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Home My WebLink About2022-03-09 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING March 9, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on March 9, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher Junior Council Member Danny Peterson (Non-Voting) ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser City Planner Phil Carlson II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that a resident desired to address Council with concerns regarding Emerald Ash Boring. Motion by Council Member King, seconded by Council Member Lakso to Approve the Agenda as presented. All in favor. Motion carried. CITIZEN COMMENT Mr. Matt Frevel, 7180 Clear Ridge, addressed Council and stated that he has concerns regarding Emerald Ash Borer. He stated that he has 14 trees in his yard that are infected, that there are many ash trees in the community and neighboring communities, if something is not done (treat or remove) this spring many will die. He stated that he is aware that other communities offer programs reduced rates to their residents regarding treating or removal and was wondering if the City was willing to explore options. He stated that felt that it would be a City problem is residents City of Centerville Council Meeting Minutes March 9, 2022 allowed for their trees to die and they remained standing. He also stated that he is aware that discussions were held in 2009-2010 regarding the infestations and Council desired not to take action. Mr. Frevel stated that he would be attending the Parks & Recreation Committee to discuss his concerns, possibilities for programs/grants, etc. IV. APPOINTMENTS/PRESENTATIONS 1. Ms. Mary Wells, Assessor – 2022 Assessment Update Ms. Wells addressed Council and reviewed her presentation that was including in Council’s packet. She stated that Anoka County would be forwarding statements in mid-March to homeowners. She briefly discussed that the market trend throughout Anoka County has been that home values have increased from 17-26% due to the rather than normal seller’s market. Discussion ensued regarding if taxing unit’s budgets remained stable, with the increased home values, residents would not experience a tax increase; classification median increases (Commercial – 21%, Industrial – 27% and apartments (4 units or over) – 28%; and whether if there was a downturn in the economy would there also be a downturn in values in the future. Ms. Wells also stated that she would be the first point of contact if residents had questions regarding their valuations, that he would be happy to complete a visual inspection of their home and adjust values if amounts were not appropriate or they could bring their issue before the Board of Appeal in April. She also stated that there is an additional avenue for resident to appear before the Council Board of Appeal as well. Administrator Statz stated that a sample tax valuation was included in the Spring newsletter but lacked the word “Sample” on it. He stated that it did not have an address, property owner, parcel information, etc. and it did cause a bit of confusion from some residents who contacted the City and the Assessor. Mayor Love asked enough Council Members were trained to participate as the City’s Board and Administrator Statz concurred. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. November 10, 2021 City Council Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Council Member Lakso noted that on Page 9 of the minutes it referenced “kind” rather than “King”. Motion by Council Member Lakso, seconded by Council Member King to Approve the November 10, 2021 City Council Meeting Minutes as Amended. All in favor. Motion carried. Page 2 of 10 City of Centerville Council Meeting Minutes March 9, 2022 2. December 8, 2021 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the December 8, 2021 City Council Work Session & Meeting Minutes as presented. All in favor. Motion carried. 3. December 13, 2021 Special City Council Meeting & Closed Executive Session Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member King to Approve the December 13, 2021 Special City Council Meeting & Closed Executive Session & City Council Meeting Minutes as presented. All in favor. Motion carried. 4. January 12, 2022 City Council Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Council Member Lakso requested that following Jr. Council Member Peterson’s name should note that he is a non-voting member on these minutes and going forward. Motion by Council Member Lakso, seconded by Council Member King to Approve the January 12, 2022 City Council Meeting Minutes with the Suggested Notation. All in favor. Motion carried. 5. January 26, 2022 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the January 26, 2022 City Council Work Session & Meeting Minutes as Presented. Council Member Mosher made a Friendly Amendment and Requested that the Date be Modified in the First Paragraph to Reflect January 26, 2022. Council Member Lakso Accepted the Friendly Amendment. All in favor. Motion carried. 6. February 9, 2022 City Council Meeting Minutes Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the February 9, 2022 City Council Meeting Minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA Page 3 of 10 City of Centerville Council Meeting Minutes March 9, 2022 1. City of Centerville Claims through March 9, 2022 (Check #34929-34959) & (1851E-1857E) 2. Centennial Lakes Police Department Claims through March 3, 2022 (Check #14215-14221 & 14232-14237), (E2022010-E2022011 & E2022014-2022019), Payroll (Check #14213-14214 & 14230-14231) & (Voided Check #14201) 3. Centennial Fire District Claims through March 8, 2022 (Check #9261-9268) & (Voided Check #9210) 4. Request for Use of Trails – Shake Your Shamrock 5/7K – March 19, 2022 (Kelly’s Korner Sponsor) 5. Laurie LaMotte Ballfields – Centerville Lions Request for Improvements 6. Request for Use of Hidden Spring Park, June 5, 2022 – 10 a.m. – 5:00 p.m. (Grad Party) 7. Res. #22-0XX – Supporting Housing & Local Decision-Making Authority 8. Special Event Permit – Private Property, Quad Area Senior Wellness Program – St. Genevieve’s Community Parish Center, 6995 Centerville Road, May 19, 2022, 10 a.m. – 2 p.m. Mayor Love provided an opportunity for others to add or delete any items. Council Member King requested that Item #7 be pulled. Council Member Mosher requested that Item #5 be pulled and Council Member Koski requested that Item #6 be pulled. Motion by Council Member Koski, seconded by Council Member King to Approve the Consent Agenda Items #1-4 & Item #8 as presented. All in favor. Motion carried. Council Member Mosher asked about the Park Maintenance budgeted amounts. Administrator Statz stated that he did not have the information currently in front of him. That he would get information to Council Member Mosher but that the expenditure was to freshen the fields per a complaint of the Lions. Discussion ensued regarding the fields being too wet during the season. Council Liaison Lakso stated that the ag. lime has been recommended by the Committee along with the Public Works Director’s recommendation for repair of the backstop. Additional discussion ensued regarding complaints by teams not wanting to play on the City’s fields for any reason, dialing back the irrigation system during playing season, the location of the bases purchased by the lions and reasoning for their installation procedure. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve Consent Agenda Item #5 as Presented. All in favor. Motion carried. Council Member Koski stated that he was happy that residents were taking advantage of the City’s Park by utilizing it for a graduation party. He hoped that they have great weather and a good time. Motion by Council Member Koski, seconded by Council Member King to Approve Consent Agenda Item #6 as Presented. All in favor. Motion carried. Page 4 of 10 City of Centerville Council Meeting Minutes March 9, 2022 Council Member King stated that he liked to research such items as Item #7 to obtain both sides of the issue/concerns. He stated that he had reviewed the resolution and on face value, it makes sense but he wished the associated bills were included for review prior to a decision. Motion by Council Member Lakso, seconded by Council Member King to Table Consent Agenda Item #7 – Res. #22-0XX – Supporting Housing and Local Decision-Making Authority as Presented for Further Review. Administrator Statz stated that the item could be tabled and staff would forward the associated bills prior to the next meeting for consideration at its March 23, 2022 meeting. Motion by Council Member Lakso to Table Consent Agenda Item #7 – Res. #22-0XX – Supporting Housing and Local Decision-Making Authority as Presented for Further Review with the Item being Placed on Council’s March 23, 2022 for Consideration. Council Member King Accepted the Friendly Amendment. All in favor. Motion carried. VIII. OLD BUSINESS 1. Website Redesign Assistant Administrator Lewis reviewed with Council the presented Request for Council Action that was contained in the packet and a presentation. She stated that Council requested that she research whether there were vendors on the State Contract and she reported that there were not. She reported that she was able to negotiate a lower price of $26,700 for the first year for the redesign and mobile application. She stated that the second year and annually thereafter would be $12,000. Jr. Council Member Peterson stated that he was happy in Council’s decision to authorize an application and felt that it would be more convenient to users. Lengthy discussion ensued regarding the reduction in price, alerts that would be available, a fourth year redesign being included in the contract, CivicPlus’ use of the City’s APP for marketing of a smaller city’s use, subcommittee’s for EDA and Parks & Recreation to gain their input, necessity to market the APP, concerns for release of data if move to another vendor in the future and use of Committee/Commission Members along with general public of all ages for content, testing and etc. associated with the website prior to going live. Motion by Council Member Koski, seconded by Council Member King to Approve the Presented Contract with CivicPlus for Website Re-Design and a Mobile APP Packet in the Amount of $26,700 for the First Year and $12,000 Annually Thereafter. All in favor. Motion carried. IX. NEW BUSINESS 1. 2050/2070 Main Street – Shingle Creek Capital a. Site Plan Review Page 5 of 10 City of Centerville Council Meeting Minutes March 9, 2022 Administrator Statz stated that the applicants were present, along with City Planner Carlson. Administrator Statz provided Council with a brief review stating that the property formally housed Northern Forest Products for many years, that both the Planning & Zoning Commission and City Council approved rezoning the property to B-1 (Commercial) and granted a Conditional Use Permit (CUP) contingent upon the sale and redevelopment of the site upon the purchaser’s request. He stated that the proposed tenant is a national building supply company that desires the site for offices, storage and outside staging/storage. City Planner Carlson reviewed the submitted Planning Report contained in Council’s packet, noting that the request for Site Plan Approval has gone before the Planning & Zoning Commission with their recommendation for the Council to approve as submitted. Mr. Lucas Wiborg, Shingle Creek Capital, re-introduced himself to Council, stated that they had received previous approval for rezoning the property and a CUP allowing for the tenant and that the next step in the process was to obtain Site Plan Approval. He stated that he felt that remodeling of the existing building with high quality products, improving the parcel at 2070 Main Street and the tenant’s commitment to their new facility, would be a good fit for both Centerville and the tenant. Additional discussion ensued regarding landscaping, fencing, office/showroom open to the public for viewing samples of products, drainage/pond depth and size per site, Rice Creek Watershed approval not yet submitted, asphalt installation, aesthetic enhancements to the exterior of the building, soil conditions/abatement, traffic, address being 2050 Main Street for emergency services but two (2) separate parcels would remain and happiness of revitalization of the site. Motion by Council Member King, seconded by Council Member Lakso to Approve the Submitted Site Plan for Shingle Creek Capital at 2050/2070 Main Street as Presented. All in favor. Motion carried. 2. 2010 Fairview Street – Max Storage Enterprises a. Res. #22-0XX – Approving Conditional Use Permit (CUP) For Max Storage Enterprises, LLC b. Site Plan Review Administrator Statz stated that the application for Conditional Use Permit had been submitted several months prior, a public hearing was held and left open for comments for two months. He stated that what is being proposed is mini-storage just larger units. He also stated that within the applicant’s narrative of the project they will be marketing to tradespeople (plumbers, electricians, etc.) that have grown out of their homes and may need additional storage for equipment and supplies. He stated that tenants/employees would report first thing in the morning, load up and be off to job sites. He also stated that smaller businesses that operate within the defined “Industrial” zoning could also operate out of the units. He explained that if a company desired to operate within the building that did not meet the “Industrial” zoning, they would need prior consideration/approval for a Conditional Use Permit. Administrator Statz stated that the Site Plan has received review by the Building Official, Fire Department and Engineer. He also stated that the building would be required to be sprinkled and the building would be cut-faced block for the exterior materials. Page 6 of 10 City of Centerville Council Meeting Minutes March 9, 2022 Planner Carlson briefly reviewed his Planning Report that was contained in the packet, stated that there would be no outside storage on the site, no repairing of vehicles except owned by the individual tenant/no auto repair businesses operating on site, opening communications regarding tenants, lighting, landscaping, building materials, parking, no living in the building/units, no cooking in the building/units, potential for the building becoming condominiums in the future and the necessity of requiring a plat to reflect ownership. He also stated that the recommendations from the Planning & Zoning Commission and City Attorney have been contained in the report. Discussion ensued regarding “man-caves” and the applicants mentioning that previously, applicants Mr. Chad Anderson and Mr. Nom Lee concurring but noted that they have changed that direction, only allowing for storage, operation of a small business such as light assembly not disturbing neighbors, not second homes, etc. Mr. Lee stated that both he and Mr. Anderson are small business owners. Additional discussion ensued regarding traffic flow, parking, research regarding demand completed by Mr. Anderson and Mr. Lee, City not licensing businesses, changes in use is not always known and attempting avoidance of uses not allowed, discussion of the CUP running with the land and attempts for the future and seeing needs, many CUP’s would have to be completed again, opportunities for small business owners, hours of operation must follow noise ordinance, and not being gated and ability to access at all times. Mr. Anderson stated that that he is grounds keeper, leaser, etc. so he will always be on site. He also stated that there would be a screening process for tenants. Motion by Council Member Lakso to Adopt Res. #22-005 – Granting a Conditional Use Permit for Max Storage Enterprises, LLC as Presented. Council Member Lakso stated that she felt that the City and Stantec have come a long way with the attendance of Planner Carlson at meetings, reports, recommendations, negotiations, foreseeing potential issues in the future and appreciates the continued partnership. Seconded by Council Member Koski. Additional discussion ensued regarding hours of operation, the noise ordinance, disturbances to others, nearest residence, close proximity to the daycare, business vehicles parking on site overnight, parking space allocations, no public nuisances on site, landlord’s screening process (noises/vibration/disturbances to others), posting quiet hours, ordinances in place and having that language in their contract for the tenant to sign that states the City ordinances. Motion by Council Member Lakso Amended the Original Motion: to Adopt Res. #22-005 – Granting a Conditional Use Permit for Max Storage Enterprises, LLC with Inclusion of “, and the relevant laws shall be contained in any lease of the Subject Property” at the end of the sentence in Item #16. Council Member Koski Accepted the Friendly Amendment. Additional discussion took place regarding the ability to sublease and Kurt stated that most landlords do not want to sublease. Mr. Anderson stated that they would desire new leases as it Page 7 of 10 City of Centerville Council Meeting Minutes March 9, 2022 allows additional information regarding contact information, etc. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member King to Approve the Submitted Site Plan for 2010 Fairview Street – Max Storage. All in favor. Motion carried. Mayor Love welcomed Max Storage Enterprises to Centerville. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz noted that the Administrator’s Report was included in the packet and that he would be happy to answer any questions regarding it. He added it was anticipated that Atlas Villas would be opening in April, receipt of applications for a large on-line retailer proposing a 150,000 square foot building with 300 employee parking spots and 600 delivery vehicle parking spaces. He stated that the Planning & Zoning Commission would be discussing the applications at their next meeting. He also stated that a traffic study needed to be completed regarding the proposed project. He reported that the Parks & Recreation Committee vacancy remained. Mayor Love suggested that Mr. Frevel may be interested if he is not accepted on the Fire Department. City Attorney Glaser - gave no report. Junior Council Member Peterson – stated that Spring Break was happening. He briefly report about the hockey team, boys and girls basketball teams. Administrator Statz stated that the City was hiring for summer help, the individual must be 18 years of age or old, and if he knew of anyone to please let them know. 2. Council Reports a. Lakso – Council Member Lakso stated that the history wall had been updated. Administrator Statz stated that the artifacts are from the Dupre Family Collection and that the Historical Society updates it every six (6) months or so per our contract. He stated that the Historical Society would on occasion be using some of their items also.  Parks & Recreation – Council Member Lakso gave no report. b. Koski – Council Member Koski thanked Mr. Frevel for attending this evening to discuss Emerald Ash Borer. He stated that he had five (5) trees in his yard and the largest tree is an Ash and that he has treated it twice with chemicals from Menards. Page 8 of 10 City of Centerville Council Meeting Minutes March 9, 2022 He briefly discussed Council’s Goals Setting/Strategic Planning Session and stated that Mrs. Love did a wonderful job facilitating it. He thanked Assistant Administrator Lewis for her presentation, stated that things seem to be more organized and professional.  Planning & Zoning Commission – Council Member Koski that stated that the two (2) items of discussion this evening were discussed at the meeting.  Fire Steering Committee – Council Member Koski stated that Chief Smith will be retiring on May 1, that Mr. Dan Retka has been named Interim Chief. c. King -  Economic Development Authority – Council Member King gave no report.  Fire Steering Committee – Council Member King gave no update. Get scheduled with SBM and hiring process. A Process for interim and get us involved. Thanks to Athanasia appreciate and brighten things up and like what doing and hope to see more. Mosher appreciation looked at Mark and said thank you and retreat went well and structure last year and this year real well and thanks to Miss Love and EDa board getting interesting. d. Mosher – Stated that he felt that the Goal Setting Session went very well.  Police Governing Board – Council Member Mosher gave no report. e. Love – Mayor Love reported that he attended the Planning & Zoning Commission meeting, that it was well run and that they do great work allowing Council the ability to take the final steps needed. He also thanked them for their service. Mayor Love thanked Administrator Statz for planning the Council’s Goal Setting/Strategic Planning Session. He thanked Staff for attending and Council’s engagement and vision throughout the day. He thanked Mrs. Love for her planning and facilitating. He reported that she spent approximately 4-6 hours on the draft Strategic Plan. He stated that he had an opportunity to speak at a MN House hearing meeting in support of legislature associated with Mental Wellness Funding for first line workers (Police, Fire) bill would encourage PTSD treatment, wellness and funding. He hoped it would be helpful for those suffering and offer treatment to get back to work. He stated that the City is looking for volunteers with a vacancy on Parks & Recreation, looking for a Fete des Lacs Parade Coordinator and a Run Coordinator. Page 9 of 10 City of Centerville Council Meeting Minutes March 9, 2022  North Metro Telecommunications Commission – Mayor Love gave no report.  Police Governing Board – Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Lakso, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting at 9:02 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 10 of 10