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HomeMy WebLinkAbout2022-02-02 P & R Minutes - Approved Not Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on February 2, 2022 via Zoom and was also livestreamed at: https://northmetrotv.com/channel-15-live-stream/. Present: Committee Member Emem Akpan Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Jessica Kubat Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Mr. Mark Statz, City Administrator Ms. Athanasia Lewis, Assistant City Administrator Ms. Michelle Lakso, City Council Liaison Ms. Teresa Bender, City Clerk I. CALL TO ORDER Committee Chair Errickson-Grahek, called the February 2, 2022 meeting of the Parks & Recreation Committee meeting to order at 6:33 p.m. via Zoom. II. APPROVAL OF AGENDA Motion made by Committee Member Freiermuth, seconded by Committee Member Akpan to add the following under VI. New Business: 2. Award Funding for the 2022 Fete des Lacs Logo Contest and 3. Use of Laurie LaMotte Memorial Park or Hidden Spring Park for Centerville Elementary’s Medallion Hunt; VIII. Updates: 4. Art in the Park. All in favor. Motion carried. III. APPEARANCES – NONE IV. PUBLIC HEARINGS – NONE V. UNFINISHED BUSINESS 1. 21-014: Skate/Sled Night – February 12, 2022 Committee Member Peterson reported that fat tire bikes, along with kick sleds and snow shoes would be provided by Wargo Nature Center for the event. There was discussion regarding the potential for need of pallets, assistance from the Scouts for the bonfire, and distribution of popcorn and s’mores. Signs, posters and social media will be utilized for marketing. It was discussed that inventory of hot cocoa, water, popcorn and s’mores were at proper levels for the event. It was stated that the audio mixer would be in the warming house for the event and that Committee Members Peterson, Errickson-Grahek, Akpan City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 and Seeley would be volunteering at the event. Committee Member Freiermuth stated that she may be able to attend. Discussion ensued that the volunteers should arrive between 5-5:30 p.m. allowing ample time for preparation for the event. Weather and ice conditions will be determined on the Friday prior to the event. Cancellation notification will be provided by City staff via the website, calendar and social media outlets. 2. 22-001: Music in the Park a. Performers Committee Member Peterson stated that he will be contacting several performers in the upcoming weeks to begin the scheduling process. b. Food Truck Schedule Ms. Lonni Olson provided the Committee with a schedule of food and dessert vendors that will be at the events. She has scheduled seven (7) vendors offering a variety of food items with two (2) vendors being present per event. Placement of the vendors will be discussed at a later date. VI. NEW BUSINESS 1. 16-026: P & R Website Assistant City Administrator Lewis stated that staff has been evaluating options for a redesign of the City’s website. She stated that within the website, the Parks & Recreation will have committed pages/location. She provided a presentation of sample city websites (Maplewood, Brooklyn Park, Lexington and Circle Pines in an attempt to ascertain the Committee’s feedback for their desired features, aesthetics, functionality, etc. Committee Member Akpan volunteered to coordinate responses from members and communicate with Ms. Lewis to streamline the process. 2. 2022 Logo Contest (Fete des Lacs) There were questions regarding the ongoing process for funding award money for the annual logo contest. It was stated that Ms. Lonni Olson assumed these responsibilities from former Run Coordinator, Mr. Pat Branch and is looking to commence the contest through the Centerville Elementary and Centennial Middle schools as in years past. It was stated that historically, approximately 90 to 100 students at each school participate. It was also stated that generally the Mayor has made presentations at the schools honoring the winners and presenting them with their award money. It was reported that with COVID limiting visitors within the schools and availability of the Mayor, this has not been the case and the winners have received their awards via mail. Lengthy discussion ensued regarding possible presentation of the awards at the Festival, before or after the runs as the logo is associated with the runs/walk and consideration of the process that has been utilized in the past. Discussion also ensued regarding the inclusion of grade K-5 and grades 6-8 children Page 2 of 5 City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 who do not attend either the Centerville Elementary or Middle schools and discussions with Mr. Branch for his input on future procedures associated with the program. Motion made by Committee Member Seeley, seconded by Committee Member Freiermuth to recommend to the City Council allocation of a total of $350 for award funding for the winners (3 from each school) for the 2022 Logo Contest. (Two first place of $100, two second place of $50 and two honorable mentions of $25). All in favor. Motion carried. 1. Request for Use of Laurie LaMotte Memorial Park, Medallion Hunt – Centerville Elementary School Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Seeley to approve the request of Centerville Elementary use of either Laurie LaMotte Memorial Park or Hidden Spring Park for a Medallion Hunt beginning February 4, 2022 until the medallion is found. All in favor. Motion carried. Staff informed the Committee that both the Centennial Lakes Police Department and Centennial Fire District have been advised of this request along with the Public Works Department. VII. APPROVAL OF JANUARY 5, 2022 P & R COMMITTEE MEETING MINUTES Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Akpan to approve the minutes of the January 5, 2022 meeting with the following corrections: delete “p” from space between “I.” and “Chairperson”; V. Unfinished Business, #3. 5th sentence: change “were” to “where”; VI. New Business #1. 6th sentence of motion: delete the word “be”; VIII. Updates #2: add: “they will” between time and discuss. All in favor. Motion carried. VIII. UPDATES 1. Staff Updates: Administrator Statz Administrator Statz provided his written Administrator’s Report in the packet for Committee review. 2. Council Liaison Update – Council Member Lakso Council Member Lakso stated that the Council’s scheduled Retreat/Goal Setting Session had been cancelled due to COVID and that it would be reschedule for a date in March. 3. Main Street Market Update Staff has completed the Rules & Regulations and Vendor Registration forms for 2022. Staff reported that past vendors were provided with two (2) weeks advance notice prior to posting to the public on the City’s website. It was also stated that the information would be posted on the Main Street Market Facebook page and the City’s social media outlets. Staff informed the Committee that four (4) vendors were currently registered. Staff reported that a grant was again available if vendors of fresh fruits and vegetables, honey, maple syrup, eggs, etc. were included. Page 3 of 5 City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 4. 22-003: Centennial Community Ed - Art in Park, Etc. – (Families/Youth) Sub-Committee Members Akpan, Errickson-Grahek and Kubat have met several times and suggested completing an Art in the Parks project for families/youth in conjunction with the Main Street Market. It was stated that materials would be needed (i.e. rocks, chalk, paints, acrylic pens, etc.) and the fee for participation would be $20/adult w/child and $7 for each additional child. It was felt that the event would last approximately one hour. Several other suggestions were discussed, including the construction of bird/bat houses, a Story Walk through Laurie LaMotte Memorial Park tentatively scheduled for July 16, 2022 coordinated by the library, Summer Camp activities/programs and the possibility of a Halloween Fund Run coordinated in conjunction with the Centennial School Community Education Department. IX. ACTION ITEM UPDATES – as of 02-05-2022  The Port-a-Pot in Laurie LaMotte Memorial Park is being heavily used, however, the unit in Cornerstone has not seen as much use. It was determined to leave both units in place for the remainder of the winter.  Lighting on Pleasure Rink – project completed, but could add decorative lights and also speakers on poles for sound. Committee Members liked the ideas.  Eagle Park Tree Removal – has been approved and will begin within approximately a month. Need to develop a plan for each additional park.  Prioritize safety of park amenities.  Fete des Lacs – may discontinue Sunday activities due to low turnout except paddle event. The Lions may provide Karaoke on Friday evening along with fireworks. They are also considering a band for Saturday evening. A Parade Coordinator and a 5/8K Run Coordinator are needed. Items to be closed/deleted: 20-009, 21-010 and 21-013 Items to have Assigned Person, Date, Status and/or Action changed: 16-026 add to MARCH agenda – Unfinished Business 19-013 add to MARCH agenda – Unfinished Business 19-022 add to MARCH agenda – Unfinished Business 20-004 add to MARCH agenda – UPDATES 21-007 add to MARCH agenda – UPDATES 21-008 add to MARCH agenda – Unfinished Business 21-011 add to MARCH agenda – Unfinished Business 21-014 add to MARCH agenda – UPDATES 22-001 add to MARCH agenda – Unfinished Business 22-002 add to MARCH agenda – UPDATES 22-003 add to MARCH agenda – Unfinished Business Items to be added: 22-005 Main Street Market 22-006 Pleasure Rink – add decorative lighting and speakers 22-007 Comprehensive Tree Plan for each park Page 4 of 5 City of Centerville Parks and Recreation Meeting Minutes February 2, 2022 March 2, 2022 AGENDA ITEMS: Unfinished Business: 16-026 P & R Website Pages 19-013 Master P & R Trail Plan & CIP – Review 19-022 ADA Playground Equipment 21-008 Skate Park 21-011 Storage of P & R Property/Equipment 22-001a Music in the Park – Musicians 22-001b Music in the Park – Food 22-003 Community Education Sub-Committee – Art in the Park 22-005 Main Street Market 22-006 Pleasure Rink – decorative lighting & speakers 22-007 Comprehensive Tree Plan for each park – See S. Seeley Report from Spring, 2021 Updates: 20-004 P & R Events Calendar 21-007 Eagle Park Tree Removal – Status 21-014 Skate/Sled Night - February 22-002 Fete des Lacs XI. ANNOUNCEMENTS Committee Member Chris Bettinger tendered his resignation from the Committee due to lack of available time to continue. The committee members thanked him for his many years of service to the community and Committee. XII. ADJOURNMENT Motion made by Committee Member Bettinger, seconded by Committee Member Seeley to adjourn the February 2, 2022 meeting at 9:09 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 5 of 5