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2022-06-15 EDA Packet
CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY ЋΑǣ MEETING AGENDA Wednesday, June 15, 2022 6:30 p.m. MEETING WILL BE IN PERSON LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda IV. APPROVAL OF MINUTES 1. May 18, 2022 EDA Meeting Minutes V. BILLS AND COMMUNICATIONS 1. Bills Check List (none) 2. Communications a. Main Street Market Update VI. REPORTS 1. AdministratorÓs Report 2. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) b. Quad Area Chamber of Commerce c. Hugo Area Business Association 3. Year to Date Financials 4. Ongoing Programs: a. Blue Logo Sign b. Center Stage c. Business Revolving Loan and Grant Program VII. OLD BUSINESS 1. 1737 Main Street 2. CenterStage Program 3. Swag Bags VIII. NEW BUSINESS 1. 2023 EDA Budget 2. Business Appreciation Event 3. Approval of EDA logo 4. Election of officers for 2022 (Vice-President Jim WeatherheadÓs term expires July 30) IX. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All Meetings at 6:30 PM unless otherwise noted City Council Meeting Î Wednesday, June 21, 2022 Parks and Recreation Committee Î Wednesday, July 6, 2022 Planning and Zoning Commission Î Tuesday, July 5, 2022 Economic Development Authority Î Wednesday, June 20, 2022 Anoka County Regional Economic Development Authority Meetings Anoka County Business/Banking Summit Î TBD Quad Area Chamber of Commerce Meetings Board of Directors Meeting Î Monday, July 18, 2022 (4 PM via Zoom) CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES May 18, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on May 18, 2022. I. CALL TO ORDER The meeting was called to order at approximately 6:33 p.m. by President Jeff Hanzal. II. ROLL CALL* NOT APPROVED PRESENT: President Jeff Hanzal Commissioner Steve King Commissioner Mark Remillard Commissioner Darrin Mosher ABSENT: Commissioner Weatherhead STAFF: City Administrator/EDA Executive Director, Mark Statz Assistant City Administrator, Athanasia Lewis III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda The agenda was amended to add check number 001032. Motion by Commissioner Mosher and seconded by Commissioner King to approve the amended agenda. All in favor. Motion carried. III. APPROVAL OF MINUTES The minutes were revised to incorporate two minor administrative revisions. Motion by Commissioner Mosher and seconded by President Hanzal to approve the May 18, 2022 revised meeting minutes. All in favor. Motion carried. V. BILLS AND COMMUNICATIONS 1. Bills Executive Director Statz reviewed the three checks in the packet as presented. a. Check List City of Centerville EDA Meeting Minutes May 18, 2022 2. Communications a. 1737 Main Street b. EDA Appointment c. Holiday lights d. Website Redesign e. EDA Letter to Residents in M1 & M2 Motion by Commissioner Mosher and seconded by Commissioner Remillard to approve the checks as presented. All in favor. Motion carried. VI. REPORTS 1. AdministratorÓs Report Executive Director Statz reviewed the AdministratorÓs Report as presented in the packet. 2. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Assistant Administrator Lewis reviewed the report, noting that the PGA 3M Open will take place thth at the TPC in Blaine from July 20 Î July 24. The city submitted a list of invitees, which are included in the packet. Assistant Administrator Lewis also noted that the Quad Area ChamberÓs senior event will take th place from 10am-2pm on Thursday, May 19. The Chamber is expecting good attendance. Assistant Administrator Lewis reported that the Hugo Business Association (HBA) has moved their Kids and Biz event from the spring to the fall; going forward the HBA will have their Easter Egg Hunt in the spring and their Kids and Biz event in the fall. 3. Year to Date Financials None 4. Ongoing Programs: Executive Director Statz noted that there has been no activity on the Blue Logo program, and that the CenterStage and Business Revolving Loan and Grant programs would be discussed under Old Business. VII. OLD BUSINESS 1. CenterStage Program Overview & Guidelines Michelle Koch from the Main Street Marketers provided feedback on what she thinks is working and not working on the CenterStage program. Feedback included that businesses owners are leery about the program because we are offering them something free. She also noted that itÓs been confusing for business owners because she is calling on behalf of the EDA, but her email address is not tied directly to the city. Michelle noted that some businesses are simply not interested and others are just too busy. Michelle noted that people were more interested in the program in 2020 when things were more uncertain. Michelle shared that she thinks that one ad in the paper is not enough to really help businesses; she recommends either multiple ads, or the option to assist Page 5 of 5 City of Centerville EDA Meeting Minutes May 18, 2022 businesses in other ways. Executive Director Statz noted that aside from the newspaper ads, a primary element of the CenterStage program is the social media component (video, Facebook, etc.). Proposed changes to the program will be discussed at the next EDA meeting. 2. Downtown Building Condition Assessment Î CDBG/HOME Grant Executive Director Statz reviewed the report that the consultant provided when he did the walk through inspection of three downtown buildings: KelleyÓs, Chef Hot Hands, and Southern Rail. The estimate to bring the buildings up to code is high; Executive Director Statz has spoken to two of the owners who both expressed interest in contributing a percentage of the funds if the project is eligible under a CDBH/Home grant program. Additional discussion with the county is needed. The county noted that a rental rehabilitation program may be a possibility. Staff will follow up with the staff at Anoka County and see if they can work with us to develop a competitive program. 3. Business Revolving Loan & Grant Program Revisions Assistant Administrator Lewis reviewed the revised Business Revolving Loan & Grant program revisions as presented in the packet. Discussion ensued about whether signage should be an eligible expense or not. The EDA decided that signage should be included as an eligible expense and that it be covered at 50% one day one and 50% on day 366. Nothing else in the guidelines has changed. Motion by Commissioner Remillard and seconded by President Hanzal to allow signage as an eligible expense in the Business Revolving Loan and Grant guidelines and to pay 50% of the sign on day one and 50% on day 366. All in favor. Motion carried. 4. Swag Bags The EDA discussed a strategy for filling the swag bags. They suggested that the city email business owners and also visit them in person like they did last year. Staff will send an email blast, along with a list of what was provided last year. Staff will then follow up with a list of businesses the EDA will need to follow up with. VIII. NEW BUSINESS None IX. ADJOURNMENT Motion by Commissioner Remillard, seconded by Commissioner Mosher to adjourn the May 18, 2022 Economic Development Authority meeting at 8:17 p.m. All in favor. Motion carried. Page 5 of 5 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item #Department: RequestedMeetingDate: June , 2022 Parks & Recreation TITLE OF ISSUE: 2022 Main Street Market BACKGROUND AND SUPPLEMENTAL INFORMATION: Five (5) food vendors will be attending all events with two (2) vendors selling the same items alternating dates. ne (1) farmer for all events, another farmer complete the registration process. ight (8) crafter/artisans Five (5) crafter/artisans are repeat vendors from last year. ne (1) food vendor last year. Wargo Nature Center will have a booth on August 4, 2022. Volunteers - Three (3) will return from last year with the Parks & Rec. Committee members assisting schedules allow. Marketing Coordinator Conley is promoting will Thursday eveningJuly 7, 2022 at 5:30p.m. - 7:30p.m. July 21 - Ladies Night & August 4 - Kids Night. The Parks & Rec. Committee will be offering some of their VolunteerAppreciation Blankets as prizes for the drawings on Ladies & Kids nights. The Market's remaining stock of "Main Street Market"bags will also be distributed. COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Administrator/EngineerÓs Report June 08, 2022 VOLUNTEER OPPORTUNITIES We have a number of volunteer opportunities, which include spots on our boards and commissions as well as single-event spots that need to be filled. ItÓs a great way to get to know your neighbors and be a part of your community. For questions on any of these positions, please call City Hall at 651-429-3232. Parks & Recreation Committee Î Open Seat o Meets monthly on the First Wednesday at 6:30 PM Economic Development Authority Î Open Seat o Meets monthly on the Third Wednesday at 6:30 PM Fete des Lacs Volunteer o Multiple spots for various events July 12-17th Garage Sale Days This yearÓs Garage Sale Days is scheduled for June 10 & 11. Get out and meet your neighbors and find your treasures. PARKS AND RECREATION Committee Seat Available A vacant seat remains on the CityÓs Parks and Recreation Committee. Please call City Hall or email info@centervillemn.com if interested. Emerald Ash Borer The Parks and Rec Committee has recommended the treatment of 19 specimen trees in the cityÓs parks system against the Emerald Ash Borer. Other Ash trees in more wooded areas will be monitored and removed, if diseased. Strategic Plan The Parks and Rec Committee continues work on its strategic plan. If youÓd like to give input, we are always happy to receive your thoughts. Just give us a call or email us at info@centervillemn.com Volunteer Appreciation Event The second annual Volunteer Appreciation Event is being planned for this fall, by the Parks and Recreation Committee. ADMINISTRATION Website Update th Staff met with CivicPlus on May 26 for the website redesign kickoff meeting. At this meeting, staff met the project team, discussed phases of the project, and received the project timeline. Staff is in the process of collecting and uploading content for the new website. We will keep you involved and up to date as we move through this process. The website and mobile app are expected to rd launch together on October 3! Meeting and City Hall Schedule June 15, 2022, 2022 6:30 p.m. Î Economic Development Authority June 7, 2022, 6:30 p.m. - Planning & Zoning Commission meeting June 20 (on agenda for rescheduling), 2022, 6:30 p.m. Î City Council Meeting July 6, 2022, 6:30 p.m. Î Parks & Recreation Committee meeting CENTERVILLE CARES Last year President Biden signed into law Juneteenth National Independence Day Act, S. 475, creating a federal holiday to commemorate Juneteenth. This is the first federal holiday approved since Martin Luther King Jr. Day in 1983. June 19, 2021 marks the 156th anniversary of the last African American slaves being freed in Texas. On June 19, 1865, federal troops arrived in Galveston, Texas to take control of the state and ensure that all enslaved people be freed. This, however was two and a half years after the Emancipation Proclamation went into effect January, 1863. This day, the oldest known celebration commemorating the end of slavery in the United States, has become a day for African Americans to celebrate not only their freedom, but their history, culture and achievements. Click on the following link to read President BidenÓs Proclamation: https://www.whitehouse.gov/briefing-room/presidential- actions/2021/06/18/a-proclamation-on-juneteenth-day-of-observance-2021/ ECONOMIC DEVELOPMENT Economic Development Board (EDA) Upcoming Vacancy The Centerville Economic Development Authority (EDA) is looking for interested citizens to serve on the EDA board. Members of the EDA play an integral role in the community by providing assistance to local businesses and prospective businesses, thereby encouraging investment in the community. If you are interested in serving on the EDA board, please contact the city at 651-429-3232 to learn more! Eligible candidates must either reside in Centerville, or own a business within the cityÓs boundaries. Ribbon Cutting Î Centerville Storage The city and Quad Area Chamber have been working together to organize a grand opening for Centerville Self th Storage. Ribbon Cutting will take place at 6965 20 th Avenue in Centerville on June 7 at noon. Welcome Centerville Storage! We are glad that you chose to make Centerville your home. Quad Area Chamber of Commerce Quad Area Chamber Lunch & Learn Speed Networking Î June 15 Business Expos o Centerville Fete des Lacs Î July 12-17 o Lino Lakes Blue Heron Days Î August 18, 19, 20 o Lexington Fall Fest Î September Click on the link below for more information: https://www.quadareachamber.org/qacc-calendar749d6a73 COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of whatÓs happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) Î ÐSorel QuarterÑ An application for final plat has been received. As the developer and city staff continue work on a developerÓs agreement, we anticipate the council being able to consider approval of everything at its second meeting in June. A major reason for the long road to a development agreement has been the issues surrounding the CDBG funds and the stipulations regarding affordable units on the site. While the county has been cooperative, the issues are complex and involve multiple layers of approval on their end. We wanted the Council and community to understand that it is not the developer holding things up at this point. Centerville Elementary School Expansion School staff and consultants were able to find a work-around to solve some supply chain issues. The work in the building is nearing completion and should receive their certificate of occupancy soon. stnd (3)(4) Old Mill Estates 1 and 2 Additions The developer is looking to finalize his punch list by June 10. Once this is done, the city can release their letter of credit. City staff and the homeowner adjacent to the trail on Old Mill Court have been exploring an alternative to the boardwalk concept. In short, we would be moving a retaining wall, without encroaching on the wetland. The wall can move about 4 to 5 feet, which is looking like a more financially feasible option at this point and one that both the city and homeowner can be happy with. th (16) Centerville Storage (20Ave. Mini Storage) A Grand Opening will be held on June 7, from Noon to 1 PM. Come check it out! (1) Bay View Villas (Waterworks Site) Correspondence has been sent to the developer regarding final punch list items. We are awaiting a response. (8) Atlas Villas Memory Care Project (1825 Main Street) Work inside the building is nearly complete. The owner is now hiring staff and working towards licensure. A new estimated opening date is August 1, 2022. The owners have requested a one-year extension to the Interim Use Permit to allow for the delays caused by supply chain issues and construction cost volatility. (10-14) Rehbein Commercial st Sidewalk work along 21 Avenue has been completed with irrigation restoration and boulevard sodding to follow. The city and Rice Creek Watershed have been following up with the developer on erosion control issues. The developer has been responsive and restored their perimeter controls and removed sediment from the creek. (13) Kwik Trip Staff has been working with Kwik TripÓs staff to get securities and other agreements in place. The owner has communicated that construction could begin by mid-summer, 2022. Recently, the siteÓs engineer finalized plans for the right turn lane to be constructed on Main Street on the south side of the store and obtained signatures from both the City and County thst Engineers. With this work, the sidewalk from 20 to 21 Avenues on the north side of Main st Street and up 21 Avenue from Main Street to Michaud Way will be constructed. (11) Norbella Senior Living Work on the interior of the building continues, including HVAC, plumbing and electrical. A September opening is still the target. (2) Peterson Shores The plat has now been recorded and the newly created lot is on the market. (17, 19) Rehbein Industrial Paving of the base course of asphalt should take place this week. (19) Sutton Transport The buildings walls have been erected and work on the site utilities continues. (15) 2050/2070 Main Street Î American Roofing Supply Work on the site is in full swing, while work on the building renovations continues, inside. American Roofing SupplyÓs management team reached out to the city and have stepped up to be a sponsor of our city festival. They are eager to become a part of our community. (18) Max Storage (Fairview Street) Revised plans were submitted for recording with the Conditional Use Permit. We anticipate an application for building permit and site work in the near future. (17) Amazon Fulfillment Center At their May 25 meeting, the city council approved the plat, a developerÓs agreement and plans for AmazonÓs 140,000 sf warehouse and fulfillment center. Construction is anticipated to begin in July of 2022 and should wrap up in the fall of 2023. City engineering staff will be working with County and Lino Lakes engineers to begin prioritizing the use of transportation related funds from the development. A first step th will be to complete a corridor study of the 20 Avenue (CSAH 54) route from Main Street to Birch Street. This study will help guide intersection improvements to enhance safety and ensure traffic flows freely. Development Inquiries Restaurant owners looking at City-owned 1737 Main Street Bar/Restaurant owners looking to assemble property in downtown CODE ENFORCEMENT General Grass mowing COMMUNITY ENGAGEMENT Web Site Reader Board AdministratorÓs Report uploaded Meeting Schedules Committee Agendas/Packets uploaded Community Events Community Email List Social Media AdministratorÓs Report Meeting Agendas Meeting Agenda Public Hearings SEWER AND WATER Commercial Water Connection Fee Assistance As part of the cityÓs ongoing effort to help businesses through the pandemic, a new program was introduced, cutting connection fees for city water in half, for commercial properties. If you own a commercial property in Centerville that is not currently hooked to city water, and are interested in learning more, please call City Hall. The program is offered for a limited time only and is subject to conditions. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the cityÓs Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: EDA VI. , 2022 TITLE OF ISSUE: Partner Agency Report B ACKGROUND AND SUPPLEMENTAL INFORMATION: ACRED - Hugo Area Business Association - COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 06/07/22 11:30 AM CITY OF CENTERVILLE Page 1 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA MAY 2022 Account Summary Beginning Balance on5/1/2022$55,386.08 Cleared $53,083.90 + Receipts/Deposits$0.00 Statement$53,083.90 - Payments (Checks and Withdrawals) $2,302.18 Difference$0.00 $53,083.90 Ending Balance as of 5/30/2022 Cash Balance Beginng Balance Active101-10350 General Fund$0.00$55,386.08 + Total Deposits Active201-10350 ECONOMIC DEVELOPMENT FUND$53,083.90$0.00 - Checks Written $2,302.18 Cash Balance $53,083.90 Check Book Balance $53,083.90 Difference$0.00 06/07/22 11:30 AM CITY OF CENTERVILLE Page 2 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA ClearedAmountPartially Cleared Check NbrVendor NameCheck DateAmount This MonthNot ClearedLast Month 001029 STATZ, MARK4/20/2022-$26.00-$26.00 001030 4IMPRINT5/18/2022-$433.18-$433.18 001031 CR-BUILDING PERFORMANCE SPECIA5/18/2022-$1,750.00-$1,750.00 001032 MAIN STREET DESIGNS5/18/2022-$93.00-$93.00 Receipts/Deposits$0.00$0.00$0.00$0.00 Payments/Withdrawal$2,302.18 $0.00$0.00 $0.00 Total Deposits $2,302.18 Total Checks Written *Next month items not included in Total Deposits & Checks Written (Outstanding + Cleared 06/07/22 11:38 AM CITY OF CENTERVILLE Page 1 EDA May 2022 Exp/Rev - financial report MTD20222022 Account Descr5 CurYrBalanceYTD Budget Account Descr R R 201-46500-39201 Transfer from General Fund$0.00-$32,900.00$0.00 R 201-46500-36270 Refunds/Reimbursements$0.00-$255.27$0.00 R 201-46500-36210 Interest Earnings$0.00$0.00$0.00 R 201-46500-36200 Miscellaneous Revenues$0.00$0.00$0.00 R 201-46500-33600 County Grants$0.00$0.00$0.00 R 201-49200-36210 Interest Earnings$0.00$0.00$0.00 Account Descr R$0.00-$33,155.27$0.00 Account Descr E E 201-46500-433 Dues and Subscriptions$0.00-$150.00$0.00 E 201-46500-100 Wages and Salaries (GENERAL)$0.00-$400.00$0.00 E 201-46500-122 FICA$0.00-$30.61$0.00 E 201-46500-210 Operating Supplies$0.00$0.00$0.00 E 201-46500-234 EMERGENCY SERVICES - COVI$0.00$0.00$0.00 E 201-46500-300 Professional Srvs$2,183.18-$5,593.16$0.00 E 201-46500-303 Engineering Fees$0.00$0.00$0.00 E 201-46500-304 Legal Fees$0.00$0.00$0.00 E 201-46500-322 Postage$0.00$0.00$0.00 E 201-46500-331 Travel Expenses$0.00$0.00$0.00 E 201-46500-340 Advertising & Printing$0.00$0.00$0.00 E 201-42000-300 Professional Srvs$0.00$0.00$0.00 E 201-46500-430 Miscellaneous$93.00-$259.00$0.00 E 201-46500-438 Meeting Per Diem$0.00$0.00$0.00 E 201-46500-439 Clothing Allowance$0.00$0.00$0.00 E 201-46500-441 Conf. & Schooling$0.00$0.00$0.00 E 201-46500-810 Refunds & Reimb.$0.00-$1,748.08$0.00 E 201-49390-720 Operating Transfers$0.00$0.00$0.00 E 201-46500-425 Bank Service Charges$0.00$0.00$0.00 Account Descr E$2,276.18-$8,180.85$0.00 $2,276.18-$41,336.12$0.00 Page 1 06/07/22 12:37 PM $2,276.18$2,276.18 -$93.00 CommentComment BalanceBalance -$2,183.18 == In BalanceIn Balance 93 2183.18 TotalTotal $0.00$0.00 $93.00$0.00 BudgetBudget Audit 2022 MAY Audit Detail Brief $2,276.18$0.00$2,276.18$0.00 $2,183.18$0.00 Revenue/Expenditure CITY OF CENTERVILLE Batch Name 051822PAY - ED051822PAY - ED Batch Name 051822PAYeda Pay$433.18$0.00VALUE GROCERY TOTES - 13"X12" (300)Pay$1,750.00$0.00CENTE0001 FSM-MIXED USE - DOWNTOWN CENPay$93.00$0.0012X36 RUNNING/WATER SKIING DIGITAL BANNE TransactionsTran DrTran CrTransactionsTran DrTran Cr E 201-46500-300 Professional SrvsE 201-46500-430 Miscellaneous 201 ECONOMIC DEVELOPMENT FUND 201 Total Expenditure TotalTotal PeriodPeriod E 201-46500-300 Professional SrvsE 201-46500-430 Miscellaneous Fund Expenditure 2022-052022-052022-05 Fund CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: 1, 2022 EDA VI.4 TITLE OF ISSUE: Ongoing Programs BACKGROUND AND SUPPLEMENTAL INFORMATION: Blue Logo Sign - no new activity. CenterStage - Mini Storage Grand Openinon June 7th from 12:00pm-1:00pm COST AND SOURCE(S) OF FUNDING: No Cost REQUESTED ACTION: Information only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: 1, 2022 Administration V TITLE OF ISSUE: 1737 Main Street BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: No cost REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 2022 EDA VII. TITLE OF ISSUE: CenterStage Program BACKGROUND AND SUPPLEMENTAL INFORMATION: EDA CenterStage program COST AND SOURCE(S) OF FUNDING: No Cost at this time REQUESTED ACTION: Motion to approve changes to the CenterStage rogram For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Presentation Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular June 15, 2022 Center Stage Program Development Authority City of Centerville Economic 4 ads in Quad Press per new business or new participant$150 toward Chamber Membership of Choice (Quad Area, HBA, Metro North)$150 toward advertising on social media Free to new businesses and new participantsCity shares business story on social mediaVideo message shared on YouTubeChoice of one: Revised Program Free to all open businessesCity shares business story on social mediaVideo message shared on YouTube1 free ad in the Quad Press CenterStageProgram Existing Program END CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 15, 2022 EDA VII.2 TITLE OF ISSUE: Swag Bags BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last meeting, the EDA discussed swag bag distribution at upcoming summer events. Staff sent an email to the local businesses asking if they would like to donate promotional items for inclusion in the EDA-sponsored bags like they did last year. Staff also created a flyer for EDA members to handout during in- person site visits. A copy of the flyer is included in the packet. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Flyer Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 202 EDA VIII. TITLE OF ISSUE: Review of 202Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: we havestrategic use forability to communicate th plan to the Council and public. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion item only. No formal action required at this time. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _____Weatherhead _______________________________________________________________ _____King _____Mosher _______________________________________________________________ _____(Open Seat) Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular for Hall Rent City entrance meetings cost? 1x$1,440 in & 2023 future cuttins in Etc.a 2023 study Streetscaping, additional in signs) for 4 week ribbon EDAM, forRoad with participation away per renewals etc 1 3 600 additional new renewals) of evernt, etc. program an (1 (3 and money Conf, Printing Chamber, Banners businesses Business for addedthis & bags, 75% 50% new put 12 xX average1 planning into decorations EDAMQuad we 3,000for Street/Centerville pens, $1,800. Appreciation $1440$2000 adds CommentsWasstrategicACRED,ACRED,BusmiscAddedReplacementMainHolidayHats,Shouldmonument?AdvertisingEstimate4AssumesLooking3x1x 16.4040.00 (Deficit) Surplus $$$$$$$$$ Anticipated Amount 2,600.002,700.001,400.002,500.006,000.003,000.003,000.00 15,400.00 $$$$$$$$$ 183.60100.00500.00 $100.00$100.00 2,400.002,583.601,500.001,000.002,700.001,300.001,400.002,500.002,500.006,000.006,000.003,000.003,000.001,500.001,000.003,000.002,400.006,960.001,000.005,000.00 15,360.00 ExpendituresBudget Budget $$$$$$$$$$$$$$$$$$$$$$$$$$$ Anticipated Proposed 6/07/2022 St. EDA (Main 2023 Updated @$50ea @75% DRAFT bus ad 12 for small bus Participation for per Cost yearads 4Marketers) Consulting Printing Items Services Conferences & ItemsItems & ProgramEDA Monument Coaching Wages1 Account? Memberships Cash Expense & Graphics & Sign ItemDescription EntranceSavingsAdvertisingCougarBusinessAdditinoal surveys, elements, Partnership sketches sites) streetscaping studies, Development owned (site signs, city Land Programs Economic Studies study; advisory)(banners, owned Support Regional City (retail Wages 100Salary122FICA441Schooling433Dues331Travel433Misc377Appreication/Events430Misc343Marketing303Engineering300Professional304None210Banners210Lights210Promotional210210Additional340CenterStage340Cente rStage$145/wk340Misc.340Blue for (general Supplies Appreciation and Study ItemLine County Business Fees 465004650046500465004650046500465004650046500465004650046500465004650046500465004650046500465004650046500 BudgetSalaries 201201 Anoka 201201201201 Business 201201 Marketing 201 Engineering/Planningetc.)201 Market 201 Legal 201 Operatingetc.)201201201201201 Direct 201201201201 etc Estimated Luncheon, 56.40 28,110.00 28,110.00 $$$ 36,600.00 $ $ 36,543.60 Budget $$ Proposed 6/07/2022 EDA 2023 Updated DRAFT s Fund 2022 from Unallocated Over Carry Expenses Available Misc.TotalsBalanceTotal CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 15, 2022 EDA VIII.2 TITLE OF ISSUE: Business Appreciation Event BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: No Cost REQUESTED ACTION: Discussion Only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: 1, 2022 Administration VIII.3 TITLE OF ISSUE: EDA Logo BACKGROUND AND SUPPLEMENTAL INFORMATION: In an effort to continue branding the city, staff is proposing that city boards and commissions approve a logo that is consistent with the current logo. A copy of the logo is in the packet for your review. COST AND SOURCE(S) OF FUNDING: No cost REQUESTED ACTION: Motion to approve the proposed logo. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ EDA logo Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION RequestedMeetingDate: Agenda Item # Department: J , 202 EDA VIII. TITLE OF ISSUE: Resolution Setting the Appointment of the EDA Board for 202 BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Adopt ResolutionSetting the Appointment of the EDA Board for 202 For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: AyeNay ____ Other (specify) _____Weatherhead _______________________________________________________________ _____King _____Mosher _______________________________________________________________ _____(Open Seat) Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CENTERVILLE, MINNESOTA RESOLUTION #EDA 2- RESOLUTION SELECTING OFFICERS for 202 WHEREAS, pursuant to the Bylaws of the Economic Development Authority of the City of Centerville, officers shall be appointed annually. WHEREAS, on J, 202, the EDA appointed itÓs 202 Officers. WHEREAS, Mr. Hanzal ha expressed interest in continuing to serve in respective role in 202, a WHEREAS Mr. and, therefore, his position as the leaving an opening in this role, and WHEREAS, the bylaws of the EDA allow for any of the board members to be the Treasurer, even if that board member holds the position of President or Vice President, and WHEREAS, the bylaws of the EDA state that the positions of Assistant Treasurer and Secretary need not be members of the board, and WHEREAS, it is appropriate for the Executive Director tobe a member of the city staff. NOW, THEREFORE, IT IS HEREBY RESOLVED AND KNOWN TO ALL, that the Board of Commissioners, names its Officers as follows: Pre Vice-President: Treasurer: Assistant Treasurer: Secretary: Executive Director: THE VOTE OF THE BOARD OF COMMISSIONERS FOR ADOPTION OF THIS RESOLTUION WAS IN FAVOR OF THE RESOLUTION. PASSED AND ADOPTED by the Economic Development Authority of the City of Centerville this th day of J, 202. Jeff Hanzal, President Attest: Secretary, BYLAWS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CENTERVILLE, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Economic Development Authority of the City of Centerville, Minnesota" (which may sometimes be referred to as the "EDA" or the "Authority"), and its governing body shall be called the Board of Commissioners (the "Board"). The Board shall be the body responsible for the general governance of the Authority and shall conduct its official business at meetings thereof. Section 2. Seal of Authority. As required by Minnesota Statutes, Section 469.096, Subdivision 1, the Authority shall have an official seal, which shall be in the form depicted on Exhibit A. Section 3. Office of Authority. The offices of the Authority shall be the Centerville City Hall. ARTICLE II Î OFFICERS Section 1. Officers. The officers of the Authority shall be a President, a Vice- Section 1. Officers. The officers of the Authority shall be a President, a Vice- President, a Treasurer, an Assistant Treasurer and President, a Treasurer, an Assistant Treasurer and a Secretary. The President, the Vice-President a Secretary. The President, the Vice-President a Secretary. The President, the Vice-President and the Treasurer shall be members of the Board and shall be elected annually, and no and the Treasurer shall be members of the Board and shall be elected annually, and no Commissioner may be both President and Vice-President simultaneously. The Assistant Treasurer and the Secretary need not be members of the Board. Section 2. President. The President shall preside at all meetings of the Board. Except as otherwise authorized by resolution of the Board, the President and the Secretary (the Vice- President, in the Secretary's absence or incapacity) shall sign all contracts, deeds and other instruments made or executed by the Authority, except that all checks of the Authority shall be signed by the Treasurer and Assistant Treasurer. At each meeting the President shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Authority. Section 3. Vice-President. The Vice-President shall perform the duties of the President in the absence or incapacity of the President; and in case of the resignation or death of the President, the Vice-President shall perform such duties as are imposed on the President until such time as the Board shall select a new President. Section 4. Secretary. The Secretary shall keep minutes of all meetings of the Board and shall maintain all records of the Authority. The Secretary shall also have such additional duties and responsibilities as the Board may from time to time and by resolution prescribe. 1 Section 5. Treasurer. The Treasurer shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Board may select. The Treasurer and Assistant Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Board. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Board, at least annually (or more often when requested), an account of such transactions and also of the financial condition of the Authority. The Treasurer shall post a bond as required by Minnesota Statutes, Section 469.096, Subdivision 6. The Assistant Treasurer shall act as the Treasurer's agent and assistant to perform the above-described duties, subject to the Treasurer's approval thereof. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Board or the bylaws or rules and regulations of the Authority. Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Assistant Treasurer or Secretary become vacant, the Board shall elect a successor at the next Assistant Treasurer or Secretary become vacant, the Board shall elect a successor at the next Assistant Treasurer or Secretary become vacant, the Board shall elect a successor at the next regular meeting, or at a special meeting called for such purpose, and such election shall be for regular meeting, or at a special meeting called for such purpose, and such election shall be for the unexpired term of said officer. Section 8. Additional Personnel. The Board may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions. The selection and compensation of such personnel shall be determined by the Board. ARTICLE III - MEETINGS Section 1 Regular Meetings. The regular meetings of the Board shall occur according to a meeting schedule, if any, adopted or revised from time to time by resolution of the Board. Section 2. Special Meetings. Special meetings of the Board may be called by the President or any two members of the Board for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Board or may be mailed or emailed to the business or home address of each member of the Board at least two (2) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if at least four members of the Board are present at a special meeting, any and all business may be transacted at such special meeting. Notice of any special meeting shall be posted and/or published as may be required by law. Section 3. Quorum. The powers of the Authority shall be vested in the Board. Three Commissioners shall constitute a quorum for the purpose of conducting the business and exercising the powers of the Authority and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board upon a vote of a majority of the Commissioners present. 2 Section 4. Order of Business. At the regular meetings of the Board the following shall be the order of business: 1.Call to Order/Roll call. 2.Approval of Agenda 3. Approval of the minutes of previous meeting. 4. Bills and communications. 5 Reports. 6. Old business. 7. New business. 8. Adjournment. All resolutions shall be written or transcribed and shall be retained in the journal of the proceedings maintained by the Secretary. Section 5. Adoption of Resolutions. Resolutions of the Board shall be deemed adopted if approved by not less than a simple majority of all Commissioners present, unless a different requirement for adoption is prescribed by law. Resolutions may but need not be read aloud prior to vote taken thereon and may but need not be executed after passage. Section 6. Rules of Order. The President shall preserve order, enforce the rules of procedure herein prescribed and determined without debate, subject to the final decision of the Commission on appeal, all questions of procedure and order. The Vice-President shall support and assist the Chairperson; preside over the Commission meetings in the absence of the President; and fill the office of the President if a vacancy should arise ARTICLE IV Î MISCELLANEOUS Section 1 Amendments to Bylaws. The bylaws of the Authority shall be amended only by resolution approved by at least three of the members of the Board. Amendments to the bylaws must be approved by the City Council. Section 2. Fiscal Year. The fiscal year of the Authority shall coincide with the fiscal year of the City of Centerville, Minnesota. Section 3. Effective Date of Office for Appointed Commissioners. A term of office for each Commissioner appointed to the Authority by the City Council shall begin that term of office effective August 1st. Any Commissioner appointed to fill a seat vacated by a Commissioner who did not complete their term of office shall complete the term of office of the vacating Commissioner. Adopted on August 27, 2018. 3 4