilities — see website calendar) • April 6, 2022, 6:30 p.m. — Parks & Recreation Committee meeting (Zoom capabilities — see website calendar) • April 13, 2022 6:30 p.m. City Council Meeting • April 20, 2022, 2022 6:30 p.m. — Economic Development Authority ECONOMIC DEVELOPMENT Quad Area Chamber of Commerce ✓ Townhall & Listening Session — March 22"d & April 12 — 6-7 pm Centennial Library (Rep. Donald Raleigh)s ,; °ar ✓ Senior Wellness Day & Expo — May 19'' — 10 — 2 St. Genevieve'si*� . ✓ Business Expos o Centerville Fete des Lacs — July 12-17�gr r"�qso o Lino Lakes Blue Heron Days — August 18, 19, 20/► o Lexington Fall Fest — September Speed Networking Event The Quad Area Chamber hosted a speed networking event at St. Mark's Church in Circle Pines and there were approximately twenty (20) people who attended. Representatives of businesses from Centerville, Lino Lakes, and Forest Lake attended. A few of the businesses that were represented include Hampton Inn & Suites, Express Employment Services, the Department of Corrections, Marketeers, and Toast Masters (Lino Lakes). This was a successful event! Look for future events like this on a quarterly basis. Beyond the Yellow Ribbon City staff and the Quad Area Chamber met to discuss ways to enhance veterans � programs for Centerville residents. There were a lot of ideas generated, and a follow-up discussion will take place in the next couple of weeks. Anoka County Regional Economic Development (ACRED). While there is no formal update from ACRED, the EDA talked about their role at the PGA/3M open in July. The EDA discussed inviting people who are interested in locating in Centerville. Economic Development Authority (EDA) The EDA approved their 2022-2024 EDA Strategic Plan, outlining their goals for the next three years. EDA goals are to: • Guide Redevelopment • Spur New Development • Increase Business Engagement • Market & Promote Centerville CITY OF CENTERVILL.E sasx-xaxi Eon mahcic naN The EDA also discussed their involvement with Parks & Rec. in their Halloween Trunk or Treat event and explored ideas for holiday decorations this year. TGKAUTOMOTIVE PREMIER BANK E �. NEW LIFE CHURCH KEYSTONE AT LAVALLE FIELDS! HUGO LIONS CLUB CARIBOU COFEE LAKE AREA BANK CALL SARAH FIRST THE ARGYLE MOOSE JULIE MICHELLE PHOTOGRAPHY VICTORY NUTRITION WHITE BEAR PLUMBING HUGO CHIROPRACTIC B, Hugo Business Association (HBA) Hugo Area Business Association - HBA held their monthly meeting on March 7th. They talked about their upcoming Egg Hunt on April 9th at Hanifl Fields from, 9am-10:30am, and also from 12:00pm- 1:30pm. This is a hugely popular event. COMMUNITY DEVELOPMENT Block 7 Property (Downtown) — "Sorel Quarter" Centra Homes and city staff met on March 18 to discuss the county's request for additional right-of-way along the west side of Centerville Road. The developer will be having their engineers and landscape architects review the impacts of this request. We believe that both the city and developer can accommodate the additional width, making for a better future condition, when the road needs change. The updated drawings will be submitted along with application for Final Plat at an upcoming City Council meeting. Centerville Elementary School Expansion Progress continues. The work will be complete this summer and ready for students in the fall. Old Mill Estates 1s' and 2°d Additions A Letter of Credit reduction was granted at the last City Council meeting. The city still retains more than $80,000 in a letter of credit as well as a 2-year warranty bond on the public improvements. The City is in discussion with the homeowner near the cul-de-sac on Old Mill Court, exploring alternative routes for the trail. The city will continue to hold security for the completion of the trail until this process plays out and the trail link is completed. Staff recently re-engaged with a contractor who provided the lowest preliminary estimate for the work and will firm up a quote from them to see if the project is feasible within the homeowner's budget. tb Centerville Storage (20 Ave. Mini Storage) A few items remain to be completed prior to allowing the facility to be opened, including some fence work. The developer has been actively engaging with city and fire department staff and is nearing completion. Bay View Villas (Waterworks Site) The vast majority of the project work is now done. Some lakeshore plantings and final landscaping items remain. Mailboxes are now in and the pond has been dredged to final grade. Atlas Villas Memory Care Project (1825 Main Street) The developer advised that they are completing interior finishes in about 3 weeks and opening for business around June Ist. Rehbein Commercial Infrastructure work is now, largely complete, with the sewer, water and stormwater having been installed. The street (Michaud Way) has been constructed up through the base course of asphalt. The wearing course will be installed next year if there are no settlements or other issues. The contractor is working through punch list items and will be completing the trail and sidewalks next year. Kwik Trip Staff has been working with Kwik Trip's staff to get securities and other agreements in place. The owner has communicated that construction could begin by mid -summer, 2022. Norbella Senior Living Norbella has now broken ground on the site, installing utilities and excavating for the foundation and parking lot. Work will continue within the building through the winter and the facility will open to residents by early September. Peterson Shores The developer has signed necessary agreements and is authorized to file the plat. Rehbein Industrial Work on the extension of Fairview Street has been completed, up through the gravel base of the road, including sewer, water and stormwater utilities. Curb and paving will follow in the Spring. Sutton Transport The site has been graded and is ready for construction, once agreements are finalize( Sutton's builder has submitted plans for review by the city's building department. 2050/2070 Main Street — American Building Supply The site plan for American Building Supply was approved by the City Council at their last meeting. The developer was closing on the property at the time this report went to print. The contractor intends to begin construction on the site and in the building, almost immediately. Max Storage (Fairview Street) The City Council approved the proposed development consisting of 2 buildings, each with 8 for -lease units which would include a large overhead door, and enough space (50' x 26') to house equipment for small contractors working in the trades. The heated units would also be available for rental to store personal items, such as RVs, boats and other large equipment. The next step will be to record the Conditional Use Permit and wait for a building permit submittal from the builder. Project Banjo The city is in receipt of zoning applications for a 141,000 square feet fulfillment center for a large online retailer. The facility would include a large covered loading area for delivery vans and may employ as many as 543 people. The project would be located on the 40 acres of land between 20t' and 21s' Avenues, north of Fairview Street. Staff is reviewing their application and will be presenting preliminary information to the Planning Commission on April 5, 2022. A formal public hearing is anticipated for May 3, 2022 at 6:30 PM. Development Inquiries • Developer looking at City -owned 1737 Main Street CODE ENFORCEMENT General • Temporary Signs • Front yard parking and storage of materials COMMUNITY ENGAGEMENT Web Site • Administrator's Report uploaded • Committee Agendas/Packets uploaded Reader Board • Meeting Schedules • Community Events Social Media • Center Stage • Meeting Agendas • Public Hearings Community Email List • Administrator's Report • Meeting Agendas FINANCE American Rescue Plan (ARP) The City Council reviewed information from the Finance Director regarding the eligibility of certain expenses and the opportunity to recover lost revenue. The US Treasury has now finalized their guidance on lost revenue, which provides a flat amount for recovery by each city, which is well above Centerville's allotment. If funds are allocated for lost revenue, they must simply be spent on general government expenses. Council has not made formal commitments yet. Annual Audit The city's Auditors will be engaging with city staff and elected official next week to complete our annual audit. This process ensures the city's policies and procedures are up to date with current laws and best practices. STORMWATER/WETLAND City staff, partner agencies and consultants worked together to submit over 115 separate documents to the Minnesota Pollution Control Agency (MPCA) on Friday, March 11, ahead of our random audit of our NPDES MS4 permit; the permit that authorizes cities to operate stormwater systems. Our meeting with MPCA staff will be on April 12, 2022 and will consist of a 3-hour review of our submittal. SEWER AND WATER Commercial Water Connection Fee Assistance As part of the city's ongoing effort to help businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. The program is offered for a limited time only and is subject to conditions. The city sent information on this program to a business that owns two commercial buildings. Wellhead Protection Plan Staff has been working to secure bids on the well sealing for which a grant was obtained. The Minnesota Department of Health has requested a meeting to kick-off the implementation of the city's Part-2 Wellhead Protection Plan, in early April. CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VIII. La Public Works April 6, 2022 TITLE OF ISSUE: Status of Eagle Park - Thinning of Trees/Stump Trimming BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has reported that the vendor will be back in April to complete trimming of the stumps to ground level. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VIII. Lb Public Works April 6, 2022 TITLE OF ISSUE: ADA Equipment - Update BACKGROUND AND SUPPLEMENTAL INFORMATION: In the Committee's March packet, information contained was missing the merry-go-round portion. The Committee had discussion regarding installation of equipment that was a part of currently installed equipment so that ADA equipment was not off -set or stand alone. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Information only For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: N w 0 T f0 IL fn (0 c0 � O ra .Q O a CL a Q 0 C W CO C L O � 'O L. L O 11 T >r C: E Li O G u a� p o u LA r a � I b�A M a Ul m 4 f s .� O dl L Ln } 11 > m X I O p 01 r �— r6 L N co fo Ul Ln r 'C r,4 C O U Ln •Q Ol Ul J` C u m CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VIII.1 Administration April 6, 2022 TITLE OF ISSUE: Website Redesign BACKGROUND AND SUPPLEMENTAL INFORMATION: At the March 9 city council meeting, city council approved a contract with CivicPlus for a website re -design and mobile app packet. The contract was missing terms such as language pertaining to recurring and ongoing redesign, as well as a link to the Master Services Agreement, which among other things specifically spells out that the City of Centerville owns design, themes, content, etc. of the website once it goes live. The revised contract will be presented to city council at their April 13 meeting. COST AND SOURCE(S) OF FUNDING: TBD (General Fund and/or ARPA) REQUESTED ACTION: Information Only For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) F- Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: Public Works April 6, 2022 TITLE OF ISSUE: Anonymous Donation of 6-Place Bicycle Rack BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has stated that a 6-place bicycle rack was received as a donation to the City and has been installed near the ballfields at Laurie LaMotte Memorial Park. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: CtCity of Centerville FY22-23 terviCCe ,L.=� i;fisfudi557 STRATEGIC PLAN STRATEGIC GOAL I - ECONOMIC DEVELOPMENT Develop strategies, programs, initiatives, and activities to improve the economic well-being of the City of Centerville, business relationships and the quality of life for Centerville residents. Priority 1— Develop a long-term vision towards development and redevelopment. 1. Work with consultants to put together a projection (visual and written) of future diverse housing development options at various city population levels based on density; include in analysis: • Pros and cons of population reaching 5,000 for businesses, city finances, and infrastructure (Public Works, Public Safety, Legal Services, Engineering, water tower, well and sewer etc.) and include city staffing needed for expanded services. Develop a traffic assessment for new housing and business development. ■ Share research with City Council ■ Share research with citizens and ask for feedback. 2. Develop a matrix of Centerville property that is available for development and redevelopment for the purpose of gaining City Council direction on negotiation parameters for each property. • Complete the sale and development of the land owned by the City of Centerville at 1737 Main Street. • Complete redevelopment of vacant land owned by the City of Centerville (Block 7) by closing on the sale and completing townhome development project. 3. Identify and develop key economic data points for the city, analyze trends, and provide City Council with a bi- monthly update (expenses, fund balances, city performance measures, etc.). 4. Explore development of an EDA "Opportunity Fund" and define parameters for fund usage. 5. Recalibrate Pavement Management Plan, update maintenance projects, and provide annual update to City Council. Priority 2 — Develop initiatives to recruit, retain and strengthen business partner relationships. 1. Develop business recruitment plans. • Proactively identify businesses needed in town (pharmacy, grocery, library, clinic, hotel, etc.) and market available land to these businesses. • Promote nearby businesses (like Running Aces), to draw new businesses to Centerville. 2. Develop business retention plans. • Conduct person -to -person business retention visits using a structured process that includes a regular, rotating schedule to ensure all businesses are included. (Goal = 20 visits per year) • Develop a standard business feedback form for person -to -person business retention visits and to distribute to business owners who appear at City Council meetings. • Conduct exit interviews when businesses leave town to document why they are leaving. Page 1 of 4 • Invest locally in Centerville businesses by purchasing goods and services from them (meals, catering, gas, landscaping, flowers, etc.) and encourage Centerville citizens to do the same. • Conduct market research to determine standards that support business retention and share information with City Council. • Survey businesses after they have completed development projects to assess what their experience was through the development process and share feedback with City Council. 3. Develop business engagement initiatives and plans. • Host an Annual Business Appreciation Event. • Publicly recognize businesses when they give donations to support city events and causes. Priority 3 — Increase transparency and education in city communications through website redesign, leveraging social media, adding email addresses to city email list, and publication of newsletters to provide information and resources to community members. 1. Provide information to City of Centerville citizens on topics such as: • Digital Main Street to highlight businesses in Centerville • City Council seats up for election • Community suggestion form (on website) to encourage community member feedback • Education on recycling, ponding maintenance, ordinances, zoning, etc. • Lights -out notifications • Tips from the fire department to keep home and businesses safe • Public hearing notices • Pictures and arial videos about vacant land for development, etc. Priority 4 — Develop grant strategies to utilize for future city expenses and projects. STRATEGIC GOAL II - ORGANIZATIONAL RESILIENCE Promote sustainable development, well-being and inclusive growth in the City of Centerville while preparing for future economic, environmental, and social change. Priority 1— Advance workforce planning and development. 1. Provide city staff members with education and development to include courses such as customer service ("Face of Centerville to the Community"); conflict resolution/de-escalation; Strength Finders; diversity, equity and inclusion; change management, etc. 2. Provide city staff members with cross -training to prepare for future retirements and develop standard operating procedures and Quick Reference Guides (QRGs) for city processes and procedures to be used when onboarding new staff members. 3. Evaluate city organizational structure, compensation/benefit package, employee health and well-being services (PTSD, mental health, etc.) and succession plans, and provide City Council with biennial update on workforce planning and development results. 4. Evaluate new Jr. Council Member position to determine if position should be continued in FY22-23. Page 2 of 4 Priority 2 — Develop city committee member recruitment and retention strategies and work with committee members to propose FY22-23 work plans for City Council review, feedback, and approval. Develop a Centerville City committee recruitment and retention strategy to retain existing committee members and recruit new committee members, to include information about committee vacancies on city website, information about responsibilities of committee members, making personal connections with community members to encourage volunteer engagement, and hosting volunteer recruitment and appreciation events. 2. Feature articles in the local newspapers about City of Centerville committee volunteers. 3. Work with committees to develop proposed FY22-23 work plans that are in alignment with the FY22-23 City of Centerville Strategic Plan and present to City Council for review, feedback and approval. • Park and Recreation — Put together proposed recommendations for park plan update (maintenance versus new ideas), development of types of parks (community gardens, playgrounds, etc.), purchase of playground equipment, etc. • Planning and Zoning — Put together proposed recommendations for improved enforcement of codes, commercial property upkeep, sprucing -up public spaces, etc. • Economic Development Authority — Put together proposed recommendations for initiatives such as "business welcome packets" to handout to new businesses in town, swag bags that advertise goods and services for local businesses, planned retention visits by a member of City Council and EDA and feature articles for the local newspaper. Priority 3 — Review and update the Continuity of Operations Plan. 1. Review and update the Continuity of Operations Plan and present an overview to City Council on a biennial basis to include tests, training/exercises, evaluations, corrective action plans and guidelines that detail three people ready to assume key responsibilities in the event of an emergency or disaster. 2. Develop "Elected Official's Handbook" to define what City Council's role is in the Continuity of Operations Plan. 3. Develop allyship with community churches, businesses, and organizations to help provide services and assistance during natural disasters and emergencies. STRATEGIC GOAL III — COMMUNITY BUILDING Build and support meaningful community connections, services, and support for community members in the City of Centerville. Priority 1— Gain alignment with City Council on proposal to redesign city logo or keep current logo in preparation for development of new city website and formalized branding plan. 1. Obtain feedback from City Council and community members on logo redesign options taking into consideration Centerville's rich history. 2. Build brand guidelines (font style, colors palette, size dimensions, graphics, etc.). 3. Create templates using brand design (letterhead, policies, newsletters, forms, agendas, minutes, reports, PowerPoint presentations, etc.). Page 3 of 4 Priority 2 — Rebrand and redefine City of Centerville through initiatives and projects that align with the current and future direction of the city for citizens and visitors and communicate new initiatives on social media, in local newspapers, and at city events. 1. Focus rebranding efforts on events such as Fete des Lacs, Music in the Park, Main Street Market, car show, and ski show. 2. Explore identifying and installing community artwork to represent city history and values. 3. Acknowledge Veterans through recognition initiatives such as the development of a Veteran's float for Fete des Lacs, Proclamation of Acknowledgement at Fete des Lacs, and memorial statute in front of City Hall. 4. Build library boxes at City Hall. 5. Explore instituting an Annual Town Hall meeting and "State of the City of Centerville" address by city leaders. Priority 3 - Strengthen and build relationships amongst City staff and with partner agencies. 1. Invite city staff members and partner agencies to give informational updates to City Council on a quarterly basis. • Police • Fire • Public Works • City Clerk • Rice Creek Watershed, etc. Priority 4 — Develop "Centerville Cares" initiative and publicize on website and local newspaper. 1. Outline program and benefits available to community members who may need them and communicate through social media and the new city website (rental assistance, Memory care, food shelves, violence prevention, etc.). Page 4 of 4 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � nterville ', Agenda Item # Department: Requested Meeting Date: XII. 2 Parks and Recreation April 6, 2022 TITLE OF ISSUE: Donations/Memorials BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has worked with several family members of loved ones/donors who desire to place a memorial bench within a park/along a trail, along with a donation from a group, etc. Staff has worked closely with the donors regarding purchase, placement, funding and Council acceptance of the donation. We have again been approached to either place a bench or plant a tree in honor of a family member. Staff has provided a sample policy to spark input from the committee. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No formal action necessary. Staff direction only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Bettinger Kubat Other (specify) Sample Policy F- Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: City of Centerville Parks, Trails & Recreation Donation and Memorial Policy PURPOSE The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements, either as a result of a cash or physical property donation. These donations may include, but are not limited to, park land, benches with suitable base, bicycle racks, picnic tables, benches, trees, public art, monuments (by exception only), drinking fountains, playground equipment, flags, and other types of park or trail accessories. The City desires to encourage donations while at the same time manage aesthetic impacts and mitigate on -going maintenance costs. Development of public facilities is expected to be the result of careful planning and quality construction. In addition, public facilities are expected to be maintained to a standard acceptable to the community. Guidelines and standards established by this policy will apply to all donations made after the date this policy was adopted. Donations of any kind become the property of the City of Centerville. STANDARDS FOR DONATION Acquisition or Purchase: The City and the community have an interest in ensuring that park elements purchased and installed be of high quality related to style, appearance, durability and ease of maintenance. Appearance and Aesthetics: The City and the community have an interest in ensuring the best appearance and aesthetic quality of their public facilities. Park elements and/or their associated donation acknowledgements should reflect the character of the park or facility it is placed. All park elements will be installed in such a manner that will not substantially change the character of a park or facility or its intended use. No donation may reflect a political or rebellious statement or position; and may not mention any form of deity. Park Plan: When applicable the donation of a park element for a specific park or facility, should conform to the park plan for that park. If no plan exists or if a plan exists, but does not identify a particular park element proposed for donation, the City may accept the donation under certain conditions. Under this circumstance the donation must (1) meet a true need of the park or facility, (2) not interfere with the intended current or future use of the park or facility, and (3) not require the relocation of other equipment or infrastructure to accommodate the donation or request for placement. In the opinion of the City, a park or facility may be determined to be fully developed and the opportunity for donations would not be feasible. Cost(s): The City has an interest in ensuring the donor covers the full -cost for the purchase and installation of donated park elements. The City also has an interest in ensuring that on -going maintenance costs do not negatively impact the resources available for maintenance of other City park facilities. Donation Acknowledgements/Memorial Plaques: Donation acknowledgement and memorial plaques, on any item, shall require review and approval by the Public Works Director or designee. Acknowledgements and plaques should be of high quality and not be a predominate feature on the item and will be provided at the cost of the donor. Interpretive Signs: Interpretive signs may be installed at sites that are appropriate for describing the history, geology, environment, and flora and fauna of a particular area. Interpretive signs shall (1) be of a size that is in keeping with the character of the site, (2) meet design requirements for access to the disabled, (3) be designed in such a manner that is consistent with other interpretive signs on site if any, (4) be constructed of materials that are of high quality and, (5) meet all current City regulations. Land, Buildings, Structures and Public Art: Donated land, buildings, structures (including playgrounds) and public art are subject to full review and approval of the City Council and are considered as part of this policy. Park Benches, Bicycle Racks, Picnic Tables, Drinking Fountains: Park benches, bicycle racks, picnic tables, drinking fountains, and playground equipment may be sited in locations approved by the Public Works Director or Designee. Items donated must be of a product approved by the City, and these items become City property upon installation. Trees: The size and species of tree or trees donated shall be limited to those determined by the City and placement must be approved by the Public Works Director or Designee. Trees will be warranted for three years by the City. Other Donations: There may be other donations possible, other than those expressly listed or contained within this policy. The City may accept those donations subject to a review by the City Council, City Administrator or Designee. Maintenance: Donated park elements and/or their associated donation and acknowledgement, become City property. Accordingly, the City has the duty to maintain the donation only for the expected life cycle of the donation. The City accepts no liability for damage from vandals, third parties or while carrying out maintenance activities. The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged or in the case of a living tree/bush/plant, dead. The Public Works Director will determine if an items should be removed due to beyond repair or death. Repair: The community has an interest in ensuring that all park elements remain in good repair. In addition, the public has an interest in ensuring that the short and long-term repair costs are reasonable. Repair parts and materials must be readily available. Donated park elements must be of high quality to ensure a long life, be resistant to the elements, wear and tear, and to acts of vandalism. The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged and is, in the view of the Public Works Director beyond repair. PROCEDURE FOR MAKING A DONATION Application: the donor shall complete an application form, which will be submitted to the City Administrator or Designee for consideration. City Council will take final action on all donations; to accept by resolution per Minnesota State Statute 465.03, or not to accept all donations. CONDITIONS Installation: Installation of donated park elements, including the donor acknowledgement/ memorial plaques will be completed by the City in the location as approved by the Public Works Director or Designee. The installation shall be scheduled at a time and date so as not to unnecessarily interfere with routine park maintenance activities and/or use by the public for scheduled events. Policy adopted by the City Council of the City of Centerville, Minnesota this day of , 2022. Cten teryiffe Ma6ti"I'M W1 ' CITY OF CENTERVILLE PARKS, TRAILS, AND RECREATION DONATION AND MEMORIAL APPLICATION Name of Donor: Address of Donor: Phone Number: Email: Description of Donation: Desired Location of Donation: Projected Required Maintenance, if known: Wording on Memorial Acknowledgement (if any): Monetary Amount of Donation: If space is limited above, include necessary information in an attached letter describing the donation and how the proposed donation meets the applicable criteria outlined in the City Parks, Trails, and Recreation Donation and Memorial Policy. Donor: Date: Teresa Bender From: kblum19@gmail.com Sent: Wednesday, March 23, 2022 2:54 PM To: Teresa Bender Cc: Linda Grubbs Subject: RE: Tree Caution: This email originated outside our organization; please use caution. We would be interested in the following... 1. Have the city maintenance plant the tree. 2. Spend about $400, perhaps an Oak tree? Or, a tree per your recommendation. 3. The ideal location for us that would have some meaning would be, at the end of Dupre Road but on the North side of Main Street. My brother Tom owns our Grand parents estate, (next to the cemetery). 4. Yes, some type of marker would be great if you have recommendations. Thanks so much for taking the time. Regards Kathy Blum and the Dupre family Sent from Yahoo Mail on Android On Wed, Mar 23, 2022 at 2:17 PM, Teresa Bender <TBender@centervillemn.com> wrote: Dear Ms. Blum: The Parks & Recreation Committee will be meeting on April 6, 2022 to discuss a policy relating to your request. We apologize for not providing an update to you regarding the status. Do you have ideas for this memorial tree that you wish to discuss with me? What type of tree, where would you like it to be located, do you want a memorial plaque type item for the tree, what size, how much are you thinking about spending, etc. These answers may assist the Committee regarding your request and speed along the process. mmm", From: Mark Statz <MStatz@centerviIIemn.com> Sent: Tuesday, March 22, 2022 5:53 PM To: Teresa Bender <TBender@centervillemn.com> Subject: Fwd: Tree Get Outlook for iOS From: kbium 1 9(@-g mail. corn <kbIurn19@grnaiI.com> Sent: Tuesday, March 22, 2022 5:37:56 PM To: Mark Statz <MStatz(cDcenterviIIernn.corn> Subject: Tree I Caution: This ernail originated outside our organization; please use caution. Hi Mark, Any updates on the possible memorial tree? Thanks Kathy Blum 651-329-8101 Sent from Yahoo Mail on Android �. ,, r ��� ���■ Parcel Layer: 1781 MAIN ST Tax Link Property ID:23-31-22-21-0013 Address: 1781 MAIN ST City: CENTERVILLE State: MN Zip Code: 55038 Plat Name: AUD SUB NO 48 - REVISED Estimated Acres: 5.15 Commissioner: JEFF REINERT Watershed District: RICE CREEK WSD School District: 12 Elementary Attendance Area: CENTERVILLE ELEMENTARY Middle School Attendance Area: CENTENNIAL MIDDLE SCHOOL High School Attendance Area: CENTENNIAL HIGH SCHOOL Owner: DUPRE THOMAS J Owner Address: 1781 MAIN ST Zoom to • • • ,„ MAN ST i �— k I r I I 11 PROGRESS RD. 4 fA 1 ~1d- CENTERVILLE 'R0. t 1 iL__.1- _ � 1 I it_ r1� � JU i �i JJ�1 _ I � t { I I - 'ON TINY -- tJ J L I ------ I — — ! k I i I 1 — — — — — — — — I `Y/ I I ( I ---------_—_--I I JI_—_JI�J 0 *ON 133HS 33S :Gt 'Y1S W41 Hu" trJ EN I r{a LL_J_j I 0 �ram 3adna I r _' — _�_ z z H� o a U u Teresa Bender From: clittleleague@comcast.net Sent: Friday, April 1, 2022 10:44 AM To: Rick DeGardner; Bill Petracek; 'Johnson, Theresa U; tpeterson@Centtervillemn.com; Teresa Bender; Chandra Peterson;jkrieger@blainemn.gov Subject: Practices in April/Park Clean-up Day Importance: High Caution: This email originated outside our organization; please use caution. Hello Everyone! I wanted to remind everyone that our Park Clean -Up day is April 161h and the following parks are on the schedule to be worked on: Centerville- LaMotte Park Lino Lakes- Sunrise Circle Pines- Carl Eck/Lions Blaine- Eastside Lexington- Lexington Memorial park ISD 12- Rice Lake Also- We were hoping to start practicing on April 111h. Assuming we do not get any more snow, would that date work for all of you? I know ISD 12 has already told us no cleats for 2 weeks. We can honor that for city fields as well. Please let me know. Thanks you for your continued partnership!! 53elit dub, Qruze . Pomw C'.entennwd Bahei .Citt& Beague/ Beague Qdncitt6t ateA bat& Beacgw Jn&vtai mwd-29btv:a Qdnutbtwttn, AtN-2 763-7SC-3S36 1 r FAMILY EARTH DAY CELEBRATION APRIL 2 12:30-3PM AT WARGO NATURE CENTER Celebrate the Earth and explore the NEW SOUND GARDEN! EARTH DAY SERVICE PROJECT Before the Celebration, 10am - 12pm Call 763-324-3350 to sign up. 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