HomeMy WebLinkAbout2022-04-06 P & R Handout
Proposal for Race Management Services
Proposal
This will serve as the Race Management/Timing Services Proposal for Fete des Lacs 8K and 5k Races to take
place on Saturday, July 16, 2022, in Centerville, MN. Running Ventures proposes to City of Centerville Parks &
Recreation Committee (ÐRace OrganizerÑ) the following fee(s) listed below and to include the following:
Race Management Services:
The race management service fee of $1500.00 would be the following:
Work in cooperation with appropriate local City/Police Department/Other governmental agencies to secure
appropriate permit(s) required for race events
Assist in creating and managing a race budget
Review the route signage, start signage and finish area signage and make recommendations for
enhancement
Create comprehensive equipment and supplies lists prior to race day
Meet with local safety officials to develop course safety plans and coordinate public safety staffing
Develop a medical plan to include an onsite protocol for minor medical issues to emergencies
Work with product sponsors specific needs, delivery, and involvement
Design site layout for race day activities
Assist Race Organizer in handling all race registration responsibilities; ensure Running Ventures is granted
the proper credentials or exporting/importing data
Assist in runner/participant recruitment
Coordinate race day volunteer needs
Coordinate the locations, and setup for all aid stations along the course route
Manage all courses set up, breakdown and activities including water stations, course marshals, signage,
medical station locations, road closure and road re-opening programs
Other responsibilities as mutually agreed upon
Timing Services:
The race timing fees per registered participant would be the following, subject to a minimum race timing fee of
$250.00:
Race bibs: $0.35 each/registered participant
Timing:
o Bib & Spindle timing: $2.25/registered participant, or
o Chip finish timing: $4.50/registered participant
Includes start/finish line equipment for one start line and one finish line
Running Ventures will create race database, assign and print bib labels, attach labels to bibs, and make
available to Race Organizer in alpha order for packet pick up
Course Management Services:
Layout or modify both 8K and 5k courses as agreed by Race Organizer. If USATF certification is desired,
the fees are as follows:
o 8k course - $450.00
o 5k course - $300.00
Race Organizer obligations. Race Organizer will assume the following obligations as it relates to Race
Management/Timing Services by Running Ventures:
Recruit sponsors and volunteers
o In lieu of volunteers, Running Ventures team member(s) can be provided at a rate of $45/hour
Ensure website developer and others have correct information
Procure the event t-shirts, design artwork and coordinate Logo Art contest
Other responsibilities as mutually agreed upon