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Home My WebLink About2022-05-18 EDA Packet CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY x MEETING AGENDA Wednesday, May 18, 2022 6:30 p.m. MEETING WILL BE HELD IN PERSON https://us02web.zoom.us/j/493922446 LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda IV. APPROVAL OF MINUTES 1. April 20, 2022 EDA Meeting Minutes V. BILLS AND COMMUNICATIONS 1. Bills a. Check List 2. Communications & Staff Updates a. 1737 Main Street b. EDA Appointment c. Holiday lights d. Website Redesign e. EDA Letter to Residents in M1 & M2 Districts VI. REPORTS 1. AdministratorÓs Report 2. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) b. Quad Area Chamber of Commerce c. Hugo Area Business Association 3. Year to Date Financials 4. Ongoing Programs: a. Blue Logo Sign b. Center Stage c. Business Revolving Loan and Grant Program VII. OLD BUSINESS 1. CenterStage Program Î Program Overview & Guidelines 2. Downtown Building Condition Assessment Report Î CDBG/HOME Grant 3. Business Revolving Loan and Grant Program Revisions 4. Swag Bags VIII. NEW BUSINESS None IX. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All Meetings at 6:30 PM unless otherwise noted City Council Meeting Î Wednesday, May 25, 2022 Parks and Recreation Committee Î Wednesday, June 1, 2022 Planning and Zoning Commission Î Tuesday, June 7, 2022 Economic Development Authority Î Wednesday, June 16, 2022 Anoka County Regional Economic Development Authority Meetings Anoka County Business/Banking Summit Î TBD Quad Area Chamber of Commerce Meetings Board of Directors Meeting Î Monday, May 16, 2022 (4 PM via Zoom) CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES April 20, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on April 20, 2022. I. CALL TO ORDER The meeting was called the meeting to order at approximately 6:32 p.m. by President Jeff Hanzal. II. ROLL CALL* NOT APPROVED PRESENT: President Jeff Hanzal Commissioner Steve King Commissioner Mark Remillard Commissioner Weatherhead Commissioner Darrin Mosher (Participated via Zoom) ABSENT: None STAFF: City Administrator/EDA Executive Director, Mark Statz Assistant City Administrator, Athanasia Lewis III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda The agenda was amended to add items E, F, G under Communication and number Review of Business Loan and Grant Program, item # 4, under Old Business. Motion by Commissioner Weatherhead and seconded by Commissioner King to approve the amended agenda. All in favor. Motion carried. IV. APPROVAL OF MINUTES Motion by Commissioner Remillard and seconded by President Hanzal to approve the March 16, 2022 meeting minutes, correcting who made the motion and second for adjournment. All in favor. Motion carried. V. BILLS AND COMMUNICATIONS 1. Bills City of Centerville EDA Meeting Minutes April 20, 2022 a. Check List Executive Director Statz reviewed the two checks in the packet as presented. Motion by Commissioner Weatherhead and seconded by Commissioner King to approve the checks as presented. All in favor. Motion carried. 2. Communications a. Resolution formally appointing Commissioner Remillard to the EDA. Executive Director Statz requested that the EDA endorse CouncilÓs appointment of Commissioner Remillard. This motion cleans up an earlier documentation error. Motion by Commissioner Weatherhead and seconded by Commissioner King to endorse CouncilÓs appointment of Commissioner Remillard to the EDA. All in favor. Motion carried. b. Draft 2022-23 Council Strategic Plan Executive Director Statz presented the councilÓs draft strategic plan as presented, and welcomed input from the EDA. Commissioner Weatherhead added the following comments: Under strategic goal I Î Economic Development Develop strategies, programs, initiatives, and activities to improve the economic well-being of the City of Centerville, business relationships and the quality of life for Centerville residents. Priority 1 Î Develop a long-term vision towards development and redevelopment. Commissioner Weatherhead added that a traffic study is needed due to entrance changes and increased traffic volume. Under Priority 2 Î Develop initiative to recruit, retain and strengthen business partner relationships, Commissioner Weatherhead noted that promoting the Wargo Nature Center could be included in this priority, as well as distribution of welcome packets for new businesses. Under Priority 3 Î Increase transparency and education in city communications through website redesign, leveraging social media, adding email addresses to city email list, and publication of newsletters to provide information and resources to community members, Commissioner Weatherhead added that the CenterStage program could be mentioned here. Under priority # 5 Î Recalibrate Pavement Management Plan, Commissioner Weatherhead noted that he would like storm water runoff to be included in this management plan. Commissioner King asked if the council was going to talk about an opportunity fund for the EDA. Executive Director Statz noted that we could talk about this at EDA and with city council; and we could also meet with the county to talk about leveraging HRA (Housing Redevelopment Authority) funds. Executive Director Statz confirmed that the EDA Strategic Plan communicates that an opportunity fund is part of their plan. Page 5 of 5 City of Centerville EDA Meeting Minutes April 20, 2022 c. Development Project Map Executive Director Statz reviewed the project map, noting there are 19 active project sites. The map is meant to let people know where the projects are. d. Article Addressing Shortages in Small Cities Executive Director Statz presented the article as information only. e. EDA Letter to Downtown Property Owners Executive Director Statz presented the revised letter that council approved at their last meeting. The focus of the letter shifted focus from inquiring about residentsÓ interest in talking with a developer to engaging in dialog with residents about downtown redevelopment. The revised letter also addresses privacy issues that were discussed at the last council meeting. Motion by Commissioner Remillard and seconded by Commissioner King to endorse the EDA letter to downtown property owners. All in favor. Motion carried. f. Handout for Senior Expo on May 19, 2022 th Executive Director Statz provided a brief overview of the senior expo being held on May 19. The event has 43 vendors signed up to date. Assistant Administrator Lewis reviewed the second page of the handout, outlining how businesses can be advertised in the newspaper with this event. President Hanzal requested the handout be distributed to our business email distribution list. g. Email Correspondence regarding development of 1737 Main Street Executive Director Statz reviewed the email from Karl Amilie, co-owner of the creamery, regarding his difficulty finding a builder for the 1737 site. Discussion ensued about re-engaging with Jim Boo (real estate agent/developer involved in the Bay View Villas development). The EDA agreed to allowing Executive Director Statz one month to follow-up with Mr. Amilie, before reaching back out to Mr. Boo. VI. REPORTS 1. AdministratorÓs Report Executive Director Statz reviewed the AdministratorÓs Report as presented in the packet. 2. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Assistant Administrator Lewis reviewed the report as presented in the packet. 3. Year to Date Financials None 4. Ongoing Programs: Assistant Administrator Lewis reviewed the report as presented in the packet. VII. OLD BUSINESS Page 5 of 5 City of Centerville EDA Meeting Minutes April 20, 2022 1. Downtown Building Condition Assessment Î CDBG/HOME Grant Executive Director Statz reported that the consultant did the walk through inspection of the three buildings downtown, and the conditions are not good; the written report will be provided soon. 2. Holiday Decorations Assistant Administrator Lewis reviewed the quote for the holiday decorations. Discussion ensued, about the lights and wreaths. Emphasis was placed on holiday lighting; the purchase of wreaths will be reviewed later in the year (August) and the purchased will depend on where the EDA is with their budget. Motion by Commissioner Remillard and seconded by Commissioner King to allow staff to enter into a contract with a professional lighting vendor in an amount not to exceed $3,500 for the purchase of lighting for city hall, the fire station and tree in front of city hall 3. Revised EDA 2022-2024 EDA Strategic Plan Assistant Administrator Lewis reviewed the revisions to the EDA 2022-2024 plan as outlined in the RFA. A placemaking goal was added to the other goals in the plan. Motion by Commissioner Remillard and seconded by Commissioner Remillard to approve the revised EDA 2022-2024 Strategic Plan. All in favor. Motion carried. 4. Business Revolving Loan and Grant Program The EDA discussed the Business Revolving Loan and Grant Program. Points of interest include previous expenditures and the desire for revised language to program requirements. Staff will revise language to the program and present it to the EDA at the next meeting. VIII. NEW BUSINESS 1. Halloween Trunk or Treat Emem from Parks and Recreation gave a brief overview of the upcoming Halloween Trunk or Treat event in October, and discussion ensued about ways the EDA can provide support. The EDA requested that the Parks committee present the EDA with a specific ask, such as EDA-Sponsored water, candy, etc. Emem will discuss further with the Parks subcommittee and follow-up with the EDA. 2. Swag Bags Assistant Administrator Lewis reviewed the quotes as presented in the packet; she advised that a grant helped pay for the bags last year. The EDA decided to purchase 300 swag bags. Motion by Commissioner Weatherhead, seconded by Commissioner Remillard to purchase 300 swag bags. All in favor. Motion carried. IX. ADJOURNMENT Page 5 of 5 City of Centerville EDA Meeting Minutes April 20, 2022 Motion by Commissioner Mosher, seconded by Commissioner Weatherhead to adjourn the April 20, 2022 Economic Development Authority meeting at 8:43 p.m. All in favor. Motion carried. Page 5 of 5 05/12/22 11:51 AM CITY OF CENTERVILLE Page 1 EDA CHECK DETAIL - MAY 18, 2022 Check DateCheck #Vender NameCommentsAmount 15/18/2022001030 4IMPRINTVALUE GROCERY TOTES - 13"X12" (300)$433.18 Check Nbr 001030 4IMPRINT$433.18 15/18/2022001031 CR-BUILDING PERFORMANCE SPECIALISCENTE0001 FSM-MIXED USE - DOWNTOWN CENTERVILLE STR$1,750.00 Check Nbr 001031 CR-BUILDING PERFORMANCE SPECIALISTS$1,750.00 $2,183.18 05/12/22 1:28 PM CITY OF CENTERVILLE Page 1 EDA April 2022 Revenue Expenses 20222022 Account DescrMarch 2022April 2022BalanceYTD Budget Account Descr R R 201-46500-36200 Miscellaneous Revenues$0.00$0.00$0.00$0.00 R 201-46500-36210 Interest Earnings$0.00$0.00$0.00$0.00 R 201-46500-36270 Refunds/Reimbursements$0.00$0.00-$255.27$0.00 R 201-46500-39201 Transfer from General Fund$0.00$32,900.00-$32,900.00$0.00 R 201-49200-36210 Interest Earnings$0.00$0.00$0.00$0.00 R 201-46500-33600 County Grants$0.00$0.00$0.00$0.00 Account Descr R$0.00$32,900.00-$33,155.27$0.00 Account Descr E E 201-46500-304 Legal Fees$0.00$0.00$0.00$0.00 E 201-42000-300 Professional Srvs$0.00$0.00$0.00$0.00 E 201-46500-100 Wages and Salaries (GENERAL)$0.00$400.00-$400.00$0.00 E 201-46500-122 FICA$0.00$30.61-$30.61$0.00 E 201-46500-210 Operating Supplies$0.00$0.00$0.00$0.00 E 201-46500-234 EMERGENCY SERVICES - COVI$0.00$0.00$0.00$0.00 E 201-46500-303 Engineering Fees$0.00$0.00$0.00$0.00 E 201-49390-720 Operating Transfers$0.00$0.00$0.00$0.00 E 201-46500-322 Postage$0.00$0.00$0.00$0.00 E 201-46500-331 Travel Expenses$0.00$0.00$0.00$0.00 E 201-46500-340 Advertising & Printing$0.00$0.00$0.00$0.00 E 201-46500-425 Bank Service Charges$0.00$0.00$0.00$0.00 E 201-46500-430 Miscellaneous$0.00$0.00-$166.00$0.00 E 201-46500-433 Dues and Subscriptions$0.00$0.00-$150.00$0.00 E 201-46500-438 Meeting Per Diem$0.00$0.00$0.00$0.00 E 201-46500-439 Clothing Allowance$0.00$0.00$0.00$0.00 E 201-46500-441 Conf. & Schooling$0.00$0.00$0.00$0.00 E 201-46500-810 Refunds & Reimb.$0.00$26.00-$1,748.08$0.00 E 201-46500-300 Professional Srvs$2,972.00$0.00-$5,593.16$0.00 Account Descr E$2,972.00$456.61-$8,087.85$0.00 $2,972.00$33,356.61-$41,243.12$0.00 05/12/22 1:22 PM CITY OF CENTERVILLE Page 1 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA APRIL 2022 Account Summary Beginning Balance on4/1/2022$25,666.69 Cleared$55,386.08 + Receipts/Deposits $32,900.00 Statement$55,386.08 - Payments (Checks and Withdrawals) $3,180.61 Difference$0.00 $55,386.08 Ending Balance as of 4/30/2022 Cash Balance Active101-10350 General Fund$0.00Beginng Balance$25,666.69 Active201-10350 ECONOMIC DEVELOPMENT FUND$55,360.08+ Total Deposits$32,900.00 - Checks Written $3,206.61 Cash Balance $55,360.08 Check Book Balance $55,360.08 Difference$0.00 05/12/22 1:22 PM CITY OF CENTERVILLE Page 2 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA ClearedAmountPartially Cleared Check NbrVendor NameCheck DateAmount This MonthNot ClearedLast Month Deposit 041422REC4/14/2022-($32,900.00)-($32,900.00) 505536EQuarterly ACH4/13/2022-$369.39-$369.39 000015EIRS/EFTPS4/15/2022-$61.22-$61.22 001027 HOUWMAN ARCHITECTS3/16/2022-$2,750.00-$2,750.00 001029 STATZ, MARK4/20/2022$26.00$26.00-- Receipts/Deposits($32,900.00)($32,900.00)$0.00$0.00 Payments/Withdrawals$26.00$3,180.61$26.00$0.00 ($32,900.00) Total Deposits Total Checks Written $3,206.61 *Next month items not included in Total Deposits & Checks Written (Outstanding + Cleared CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 Administration V.2 TITLE OF ISSUE: 1737 Main Street BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has had a few discussions with Mike Brass and representatives Beartown Bar & GrillAfter a few emails were exchanged, the prospect decided to withdraw interest in the site for a variety of reasons. Reasons include cost, location, size, neighbors, and traffic COST AND SOURCE(S) OF FUNDING: No cost REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Athanasia Lewis From:Mark Statz Sent:Wednesday, May 11, 2022 11:39 AM To:Mike Brass (mike@mikebrass.com) Cc:Athanasia Lewis Subject: FW: 1737 Main Street - Centerville Mike, FYI,seebelow. CƩƚƒʹBeartownBar&Grill<beartownbarandgrill@gmail.com> {ĻƓƷʹWednesday,May11,202211:18AM ƚʹMarkStatz<MStatz@centervillemn.com> {ǒĬƆĻĭƷʹRe:1737MainStreetCenterville /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. Itwasbasedonabunchofthings;cost,location,size,neighbors,traffic.Whenyouputeverythingtogether,thingsjust didn'taddupproperly. OnWed,May11,2022at10:39AMMarkStatz<MStatz@centervillemn.com>wrote: Joe, Sorrytohearthat.IfƷŷĻƩĻ͸ƭfeedbackthatyouwouldbewillingtoshareonwhatmakesthissitetoughtodevelop, ǞĻ͸ķliketohearitsowecanworktomakeitmoreattractivetofolkslikeyourself. Thanks. Mark Statz, PE City Administrator/Engineer City of Centerville 1880 Main St. Centerville, MN 55038 O: 651-429-3232 1 D: 651-792-7931 C: 651-775-5126 mstatz@centervillemn.com www.centervillemn.com @centervillemn CƩƚƒʹBeartownBar&Grill<beartownbarandgrill@gmail.com> {ĻƓƷʹWednesday,May11,202210:19AM ƚʹMarkStatz<MStatz@centervillemn.com> {ǒĬƆĻĭƷʹRe:1737MainStreetCenterville /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. Aftermuchcollaborationwithmypartner,wehavedecidedtocancelfurtherdiscussiontowardthislocation.My apologies,butwewillneedtocancelourmeetingtomorrowThursdayat2:30pm.Ifthingschange,wewillreachout. Thankyousomuchforyourtime. JoeClaussen OnFri,May6,2022at10:21AMMarkStatz<MStatz@centervillemn.com>wrote: Thursdayat2:00atcityhallworksforme. Theconceptbuildingwesent,isjustthat;aconcept.Weareveryopentoconversationaroundwhateverscaleof developmentyouarelookingtoputforward. 2 SeeyouonThursday. GetOutlookforiOS CƩƚƒʹBeartownBar&Grill<beartownbarandgrill@gmail.com> {ĻƓƷʹFriday,May6,202210:16AM ƚʹMarkStatz<MStatz@centervillemn.com> {ǒĬƆĻĭƷʹRe:1737MainStreetCenterville /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. ItlookslikemeandmypartnerwouldbeabletomeetThursdaynextweekataround2pm,ifthatworks. Afewquestionsandcomments; ItseemsasthoughourCupNConeideahasblownintoamajordevelopmentofretailshopsandapartment rentals.Wearedefinitelyopentodevelopingthisconcept,butwefeelmodificationsareinorder.Ifwediddevelop thesketchasis,wearetalkingclosetoa4millionproject,whichwefeeldoesnotmakesensegivenCenterville's currenttrafficandsurroundingdevelopments. Wedohaveafewotherminorconcerns,buttheycaneasilybeironedout.Letmeknowyourthoughts. Thankyou!!!! JoeClaussen OnThu,May5,2022at3:34PMMarkStatz<MStatz@centervillemn.com>wrote: Hereareoursketchesalongwithsomeinfoonthe/źƷǤ͸ƭEDAandtheirprogramstoassistourlocalbusinesses. 3 Rememberthatthisisjustaconcept. \[ĻƷ͸ƭmeetnextweeksometime,ifyouareavailable.L͸ƒprettyopen,sojustgivemeacoupledates/timesandI shouldbeabletomakesomethingwork. CƩƚƒʹBeartownBar&Grill<beartownbarandgrill@gmail.com> {ĻƓƷʹWednesday,May4,202210:40AM ƚʹMarkStatzMStatz@centervillemn.com {ǒĬƆĻĭƷʹRe:1737MainStreetCenterville /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. Didyouwanttotalkfirstormeettoseethesketches?Iamnotsureifthesketchescanbesentelectronically.Iwill dowhateveryouthinkisthebestcourseofactiontogetstarted. Thankyou!!! OnWed,May4,2022at7:48AMBeartownBar&Grill<beartownbarandgrill@gmail.com>wrote: Iwouldbeinterestedtoseethesketches. Thankyou!!! SentfrommyiPhone OnMay4,2022,at7:07AM,MarkStatz<MStatz@centervillemn.com>wrote: Cupandcomeisexactlywhatwewouldlovetoseethere.Thezoningallowszerosetbacksandalot offlexibilitythroughtheplanesunitdevelopment(PUD)process.Thebiggestchallengeisparking. Thedistrictalsoallowsmixeduse;meaningapartmentsabovetheretail.Thiscouldhelp supplementthefirstfloorincome. 4 WhenIgetachanceIwillsendyousomeconceptsketchesofabuildingweimaginedalongwitha sitelayout,butźƷ͸ƭjustaconcepttogiveyousomeideaofwhatmightwork.Wearenotmarriedto thatonescenario. Forsomethinglikecupnconethelandwouldlikelybepricedat$1andwecouldoffersome flexibilitywithcityfees,etc. LotstoķźƭĭǒƭƭͶkeepthequestionscoming. GetOutlookforiOS CƩƚƒʹBeartownBar&Grill<beartownbarandgrill@gmail.com> {ĻƓƷʹTuesday,May3,20228:46:29PM ƚʹMarkStatz<MStatz@centervillemn.com> {ǒĬƆĻĭƷʹRe:1737MainStreetCenterville Caution: This email originated outside our organization; please use caution. Whattypeofdevelopmentcanbeputthere?Couldthisbecommercial?IfyouhavebeentoWhite BearLakeattheCupnCone,weenvisionthistypeofdevelopmenthere.Whatareyourinitial thoughts? OnTue,May3,2022at3:52PMMarkStatz<MStatz@centervillemn.com>wrote: Joe, I would be happy to discuss this property with you. IÓm available by phone or email with the contact info below. I will be out of town at a conference the next 3 days, but can still take a phone call or email from you. If youÓd like to meet in person, we could set something up for next week. Just let me know your preference. Thanks. 5 Mark Statz, PE City Administrator/Engineer City of Centerville 1880 Main St. Centerville, MN 55038 O: 651-429-3232 D: 651-792-7931 C: 651-775-5126 mstatz@centervillemn.com www.centervillemn.com @centervillemn From: Beartown Bar & Grill <beartownbarandgrill@gmail.com> Sent: Tuesday, May 3, 2022 2:57 PM To: Mark Statz <MStatz@centervillemn.com> Subject: 1737 Main Street - Centerville Caution: This email originated outside our organization; please use caution. We are inquiring about the 1737 Main Street property in Centerville. Who would be the person to discuss potential development within this parcel? Thank you so much for your time. 6 Joe Claussen 7 Mark Statz From:Amlie, Karl C. <Karl.Amlie@ExpressPros.com> Sent:Tuesday, April 19, 2022 10:50 AM To:Mark Statz Subject:RE: \[EXTERNAL\] Re: Questions on 1737 Main Street - development opportunity Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark, IhopeyouhadaniceEasterweekend. Justaquickupdate...wearestrugglingtofindabuilderwhocancompletethisprojectwithareasonablecost/ROI,but we'recontinuingtolookatoptions. Iwillkeepyouupdatedaswecontinuemovingforward,butpleaseletmeknowifplansorownershipchangeforthat property. Thankyou, Karl OriginalMessage From:Amlie,KarlC. Sent:Tuesday,March22,20223:57PM To:MarkStatz<MStatz@centervillemn.com> Subject:RE:\[EXTERNAL\]Re:Questionson1737MainStreetdevelopmentopportunity Thankyou,Mark.Iwillfollowup. Karl OriginalMessage From:MarkStatz<MStatz@centervillemn.com> Sent:Tuesday,March22,20221:18PM To:Amlie,KarlC.<Karl.Amlie@ExpressPros.com> Subject:RE:\[EXTERNAL\]Re:Questionson1737MainStreetdevelopmentopportunity CAUTION:ThisemailoriginatedfromasenderexternaltoExpress.Donotclicklinksoropenattachmentsunlessyou recognizethesenderandknowthecontentissafe.Ifyoususpectthisemailcouldbephishing,pleasereportitbyusing theͻwĻƦƚƩƷtŷźƭŷͼbuttonatthetopofyourscreen. Karl, Idonothaveanysoilboringsonthesiteitself.I'veattachedthesoilsreportfromtheBlock7project(CentervilleRoad andSorelStreet/HeritageSt.). OriginalMessage 1 From:Amlie,KarlC.<Karl.Amlie@ExpressPros.com> Sent:Tuesday,March22,20221:02PM To:MarkStatz<MStatz@centervillemn.com> Subject:Re:\[EXTERNAL\]Re:Questionson1737MainStreetdevelopmentopportunity Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark,Itriedemailingyoualittleoveraweekago,anddidn'thearback,andnowitappearslookingthroughmysent emailsthatitneverwentout.Myapologiesfortheseeminglackoffollowuprecentlyfromme. Ourgeneralcontractoristryingtogetussomemoreaccuratenumbers,aswhatwe'veseensofarappearstonotpencil outforadecentcaprate. Heaskedifwecouldgetanymoreinformationonthewatertablelevelonthatpropertyornearby.Doyouhaveany otherresourcesyoucaninvestigateorrecommendforme? Thankyou, Karl ________________________________ From:Amlie,KarlC. Sent:Wednesday,March2,20221:12:12PM To:MarkStatz<MStatz@centervillemn.com> Cc:MikeBrass(mike@mikebrass.com)<mike@mikebrass.com>;info@torinconstruction.com <info@torinconstruction.com>;DerekAmlie<damlie@hotmail.com> Subject:RE:\[EXTERNAL\]Re:Questionson1737MainStreetdevelopmentopportunity HiMark, WehadpreliminarydiscussionsyesterdaywithaGC,andhavesomeadditionalquestionsforyou. AreyouavailablethisFriday,3/4/22?Ihave10amand2pmavailable,ifeitherwouldworkforyou. IthinkLucasGaughanwilljoinusinpersonandmybrotherwillcallin,ifthatworks. Thankyou, Karl From:MarkStatz<MStatz@centervillemn.com> Sent:Monday,February21,20228:45AM To:Amlie,KarlC.<Karl.Amlie@ExpressPros.com> Cc:MikeBrass(mike@mikebrass.com)<mike@mikebrass.com> Subject:Re:\[EXTERNAL\]Re:Questionson1737MainStreetdevelopmentopportunity 2 CAUTION:ThisemailoriginatedfromasenderexternaltoExpress.Donotclicklinksoropenattachmentsunlessyou recognizethesenderandknowthecontentissafe.Ifyoususpectthisemailcouldbephishing,pleasereportitbyusing the"ReportPhish"buttonatthetopofyourscreen. Themorethemerrier!Iamgenerallyprettyopen.Withallthefolksonyourend,it'sprobablyeasierforyoutochoosea date/timeandIshouldbeabletomakeitwork. IfyouwanttomeetviaZoom,earlier,Iamopentothataswell. GetOutlookforiOS<https://urldefense.proofpoint.com/v2/url?u=https 3A__aka.ms_o0ukef&d=DwMGaQ&c=eI35cqBEhnfiOxiOqlXu9KEQfuOB3RR0mJYx5v5IVv0&r=UYBXJi_FJjyVqKYACgS7z3hc 6g3CqcuF31AR_klxIg&m=ndPWIhLkxA1dhEEMqsKWs7caAcebtRflYUtBr8cF Y&s=c_cA0qZrNCvFUnjdneeMU7RyBKg2t1YWdP14xn2HGhw&e=> ________________________________ 3 Mark Statz From:Mark Statz Sent:Thursday, May 12, 2022 11:25 AM To:'derek amlie' Cc:Amlie, Karl C.; Athanasia Lewis Subject: RE: Development Project DerekandKarl, Afewanswers,belowinblue CƩƚƒʹderekamlie<damlie@hotmail.com> {ĻƓƷʹThursday,May12,202210:39AM ƚʹMarkStatz<MStatz@centervillemn.com>;Amlie,KarlC.<Karl.Amlie@ExpressPros.com> {ǒĬƆĻĭƷʹDevelopmentProject /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark, MybrotherKarlandIhadlunchwiththebuilderaweekagoandwearedrawingupplanstogetabid.Afew questionscameoutofthatmeetingasfollows: Isthesetbackmeasuredfromthesidewalk,thestreet,orfromwhere?Setbacksaremeasuredfromthe propertyline/rightofway.OntheĭƚǒƓƷǤ͸ƭGISsystem,youcanseethemastheyellowlines(seebelow). Soeveryextra1ftofsetbackallowsforanextrafootofbuildingheight.Doesthatmeanthata30foot buildingneeds30feetofsetbackoristherealeveluptowhichlittlesetbackisrequiredandthenthe1footby 1footruleapplies?IntheM1districtΛƷŷğƷ͸ƭwhatthispropertyiszoned),setbacksarezerofeet(no setback).TheextraheightruleappliesafterthemaxheightofЌЎ͸͵So,aЍЉ͸highbuildingwouldrequireyou tobeЎ͸backfromthepropertyline,inthiscase.UptoЌЎ͸high,canberightuptothepropertyline. Weweretoldthattheexteriorshouldbebrick,stone,orglass.Doesthismeantheentirething?Inother words,couldthefirst5feetfromthegroundbebrickorstoneandtherestbewood,vinyl,composite, 1 etc?Thedesignguidelinesemphasizetheuseofbrick,stoneorglassonthestreetfacingfacades.Onacorner lot,itmightbetoughtofindawallthatķƚĻƭƓ͸Ʒfaceastreet.Eventheeastwallwillhavesignificantvisibility fromMainStreet.Maybethenorthwallwouldbesomethingthatcouldbeconsiderednonstreetfacing.All thatbeingsaid,thezoningalsonotesthatallprojectsdoneinthisdistrictaretobedonethroughthePlanned UnitDevelopment(PUD)process.Thisgivesusflexibilitytohavealittlegivenandtake.Longstoryshort,you shouldplanonmostoftheeast,southandwestwallstobebrick,stoneormasonry,butcertainlysomehigher qualitysiding(LPorHardy)couldbemixedinforarchitecturalinterest. Bestregards, DerekAmlie 6512498096 2 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 EDA V.2 TITLE OF ISSUE: EDA Appointment BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received notification from Commissioner Weatherhead that he does not plan to serve another term Staff will begin advertising to fill th COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Athanasia Lewis From:Mark Statz Sent:Monday, May 9, 2022 7:06 AM To:Athanasia Lewis Subject:Fwd: Term expires - reappointment FYI Get Outlook for iOS CƩƚƒʹJimWeatherhead<jweatherheadcentervillemn@gmail.com> {ĻƓƷʹSunday,May8,20228:59:45AM ƚʹMarkStatz<MStatz@centervillemn.com>;jhanzalcentervillemn@gmail.com<jhanzalcentervillemn@gmail.com> {ǒĬƆĻĭƷʹTermexpiresreappointment /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. HelloMark, Thepast4yearshavebeenalotoffun,educational,andveryrewardinghoweverIamnotinterestedintakingona secondtermwiththeEDAΑasmuchasIhaveenjoyedtheopportunity,after40+yearsinvariouspositionsofpublic serviceIhavesimplyrunoutofgasandwanttofullyembraceretirement.IthinksomenewͻĬǒƭźƓĻƭƭƒźƓķĻķͼblood willhelptheEDAmovingforward. IthinkthefuturelooksbrightfortheEDAandwisheveryonetheverybestgoingforward. Sincerely, Jim SentfromMailforWindows 1 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 20 EDA V TITLE OF ISSUE: Holiday Decorations BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDIN REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular ESTIMATE (8?B-5(4:?4=A8994 +, 1800 Main Street Centerville, MN (651) 792-7936 .=8>?8:4*867?8:6 1575-B West Wayzata Blvd Estimate #000504 Long Lake, MN 55356 Date04/13/2022 Phone: (612) 600-1176 Business /INS. POLICY #22XH4818-02 Email: outdoorserviceco@yahoo.com Tax #TAX ID # 90-049-4753. Fax: +www.pristine- lighting.com Web: www.tonkaholidaylighting.com )4>3=8<?8;:0;?19 Custom Roofline Lighting (full seasons labor+materials)$1,625.00 We hereby propose to furnish the materials and perform the labor necessary for the completion of: *Custom roofline/exterior Holiday Lighting installation, made to fit your buildings specific rooflines. **Installation of LED lighting along complete rooflines, edges of entire front/face, and both left and right sides of Fire Station/City Hall building! Style: C9 bulbs (LED) Colors: Warm White or Any! ***Making, and running of all necessary custom power cords, adapters, timers, etc. All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for sum of: $1625. (Full seasons roofline Labors+Materials) ****Includes complete installation, take-down, full seasons maintenance, and year-round storage of all LED lighting materials, and Holiday Decor!**** /@2?;?19$1,625.00 0;?19# &$%!"" Page 1 of 3 ,;?4>' Thank you Athanasia! Pristine Lighting Mike West 612.600.1176 Page 2 of 3 By signing this document, the customer agrees to the services and conditions outlined in this document. Signed on: 04/27/2022 Mike WestCity Of Centerville, MN Page 3 of 3 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 Administration V.2 TITLE OF ISSUE: Website Redesign & Mobile App BACKGROUND AND SUPPLEMENTAL INFORMATION: At their May 11 council meeting, the Board approved a contract with CivicPlus for website & mobile app design services. The project will launch in about a week, after we have a fully executed contract with CivicPlus. COST AND SOURCE(S) OF FUNDING: Already funded by the General Fund REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 EDA V.2 TITLE OF ISSUE: EDA Letter to Downtown Residents BACKGROUND AND SUPPLEMENTAL INFORMATION: The letter the EDA approved for delivery to residents in the M1 and M2 zoning districts has been sent. A copy of the signed letter is attached. COST AND SOURCE(S) OF FUNDING: Postage to be paid by EDA (less than $50.00) REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) EDA Letter _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Administrator/EngineerÓs Report May 11, 2022 PARKS AND RECREATION Committee Seat Available A vacant seat remains on the CityÓs Parks and Recreation Committee. Please call City Hall or email info@centervillemn.com if interested. Summer in Centerville This summer, look for signs around town with QR codes directing you to all the latest info on our parks programming. Emerald Ash Borer The Parks and Rec Committee has been looking into ways in which the cityÓs parks will be affected by the Emerald Ash Borer and is preparing to stay on top of issues as they arise. Strategic Plan The Parks and Rec Committee continues work on its strategic plan. If youÓd like to give input, we are always happy to receive your thoughts. Just give us a call or email us at info@centervillemn.com No Mow May Some cities around the metro are trying out a new strategy to help our pollinator friends, called ÐNo Mow MayÑ. For now, Centerville is just going to give this a go in some select areas of our parks. So, if you see an area with a little bit longer grass along your favorite trail, itÓs not our crews slacking off, itÓs a nod to the creatures that keep our flowers blooming and our vegetable gardens growing. If our pilot project works out this year, weÓll look at extending the program to residential properties in 2023. Garage Sale Days This yearÓs Garage Sale Days is scheduled for June 10 & 11. If youÓve never participated before, this is just a chance for you to host a garage sale along with all your neighbors. The idea is to get lots of shoppers in town, all on one weekend. Registrations will be accepted until the DEADLINE DATE: May 31, 2022. You must be a Centerville resident to register. Volunteers Needed Î Fete des Lacs The Committee is looking for volunteers to be actively involved in events taking place during the week of Fete des Lacs. Please visit: click here if you are interested in volunteering or contact City Hall at 651-429-3232. LaMotte Park Ballfield Repairs The drain tile has been repaired and waiting for seed and new bases have been purchased. Some ag lime remains to be leveled in the dugouts and the backstop on Field #2 remains to be repaired. Two of the three fields should be ready for use next week; the other shortly after. ADMINISTRATION Assessor The assessor will be completing physical visits to properties located within the area to the right as a requirement that needs to be completed every five (5) years. They started in May. The Assessors will be knocking on doors, if an adult is present, requesting an inside review if a full review was not completed within five (5) years. They will also observe the exterior of the home and buildings. If no one is home they will leave an orange door hanger with instructions if there are questions. Utility Billing/Newsletter/2021 Consumer Confidence Report These were forwarded to residence last Friday, April 29, 2022 with a due date of June 6, 2022. The newsletter contained information regarding our new recycling of mattresses and box springs. We have already received 4-5 of them. Residents are placed with the program. Also included in the newsletter was information regarding Clean Up Days and a Coupon for recycling items (electronics, etc.) Green Lights Recycling/Recycling Technologies coupons should have been received by all residents with the first event happening on May 14, 2022 from 8-12. Centerville Elementary Annual Book Fair Spring BOGO Book Fair, May 12-May 18, 2022 from 9-3:30 p.m. (In person for students of Centerville Elementary). Shop online (not bogo), May 12-May 25, 2022 at: https://bookfairs.scholastic.com/bookfairs/cptoolkit/homepage.do?method=homepage&url=c entervilleelementaryschool7. City Council 2022-2023 Strategic Plan City Council adopted their 2022-2023 Strategic Plan at their April 28, 2022 council meeting. The plan consists of three overarching goals that will guide city policy over the next couple of years. Council included several priories with each of the strategic goals, further clarifying direction for staff, and city boards and commissions. The priorities are outlined in the full plan, which is on the cityÓs website Î a link to the full plan is also provided in this document below strategic goal III. STRATEGIC GOAL I ECONOMIC DEVELOPMENT Develop strategies, programs, initiatives, and activities to improve the economic well being of the City of Centerville, business relationships and the quality of life for Centerville residents. STRATEGIC GOAL II ORGANIZATIONAL RESILIENCE Promote sustainable development, wellbeing and inclusive growth in the City of Centerville while preparing for future economic, environmental, and social change. STRATEGIC GOAL III Î COMMUNITY BUILDING Build and support meaningful community connections, services, and support for community members in the City of Centerville. Click on the link below to read the full plan: https://www.centervillemn.com/vertical/Sites/%7BD770044D-2DE8-4478-9AB4- 047D7127BF55%7D/uploads/Council_Strategic_Plan.pdf Meeting and City Hall Schedule May 18, 2022, 2022 6:30 p.m. Î Economic Development Authority May 25, 2022, 6:30 p.m. Î City Council Meeting June 2, 2022, 6:30 p.m. Î Parks & Recreation Committee meeting June 7, 2022, 6:30 p.m. - Planning & Zoning Commission meeting ECONOMIC DEVELOPMENT Quad Area Chamber of Commerce th Senior Wellness Day & Expo Î May 19 Î 10 Î 2 St. GenevieveÓs Business Expos o Centerville Fete des Lacs Î July 12-17 o Lino Lakes Blue Heron Days Î August 18, 19, 20 o Lexington Fall Fest Î September Quad Area Chamber of Commerce Î Senior Wellness Expo and Health Fair The Senior Wellness Expo & Health Screening will be held on May 19th from 10am-2pm at St. Genevieve's Community Parish Center. Resources will be available for seniors, as well as health screening, vendors, food trucks, and entertainment. The Centennial Lakes Police Department will also be available for prescription drop-off. The first of its kind in our area, this new event has gotten a lot of attention from sponsors and vendors. We hope youÓll attend whether youÓre a senior or whether youÓre someone who cares for a senior. Anoka County On-Site Hiring Event th Be sure to stop by the Anoka County Job Training Center in Blaine at 1201 89 Avenue NE, nd 2 floor, for an on-site hiring event on Wednesday, May 18, 2022 from 10:30 a.m. Î 12:30 p.m. Representatives from several companies will be available on-site to meet with candidates. ANOKA COUNTY Anoka County Board Adopts New Commissioner Districts At a special meeting held on April 26, the Anoka County Board of Commissioners adopted a resolution establishing a new county commissioner district map. Redrawing election district boundaries, a requirement after each decennial census has been completed, is done to ensure that residents in each district are represented equally. The map shown below depicts the new boundaries Î some of the districts have been renumbered. NORTH METRO TV Municipal Producer, Trevor Scholl, is assisting staff by taking pictures for our website redesign. Trevor started by taking photos of city council members at their April 27 meeting. COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of whatÓs happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) Î ÐSorel QuarterÑ An application for final plat has been received. As the developer and city staff continue work on a developerÓs agreement, we anticipate the council being able to consider approval of everything at its May 25, 2022 meeting. Centerville Elementary School Expansion School staff and consultants were able to find a work-around to solve some supply chain issues. The work in the building is nearing completion and should receive their certificate of occupancy soon. stnd (3)(4) Old Mill Estates 1 and 2 Additions A Letter of Credit reduction was granted at the last City Council meeting. The city still retains more than $80,000 in a letter of credit as well as a 2-year warranty bond on the public improvements. The City is in discussion with the homeowner near the cul-de-sac on Old Mill Court, exploring alternative routes for the trail. The city will continue to hold security for the completion of the trail until this process plays out and the trail link is completed. Staff recently re-engaged with a contractor who provided the lowest preliminary estimate for the work and will firm up a quote from them to see if the project is feasible within the homeownerÓs budget. th (16) Centerville Storage (20Ave. Mini Storage) The mini storage has been given the go-ahead to open its doors. Look for a grand opening soon. A few minor punch list items remain (1) Bay View Villas (Waterworks Site) The vast majority of the project work is now done. Some lakeshore plantings and final landscaping items remain. Mailboxes are now in and the pond has been dredged to final grade. (8) Atlas Villas Memory Care Project (1825 Main Street) The developer advised that they are completing interior finishes in about 3 weeks and opening for business around June 1st. (10-14) Rehbein Commercial st Sidewalk work along 21 Avenue has begun. Other remaining work on the project will follow in the coming weeks, including trail construction, finish grading and boulevard sodding. (13) Kwik Trip Staff has been working with Kwik TripÓs staff to get securities and other agreements in place. The owner has communicated that construction could begin by mid-summer, 2022. Recently, the siteÓs engineer finalized plans for the right turn lane to be constructed on Main Street on the south side of the store and obtained signatures from both the City and County thst Engineers. With this work, the sidewalk from 20 to 21 Avenues on the north side of Main st Street and up 21 Avenue from Main Street to Michaud Way will be constructed. (11) Norbella Senior Living Norbella has now broken ground on the site, installing utilities and excavating for the foundation and parking lot. Work will continue within the building through the winter and the facility will open to residents by early September. (2) Peterson Shores The developer has signed necessary agreements and is authorized to file the plat. (17, 19) Rehbein Industrial Curb and gutter was poured this week. Pavement on the Fairview road extension will follow shortly. (19) Sutton Transport A Building Permit has now been issued. Foundations were poured this week and site work continues. (15) 2050/2070 Main Street Î American Building Supply A Rice Creek Watershed District Permit has been issued, clearing the way for work on the site to begin in earnest. (18) Max Storage (Fairview Street) Revised plans were submitted for recording with the Conditional Use Permit. We anticipate an application for building permit and site work in the near future. (17) Project Banjo At their regular meeting on May 3, the Planning and Zoning Commission held a public hearing and took input from the community on the application for a large online retailerÓs fulfillment center. The facility would employ around 600 people, including warehouse workers, delivery van drivers, management and support personnel. Project Banjo Site Plan (above) Sample Images (below) Development Inquiries Restaurant owners looking at City-owned 1737 Main Street CODE ENFORCEMENT General Temporary Signs Front yard parking and storage of materials COMMUNITY ENGAGEMENT Web Site Social Media AdministratorÓs Report uploaded Meeting Agendas Public Hearings Committee Agendas/Packets uploaded Open Position Postings Reader Board Senior Expo Meeting Schedules Community Events Community Email List AdministratorÓs Report Open Position Postings Meeting Agenda Open Position Postings PUBLIC SAFETY Centennial Fire District Centennial Fire District is hosting an informational hiring event on May 25 at 6:30 PM at Centennial Fire Station #1 (2 East Road, Circle Pines) Centennial Lakes Police Department The Centennial Lakes Police Department recently purchased two hybrid police vehicles. The Ford Police Interceptor Utility Hybrid AWD is the only pursuit rated hybrid SUV: fortified with standard full-time intelligent AWD, a 3.3L V6 hybrid engine and a 10-speed transmission. The vehicles have an EPA-estimated combined rating of 24 miles per gallon, and the potential for significant fuel savings. In addition, the vehicles have an exceptional safety rating. The Ford Police Interceptor has a 75-mph rear-impact crash Îtest rating, and claims to be the only vehicle in the world engineered to meet this test. Images of the vehicles are shown below. Additional pictures will be shared once the logos have been placed on them. FINANCE American Rescue Plan (ARP) At the April 27 city council meeting, council passed a resolution authorizing the city to use ARPA funds for typical government services along with specific categories identified in the final regulation for pandemic relief activities, except debt services payments or building up fund balances. The city has received confirmation that our ARPA compliance reporting has been completed. STORMWATER/WETLAND MS4 Audit Last month, City staff, consultants and Rice Creek Watershed District representatives attended a three hour long Zoom conference call with an Auditor from the Minnesota Pollution Control Agency (MPCA) to review our cityÓs compliance with its Municipal Separate Sewer System (MS4) Permit. Results of the audit will be communicated to the city in a few weeks. Each year, as part of the cityÓs National Pollution Discharge Elimination System/State Disposal System (SDS) Permit, the public is given an opportunity to provide input Î the city held their public input meeting at the April 27 council meeting. Basic Components of the MS4 Permit include 6 minimum control measures, which are: 1. Public education & outreach 2. Public Participation & involvement 3. Illicit discharge Detection and Elimination 4. Construction site storm water runoff control 5. Post-construction storm water management 6. Pollution prevention & good housekeeping for municipal operations Stormwater Pollution Prevention Stormwater runoff is generated from many different land surfaces and is impacted by the behaviors and activities of individuals, households, and the public. Some common individual behaviors that have the potential to generate stormwater pollution are: Littering, disposing of trash and recyclables, disposing of pet-waste, applying lawn-chemicals, washing cars, Changing motor-oil, and Disposing of leftover paint and household chemicals. How the City of Centerville Currently Complies with the MS4 Permit The city submits an annual report to the Minnesota Pollution Control Agency (MPCA), summarizing our compliance with our MS4 permit conditions, identified best practices, and progress on identified measurable goals. A few things the ways the city complies with the MS4 permit are: Working with partner agencies (Anoka County Water Resources organization & the Rice Creek Watershed District) Conducting facilities inventory assessments (including ponds) Performing inspections (illicit discharge, construction, and MS4 system) Participating in staff training Street sweeping Holding MS4 Annual Public Meeting(s) Submitting MS4 annual reports Maintaining a current map of our storm sewer drains SEWER AND WATER Commercial Water Connection Fee Assistance As part of the cityÓs ongoing effort to help businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. The program is offered for a limited time only and is subject to conditions. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the cityÓs Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: EDA VI. , 2022 TITLE OF ISSUE: Partner Agency Report B ACKGROUND AND SUPPLEMENTAL INFORMATION: ACRED - uad Area Chamber - The Hugo Area Business Association - HBA held their monthly meeting on t COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular July 21-24, 2022 - TPC Twin Cities 3M Open Contact List CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 EDA VI.4.1 TITLE OF ISSUE: Ongoing Programs BACKGROUND AND SUPPLEMENTAL INFORMATION: Blue Logo Sign - no new activity. CenterStage - An ad for the Centerville Mini Storage Grand Opening on June 7th from 12:00pm-1:00pm is being created for the Quad Press. Business Revolving Loan and Grant Program - Revised guidelines COST AND SOURCE(S) OF FUNDING: No Cost REQUESTED ACTION: Information only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 EDA VII.1.1 TITLE OF ISSUE: CenterStage Program BACKGROUND AND SUPPLEMENTAL INFORMATION: The EDA requested that staff evaluate the CenterStage program to better understand what is working and what is not. Staff reached out to Michelle Koch from the Main Street Marketers, and asked that she attend the EDA meeting on May 18 to share her thoughts about the CenterStage program. Staff has also reviewed the program and is recommending a few changes. COST AND SOURCE(S) OF FUNDING: No Cost at this time REQUESTED ACTION: Motion to approve changes to the CenterStage program guidelines. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Presentation Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular May 18, 2022 Center Stage Program Development Authority City of Centerville Economic outube Y video on to design ad for create (about 80)TV ress Newspaper P in 2020 per week revor from North Metro T Koch with Main Street Marketers & 2 businesses rogram launched PContact list of business in directoryMichelle display in the Quad Michelle promoting business and the video is shared CenterStageProgram Overview the development with businesses after to each new business Several active developments areunderwayOpportunity to continuerelationship going throughprocessMultiple ads are more beneficialto a business than oneThis change would result in noincrease to the budgeted cost ofthe program Offer 4 ads Not interestedToo busyFocusing on other things All businesses have beencontacted at least onceVaried reasons for lessparticipation Good Momentum InitiallyMomentum has slowed down CenterStageProgram Evaluation & Recommended Changes END CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 EDA VII.2 TITLE OF ISSUE: Downtown Building Condition Assessment - CDBG/HOME Grant Application BACKGROUND AND SUPPLEMENTAL INFORMATION: reviewed a proposal for a building condition assessment as part of a strategy to rehab various apartment units in the downtown area on the second floor of mixed use buildings (retail/bar/ restaurant below). With the end goal of the assessment being to gauge the feasibility of project, the consultant lower fee to perform a very basic walk-thru analysis before moving to a more refined cost estimate. A the report is now available COST AND SOURCE(S) OF FUNDING: - EDA General Fund REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) Walk-thru inspection report for 3 downtown businesses _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 18, 2022 Administration VII.3 TITLE OF ISSUE: Business Revolving Loan & Grant Program BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last meeting, the EDA requested that staff revise the language pertaining to signage and eligible uses in the Business Revolving Loan & Grant Program guidelines. revis guidelines are attached. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED ACTION: Motion to approve the revised Business and Revolving Loan and Grant Program guidelines. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Revised guidelines Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN AND GRANT PROGRAM (RLGP) APPLICATION PACKET JUNE, 2020 Formatted: Font: 16 pt, Bold May 11, 2022 1 CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN AND GRANT PROGRAM (RLGP) I. BACKGROUND The Centerville Economic Development Authority (the ÐCVEDAÑ) endeavors to support a program of city revitalization. This effort is aimed at strengthening the cityÓs vitality in terms of market share and physical appearance. Working with the City, the CVEDA has designed a Revolving Loan and Grant Program (RLGP). The RLGP is aimed at improving the utility and appearance of downtown businesses while encouraging the leveraging of private investment which would otherwise not occur. The program has two distinct components: Loan and Grant. The program is designed to address business redevelopment needs throughout the city. The Centerville CVEDA established an initial $50,000 loan/grant pool, through an earmark of the cityÓs Housing and Redevelopment Authority funds, administered by Anoka County. This pool of money may be used for either the Grant or Loan Portion of the program. The Centerville RLGP is operated with the following program goals: Provide affordable financing or grant funds to small businesses for program eligible real estate improvements. Target downtown businesses along Centerville Road and Main Street with other businesses located in the City also being eligible. Serve as a catalyst to leverage private resources. Require that improvements be consistent with city code. For businesses within the M-1 & M-2 zoning districts, this includes the design guidelines referenced in city code. Require businesses receiving funds to be compliant with existing city code or to come into compliance in the course of the improvements proposed. This includes code related to signage, parking, screening and other exterior regulations. Whether the interior of the building needs to come into compliance with the building code shall be governed by the building code and related city code. Structures which qualify as legal nonconformities may remain. The program is administered by the EDA under the guidance of policies set by the City Council and EDA. The City of Centerville EDA is responsible for: Determining individual applicantÓs eligibility based on: - Location of property to be improved; - Improvement scope; - Compliance with City Codes and Ordinances. Determining schedule for submission of competitive funding applications and scoring criteria for the award of loans and grants when there are more applications than funds. Distribution of program information to area businesses. 2 Referral of applicants to local banks. Participation agreements with local banks. Financial institutions are responsible for: Receipt and processing of loan applications. Provision of matching loan funds at least equal to funds to be provided from the CityÓs RLGP. Underwriting to determine applicantÓs credit risk and required collateral. Determining loan amortization period. Approval or disapproval of loan subject to City certification as to program eligibility. Collection of lien waivers and other documents deemed necessary for loan disbursements. Distribution of loan funds subject to final approval by the CVEDA. Distribution of principal and interest payments to the CVEDA RLGP. On default, the claims of the CVEDA are subordinate to the financial institution. II. PROGRAM OBJECTIVE The purpose of the RLGP is to provide businesses with an incentive to increase their investment in the community by making structural and beautification improvements to existing buildings. The RLGP will not provide working capital loans nor fund operating expenses. III. PHYSICAL BOUNDARIES OF PROGRAM AREA To be eligible for the RLGP, the property must be located within the City limits. IV. PROGRAM ADMINISTRATION AND STRUCTURE Administration will be shared by the EDA and participating financial institutions. The EDA, as the programÓs administrator, will maintain and update program guidelines and monitor their compliance. Administration of the EDAÓs responsibility will be under the direction of the EDAÓs Executive Director and Assistant Treasurer. Servicing of RLGP loans shall be administered by local banks and savings and loans which make application to the EDA. All such institutions must be within 15 miles of the corporate limits of the City. The RLGP will operate as a public/private sector partnership. The financial base of $50,000 for the public share of RLGP funds will come from Housing and Redevelopment Authority funds, administered by Anoka County on behalf of the City. The fund will be replenished by an annual contribution of $10,000 from HRA income and any interest and principal repayments resulting from outstanding loans. 3 V. IMPROVEMENT REVIEW PROCESS Prior to being given loan or grant approval, the applicant shall receive a positive recommendation from the CVEDA. The EDA shall review proposed plans and the existing exterior condition of the property being improved. The EDA shall base its recommendation upon the projectÓs consistency with program objectives and city code, including, where applicable, design guidelines. The applicant may appeal any recommendation of the EDA to the City Council. In the event of limited funds, priority will be given to projects which score the highest on the programÓs application scoring worksheet. VI. CONTRACTING AND CONSTRUCTION The applicant shall prepare or have prepared a detailed Scope of Work, which will also be the projectÓs bidding document. The Scope of Work will be submitted to the CVEDA and the participating financial institution (for loan projects). The Scope of Work shall include: A detailed description of the work to be undertaken; Estimates of the quantity and materials to be used in the project; Qualified licensed contractor(s) The cost of having the Scope of Work prepared shall be reimbursable to the applicant from the loan or grant proceeds. No RLGP loan or grant will be approved until an adequate Scope of Work/Bidding Document is submitted and approved by designated EDA staff. The applicant must receive and submit at least two itemized competitive bids for all work to be completed and materials to be purchased with the loan or grant funds. The bids will be reviewed and filed by the city (grant program) or financial institution (loan program) to establish that they are competitive and address the work identified in the Scope of Work. The city or financial institution may waive the requirement for two competitive bids if it is impractical to obtain a second bid. The EDA, through the City Building Inspector, shall monitor the quality and progress of all work funded through the Program. Request(s) for payment (up to three partial payments and one final payment) by the applicant for completed work and supplied materials shall be in writing to the financial institution (or city, for grant-only projects). Partial payments shall not exceed 90 percent of the total project amount. The final payment shall be held until a certificate of completion is obtained from the City and submitted to the financial institution. Upon submission and approval of a written request for the release of loan funds, designated EDA staff will, in writing, authorize the financial institution to release the requested funds. All work must be inspected by the City Building Inspector to ensure conformance with code and must be verified for proper completion by City staff to ensure compliance with specifications prior to final payment. The final inspection cannot be scheduled until all permits taken out have been signed off by field inspectors. Upon satisfactory completion, a certificate of completion will be granted. 4 All work must be completed within 12 months of issuance of a building permit unless written permission of an extension is granted by designated EDA staff and financial institution (for loan projects). This action does not constitute an extension to any other deadlines imposed by permits or other regulation. All eligible improvement work performed pursuant to an approved RLGP loan or grant must provide a 12-month warranty from the date of accepted completion by the loan recipient and the EDA. This warranty must cover the quality of materials used and workmanship in performing the work. This warranty is the responsibility of the recipient and shall meet the requirements and definitions in MN State Statute, Chapter 327A. VII. LOAN PROGRAM The Loan portion of the RLGP will provide one-half of each small business loan up to a maximum of $20,000 (from the fund) at an interest rate of two percent, provided that funds are available. Multiple loans may be made to businesses, provided that the principal balance does not exceed $20,000 (from the fund) at any time, and also provided that all payments of principal and interest are current. Local banks will execute participation agreements with the EDA to carry out their participation in accord with these guidelines. VIII. LOAN STRUCTURE A. The RLGP shall provide a 100% match to private loans up to a maximum amount of $20,000 RLGP participation. B. The interest rate of the RLGP loan shall be two percent per annum. C. The RLGP loan shall be amortized over a term not to exceed 10 years but shall, at the option of either the lending institution or the business, be renegotiable at the end of each three-year period, but no loan including extensions shall exceed 10 years. In no event shall the interest rate on the RLGP loan change from two percent per annum. D. RLGP loans in the amount of $8,000 or greater must be fully secured with a perfected security interest as determined by the lender. E. The City subordinates its position on the RLGP loan to that of the lending institution. IX. UNDERWRITING STANDARDS A. Small and medium sized commercial buildings are defined as those buildings whose gross square footage does not exceed 30,000 square feet. B. Businesses receiving RLGP loans shall not have more than five (5) or more locations, franchises, or chains. C. Types of businesses receiving RLGP loans shall be legal permitted or legal conditional uses within their respective zoning districts. D.RLGP loans shall be made to fee owners or recorded contract for deed vendees. 5 X. FINANCIAL GUIDELINES A. Applicants shall demonstrate a ratio of net operating income (NOI) to debt service of 1.1:1. NOI = Gross property income less operating expenses and real estate taxes, but not including mortgage payments, income tax depreciation or non-operating expenses. B. Participating financial institutions shall use customary lending practices in determining eligibility for RLGP loans so as to ensure repayment of principal. C. The property shall not be delinquent in the payment of property taxes and special assessments, and shall not become delinquent during the term of the loan. If taxes shall become delinquent, the loan may be called at the option of the financial institution if the delinquency is not remedied in a reasonable time frame. D. The structure shall be fully insured during the term of the loan with the lending institution and City named as mortgagor or covered under a loss payee clause endorsement. E. No loan shall exceed 80 percent of the estimated market value of the property to be rehabilitated upon completion of the rehabilitation, less the principal balance of any prior mortgage existing on the property at the time the loan is made; as required by MSA 469.184, Subd. 4(3). F. All out-of-pocket loan application expenses shall be the responsibility of the applicant. No other fees shall be charged. XI. ANNUAL REPORTING Within 90 days of filing federal tax statements, businesses receiving loans shall annually submit to the lending institution the following three items: A. Proof of non-delinquency of property tax payments; B. Profit/loss statement from Schedule C of federal tax statements; and C. Personal financial statement satisfactory to the lender. Participating lending institutions shall annually report to the EDA by March 1 of each year the status of the RLGP loan. The annual report shall include the status and balance of each loan as of December 31 of the previous year. XII. LOAN DISBURSEMENTS Loan funds shall be released by the financial institution, but not before written approval from the EDA is provided, and an RLGP check is issued. A minimum of 10 percent of the total loan will be retained until all work is completed, inspected, and approved, as evidenced by current certificate of completion. XIII. IMPROVEMENTS COMPLETED PRIOR TO LOAN CLOSING Such improvements are not eligible unless the applicantÓs structure requires immediate attention (hazardous code deficiencies, etc.) and the following steps are taken: 6 Applicant must fill out a loan application with the financial institution. Applicant must submit a written request to the financial institution describing the need. Applicant must receive written permission from both the EDA and the financial institution. If the above conditions have been met, the applicant may proceed using his own funds or interim financing from a financial institution. However, this is done at the applicantÓs and/or financial institutionÓs own risk until the total Scope of Work has been approved by the EDA and the loan has been closed. XIV. ELIGIBLE COSTS (LOAN PROGRAM) The following are eligible expenses for either the public or private sector (matching) portion of the loan. Generally, all work on front and sides of business buildings facing public streets Cleaning, painting and staining of exterior surfaces Façade masonry repairs Repairing, replacing and installing of cornices, entrances, exterior doors and windows, decorative details, awnings and exterior lighting New signage Sign removal, repairing and replacement Building identification Streetscape costs on private property Landscaping visible from the street Decks or patios used for business purposes Parking lot improvements Handicapped accessibility improvements Health and safety improvements The following may be funded with the private sector (matching) loan portion only; Any of the items listed as public sector loan-eligible, above. Generally, all interior fixed improvements including the repair and/or construction of walls, ceilings, floors, lighting, windows, doors and entrances Heating, ventilating and air conditioning improvements Wall and floor finishes and tenant business fixtures Roof repairs and replacement 7 XV. INELIGIBLE COSTS (LOAN PROGRAM) The following costs are ineligible: Refinancing of existing debts Non-fixed improvements Working capital Inventory Sweat equity (payment for the applicantÓs own labor and performance for construction of improvements) Internal improvements to mixed use buildings that involve the residential portion of the structure XVI. GRANT PROGRAM In order to encourage building façade and streetscape improvements that are more aesthetic in nature, grants between $2,000 and $5,000 are available provided there is a 1:1 match of private investment. For example, to qualify for a grant of $2,000, a total of $4,000 must be spent. For a $10,000 project, the maximum of $5,000 in grant money may be awarded. Multiple grants are permitted consistent with the above outlined formula, but shall not exceed $5,000 per project, or a total of $5,000 per property, in a 5-year period. XVII. ELIGIBLE COSTS (GRANT PROGRAM) The following are eligible expenses for either the public or private sector (matching) portion of the grant. Generally, all work on front and sides of business buildings facing public streets Façade masonry repairs Repairing, replacing and installing of cornices, entrances, exterior doors and windows, decorative details, awnings and exterior lighting New signage for monument only; excludes free standing sings and signage on the exterior of an existing or new building Sign removal, repairing and replacement Building identification Streetscape costs on private property Landscaping visible from the street Decks or patios used for business purposes 8 The following may be funded with the private sector (matching) funds portion only; Any of the items listed as grant-eligible, above. Parking lot improvements Handicapped accessibility improvements Health and safety improvements XVIII. INELIGIBLE COSTS (GRANT PROGRAM) The following costs are ineligible: Heating, ventilating and air conditioning improvements Wall and floor finishes and tenant business fixtures Roof repairs and replacement New signs that are not part of a monument sign Refinancing of existing debts Non-fixed improvements Working capital Inventory Sweat equity (payment for the applicantÓs own labor and performance for construction of improvements) Internal improvements to mixed use buildings that involve the residential portion of the structure Formatted: Indent: Left: 0.25", Space Before: 6 pt Formatted: Indent: Left: 0", Space Before: 6 pt, Bulleted + Level: 1 + Aligned at: 0.75" + Tab after: 1" + Indent at: 1", Prior to incurring expenses for which a grant is sought, applicants must have the proposed work Tab stops: 0.25", List tab + Not at 1" approved in writing by the City EDA staff. Grant monies are not available for Ðsweat equityÑ. Grants will be distributed upon final inspection by the City and submittal of a paid invoice. 9 CENTERVILLE REVOLVING LOAN PROGRAM APPLICATION FORM I. APPLICANT INFORMATION Business OwnerÓs Name(s): Home Address: Phone: ________________ E-Mail Address: Name of Business: Business Address: Phone: ________________ Business Structure: _____ Sole Proprietorship _____ Partnership (all partners must sign this application) _____ Corporation (list officers on separate sheet) Type of Business (describe): II. PROPERTY INFORMATION Property Owner: Address: Phone: ________________ E-Mail Address: Does the applicant business occupy the total building? Yes _____ No _____ 10 If NO, what percentage does the applicant business occupy and what occupies the balance of space? __________________________________________________________________ __________________________________________________________________ III. REHABILITATION PROPOSED Briefly describe the proposed work and purpose. Exterior: Interior: *Note: A detailed Scope of Work document is required prior to approval. IV. BUILDING INSPECTION Building owner grants permission for the city inspector to inspect all work to be performed as outlined in Scope of Work. _______________________________________ _______________________ Signature of Owner Date V. FINANCIAL INSTITUTION INFORMATION Name: Address: Loan Officer: Phone: ___________________________________________ ____________________ Business OwnerÓs Signature Date ___________________________________________ ____________________ Business OwnerÓs Signature Date 11 2% REVOLVING LOAN PROGAM SCOPE OF WORK See pages 3 and 4 of the Guidelines and Regulations Handbook for information on eligible expenses. PROGRAM ELIGIBLE EXPENSES Item Amount 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL $ AMOUNT REQUESTED FROM EDA $ AMOUNT REQUESTED FROM BANK $ Note: Wall and floor finishes and tenant business fixtures may be funded with the private sector (matching) loan portion only. 12 CITY OF CENTERVILLE EDA REVOLVING LOAN PROGRAM OWNER AGREEMENT Owner Certification DATE: OWNER: ADDRESS: PROPERTY ADDRESS TO BE REHABILITATED: BUSINESS NAME(S): As owner of the above property, I hereby agree that I will adhere to the following conditions of the City of Centerville EDA Revolving Loan Program (the ÐProgramÑ): 1. Each loan from the Program will be requested on an individual property and will not exceed one-half the cost of the eligible building improvement or $20,000, which is less. 2. It is understood that the loan from the Program is for contract construction and is only for eligible expenses. No refinancing and no acquisition will be done utilizing the City of Centerville EDA loan. 3. Hazard insurance will be maintained on the property at all times in an amount sufficient to cover the full amount of the loan and will be paid by myself and will not be paid out of the loan proceeds. 4. At least two detailed and legible competitive bids based upon a work specification prepared by the owner and approved by a participating financial institution prior to approval will be submitted. 13 5. Change orders will be issued only with the written approval of the City of Centerville EDA staff. No change order will be issued decreasing the private loans such that the private loan is less than the loan from the CVEDA Revolving Loan Fund. 6. I agree to abide by the regulations as listed, and the City of Centerville EDA Revolving Loan Program Handbook. Upon failure to comply with any or part of the above, the City of Centerville EDA may enforce the Revolving Loan Program and note/lien through any lawful suit or action as permitted under the laws of the State of Minnesota. 7. I understand that any inspection made by the City of Centerville under this program is for purposes of determining the applicantÓs eligibility under this program, and it is not intended to represent or warrant the condition of the premises. 8. I further understand that making application in no way insures approval of loans or guarantees funding. 9. I understand that ÐapprovalÑ means specific, written approval from both the City and my financial institution. 10. I understand any work performed prior to specific written approval from both the financial institution and the City will be considered ineligible unless otherwise waived in writing by the City EDA and the financial institution according to the guidelines. Fee Owner/Contract Purchaser: Signature Print Name Witness Date 14 CITY OF CENTERVILLE REVOLVING LOAN AND GRANT PROGRAM GRANT APPLICATION Business Owner(s): Business Name: Business Address: Phone: Qualifying work description: Total cost of project (attach detailed bid): Facade Improvement(s): Facade Improvement Cost: Grant Amount Requested: _____________________________________ _______________ Signature of Owner Date _____________________________________________ ______________ Signature of Executive Director EDA Authorizing Grant Date 15 CITY OF CENTERVILLE REVOLVING LOAN AND GRANT PROGRAM GRANT REIMBURSEMENT REQUEST Business Owner(s): Business Name: Business Address: Phone: Qualifying project work complete (this request): Cost of work (this request): Grant amount requested (this request): Total project cost to date (including this request): Total grant reimbursed (including this request): I hereby acknowledge that the facade work and/or materials referenced above have been completed and paid for at the above address, and documentation for that work is attached. _____________________________________________ _______________ Signature of Owner Date _____________________________________________ ______________ Signature of Executive Director EDA, Date Authorizing Reimbursement 16 Centerville Revolving Loan & Grant Program Rating Criteria The following criteria are eligible expenditures of Loan and Grant funds. In the case of multiple qualifying applications for the program, the applications will be ranked according to their conformance with the following rating scale. Centerville Revolving Loan & Grant Program Rating Criteria Improvement Type Priority List 1 Repairing, replacing, or installing cornices, entrances, windows, decorative details, awnings and exterior lighting 2 Sign removal, repairing or replacement 3 New signage 4 Streetscape or landscape improvements on private property 5 Handicapped accessibility improvements 6 Health and safety improvements 7 Parking lot improvements 8 Cleaning, painting and staining of exterior surface 9 Building identification 10 Decks or patios used for business purposes 17 CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN AND GRANT PROGRAM (RLGP) APPLICATION PACKET May 11, 2022 1 CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN AND GRANT PROGRAM (RLGP) I.BACKGROUND The Centerville Economic Development Authority (the ÐCVEDAÑ) endeavors to support a program of city revitalization. This effort is aimed at strengthening the cityÓs vitality in terms of market share and physical appearance. Working with the City, the CVEDA has designed a Revolving Loan and Grant Program (RLGP). The RLGP is aimed at improving the utility and appearance of downtown businesses while encouraging the leveraging of private investment which would otherwise not occur. The program has two distinct components: Loan and Grant. The program is designed to address business redevelopment needs throughout the city. The Centerville CVEDA established an initial $50,000 loan/grant pool, through an earmark of the cityÓs Housing and Redevelopment Authority funds, administered by Anoka County. This pool of money may be used for either the Grant or Loan Portion of the program. The Centerville RLGP is operated with the following program goals: Provide affordable financing or grant funds to small businesses for program eligible real estate improvements. Target downtown businesses along Centerville Road and Main Street with other businesses located in the City also being eligible. Serve as a catalyst to leverage private resources. Require that improvements be consistent with city code. For businesses within the M-1 & M-2 zoning districts, this includes the design guidelines referenced in city code. Require businesses receiving funds to be compliant with existing city code or to come into compliance in the course of the improvements proposed. This includes code related to signage, parking, screening and other exterior regulations. Whether the interior of the building needs to come into compliance with the building code shall be governed by the building code and related city code. Structures which qualify as legal nonconformities may remain. The program is administered by the EDA under the guidance of policies set by the City Council and EDA. The City of Centerville EDA is responsible for: Determining individual applicantÓs eligibility based on: - Location of property to be improved; - Improvement scope; - Compliance with City Codes and Ordinances. Determining schedule for submission of competitive funding applications and scoring criteria for the award of loans and grants when there are more applications than funds. Distribution of program information to area businesses. 2 Referral of applicants to local banks. Participation agreements with local banks. Financial institutions are responsible for: Receipt and processing of loan applications. Provision of matching loan funds at least equal to funds to be provided from the CityÓs RLGP. Underwriting to determine applicantÓs credit risk and required collateral. Determining loan amortization period. Approval or disapproval of loan subject to City certification as to program eligibility. Collection of lien waivers and other documents deemed necessary for loan disbursements. Distribution of loan funds subject to final approval by the CVEDA. Distribution of principal and interest payments to the CVEDA RLGP. On default, the claims of the CVEDA are subordinate to the financial institution. II. PROGRAM OBJECTIVE The purpose of the RLGP is to provide businesses with an incentive to increase their investment in the community by making structural and beautification improvements to existing buildings. The RLGP will not provide working capital loans nor fund operating expenses. III. PHYSICAL BOUNDARIES OF PROGRAM AREA To be eligible for the RLGP, the property must be located within the City limits. IV. PROGRAM ADMINISTRATION AND STRUCTURE Administration will be shared by the EDA and participating financial institutions. The EDA, as the programÓs administrator, will maintain and update program guidelines and monitor their compliance. Administration of the EDAÓs responsibility will be under the direction of the EDAÓs Executive Director and Assistant Treasurer. Servicing of RLGP loans shall be administered by local banks and savings and loans which make application to the EDA. All such institutions must be within 15 miles of the corporate limits of the City. The RLGP will operate as a public/private sector partnership. The financial base of $50,000 for the public share of RLGP funds will come from Housing and Redevelopment Authority funds, administered by Anoka County on behalf of the City. The fund will be replenished by an annual contribution of $10,000 from HRA income and any interest and principal repayments resulting from outstanding loans. 3 V. IMPROVEMENT REVIEW PROCESS Prior to being given loan or grant approval, the applicant shall receive a positive recommendation from the CVEDA. The EDA shall review proposed plans and the existing exterior condition of the property being improved. The EDA shall base its recommendation upon the projectÓs consistency with program objectives and city code, including, where applicable, design guidelines. The applicant may appeal any recommendation of the EDA to the City Council. In the event of limited funds, priority will be given to projects which score the highest on the programÓs application scoring worksheet. VI. CONTRACTING AND CONSTRUCTION The applicant shall prepare or have prepared a detailed Scope of Work, which will also be the projectÓs bidding document. The Scope of Work will be submitted to the CVEDA and the participating financial institution (for loan projects). The Scope of Work shall include: A detailed description of the work to be undertaken; Estimates of the quantity and materials to be used in the project; Qualified licensed contractor(s) The cost of having the Scope of Work prepared shall be reimbursable to the applicant from the loan or grant proceeds. No RLGP loan or grant will be approved until an adequate Scope of Work/Bidding Document is submitted and approved by designated EDA staff. The applicant must receive and submit at least two itemized competitive bids for all work to be completed and materials to be purchased with the loan or grant funds. The bids will be reviewed and filed by the city (grant program) or financial institution (loan program) to establish that they are competitive and address the work identified in the Scope of Work. The city or financial institution may waive the requirement for two competitive bids if it is impractical to obtain a second bid. The EDA, through the City Building Inspector, shall monitor the quality and progress of all work funded through the Program. Request(s) for payment (up to three partial payments and one final payment) by the applicant for completed work and supplied materials shall be in writing to the financial institution (or city, for grant-only projects). Partial payments shall not exceed 90 percent of the total project amount. The final payment shall be held until a certificate of completion is obtained from the City and submitted to the financial institution. Upon submission and approval of a written request for the release of loan funds, designated EDA staff will, in writing, authorize the financial institution to release the requested funds. All work must be inspected by the City Building Inspector to ensure conformance with code and must be verified for proper completion by City staff to ensure compliance with specifications prior to final payment. The final inspection cannot be scheduled until all permits taken out have been signed off by field inspectors. Upon satisfactory completion, a certificate of completion will be granted. 4 All work must be completed within 12 months of issuance of a building permit unless written permission of an extension is granted by designated EDA staff and financial institution (for loan projects). This action does not constitute an extension to any other deadlines imposed by permits or other regulation. All eligible improvement work performed pursuant to an approved RLGP loan or grant must provide a 12-month warranty from the date of accepted completion by the loan recipient and the EDA. This warranty must cover the quality of materials used and workmanship in performing the work. This warranty is the responsibility of the recipient and shall meet the requirements and definitions in MN State Statute, Chapter 327A. VII. LOAN PROGRAM The Loan portion of the RLGP will provide one-half of each small business loan up to a maximum of $20,000 (from the fund) at an interest rate of two percent, provided that funds are available. Multiple loans may be made to businesses, provided that the principal balance does not exceed $20,000 (from the fund) at any time, and also provided that all payments of principal and interest are current. Local banks will execute participation agreements with the EDA to carry out their participation in accord with these guidelines. VIII. LOAN STRUCTURE A. The RLGP shall provide a 100% match to private loans up to a maximum amount of $20,000 RLGP participation. B. The interest rate of the RLGP loan shall be two percent per annum. C. The RLGP loan shall be amortized over a term not to exceed 10 years but shall, at the option of either the lending institution or the business, be renegotiable at the end of each three-year period, but no loan including extensions shall exceed 10 years. In no event shall the interest rate on the RLGP loan change from two percent per annum. D. RLGP loans in the amount of $8,000 or greater must be fully secured with a perfected security interest as determined by the lender. E. The City subordinates its position on the RLGP loan to that of the lending institution. IX. UNDERWRITING STANDARDS A. Small and medium sized commercial buildings are defined as those buildings whose gross square footage does not exceed 30,000 square feet. B. Businesses receiving RLGP loans shall not have more than five (5) or more locations, franchises, or chains. C. Types of businesses receiving RLGP loans shall be legal permitted or legal conditional uses within their respective zoning districts. D. RLGP loans shall be made to fee owners or recorded contract for deed vendees. 5 X. FINANCIAL GUIDELINES A. Applicants shall demonstrate a ratio of net operating income (NOI) to debt service of 1.1:1. NOI = Gross property income less operating expenses and real estate taxes, but not including mortgage payments, income tax depreciation or non-operating expenses. B. Participating financial institutions shall use customary lending practices in determining eligibility for RLGP loans so as to ensure repayment of principal. C. The property shall not be delinquent in the payment of property taxes and special assessments, and shall not become delinquent during the term of the loan. If taxes shall become delinquent, the loan may be called at the option of the financial institution if the delinquency is not remedied in a reasonable time frame. D. The structure shall be fully insured during the term of the loan with the lending institution and City named as mortgagor or covered under a loss payee clause endorsement. E. No loan shall exceed 80 percent of the estimated market value of the property to be rehabilitated upon completion of the rehabilitation, less the principal balance of any prior mortgage existing on the property at the time the loan is made; as required by MSA 469.184, Subd. 4(3). F. All out-of-pocket loan application expenses shall be the responsibility of the applicant. No other fees shall be charged. XI. ANNUAL REPORTING Within 90 days of filing federal tax statements, businesses receiving loans shall annually submit to the lending institution the following three items: A. Proof of non-delinquency of property tax payments; B. Profit/loss statement from Schedule C of federal tax statements; and C. Personal financial statement satisfactory to the lender. Participating lending institutions shall annually report to the EDA by March 1 of each year the status of the RLGP loan. The annual report shall include the status and balance of each loan as of December 31 of the previous year. XII. LOAN DISBURSEMENTS Loan funds shall be released by the financial institution, but not before written approval from the EDA is provided, and an RLGP check is issued. A minimum of 10 percent of the total loan will be retained until all work is completed, inspected, and approved, as evidenced by current certificate of completion. XIII. IMPROVEMENTS COMPLETED PRIOR TO LOAN CLOSING Such improvements are not eligible unless the applicantÓs structure requires immediate attention (hazardous code deficiencies, etc.) and the following steps are taken: 6 Applicant must fill out a loan application with the financial institution. Applicant must submit a written request to the financial institution describing the need. Applicant must receive written permission from both the EDA and the financial institution. If the above conditions have been met, the applicant may proceed using his own funds or interim financing from a financial institution. However, this is done at the applicantÓs and/or financial institutionÓs own risk until the total Scope of Work has been approved by the EDA and the loan has been closed. XIV. ELIGIBLE COSTS (LOAN PROGRAM) The following are eligible expenses for either the public or private sector (matching) portion of the loan. Generally, all work on front and sides of business buildings facing public streets Cleaning, painting and staining of exterior surfaces Façade masonry repairs Repairing, replacing and installing of cornices, entrances, exterior doors and windows, decorative details, awnings and exterior lighting New signage Sign removal, repairing and replacement Building identification Streetscape costs on private property Landscaping visible from the street Decks or patios used for business purposes Parking lot improvements Handicapped accessibility improvements Health and safety improvements The following may be funded with the private sector (matching) loan portion only; Any of the items listed as public sector loan-eligible, above. Generally, all interior fixed improvements including the repair and/or construction of walls, ceilings, floors, lighting, windows, doors and entrances Heating, ventilating and air conditioning improvements Wall and floor finishes and tenant business fixtures Roof repairs and replacement 7 XV. INELIGIBLE COSTS (LOAN PROGRAM) The following costs are ineligible: Refinancing of existing debts Non-fixed improvements Working capital Inventory Sweat equity (payment for the applicantÓs own labor and performance for construction of improvements) Internal improvements to mixed use buildings that involve the residential portion of the structure XVI. GRANT PROGRAM In order to encourage building façade and streetscape improvements that are more aesthetic in nature, grants between $2,000 and $5,000 are available provided there is a 1:1 match of private investment. For example, to qualify for a grant of $2,000, a total of $4,000 must be spent. For a $10,000 project, the maximum of $5,000 in grant money may be awarded. Multiple grants are permitted consistent with the above outlined formula, but shall not exceed $5,000 per project, or a total of $5,000 per property, in a 5-year period. XVII. ELIGIBLE COSTS (GRANT PROGRAM) The following are eligible expenses for either the public or private sector (matching) portion of the grant. Generally, all work on front and sides of business buildings facing public streets Façade masonry repairs Repairing, replacing and installing of cornices, entrances, exterior doors and windows, decorative details, awnings and exterior lighting New signage for monument only; excludes free standing sings and signage on the exterior of an existing or new building Sign removal, repairing and replacement Building identification Streetscape costs on private property Landscaping visible from the street Decks or patios used for business purposes 8 The following may be funded with the private sector (matching) funds portion only; Any of the items listed as grant-eligible, above. Parking lot improvements Handicapped accessibility improvements Health and safety improvements XVIII. INELIGIBLE COSTS (GRANT PROGRAM) The following costs are ineligible: Heating, ventilating and air conditioning improvements Wall and floor finishes and tenant business fixtures Roof repairs and replacement New signs that are not part of a monument sign Refinancing of existing debts Non-fixed improvements Working capital Inventory Sweat equity (payment for the applicantÓs own labor and performance for construction of improvements) Internal improvements to mixed use buildings that involve the residential portion of the structure Prior to incurring expenses for which a grant is sought, applicants must have the proposed work approved in writing by the City EDA staff. Grant monies are not available for Ðsweat equityÑ. Grants will be distributed upon final inspection by the City and submittal of a paid invoice. 9 CENTERVILLE REVOLVING LOAN PROGRAM APPLICATION FORM I. APPLICANT INFORMATION Business OwnerÓs Name(s): Home Address: Phone: ________________ E-Mail Address: Name of Business: Business Address: Phone: ________________ Business Structure: _____ Sole Proprietorship _____ Partnership (all partners must sign this application) _____ Corporation (list officers on separate sheet) Type of Business (describe): II. PROPERTY INFORMATION Property Owner: Address: Phone: ________________ E-Mail Address: Does the applicant business occupy the total building? Yes _____ No _____ 10 If NO, what percentage does the applicant business occupy and what occupies the balance of space? __________________________________________________________________ __________________________________________________________________ III. REHABILITATION PROPOSED Briefly describe the proposed work and purpose. Exterior: Interior: *Note: A detailed Scope of Work document is required prior to approval. IV. BUILDING INSPECTION Building owner grants permission for the city inspector to inspect all work to be performed as outlined in Scope of Work. _______________________________________ _______________________ Signature of Owner Date V. FINANCIAL INSTITUTION INFORMATION Name: Address: Loan Officer: Phone: ___________________________________________ ____________________ Business OwnerÓs Signature Date ___________________________________________ ____________________ Business OwnerÓs Signature Date 11 2% REVOLVING LOAN PROGAM SCOPE OF WORK See pages 3 and 4 of the Guidelines and Regulations Handbook for information on eligible expenses. PROGRAM ELIGIBLE EXPENSES Item Amount 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL $ AMOUNT REQUESTED FROM EDA $ AMOUNT REQUESTED FROM BANK $ Note: Wall and floor finishes and tenant business fixtures may be funded with the private sector (matching) loan portion only. 12 CITY OF CENTERVILLE EDA REVOLVING LOAN PROGRAM OWNER AGREEMENT Owner Certification DATE: OWNER: ADDRESS: PROPERTY ADDRESS TO BE REHABILITATED: BUSINESS NAME(S): As owner of the above property, I hereby agree that I will adhere to the following conditions of the City of Centerville EDA Revolving Loan Program (the ÐProgramÑ): 1. Each loan from the Program will be requested on an individual property and will not exceed one-half the cost of the eligible building improvement or $20,000, which is less. 2. It is understood that the loan from the Program is for contract construction and is only for eligible expenses. No refinancing and no acquisition will be done utilizing the City of Centerville EDA loan. 3. Hazard insurance will be maintained on the property at all times in an amount sufficient to cover the full amount of the loan and will be paid by myself and will not be paid out of the loan proceeds. 4. At least two detailed and legible competitive bids based upon a work specification prepared by the owner and approved by a participating financial institution prior to approval will be submitted. 13 5. Change orders will be issued only with the written approval of the City of Centerville EDA staff. No change order will be issued decreasing the private loans such that the private loan is less than the loan from the CVEDA Revolving Loan Fund. 6. I agree to abide by the regulations as listed, and the City of Centerville EDA Revolving Loan Program Handbook. Upon failure to comply with any or part of the above, the City of Centerville EDA may enforce the Revolving Loan Program and note/lien through any lawful suit or action as permitted under the laws of the State of Minnesota. 7. I understand that any inspection made by the City of Centerville under this program is for purposes of determining the applicantÓs eligibility under this program, and it is not intended to represent or warrant the condition of the premises. 8. I further understand that making application in no way insures approval of loans or guarantees funding. 9. I understand that ÐapprovalÑ means specific, written approval from both the City and my financial institution. 10. I understand any work performed prior to specific written approval from both the financial institution and the City will be considered ineligible unless otherwise waived in writing by the City EDA and the financial institution according to the guidelines. Fee Owner/Contract Purchaser: Signature Print Name Witness Date 14 CITY OF CENTERVILLE REVOLVING LOAN AND GRANT PROGRAM GRANT APPLICATION Business Owner(s): Business Name: Business Address: Phone: Qualifying work description: Total cost of project (attach detailed bid): Facade Improvement(s): Facade Improvement Cost: Grant Amount Requested: _____________________________________ _______________ Signature of Owner Date _____________________________________________ ______________ Signature of Executive Director EDA Authorizing Grant Date 15 CITY OF CENTERVILLE REVOLVING LOAN AND GRANT PROGRAM GRANT REIMBURSEMENT REQUEST Business Owner(s): Business Name: Business Address: Phone: Qualifying project work complete (this request): Cost of work (this request): Grant amount requested (this request): Total project cost to date (including this request): Total grant reimbursed (including this request): I hereby acknowledge that the facade work and/or materials referenced above have been completed and paid for at the above address, and documentation for that work is attached. _____________________________________________ _______________ Signature of Owner Date _____________________________________________ ______________ Signature of Executive Director EDA, Date Authorizing Reimbursement 16 Centerville Revolving Loan & Grant Program Rating Criteria The following criteria are eligible expenditures of Loan and Grant funds. In the case of multiple qualifying applications for the program, the applications will be ranked according to their conformance with the following rating scale. Centerville Revolving Loan & Grant Program Rating Criteria Improvement Type Priority List 1 Repairing, replacing, or installing cornices, entrances, windows, decorative details, awnings and exterior lighting 2 Sign removal, repairing or replacement 3 New signage 4 Streetscape or landscape improvements on private property 5 Handicapped accessibility improvements 6 Health and safety improvements 7 Parking lot improvements 8 Cleaning, painting and staining of exterior surface 9 Building identification 10 Decks or patios used for business purposes 17 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 2022 EDA VII TITLE OF ISSUE: EDA-Sponsored Swag Bags BACKGROUND AND SUPPLEMENTAL INFORMATION: Last year the EDA sponsored three-hundred (300) bags that were handed Main Street Market. The bags were filled with swag from from local businesses, including pens, sunglasses, magnets, frizbees, t-shirts, hand sanitizer, koozies, chapstick, etc. COST AND SOURCE(S) OF FUNDING: $ from the EDA Budget REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify)__________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular