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Home My WebLink About2022-05-11 CC Packet CITY OF CENTERVILLE CITY COUNCIL MEETING AGENDA Wednesday, May 11, 2022 6:30 p.m. In Person Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1.None VI. APPROVAL OF MINUTES 1.None VII. CONSENT AGENDA 1.City of Centerville Claims through May 11, 2022 (Check #35053-35080) & (1874E- 1878E) 2.Centennial Lake Police Department Claims through May 5, 2022 (Check #14308- 14318), (E202232-202233), Payroll (Check #14306-14307) & Void Check #13990 3.Centennial Fire District Claims through April 26, 2022 (Check #9295-9301) & Payroll (Check #9292-9294) 4.Parks & Recreation Committee Recommendation - Res. #22 – 0XX Accepting Donation from Centerville Lions Club (Parks & Rec. Funds) 5.Lawn Mowing Contract Amendment (RJ Property Maintenance) 6.Honoring our Veterans – Quad Press/Citizen Ad VIII. OLD BUSINESS 1.Revised CivicPlus Contract 2.City Hall Campus and Thin Overlay Program Engineering Proposals IX. NEW BUSINESS 1.Res. #22-0XX – For Urban County Re-Qualification in HUD Programs (CDBG & HOME) 2.2022 Seal Coating Bid – Gopher State Sealcoat X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report 2.Council Reports a.Lakso Parks & Recreation Anoka County Fire Protection Council b.Koski Planning & Zoning Commission Fire Steering Committee c.King Economic Development Authority Fire Steering Committee d.Mosher Economic Development Authority Police Governing Board e.Love North Metro Telecommunications Commission Police Governing Board Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS All meetings begin at 6:30 PM unless otherwise noted and Via Zoom EDA – Wednesday, May 18, 2022 City Council – Wednesday, May 25, 2022 (5:00 Workshop/6:30 Mtg) Parks and Recreation Committee – Wednesday, June 1, 2022 Fete des Lacs Committee – Wednesday, June 1, 2022 (5:00 PM) Planning and Zoning Commission – Tuesday, June 7, 2022 PAYABLESFORMAY11,2022COUNCILMEETING VENDORAMOUNT E1874IRS/EFTPS$6,981.77ECKECKPAID42922 KPAID42922 E1875MNDEPTOFREVENUE$1,212.29ECKEC E1876OPTUMN$1,314.57ECKECKPAID42922 KPAID42922 E1877PERA$3,912.93ECKEC E1878TASC239.58$ECKECKPAID42922 CHECK # 35053ALLSTREAM$100.812085WCEDARPHONEALARMPANEL 35054AMERITAS$24.48VISIONCARETHRUMAY31,2022 D$1,586.44CREDITCARDCHARGES 35055CITYOFCENTERVILLEMASTERCAR 35056CITYOFROSEVILLE$2,474.37ITSERVICESMAY,2022 Y 35057CONNEXUSENERG $261.872085WCEDARSTREET718786289640 $75.71710020THAVENUENTRAFFICSIGNAL $51.08STREETLIGHTS395653219678 $63.05STREETLIGHTS395653219699 $75.00690020THAVELIFTSTATION $107.96708720THAVESWATERTOWER $25.76680020THRADIOFORSCADA L$660.43 CONNEXUSENERGYTOTA 35058CORE&MAIN$2,137.42WATERMETERS&PARTS L 35059DAVIDOLSON$62.547323PELTIERCIRCLEREFUNDONOVERPYMTONFINALUTBIL 35060DIRTYSHORTSBAND$350.00MITPJULY12,2022 Y$134.031890CENTERSTREFUNDONOVERPYMTONFINALUTBILL 35061EDINAREALT 35062EXECUTIVEASSOCIATESTITLE$178.917214LAVALLEDRREFUNDONOVERPYMTONFINALUTBILL 35063ERIKAHERNANDEZ$224.961830QUEBECSTREFUNDONOVERPYMTONFINALUTBILL 35064EUGENESHEDIVY$300.00MITPJUNE14,2022 L$79.65APRILLOCATETICKETS 35065GOPHERSTATEONECAL ) 35066IMAGEPRINTING$1,605.91RECYCLINGGUIDE/COUPONSMAILING(SCORE 35066INSTRUMENTALRESEARCH$65.00APRILWATERTESTING .$105.00UNIONDUES 35067INTERNATIONALUNIONOFOPERATINGENG 35068KATHILAVALLE$350.00MITPAUG.16,2022 35069KATHILAVALLE$500.00MITPJUNE21,2022 35070KEYWELLDRILLING$2,050.006923SUMACCTHOUSEWELLSEALING TINSURANCERENEWAL3/13/1/2023 35071LEAGUEOFMNCITIESINS.TRUS $16,388.00ADMINISTRATION $215.00BUILDINGINSPECTION $6,840.00PUBLICWORKS $812.00STREETS $4,533.00PARKSMAINTENANCE $2,582.00WATER $4,041.00SEWER L$35,411.00 LEAGUEOFMNCITIESINS.TRUSTTOTA G$390.00DESIGNSERVICESSUMMERACTIVITIES 35072LONNIOLSONDESIGN&CONSULTIN 35073MARKMALSAM$93.816968DUPRERDREFUNDONOVERPYMTONFINALUTBILL 35074NYKANENINSPECTIONSLLC$166.40ELECTRICALINSPECTIONSERVTHRU43022 35075PRESSPUBLICATION$118.25PRELIMINARYPLATPUBLICHEARINGINV#736314 S$20,986.54MARCH/APRILUTBILLINGCYCLE 35076REPUBLICSERVICE #REF!SAFEGUARDSECURITY$44.95ALARMMONITORINGSERVICESCITYHALLINV#51513 #REF!STEVEPOYNTER$300.00MITPJUNE28,2022 AINV#2369766 #REF!TASC$10.00ADMINISTRATIVEFEECOBR TOTAL84,172.04$ CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 4/13/2022 - 4/26/2022Apr 21, 2022 11:26AM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 929504/21/202204/26/2022ANOKA CO FIRE PROTECT. COUNCIL5,170.00 929604/21/202204/26/2022CENTENNIAL UTILITIES1,128.35 929704/21/202204/26/2022CENTURY COLLEGE550.00 929804/21/202204/26/2022CONNEXUS ENERGY534.77 929904/21/202204/26/2022EMERGENCY APPARATUS MAINT, INC3,790.80 930004/21/202204/26/2022MINNESOTA UNEMPLOYMENT INSURANCE1,338.89 930104/21/202204/26/2022PINNACLE ROOFING SYSTEMS968.28 Grand Totals: 13,481.09 Payroll Check #9292 - 9294 M = Manual Check, V = Void Check CITY OF CENTERVILLE RESOLUTION #22-0__ A RESOLUTION ACCEPTING A DONATION TO THE CITY WHEREAS, the City of Centerville is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts. WHEREAS, the following persons and entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Centerville Lions Club $500.00 WHEREAS, the terms or conditions of the donations, if any, are as follows: Donation Number Terms or Conditions 002Parks & Recreation WHEREAS, all such donations have been contributed to the city for the benefit of its citizens, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AS FOLLOWS: 1. The donations described above are accepted and funds shall be placed in the Parks & Recreation Fund, as allowed by law. 2. The city clerk is hereby directed to issue receipts to the donor acknowledging the city’s receipt of the donor’s donation. Passed by the City Council of Centerville, Minnesota this 11th day of May, 2022. ___________________ Mayor Attested: ____________________ City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 13, 2022 Parks & Recreation Main. VII.5 TITLE OF ISSUE: Mowing contract fuel adjustment BACKGROUND AND SUPPLEMENTAL INFORMATION: At the request of RJ Properties, staff recommends approval for the requested fuel adjustment of 5% to the mowing contract for the 2022 season. Based on the conditions from the original proposal, the city would be open to a fuel adjustments if prices reached $4 per gallon. COST AND SOURCE(S) OF FUNDING: $78.60 per mowing or $2,043.60 for 2022 REQUESTED COUNCIL ACTION: Motion to approve additional costs for lawn service contract for 2022. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Amendment to current contract Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mark Statz From:Paul Palzer Sent:Tuesday, May 3, 2022 12:55 PM To:Mark Statz Subject:Fwd: Fuel oil prices and surcharge discuss SentfrommyiPhone Beginforwardedmessage: From:RichardTschida<RJpropertymaint@msn.com> Date:May3,2022at11:54:26AMCDT To:PaulPalzer<PPalzer@centervillemn.com> Cc:RichardTschida<RJpropertymaint@msn.com> Subject:Fueloilpricesandsurcharge Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. HelloPaul, Iamemailingyoutodiscussandletyouknowthatwewillneedtobeimplementingafuelsurcharge dependingonpricesoffuel. Gasanddieselprices(amongmanyotherthings)haveexplodedinthepast8+months,gaspriceshaving climbedapprox$1.25agallonanddiesel$1.85agallonsincethepeakoflastsummerandtheystillare climbingintosummermonths,Iwillsuspecttheymaygohigher. Alongwiththathighfuelpricestheyhavecausedadramaticraiseinourregularsuppliesneededtobe abletorunlawnmowersandtrimmersandcutgrass,manyofthenormalpricesformowinggrasswe havebeenabletocountonyearinandyearoutasͻƭƷğƓķğƩķƦƩźĭźƓŭͼsuchasengineoil,oilfilters,air filters,tires,mowerblades,andinalotofcaseshavejumpedthosepricesby4050%frommidlast summertothisspring. AsyoucanprobablyunderstandourweeklyĻǣƦĻƓƭĻ͸ƭtomowandtrimgrassduetofuelpriceshasrisen dramaticallysincelastyear. Atthepointfuelpricesaretoday.Gasbouncingaroundthat$4markanddieselaroundthat$5.20mark, wearelookingtoimplementa5%fuelsurchargeontotalbillsformowingandtrimmingservices. Wearehopingatthispricethiswouldbeenoughtohelpcovertheextracostassociatedfromthe extremelyhighfuelprices. Iffuelpricesclimbtoapproxthat$4.50markwemayneedtoraisethesurchargetoa6%rate. Wewillmonitorthatastheseasongoesalong.Wepurchasebulkgasanddieseldeliveredevery1014 dayssowewillmonitorfuelpricesaswepurchasethem. Ihopethatyouunderstandweareneedingtorecapsomeoftheabnormallyhighexpensesdirectly relatedtohighoilprices/fuelprices. Wecanallonlyhopethatoilandfuelpricesretreattosomemorenormalprices. 1 Thankyou, RichardTschida 6513511765 2 Athanasia Lewis From:Mark Statz Sent:Monday, May 2, 2022 11:30 AM To:Athanasia Lewis Subject:FW: ÑA Commemorative Edition Honoring the Men and Women of Our Armed Forces.Ò Attachments: Honoring our heroes_2022.pdf From:Quad<Quad@presspubs.com> Sent:Monday,May2,202211:27AM To:Quad<Quad@presspubs.com> Subject:ͻ!CommemorativeEditionHonoringtheMenandWomenofOurArmedCƚƩĭĻƭ͵ͼ Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. Hello, Allgivesome,andsomegiveall.Joinusinthistributetothose heroeswhosepatriotism,courageandsacrificemakeourfreedom possible.WeatPressPublicationwillhaveapageortwodevoted toourHeroesattheendofthismonth.Pleaseseeattachedfor moreinformationandifyouareinterestedpleasefeelfreeto reachouttomeat6514071208. Thankyouandhaveawonderfulday. Barb White Multimedia Consultant Quad Press & The Citizen 651-407-1208 1 I POPSJOH P VS I FSPFT ÑA Commemorative Edition Honoring the Men and Women of Our Armed Forces.Ò All give some, and some give all. Join us in this tribute to those heroes whose patriotism, courage and Nbz!41-!3133 Place your message of support today. Xijuf!Cfbs0!Wbeobjt!IfjhiutTipsfwjfx0RvbeDjuj{fo! Xfe/!Nbz!36-!3133Nbz!35-!3133Nbz!2:-!3133 Be!Efbemjof;!Gsjebz-!Nbz!29-!3133 Cboofs 4/43!y!4 21/4!y!3 %:: %261 SBUF;!INUO!!!!!!!! WE;!6037033 588:!Cmppn!Bwf/-!Xijuf!Cfbs!Mblf-!NO!66221!}!)762*!518.2311!}!qsfttqvct/dpn! !}!!}!}!}!!}!!}! CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 11, 2022 Engineering/Public Works VIII.2 TITLE OF ISSUE: City Hall Campus and Thin Overlay Program Engineering Proposals BACKGROUND AND SUPPLEMENTAL INFORMATION: At a previous work session, the council discussed various capital projects to move forward. There was general consensus on parking lot improvements, including lighting. Campus landscaping improvements were also discussed, but there was some debate about the appropriate scope of that work. The attached proposals would move the parking lot and lighting work forward, and produce some concept sketches with associated budgets for further consideration of landscaping scope. Additionally, staff is recommending an Overlay project for 2022. Attached are scope and fee proposals from the City's engineering consultant for design work related to: - City Hall Parking Lot Resurfacing and Thin Overlay Project for 2022 - City Hall Parking Lot Lighting Improvements - City Hall/Fire Station Landscaping Improvements COST AND SOURCE(S) OF FUNDING: $37,300 - Street Capital Fund; $6,100 General Fund; $5,000 General Fund REQUESTED COUNCIL ACTION: Motion to approve the attached proposals for design work associated with City Hall Campus Improvements and the Thin Overlay program. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Engineering Proposals Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 MinneapolisMN55402-2314 May 5, 2022 Mr. Mark Statz, City Administrator/Engineer City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mark, Reference: Proposal for Engineering Services - 2022 Thin Overlay/Parking Lot Improvements This letter outlines the Scope of Services and estimated costs for providing engineering services for Centerville’s proposed 2022 Thin Overlay and Parking Lot Improvements project. The streets included in ndrd the Thin Overlay component of the project generally include Hunters Crossing 2 and 3 Additions, and stndrd Pheasant Marsh 1, 2, and 3 Additions. The City Hall Parking Lot improvements consists of full-depth pavement replacement of all bituminous parking lot areas, select curb and gutter replacement, as well as full reconstruction and drainage improvements in the southwest corner of the City Hall rear lot. The scope of engineering services consists of the following tasks: Feasibility Study/Survey Phase: Task 1 – Preliminary survey to collect existing topographic information for feasibility study and design. Survey will be completed over the southwest corner of the City Hall parking lot and the existing drainage channel and surrounding area. Private utility locates will be requested and locations will be surveyed Task 2 – Prepare Feasibility Study meeting MN Chapter 429 requirements. The feasibility study will identify the proposed improvement options, costs for financing and assessment purposes, project schedule, and required permits, if any. The City will provide the assessment roll for inclusion in the report. Task 3 – Attendance at one City Council meeting to present feasibility report Design and Bidding Phase: Task 1 – Design of proposed street and parking lot improvements as identified in the feasibility study. Task will include coordination with Anoka County regarding existing storm sewer at City Hall and Rice Creek Watershed District as needed for proposed improvements. The City will determine required curb replacement and structure adjustment quantities and locations for inclusion in the plans. A 60% plan set will be submitted to City staff for review, and comments incorporated into the final construction plans. Task 2 – Attendance at one City Council meeting to present plans and receive authorization to advertise for bids. Task 3 - Preparation of bidding documents, including plans, specifications, and Advertisement for Bids. May 5, 2022 Mr. Mark Statz, City Administrator/Engineer Page 2 of 3 Reference: Proposal for Engineering Services - 2022 Thin Overlay/Parking Lot Improvements Task 4 – Completion of a wetland delineation, associated report, and permitting including Rice Creek Watershed District and US Army Corps of Engineers Task 5 – Assistance during bidding, including answering contractor questions, preparing addenda as necessary, and attendance at virtual bid opening. Task 6 – Review of bids and preparation of bid tabulation and bid results letter. Task 7 – Attendance at one City Council meeting to present bid results. Proposed Schedule A potential schedule for these services is as follows: May 11, 2022Authorization to begin feasibility study May 25, 2022Present feasibility study/call for public hearing/order plans June 8, 2022Approve plans/authorize bidding Week of July 11, 2022Open Bids July 27, 2022Council reviews bids/considers award August/September 2022Begin Construction pending Assessment Hearing and Permits The work described above will be performed on an hourly basis with an estimated fee of $37,700 including expenses. This is a not-to-exceed fee without prior authorization. This scope and fee assume that the process will commence from start to finish with no interruption of engineering services. This letter and scope of services represents the understanding between the City of Centerville and Stantec in respect to the Project and may only be modified in writing signed by both parties and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy. Thank you for the opportunity to provide these services. CITY OF CENTERVILLE By Print Name and Title Date May 5, 2022 Mr. Mark Statz, City Administrator/Engineer Page 3 of 3 Reference: Proposal for Engineering Services - 2022 Thin Overlay/Parking Lot Improvements If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact me. Regards, STANTEC CONSULTING SERVICES INC. Kellie Schlegel PE Senior Associate Engineer Phone: (612) 712-2125 Mobile: (651) 775-5622 kellie.schlegel@stantec.com Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 MinneapolisMN55402-2314 May 5, 2022 Mr. Mark Statz, City Administrator/Engineer City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mark, Reference: Proposal for Engineering Services – Parking Lot Lighting This letter outlines the Scope of Services and estimated costs for providing engineering services for Centerville’s proposed 2022 Parking Lot Lighting project. The City Hall Parking Lot Lighting project consists of lighting design utilizing 15 to 20 foot poles with LED lights, along with the related electrical installation. The scope of engineering services consists of the following tasks: Design and Bidding Phase: Task 1 – Design of proposed parking lot lighting. A draft plan set will be submitted to City staff for review, and comments will be incorporated into the final construction plans. Task 2 - Preparation of bidding/quote documents, including plans and, specifications. It is understood that the City will solicit and review contractor quotes. Task 3 – Assistance during bidding / solicitation of quotes, including answering contractor questions, and preparing addenda as necessary. Proposed Schedule A potential schedule for these services is as follows: May 11, 2022Authorization to begin. Week of June 13, 2022Present plans and specifications for City review and incorporate review comments. June 22, 2022Approve plans/authorize bidding / quotes. Week of July 11, 2022Receive quotes. July 27, 2022Council reviews quotes / considers award August/September 2022Begin Construction May 5, 2022 Mr. Mark Statz, City Administrator/Engineer Page 2 of 2 Reference: Proposal for Engineering Services - Parking Lot Lighting The work described above will be performed on an hourly basis with an estimated fee of $6,100 including expenses. This is a not-to-exceed fee without prior authorization. This scope and fee assume that the process will commence from start to finish with no interruption of engineering services. This letter and scope of services represents the understanding between the City of Centerville and Stantec in respect to the Project and may only be modified in writing signed by both parties and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy. Thank you for the opportunity to provide these services. CITY OF CENTERVILLE By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact me. Regards, STANTEC CONSULTING SERVICES INC. Chuck Oehrlein Principal Phone: (612) 712-2104 Mobile: (651) 775-6538 chuck.oehrlein@stantec.com Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 MinneapolisMN 55402-2314 May 5, 2022 Mr. Mark Statz, City Administrator/Engineer City of Centerville 1880 Main Street Centerville, MN 55038 DearMark, Reference:Proposal for LandscapeServices This letter outlines the Scope of Services and estimated costs for providing landscape architecturalservices for Centerville’s City Hall LandscapeImprovements project. The project will consist of developing two schematic design layouts for the sitewithan associated opinion of probable cost for each of thetwo layouts.Apreferred conceptwillthen be revisedto incorporate any commentsand design modifications. The scope of landscapeservices consists of the following tasks: Schematic DesignPhase: Task 1 –Review Programmatic Goals of Client. Task 2 –Develop Two Schematic Design Layouts -Concept ‘A’ to include minimum sitework while achieving programmatic goals. -Concept ‘B’ to include programmatic goals along with a higher level of site aesthetic, increased pedestrian connectivity, and improved public presence. -Opinion of Probable cost developed for Concept ‘A’and Concept ‘B’. -Review of concepts by client for selection and approval of one preferred concept. Design DevelopmentPhase: Task 1–Modify Preferred Concept -Incorporate client comments. -Add necessary notes and labelling. -Produce one final concept plan for City review. May 5, 2022 Mr. Mark Statz, City Administrator/Engineer Page2of3 Reference:Proposal for Landscape Improvements Assumptions 1.The scope of services does Not includea review session by the client. Addressing comments will result in additional fee. 2.Base file information will consist of aerial imagery /GIS. 3.Stantec is not responsible for any costs incurred due to schedule delays beyond our control (e.g. weather, client-induced delays, non-performance of other contractors, etc.) 4.Task budgets are estimates and we reserve the right to reallocate budget between tasks but will not exceed the total contract without Client approval. 5.Additional Client and regulatory correspondence and meetings not specified in the Scope herein can be provided as supplemental services, if requested. 6.No public engagementis required or included in the scope of services. 7.No meetings with City departments, boards or councils unless noted above. Additional Services No additional services, other than those specifically identified in the body of this proposal, are includedin the Scope of Work. If items outside the above-mentioned Scope of Work are found to be required, Stantec can provide you with additional professional services as an amendment to the base contract. A colored rendering of the final preferred concept design layout available upon request. Fee: $450.00 Deliverables The project deliverables will include: 1)Oneelectronicdigitalcopyconsistingoftwoschematicdesignlayoutswithassociatedopinionof probablecost. 2)One electronic digital copy consisting of one finalconcept design layout. Proposed Schedule Stantec will begin work upon signature and return authorization of this letter proposal. We will coordinate final completion with client and expected deadline. Compensation The work described abovewill be performedon an hourly basis with an estimated fee of $5,000.00 including expenses. This is a not-to-exceed fee without prior authorization. This scope and fee assume that the process will commence from start to finish with no interruption of landscape architecturalservices. This letter and scope of services represents the understanding between the City of Centerville and Stantec in respect to the Project and may only be modified in writing signed by both parties and is subject to the current Master Services Agreement between the City and Stantec. May 5, 2022 Mr. Mark Statz, City Administrator/Engineer Page3of3 Reference:Proposal for Landscape Improvements If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy. Thank you for the opportunity to provide these services. CITYOFCENTERVILLE By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact me. Regards, STANTEC CONSULTING SERVICES INC. Todd Wichman FASLA, PLA Senior Landscape Architect Phone:(612) 712-2145 Mobile:(651) 400-3237 todd.wichman@stantec.com CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 11, 2022 Administration TITLE OF ISSUE: 2023-2025 Urban County Re-qualification in HUD Programs - CDBG & HOME BACKGROUND AND SUPPLEMENTAL INFORMATION: The City has been involved with this program for many years, the City has also participated in several funding opportunities in the past. This funding assisted with the Royal Meadows Water project for those that qualified for financial assistance for connection to municipal water service. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve Res. #22-0XX - Opting-In to the County led program For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ the City of Centerville City Council met on May 11, 2022 to consider this resolution and continued participation in the above stated programs; and the City of Centerville desires to OPT-IN and remain a participant with Anoka County; and the current Cooperation Agreement will automatically renew for another three-year period (2023-2025). , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AS FOLLOWS: 1.Approves this resolution as submitted and authorizes the City Administrator or his designee to forward same to Anoka County prior to May 31, 2022. AC Community and Government Relations ATTN: Linda Hedstrom Anoka County Government Center 2100 3rd Avenue, Suite 700 Anoka, MN 55303-5024 Passed by the City Council ofCenterville, Minnesota this11thday of May,2022. ___________________ D. Love, Mayor Attested: ____________________ Teresa Bender, City Clerk Administrator/Engineer’s Report May 11, 2022 PARKS AND RECREATION Committee Seat Available A vacant seat remains on the City’s Parks and Recreation Committee. Please call City Hall or email info@centervillemn.com if interested. Summer in Centerville This summer, look for signs around town with QR codes directing you to all the latest info on our parks programming. Emerald Ash Borer The Parks and Rec Committee has been looking into ways in which the city’s parks will be affected by the Emerald Ash Borer and is preparing to stay on top of issues as they arise. Strategic Plan The Parks and Rec Committee continues work on its strategic plan. If you’d like to give input, we are always happy to receive your thoughts. Just give us a call or email us at info@centervillemn.com No Mow May Some cities around the metro are trying out a new strategy to help our pollinator friends, called “No Mow May”. For now, Centerville is just going to give this a go in some select areas of our parks. So, if you see an area with a little bit longer grass along your favorite trail, it’s not our crews slacking off, it’s a nod to the creatures that keep our flowers blooming and our vegetable gardens growing. If our pilot project works out this year, we’ll look at extending the program to residential properties in 2023. Garage Sale Days This year’s Garage Sale Days is scheduled for June 10 & 11. If you’ve never participated before, this is just a chance for you to host a garage sale along with all your neighbors. The idea is to get lots of shoppers in town, all on one weekend. Registrations will be accepted until the DEADLINE DATE: May 31, 2022. You must be a Centerville resident to register. Volunteers Needed – Fete des Lacs The Committee is looking for volunteers to be actively involved in events taking place during the week of Fete des Lacs. Please visit:click here if you are interested in volunteering or contact City Hall at 651-429-3232. LaMotte Park Ballfield Repairs The drain tile has been repaired and waiting for seed and new bases have been purchased. Some ag lime remains to be leveled in the dugouts and the backstop on Field #2 remains to be repaired. Two of the three fields should be ready for use next week; the other shortly after. ADMINISTRATION Assessor The assessor will be completing physical visits to properties located within the area to the right as a requirement that needs to be completed every five (5) years. They started in May. The Assessors will be knocking on doors, if an adult is present, requesting an inside review if a full review was not completed within five (5) years. They will also observe the exterior of the home and buildings. If no one is home they will leave an orange door hanger with instructions if there are questions. Utility Billing/Newsletter/2021 Consumer Confidence Report These were forwarded to residence last Friday, April 29, 2022 with a due date of June 6, 2022. The newsletter contained information regarding our new recycling of mattresses and box springs. We have already received 4-5 of them. Residents are placed with the program. Also included in the newsletter was information regarding Clean Up Days and a Coupon for recycling items (electronics, etc.) Green Lights Recycling/Recycling Technologies coupons should have been received by all residents with the first event happening on May 14, 2022 from 8-12. Centerville Elementary Annual Book Fair Spring BOGO Book Fair, May 12-May 18, 2022 from 9-3:30 p.m. (In person for students of Centerville Elementary). Shop online (not bogo), May 12-May 25, 2022 at: https://bookfairs.scholastic.com/bookfairs/cptoolkit/homepage.do?method=homepage&url=c entervilleelementaryschool7. City Council 2022-2023 Strategic Plan City Council adopted their 2022-2023 Strategic Plan at their April 28, 2022 council meeting. The plan consists of three overarching goals that will guide city policy over the next couple of years. Council included several priories with each of the strategic goals, further clarifying direction for staff, and city boards and commissions. The priorities are outlined in the full plan, which is on the city’s website – a link to the full plan is also provided in this document below strategic goal III. STRATEGIC GOAL I ECONOMIC DEVELOPMENT Develop strategies, programs, initiatives, and activities to improve the economic well being of the City of Centerville, business relationships and the quality of life for Centerville residents. STRATEGIC GOAL II ORGANIZATIONAL RESILIENCE Promote sustainable development, wellbeing and inclusive growth in the City of Centerville while preparing for future economic, environmental, and social change. STRATEGIC GOAL III – COMMUNITY BUILDING Build and support meaningful community connections, services, and support for community members in the City of Centerville. Click on the link below to read the full plan: https://www.centervillemn.com/vertical/Sites/%7BD770044D-2DE8-4478-9AB4- 047D7127BF55%7D/uploads/Council_Strategic_Plan.pdf Meeting and City Hall Schedule May 18, 2022, 2022 6:30 p.m. – Economic Development Authority May 25, 2022, 6:30 p.m. – City Council Meeting June 2, 2022, 6:30 p.m. – Parks & Recreation Committee meeting June 7, 2022, 6:30 p.m. - Planning & Zoning Commission meeting ECONOMIC DEVELOPMENT Quad Area Chamber of Commerce th Senior Wellness Day & Expo – May 19 – 10 – 2 St. Genevieve’s Business Expos o Centerville Fete des Lacs – July 12-17 o Lino Lakes Blue Heron Days – August 18, 19, 20 o Lexington Fall Fest – September Quad Area Chamber of Commerce – Senior Wellness Expo and Health Fair The Senior Wellness Expo & Health Screening will be held on May 19th from 10am-2pm at St. Genevieve's Community Parish Center. Resources will be available for seniors, as well as health screening, vendors, food trucks, and entertainment. The Centennial Lakes Police Department will also be available for prescription drop-off. The first of its kind in our area, this new event has gotten a lot of attention from sponsors and vendors. We hope you’ll attend whether you’re a senior or whether you’re someone who cares for a senior. Anoka County On-Site Hiring Event th Be sure to stop by the Anoka County Job Training Center in Blaine at 1201 89 Avenue NE, nd 2 floor, for an on-site hiring event on Wednesday, May 18, 2022 from 10:30 a.m. – 12:30 p.m. Representatives from several companies will be available on-site to meet with candidates. ANOKA COUNTY Anoka County Board Adopts New Commissioner Districts At a special meeting held on April 26, the Anoka County Board of Commissioners adopted a resolution establishing a new county commissioner district map. Redrawing election district boundaries, a requirement after each decennial census has been completed, is done to ensure that residents in each district are represented equally. The map shown below depicts the new boundaries – some of the districts have been renumbered. NORTH METRO TV Municipal Producer, Trevor Scholl, is assisting staff by taking pictures for our website redesign. Trevor started by taking photos of city council members at their April 27 meeting. COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of what’s happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) – “Sorel Quarter” An application for final plat has been received. As the developer and city staff continue work on a developer’s agreement, we anticipate the council being able to consider approval of everything at its May 25, 2022 meeting. Centerville Elementary School Expansion School staff and consultants were able to find a work-around to solve some supply chain issues. The work in the building is nearing completion and should receive their certificate of occupancy soon. stnd (3)(4) Old Mill Estates 1 and 2 Additions A Letter of Credit reduction was granted at the last City Council meeting. The city still retains more than $80,000 in a letter of credit as well as a 2-year warranty bond on the public improvements. The City is in discussion with the homeowner near the cul-de-sac on Old Mill Court, exploring alternative routes for the trail. The city will continue to hold security for the completion of the trail until this process plays out and the trail link is completed. Staff recently re-engaged with a contractor who provided the lowest preliminary estimate for the work and will firm up a quote from them to see if the project is feasible within the homeowner’s budget. th (16) Centerville Storage (20Ave. Mini Storage) The mini storage has been given the go-ahead to open its doors. Look for a grand opening soon. A few minor punch list items remain (1) Bay View Villas (Waterworks Site) The vast majority of the project work is now done. Some lakeshore plantings and final landscaping items remain. Mailboxes are now in and the pond has been dredged to final grade. (8) Atlas Villas Memory Care Project (1825 Main Street) The developer advised that they are completing interior finishes in about 3 weeks and opening for business around June 1st. (10-14) Rehbein Commercial st Sidewalk work along 21 Avenue has begun. Other remaining work on the project will follow in the coming weeks, including trail construction, finish grading and boulevard sodding. (13) Kwik Trip Staff has been working with Kwik Trip’s staff to get securities and other agreements in place. The owner has communicated that construction could begin by mid-summer, 2022. Recently, the site’s engineer finalized plans for the right turn lane to be constructed on Main Street on the south side of the store and obtained signatures from both the City and County thst Engineers. With this work, the sidewalk from 20 to 21 Avenues on the north side of Main st Street and up 21 Avenue from Main Street to Michaud Way will be constructed. (11) Norbella Senior Living Norbella has now broken ground on the site, installing utilities and excavating for the foundation and parking lot. Work will continue within the building through the winter and the facility will open to residents by early September. (2) Peterson Shores The developer has signed necessary agreements and is authorized to file the plat. (17, 19) Rehbein Industrial Curb and gutter was poured this week. Pavement on the Fairview road extension will follow shortly. (19) Sutton Transport A Building Permit has now been issued. Foundations were poured this week and site work continues. (15) 2050/2070 Main Street – American Building Supply A Rice Creek Watershed District Permit has been issued, clearing the way for work on the site to begin in earnest. (18) Max Storage (Fairview Street) Revised plans were submitted for recording with the Conditional Use Permit. We anticipate an application for building permit and site work in the near future. (17) Project Banjo At their regular meeting on May 3, the Planning and Zoning Commission held a public hearing and took input from the community on the application for a large online retailer’s fulfillment center. The facility would employ around 600 people, including warehouse workers, delivery van drivers, management and support personnel. Project Banjo Site Plan (above) Sample Images (below) Development Inquiries Restaurant owners looking at City-owned 1737 Main Street CODE ENFORCEMENT General Temporary Signs Front yard parking and storage of materials COMMUNITY ENGAGEMENT Web Site Social Media Administrator’s Report uploaded Meeting Agendas Committee Agendas/Packets uploaded Public Hearings Open Position Postings Reader Board Senior Expo Meeting Schedules Community Events Community Email List Open Position Postings Administrator’s Report Meeting Agenda Open Position Postings PUBLIC SAFETY Centennial Fire District Centennial Fire District is hosting an informational hiring event on May 25 at 6:30 PM at Centennial Fire Station #1 (2 East Road, Circle Pines) Centennial Lakes Police Department The Centennial Lakes Police Department recently purchased two hybrid police vehicles. The Ford Police Interceptor Utility Hybrid AWD is the only pursuit rated hybrid SUV: fortified with standard full-time intelligent AWD, a 3.3L V6 hybrid engine and a 10-speed transmission. The vehicles have an EPA-estimated combined rating of 24 miles per gallon, and the potential for significant fuel savings. In addition, the vehicles have an exceptional safety rating. The Ford Police Interceptor has a 75-mph rear-impact crash –test rating, and claims to be the only vehicle in the world engineered to meet this test. Images of the vehicles are shown below. Additional pictures will be shared once the logos have been placed on them. FINANCE American Rescue Plan (ARP) At the April 27 city council meeting, council passed a resolution authorizing the city to use ARPA funds for typical government services along with specific categories identified in the final regulation for pandemic relief activities, except debt services payments or building up fund balances. The city has received confirmation that our ARPA compliance reporting has been completed. STORMWATER/WETLAND MS4 Audit Last month, City staff, consultants and Rice Creek Watershed District representatives attended a three hour long Zoom conference call with an Auditor from the Minnesota Pollution Control Agency (MPCA) to review our city’s compliance with its Municipal Separate Sewer System (MS4) Permit. Results of the audit will be communicated to the city in a few weeks. Each year, as part of the city’s National Pollution Discharge Elimination System/State Disposal System (SDS) Permit, the public is given an opportunity to provide input – the city held their public input meeting at the April 27 council meeting. Basic Components of the MS4 Permit include 6 minimum control measures, which are: 1.Public education & outreach 2.Public Participation & involvement 3.Illicit discharge Detection and Elimination 4.Construction site storm water runoff control 5.Post-construction storm water management 6.Pollution prevention & good housekeeping for municipal operations Stormwater Pollution Prevention Stormwater runoff is generated from many different land surfaces and is impacted by the behaviors and activities of individuals, households, and the public. Some common individual behaviors that have the potential to generate stormwater pollution are: Littering, disposing of trash and recyclables, disposing of pet-waste, applying lawn-chemicals, washing cars, Changing motor-oil, and Disposing of leftover paint and household chemicals. How the City of Centerville Currently Complies with the MS4 Permit The city submits an annual report to the Minnesota Pollution Control Agency (MPCA), summarizing our compliance with our MS4 permit conditions, identified best practices, and progress on identified measurable goals. A few things the ways the city complies with the MS4 permit are: Working with partner agencies (Anoka County Water Resources organization & the Rice Creek Watershed District) Conducting facilities inventory assessments (including ponds) Performing inspections (illicit discharge, construction, and MS4 system) Participating in staff training Street sweeping Holding MS4 Annual Public Meeting(s) Submitting MS4 annual reports Maintaining a current map of our storm sewer drains SEWER AND WATER Commercial Water Connection Fee Assistance As part of the city’s ongoing effort to help businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. The program is offered for a limited time only and is subject to conditions. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the city’s Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months.