The URL can be used to link to this page

Home My WebLink About2022-04-13 CC Packet CITY OF CENTERVILLE LOCAL BOARD OF APPEAL & EQUALIZATION & CITY COUNCIL MEETING AGENDA Wednesday, April 13, 2022 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ COUNCIL MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS/PRESENTATIONS Î Board of Appeal & Equalization 1.None V.PUBLIC HEARING Î Board of Appeal & Equalization 1.Assessors, Ms. Mary Wells, Chris Larson & Erik Skogquist Î 2022 Property Assessment VI.APPROVAL OF MINUTES 1.March 9, 2022 City Council Meeting Minutes 2.March 23, 2022 Work Session & City Council Meeting Minutes VII.CONSENT AGENDA 1.City of Centerville Claims through April 13, 2022 (Check #34984-35019) & (1863E- 1867E) 2.Centennial Lake Police Department Claims through April 7, 2022 (Check #14261- 14288), (E2022023-2022027) & Payroll (Check #14259-14260 & 14269-14270) 3.Centennial Fire District Claims through April 12, 2022 (Check #9280-9291), (E2022005) & Payroll (Check #9277-9279) 4.Centerville Lions Cadillac Dinner a.Special Event Permit b.Temporary On-Sale Liquor License 5.Parks Facility Use Permits a.Cub Scout Pack 232 b.ISD 12 Community Education c.Centennial Youth Soccer 6.Fete des Lacs Budget Items 7.Anonymous Donation of 6-Place Bicycle Rack 8.Community Safety Grant Î CenterPoint Energy (Fire Department) 9.Port-a-Pot Annual Contract 10.Consider Adjustments to Property Valuations VIII. OLD BUSINESS 1. Revised Draft of EDA Letter to Downtown Residents IX. NEW BUSINESS 1. Resolution Designating Centerville as a Yellow Ribbon Community 2. Resolution Authorizing EDA Appointment 3. Parks & Recommendation to Consider Obtain Requests for Proposals for a Preferred Emerald Ash Borer Treatment Provider-Tree Service 4. Consider Re-Scheduling June 22 and July 13 City Council Meetings X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report 2. Council Reports a.Lakso Parks & Recreation Î Council Member King will Report Anoka County Fire Protection Council b. Koski Planning & Zoning Commission Fire Steering Committee c. King Economic Development Authority Fire Steering Committee Alternate Î Parks & Recreation d. Mosher Economic Development Authority Police Governing Board e. Love North Metro Telecommunications Commission Police Governing Board Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL Centennial Little League Clean Up of Laurie LaMotte Park Î Saturday, April 16, 2022 (10 a.m.-12 p.m.) Parks & Recreation Committee Annual Earth Day/Clean Up Î Saturday, April 23, 2022 (Meet @ City Hall 9 a.m. and disburse) REMINDERS All meetings begin at 6:30 PM unless otherwise noted and Via Zoom EDA Î Wednesday, April 20, 2022 City Council Î Wednesday, April 27, 2022 (5:00 Workshop/6:30 Mtg.) Planning and Zoning Commission Î Tuesday, May 3, 2022 Parks and Recreation Committee Î Wednesday, May 4, 2022 Fete des Lacs Committee Î Wednesday, May 4, 2022 (5:00 PM) TO: City of Centerville Attn: Mr. Mark Statz, City Administrator FROM: Mary Wells, SAMA #3561 Chris Larson, CMA #4040 Erik Skogquist, SAMA #3121 Centerville City Assessors DATE: April 16, 2022 RE: 2022 Property Assessment Introduction We have prepared the attached 2022 Board of Review and Equalization Report for review by the City Council, City Staff and Property Owners. This Report includes general information about the property assessment process and specific information regarding the current City of Centerville assessment. Minnesota Statutes establish specific requirements for the assessment of property. The law requires that all real property be valued at market value, which is defined as the usual or most likely selling price as of January 2, 2022. This valuation will be used to allocate the 2023 property taxes. The estimated market values set for this assessment are based on qualified sales of Centerville properties that occurred between October 1, 2020, and September 30, 2021. From this sales information, our mass appraisal system is used to determine individual property values. The 2022 Valuation Notices were mailed out by Anoka County the week of March 21 along with the 2022 Property Tax Statements. Property owners who have questions or concerns regarding market values or property classifications, are asked to contact us prior to this Local Board of Appeal and Equalization Meeting. Many property owner concerns can be resolved by working with us directly. If we are not able to resolve a concern, the property owner can bring their appeal to this local Board of Appeal and Equalization for consideration. The 2022 Assessment Summary The 2022 City of Centerville assessment has met all assessment standards set by the State of Minnesota. Based on the 64 qualified sales that closed during the sales period, value adjustments were made accordingly by single family on the south side of the city vs. north side, downtown, etc). The result was a final the Minnesota Department of Revenue with a median ratio of 94.86% and a coefficient of dispersion of 5.21. The total estimated market value of the City of Centerville increased 26.3% from last year. The 2021 total value was $486,724,700 and this year, 2022, the total is $614,627,400. These totals include new construction value in the amounts of $11,421,200 and $9,386,300 respectively. When the new construction is subtracted out of the total values, the year over year increase of total market value was 24.3%. Closing Thank you for the opportunity to present the 2022 Assessment information tonight and for the opportunity to serve as the Centerville City Assessors. If you or anyone has questions relating to this report or property tax assessment in general, do not hesitate to contact Mary via phone at 763-412-1966 Ext. #1 or by email at mnassessormary@gmail.com Sincerely, Mary Wells, SAMA #3561 Chris Larson, CMA #4040 Erik Skogquist, SAMA #3121 Centerville City Assessors City of Centerville April 16, 2022 1 City of Centerville Assessment Calendar ......................................................................................................................... 3 The 2022 Assessment ........................................................................................................................ 4 Quintile Review Areas ........................................................................................................................ 5 Reassessment ..................................................................................................................................... 6 Definition of Market Value ................................................................................................................... 6 Authority of the Local Board of Appeal and Equalization .................................................................. 7 Local Market Values .......................................................................................................................... 10 2022 Market Value by Classification ................................................................................................ 10 Residential Appraisal System ........................................................................................................... 11 Sales Studies ..................................................................................................................................... 11 Sales Statistics Defined .................................................................................................................... 12 Current Sales Study Statistics .......................................................................................................... 13 Residential Tax Changes Examined ................................................................................................ 14 2022 Real Estate Tax Information .................................................................................................... 14 Appeals Procedure ............................................................................................................................ 15 Sample Valuation Notice .................................................................................................................. 17 Sample Property Tax Statement ...................................................................................................... 19 2 City of Centerville 2022 Market Values for Property Established January 2 Final Day to Deliver Assessment Records to County February 1 Final Day to File for an Exemption from Taxation February 1 Valuation Notices & Tax Statements Mailed March 21 Local Board of Appeal and Equalization Meeting April 16 Final Day to File a Tax Court Petition for 2021 Assessment April 30 First Half Payable 2022 Taxes Due May 15 Final Date for Manufactured Homes assessed as personal May 29 property to establish homestead County Board of Appeal and Equalization Meeting (6 PM) June 13 Final Day to File for 2021 Property Tax Refund (M1PR) August 15 Final Day to Pay the First Half Taxes on Manufactured August 31 Home 2022 Abstract to the Department of Revenue September 1 Last Day to Apply for Class 1b (Blind/Disabled) October 1 Second Half Payable 2022 Taxes Due October 15 Last Day for Senior Citizens to File for Property Tax Deferral November 1 (For Next Years Taxes) Anticipated Day to mail Pay 2023 Proposed Tax Notices November 15 Final Day to Pay the Second Half Taxes on Manufactured November 15 Homes Final Day to File Disabled Vets Value Exclusion for Current December 15 Year Final Day to Occupy and File Homestead Application for December 31 taxes payable 2023 3 City of Centerville The 2022 assessment should reflect the 2020/2021 market conditions. Sales of property are constantly analyzed to chart the activity of the marketplace. The Assessing staff does not create value; they only measure its movement. Assessing property values equitably is part science, part judgment and part communication skill. Training as an assessor cannot tell us how to find the "perfect" value of a property, but it does help us consistently produce the same estimate of value for identical properties. This is the working definition of equalization. As of January 2, 2022 there were 1,661 parcels/accounts in the City. This total includes: 1,385 residential improved parcels 83 residential unimproved parcels 2 agricultural improved parcels 4 agricultural unimproved parcels 68 commercial or industrial or apartment parcels 109 non-taxable parcels 5 personal property accounts 0 railroad parcels 5 split use parcels Current state law mandates that all property must be re-assessed each year and physically reviewed once every five years. We also inspect all properties with new construction each year. During 2021, 283 residential properties were inspected, 42 commercial properties and 35 exempt for a total of 360 parcels reviewed. All current permit work was also inspected, and valuations adjusted when appropriate. 4 City of Centerville For the 2021 Assessment: parcels in Section 23 QQ 41 through Section 26 and Section 23 Townhomes were reviewed. For the 2022 Assessment: parcels in Section 14 QQ31 thru QQ43 are scheduled to be reviewed. Below is a map of the review areas: 5 City of Centerville State Statute reads: "All real property subject to taxation shall be listed and reassessed every year with reference to its value on January 2nd preceding the assessment." This has been done, and the owners of property in Centerville have been notified of any value change. Minnesota Statute 273.11 reads: "All property shall be valued at its market value." It further states that "In estimating and determining such value, the Assessor shall not adopt a lower or different standard of value because the same is to serve as a basis for taxation, nor shall the assessor adopt as a criterion of value the price for which such property would sell at auction or at a forced sale, or in the aggregate with all the property in the town or district; but the assessor shall value each article or description of property by itself, and at such sum or price as the assessor believes the same to be fairly worth in money." The Statute says all property shall be valued at market value, not may be valued at market value. This means that no factors other than market factors should affect the Assessor's value and the subsequent action by the Board of Equalization. Market value has been defined many different ways. One way used by many appraisers is the following: The most probable price that a property should bring in a competitive and open market under all condition requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by any undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: (1) buyer and seller are typically motivated (2) both parties are well informed or well advised, and acting in what they consider their own best interests (3) a reasonable time is allowed for exposure in the open market (4) payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto (5) the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale 6 City of Centerville Assessments of property are made to provide the means for the measuring of the relative share of each taxpayer in the meeting of the costs of local government. It is the duty of the Assessor to assess all real and personal property except that which is exempt or taxable under some special method of taxation. If the burden of local government is to be fairly and justly shared among the owners of all property of value, it is necessary that all taxable property be listed on the tax rolls and that all assessments be made accurately. Whenever any property that should be assessed is omitted from the tax rolls, an unfair burden falls upon the owners of all property that has been assessed. If any property is undervalued in relation to the other property on the assessment record, the owners of the other property are called upon automatically to assume part of the tax burden that should be borne by the undervalued property. Fairness and justice in property taxation demands both completeness and equality in assessment. Minnesota Statutes Section 274.01 provides that the council of each city shall be or appoint a Board of Appeal and Equalization. The charter of certain cities provides for the establishment of a Board of Equalization. The provisions of Section 274.01 and this regulation apply to all Boards of Appeal or Boards of Equalization. The 2003 Legislature enacted State Statute 274.014 which requires that there be at least one member at each meeting of a Local Board of Appeal and Equalization (beginning with the 2006 local boards) who has attended an appeals and equalization course developed or approved by the Commissioner of Revenue within the last four years. Section 274.01 states the county assessor shall fix a date for each Board of Appeal and Equalization to meet for the purpose of reviewing the assessment of property in its respective town or city. The county assessor is required to serve written notice to the clerk of each of such bodies on or before February 15th of each year. These meetings are required to be held between April 1st and May 31st; and the clerk of the Board of Appeal and Equalization is required to give published and posted notice at least ten days before the date set for the first meeting. The Board of Appeal and Equalization of any city, unless a longer period is approved by the Commissioner of Revenue, must complete its work and adjourn within twenty days (20) from the time of convening specified in the notice of the clerk. No action taken subsequent to such date shall be valid A request for additional time in order to complete the work of the Board of Appeal and Equalization must be addressed to the Commissioner of Revenue in writing. The Commissioner's approval is necessary to legalize any procedure subsequent to the expiration of the twenty-day period. 7 City of Centerville The Commissioner of Revenue will not, however, extend the time for local Boards of Appeal and Equalization to meet beyond the time when the County Board of Equalization meets. In 2022, th the Anoka County Board of Appeal will meet on June 13 at 6pm. The authority of the local Board extends over the individual assessments of real and personal property. The Board does not have the power to increase or decrease by percentage all of the assessments in the district of a given class of property. Changes in aggregate assessments by classes are made by the County Board of Equalization. Although the Local Board of Appeal and Equalization has the authority to increase or reduce individual assessments, the total of such adjustments must not reduce the aggregate assessment made by the Assessor by more than one percent of said aggregate assessment. If the total of such adjustments does lower the aggregate assessment made by the Assessor by more than one percent, none of the adjustments will be allowed. This limitation does not apply, however, to the correction of clerical errors or to the removal of duplicate assessments. The Local Board of Appeal and Equalization does not have the authority in any year to reopen former assessments on which taxes are due and payable. The Board considers only the assessments that are in process in the current year. Adjustment can be made only by the process of abatement or by legal action. In reviewing the individual assessments, the Board may find instances of undervaluation. Before the Board can raise the market value of property it must notify the owner. The law does not prescribe any particular form of notice except that the person whose property is to be increased in value must be notified of the intent of the Board to make the increase. The Local Board of Appeal and Equalization meetings assure a property owner an opportunity to contest any other matter relating to the taxability of their property. The Board is required to review the matter and make any corrections that it deems just. When a Local Board of Appeal and Equalization convenes, it is necessary that a majority of the members be in attendance in order that any valid action may be taken. The local assessor is required by law to be present with his/her assessment books and papers. He/she is required also to take part in the proceedings but has no vote. In addition to the local assessor, the county assessor or one of his/her assistants is required to attend. The Board should proceed immediately to review the assessments of property. The Board should ask the local assessor and county assessor to present any tables that have been prepared, making comparisons of the current assessments in the district. The county assessor is required to have maps and tables relating particularly to land values for the guidance of Boards of Appeal and Equalization. Comparisons should be presented of assessments of types of property with previous years and with other assessment districts in the same county. It is the primary duty of each Board of Appeal and Equalization to examine the assessment record to see that all taxable property in the assessment district has been properly placed upon the list and valued by the assessor. In case any property, either real or personal, has been omitted; the Board has the duty of making the assessment. 8 City of Centerville The complaints and objections of persons who feel aggrieved with any assessments for the current year should be considered very carefully by the Board. Such assessments must be reviewed in detail and the Board has the authority to make corrections it deems to be just. The Board may recess from day to day until all cases have been heard. If complaints are received after the adjournment of the Board of Appeal and Equalization, they must be handled on the staff level; as a property owner cannot appear before a higher board unless he or she has first appeared at the lower board levels. Pursuant to Minnesota Statute 274.01: The Board may not make an individual market value adjustment or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. A non-resident may file written objections to his/her assessment with the county assessor prior to the meeting of the Board of Appeal and Equalization. Such objections must be presented to the Board for consideration while it is in session. Before adjourning, the Board of Appeal and Equalization should cause the record of the official proceedings to be prepared. The law requires that the proceedings be listed on a separate form which is appended to the assessment book. The assessments of omitted property must be listed in detail and all assessments that have been increased or decreased should be shown as prescribed in the form. After the proceedings have been completed, the record should be signed and dated by the members of the Board of Appeal and Equalization. It is the duty of the county assessor to enter changes by Boards of Appeal and Equalization in the assessment book of each district. The Local Board of Appeal and Equalization has the opportunity of making a great contribution to the equality of all assessments of property in a district. No other agency in the assessment process has the knowledge of the property within a district that is possessed jointly by the individual members of a Board of Appeal and Equalization. The County or State Board of Equalization cannot give the detailed attention to individual assessments that is possible in the session of the Local Board. The faithful performance of duty by the Local Board of Appeal and Equalization will make a direct contribution to the attainment of equality in meeting the costs of providing the essential services of local government. 9 City of Centerville After thorough studies of the sales in the marketplaceare conducted, we establish the assessed value of all real property. During the 10/1/2020-9/30/2021study period, we recorded a total of 106sales, of which we considered 64to be "arms-length"sales. There were no bank/foreclosure sales in Centerville during this period. In accordance with the results of these sales studies, adjustments were made to all areas of the city with all styles and grades of homesincreasing, to better reflect current sales prices. According to Anoka County Assessing office records, the medianhome valuein Centerville increased from $287,900 to $359,900, a 25.44% increase,from 2021 to 2022. The 2022assessment (including $9,386,300 of new construction value) has a total preliminary assessed value of $614,627,400. This represents a26.3% increasefrom the 2021assessment amount of $486,724,700.The 2022total assessment without new construction increased 24.3% from $486,724,700 to $605,241,100. Note:25% of thenew construction value ($2,358,900) is in the Exempt classification. Most of that valuation is for the school remodeling / additions and remodeling work at City Hall. Market Value by Classification 2021 vs 2022 10 City of Centerville Per State Statute, each property must be physically inspected and individually appraised once every five years. For this individual appraisal, or in the event of an assessed value appeal, we use two standard appraisal methods to determine and verify the estimated market value of our residential properties: 1. First, an appraiser inspects each property to verify data. If we are unable to view the interior of a home on the first visit, a notice is left requesting a return telephone call from the owner to schedule this inspection. Interior inspections are necessary to confirm our data on the plans and specifications of new homes and to determine depreciation factors in older homes. 2. To calculate the estimated market value from the property data we use a Computer Assisted Mass Appraisal (CAMA) system based on a reconstruction less depreciation method of appraisal. The cost variables and land schedules are developed through an analysis of stratified sales within the city. This method uses the "Principle of Substitution" and calculates what a buyer would have to pay to replace each home today less age dependent depreciation. 3. A comparative market analysis is used to verify these estimates. The properties used for these studies are those that most recently have sold and by computer analysis, are most comparable to the subject property taking into consideration construction quality, location, size, style, etc. The main point in doing a market analysis is to make sure that you are comparing "apples with apples". This will make the comparable properties "equivalent to" the subject property and establish a probable sale price of the subject. These three steps give us the information to verify our assessed value or to adjust it if necessary. According to State Law, it is the assessor's job to appraise all real property at market value for property tax purposes. As a method of checks and balances, the Department of Revenue uses statistics and ratios relating to assessed market value and current sale prices to confirm that the law is upheld. Assessors use similar statistics and sales ratios to identify market trends in developing market values. A sales ratio is obtained by comparing the assessor's market value to the adjusted sales price of each property sold in an arms-length transaction within a fixed period. An "arms-length" transaction is one that is generated after a property has had sufficient time on the open market, between both an informed buyer and seller with no undue pressure on either party. The median or mid-point ratios are calculated and stratified by property classification. 11 City of Centerville 100% The only perfect assessment would have a 100% ratio for every sale. This is, of course impossible, because we are not able to predict major events that may cause significant shifts in the market, so the state allows a 15% margin of error. The Department of Revenue adjusts the median ratio by the percentage of growth from the previous year's abstract value of the same class of property within the same jurisdiction. This adjusted median ratio must fall between 90% and 105%. Any deviation will warrant a state mandated jurisdiction-wide adjustment of at least 5%. To avoid this increase, the Anoka County Assessor requests a median sales ratio of 94.5%. Countywide, we can stratify the ratios by style, age, quality of construction, size, land zone and value. This assists us in appraising all our properties closer to our goal ratio. In addition to the median ratio, we have the ability to develop other statistics to test the accuracy of the assessment. Some of these are used at the state and county level also. The primary statistics used are: Aggregate Ratio: This is the total market value of all sale properties divided by the total sale prices. It, along with the mean ratio, gives an idea of our assessment level. Within the city, we constantly try to achieve an aggregate and mean ratio of 94% to 95% to give us a margin to account for a fluctuating market and still maintain ratios within state mandated guidelines. Mean Ratio: The mean is the average ratio. We use this ratio not only to watch our assessment level, but also to analyze property values by development, type of dwelling and value range. These studies enable us to track market trends in neighborhoods, popular housing types and classes of property. Coefficient of Dispersion (COD): The COD measures the accuracy of the assessment. It is possible to have a median ratio of 93% with 300 sales, two ratios at 93%, 149 at 80% and 149 at 103%. Although this is an excellent median ratio, there is obviously a great inequality in the assessment. The COD indicates the spread of the ratios from the mean or median ratio. The goal of a good assessment is a COD of 10 to 20. A COD under 10 is considered excellent and anything over 20 will mean an assessment review by the Department of Revenue. Price Related Differential (PRD): This statistic measures the equality between the assessment of high and low valued property. A PRD over 100 indicates a regressive assessment, or the lower valued properties are assessed at a greater degree than the higher. A PRD of less than 100 indicates a progressive assessment or the opposite. A perfect PRD of 100 means that both higher and lower valued properties are assessed exactly equal. 12 City of Centerville Current Sales Study Statistics The following statistics are based upon ratios calculated using qualified sales made during the period Oct 1, 2020 thru Sept 30, 2021. These sales are compared to the assessed value for the current year. This is the basis for citywide equalization, checking assessment accuracy, and predicting trends in the market. Statistic Year 2022 Median Ratio: 94.86 COD: 5.21 Sales: 64 13 City of Centerville tax changes, there are several elements that can contribute to this change, including, but not limited to: Changes in the approved levies of individual taxing jurisdictions. Bond referendum approvals. Tax rate changes approved by the State Legislature. Changes to the homestead market exclusion and special programs approved by the State Legislature. Changes in assessed market value. Changes in the classification (use) of the property. A combination of any of these factors can bring about a change in the annual property tax bill. The 2022 real estate tax bills were sent out by Anoka County in the middle of March 2022. A brief review of the tax procedure is provided. The real estate tax is an ad valorem tax; that is, a tax levied based on the value of the property. The calculation of the tax requires two variables, a tax capacity value and the district tax capacity rate applicable to each individual property. Tax capacity value is a percentage of the taxable market value of a property. State law sets the percent. For the taxes payable in 2022 the rates are as follows: Tax capacity value for residential homestead property is determined as follows: Residential Homestead (1A) Taxable Market Value First $500,000 @ 1.00% Taxable Market Value Over $500,000 @ 1.25% Tax capacity value for non-homestead residential property is determined as follows: One unit (4BB1) Taxable Market Value First $500,000 @ 1.00% Taxable Market Value Over $500,000 @ 1.25% Two to three-units (4B1) Taxable Market Value All @ 1.25% Apartments 4+ units (4A) Estimated Market Value All @ 1.25% Tax capacity value for commercial/industrial property is determined as follows: Commercial/Industrial (3A) Estimated Market Value First $150,000 @ 1.50% Over $150,000 @ 2.00% Note: These rates do not include the homestead exclusion that is calculated from the overall tax capacity value. This homestead exclusion deduction from taxable market value is based on a sliding scale up to a maximum market value of $413,800. 14 City of Centerville Each spring Anoka County sends out a property tax bill. Three factors that affect the tax bill are: 1. The amount that local governments (town, city, county, etc.) spend to provide services to the community, 2. the taxable market value of your property, and 3. the classification of your property (how it is used). The assessor determines the final two factors. You may appeal the value or classification of your property. Informal Appeal Property owners are encouraged to call the appraiser or assessor whenever they have questions or concerns about their market value, classification of the property, or the assessment process. Almost all questions can be answered during this informal appeal process. When taxpayers call questioning their market value, every effort is made to make an appointment to inspect properties that were not previously inspected. If the data on the property is correct, the appraiser is able to show the property owner other sales in the market that support the estimated market value. If errors are found during the inspection, or other factors indicate a value reduction is warranted, the appraiser can easily make the changes at this time. Local Board of Equalization The Local Board of Equalization includes the mayor and city council members. th The Board meets during April and early May. This year the Board meets on April 16 at 6:30 PM. Taxpayers can make their appeal in person or by letter. The assessor is present to answer any questions and present evidence supporting their value. County Board of Appeal and Equalization In order to appeal to the County Board of Appeal and Equalization, a property owner must first appeal to the Local Board of Appeal and Equalization. The County Board of Appeal and Equalization follows the Local Board of Appeal and Equalization in the assessment appeals process. Their role is to ensure equalization among individual assessment districts and classes of property. 15 City of Centerville The board meets during the final ten working days in June. In 2022 the board will meet on th June 13 at 6:00 pm at the Anoka Co. Government Center in Anoka. A taxpayer must first appeal to the local board before appealing to the county board. Decisions of the County Board of Appeal and Equalization can be appealed to tax court. Minnesota Tax Court The Tax Court has statewide jurisdiction. Except for an appeal to the Supreme Court, the Tax Court shall be the sole, exclusive and final authority for the hearing and determination of all questions of law and fact arising under the tax laws of the state. There are two divisions of tax court: the small claims division and the regular division. The Small Claims Division of the Tax Court only hears appeals involving one of the following situations: The entire parcel is classified as a residential homestead and the parcel contains no more than one dwelling unit. The entire property is classified as an agricultural homestead. Appeals involving the denial of a current year application for homestead classification of the property. The proceedings of the small claims division are less formal and property owners often represent themselves. There is no official record of the proceedings. Decisions made by the small claims division are final and cannot be appealed further. Small claims decisions do not set precedent. The Regular Division of the Tax Court will hear all appeals, including those within the jurisdiction of the small claims division. Decisions made here can be appealed to a higher court. The principal office for the Tax Court is located in St. Paul. However, the Tax Court is a circuit court and can hold hearings at any other place within the state so that taxpayers may appear with as little inconvenience and expense to the taxpayer as possible. Appeals of property located in Anoka County are heard at the Anoka County Courthouse, with trials scheduled to begin on Thursdays. Three judges make up the Tax Court. Each may hear and decide cases independently. However, a case may be tried before the entire court under certain circumstances. The petitioner must file in tax court on or before April 30 of the year in which the tax is payable. 16 City of Centerville Sample -Valuation Noticefrom last year(current sample was not available) 17 City of Centerville Sample - Back of Valuation Notice 18 City of Centerville Sample - Tax Statement See next page for field explanations 19 City of Centerville 20 City of Centerville Sample - Back of Tax Statement 21 CITY OF CENTERVILLE CITY COUNCIL MEETING March 9, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on March 9, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher Junior Council Member Danny Peterson (Non-Voting) ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser City Planner Phil Carlson II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that a resident desired to address Council with concerns regarding Emerald Ash Boring. Motion by Council Member King, seconded by Council Member Lakso to Approve the Agenda as presented. All in favor. Motion carried. CITIZEN COMMENT Mr. Matt Frevel, 7180 Clear Ridge, addressed Council and stated that he has concerns regarding Emerald Ash Borer. He stated that he has 14 trees in his yard that are infected, that there are many ash trees in the community and neighboring communities, if something is not done (treat or remove) this spring many will die. He stated that he is aware that other communities offer programs reduced rates to their residents regarding treating or removal and was wondering if the City was willing to explore options. He stated that felt that it would be a City problem is residents City of Centerville Council Meeting Minutes March 9, 2022 allowed for their trees to die and they remained standing. He also stated that he is aware that discussions were held in 2009-2010 regarding the infestations and Council desired not to take action. Mr. Frevel stated that he would be attending the Parks & Recreation Committee to discuss his concerns, possibilities for programs/grants, etc. IV. APPOINTMENTS/PRESENTATIONS 1. Ms. Mary Wells, Assessor Î 2022 Assessment Update Ms. Wells addressed Council and reviewed her presentation that was including in CouncilÓs packet. She stated that Anoka County would be forwarding statements in mid-March to homeowners. She briefly discussed that the market trend throughout Anoka County has been that home values have increased from 17-26% due to the rather than normal sellerÓs market. Discussion ensued regarding if taxing unitÓs budgets remained stable, with the increased home values, residents would not experience a tax increase; classification median increases (Commercial Î 21%, Industrial Î 27% and apartments (4 units or over) Î 28%; and whether if there was a downturn in the economy would there also be a downturn in values in the future. Ms. Wells also stated that she would be the first point of contact if residents had questions regarding their valuations, that he would be happy to complete a visual inspection of their home and adjust values if amounts were not appropriate or they could bring their issue before the Board of Appeal in April. She also stated that there is an additional avenue for resident to appear before the Council Board of Appeal as well. Administrator Statz stated that a sample tax valuation was included in the Spring newsletter but lacked the word ÐSampleÑ on it. He stated that it did not have an address, property owner, parcel information, etc. and it did cause a bit of confusion from some residents who contacted the City and the Assessor. Mayor Love asked enough Council Members were trained to participate as the CityÓs Board and Administrator Statz concurred. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. November 10, 2021 City Council Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Council Member Lakso noted that on Page 9 of the minutes it referenced ÐkindÑ rather than ÐKingÑ. Motion by Council Member Lakso, seconded by Council Member King to Approve the November 10, 2021 City Council Meeting Minutes as Amended. All in favor. Motion carried. Page 2 of 10 City of Centerville Council Meeting Minutes March 9, 2022 2. December 8, 2021 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the December 8, 2021 City Council Work Session & Meeting Minutes as presented. All in favor. Motion carried. 3. December 13, 2021 Special City Council Meeting & Closed Executive Session Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member King to Approve the December 13, 2021 Special City Council Meeting & Closed Executive Session & City Council Meeting Minutes as presented. All in favor. Motion carried. 4. January 12, 2022 City Council Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Council Member Lakso requested that following Jr. Council Member PetersonÓs name should note that he is a non-voting member on these minutes and going forward. Motion by Council Member Lakso, seconded by Council Member King to Approve the January 12, 2022 City Council Meeting Minutes with the Suggested Notation. All in favor. Motion carried. 5. January 26, 2022 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the January 26, 2022 City Council Work Session & Meeting Minutes as Presented. Council Member Mosher made a Friendly Amendment and Requested that the Date be Modified in the First Paragraph to Reflect January 26, 2022. Council Member Lakso Accepted the Friendly Amendment. All in favor. Motion carried. 6. February 9, 2022 City Council Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the February 9, 2022 City Council Meeting Minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA Page 3 of 10 City of Centerville Council Meeting Minutes March 9, 2022 1. City of Centerville Claims through March 9, 2022 (Check #34929-34959) & (1851E-1857E) 2. Centennial Lakes Police Department Claims through March 3, 2022 (Check #14215-14221 & 14232-14237), (E2022010-E2022011 & E2022014-2022019), Payroll (Check #14213-14214 & 14230-14231) & (Voided Check #14201) 3. Centennial Fire District Claims through March 8, 2022 (Check #9261-9268) & (Voided Check #9210) 4. Request for Use of Trails Î Shake Your Shamrock 5/7K Î March 19, 2022 (KellyÓs Korner Sponsor) 5. Laurie LaMotte Ballfields Î Centerville Lions Request for Improvements 6. Request for Use of Hidden Spring Park, June 5, 2022 Î 10 a.m. Î 5:00 p.m. (Grad Party) 7. Res. #22-0XX Î Supporting Housing & Local Decision-Making Authority 8. Special Event Permit Î Private Property, Quad Area Senior Wellness Program Î St. GenevieveÓs Community Parish Center, 6995 Centerville Road, May 19, 2022, 10 a.m. Î 2 p.m. Mayor Love provided an opportunity for others to add or delete any items. Council Member King requested that Item #7 be pulled. Council Member Mosher requested that Item #5 be pulled and Council Member Koski requested that Item #6 be pulled. Motion by Council Member Koski, seconded by Council Member King to Approve the Consent Agenda Items #1-4 & Item #8 as presented. All in favor. Motion carried. Council Member Mosher asked about the Park Maintenance budgeted amounts. Administrator Statz stated that he did not have the information currently in front of him. That he would get information to Council Member Mosher but that the expenditure was to freshen the fields per a complaint of the Lions. Discussion ensued regarding the fields being too wet during the season. Council Liaison Lakso stated that the ag. lime has been recommended by the Committee along with the Public Works DirectorÓs recommendation for repair of the backstop. Additional discussion ensued regarding complaints by teams not wanting to play on the CityÓs fields for any reason, dialing back the irrigation system during playing season, the location of the bases purchased by the lions and reasoning for their installation procedure. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve Consent Agenda Item #5 as Presented. All in favor. Motion carried. Council Member Koski stated that he was happy that residents were taking advantage of the CityÓs Park by utilizing it for a graduation party. He hoped that they have great weather and a good time. Motion by Council Member Koski, seconded by Council Member King to Approve Consent Agenda Item #6 as Presented. All in favor. Motion carried. Page 4 of 10 City of Centerville Council Meeting Minutes March 9, 2022 Council Member King stated that he liked to research such items as Item #7 to obtain both sides of the issue/concerns. He stated that he had reviewed the resolution and on face value, it makes sense but he wished the associated bills were included for review prior to a decision. Motion by Council Member Lakso, seconded by Council Member King to Table Consent Agenda Item #7 Î Res. #22-0XX Î Supporting Housing and Local Decision-Making Authority as Presented for Further Review. Administrator Statz stated that the item could be tabled and staff would forward the associated bills prior to the next meeting for consideration at its March 23, 2022 meeting. Motion by Council Member Lakso to Table Consent Agenda Item #7 Î Res. #22-0XX Î Supporting Housing and Local Decision-Making Authority as Presented for Further Review with the Item being Placed on CouncilÓs March 23, 2022 for Consideration. Council Member King Accepted the Friendly Amendment. All in favor. Motion carried. VIII.OLD BUSINESS 1. Website Redesign Assistant Administrator Lewis reviewed with Council the presented Request for Council Action that was contained in the packet and a presentation. She stated that Council requested that she research whether there were vendors on the State Contract and she reported that there were not. She reported that she was able to negotiate a lower price of $26,700 for the first year for the redesign and mobile application. She stated that the second year and annually thereafter would be $12,000. Jr. Council Member Peterson stated that he was happy in CouncilÓs decision to authorize an application and felt that it would be more convenient to users. Lengthy discussion ensued regarding the reduction in price, alerts that would be available, a fourth year redesign being included in the contract, CivicPlusÓ use of the CityÓs APP for marketing of a smaller cityÓs use, subcommitteeÓs for EDA and Parks & Recreation to gain their input, necessity to market the APP, concerns for release of data if move to another vendor in the future and use of Committee/Commission Members along with general public of all ages for content, testing and etc. associated with the website prior to going live. Motion by Council Member Koski, seconded by Council Member King to Approve the Presented Contract with CivicPlus for Website Re-Design and a Mobile APP Packet in the Amount of $26,700 for the First Year and $12,000 Annually Thereafter. All in favor. Motion carried. IX. NEW BUSINESS 1. 2050/2070 Main Street Î Shingle Creek Capital a. Site Plan Review Page 5 of 10 City of Centerville Council Meeting Minutes March 9, 2022 Administrator Statz stated that the applicants were present, along with City Planner Carlson. Administrator Statz provided Council with a brief review stating that the property formally housed Northern Forest Products for many years, that both the Planning & Zoning Commission and City Council approved rezoning the property to B-1 (Commercial) and granted a Conditional Use Permit (CUP) contingent upon the sale and redevelopment of the site upon the purchaserÓs request. He stated that the proposed tenant is a national building supply company that desires the site for offices, storage and outside staging/storage. City Planner Carlson reviewed the submitted Planning Report contained in CouncilÓs packet, noting that the request for Site Plan Approval has gone before the Planning & Zoning Commission with their recommendation for the Council to approve as submitted. Mr. Lucas Wiborg, Shingle Creek Capital, re-introduced himself to Council, stated that they had received previous approval for rezoning the property and a CUP allowing for the tenant and that the next step in the process was to obtain Site Plan Approval. He stated that he felt that remodeling of the existing building with high quality products, improving the parcel at 2070 Main Street and the tenantÓs commitment to their new facility, would be a good fit for both Centerville and the tenant. Additional discussion ensued regarding landscaping, fencing, office/showroom open to the public for viewing samples of products, drainage/pond depth and size per site, Rice Creek Watershed approval not yet submitted, asphalt installation, aesthetic enhancements to the exterior of the building, soil conditions/abatement, traffic, address being 2050 Main Street for emergency services but two (2) separate parcels would remain and happiness of revitalization of the site. Motion by Council Member King, seconded by Council Member Lakso to Approve the Submitted Site Plan for Shingle Creek Capital at 2050/2070 Main Street as Presented. All in favor. Motion carried. 2. 2010 Fairview Street Î Max Storage Enterprises a. Res. #22-0XX Î Approving Conditional Use Permit (CUP) For Max Storage Enterprises, LLC b. Site Plan Review Administrator Statz stated that the application for Conditional Use Permit had been submitted several months prior, a public hearing was held and left open for comments for two months. He stated that what is being proposed is mini-storage just larger units. He also stated that within the applicantÓs narrative of the project they will be marketing to tradespeople (plumbers, electricians, etc.) that have grown out of their homes and may need additional storage for equipment and supplies. He stated that tenants/employees would report first thing in the morning, load up and be off to job sites. He also stated that smaller businesses that operate within the defined ÐIndustrialÑ zoning could also operate out of the units. He explained that if a company desired to operate within the building that did not meet the ÐIndustrialÑ zoning, they would need prior consideration/approval for a Conditional Use Permit. Administrator Statz stated that the Site Plan has received review by the Building Official, Fire Department and Engineer. He also stated that the building would be required to be sprinkled and the building would be cut-faced block for the exterior materials. Page 6 of 10 City of Centerville Council Meeting Minutes March 9, 2022 Planner Carlson briefly reviewed his Planning Report that was contained in the packet, stated that there would be no outside storage on the site, no repairing of vehicles except owned by the individual tenant/no auto repair businesses operating on site, opening communications regarding tenants, lighting, landscaping, building materials, parking, no living in the building/units, no cooking in the building/units, potential for the building becoming condominiums in the future and the necessity of requiring a plat to reflect ownership. He also stated that the recommendations from the Planning & Zoning Commission and City Attorney have been contained in the report. Discussion ensued regarding Ðman-cavesÑ and the applicants mentioning that previously, applicants Mr. Chad Anderson and Mr. Nom Lee concurring but noted that they have changed that direction, only allowing for storage, operation of a small business such as light assembly not disturbing neighbors, not second homes, etc. Mr. Lee stated that both he and Mr. Anderson are small business owners. Additional discussion ensued regarding traffic flow, parking, research regarding demand completed by Mr. Anderson and Mr. Lee, City not licensing businesses, changes in use is not always known and attempting avoidance of uses not allowed, discussion of the CUP running with the land and attempts for the future and seeing needs, many CUPÓs would have to be completed again, opportunities for small business owners, hours of operation must follow noise ordinance, and not being gated and ability to access at all times. Mr. Anderson stated that that he is grounds keeper, leaser, etc. so he will always be on site. He also stated that there would be a screening process for tenants. Motion by Council Member Lakso to Adopt Res. #22-005 Î Granting a Conditional Use Permit for Max Storage Enterprises, LLC as Presented. Council Member Lakso stated that she felt that the City and Stantec have come a long way with the attendance of Planner Carlson at meetings, reports, recommendations, negotiations, foreseeing potential issues in the future and appreciates the continued partnership. Seconded by Council Member Koski. Additional discussion ensued regarding hours of operation, the noise ordinance, disturbances to others, nearest residence, close proximity to the daycare, business vehicles parking on site overnight, parking space allocations, no public nuisances on site, landlordÓs screening process (noises/vibration/disturbances to others), posting quite hours, ordinances in place and having that language in their contract for the tenant to sign that states the City ordinances. Motion by Council Member Lakso Amended the Original Motion: to Adopt Res. #22-005 Î Granting a Conditional Use Permit for Max Storage Enterprises, LLC with Inclusion of Ð, and the relevant laws shall be contained in any lease of the Subject PropertyÑ at the end of the sentence in Item #16. Council Member Koski Accepted the Friendly Amendment. Additional discussion took place regarding the ability to sublease and Kurt stated that most landlords do not want to sublease. Mr. Anderson stated that they would desire new leases as it Page 7 of 10 City of Centerville Council Meeting Minutes March 9, 2022 allows additional information regarding contact information, etc. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member King to Approve the Submitted Site Plan for 2010 Fairview Street Î Max Storage. All in favor. Motion carried. Mayor Love welcomed Max Storage Enterprises to Centerville. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz noted that the AdministratorÓs Report was included in the packet and that he would be happy to answer any questions regarding it. He added it was anticipated that Atlas Villas would be opening in April, receipt of applications for a large on-line retailer proposing a 150,000 square foot building with 300 employee parking spots and 600 delivery vehicle parking spaces. He stated that the Planning & Zoning Commission would be discussing the applications at their next meeting. He also stated that a traffic study needed to be completed regarding the proposed project. He reported that the Parks & Recreation Committee vacancy remained. Mayor Love suggested that Mr. Frevel may be interested if he is not accepted on the Fire Department. City Attorney Glaser - gave no report. Junior Council Member Peterson Î stated that Spring Break was happening. He briefly report about the hockey team, boys and girls basketball teams. Administrator Statz stated that the City was hiring for summer help, the individual must be 18 years of age or old, and if he knew of anyone to please let them know. 2. Council Reports a. Lakso Î Council Member Lakso stated that the history wall had been updated. Administrator Statz stated that the artifacts are from the Dupre Family Collection and that the Historical Society updates it every six (6) months or so per our contract. He stated that the Historical Society would on occasion be using some of their items also. Parks & Recreation Î Council Member Lakso gave no report. b. Koski Î Council Member Koski thanked Mr. Frevel for attending this evening to discuss Emerald Ash Borer. He stated that he had five (5) trees in his yard and the largest tree is an Ash and that he has treated it twice with chemicals from Menards. Page 8 of 10 City of Centerville Council Meeting Minutes March 9, 2022 He briefly discussed CouncilÓs Goals Setting/Strategic Planning Session and stated that Mrs. Love did a wonderful job facilitating it. He thanked Assistant Administrator Lewis for her presentation, stated that things seem to be more organized and professional. Planning & Zoning Commission Î Council Member Koski that stated that the two (2) items of discussion this evening were discussed at the meeting. Fire Steering Committee Î Council Member Koski stated that Chief Smith will be retiring on May 1, that Mr. Dan Ratka has been named Interim Chief. c. King - Economic Development Authority Î Council Member King gave no report. Fire Steering Committee Î Council Member King gave no update. Get scheduled with SBM and hiring process. A Process for interim and get us involved. Thanks to Athanasia appreciate and brighten things up and like what doing and hope to see more. Mosher appreciation looked at Mark and said thank you and retreat went well and structure last year and this year real well and thanks to Miss Love and EDa board getting interesting. d. Mosher Î Stated that he felt that the Goal Setting Session went very well. Police Governing Board Î Council Member Mosher gave no report. e. Love Î Mayor Love reported that he attended the Planning & Zoning Commission meeting, that it was well run and that they do great work allowing Council the ability to take the final steps needed. He also thanked them for their service. Mayor Love thanked Administrator Statz for planning the CouncilÓs Goal Setting/Strategic Planning Session. He thanked Staff for attending and CouncilÓs engagement and vision throughout the day. He thanked Mrs. Love for her planning and facilitating. He reported that she spent approximately 4-6 hours on the draft Strategic Plan. He stated that he had an opportunity to speak at a MN House hearing meeting in support of legislature associated with Mental Wellness Funding for first line workers (Police, Fire) bill would encourage PTSD treatment, wellness and funding. He hoped it would be helpful for those suffering and offer treatment to get back to work. He stated that the City is looking for volunteers with a vacancy on Parks & Recreation, looking for a Fete des Lacs Parade Coordinator and a Run Coordinator. Page 9 of 10 City of Centerville Council Meeting Minutes March 9, 2022 North Metro Telecommunications Commission Î Mayor Love gave no report. Police Governing Board Î Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Lakso, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting at 9:02 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 10 of 10 CITY OF CENTERVILLE WORK SESSION & CITY COUNCIL MEETING March 23, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session and City Council meeting on March 23, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL WORK SESSION MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 5:00 p.m. ROLL CALL Not Approved PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski (Via Zoom) Council Member Michelle Lakso Council Member Darrin Mosher Jr. Council Member Danny Peterson (Non-Voting) ABSENT: None. STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. ITEMS OF DISCUSSION 1. 2022 Draft Council Strategic Plan Discussion ensued on the 2022 Draft Council Strategic Plan. The goals in the Draft Council Strategic Plan emphasizes: Economic Development, Organizational Resilience, and Community Building. Points of interest include evaluating population 5,000, developing visual materials for reference during discussions surrounding development, re-examining allowed uses in B1 and B2 Zoning districts, promoting businesses and community events, promoting our history, expanding veterans programs, branding/rebranding, increased reporting of key data points, transparency, expanding educational opportunities for council and the community, succession planning, staff retention (internally and in our police and fire departments). Staff will revise the draft plan and present it to council at an upcoming council meeting. 2. Capital Projects Funding Plan The item was introduced by Administrator Statz, however the council did not have time for discussion before the regular meeting convened. The item will be discussed at an upcoming council meeting. City of Centerville Council Meeting Minutes March 23, 2022 III. ADJOURNMENT Mayor Love recessed the City Council Work Session at 6:23 p.m. allowing for a five (5) minute break prior to starting the regular City Council Meeting. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Michelle Lakso Council Member Darrin Mosher Jr. Council Member Danny Peterson (Non-Voting) ABSENT: Council Member Russ Koski STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that VIII. Old Business, Item #1. CivicPlus Contract Revision be pulled from the Agenda for additional review. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES Page 2 of 7 City of Centerville Council Meeting Minutes March 23, 2022 1. February 23, 2022 City Council Work Session and Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the February 23, 2022 City Council Work Session & Meeting Minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through March 23, 2022 (Check #34960-34983), & (1858E-1862E) 2. Centennial Lake Police Department Claims through March 17, 2022 (Check #14240-14258), (E2022020-2022022) & Payroll (Check #14238-14239) 3. Centennial Fire District Claims through March 22, 2022 (Check #9272-9276), (E2022004) & Payroll (Check #9269-9271) 4. Resolution Approving a Donation to Anoka County Historical Society 5. Voluntary Cost Share Agreement for 2022 LiDAR 6. Res. #22-0XX Supporting Housing and Local Decision Making Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member King to Approve the Consent Agenda as presented. All in favor. Motion carried. VIII.OLD BUSINESS 1. None IX. NEW BUSINESS 1. Non-Disclosure Agreement Î Project Banjo Administrator Statz gave a brief overview of the industrial project and stated that a large, online retailer is interested in purchasing three (3) parcels owned by the RehbeinÓs to construct a building for their operations. Attorney Glaser explained that the agreement protects the companyÓs identity at this time. He explained that normally everything that the City does is transparent; however, there is an exception that applies to trade secrets in the Minnesota Data Practices Act and this qualifies. He stated that the agreement allows for certain staff to work with Ryan Companies US, Inc. on behalf of the Client and if need be, private/confidential information will be released to those staff members who are covered by the agreement until such time as the Client releases the information publically. He explained that businesses utilize agreements similar to what is being proposed and it is very tailored to Cities. He stated that the ClientÓs name will be released when the public hearing is held at the Planning & Zoning Commission meeting on May 4, 2022. Page 3 of 7 City of Centerville Council Meeting Minutes March 23, 2022 Lengthy discussion ensued regarding the name of the company versus the five (5) page Confidentiality and Nondisclosure Covenant, definition of what is trade secret (i.e., name, processes for delivery of services, location/delivery, building plans, their request for the City to approve this, etc.) and fully funded by the applicant (Ryan Companies/Client). Motion by Council Member Mosher, seconded by Council Member Lakso to Approve the Non-Disclosure Agreement Î Project Banjo as presented. All in favor. Motion carried. 2. 2022-2024 EDA Strategic Plan Administrator Statz reviewed the EDAÓs Strategic three (3) year Plan with Council as provided in the packet. Brief discussion ensued. Motion by Council Member Lakso, seconded by Council Member King to endorse the EDA Strategic Plan. All in favor. Motion carried. 3. EDA Draft Letter to Downtown Residents Administrator Statz reviewed with Council that many residents in the downtown area have not been approached regarding potential for development or working with a developer since 2006- 2007 when the Beard Group was in town. He stated that the EDA desired to poll residents regarding their willingness to entertain options for their properties as there is a large amount of interest in Centerville. He also stated that the letter would be forwarded to only those residents in the M-1 and M-2 Districts. He stated that the EDA wanted to ascertain CouncilÓs support for forwarding the letter. Lengthy discussion was had regarding appropriateness of the letter or inquiry, not wanting to offend residents, drafting the language differently, concern for names and responses being public, including homes that are zoned B-1 along Main Street or utilizing survey software ensuring privacy to residents. Mayor Love suggested re-drafting the letter and including it in the next packet for consideration. Motion by Council Member Lakso, seconded by Council Member Mosher to Table the EDA Draft Letter to Downtown Residents as presented. All in favor Motion carried. 4. Res. #22-0XX - Supporting Policies Related to Public Safety Mental Health Administrator Statz reviewed the presented resolution and stated that he included information provided by the League of MN Cities, growing issue with public safety services, workerÓs compensation and PERA claims and want the Legislature to address treatment/education, state funding, insurance premiums and care for employees and families in public safety positions who experience work related trauma or dependents of those killed. Page 4 of 7 City of Centerville Council Meeting Minutes March 23, 2022 Mayor Love stated that by supporting the resolution would be forward to our State Senator and Representative. Motion by Council Member Mosher, seconded by Mayor Love to Approve the Res. #22-008 - Supporting Policies Related to Public Safety Mental Health as presented. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Sargent Walberg, Centennial Lakes Police Department was present in the audience and Mayor Love asked him to provide an update. Sargent Walberg stated that the intent is to appear monthly before Council to provide a Department update, that an officer will be leaving the Department in April, recently completed interviews for a CSO, a reserve officer is receiving field training, another officer just completed phlebotomist training and will be available to the Department and County if needed and another officer has just become an instructor for Radar and LiDAR. 1. Administrator/Engineer Report Administrator Statz noted that the AdministratorÓs Report was included in the packet and highlighted that there was a vacancy on the Parks & Recreation Committee, that the Fete des Lacs Committee is looking for volunteers, the City is hiring for Seasonal Public Works Staff and if response goes well maybe more than four (4) will be hired as additional work assignments are needed and that applicants must be at least 18 years of age. He stated that proposed ÐProject BanjoÑ continues to go forward and would be discussed at the next Planning & Zoning Commission in April with a public hearing being held in May. Council Member Mosher asked if they received any information about the 40 acres, parking lot, the building and taxes. Administrator Statz stated that all of this information would be discussed at the Planning & Zoning meeting along with an overall layout of the project. Mayor Love asked if the development was one (1) lot and Administrator Statz stated that this lot will be platted. Council Member King asked how long would a traffic study take and Administrator Statz stated that they have a draft study completed with additional review to follow. He did report that their submittals were very thorough. Assistant City Administrator Lewis - Assistant City Administrator Lewis reported that she is working to schedule a VeteranÓs Day event and stated that she was excited to work with the EDA on their goals and objectives. Attorney Glaser Î Attorney Glaser stated that Friday, April 29, 2022 was Anoka County Law Day. He explained that during COVID the event was not offered. He stated that the program provides individuals with free assistance/clinics for: Family Law, Immigration and Conservatory (i.e., wills, etc.) He stated that the Family Law portion is fabulous. Junior Council Member Peterson Î Mr. Peterson stated that the following week all juniors who signed up for taking the American College Testing (ACT) would be completing it and that all sophomores were taking the Minnesota Comprehensive Assessment (MCA) testing. Page 5 of 7 City of Centerville Council Meeting Minutes March 23, 2022 2. Council Reports a. Lakso Î Parks & Recreation Committee Î No report was given. Anoka County Fire Protection Council Î No report was given. b. Koski Î Planning & Zoning Commission Î Due to absence, no report was given. Fire Steering Committee Î Due to absence, no report was given. c. King Î Economic Development Authority Î No report was given. Fire Steering Committee Î No report was given. d. Mosher Î Economic Development Authority Î No report was given. Police Governing Board Î No report was given. e. Love Î Mayor Love stated that there was a recent fire in the City of Lino Lakes and that Centennial Fire District was the first Department to respond again. He thanked them for the great job that they were doing. North Metro Telecommunications Commission Î Mayor Love reported that many of the City Government Channels have been updated with new layout features, community messages, weather, time and social media options. He also reported that they have produced over 210 programs over the last 10 months (City meetings, High School sports, tournaments, local news and municipal programs). Mayor Love thanked Council for their service to the community and reported that he was recently in Washington D.C. advocating for the State and Centerville. He stated that he participated in several sessions, but one (1) hit home with a speaker from Ukraine. He stated that the people of Ukraine are fighting for the same freedoms and dreams that we have in America. He also stated that this has given him a new appreciation for our ideals. XI. ADJOURNMENT Motion by Council Member King, seconded by Mayor Love to Adjourn the Regularly Scheduled Council Meeting at 7:56 p.m. All in favor. Motion carried. COUNCIL WORK SESSION MEETING (ContÓd) I. CALL TO ORDER Page 6 of 7 City of Centerville Council Meeting Minutes March 23, 2022 Mayor Love called the meeting to order at 8:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher Jr. Council Member Danny Peterson (Non-Voting) ABSENT: Council Member Russ Koski (Via Zoom) Council Member Lakso STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. ITEMS OF DISCUSSION (ContÓd) 2. Capital Projects Funding Plan Brief discussion was had regarding whether to discuss the item with several members absent. Mayor Love stated that the item would be discussed at a later date. III. ADJOURNMENT Mayor Love recessed the City Council Work Session at 8:08 p.m. Page 7 of 7 04/08/22 3:17 PM CITY OF CENTERVILLE Page 1 Check Detail - use this one for check reports Check DateCheck #Vender NameCommentsAmount 13/31/2022001863EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 7$1,335.24 Check Nbr 001863 MINNESOTA DEPT OF REVENUE$1,335.24 13/31/2022001864EIRS/EFTPSFED W/H - PAY PERIOD 7$2,918.44 13/31/2022001864EIRS/EFTPSFICA/MED W/H - PAY PERIOD 7$4,377.02 Check Nbr 001864 IRS/EFTPS$7,295.46 13/31/2022001865EPERAPERA W/H - PAY PERIOD 7$3,990.41 Check Nbr 001865 PERA$3,990.41 14/8/2022001866EMINNESOTA DEPT OF REVENUEMARCH 2022 SALES TAX - COMM WATER$132.00 14/8/2022001866EMINNESOTA DEPT OF REVENUESOLID WASTE TAX - MARCH - GARBAGE$1,877.00 Check Nbr 001866 MINNESOTA DEPT OF REVENUE$2,009.00 ACH CHARGES - PSN - UTILITIES - SERV THRU 3-31-22 14/7/2022001867EPSN$362.84 ACH CHARGES - PSN - UTILITIES - SERV THRU 3-31-22 14/7/2022001867EPSN$362.84 ACH CHARGES - PERMITS & FEES - SERV THRU 3-31-22 14/7/2022001867EPSN$246.23 ACH CHARGES - MISC - SERV THRU 3-31-22 14/7/2022001867EPSN$5.91 Check Nbr 001867 PSN$977.82 LONG TERM DISABILITY INSURANCE - SERV THRU 4-30-22 13/31/2022034984 LINCOLN NATIONAL LIFE INSURANC$360.23 Check Nbr 034984 LINCOLN NATIONAL LIFE INSURANC$360.23 LIFE INSURANCE - SERV THRU APRIL 2022 13/31/2022034985 SUN LIFE INSURANCE COMPANY$103.26 SHORT TERM DISABILITY - SERV THRU APRIL 2022 13/31/2022034985 SUN LIFE INSURANCE COMPANY$180.97 Check Nbr 034985 SUN LIFE INSURANCE COMPANY$284.23 PHONESE RVICET HRU4- 22-22 14/13/2022034986 ALLSTREAM$101.11 Check Nbr 034986 ALLSTREAM$101.11 VISION CARE - SERV THRU 4-30-22 14/13/2022034987 AMERITAS$24.48 Check Nbr 034987 AMERITAS$24.48 DONATION - HISTORY 14/13/2022034988 ANOKA COUNTY HISTORICAL SOCIET$500.00 Check Nbr 034988 ANOKA COUNTY HISTORICAL SOCIET$500.00 14/13/2022034989 ANOKA COUNTY PROPERTY RECORDS2022 PROPERTY TAX - 24-31-22-33-0002$155.54 14/13/2022034989 ANOKA COUNTY PROPERTY RECORDS2022 PROPERTY TAX - 22-31-22-41-0047$33.06 14/13/2022034989 ANOKA COUNTY PROPERTY RECORDS2022 PROPERTY TAX - 23-31-22-13-0015$155.54 Check Nbr 034989 ANOKA COUNTY PROPERTY RECORDS$344.14 14/13/2022034990 ANOKA COUNTY PROPERTY RECORDS2358022.004 RECORDING - 1841 OLD MILL CT - ENCROACHM$46.00 Check Nbr 034990 ANOKA COUNTY PROPERTY RECORDS$46.00 14/13/2022034991 ANOKA COUNTY TREASURYBROADBAND - SERV THRU APRIL 2022$37.50 14/13/2022034991 ANOKA COUNTY TREASURYBROADBAND - SERV THRU APRIL 2022$37.50 14/13/2022034991 ANOKA COUNTY TREASURYBROADBAND - SERV THRU APRIL 2022$37.50 Check Nbr 034991 ANOKA COUNTY TREASURY$112.50 14/13/2022034992 BRYAN ROCK PRODUCTS, INC.RED BALL DIAMOND AGG - LAMOTTE PARK BALL FIELDS$5,113.60 Check Nbr 034992 BRYAN ROCK PRODUCTS, INC.$5,113.60 14/13/2022034993 CANON FINANCIAL SERVICES INC.P.W. COPIER - SERV THRU 3-31-22$33.13 Check Nbr 034993 CANON FINANCIAL SERVICES INC.$33.13 14/13/2022034994 CENTENNIAL LAKES POLICE DEPTAPRIL 2022 POLICE SERVICES$76,003.83 Check Nbr 034994 CENTENNIAL LAKES POLICE DEPT$76,003.83 14/13/2022034995 CENTENNIAL YOUTH HOCKEY ASSOC.REFUND DEPOSIT - WARMING HOUSE /RINK LIGHTING COMB$100.00 Check Nbr 034995 CENTENNIAL YOUTH HOCKEY ASSOC.$100.00 14/13/2022034996 CITY OF CENTERVILLEOPERATING SUPPLIES$202.45 14/13/2022034996 CITY OF CENTERVILLEFUEL$771.41 14/13/2022034996 CITY OF CENTERVILLEOPERATING SUPPLIES$46.12 14/13/2022034996 CITY OF CENTERVILLECUTTING EDGE/FORMS/ ETC - TRAILER HITCH$550.00 14/13/2022034996 CITY OF CENTERVILLET.PETERSON - TRAVEL - WATER SEMINAR$231.05 14/13/2022034996 CITY OF CENTERVILLESNACKS/COFFEE/POP/LUNCH - GOAL SETTING FOR COUNCIL$182.23 14/13/2022034996 CITY OF CENTERVILLETALKWORKS/WEBCAM W/ MICROPONE (A. LEWIS)$28.11 04/08/22 3:17 PM CITY OF CENTERVILLE Page 2 Check Detail - use this one for check reports Check DateCheck #Vender NameCommentsAmount 14/13/2022034996 CITY OF CENTERVILLEENDICIA - ON LINE POSTAGE$9.95 14/13/2022034996 CITY OF CENTERVILLE2022 MNFEA CONFERENCE - M. STATZ$250.00 14/13/2022034996 CITY OF CENTERVILLEZOOM MEETING (COVID)$14.99 14/13/2022034996 CITY OF CENTERVILLECORK BOARD$62.12 14/13/2022034996 CITY OF CENTERVILLEFUEL$370.42 14/13/2022034996 CITY OF CENTERVILLEBLDG SEMINAR - P. PALZER & D. SCHMITZ$140.00 14/13/2022034996 CITY OF CENTERVILLEFUEL$122.09 Check Nbr 034996 CITY OF CENTERVILLE$2,980.94 14/13/2022034997 CITY OF ROSEVILLEIT SUPPORT SERVICES APRIL 2022$618.59 14/13/2022034997 CITY OF ROSEVILLEIT SUPPORT SERVICES APRIL 2022$618.59 14/13/2022034997 CITY OF ROSEVILLEIT SUPPORT SERVICES APRIL 2022$618.59 14/13/2022034997 CITY OF ROSEVILLEIT SUPPORT SERVICES APRIL 2022$618.60 Check Nbr 034997 CITY OF ROSEVILLE$2,474.37 2085 W CEDAR ST - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$296.83 STREET LIGHTS - 395653-219678 - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$48.08 STREET LIGHTS - 395653-219699 - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$59.55 6800-20TH - RADIO FOR SCADA - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$15.66 6800-20TH - RADIO FOR SCADA - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$15.66 7100-20TH AVE N - TRAFSG - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$68.31 6900-20TH AVE - LIFT STAT - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$76.42 7087 -20TH AVE S - WATER TOWER - SERV THRU 3-28-22 14/13/2022034998 CONNEXUS ENERGY$201.48 Check Nbr 034998 CONNEXUS ENERGY$781.99 WATER METERS - 510M (27) 14/13/2022034999 CORE & MAIN$4,617.09 Check Nbr 034999 CORE & MAIN$4,617.09 14/13/2022035000 FIRST ADVANTAGEANNUAL ENROLLMENT - TESTING$68.33 Check Nbr 035000 FIRST ADVANTAGE$68.33 2022 ANNUAL FACILITY OPERATOR FEE 14/13/2022035001 GOPHER STATE ONE CALL INC$25.00 2022 ANNUAL FACILITY OPERATOR FEE 14/13/2022035001 GOPHER STATE ONE CALL INC$25.00 SERVICE THROUGH MARCH 2022 14/13/2022035001 GOPHER STATE ONE CALL INC$14.85 SERVICE THROUGH MARCH 2022 14/13/2022035001 GOPHER STATE ONE CALL INC$14.85 Check Nbr 035001 GOPHER STATE ONE CALL INC$79.70 GOVERNMENTAL MEMBERSHIP DUES 14/13/2022035002 ICC$145.00 Check Nbr 035002 ICC$145.00 2022 LMC ANNUAL CONFERENCE - M. STATZ 14/13/2022035003 LEAGUE OF MN CITIES$399.00 2022 LMC ANNUAL CONFERENCE - M. LAKSO 14/13/2022035003 LEAGUE OF MN CITIES$399.00 2022 LMC ANNUAL CONFERENCE - A. LEWIS 14/13/2022035003 LEAGUE OF MN CITIES$239.00 2022 MCMA ANNUAL CONFERENCE - A. LEWIS 14/13/2022035003 LEAGUE OF MN CITIES$425.00 Check Nbr 035003 LEAGUE OF MN CITIES$1,462.00 14/13/2022035004 MAMAA.LEWIS - MAMA NON-MEMBER LUNCHEON - 3-24-22$37.50 Check Nbr 035004 MAMA$37.50 14/13/2022035005 MET. COUNCIL ENV. SERV. (SDS)MAY 2022 WASTEWATER SERVICES$21,340.32 Check Nbr 035005 MET. COUNCIL ENV. SERV. (SDS)$21,340.32 14/13/2022035006 METROPOLITAN COUNCIL ENVIROMEN1ST QTR 2022 SAC REPORT/FEES$4,920.30 Check Nbr 035006 METROPOLITAN COUNCIL ENVIROMEN$4,920.30 BLDG PERMIT SURCHARGES - 1ST QTR 2022 14/13/2022035007 MN DEPT OF LABOR & INDUSTRY$412.50 PLUMBING PERMIT SURCHARGES - 1ST QTR 2022 14/13/2022035007 MN DEPT OF LABOR & INDUSTRY$13.45 MECHANICAL PERMIT SURCHARGES - 1ST QTR 2022 14/13/2022035007 MN DEPT OF LABOR & INDUSTRY$23.00 ELECTRICAL PERMIT SURCHARGES - 1ST QTR 2022 14/13/2022035007 MN DEPT OF LABOR & INDUSTRY$19.00 FIRE SUP. SURCHARGES - 1ST QTR 2022 14/13/2022035007 MN DEPT OF LABOR & INDUSTRY$81.50 Check Nbr 035007 MN DEPT OF LABOR & INDUSTRY$549.45 MAY 2022 HEALTH INS. 14/13/2022035008 MN PEIP$4,401.32 Check Nbr 035008 MN PEIP$4,401.32 04/08/22 3:17 PM CITY OF CENTERVILLE Page 3 Check Detail - use this one for check reports Check DateCheck #Vender NameCommentsAmount 14/13/2022035009 PRESS PUBLICATIONSLOCAL BOARD OF APPEAL & EQUALIZATION$53.75 Check Nbr 035009 PRESS PUBLICATIONS$53.75 14/13/2022035010 RECYCLE TECHNOLOGIESRECYCLING EVENT - 3-12-2022$469.55 Check Nbr 035010 RECYCLE TECHNOLOGIES$469.55 14/13/2022035011 REPUBLIC SERVICES, INC.GARBAGE SERVICES - MARCH 2022$16,961.29 14/13/2022035011 REPUBLIC SERVICES, INC.RECYCLING SERVICES - MARCH 2022$4,415.34 14/13/2022035011 REPUBLIC SERVICES, INC.GARBAGE SERVICES - FEB. 2022$16,973.97 14/13/2022035011 REPUBLIC SERVICES, INC.RECYCLING SERVICES - FEB. 2022$4,572.76 Check Nbr 035011 REPUBLIC SERVICES, INC.$42,923.36 14/13/2022035012 SAFEGUARD SECURITYAPRIL MONTHLY FIRE ALARM MONITORING W/ SERVICE PLA$44.95 Check Nbr 035012 SAFEGUARD SECURITY$44.95 14/13/2022035013 SHI INTERNATIONAL CORPHP ELITE BOOK 850 - A. LEWIS$1,189.00 Check Nbr 035013 SHI INTERNATIONAL CORP$1,189.00 14/13/2022035014 SWEENEY, KRISMILEAGE REIMBURSMENT - THRU 4-6-22$4.01 14/13/2022035014 SWEENEY, KRISMILEAGE REIMBURSMENT - THRU 4-6-22$4.01 14/13/2022035014 SWEENEY, KRISMILEAGE REIMBURSMENT - THRU 4-6-22$23.63 Check Nbr 035014 SWEENEY, KRIS$31.65 14/13/2022035015 TASCADMINISTRATION FEES - COBRA - SERV THRU 5-31-22$10.00 Check Nbr 035015 TASC$10.00 14/13/2022035016 TIMESAVER OFF SITE SECRETARIALPLANNING & ZONNING - 3-1-22$190.50 Check Nbr 035016 TIMESAVER OFF SITE SECRETARIAL$190.50 14/13/2022035017 TOTAL COMPLIANCE SOLUTIONS, INA.LEWIS - UD SERVICES (PRE-EMPLOYMENT)$49.00 Check Nbr 035017 TOTAL COMPLIANCE SOLUTIONS, IN$49.00 14/13/2022035018 TRI-STATE BOBCAT, INC.REPAIRD TO BOB CAT SNOW THROWER ATTACHMENT$518.49 Check Nbr 035018 TRI-STATE BOBCAT, INC.$518.49 14/13/2022035019 ULINEPOLY MATTRESS COVERS$283.80 Check Nbr 035019 ULINE$283.80 14/8/2022035020 EDATO TRANSFER FUNDS TO EDA$32,900.00 Check Nbr 035020 EDA$32,900.00 14/13/2022035021 ANOKA COUNTY TREASURYLIDAR COST SHARE - C0009171$2,500.00 Check Nbr 035021 ANOKA COUNTY TREASURY$2,500.00 14/13/2022035022 INDIGO SIGNSNAME PLATE - A. LEWIS$217.80 Check Nbr 035022 INDIGO SIGNS$217.80 $223,871.34 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 3/18/2022 - 3/28/2022Mar 28, 2022 03:39PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1426103/28/2022ANOKA COUNTY545.16 1426203/28/2022AXON ENTERPRISE, INC17,072.01 1426303/28/2022BLAINE LOCK & SAFE, INC4.25 1426403/28/2022CLIMATE MAKERS, INC.3,764.85 1426503/28/2022GEORGE'S INC40.00 1426603/28/2022THE HOME DEPOT PRO878.69 1426703/28/2022LEAGUE OF MN CITIES INS TRUST57,634.00 1426803/28/2022LOFFLER COMPANIES222.00 Grand Totals: 80,160.96 Payroll Checks #14259-14260 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks and Recreation VII.4 TITLE OF ISSUE: Centerville Lions Cadillac Dinner BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are applications for a Special Event Permit and Temporary Liquor License associated with the Centerville Lions annual Cadillac Dinner, hosted at the St. Genevieve Community Center. COST AND SOURCE(S) OF FUNDING: No direct cost. Requesting fee waiver. REQUESTED COUNCIL ACTION: Motion to approve the Special Use Permit and Temporary Liquor License for the Centerville Lions Cadillac Dinner. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Permit Applications Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks and Recreation VII.5 TITLE OF ISSUE: Park Facility Use Permits BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are three (3) Park Facility Use Permit applications. The Parks & Recreation Committee is recommending approval of all three, by unanimous vote. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED COUNCIL ACTION: Motion to approve three Park Facility Use Permits as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Permit Applications Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks and Recreation VII.6 TITLE OF ISSUE: Fete des Lacs Budget Items BACKGROUND AND SUPPLEMENTAL INFORMATION: As we prepare for Fete des Lacs 2022, staff wants to update the Council on our progress and seek authorization for some budget adjustments. + $1,500 - 5k/8k Run Coordinator/Timer (volunteer stepping down, so need additional scope from vendor) + $1,800 - Fireworks Display (supply chain price increase; could eliminate add'nl cost with smaller show) - $1,000 - GameTruck (no Sunday event this year) Net increase of $2,300 for Fete des Lacs expenses. The Parks & Rec Committee unanimously recommended the additional 5k/8k Race Coordinator Scope/Fee. The 2022 Fete des Lacs Budget (incl. 5k/8k Run) is around $12,800. COST AND SOURCE(S) OF FUNDING: $2,300 - General Fund Budget REQUESTED COUNCIL ACTION: Motion to approve additional costs for Fete des Lacs events as detailed above and related vendor contracts. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mark Statz From:Bennie Netzley <bennie@hollywoodpyrotechnics.com> Sent:Thursday, March 31, 2022 9:57 AM To:Mark Statz Subject:Re: Centerville festival Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark, IhaveyoupencilledinforFridaythe15th. Idohavesomeunfortunatenewspricesinthepyroindustryarewayupthisyear.ŷğƷ͸ƭprettymuchthecasewith everyonetheseķğǤƭͶEverythingcostsmore.Ourcostshaveincreasedaround30%overlastyear.Everythingfrom shipping,fuel,insurance,andlabortothefireworksthemselvesarecostingmorethesedays.Eventruckrentalsareup about50%! Tokeepasimilarshowtolastyear,ǞĻ͸ķbelookingat$7800.Wecanstillmaintainyourbudgetof$6k,butjustwanted toletyouknowthattheshowatthispricepointwillbesmallerthanlastyear.Wecouldalsolookatanythingin betweentohelplessenthehittotheduration. Asalways,thankyoufortheyearsofbusiness! Best, BennieNetzley Manager and Display Operator Hollywood Pyrotechnics, Inc. 1567 Antler Point Eagan, MN 55122 OperationsCenterinPineCity,MN 763-218-1638 cell 866-PYRO411 tollfree 651-454-7975 fax eMail:Bennie @HollywoodPyrotechnics.com Web:www.HollywoodPyrotechnics.com Facebook:www.Facebook.com/HollywoodPyrotechnics Vimeo:www.vimeo.com/HollywoodPyrotechnics YouTube:www.YouTube.com/user/HollywoodPyrotech Great Fireworks for You! OnMar24,2022,at2:03PM,MarkStatz<MStatz@CENTERVILLEMN.com>wrote: 1 JustreachingouttogetyouonourscheduleforFriday,July15. GetOutlookforiOS 2 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks and Recreation VII.7 TITLE OF ISSUE: Donation Acceptance BACKGROUND AND SUPPLEMENTAL INFORMATION: A resident of Centerville donated a 6-place bicycle rack to the City and requested to remain anonymous. The rack has been placed at Laurie LaMotte Memorial Park near the ballfields. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Accept the Anonymous Donation of a 6-place Bicycle Rack Currently Located at Laurie LaMotte Park near the Ballfields. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Community Safety Grant 3133!Hvjefmjoft! CenterPoint Energy offers matching grants to cities served by the company through the Community Safety Grant Program. In 2022, the program will award grants up to $2,500, giving priority to applications focusing on safety equipment or safety-related projects. Priority will be given to franchised cities that have not received a grant in the last year. DSJUFSJB!IPX!UP!BQQMZ! !! Complete application on page 2 and email to: Fmjhjcjmjuz!! Proposed equipment or special project must be initiated SafetyGrants@CenterPointEnergy.com or sanctioned by a city served by CenterPoint Energy. If you have questions contact: Each application must be signed by the City Beth Brown at 612-321-4899. Manager, Administrator or Clerk. We will only accept one request from each city. Ujnfmjof! Ovncfs!boe!bnpvou!pg!hsbout! May 6: Grant applications due ¤ The company will award grants up to a maximum amount of $2,500 until the 2022 funds are depleted. The funding Week of May 23: Notification of grant status ¤ request cannot exceed 50 percent of the total equipment to cities or project cost. June-August: Check mailed or ¤ Fmjhjcmf!qspkfdut! deliveries scheduled and completed The equipment or project must be used for safety initiatives in the community. Grant program funds will be used to leverage local funds. Examples of eligible safety equipment include: ¤ Multi-gas breathing apparatus Fire fighting equipment ¤ Thermal imaging cameras ¤ Extraction tools ¤ Self-contained breathing apparatus ¤ Line locating equipment ¤ Portable positive pressure oxygen kit ¤ Specialized rescue vehicles and equipment ¤ Emergency communication equipment ¤ Defibrillators ¤ Civil defense outdoor warning sirens ¤ Traffic control equipment ¤ Exclusions Supplemental, routine and/or ongoing city ¤ budget expenses ¤ Body cameras ¤ Law enforcement weapons or restraints ¤ Events Memorials ¤ OPUF;!All grants are at the sole discretion of CenterPoint Energy. DOQ!2415!)2.3133*!Qbhf!2!pg!3 Community Safety Grant Application Centerville Bqqmjdbou!djuz 1880 Main Street55038 Djuz!Ibmm!beesftt\[JQ!dpef Matthew MontainBattalion Chief Sfrvftups!obnfUjumf (651) 792-7900 QipofGby Matt.Montain@CentennialFire.Org Fnbjm!beesftt This grant would fund the purchase of MSA Altair Multi-gas Monitors Xibu!frvjqnfou!ps!tqfdjbm!qspkfdu!bsf!zpv!btljoh!vt!up!ifmq!gvoe@ for our first out responding fire apparatus. This grant would be for the purchase of MSA Altair Multi-gas monitors. These monitors Frvjqnfou0tqfdjbm!qspkfdu!eftdsjqujpo!)csjfg* detect and read the levels of potentially dangerous gases on a scene. The monitors read the levels of oxygen, carbon monoxide, sulfur dioxide and hydrogen sulfide. They alert and warn the responders of elevated readings as well as help determine area of origin. The monitors are crucial for firefighter safety on calls with potential gas leaks, various odors and on fire scenes. 4,250.00 Upubm!frvjqnfou0tqfdjbm!qspkfdu!dptu!!% 2,125.00 Bnpvou!pg!gvoejoh!sfrvftu!!!!!!!!!!!!!!!!!!% )Nbyjnvn!jt!%3-611/!Gvoejoh!sfrvftu!dboopu!fydffe!61!qfsdfou!pg!upubm!frvjqnfou0qspkfdu!dptu/* This request would assist the fire department in their response to emergency situations Ipx!xjmm!zpvs!sfrvftu!cfofgju!uif!dpnnvojuz@ involving potential gas leaks, odor concerns and on fire scenes. Having the right equipment on a scene with an unknown problem is cruicial for the safety of our commmuinity and neighbors. These monitors will ensure accurate readings on scene to determine problems on scene. Tjhobuvsf!)sfrvjsfe* Tjhobuvsf Benjojtusbups-!nbobhfs!ps!dmfsl!)qsjou!obnf* UjumfEbuf Email application to: Questions? SafetyGrants@CenterPointEnergy.comContact: Beth Brown 612-321-4899 DOQ!2415!)2.3133*!Qbhf!3!pg!3 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks and Recreation VII.9 TITLE OF ISSUE: Parks & Recreation Maintenance - Fund 45202 BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff researched the State Contract for port-a-pot providers and the City's current vendor was on the list (Air Fresh Industries). Staff requested a bid from them for an annual contact and it is contained in the packet. The quote was for $5/per ADA unit over last years contacted price and also under the State Contract rate of $136/per ADA unit for the vendor which is allowable per the State's requirements. Staff obtained an additional quote from On Site Companies also contained in the packet. It should be noted that On Site Companies is also on the State Contract. COST AND SOURCE(S) OF FUNDING: $115/Unit - 6 Parks dependent on Extra Services Throughout the Year REQUESTED COUNCIL ACTION: Motion to approve the Annual Contract (2022) from Airfresh Industries for Port-a-Pots and their Services as Presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Quotes Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item #Department: Requested Council Meeting Date: , 2022 EDA TITLE OF ISSUE: EDA Letter to Residents in the Downtown Area BACKGROUND AND SUPPLEMENTAL INFORMATION: At the March ,2022 edevelopmentone of the goals COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: Motion to endorse the EDA letter to be sent to downtown residents gauging their interest in talking with a developer(s). For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ EDA Letter Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Date:March31,2022 StreetAddressCenterville, MN55038 Dear: Weouttoletyouknowthecityisreceivingalotofinterestindowntown redevelopment.Unliketheredevelopmentproposalin2006,thecityisnotworkingwithone developer,exclusively,norisitseekingaMasterDevelopertoredevelopallofdowntownatonce. PleasecontactCityAdministratorMarkStatzat651792orMstatz@centervillemn.comwith anyquestions. JeffHanzal,PresidentEDA CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 EDA IX.II.1 TITLE OF ISSUE: Yellow Ribbon Community BACKGROUND AND SUPPLEMENTAL INFORMATION: honor our veterans and their families, the city would like to designate Cente a Yellow Ribbon Community. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED COUNCIL ACTION: Motion to pass a resolution designating Centerville a Yellow Ribbon Community. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE RESOLUTION #22-0 DESIGNATING CENTERVILLE A YELLOW RIBBON COMMUNITY WHEREAS, the Beyond the Yellow Ribbon (BTYR) is a nationally recognized organization whose purpose is to provide support and advocacy for active duty service people and their dependents, and disabled and retired veterans of the United States armed forces; and WHEREAS, a Yellow Ribbon community unites all areas within a community to create a Comprehensive network that connects and coordinates agencies, organizations, r esources and employers for the purpose of proactively supporting service members and military families; and, WHEREAS, the Beyond the Yellow Ribbon Communities work to build an enduring and sustainable network of support by working together to assist military service members and their families during deployment and reintegration. WHEREAS, the cityÓs goal is to assist military families and honor them in our local community; and, NOW THEREFORE, BE IT RESOLVED THAT the city of Centerville by and through its City Council, hereby designates the City of Centerville a Yellow Ribbon Community; and, BE IT FINALLY RESOLVED, the City Administrator, or their designee, is authorized to execute on behalfofthecity/town,anydocumentsnecessaryto effectuate this decision to designate Centerville a Yellow Ribbon Community. Passed by the City Council of the City of Centerville this 13th day of April, 2022. ______________________________ D.Love, Mayor Attest: ______________________________ Teresa Bender, City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item #Department: Requested Council Meeting Date: April 13, 2022 EDA TITLE OF ISSUE: EDA Appointment BACKGROUND AND SUPPLEMENTAL INFORMATION: he city received a resignation for an unexpired three-year ter July 30, 2021. The EDA interviewed candidates at their January 2021 meeting, and unanimously selected Mark Remillard to fill the unexpired term, along with an additional six years as outlined in the EDA by-laws. Commissioner Remillard was sworn in last February; however a resolution appointing him to the EDA was not passed by council at that time. ouncil isasked to approve the resolution appointing Mr. Remillard to the EDA, with term expiring July 30, 2027. COST AND SOURCE(S) OF FUNDING: No cost. REQUESTED COUNCIL ACTION: Motion to appoint Mark Remillard to the EDA. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ STATEOFMINNESOTA CITY OF CENTERVILLE RESOLUTION #22-0 APPOINTMENT OF EDA COMMISSIONER WHEREAS, the Resolution of the City Council of Centerville authorized the creation of the Economic Development Authority of the City of Centerville, and thusly defined the initial terms of office tor the three appointedcommissioners in successive periods of three, four, and five years; and, WHEREAS, the city received a resignation, creating a vacancy for the unexpired three-year term expiring on July 30, 2021; and, WHEREAS, the cityÓs Economic Development Authority (EDA) interviewed candidates on January 20, 2021, and unanimously selected Mark Remillard to serve on the EDA; and, WHEREAS, Mark Remillard was sworn into office on February 1, 2021; and, NOW THEREFORE, BE IT RESOLVED THAT the city of Centerville by and through its City Council, hereby authorizes the appointment of Mark Remillard to the Economic Development Authority (EDA) to fill the term that expired on July 30, 2021, along with six additional years, expiring on July 30, 2027, as out lined in the EDA by-laws; and, BE IT FINALLY RESOLVED, the City Administrator, or their designee, is authorized to execute on behalf of the city/town, any documents necessary to effectuate this decision to approve the appointment to the Economic Development Authority (EDA). Passed by the City Council of the City of Centerville this 13th day of April, 2022. ______________________________ D.Love, Mayor Attest: ______________________________ Teresa Bender, City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks and Recreation IX.3 TITLE OF ISSUE: Request for Proposals - Preferred Emerald Ash Borer Injection Treatment Provider-Tree Service BACKGROUND AND SUPPLEMENTAL INFORMATION: Following resident inquiry and a discussion at Council, staff completed research regarding programs offered by neighboring cities. The Cities of Lino Lakes and Anoka both offer to their residents a preferred vendor that the City has received proposals from for reduced rates associated with treatment of infected trees. Mr. Frevel appeared before the Parks & Recreation Committee at their April meeting and presented a large amount of information regarding the infestation and potential devastation of a large amount of Ash trees in Centerville. Mr. Frevel would like educational information forwarded to residents along with treatment options. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve the Presented Request for Proposal Document Relating to Obtaining Quotes for Contractor Services/Injections for Treatment of Privately Owned Trees Infected by the Emerald Ash Borer. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Request for Proposal Document Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CityofCenterville RequestforProposalsforTreeInjectionServices IssueDate:April13,2022 ProposalDueDate:___________________at4PM PROPOSALREQUEST Overview TheCityofCentervilleisrequestingproposalsfromqualifiedcontractorstoperforminjectionstoprotect treesonwĻƭźķĻƓƷƭ͸privatelyownedashtreesfromemeraldashborer. Goals Provideabulkratediscounttoresidentswhoareinterestedinprotectingtheirtrees. MapprivateashtreesthatreceivedinjectionstoaidinCityEABplanning/data gathering. Educateresidentsaboutthebenefitsoftreatingashtreestoprotectagainstemerald ashborer. Instructions Proposalsmustinclude: 1. Companydetailsandqualificationsofallstaffoverseeingwork 2. Feeschedulesforprivatetrees(tablesareprovidedonpgs.56) 3. Exampleoutreachmaterials 4. 2referencesfrommunicipalitiesthatoperatesimilarEABprograms Proposalsshallbesubmittedviaemailto:PaulPalzer,PublicWorkDirectorat: ppalzer@centervillemn.com. TheCityreservestherighttorejectanyandallproposals,orpartsthereof.TheCityreservestherightto negotiatespecificworkelementswithaProposerintoacontractoflesserorgreaterexpensethan describedinthisRFPortƩƚƦƚƭĻƩ͸ƭproposal.ThisisaRequestforProposals,notacompetitivebid process.TheCity,bythisRFP,doesnotpromisetoacceptthelowestcostproposal.Rather,the proposalswillbereviewedbytheevaluationcriterialistedbelow. EvaluationCriteria Citystaffwillevaluateproposalsbaseduponthefollowingcriteria: 1. Proposedfeeschedule(usetheincludedtables) 2. QualificationsofContractor,includingexperienceoperatingsimilarprogramsformunicipalities 3. Referencesfrommunicipalitieswithsimilarprograms 4. Marketingmaterialexamplesprovided Deadline:Proposalsmustbesubmittednolaterthan__________________at4:00PM. RequestforProposals Background TheCityof/ĻƓƷĻƩǝźƌƌĻ͸ƭgoalistoofferapreferredvendortoourresidentstoprovideeducation andreducedratesforinsecticideinjectionsfortreatmentofthosetreesthatwillremainviable tocontinuegrowth. Withincreasinglevelsofinfestationapparentthroughoutourcommunity,ithasbecomecritical thattheCityassistresidentswiththisissueinfashionpossibletostreamlinetheprocessfor residentsseekinginjectionstoprotecttheirprivatelyownedashtreesandofferingthem educationregardingpossibleinfestationandramifications. TheCitycurrentlyhasnoprograminplaceforprovidingtreatmentsfortreesonprivate property. PROPOSERINFORMATION CompanyDetails Aproposermustbeaproperlyinsured,respected,financiallyviablecompanythathasbeenin businessforatleastfive(5)years,withatleastthree(3)yearsofexperienceperformingplant healthcareorinjectiontreatmentsforlocalunitsofgovernmentorotherpublicagencies.There mustbeatleastoneISAcertifiedarboristavailabletosupervisetheprogramandtheapplication crew(s).Allmembersoftheapplicationcrewmustbelicensedcommercialpesticideapplicators. Eachproposermustprovidealistofthree(3)municipalorpublicagencyreferences. Treeinspections Treeinspectionsshallbeperformedpriortorecommendingtreatmenttoresidents.These inspectionsmustbeperformedbyapersonwhoisatminimum,aCertifiedMNTreeInspector oranISACertifiedArborist.Individualsrecommendingtreatmentmustbequalifiedtoidentify emeraldashborerinthefieldandhaveexperienceevaluatingtreecondition,particularlyasit relatestodeterminingwhichtreesaresuitablecandidatesforinjectionandwhicharenot. TreatmentoftreesexhibitingthefollowingconditionsmustbenotedandreportedtotheCity uponinspection,treatmentornonetreatment: Morethan30%canopydecline Signsofseveredecayintrunkormajorbranches Majorcracksintrunkormajorlimbs Fungalfruitingbodiespresentontrunk INJECTIONDETAILS Chemical Injectionsmustbewithaliquidformulationof4%emamectinbenzoate Alllabeldirectionsforchemicalproductusedmustbefollowed. Ataminimum,treeslessthan22inchesDBHshallbetreatedwith2.5mlof4% emamectinbenzoatesolution/inchDBH,treesgreaterthan22inchesDBHshallbe treatedwith5mlof4%emamectinbenzoatesolution/inchDBH. wĻƭźķĻƓƷƭ͸trees InjectionsperformedonƩĻƭźķĻƓƷƭ͸privatelyownedtreeswillbedrivenbypublicdemand,so numbersoftreatmentsforthesetreeswillnotbeavailableatthistime.Residentsshall undertaketreatmentswithyouifdesiredbutwillsolelybefortheirprivatelyownedtrees. PrivateProperty ThehomeownerwillcontacttheContractordirectlytoinitiateaninspection,receiveaquote, andprovidepermission.TheContractorshallinspecttheashtreesonprivatepropertyand determinewhethertheyareappropriatefortreatment. Guarantee Twoyearwarrantyrequiredforallprivateinjections.IfatreeiskilledbyEABduringthistwoyear period,orifcanopylossattributabletoEABbecomesequaltoorgreaterthan50%duringthissame periodwithactivebeetlesorlarvaefound,a100%refundwillberequired. CostProposal Proposersshallfillouttheincludedcostandrateformsforprivatetreetreatments.Proposedfee scheduleshallincludetheincludedtablesaswellasanyadditionalfees,costsfor consultation/assessmentvisitswithhomeowners,andtaxes. Listing Contractorswillprovidealistingofallprivatelyownedtree(s)treatedbythemtotheCityonamonthly basis. EducationandOutreachMaterials Contractorshallprovideoutreachmaterials,suchasapostcardorpamphlettoallresidentstoinform themabouttheprogram.Theoutreachmaterialsshallbesentinthemail.Contractorsshallinclude bothcostsforthismailingandexamplesofpreviousoutreachmaterialsusedforsimilarprogramswith proposal.TheCitywillsupplementthemailedoutreachmaterialswithnewsletterarticlesand potentiallywithpostsonCitysocialmediaaccounts.Anyotherdistributionofmaterials,doorknocking, oranyotherformsofsolicitationshallnotoccurwithpriorapprovalfromtheCity. ContractPeriod Contractshallbeineffectfor20222023.Thecontractmaybeextendeduponthe/źƷǤ͸ƭdiscretion. Termination TheCityreservestherighttoterminatethiscontractimmediatelywithoutcauseatanytimeduringthe contract.Intheeventofsuchtermination,theCityshallprovideContractorwrittennoticeofthe terminationanduponreceiptofsame,Contractorshallimmediatelyceaseanddesist/ƚƓƷƩğĭƷƚƩ͸ƭ provisionofservicesunderthiscontract.TheCityalsoreservestherighttonegotiatechangesin chemical,ratesapplied,andfeescheduleswiththeContractorduringthedurationofthecontractinthe eventthatadvancementsinthetreatmentoftreestoprotectagainstEABbecomeavailable. TreatmentRateandCostTableforPrivateTrees Rate Priceperinch DiameterPricepertreeTotalPrice (DBH) (ml.product/tree) ЊЉͼ ЊЊͼ ЊЋͼ ЊЌͼ ЊЍͼ ЊЎͼ ЊЏͼ ЊАͼ ЊБͼ ЊВͼ ЋЉͼ ЋЊͼ ЋЋͼ ЋЌͼ ЋЍͼ ЋЎͼ ЋЏͼ ЋАͼ ЋБͼ ЋВͼ ЌЉͼ ЌЊͼ ЌЋͼ ЌЌͼ ЌЍͼ ЌЎͼ Etc. Total CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Administration IX. TITLE OF ISSUE: Consider Rescheduling of City Council Meetings BACKGROUND AND SUPPLEMENTAL INFORMATION: At least two members of the City Council will be attending the League of MN Cities Conference in Duluth on June 22 - 24. Staff is asking Council to consider whether or not to move this date to either June 21 (Tuesday) or June 29 (one week later). The July 13 City Council meeting falls during Fete des Lacs (on Public Safety Night). Staff is asking Council to consider whether or not to move this date to July 11 (Monday), July 18 (Monday) or July 19 (Tuesday). COST AND SOURCE(S) OF FUNDING: No cost. REQUESTED COUNCIL ACTION: Motion to move the June 22 Regular City Council Meeting to ___________________. Motion to move the July 13 Regular City Council Meeting to ___________________. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ JANUARY2022JULY2022 2022 SMTWTFSSMTWTFS 112 35678356789 244 910111213141510111213141516 1617181920212217181920212223 2324252627282924252627282930 303131 FEBRUARY2022AUGUST2022 D.LOVE..........................................................MAYOR SMTWTFSSMTWTFS COUNCIL MEMBER RUSS KOSKI................................ 55 123412346 COUNCIL MEMBER MICHELLE LAKSO....................... 6789107891013 11121112 COUNCIL MEMBER STEVE KING................................ COUNCIL MEMBER DARRIN MOSHER....................... 1314151617181914161517181920 2021222324252621222324252627 MARK STATZ............CITY ADMINISTRATOR / ENG. TERESA BENDER...................................CITY CLERK 2828293031 27 BRUCE DEJONG.....................FINANCE DIRECTOR KRIS SWEENEY.....................SR. ACCOUNT CLERK PAUL PALZER..........................PUBLIC WORKS DIR. MARCH2022SEPTEMBER2022 DAN SCHMITZ.......................BUILDING INSPECTOR SMTWTFSSMTWTFS TEDD PETERSON............................PUBLIC WORKS 353 12412 JAMES HUISENGA...........................PUBLIC WORKS 678910111245678910 SPECIAL EVENTS 1314151617181911121314151617 JAN. 14 ..........ICE SKATING PARTY - LAMOTTE PARK 2021222324252618192021222324 FEB. 12 ...........ICE SKATING PARTY - LAMOTTE PARK APRIL 22.......................................................EARTH DAY 282930312526282930 2727 JUNE 14, 21 & 28...........................MUSIC IN THE PARK JUNE 10 & 11.................................GARAGE SALE DAYS JUNE 18..........8am-12 noon CITY WIDE CLEANUP DAY APRIL2022OCTOBER2022 JULY 5, 12, 19, & 26........................MUSIC IN THE PARK SMTWTFSSMTWTFS JULY 7, 14, 21, & 28............................MAIN ST. MARKET 121 JULY 12-17..............................................FETE DES LACS 34567892345678 AUG. 2....................................................NIGHT TO UNITE AUG 4,11.............................................MAIN ST. MARKET 101112131415169101112131415 AUG 9..................................STATE PRIMARY ELECTION AUG16..........................................MUSIC IN THEPARK 1819202316181920 172122172122 NOV 8.................................STATE GENERAL ELECTION 2425262728293023242526272829 TBD..................................................MOVIE IN THE PARK 3031 CITY COUNCIL MEETING MAY2022NOVEMBER2022 PARKS AND REC. COMMITTEE SMTWTFSSMTWTFS PLAN. AND ZONING COMMISSION 123456712345 NORTH METRO TELECOM COMMISSION 8910111213146789101112 6:00 PM - 1301 81st AVE. NE, SLP 1516171819202113141516171819 ECONOMIC DEVELOPMENT AUTHORITY 2325262820232526 222427212224 FETE DES LACS 29303127282930 PLANNING COMMITTEE - 5:00pm FIRE STEERING - 6:00 200 CIVIC HGTS CIRCLE, CIRCLE PINES JUNE2022DECEMBER2022 ANOKA CNTY FIRE PROTECTION COUNCIL SMTWTFSSMTWTFS 7:00pm - LOCATION VARIES 1234123 P.D. GOVERNING BOARD - 7:00 54 NORTH RD., CIRCLE PINES 55 678910114678910 HOLIDAY-CITY HALL CLOSED 13151618131516 12141711121417 SPECIAL EVENTS 1920212223242518192021222324 NOTE: All meetings begin at 6:30 PM unless otherwise noted. 262728293025262728293031 In-person meetings will be held at City. All meetings are Live Streamed: www.northmetrotv.com/centerville-stream/ I:\\616\\616GEN\\cad\\dwg\\616COLORCAL-2022