HomeMy WebLinkAbout2022-06-01 P & R Packet
CITY OF CENTERVILLE
PARKS & RECREATION COMMITTEE
MEETING AGENDA
Wednesday, June 1, 2022
6:30 p.m.
In Person
Or you may watch the live stream at
https://northmetrotv.com/centerville-stream/
COMMITTEE MEETING
I. CALL TO ORDER
1. Roll Call
II. APPROVAL OF AGENDA
1. Call for Changes to the Agenda
III. AWARDS/PRESENTATIONS/APPEARANCES
1. None
IV. PUBLIC HEARINGS
1. None
V. COMMITTEE BUSINESS (UNFINISHED)
1. Park Trees
a. Emerald Ash Borer DNR Grant Information
b. Division of Forestry Î Ash Management Guidelines (8/20)
c. Public Works Director Palzer Î Status of Park Trees Î Removal of Dead
Trees or Trimming
2. Music in the Park Plan
3. Donation/Monument Policy
a. Anoka County Information
4. Adopt a Highway
VI. COMMITTEE BUSINESS (NEW)
1. Possible 2022 Volunteer Appreciation Items & Possible Logo
2. Budget Î 2023 Input
3. Anoka County Radio Club Use of Laurie LaMotte Park
4. Logo Contest - Update
VII. APPROVAL OF MINUTES
1. April 6, 2022 P & R Meeting Minutes
2. May 5, 2022 P & R Meeting Minutes
VIII. ANNOUNCEMENTS/UPDATES
1. Staff Updates
2. Council Liaison Update
3. Subcommittee (Park Trees)
4. Subcommittee (Comm. Ed/EDA Visit)
5. No Mow May (Seeley & Errickson-Grahek)
IX. ACTION ITEMS
1. Review List of Items Î Will be Emailed
X. ADJOURNMENT
INFORMATION
REMINDERS
Planning & Zoning Commission Î Tuesday, June 7, 2022, 6:30 p.m.
City Council Meeting Î Wednesday, June 8, 2022, 6:30 p.m.
Economic Development Authority Î Wednesday, June 15, 2022, 6:30 p.m.
Parks & Recreation Committee Î Wednesday, July 6, 2022, 6:30 p.m.
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
V.1.a
TITLE OF ISSUE:
EAB - DNR Grant Information
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Grant information is being provided for review and discussion.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
DNR Packet & App.
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Preparing for EAB Grants
2022RequestforApplications
In accordance with the Americans with Disabilities Act, this information is available in alternative forms of
communicationuponrequestbycalling651-259-5274.TTYuserscancalltheMinnesotaRelayServiceat711.
MinnesotaDNRisanequalopportunityemployerandprovider.
2022
Preparing for EABGrants
GrantOverview
TheMinnesotaDepartmentofNaturalResourceswelcomesapplicationsfromlocalunitsofgovernment
within Minnesota that assist communities in managing ash for emerald ash borer (EAB) on public land.
EligibleActivities
Public tree inventories
Developing a management plan that includes an EAB component
Tree and stump removal and tree replacement
Tree Planting
EligibleApplicants
Alllocal units of government within Minnesota are eligible, including cities, counties, regional
authorities, joint powers boards, towns, Tribal nations, and parks and recreation boards in cities of the
first class.
Prioritywillbegivento:
Communities who have staff, who plan to certify their staff during the grant period, or who will
contract with companies with staff with professional tree care credentials (such as Minnesota
Tree Inspector, International Society of Arboriculture Certified Arborist, etc.). Any such
credentials must be listed on the application to be considered.
Projectsremovingandreplacingashtreesthatposesignificantpublicsafetyconcerns.
Projectsthatbenefitunderservedpopulationsandareasofconcernforenvironmentaljustice
(communities with higher populations of low-income residents, or people ofcolor, including tribal
communities, or both). Please reference the MinnesotaPollution Control Agency's interactive
environmental justice map for more information. Applicantsshoulddescribehowthe proposed
projectactivities benefitthesecommunities.
Funding
The DNR has $1.6million available in general fundand Heritage Enhancement Account funddollars to
fund projects managing forestpestanddisease(withprioritygiventoEAB)throughcommunityforestry
activitiesonpubliclands.There is no minimum to the dollar amount applicants can request. The
maximum amount that will be funded is $150,000.
Funding will be allocated through a competitive grant process with review by a committee representing
content and community specialists with regional knowledge. DNR expects to announce selected
grantees by Monday, March 28, 2022.If selected, grantees may only incur eligible expenditures after
thegrantcontractisfullyexecutedand thegrant hasreacheditseffectivedate.
MatchRequirementsandExplanation
Applications must include a 25% matchof total project funds (a $15,000 grant, for example, will require
$5,000 in matching funds, since the total project cost of grant funds + matching funds = $15,000 +
$5,000 = $20,000).Match can be in-kind, cash match, or both.
There are two kinds of match funding, cash match and in-kind match. A cash match is a direct project
expense provided by a grantee as a contribution to the project; i.e., cash expenditures for costs related
to the specific project. This can include project-related staff salaries if they are dedicated to the project,
consultant’s fees or contractor expenses, equipment rentals and travel costs. In-kind match funds are
materials and services, salaries and wages (includingfringe benefits) being used that are not project-
dedicated,spaceorutilities,equipmentand/ortechnicalassistanceprovidedbythegranteeordonated
byathird partyspecifically forthe project.
Page2of7
January 2022
2022
Preparing for EABGrants
Allcontributions,whethercashorin-kind,willbeacceptedasthegrantee’smatchingfundswhenthose
contributions meet the followingcriteria:
1.Areverifiablefromthegrantee’srecords;
2.Arenotincludedasmatchingcontributionsforanyotherproject,contractorprogram;
3.Are not services or other grant funds from the State of Minnesota;
4.Arenecessaryandreasonableforaccomplishinggrantobjectives;and
5.Are incurred and contributed within the grant period (not before the contract is fully executed,
orafterthegranttimeline ends).
MinimumRequirements
Applicants must meet the minimum requirements to be considered for this grant opportunity. Minimum
requirements are:
Adoptingan EAB management plan through thisgrant processif the community does not yet
have one in place.
ShowingtheabilitytoimplementtheprojectandsubmitfinalreportbyJune28,2024.
Replantingaminimumofonetreeforeachtreeremovedthroughgrant,matchfunds,orboth.
Includinga 25% match of total requested grant funds. Match can be in-kind, cash match, or both.
Providing photo documentation of the project’s progress at appropriate phases, and
illustrations, diagrams, charts, graphs, and maps to show results. All trees removed and planted
mustbe mappedandsubmitted.
Publiclypostingandpromotinggrantprojectinformationandpurpose.
ComplyingwithallFederalandStatelawsandregulationsrelatedtothecompletionofprojects
asstatedin thegrantagreement.
AdditionalCriteria
TreeplantingprojectsmustfollowstandardssetinAPocketGuidetoPlantingTrees
Tree inventory projects must submit obtained data to the DNR in a shapefile format
Tree planting projects must identify tree species; site location; and number, size, and type of
plantingstock
o Specieslistmustincreasethediversityofthecommunity’streecanopytoworktoward
the 20-10-5 guidelines, meaning a community has no more than 20% of their trees
within a single family, no more than 10% of their trees within a single genus, and no
more than 5% of their trees within a single species. If your community does not have a
completed tree survey, contact the DNR atucf.dnr@state.mn.usto receive your
community’s 2010treesurvey.
o Species list for trees to be planted needs to be submitted and approved by DNR prior to
planting.
o Species list and numbers can be amended following the submission of tree
inventory/survey data.
o Tree stock can be 1-2 inch caliper bareroot or a container class size #20 or smaller. DNR
recommends trees bepurchasedwithaone-yearwarranty.Flexibility is possible in
instances where desired stock in unavailable.
o Balledandburlappedtreesarenoteligiblethroughthisgrantprogram.
Tree planting projects must include a 3-year maintenance plan
PriorityProjects
Ensuringfairness,precision,equity,andconsistencyincompetitivegrantawardsisapolicyofthe Stateof
Minnesota. This includes implementing diversity and inclusion in grant making. The Policy on Rating
Criteria for Competitive Grant Reviewestablishes the expectation that grant programs intentionally
identify how the grant serves diverse populations, especially populations experiencing inequities,
Page3of7
January 2022
2022
Preparing for EABGrants
disparities,orboth.
Projects that clearly benefit underserved populations and areas of concern for environmental justice
(communities with higher populations of low-income residents, or people ofcolor, including tribal
communities, or both) will be rated higher. Please reference the MinnesotaPollution Control Agency's
interactive environmental justice mapfor more information. Applicantsshoulddescribehowthe
proposedprojectactivities benefitand servethesecommunities.
EligibleProjectExpenses
Eligible project expenses are those incurred through project activities that are directly related and
necessarytoproducetheoutcomesdescribedintheprojectapplication.Grantfundscanbeusedfor,
butwill notbelimited to:
Professionalcontractsfortechnicalassistanceorprojectimplementationbyindividualsor
organizationsnotapartofthelocalgovernment unit(including public tree inventories,
EAB management plans, and tree removal and replanting)
Site preparation and planting, including mulch, watering bags, staking materials, and tree wrap
orguards
Equipmentpurchaseslessthan$5,000thatareusedtocompletetheproject
Equipmentrental
Gravel bed construction
Purchasingoftreesfordiversity
IneligibleProjectExpenses
Ineligibleprojectexpensesinclude,butarenotlimitedto:
Costsincurredpriortothestartdateonthefullyexecutedgrantagreement
Stafftimeforlocalgovernmentunitemployees
Purchase of trees listed on theMinnesota Invasive Terrestrial Plantslist, including Amur cork
tree,Amurmaple,autumnolive,blacklocust,buckthorn,Norwaymaple,Russianolive,Siberian
elm,and tree ofheaven
Purchaseofballedandburlappedtrees,containerizedtreeslargerthan#20,andbareroottrees
greaterthan2”caliper diameter
Purchase of tree species that already make up 10% or more of the community’s public trees, or
whosefamily makesup20%ormoreof thepublic trees
Purchaseofchemicalsforinsecticidetreatment
Materialsandstafftimeusedtoeducate,engage,andconductoutreachtocitizens
Purchasingofplantssuchasshrubs,livinggroundcovers,sod,grassseed,andflowers
Purchasingoflandoreasements
Majorsoilandgradechangesorconstruction
Equipmentpurchasesequaltoorexceeding$5,000
ExperimentalpracticesnotapprovedbyDNR
Questionsaboutadditionaleligibleorineligibleexpensescanbedirecttoucf.dnr@state.mn.us.
ApplicationInstructions
When filling out the application, ensure all sections are completed and the application is submitted by
the deadline. Pay close attention to requested information and respond to all questions. Iffunded,
answers will be incorporated into the grant work plan; therefore, make sure enoughinformationis
provided,especiallyinthetimelineandbudgetsections,toserveasacompleteworkplan.Clearly
demonstrate howtheapplicationconnectsto eligible activities.
Acompleteapplicationwillconsistofthefollowingdocuments:
Page4of7
January 2022
2022
Preparing for EABGrants
1.Applicationform(PDF,formatunchanged)
2.Budget(Excel,formatunchanged, additional linesaddedas needed)
3.3-YearTreeMaintenancePlanfornewly-plantedtrees, if planting trees(PDF,formatunchanged)
4.SpeciesandStockListfromwhichtreeswillbeplanted, if planting trees(any format
acceptable; contactucf.dnr@state.mn.uswithquestionsaboutspecieseligibility)
5.EAB Management Plan, if already completed(communities must have adopted or will
adopt an EAB Management Plan through this grant process
6.Letter of Support, if collaborating with an outside organization (any format acceptable)
ApplicationSubmissionInstructions
After reading through the Request for Applications, complete all parts of the application found online.
Grant applicants are required to submit applications by email to ucf.dnr@state.mn.us. Applications must
be received electronically by March 4, 2022,to be considered eligible for funding. DNR is notresponsible
for any technical or logistical problems causing an application to be received late. Theapplicant is
responsible for ensuring their submission is received by DNR by the deadline; applicationsreceived after
the deadline will not be eligible for consideration. All applicants will be notified byMonday,March 28,
2022,whetherornot projectis to befunded.
ReviewProcessandTimeline
A UCF Grants Steering Committee, made up of Department of Natural Resources Forestry staff,
Department of Agriculture staff,andselectstakeholders,willrecommendprojectsandawardamounts.
Thesteeringcommitteewillevaluateall eligible and complete applications received by the deadline.
DNR will review all committeerecommendations and is responsible for final award decisions. The
award decisions of DNR are final andnotsubject to appeal.
RFApostedontheDNRwebsite.....................................................................January 25, 2022
ApplicationQuestionsdue............................................................................February 22, 2022
Applicationsdue..........................................................................................March 4, 2022
ApplicationGrantReviewProcess...................................................................threeweeks
ProjectSelection;GrantAgreementNegotiationsBegin...................................March 28, 2022
WorkPlansApproved,ContractsExecuted,GrantWorkBegins..........................July 1, 2022
Questions:
Submitquestionstoucf.dnr@state.mn.us.QuestionsmustbesubmittednolaterthanFebruary 22,
2022.Answerswill bepostedweeklyonline.
DataPrivacyandTradeSecretNotice
The information provided by an applicant will be used to assess the applicant’s eligibility to receive a
grant.Thedecisiontoapplyforthisgrantisvoluntary,andapplicantsarenotlegallyrequiredtoprovide
anyoftherequestedinformation.Applicantsmaydeclinetocompletethisapplicationwithoutanylegal
consequence.However,onlycompletedapplicationswillbeconsideredforagrant;incomplete
applicationswill notbeconsidered.
Applications are private or nonpublic until opened. Once the applications are opened, the name and
address of the applicant and the amount requested is public. All other data in an application is private or
nonpublic data until all agreements are fully executed. After DNR has completed the evaluation process,
all remaining data in the applications is public with the exception of trade secret data as defined and
classified in Minn. Stat. § 13.37. A statement by a grantee that the application is copyrighted or
otherwiseprotecteddoesnotpreventpublicaccesstotheapplication(Minn.Stat.§13.599,subd.3).
LiabilityandProjectImplementation
DNR will not be held liable for any costs incurred by any firm for work performed in the preparation and
Page5of7
January 2022
2022
Preparing for EABGrants
production of a proposal, nor for any work performed prior to the execution of the contract. Project
work and expenses that are eligible for reimbursement with grant funds CANNOT be started or incurred
until the grant contract is fully executed. Grant agreements are expected to be finalized by July 1, 2022.
Related grant project work can begin after all signatures are obtained. Interim reports and finalreports
will berequiredforallgrant-funded projects.
Minnesota Department of Agriculture considers May 1 –September 30 to be the flight season for EAB.
This means that EAB adult beetles are emerging from infested wood or trees and flying in search of new
hosts during this time. The best management practice isto not remove ash trees when EAB are actively
flying (May-September), to avoid the risk of EAB emerging from this material in transit or at a processing
location.
Reimbursement
All funds will be awarded on a reimbursement basis. Following reimbursement request submissions
(provided that work has been completed without issue),grants funds will be reimbursedup to 90%,
withthefinal10%retaineduntiltheprojectiscompleted.TheReimbursementRequestForm and
requiredreportsmustbereceivedby:
1.December 16, 2022
2.June16, 2023
3.December15,2023
4.June28,2024
ProjectCompletion
Allprojectworkmustbecompleted,and the final requestforreimbursement(along withfinalreports) must
be submittedbyJune 28, 2024.
OtherConsiderations
AllproposalssubmittedinresponsetothisRFAbecomethepropertyoftheDNR.DNRreservesa
royalty-free, nonexclusive, and irrevocable license to reproduce, publish, otherwise use, and to
authorizeothersto usematerialsproducedunderthisgrantagreement.
DNRalsoreservestherightto:
Postfundedproposalsandreports,includingimagesandmaps,totheDNRwebsite
Rejectanyorallproposalsreceived
Waiveormodifyminorirregularitiesinproposalsreceivedafterpriornotificationand
agreementof applicant
Use any or all ideas submitted unless those ideas are covered by legal patent or proprietary
rights
Clarifythescopeofthisprogram,withintheRFArequirementsandwithappropriatenoticeto
potentialapplicants,to bestservetheinterestsofthestateofMinnesota
Amendprogramspecificationsaftertheirrelease,withappropriatenoticetopotential
applicants
RequireagoodfaitheffortonthepartofthegranteetoworkwithDNRsubsequenttoproject
completionto developorimplementprojectresults
Withholdanypaymentswhencontractconditionsarenotmet
Page6of7
January 2022
2022
Preparing for EABGrants
ExhibitA:Applicationevaluationscoresheet
SelectionCriteriaandWeight
Thesteeringcommitteewillbereviewingeacheligibleapplicationon a 100-pointscale.Scoreswillbe
used to develop final recommendations. Applicants are encouraged to score their own applications
using the evaluation score sheet before submitting the application. While not required, this step may
helpapplicantsmeetthe criteriathat grantreviewerswillbescoring.
ApplicationstothePreparing for EAB Grantswillbeevaluatedandrankedaccordingtothe
followingcriteria and points:
1.ProjectOverviewandNeed
Applicationisclearandcomplete
Communityhas a readinesstotakeona projectoftheproposedscopeandsize
25
Projectfocusesonsignificantpublicsafetyconcerns
2.ProjectTimeline
Timelineprovidesspecificdatesforallactivities
Timelineiseasytoreadandcomprehend
20
Timeline follows best management practice of not removing ash trees when EAB are
actively flying(no ashremovalsMay-September)
3.ProjectBudgetandBudgetExplanation
Budgetexplanationprovidesspecificdollaramountsforanticipateduse15
Budgettotalsequalamountrequested
Financiallyrealisticandcosteffective
Project seeks to replant more trees than removed
4.ProjectImpactsonPriorityPopulations
Planning and collaboration clearly serves and includes areas of concern for
environmental justice (communities with higher populations of low-income
residents,peopleofcolor,including tribalcommunities,orboth)
20
Communities in areas of concern are engaged and input is incorporated
prior to project implementationand through the project
Applicant demonstrates actionable items for these communities (examples
include program focal areas, outreach offered in multiple languages, added
inclusion),impactsondiversepopulationsareclear andtangible
5.Communications
Communicationstrategiesdirectlyrelatedtoprojectaccomplishments,activities,10
or both, and multiple forms of communication are listed with potential to reach
thepublic
EAB-relatedmessagingincludeddesigned to slow the spread
6.KeyPersonnel
Key personnelarelisted with corresponding project roles
Allcertificationsandeducationdegrees arelistedforstafforcontractors
10
A highscoringcommunitywillhavestafforcontractorswith a degreein a related
field,ora combination/multiplestaffwithISACertifiedArborist, TCIAaccreditations,
orboth
Total100
Page7of7
January 2022
Protect Community Forests by Managing Ash for EAB Grants
2021 Applicaon
Please refer to the Request for Applicaons (RFA) when compleng this applicaon.
Submit this form, along with required aachments, to ucf.dnr@state.mn.us by January 24, 2022. Checklist:
Applicaon Form (ŋ lled out, guided by the RFA)
Budget Form (Aachment A)
3Year Tree Maintenance Plan, if planng trees (Aachment B)
Species Selecon and Stock List, if planng trees (follow guidelines in RFA)
EAB Management Plan, if already completed
Leer of Support, if collaborang with an outside organizaon (any format acceptable)
Local Unit of Government (LUG)
Project Coordinator
Coordinator Title
Address
City, State, Zip
County
Coordinator Email
Coordinator Phone Number
Grant Amount Requested
Cash Match (refer to RFA for match guidance)
InKind Match
Proposed Project Components (checked items should be described in the narrave and budget):
Public Tree Inventory
Management Plan with an EAB Component
Ash Tree and Stump Removal and Tree Replanng
Tree Planng for Diversity
Treatment with an injectable nonneoniconoid inseccide (such as emamecn benzoate) if up to
10 ƒźƌĻƭ ƚǒƷƭźķĻ ƚŅ ŭĻƓĻƩğƌƌǤ źƓŅĻƭƷĻķ ğƩĻğƭ ğĭƩƚƭƭ aźƓƓĻƭƚƷğΓƭĻĻ online for guidance
Addional Technical Assistance (please describe in the narrave; see RFA for more details)
Operaonal Volunteer Planng Assistance Through Tree Trust
Educaonal Assistance through the University ƚŅ aźƓƓĻƭƚƷğƭ ƩĻĻ {ƷĻǞğƩķ ƦƩƚŭƩğƒ
Brie Ť y explain how technical assistance, if selected, will be ulized within your community:
Page 1 of 4
Project Overview and Need (25 points; 2,050 character maximum including spaces) Provide a summary of the
project, why this funding is needed, what project work will not happen without these grant funds, and expected
outcomes. This should include a descripon of the project locaon (citywide project, speci ŋ c parks, etc.). A successful
applicaon will demonstrate a readiness to take on a project of the proposed scope and size, and will focus on
signi ŋ cant public safety concerns.
Project Timeline (20 points; 2,600 character maximum including spaces) Describe the approximate project schedule
showing intermediate steps and milestones for acvies described in this applicaon or required by the RFA. A success-
ful meline will provide speci ŋ c dates, is easy to comprehend, and will follow EAB best management pracces.
Page 2 of 4
Project Budget Explanaon (15 points; 2,200 character maximum including spaces)
Provide detailed remarks to clarify the budget request. Provide an explanaon of how you are funding porons of your
project that are not eligible with grant dollars. A successful budget will provide speci ŋ c dollar amounts for ancipated
use, will be ŋ nancially realisc, and cost eecve. Budget aachment will be correctly calculated. Projects that plant
more trees than they remove will be provided addional points.
Project Impacts on Priority Populaons (20 points; 2,200 character maximum including spaces)
This grant opportunity aligns with state iniaves to reduce disparies in health and environmental quality for diverse
populaons. A successful proposal will serve and include areas of concern for environmental jusce (communies with
higher populaons of low-income residents and/or people of color, including tribal communies); the applicant will
describe aconable items for those communies, and how those communies will be engaged through the project.
Page 3 of 4
Communicaon (10 points; 2,200 character maximum including spaces) Describe the methods you will use to
conduct outreach to cizens about this grant project. A successful communicaon strategy will use mulple formats
that have the potenal to reach the public, and will incorporate EAB-related messaging.
Key Personnel (10 points; 2,200 character maximum including spaces) List all cer ŋ caons and degrees for sta or
contractors involved in the project. Describe the dues internal sta will conduct, and any work that will be contracted
out, or the partnerships you will leverage to complete tasks. Include key personnel and their past experience with
similar tasks. If you expect to contract work out, describe requirements you will have for contractors.
Page 4 of 4
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
V.1.b
TITLE OF ISSUE:
Email from P.W. Director Palzer & Ash Management Guidelines from Division of Forestry
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Information is being provided for review and discussion.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Email & Guidelines
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Teresa Bender
From:Paul Palzer
Sent:Thursday, May 5, 2022 3:00 PM
To:Teresa Bender
Subject:MN Forestry Ash Management Guideline
HelloTeresaIputthisinshared/P&Rfileonthecomputer.Mostnotableispage5secondparagraphtowardstheend
thatreads:ͻItislikelythatthevastmajorityofashtreesinMinnesotawillbekilledbyEABregardlessofthetypeor
Magnitudeofpreventiveortreatmentactionstaken,butitmaytakedecadesforthistoƚĭĭǒƩͼ͵Loggingofinfested
areasisthedirectiontheforestrydepartmentisleaningforitsenforcement.Thanks,Paul
1
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
V.1.c
TITLE OF ISSUE:
Removal of 7 Dead Trees and Trimming of 1 - (Trail Safety)
BACKGROUND AND SUPPLEMENTAL INFORMATION:
P.W. Director/Building Official Palzer has walked trails within the City recently with Langer's Tree Service.
Staff has determined that the removal of three (3) Popular, three (3) Ash and one Oak are needed along with
trimming of a Weeping Willow. Locations are depicted on the attached map.
COST AND SOURCE(S) OF FUNDING:
Park Maintenance Fund
REQUESTED ACTION:
Directed by Public Works Director - Informational only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Map
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
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SEKALONILFOYTIC
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
V.2
TITLE OF ISSUE:
Music in the Park Plan (Committee Member Peterson/Volunteer Olson
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Information is being provided for review.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Review only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Plan
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Teresa Bender
From:Mark Statz
Sent:Monday, May 23, 2022 11:30 AM
To:Teresa Bender
Cc:Brian Peterson
Subject:
FW: Music in the Park - Final Schedule, Map, and Info
Attachments:Truck Locations.jpg; MITP 2022 Final Schedule.png
Thiscorrespondence,whichisessentiallytheeventͻƦƌğƓͼshouldbeontheParksagendaforapprovalifitŷğƭƓƷ
already.
From:LonniOlson<lolsondesigns@gmail.com>
Sent:Friday,May20,202211:46AM
To:dndgoodies@gmail.com;comfortsmashfoods@gmail.com;chefhothands1@gmail.com;Gentzsmokepit@gmail.com;
thegreatpaniniandmore@gmail.com;stickycheekscake@gmail.com
Cc:MarkStatz<MStatz@centervillemn.com>;BrianPeterson<brian@petersoncabin.com>
Subject:MusicintheParkFinalSchedule,Map,andInfo
Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution.
HelloFood/DessertVendors:
TheCityofCentervilleMusicintheParkseasonbeginsinjust3.5weeks!Belowisgeneralinformationforbeingatour
event.I'vealsoincludedthescheduleagain,aparkingmap,andsomehelpfullinks.Also,areminderthatyoudonot
needanypermitsorpayanyfeesforourevent.
StartTime&Location
Musicbeginsat6:30PM.Youmayarriveasearlyasyouwouldlike,howeverweaskthatyouarrivenolaterthan6
6:10PM.Thiswillensurethatyougettheprimelocationoutfrontandnoattendeestakeyourspot.
EVENTLOCATION:HiddenSpringPark,1601LamotteDr,LinoLakes,MN55038map
ParkingMap
Belowisamapoftheparkshowingthepreferredparking/boothlocations.
FoodTruck:LocateyourtruckontherightcurbsideofLamotteDrivewithservingwindowfacingthepark.
Customerswillcomefromthepark/pavilionareatoapproachthetableandtruck.Generatorshouldbe
behindyou,closesttothestreetifpossible.
DessertTable:Pleasesetupyourtableinthegrassyareanearthetruckandbythepath.
1
ContactInfo
Ifyouhaveanyquestions,feelfreetoreachout.Fordayofquestions,callingisbest.
LonniOlson6513991454(lolsondesigns@gmail.com)
BrianPeterson6512473895(brian@petersoncabin.com)
CityofCenterville(duringbusinesshours)6514293232
IMPORTANT:Ifyouneedtocancelforanyreason,wekindlyaskthatyoureachouttousASAPand(ifatallpossible)
connectwithyourFoodTrucknetworktoasksomeonetoreplaceyou.
HelpPromote
PleaseconfirmanyFacebookcohostrequests.Thishelpsspreadtheword.Ifyou'dliketohelpuspromotetheevent,
pleaselikeandsharethefollowingpages:
LinktoourFacebookpage:https://www.facebook.com/CentervilleMusicInThePark
Linktoindividualevents:https://www.facebook.com/CentervilleMusicInThePark/events/
FinalSchedule
2
PhotoRequest
Willyousendmeanemailwithsomehighqualityphotosofthetypesoffoodsyouintendtoserveatourevent?Or
photosofyourtruckinaction?Thiswillbeusedinmarketingpriortotheeventtogetmorefolksoutandabout.Many
whomaynototherwiseattendwilloftenshowupjustfor yourfood!WetrytotagyourFBpageinmarketingaswell,
butsometimesFBisfunnyandwon'tletustagorfindyou.
Thankyouforbeingapartofourevent,we'reexcitedtohaveyou.
LonniOlson
CityofCenterville,MusicintheParkVolunteer
3
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
V.3
TITLE OF ISSUE:
Donation/Monument Policy
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This items has been on the Committee's agenda previously. Staff is looking for an official policy for acceptance
of items.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion and possible request for Council action.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Draft Policy
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 4, 2022
Parks & Recreation
5.3
TITLE OF ISSUE:
Monument/Donation Policy
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Attached you will find an email response to Ms. Blum's (Dupre Family) request for location of a tree near
(Main Street/Dupre Road).
No response has been received to date.
Please find a draft policy that the Committee may desire to adopt for future donations.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Review and discussion
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Draft Policy
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
VI.1
TITLE OF ISSUE:
Possible 2022 Volunteer Appreciation Items & Possible Logo
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The vendor that we purchased last years' items from has been forwarding marketing. Staff is looking for
direction on items of interested to purchase and provided you with a quote for items randomly selected. The
goal is to keep the value of items at $5 so that everyone (including Committee/Commission & Council
Members) can participate. The value does not include set-up fees or shipping.
Last year staff ordered 225 items and we have 78 remaining.
Staff has provided the current City Logo with the addition of Parks & Recreation for possible use.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion and direction.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Sample Suggestions & Quotes
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
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CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
VI.2
TITLE OF ISSUE:
45200 & 45201
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Staff is looking for budgeting direction regarding these two (2) funds. Committee - which is primarily your pay
and the transcriber; and Programs. The Committee should consider such items as increased pay for committee
members, programs for 2023 (Art in the Park, being more active with Community Education, Main Street
Market, etc.)
COST AND SOURCE(S) OF FUNDING:
General Fund
REQUESTED ACTION:
Discussion, direction and possible forwarding to Council for consideration.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Budgets
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
2
$1,248.8
BalanceBalance
20202020
YTDYTD
8
$0.00$1,600.00
$117.35($17.35)
AmtAmt
$1,533.83($333.83)
$1,651.1
20202020
YTDYTD
00 0
0
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
BudgetBudget
$1,600.0
20202020
YTDYTD
BalanceBalance
20212021
YTDYTD
$0.00$1,600.00
$345.32($245.32)$100.0
AmtAmt
$4,512.29($3,312.29)$1,200.0
$5,000.51($2,100.51)$2,900.0
20212021
YTDYTD
00 0
0
BudgetBudget
$1,600.0
$2,900.0
20212021
YTDYTD
0 8
BalanceBalance
20222022
YTDYTD
$5.00$95.00$0.00$50.00($50.00)$0.00$0.00$0.00$0.00$1,600.0
$20.57$79.43$100.0
$268.75$931.25$1,200.0
$294.32$2,705.6
AmtAmt
20222022
YTDYTD
00 0
00
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$92.90($92.90)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$100.0
BudgetBudget
20222022
YTDYTD
s
Prem$0.00$0.00$0.00$0.00$0.00$0.00
Prem$100.0
s
Payments$0.00$0.00$0.00$0.00$0.00$0.00
g
etc.$0.00$0.00$0.00$0.00$0.00$0.00
(GENERAL)$1,200.0
Ins.)$0.00$0.00$0.00$0.00$0.00$0.00
s
Revenue
Insurance
t
g
Benefit
Insurance
s
s
(GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00
s
Printin
s
Diem$1,600.0
Srv
Fee
s
Even
&
Salaries
CompReimb.$0.00$0.00$0.00$0.00$0.00$0.00
SupplieHearings,
(Liability
Comp
e
s
Per
&
sSchoolin
and
COMMITTEE$3,000.0
Expense
Supplies
&
Fee
Pub.
Supplie
Revenue
A
MiscellaneousRefunds/Reimbursement
Expenditures
WagesFICUnemployUnemploymentWorkerOfficeOperatingParkProfessionalEngineeringLegalTelephonTravelAdvertisingOrd.,InsuranceMiscellaneouMeetingConf.CommunityRefunds
3620036270
100122141142151200210230300303304321331340350360430438441490810
REVENUEEXPENDITURES
4520045200
452004520045200452004520045200452004520045200452004520045200452004520045200452004520045200452004520045200
101101
101101101101101101101101101101101101101101101101101101101101101
PARK & REC COMMITTEE45200
R TOTAL EEEEEEEEEEEEEEEEEEE TOTAL
REE
04
$367.00
($416.44)
$2,897.42$1,800.00
$2,975.0$5,378.4
BalanceBalance
20202020
YTDYTD
480 6
0 0
$0.00$2,500.00$0.00$500.00$0.00$300.00$0.00$100.00$0.00$500.00
$25.0
$261.36$38.64$400.0
AmtAmt
$3,416.4$1,102.5$2,633.0
$8,021.5
20202020
YTDYTD
0 0 0000 0
00000
$0.00$25.00($25.00)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$208.18($208.18)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.
00$0.00$0.00$0.00$0.00$0.00$0.00
$500.0$300.0$500.0
$300.0
BudgetBudget
$2,500.0$3,000.0$4,000.0$2,200.0
$3,000.0
20202020
YTDYTD
0
$88.00
$790.50
($67.00)$3,000.0
($153.30)$0.00$0.00$0.00($382.50)$0.00$0.00$0.00
$2,334.36
$2,836.45$13,400.0
BalanceBalance
20212021
($2,607.34)$0.00$0.00$0.00
YTDYTD
4400 5
000
$0.00$2,500.00$0.00$500.00$0.00$500.00
$0.00$3,000.0
$56.88$243.12
$743.55$2,256.45$212.0$134.66($34.66)$100.0
AmtAmt
$1,665.6$3,067.0$1,409.5
20212021
$10,563.5
YTDYTD
0 0 0000 0
00000
$100.0$500.0
BudgetBudget
$2,500.0$3,000.0$4,000.0$3,000.0$2,200.0
$3,000.0
20212021
YTDYTD
0 0 800
000
$16.00$300.0
$879.0
($340.00)$0.00$0.00$0.00
$2,610.0
$2,160.0$9,956.61$13,400.0
BalanceBalance
20222022
YTDYTD
0 9
0 0 00
$0.00$2,500.0$0.00$100.0$0.00$2,200.0$0.00$500.0
$840.0$162.27$137.73$300.0$184.0$486.12$3,513.8$390.0
$840.0
AmtAmt
$2,121.0
$3,343.3
20222022
YTDYTD
0 0 0000 0
00000
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$2,607.3$0.00$0.00$0.00$0.00$
0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$382.5$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$500.0$300.0$100.0
BudgetBudget
$2,500.0$4,000.0$3,000.0$2,200.0
20222022
YTD
YTD
s
Prem$200.0
s
g
(GENERAL)$3,000.0
Ins.)$0.00$0.00$0.00$0.00$0.00$0.00
s
Contributions$0.00$0.00$0.00$500.0
s
Revenue
t
g
k
Insurance
s
s
(GENERAL)$0.00$0.00$0.00$0.00$153.3
Dental$0.00$0.00$0.00$0.00$0.00$0.00s
e(GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00
s
FeePrintin
s
andReserve$500.0
s
Par
Srv
Fee
Even
&
k
Salaries
Reimb.$0.00$0.00$0.00$0.00$131.18($131.18)$0.00$0.00$0.00
Supplie
(Liability
Paid
Contribution$0.00$0.00$0.00$0.00$0.00$0.00Comp
e
sRec
the
Charg
&
n
sSchoolin
(GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00
Outlay
and
PROGRAMS$13,300.0
s
eExpense
Suppliesin
Program
&
RuFee
Programand
File
A
REVENUE
A
A
Run/Wal
Recreation8KMiscellaneousDonationsRefunds/Reimbursement
PROGRAMS
PROGRAMS$3,000.0
EXPENDITURES
WagesPERFICCafeteriaParksEmployerWorkerOfficeOperatingProfessionalEngineeringLegalTelephonPostagTravelAdvertisingInsuranceParkMusicYMC8kParkUtilitieRentalsACHMiscellaneouConf.CommunityCapitalRefunds
3478034781362003626036270
100121122130132133151200210300303304321322331340360370371372373374380410428430441490500810
REC
&
REVENUEEXPENDITURES
4520145201452014520145201
452014520145201452014520145201452014520145201452014520145201452014520145201452014520145201452014520145201452014520145201452014520145201452014520145201
101101101101101
101101101101101101101101101101101101101101101101101101101101101101101101101101101101101101
PARK 45201
RRRR TOTAL EEEEEEEEEEEEEEEEEEEEEEEEEEEE TOTAL
REE
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
V.4
TITLE OF ISSUE:
Adopt a Highway (Anoka County Program)
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This items has been on the Committee's agenda previously. Staff would like to inform you that the Centerville
Lions recently adopted the section from MidWestOne Bank to Centerville Road of Main Street. Their signs
should be installed shortly.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion and direction.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Application
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Anoka County Highway Department
Adopt-a-Highway Permit A091
(Check One)
X Adopt-a-Highway. The group agrees to pick up litter at least two times a year for a minimum of two years.
Pick-a-Highway. The group agrees to pick up litter one time only.
We request permission to pick up litter on
between
and
for a total of#miles.
Anyandallvolunteersofthegrouporotherpersonswhileengagedintheperformanceofanyworkorserviceperformedunder
thisagreementshallnotbeconsideredemployeesoftheCounty,andanyandallclaimsthatmayormightariseunderthe
Worker'sCompensationActofMinnesotaonbehalfofsaidemployeesorotherpersonswhilesoengaged,andanyandall
claimsmadebyanythirdpartyofthegroup'svolunteersorotherpersonswhilesoengagedonanyoftheworkorservicesto
berenderedshallinnowaybetheobligationorresponsibilityoftheCounty.
ExceptforthenegligentactsoftheCounty,itsagentsandemployees,thevolunteersortheiragentsshallassumeallliability
for,andsavetheCounty,itsagentsandemployees,harmlessfrom,anyandallclaimsfordamages,actionsorcausesof
actionarisingoutoftheworktobedoneherein.
TheAnokaCountyHighwayreservestherighttorefuse,cancelorrevisethisagreementifinitssolejudgementthenatureof
thegrouporitssignispolitical,controversialorinquestionabletaste,orifthegroupisnotmeetingthetermsandconditionsof
this
agreement.Bysigningthisagreement,thegroupacknowledgesthehazardousnatureoftheworkandagreestocomplywith
thetermsandconditionsherewithtothesatisfactionoftheAnokaCountyHighwayDepartment.
Name of group
Responsible person
Signature
Address
Phone (home)(work)
Name to appear on sign
Special provisions
County EngineerDate
Anoka County Highway Department
Adopt-a-Highway Permit
Adopt-a-Highway Terms and Conditions
1. The group agrees to pick up litter on a segment of County highway selected in consultation with the Anoka County
Highway Department. Recommended length is two miles. At Anoka County's discretion, certain highways may not
be eligible.
2. The group shall review the safety training materials before each pickup to alert participants to the hazards and
precautions of working on a highway right-of-way.
3. The group shall pick up litter during daylight hours only. Pickups may not be allowed at certain times such as on
or near holidays.
4. The group shall provide adequate supervision to participants eighteen years of age or younger. Unless specifically
permitted, children eleven or younger shall not participate.
5. Work shall be limited to the area between the outer shoulders and the right-of-way boundary. Participants shall
not pick up litter in the median unless specifically permitted by the County. Work may not be done on the roadway
itself.
6. The group shall arrange litter pickup date(s) in advance with the County Engineer or his/her designee. The group
shall obtain their supplies during regular business hours.
7. The group shall place filled trash bags on the shoulder slope close to the ditch bottom. The County will arrange to
pick up the bags. Groups are encouraged to recycle appropriate materials for their own benefit.
8. Borrowed or unused supplies shall be returned to the County Highway Department within one week.
9. The group shall not touch any suspicious or hazardous object(s) in the right-of-way. The group shall contact the
Highway Dept. immediately to report the suspicious or hazardous object(s) found in the right-of-way.
The Anoka County Highway Department agrees to:
1. Provide high visibility vests, trashbags, safety training materials and temporary traffic warning signs when
necessary, as determined by the County.
2. Arrange to remove filled trashbags from the adopted highway.
3. Arrange to remove large, heavy or hazardous material from the adopted highway.
4. Coordinate publicity with the group to solicit local media coverage.
5. Erect a highway sign or otherwise recognize the group's clean-up efforts. Highway signs shall be erected only for
groups that agree to adopt a highway for a minimum of two years. The name on the sign shall be limited to two
lines of eighteen to twenty characters (including spaces). The County reserves the right to approve and/or edit
names or acronyms.
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee held a
scheduled meeting on April 6, 2022 in the Council Chambers at the Centerville City Hall and was also
livestreamed at: https://northmetrotv.com/channel-15-live-stream.
Present: C ommittee Member Heidi Errickson-Grahek
Committee Member Emem Akpan
Committee Member Kathy Freiermuth
Committee Member Jessica Kubat
Committee Member Brian Peterson
Committee Member Suzanne Seeley Not Approved
Also Present: Mr. Mark Statz, City Administrator
Ms. Teresa Bender, City Clerk
Mr. Steve King, City Council Member
Absent: Ms. Michelle Lakso, City Council Liaison
I. CALL TO ORDER
Committee Chair Errickson-Grahek, called the April 6, 2022 meeting of the Parks and Recreation
meeting to order at 6:35 p.m. in the Council Chambers at the Centerville City Hall.
II. APPROVAL OF AGENDA
Motion made by Committee Member Kubat, seconded by Committee Member Errickson-Grahek
to accept the revised agenda as modified by staff. All in favor. Motion carried.
III. APPEARANCES
Mr. Matt Frevel, 7180 Clear Ridge, appeared before the Committee, via Zoom, to present his concerns
regarding the infestation of the Emerald Ash Borer in the City. He also stated that he appeared before
the City Council on March 23, 2022. He discussed the ramifications if the City ignores the infestation
and is requesting that the City educate it's residents and/or provide treatment programs for saving and/or
removal of privately owned trees. He also warned the City about trees located within the CityÓs parks.
He stated that he has completed research and presented his findings from within local parks. An
evaluation will need to be completed to determine which trees may be treatable and which should be
removed.
IV. PUBLIC HEARINGS Î NONE
V. UNFINISHED BUSINESS
1. 22-001: Music in the Park
a. Musicians have been confirmed for all dates except for July 5. The average price paid to
City of Centerville
Parks and Recreation Meeting Minutes
April 6, 2022
each band is between $300 to $350.
b. Budget Î currently $3,000 has been budgeted for this event. $390 has been paid to
ASCAP for copyright protection, leaving $2,610 remaining. Committee Member Peterson requested
that $500 be designated as an increased payment for one of the bands with 12 members, plus an extra
$250 for advertising and/or incidentals. Currently, there is an additional $500 in the Line Item Budget -
Reserve that can be used towards these expenses.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Kubat
to recommend to City Council to approve an increase in the Music in the Park Budget of $240. All
in favor. Motion carried.
c. Food trucks have been scheduled for each Tuesday.
2. 22-007: Comprehensive Tree Plan
Committee Member Seeley suggested that along with the Comprehensive Tree Plan for each park,
consideration for Emerald Ash Borer should also be looked at the same time. She suggested that perhaps
Mr. Frevel would volunteer his services.
Mr. Frevel accepted working with the Committee and City Clerk Bender requested that Mr. Frevel
provide the Committee with his background and knowledge of Emerald Ash Borer. Mr. Frevel stated
that for the most part he could spot an infected tree but it was difficult without foliage. He stated that he
has received a certificate from the DNR regarding Emerald Ash Borer but was not a certified arborist.
Chair Errickson-Grahek would work with Mr. Frevel.
Committee Member Seeley evaluated all of the parks in May, 2021 and provided a list of maintenance
items in each park. Public Works Director Palzer previously took care of many of the items on the list..
A suggestion was made to utilize volunteers for removal of trees within parks and staff discouraged this
suggestion due to liability issues.
VI. NEW BUSINESS
1. Emerald Ash Borer Program Î Lino Lakes (Example)
The Committee, along with Public Works Director Palzer and Mr. Frevel would work together on
identifying infected trees, the ability to treat trees or remove those that were infested too aggressively for
saving and present a budget and plan to City Council in the future. A sub-committee was formed with
Committee Members Errickson-Grahek, Seeley and Kubat.
Motion by Committee Member Peterson, seconded by Committee Member Seeley to adopt the
recommended action for treatment of City owned trees within parks, that are viable to be saved,
through a vendor outside of any agreement and/or whether to recommend to Council the inclusion
of viable, City owned trees and arranging for a program that can be offered to residents through
the RFP process to determine a vendor. The committee wishes to give the PW Department
autonomy in identifying and treating trees for EAB, beginning with Hidden Springs. All in favor.
Motion carried.
2. Park Facility Permit Application
Page 2 of 6
City of Centerville
Parks and Recreation Meeting Minutes
April 6, 2022
3. Special Event Permit Application
4. Park Facility Permit Application
Motion made by Committee Member Kubat, seconded by Committee Member Peterson,
recommends to the City Council the Approval of New Business Items #2, 3 and 4 as presented. All
in favor. Motion carried.
5. Earth Day/Park Cleanup/Main Street
Earth Day is on April 22, 2022. Activities have been scheduled at Wargo Nature Center by Anoka County.
Centerville Park Cleanup Day is scheduled for April 23, 2022 with a rain date of April 30, 2022. Meet
at City Hall at 9:00 a.m. to help cleanup any of the parks except Laurie LaMotte Memorial Park as it will
have been done on April 16, 2022 by the Centennial Little League.
a. Adopt A Highway Application
Information was provided from Anoka County regarding the program and application to participate. Staff
reported that the location would need to be completed on the application and if cleaned two (2) times a
year a Blue ÐAdopt a HighwayÑ sign would be installed in honor of the group participating.
Motion by Committee Member Errickson-Grahek, seconded by Committee Member Akpan to
table this agenda item for a future meeting. All in favor. Motion carried.
b. Cleanup Day Volunteer Flyer
Staff presented a draft flyer for consideration for Cleanup Day. Consensus of the Committee was that
the flyer was acceptable for use.
6. Project Banjo
A large commercial development of an online fulfilment center is proposed in the city's industrial zoning
district.
a. Parks - The City/P & R has a choice if they want to take a land donation of up to 10% of
the land for a park which would be about 4 acres or a monetary contribution of approximately $87,000.
b. Trails Î There was discussion whether there are segments of trails that should be built
through or adjacent to the plat. Any trails constructed would be at no cost to the city and would not
reduce the amount of Park Dedication fees paid.
c. PUD Î There was discussion regarding additional offsite improvements that may make
sense for this development to complete or whether additional cash payments to the Park Dedication Fund
would be acceptable.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Freiermuth to recommend to the City Council to #1. decline a land dedication with the Banjo
Project and, instead, accept the Park Dedication Fees as outlined on the city's fee schedule; #2. the
th
city should require the construction of the Fairview Street east-west connection between 20
st
Avenue and 21 Avenue; #3. as part of the PUD negotiations, the city should accept additional
Park Dedication funds as a public benefit. All in favor. Motion carried.
7. Role of P & R Committee with Main Street Market Event
There was brief discussion regarding the CommitteeÓs role, volunteering, etc. associated with the event
and whether it should be a collaboration with the EDA or the CommitteeÓs event. Staff will evaluate how
best to promote this event.
Page 3 of 6
City of Centerville
Parks and Recreation Meeting Minutes
April 6, 2022
8. Role of P & R Committee with Fete des Lacs
Administrator Statz has recommended that a Committee member attend all Fete des Lacs meetings in an
attempt to report back to the Committee the status of planning events, volunteers, etc. He is looking for
direction from the Committee as to their desire in becoming more active in planning events, volunteering
at events, taking on additional roles, etc.
9. Race Coordinator Quotes
To date, the City has not found an interested candidate to perform the functions of a Race Coordinator
for the Fete des Lacs Annual 5k/8k runs. Running Ventures and Anderson Race Management have
submitted quotes with various options for services above what has been provided in the past. Their
minimum fee is about $1,500 for some basic services.
Motion made by Committee Member Peterson, seconded by Committee Member Errickson-
Grahek to set a budget, not to exceed $2,000 for registration, setting up course, results, etc. and
allow staff to determine which vendor will be utilized. All in favor. Motion carried.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Kubat
to set budget, not to exceed $1,000 to certify the race courses which would be valid for 10 years if
no changes. All in favor. Motion carried.
10. 2020/2021/2022 Revenue/Budgets
a. Committee (Fund #45200)
b. Programs (Fund #45201)
c. Maintenance (Fund #45202)
11. Comprehensive Plan Î P & R section
a. 19-013: CIP (Goals/Priorities/Equity/ADA)
12. 22-008: Monument/Donation Policy (Blum/Dupre Tree Donation)
Motion made by Committee Member Kubat, seconded by Committee Member Peterson to table
VI. New Business Items #10, 11 and 12 of VI. New Business to a Work Session scheduled for
Tuesday, April 19, 2022 at 5:00 p.m. in the City Council Chambers at City Hall. All in favor.
Motion carried.
13. Accept Anonymous Donation of 6-Place Bicycle Rack
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Akpan
to accept the donation of a 6-Place Bicycle Rack to be installed in Laurie LaMotte Memorial Park.
All in favor. Motion carried.
14. Recommendation to accept Annual Port-A-Pots Contract.
Motion made by Committee Member Akpan, seconded by Committee Member Freiermuth to
recommend to City Council to accept the Air Fresh contract for the Port-A-Pots for 1 year. All in
favor. Motion carried.
Page 4 of 6
City of Centerville
Parks and Recreation Meeting Minutes
April 6, 2022
VII. APPROVAL OF MARCH 2, 2022 P & R MEETING MINUTES
Motion made by Committee Member Kubat, seconded by Committee Member Freiermuth to
approve the minutes of the March 2, 2021 meeting with the following corrections: V. Unfinished
Business, 2. Music in the Park add ÐstatedÑ between Peterson and that; add Ðand Teresa Bender,
City Clerk after adjournmentÑ. All in favor. Motion carried.
VIII. UPDATES/ANNOUNCEMENTS
1. Staff Updates
a. 21-007: Eagle Park Tree Removal
Staff reported LangerÓs Tree Services will be returning following the melting of snow to cut the stumps
to ground level.
b. 19-022: ADA Equipment
Committee Member Freiermuth reported that she briefly researched ADA parks in Minneapolis. She did
not find many that were what Centerville is looking to install to enhance the existing parks. Possibly
consider a ÐdestinationÑ playground. She will continue to explore options.
c. 16-016: Website Status
The City Council approved a contract with CivicPlus, at their March 9, 2022 meeting; however, upon
review by Legal Counsel, it was determined that additional review and language adjustment(s) needed
to be made. The item will appear on CouncilÓs agenda in the near future.
2. Council Liaison Update
a. City Council Strategic Plan Î Draft
City Council Member Steve King appeared to encourage all committee members to read this document,
briefly reviewed the Plan and focused in on rebranding, City website re-design and population 5,000.
IX. ACTION ITEMS UPDATES Î as of 4-6-22
a. Storage of P & R Equipment Î shelving has been installed in the LaMotte Storage Garage.
Items to be closed/deleted: 21-011
Items to have Assigned Person, Date, Status and/or Action changed:
16-026 P & R Web Site add to May agenda Î Unfinished Business
19-013 Master P & R Trail Plan & CIP add to May agenda Î Unfinished Business
19-022 ADA Playground Equipment add to May agenda Î Unfinished Business
21-008 Skate Park On-Going Î Unfinished Business
22-001a Music in the Park Î Musicians add to May agenda Î Unfinished Business
22-001b Music in the Park Î Food Truck(2) add to May-July agenda Î Updates
22-002 Fete des Lacs (sub-committee) add to May-July agenda Î Updates
22-003 Centennial C.E. Collab. (sub-committee) add to May agenda Î Updates
22-004 Purchase Audio Mixer Board add to May agenda Î Unfinished Business
22-005 Main Street Market On-Going Î Unfinished Business
22-006 Pleasure Rink add to Sept. agenda Î Unfinished Business
22-007 Comprehensive Tree Plan ea. Park add to June agenda Î Unfinished Business
Status of Eagle Park Tree Trimming add to May agenda Î Updates
22-008 2020/21/22 Revenue Budgets add to Workshop agenda Î Unfinished Bus.
22-009 Comprehensive Plan Î P & R add to Workshop agenda Î Unfinished Bus.
22-010 Draft Monument/Donation Policy add to Workshop agenda Î Unfinished Bus.
Page 5 of 6
City of Centerville
Parks and Recreation Meeting Minutes
April 6, 2022
Items to be added:
22-011 Emerald Ash Borer add to May agenda Î Unfinished Business
X. ADJOURNMENT
Motion made by Committee Member Peterson, seconded by Committee Member Kubat to adjourn
the April 6, 2022 meeting at 9:34 p.m. All in favor. Motion carried.
Submitted by: Linda Neudecker, Recorder and Teresa Bender, City Clerk
Page 6 of 6
CITY OF CENTERVILLE
PARKS & RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee held a
scheduled meeting on May 4, 2022 in the Council Chambers at the Centerville City Hall and was also
livestreamed at: https://northmetrotv.com/channel-15-live-stream.
Present: Committee Member Kathy Freiermuth
Committee Member Jessica Kubat
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Not Approved
Also Present: Ms. Teresa Bender, City Clerk
Ms. Michelle Lakso, City Council Liaison
Absent: C ommittee Member Heidi Errickson-Grahek
Committee Member Emem Akpan
Mr. Mark Statz, City Administrator
I. CALL TO ORDER
Acting Chair Seeley called the May 4, 2022 meeting to order at 6:38 p.m.
II. APPROVAL OF AGENDA
Motion made by Committee Member Kubat, seconded by Committee Member Peterson to add the
following items to the agenda under VI. New Business: #4. Swap out swing seats in two of the
parks and VIII Updates #a. Mowing Contract. All in favor. Motion carried.
III. APPEARANCES
Mayor Love appeared to present a donation from the Centerville Lions Club to the P & R Committee in
the amount of $500.
Motion made by Committee Member Seeley, seconded by Committee Member Freiermuth to
accept the $500 donation from the Centerville Lions Club and to have staff send a thank you note
to them. All in favor. Motion carried.
IV. PUBLIC HEARINGS Î NONE
V. UNFINISHED BUSINESS
1. 22-001: Music in the Park, Tuesdays, June 14 through August 16, except July 9, 2022
a. Musicians Î July 26, 2022 still needs to be filled.
Committee Member Peterson gave an update and stated that they were up 1 band and lost a band for the
spot of July 26. He stated that he has no concerns in filling this spot. He has a list of bands that would
be willing to play that are local. He mentioned all of the bands and dates of when they were playing.
City of Centerville
Parks and Recreation Meeting Minutes
May 4, 2022
b. Food Trucks - Have been scheduled for each Tuesday
c. Flyer Î Includes type of music each band plays
d. Signs - A frame sign for use of both sides
e. Contracts Î Two (2) contracts have been executed
2. 22-007: Comprehensive Tree Plan
Acting Chair Seeley stated she would like to see the Comprehensive Tree Plan include the Emerald Ash
Borer project. There was discussion of possibly hiring an arborist to evaluate all the trees within the
parks.
a. Eagle Park Update Î The thinning of the trees in Eagle Park has been completed.
b. Remaining Parks Î The Committee felt that discussion was needed regarding replacement/
diversity within the tree population of each individual park and to correlate with the CIP (maintenance)
Fund. It was determined that Hidden Spring Park be the next park to be worked on. Acting Chair Seeley
had evaluated all of the parks in May of 2021 with the listing showing dead trees/needs for replacement
trees and other maintenance items. Building Official Palzer reported that all maintenance issues brought
forward from the listing had been taken care of.
c. Emerald Ash Tree Borer Î The Committee desired for additional contractors to be contacted
regarding the RFPs for the possibility of a preferred Tree Service for the residents of the City. The
Committee felt that the Public Works Director, along with the subcommittee and Mr. Fraval could inspect
local parks regarding the potential problems with Emerald Ash Borer could have on the CityÓs trees. The
Committee felt that additional information was needed from Public Works, Anoka County, DNR and etc.,
prior to making any decisions regarding possible treatment.
Motion made by Committee Member Peterson, seconded by Committee Member Kubat to ask
Public Works to identify and tag the Ash trees in the parks, to investigate the saving of trees and a
plan for monitoring the trees for safety and to assist with the planting of new trees. All in favor.
Motion carried.
Motion made by Committee Member Seeley, seconded by Committee Member Freiermuth to hire
a professional to explore the option of identifying all the Ash trees in the public areas of the parks,
which are of immediate safety/hazard concerns. To be completed by September 2022. All in favor.
Motion carried.
3. Monument/Donation Policy
A draft policy was included in the packet for discussion and possible recommendation to Council for
implementation. Brief discussion was had regarding placement of items and determination of best
placement for the City with the understanding that the donorÓs wish were kept in mind. Ms. Bender will
provide a copy of the Anoka County Policy for the June meeting.
Motion by Committee Member Peterson, seconded by Committee Member Freiermuth to table
this agenda item to the June 1, 2022 P & R meeting. All in favor. Motion carried.
4. Priorities, Equity, ADA (many grants available for ADA & other items) and Etc.
The first priority should be safety in all of the parks. First step should be to list items needing repair
Page 2 of 5
City of Centerville
Parks and Recreation Meeting Minutes
May 4, 2022
and/or replacement, then obtain costs for each project prior to prioritizing the list. Committee Members
will need to review the maintenance and the CIP budgets. Grants are available that may cover some or
all of the cost of specific projects. Some of the Committee Members concerns include adding ADA
equipment, upgrading older park equipment (playground), trails, upgrading or replacing warming house
and skate park, adding drinking fountains, bike racks, a source of storage for equipment/supplies,
removal and replacement of dead or dying trees and evaluating the current Emerald Ash Tree Borer crisis
within city parks. There was also discussion of developing a ÐDestination ParkÑ. An example of an
inclusive elementary school age playground in North St. Paul was provided in the packet. The cost for
this equipment was $211,000 plus $60,000 for installation.
There was a suggestion to complete a survey of residents regarding the parks Î either on website, mailing
or on Facebook or best option, is face to face with residents to determine what the residents desire.
A suggestion was made to schedule another workshop to address this topic. Council Liaison Lakso
offered to request a facilitator from the Council to assist the committee in their completion of a Strategic
Plan, goals and priorities, etc.
5. Committee Member Akpan Update Î EDA (Halloween Trunk or Treat)
The City Clerk reported that Committee Member Akpan had appeared before the EDA to request
collaboration from them with an upcoming event sponsored by Centennial Community Education. The
EDA was very receptive and desired a more specific request (i.e., water, candy, etc.) Committee Member
Akpan will provide additional information at the June meeting due to his absence.
VI. NEW BUSINESS
1. a. Request for use of Laurie LaMotte Memorial Park
Motion made by Committee Member Peterson, seconded by Committee Member Freiermuth to
recommend to the City Council to approve the use of Laurie LaMotte Memorial Park on June 2,
3, 6and 7, 2022 from 10:30 am to 1:30 pm for an end of the year picnic with each of the four
kindergarten classes from Centerville Elementary School. There will be approximately 75 in
attendance each day. All in favor. Motion carried.
b. Request for use of Hidden Spring Park
Motion made by Committee Member Peterson, seconded by Committee Member Seeley to
recommend to the City Council to approve the use of Hidden Spring Park on June 25, 2022 from
th
11:00 am to 3:00 pm for a 90 Birthday Party, with access to the bathroom facilities in Laurie
LaMotte Memorial Park. All in favor. Motion carried.
2. No Mow May
Public Works Director Palzer has suggested participating in a Pilot ÐNo Mow MayÑ program attempting
to assist pollinators. He recommended that mowing not be completed in May near the Pollinator Garden
at Acorn Creek Park and behind the ballfield fences along the ditch at Laurie LaMotte Memorial Park.
Public Works Director Palzer also requested that a volunteer from the Committee monitor these areas to
determine whether it was successful for future use.for the month of May and report at the June meeting
if the program was successful. Committee Member Seeley volunteered and it was suggested that
Page 3 of 5
City of Centerville
Parks and Recreation Meeting Minutes
May 4, 2022
Committee Member Errickson-GrahekÓs assistance be requested as she is an avid walker.
Motion made by Committee Member Peterson, seconded by Committee Member Seeley to
recommend to City Council to approve not mowing near the Pollinator Garden at Acorn Creek
Park and behind the ball field fences along the ditch at Laurie LaMotte Park during the month of
May. All in favor. Motion carried.
3. Centerville Summer Events Promotions
It has been suggested that the promotion of the following City/Park events, (Music in the Park, Main
Street Market/Bald Eagle Water Ski Show and Fete des Lacs) be marketed together on fliers, yard signs,
etc. Staff recommended the purchase of corrugated signs, ÐHÑ stakes and signage for the ÐAÑ frame
signs be purchased. In addition, 150-200 fliers would be printed with distribution to businesses for
placement in their windows and available for participants at each of the events. The proposed cost would
be $250 for the signs plus $390 for consultant fees; this is an estimated cost. Costs will be shared 2/3 by
the Committee and 1/3 by Fete des Lacs.
Motion made by Committee Member Peterson, seconded by Committee Member Kubat to
recommend to City Council approval of the purchase of 20 corrugated 2 sided signs (18 x 24), ÐHÑ
stakes and 6 corrugated 2 sided signs for the ÐAÑ frame signage along with 150-200 fliers . In
addition for the purchase of 150 Î 200 fliers including consultant fees, not to exceed $640. All in
favor. Motion carried.
4. Swing Seats
Committee Member Kubat suggested that Tracie McBride Park had two (2) ÐbucketÑ type swings and
Acorn Creek Park had no ÐbucketÑ type swing and that if possible could one be switched out at each park
so that there was a variety within the parks. It was also recommended that the Public Work Department
ensure their safety.
Motion made by Committee Member Kubat, seconded by Committee Member Peterson to
exchange one of the ÐbucketÑ swing seats in Acorn Park with one of the plastic swing seats in Tracie
McBride Park. All in favor. Motion carried.
VII. APPROVAL OF APRIL 6, 2022 P & R MEETING MINUTES
The minutes were not provided via email as they were incomplete.
VIII. UPDATES
1. Staff updates
a. Eagle Park Î Discussions ensued regarding cleaning of downed branches in areas where trees
thinned and having Public Works remove the debris.
b. R.J. Property Maintenance is our current contractor for mowing provided a quote for filling in
rd
drain tile at Laurie LaMotte Memorial Park at a cost of $1,460. Work was completed on May 3.
c. Request for Proposals Î have been sent to vendors.
d. Park Cleanup Î several emails were sent out thanking the Committee Members, Scouts and other
residents. An article will be placed in the Administrator's Report. It was stated that Acorn Creek
Park remained to be cleaned.
Page 4 of 5
City of Centerville
Parks and Recreation Meeting Minutes
May 4, 2022
e. Staff stated that the Committee will be requested to provide input on their budgets for 2023 at
their next meeting.
2. Council Liaison Update Î None
3. Park Clean Up Î See VIII Updates, 1. Staff Updates, d. Park Clean Up (above)
IX. ACTION ITEMS
1. Review List of Items -
The Action Item List was not reviewed.
X. ADJOURNMENT
Motion by Committee member Peterson, seconded by Committee Member Kubat to adjourn the
May 4, 2022 meeting at 9:04 p.m. All in favor. Motion carried.
Submitted by: Linda Neudecker, Recorder and Teresa Bender, City Clerk
Page 5 of 5
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 1, 2022
Parks & Recreation
VIII.1
TITLE OF ISSUE:
Staff Updates
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Amazon was approved by Council at their May 25, 2022 meeting. They will be closing on the property next
week and plan commencing construction mid-summer. Funding to be received: standard Park Dedication Fees
of $83,000, Park Dedication for Fairview Trail of $85,000 and Park Dedication for trees not planted due to site
restrictions of $700/tree with the amount of trees to be determined (no restrictions on funding).
Website status - Council approved the revised contract on May 9, 2022, staff has participated in a "Kick-off"
meeting and will be receiving a timeline shortly.
Please arrive by 6:15 p.m. for optional photos for the new website.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Teresa Bender
From:Paul Palzer
Sent:Monday, May 9, 2022 11:13 AM
To:Teresa Bender
Subject:FW: Switch ADA swing seats at McBride & Acorn Parks
HiTeresaHereisinformationontheADAswingsforthePark&RecreationCommittee.Thanks,Paul
From:TeddPeterson
Sent:Monday,May9,20228:56AM
To:PaulPalzer<PPalzer@centervillemn.com>;DanSchmitz<DSchmitz@centervillemn.com>;JamesHuisenga
<JHuisenga@centervillemn.com>
Subject:RE:SwitchADAswingseatsatMcBride&AcornParks
Afterdoingsomeresearch,CPSI(CertifiedPlaygroundsafetyInspector)doesnotallowfortwodifferentswingstobein
thesamebay.TheASTM(playgroundsafetystandards)doesallowfordifferentswingsinthesamebay.Withthatbeing
saidthesandfallprotectionatTracyMcBrideparkisnotanADAapprovedgroundcoveringforwheelchairs,soputting
ahandicapswingtherewouldopenupahostofnewproblemstoaddress.
From:PaulPalzer
Sent:Thursday,May5,20222:38PM
To:TeddPeterson<TPeterson@centervillemn.com>;DanSchmitz<DSchmitz@centervillemn.com>;JamesHuisenga
<JHuisenga@centervillemn.com>
Subject:SwitchADAswingseatsatMcBride&AcornParks
HelloAtlastƓźŭŷƷƭmeetingtheparkboardrequestedthatwemove&switchoneADAseatfromMcBridetoAcorn
Parks.Theycurrentlyeachhavetwoofthesameateachparkandthiswaytheywillhaveoneofeach.Thanks,Paul
1
Administrator/EngineerÓs Report
May 25, 2022
VOLUNTEER OPPORTUNITIES
We have a number of volunteer opportunities, which include spots on our boards and
commissions as well as single-event spots that need to be filled. ItÓs a great way to get to know
your neighbors and be a part of your community. For questions on any of these positions,
please call City Hall at 651-429-3232.
Parks & Recreation Committee Î Open Seat
o Meets monthly on the First Wednesday at 6:30 PM
Economic Development Authority Î Open Seat
o Meets monthly on the Third Wednesday at 6:30 PM
Fete des Lacs Volunteer
o Multiple spots for various events July 12-17th
Garage Sale Days
This yearÓs Garage Sale Days is scheduled
for June 10 & 11. This is just a chance for
you to host a garage sale along with all your
neighbors with lots of shoppers in town, all
at once. Registrations will be accepted
until the: May 31, 2022. You must be a
Centerville resident to register.
PARKS AND RECREATION
Committee Seat Available
A vacant seat remains on the CityÓs Parks and Recreation Committee. Please call City Hall or
email info@centervillemn.com if interested.
Summer in Centerville
This summer, look for signs around town with QR codes directing you to all the latest info on
our parks programming.
Emerald Ash Borer
The Parks and Rec Committee has been looking into ways in which the cityÓs parks will be
affected by the Emerald Ash Borer and is preparing to stay on top of issues as they arise.
Strategic Plan
The Parks and Rec Committee continues work on its strategic plan. If youÓd like to give input,
we are always happy to receive your thoughts. Just give us a call or email us at
info@centervillemn.com
LaMotte Park Ballfield Repairs
The ballfields at LaMotte Park are now back in service and being used by the youth leagues,
after some repair work. Some additional work will be done in the fall when the weather and
usage is better suited for the task.
ADMINISTRATION
History Niche
A history niche was added as part of the city hall renovations done in 2021. The history niche
is located on the back wall in the city council chambers. The city and the Anoka County
Historical Society (ACHS) signed a memorandum of understanding, thereby granting ACHS
the responsibility of maintaining and curating the display case on an ongoing basis. The
display case is changed every four to six months. The current display features the early history
of Centerville. If you have not already done so, please stop by to see the exhibit.
The Early History of Centerville
Exhibit made possible by generous donations from the Melvin & Joyce Dupre Family
Website Update
The Received the signed contract back from CivicPlus,
and the website redesign kickoff begins next week!
More information will follow next weekÓs meeting.
YELLOW RIBBON
COMMUNITY
Anoka County Veterans
Council Memorial Day
Services
On Saturday, May 28,
2022, the Anoka County
Veterans Council will
again be sponsoring
Memorial Day services at
two sites within Anoka
County.
On behalf of the Anoka
County Veterans Council,
we wish to extend our
invitation for you to join
with the Posts and
Auxiliaries of the Anoka
County Veterans of
Foreign Wars, the
American Legions, the
Military order of the
Cooties, and the Military
Order of the Purple Heart,
40/8, Vietnam Vets,
Disables American Vets,
Desert Storm Veterans,
Iraq, Iran and Afghanistan
Veterans in the Memorial
Day Services held on Saturday May 28, 2022.
The first ceremony will be held at the Field of Honor, Morningside Memorial Gardens, 11800
University Ave NW, Coon Rapids, at 10:00AM with the second ceremony being held at Bunker
Hill War Memorial Park, Foley Blvd. and Main Street (CSAH #14)., Coon Rapids, at
11:30AM.
The Anoka County Veterans Council would greatly appreciate your presence at this memorial
tribute.
A family picnic will be held at Bunker Hills War Memorial Park following the ceremony.
Everyone is invited to the picnic. Everything is being furnished by the Veteran of Foreign Wars
Posts and Auxiliaries; the American Legion Posts and Auxiliaries; the Military order of the
Cooties and the 40/8; and the Military Order of the Purple Heart, the Vietnam Veterans; the
Disabled American Veterans & Auxiliaries; Desert Storm Veterans; and the Veterans returning
from Iraq, Iran and Afghanistan.
Upon arriving at the services, please identify yourself to the Council Chaplain, Helen Steffen.
Memorial Day Ad
The City of Centerville would like to extend our sincere gratitude to all of the veterans who
have served our country and sacrifices for the rest of us. Further, as former president Ronald
Reagan once said, ÐWe are forever indebted to those who have given their lives that we may
be free.Ñ The ad, below, was placed in the local paper this week.
Offices Closed
Centerville City Offices will be closed on Monday,
May 30, 2022 in Observance of Memorial Day.
Happy Memorial Day!
Meeting and City Hall Schedule
June 1, 2022, 6:30 p.m. Î Parks & Recreation Committee meeting
June 7, 2022, 6:30 p.m. - Planning & Zoning Commission meeting
June 8, 2022, 6:30 p.m. Î City Council Meeting
June 15, 2022, 2022 6:30 p.m. Î Economic Development Authority
ECONOMIC DEVELOPMENT
The Centerville Economic Development Authority (EDA)
is looking for interested citizens to serve on the EDA
board. Members of the EDA play an integral role in the
community by providing assistance to local businesses and
prospective businesses, thereby encouraging investment in
the community.
If you are interested in serving on the EDA board, please
contact the city at 651-429-3232 to learn more! Eligible
candidates must either reside in Centerville, or own a business within the cityÓs boundaries.
Economic Development Authority (EDA)
At their monthly meeting, held on May 18, the EDA reviewed a building condition assessment
report on three local businesses (Chef Hot Hands, KellyÓs Bar & Grill, and Southern Rail) to
determine the feasibility of a redevelopment project. The report provided an inventory and
estimate of repairs needed to make the buildings safe for residential occupancy in the apartment
portion of the buildings. Further discussion between the city and county (regarding funding
opportunities) is needed.
The EDA also reviewed their Business Revolving Loan and Grant Program, and CenterStage
program to consider program adjustments. Minor changes were made to the Loan and grant
program. Modifications to the CenterStage program will be discussed further at the next EDA
meeting.
The EDA is gearing up to meet with local businesses to collect ÐswagÑ for distribution at the
rapidly approaching Main Street Market.
Quad Area Chamber of Commerce
Network & Learn about Redistricting in Anoka County Î May 25
Quad Area Chamber Lunch & Learn Speed Networking Î June 15
Business Expos
o Centerville Fete des Lacs Î July 12-17
o Lino Lakes Blue Heron Days Î August 18, 19, 20
o Lexington Fall Fest Î September
Click on the link below for more information:
https://www.quadareachamber.org/qacc-calendar749d6a73
Quad Area Chamber of Commerce Î
Senior Wellness Expo and Health Fair
The Senior Wellness Expo & Health
Screening was held on May 19th from
10am-2pm at St. Genevieve's Community
Parish Center. Resources were available for
seniors, as well as health screening,
vendors, food trucks, and entertainment.
The Centennial Lakes Police Department
was also available for prescription drop-
off. This event was the first of its kind in
our area, and it was a huge success. There
were more than 50 vendors and more than
125 attendees. Several
representatives were on-site from: hospice,
home health agencies, insurance providers,
legal firms, real estate companies, medical
facilities, fitness centers, etc. Anoka
County was also present to distribute
information about jobs and training for
seniors, in-home assistance programs, and
veteransÓ programs. Thank you to all of
those who participated!
CENTERVILLE CARES
Resources for Seniors
Anoka County offers several resources for seniors who are seeking employment. Available
services consist of vocational assessment, job counseling, no-cost short-term training, job
search assistance, resume writing, interview skill building, and case management. More
information is available below in the image to the left.
th
Anoka County is holding a hiring event & Expo for seniors on Wednesday, May 25 from
10:30am-12:30pm. More information about the Expo is available below in the image to the
right.
COMMUNITY DEVELOPMENT
Project Map
Staff has prepared a map of all active developments to help everyone get a better picture of
whatÓs happening around our community. The number you see at the heading of each item in
this section corresponds to a number on the map, which is attached to the end of this report.
(9) Block 7 Property (Downtown) Î ÐSorel QuarterÑ
An application for final plat has been received. As the developer and city staff continue work
on a developerÓs agreement, we anticipate the council being able to consider approval of
everything at its June 8, 2022 meeting.
Centerville Elementary School Expansion
School staff and consultants were able to find a work-around to solve some supply chain issues.
The work in the building is nearing completion and should receive their certificate of
occupancy soon.
stnd
(3)(4) Old Mill Estates 1 and 2 Additions
A Letter of Credit reduction was granted at the last City Council meeting. The city still retains
more than $80,000 in a letter of credit as well as a 2-year warranty bond on the public
improvements.
The City is in discussion with the homeowner near the cul-de-sac on Old Mill Court, exploring
alternative routes for the trail. The city will continue to hold security for the completion of the
trail until this process plays out and the trail link is completed. Staff recently re-engaged with
a contractor who provided the lowest preliminary estimate for the work and will firm up a
quote from them to see if the project is feasible within the homeownerÓs budget.
th
(16) Centerville Storage (20Ave. Mini Storage)
A Grand Opening will be held on June 7, from Noon to 1 PM. Come check it out!
(1) Bay View Villas (Waterworks Site)
Correspondence has been sent to the developer regarding final punch list items. We are
awaiting a response.
(8) Atlas Villas Memory Care Project (1825
Main Street)
Work inside the building is nearly complete. The
owner is now hiring staff and working towards
licensure, which should take 1 to 2 months.
An image of the exterior of the building is shown
to the right.
(10-14) Rehbein Commercial
st
Sidewalk work along 21 Avenue has been
completed with irrigation restoration and
boulevard sodding to follow.
(13) Kwik Trip
Staff has been working with Kwik TripÓs staff to get securities and other agreements in place.
The owner has communicated that construction could begin by mid-summer, 2022.
Recently, the siteÓs engineer finalized plans for the right turn lane to be constructed on Main
Street on the south side of the store and obtained signatures from both the City and County
thst
Engineers. With this work, the sidewalk from 20 to 21 Avenues on the north side of Main
st
Street and up 21 Avenue from Main Street to Michaud Way will be constructed.
(11) Norbella Senior Living
Work on the interior of the building continues, including HVAC, plumbing and electrical. A
September opening is still the target.
(2) Peterson Shores
The plat has now been recorded and the newly created lot is on the market.
(17, 19) Rehbein Industrial
Paving of the base course of asphalt should take place this week.
(19) Sutton Transport
The buildings walls have been erected and work on the site utilities continues.
(15) 2050/2070 Main Street Î American Building Supply
Work on the site has begun, while work on the building renovations continues, inside.
(18) Max Storage (Fairview Street)
Revised plans were submitted for recording with the Conditional Use Permit. We anticipate
an application for building permit and site work in the near future.
(17) Project Banjo
At their regular meeting on May 3, the Planning and Zoning Commission held a public hearing
and took input from the community on the application for a large online retailerÓs fulfillment
center. The facility would employ around 600 people, including warehouse workers, delivery
van drivers, management and support personnel. The public raised concerns regarding air
pollution, noise from the facilities loading docks and traffic. The developer has submitted
information on each of these issues. The City Council will consider the developmentÓs
approvals at its May 25, meeting.
Project Banjo Site Plan (above) Sample
Images (below)
Development Inquiries
Restaurant owners looking at City-owned 1737 Main Street
CODE ENFORCEMENT
General
Temporary Signs
Front yard parking and storage of materials
COMMUNITY ENGAGEMENT
Web Site
Social Media
AdministratorÓs Report uploaded Meeting Agendas
Committee Agendas/Packets uploaded Public Hearings
Open Position Postings
Reader Board
Senior Expo
Meeting Schedules
Community Events
Community Email List
Open Position Postings AdministratorÓs Report
Meeting Agenda
Open Position Postings
Centerville Lions Thank You!
On May 15, 2022 the Centerville Lions cleaned
debris from both sides of County Road 14/Main
st
Avenue.
Street from Centerville Road to 21
The Lions have signed with Anoka CountyÓs
Adopt a Highway and have committed to
cleaning the roadway twice a year. Anoka
County will be installing ÐAdopt A HighwayÑ
recognizing the Centerville Lions.
PUBLIC SAFETY
Centennial Fire District
Centennial Fire District is hosting an informational hiring event on May 25 at 6:30 PM at
Centennial Fire Station #1 (2 East Road, Circle Pines)
The city of Centerville has been
designated a Heart Safe Community!
Heart Safe designation recognizes a
community's efforts to prepare its
staff and citizens to recognize when
someone suffers a sudden cardiac
arrest and how to respond. Any
municipality, county or organization in Minnesota can apply for the Heart Safe designation
from the Minnesota Department of Health and American Heart Association.
Centennial Lakes Police Department
May 11 Î May 17 is known as National Police Week. According to the Officer
Down Memorial Page, there have been a total of 105 Line of Duty Deaths so
far in 2022. We are thankful and would like to honor the women and men that
serve, and also those that have given the ultimate sacrifice. Thank you!
An excerpt from President BidenÓs Proclamation for Police Week follows:
ÐNOW, THEREFORE, I, JOSEPH R. BIDEN JR., President of the United States of
America, do hereby proclaim May 15, 2022, as Peace Officers Memorial Day and May 15
through May 21, 2022, as Police Week. I call upon all Americans to observe these events
with appropriate ceremonies and activities and salute our NationÓs brave law enforcement
officers and remember their peace officer brothers and sisters who have given their last full
measure of devotion in the line of duty. I also call on the Governors of the United States and
its Territories, and appropriate officials of all units of government, to direct that the flag be
flown at half-staff on Peace Officers Memorial Day. I further encourage all Americans to
display the flag at half-staff from their homes and businesses on that day.
IN WITNESS WHEREOF, I have hereunto set my hand this
thirteenth day of May, in the year of our Lord two thousand twenty-two, and of the
Independence of the United States of America the two hundred and forty-sixth.Ñ
JOSEPH R. BIDEN JR.
SEWER AND WATER
Commercial Water Connection Fee Assistance
As part of the cityÓs ongoing effort to help businesses through the pandemic, a new program
was introduced, cutting connection fees for city water in half, for commercial properties. If
you own a commercial property in Centerville that is not currently hooked to city water, and
are interested in learning more, please call City Hall. The program is offered for a limited time
only and is subject to conditions.
Wellhead Protection Plan
The Minnesota Department of Health held a kick-off meeting with city staff and consultants
for the implementation of the cityÓs Part-2 Wellhead Protection Plan. The group reviewed
items in the documents and the timelines associated with various activities. Staff will be
following up on the action items over the course of the next few months.