HomeMy WebLinkAbout2022-06-21 CC Packet
CITY OF CENTERVILLE
CITY COUNCIL WORK SESSION & COUNCIL MEETING
AGENDA
Tuesday, June 21, 2022
5:00/6:30 p.m.
Meeting Live Streamed at:
https://northmetrotv.com/centerville-stream/
WORK SESSION (5:00 PM)
I. CALL TO ORDER
1.Roll Call
II. ITEMS OF DISCUSSION
1.2023 Preliminary General Fund Budget
2.Population 5,000 Initial Discussion
3.Centerville Cares
III. ADJOURNMENT
COUNCIL MEETING (6:30 PM)
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
IV. APPOINTMENTS/PRESENTATIONS
1. M Health Ambulance Service – Annual Report
V. PUBLIC HEARING
1.None
VI. APPROVAL OF MINUTES
1.May 11, 2022 City Council Meeting Minutes (to be sent under separate cover)
VII. CONSENT AGENDA
1.City of Centerville Claims through June 22, 2022 (Check #35162-35187), (1898E-
1903E) & Voided Check #35055, 35056, 35060, 35074, 35075, 35079, 35090, 35093 &
35096
2.Centennial Lake Police Department Claims through June 16, 2022 (Check #14357-
14365) & (E2022044-E2022047)
3.Centennial Fire District Claims through June 14, 2022 (Check #9324-9332), Payroll
(Check #9322-9323) & (E02022007)
4.North Metro Telecommunications Commission 2023 Budget
VIII. OLD BUSINESS
1.Revised Agreement with Rice Creek Watershed District for Waterbody/Channel
Crossing
2.2022 Thin Overlay and City Hall Parking Lot Improvements
a.Receive Feasibility Report
b.Call for Public Improvement Hearing
IX. NEW BUSINESS
1.None
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1.Administrator/Engineer Report
2.Council Reports
a.Lakso
Parks & Recreation
Anoka County Fire Protection Council
b.Koski
Planning & Zoning Commission
Fire Steering Committee
c.King
Economic Development Authority
Fire Steering Committee
d.Mosher
Economic Development Authority
Police Governing Board
e.Love
North Metro Telecommunications Commission
Police Governing Board
Other Mayoral Reports
XI. ADJOURNMENT
INFORMATIONAL MATERIAL
Updated 2022 City Meeting Calendar
REMINDERS
All meetings begin at 6:30 PM unless otherwise noted
EDA – Wednesday, July 20, 2022
City Council – Wednesday, July 11, 2022 (5:00 Workshop/6:30 Mtg) **Note special date**
Fete des Lacs Committee – Wednesday, July 6, 2022 (5:00 PM)
Parks and Recreation Committee – Wednesday, July 6, 2022
Planning and Zoning Commission – Tuesday, July 12, 2022 **Note special date**
Memorandum
Date: June 21, 2022
To: Honorable Mayor and City Council Members
Through: Mark R. Statz, City Administrator/City Engineer
From: Bruce DeJong, Finance Director
Item: Preliminary Budget Discussion
The Finance Director has prepared this preliminary budget projection with little input
from other staff. This is a review based on analysis of the past three year’s of actual
revenues and expenditures supplemented with some minor insight into the likelihood of
changes for the following year.
This rough estimate shows an increase of nearly $160,000 in the total tax levy. $128,000
is due to general fund budget changes and $32,000 is due to debt service levy changes.
The largest single anticipated change is a decrease in Local Government Aid. With the
changes in new commercial/industrial property in the city, We anticipate a significant
loss of state aid in the amount of $40,000. This was originally supposed to take effect for
2022, but we received a one-year supplemental allocaton of $40,500. Staff has been in
contact with LMC and MetroCities staff to better understand the changes, but this is
likely to occur in 2023.
The next large change is an anticipated 3% increase in employee wages and employee
step increases. This flows through to increased FICA and PERA costs. This is combined
with some adjustments to cost allocations totals $46,400 on a preliminary basis, but that
is subject to further review with the City Administrator.
The debt service increase is due to our refunding assuming all special assessments had
been received already in our refunding debt service analysis. I have to put the full levy in
from the bond documents, but staff can bring a resolution forward to a future City
Council agenda to transfer the funds for the assessments on an annual basis to bring down
that increase to what was anticipated prior to the refunding completed in 2021.
Staff would like the council to look at this as a first draft which is definitely open to
adjustments. We also have to anticipate that some costs are going to go up with inflation
at 8.6%. Staff would appreciate council insight into areas that we may need to make
additional changes.
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
June 7, 2022
Administration/Engineering
VII. 4
TITLE OF ISSUE:
Population 5000 Discussion
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The city's 2040 Comprehensive Plan addresses the future land uses, including the density of residential uses. If
that plan is followed, in terms of the types and densities of uses, the city's build-out population will be over
5000 people. Exceeding this population threshold is a stated goal in the plan. There are substantial financial
implications to reaching such a population (about $300,000 in "State Aid" street funding, annually). This
would be about 10% of the city's current general fund budget. Development patterns in Centerville over the last
25 years have trended towards the lower end of planned densities. As part of the City Council's Strategic Plan,
they identified the need for an explicit conversation on the question of whether or not "Population 5000" should
continue to be a goal of the city. The Commission should begin this discussion and look at ways to
thoughtfully examine the issue, perhaps including public input strategies.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion only.
For Clerk’s Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
State Aid Fact Sheet; Population forecast
Other (specify) ____________
_____ _____
_____ _____
scenrios, density map; 2021 Population Estimates
_______________________________________________________________
_____ _____
_____
_______________________________________________________________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
5249583854636058
Population
46594865
Households
175519912227503656756315185820982337524258896535175519912227185820982337
2.921388138813884053405340533.004441212123.003232329696962.301818184141412.302424245555552.302424245555552.80201368535562103014982.50641332021613325042.00103.0107.0110.0206.0214.0220.02.7013881388138
83748374837482.704441111112.703232328686862.301818184141412.302424245555552.302424245555552.5020136853550292013382.50641332021613325042.00103.0107.0110.0206.0214.0220.0
Occupancy
Density
8.06816.525
AcresMinMidMaxPersons/householdMinMidMaxMinMidMaxAcresMinMidMaxPersons/householdMinMidMaxMinMidMax
t
Net N/AN/AN/AN/AN/A Net N/AN/AN/AN/AN/A
persons/household
Forecas
drops
Density)66.8935.58Density)66.8935.58
Density)8.06816.525Density)
Population
Conditions
Population
(Med(High
(Med(High
EstimateN/AEstimateN/A
out
CurrentAging
Build
VickersVickersVickersVickers
CouncilCouncil
2
1
CrossingCrossing
VillasVillas
Apartment
Apartment
EstatesEstates
EstatesEstates
77
MetMet
MillMill
CentervilleScenario 2019Hunter'sOldBayviewPeltierBlockBroussardBroussard Subtotal Rehbein SubtotalScenario 2019Hunter'sOldBayviewPeltierBlockBroussardBroussard Subtotal Rehbein Subtotal
5207556654675992
PopulationPopulation
48494942
HouseholdsHouseholds
000000
168818241959179119312069505554215786171519022090181820092200514856816212
2.921388138813884053405340533.004441212123.003232329696962.301818184141412.302424245555552.302424245555552.801342012683755627492.50641332021613325042.00103.0107.0110.0206.0214.0220.02.921388138813884
053405340533.004441212123.003232329696962.301818184141412.302424245555552.302424245555552.80225412600630115416792.502.00103.0107.0110.0206.0214.0220.0
y
OccupancyOccupancy
Densit
Low
to
DensityDensity
eliminated
is
0816.525
changed
is
74.9535.58
AcresMinMidMaxPersons/householdMinMidMaxMinMidMaxAcresMinMidMaxPersons/householdMinMidMaxMinMidMax
Density
Net N/AN/AN/A Net N/AN/AN/AN/AN/A
N/AN/A
High
but
Development
Stays
Density)
Density)8.06816.525Density)
Density)66.89234
Density
(Med
(Low(High(High
EstimateN/AEstimateN/A
Density
MediumMed
VickersVickersVickersVickers
CouncilCouncil
4
3
CrossingCrossing
VillasVillas
Apartment
Apartment
EstatesEstates
EstatesEstates
77
MetMet
MillMill
Scenario 2019Hunter'sOldBayviewPeltierBlockBroussardBroussard Subtotal Rehbein SubtotalScenario 2019Hunter'sOldBayviewPeltierBlockBroussardBroussard Subtotal Rehbein Subtotal
4966
43714559474645774773
y
164017151790174318221900
Densit
Low
2.701388138813883748374837482.704441111112.703232328686862.301818184141412.302424245555552.302424245555552.501342012683345026692.501624324060812.00103.0107.0110.0206.0214.0220.0
to
go
Density
Med/High
and
9.3units/acre
1.67units/acre
AcresMinMidMaxPersons/householdMinMidMaxMinMidMax
Net N/AN/AN/A
N/AN/A
persons/household
drops
Density)66.89234
Density)8.06234
Densities:
Population
(Med(High
EstimateN/A
Aging
VickersVickers
Council
5
CrossingCrossing
Villas
Apartment
Estates
Development
Glenn
Estates
7
Met
Mill
Scenario 2019Hunter'sOldBayviewPeltierBlockBroussardBroussard Subtotal Rehbein Subtotal ExistingHunter'sWillow
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CENTERVILLE CARES CITY OF CENTERVILLE 2022-2023 STRATEGIC PLAN
CENTERVILLE CARES INITIATIVE Definition:A community building initiative that allows the city to both share with and receive information from citizens via multiple platforms in an effort
to spread the word about available resources and educational news.
Benefits Public/Private Partnerships to Spur Economic DevelopmentEngage Residents & Businesses Increase Awareness about Local Programs & ServicesGain a Better Understanding of Community
Needs (Helpful as we deliver services & design programs)
National Disability
Resource Awareness & Educational Topics (Samples)Memory Care FacilitiesFood ShelfsRental Assistance Violence PreventionEnvironmental StewardshipMonthly Awareness Themes: Employment Awareness,
Black History, Social Justice, National Public Safety, Fire Prevention, etc.
RESOURCES & BENEFITS
cs, Main Street Market; Senior Expo, etc.
tter, Facebook, Instagram); perhaps monthly
for more time sensitive issues
Standard featured section in AdministratorÔs Report (email blast)Website PresenceRegularly Scheduled Social Media Blasts (TwiPeriodic Social Media Blasts; Newsletters (Utility Bill
Mailing)MayorÔs Minutes (NMTV quarterly video production)Presence at Community Events ÏFete des LaPublic Input OpportunitiesOther (Newspapers, Partner sites), etc.
IMPLEMENTATION
Questions?
END
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
June 21, 2022
Administration
IV.1
TITLE OF ISSUE:
M Health Ambulance Service Annual Report
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Each year, we ask our Ambulance Service provider to give us a report on their activity over the past 12 months.
Centerville is in the unique situation to have two options for Ambulance Service, where other cities have only
one. Two years ago, the city made a switch to M Health. Representatives from M Health will be on hand to
present information on call volumes, types, response times and more.
COST AND SOURCE(S) OF FUNDING:
There is no direct cost to the city for Ambulance Service. M Health leases space in our Fire Station ($500/mo.)
REQUESTED COUNCIL ACTION:
No formal action is requested. Update only.
For Clerk’s Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
PowerPointpresentation
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
06/17/22 9:32 AM
CITY OF CENTERVILLE
Page 1
Check Detail - June 22, 2022
Check
DateCheck #Vender NameCommentsAmount
16/8/2022001898ETASCFSA W/H - PAY PERIOD 12$239.58
Check Nbr 001898 TASC$239.58
16/10/2022001899EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 12$1,314.57
Check Nbr 001899 OPTUM BANK - H.S.A.$1,314.57
16/10/2022001900EIRS/EFTPSFED W/H - PAY PERIOD 12$2,871.64
16/10/2022001900EIRS/EFTPSFICA/MED W/H - PAY PERIOD 12$5,165.12
Check Nbr 001900 IRS/EFTPS$8,036.76
16/10/2022001901EPERAPERA W/H - PAY PERIOD 12$3,931.17
Check Nbr 001901 PERA$3,931.17
16/10/2022001902EMINNESOTA DEPT OF REVENUEMAY 2022 SALES TAX - COMM WATER$141.00
16/10/2022001902EMINNESOTA DEPT OF REVENUEMAY 2022 SOLID WASTE TAX - GARBAGE$1,773.00
Check Nbr 001902 MINNESOTA DEPT OF REVENUE$1,914.00
16/10/2022001903EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 12$1,355.16
Check Nbr 001903 MINNESOTA DEPT OF REVENUE$1,355.16
16/22/2022035162 ABDOCERTIFIED AUDIT PER AGREEMENT YR ENDED 12-31-21 LESS$2,666.66
16/22/2022035162 ABDOCERTIFIED AUDIT PER AGREEMENT YR ENDED 12-31-21 LESS$2,666.67
16/22/2022035162 ABDOCERTIFIED AUDIT PER AGREEMENT YR ENDED 12-31-21 LESS$2,666.67
Check Nbr 035162 ABDO$8,000.00
16/22/2022035163 AMERITASVISION CARE - SERV THRU JULY 2022$12.24
Check Nbr 035163 AMERITAS$12.24
16/22/2022035164 BALAND, CRAIG - MICHELLEREFUND DEPOSIT - HIDDEN SPRING PARK$100.00
Check Nbr 035164 BALAND, CRAIG - MICHELLE$100.00
16/22/2022035165 BSN SPORTSMAC WOOD FILLED IN GROUND HOME PLATE/MAJOR LEAGUE$632.01
Check Nbr 035165 BSN SPORTS$632.01
16/22/2022035166 CENTER FRAME & WHEEL ALIGN.REPAIR/PATCH/REINFORCE BOTTOM F BOBCAT SNOW BLOW$1,290.00
Check Nbr 035166 CENTER FRAME & WHEEL ALIGN.$1,290.00
16/22/2022035167 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 5-24-22$226.25
16/22/2022035167 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 5-24-22$29.80
16/22/2022035167 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 5-24-22$249.13
16/22/2022035167 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 5-24-22$46.12
Check Nbr 035167 CENTERPOINT ENERGY$551.30
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAOFFICE SUPPLIES$318.72
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAFUEL - M. STATZ USED CITY TRUCK FOR CONFERENCE$105.21
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAENDICIA - ON LINE POSTAGE FEE$9.95
16/22/2022035168 CITY OF CENTERVILLE - MASTERCACONFERENCE IN NISSWA - M STATZ$154.80
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAPROFESSIONAL ENGINEERING LICENSE - M. STATZ$122.50
16/22/2022035168 CITY OF CENTERVILLE - MASTERCACOMPUTER PARTS - A LEWIS$154.50
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAB. DEJONG MGFOA MEMBERSHIP DUES$95.00
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS$14.99
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAFUEL$245.43
16/22/2022035168 CITY OF CENTERVILLE - MASTERCASUPPLIES$248.72
16/22/2022035168 CITY OF CENTERVILLE - MASTERCASAFETY VESTS - ETC. SEASONAL P.W.$61.43
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAFUEL$947.78
16/22/2022035168 CITY OF CENTERVILLE - MASTERCASUPPLIES$467.13
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAPHONE CASE - T PETERSON$21.41
16/22/2022035168 CITY OF CENTERVILLE - MASTERCAILLICIT DISCHARGE MGT - STORM WATER CON$40.00
Check Nbr 035168 CITY OF CENTERVILLE - MASTERCA$3,007.57
16/22/2022035169 DELTA DENTALJULY 2022 DENTAL INS$367.32
Check Nbr 035169 DELTA DENTAL$367.32
16/22/2022035170 DON CASNOVA7-26-22 MUSIC IN THE PARK - DAKOTA CLOVER$350.00
Check Nbr 035170 DON CASNOVA$350.00
06/17/22 9:32 AM
CITY OF CENTERVILLE
Page 2
Check Detail - June 22, 2022
Check
DateCheck #Vender NameCommentsAmount
16/22/2022035171 IMAGE PRINTING & GRAPHICSCENTERVILLE SUMMER SIGNAGE$294.34
16/22/2022035171 IMAGE PRINTING & GRAPHICSSIGNAGE FOR FETE DES LACS$147.00
16/22/2022035171 IMAGE PRINTING & GRAPHICSGRASS ORD$207.18
16/22/2022035171 IMAGE PRINTING & GRAPHICSCENTERVILLE SUMMER LETTER$36.00
16/22/2022035171 IMAGE PRINTING & GRAPHICSCENTERVILLE SUMMER LETTER - FETE DES LACS$18.00
Check Nbr 035171 IMAGE PRINTING & GRAPHICS$702.52
16/22/2022035172 INSTRUMENTAL RESEARCH INCWATER TESTING - MAY 2022$62.00
Check Nbr 035172 INSTRUMENTAL RESEARCH INC$62.00
UNION DUES - JUNE
16/22/2022035173 INTERNATIONAL UNION OF OPERATI$105.00
Check Nbr 035173 INTERNATIONAL UNION OF OPERATI$105.00
16/22/2022035174 LEAGUE OF MN CITIESD.LOVE 2022 LMC ANNUAL CONFERENCE$489.00
Check Nbr 035174 LEAGUE OF MN CITIES$489.00
16/22/2022035175 LOVE, SUSANREIMBURSE FOR FLOWERS - CITY HALL$129.06
Check Nbr 035175 LOVE, SUSAN$129.06
USAGE CHARGES - SERV THRU 5-31-22
16/22/2022035176 MARCO TECHNOLOGIES, LLC.$1,056.60
16/22/2022035176 MARCO TECHNOLOGIES, LLC.CONTRACT BASE RATE - SERV THRU 8-31-22$491.87
Check Nbr 035176 MARCO TECHNOLOGIES, LLC.$1,548.47
16/22/2022035177 MARCO, INC.STANDARDPAYMENT$202.42
Check Nbr 035177 MARCO, INC.$202.42
16/22/2022035178 MET. COUNCIL ENV. SERV. (SDS)WASTERWATER SERVICE THRU 7-2022$21,340.32
Check Nbr 035178 MET. COUNCIL ENV. SERV. (SDS)$21,340.32
16/22/2022035179 MN PEIPHEALTH INS - THRU 7-31-22$4,401.32
Check Nbr 035179 MN PEIP$4,401.32
16/22/2022035180 NATIONWIDE RETIREMENT SOLUTIONDEF COMP - PAY PERIOD 13$1,125.00
Check Nbr 035180 NATIONWIDE RETIREMENT SOLUTION$1,125.00
16/22/2022035181 NORTHLAND TRUST SERVICES, INC.INTEREST - GEN. OBLG. IMPROV. CROSSOVER REFUNDING B$6,732.50
16/22/2022035181 NORTHLAND TRUST SERVICES, INC.AGENT ANNUAL FEE$495.00
16/22/2022035181 NORTHLAND TRUST SERVICES, INC.INTEREST - GEN OBLG. IMPROV. REFUNDING BONDS, SERIES$11,500.00
Check Nbr 035181 NORTHLAND TRUST SERVICES, INC.$18,727.50
16/22/2022035182 PETERSON COMPANIES, INC.SPRING START UP FOR IRRIGATION SYSTEMS AT LAMOTTE P$848.34
Check Nbr 035182 PETERSON COMPANIES, INC.$848.34
16/22/2022035183 RECYCLE TECHNOLOGIESRECYCLE EVENT 5-14-22$1,821.50
Check Nbr 035183 RECYCLE TECHNOLOGIES$1,821.50
16/22/2022035184 RIVARD, MATTHEW & BRITTANYREPLACEMENT CK FOR OVER PAYING FINAL UT BILL - ORIGIN$9.13
Check Nbr 035184 RIVARD, MATTHEW & BRITTANY$9.13
16/22/2022035185 SEAN LABONNEMUSIC IN THE PARK - 8-9-22 - BLEEDING HEART$300.00
Check Nbr 035185 SEAN LABONNE$300.00
16/22/2022035186 VERIZONTABLET - SERV THRU 6-9-22$40.01
16/22/2022035186 VERIZONCELL PHONE CHARGES - SERV THRU 6-9-22$49.32
16/22/2022035186 VERIZONCELL PHONE CHARGES - SERV THRU 6-9-22$49.32
16/22/2022035186 VERIZONCELL PHONE CHARGES - SERV THRU 6-9-22$49.32
16/22/2022035186 VERIZONCELL PHONE CHARGES - SERV THRU 6-9-22$59.32
Check Nbr 035186 VERIZON$247.29
16/22/2022035187 XCEL ENERGY1875 FOX RUN - PUMP HOUSE - SERV THRU 6-4-22$177.78
16/22/2022035187 XCEL ENERGYSTREET LIGHTS - SERV THRU 6-6-22$2,579.25
16/22/2022035187 XCEL ENERGYCREDIT-$98.98
16/22/2022035187 XCEL ENERGY1601 LAMOTE DR - SERV THRU 6-5-22$27.27
16/22/2022035187 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 6-4-22$899.24
16/22/2022035187 XCEL ENERGY1745 MAIN ST - SERV THRU 6-5-22$21.60
16/22/2022035187 XCEL ENERGY1682 MAIN ST - SERV THRU 6-5-22$199.46
16/22/2022035187 XCEL ENERGY1880 MAIN ST - SERV THRU 6-6-22$1,400.29
06/17/22 9:32 AM
CITY OF CENTERVILLE
Page 3
Check Detail - June 22, 2022
Check
DateCheck #Vender NameCommentsAmount
16/22/2022035187 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 6-6-2$499.90
16/22/2022035187 XCEL ENERGY7098 CENTERVILLE RD - SERV THRU 6-5-22$21.75
16/22/2022035187 XCEL ENERGY7285 MAIN ST - SERV THRU 6-5-22$58.83
16/22/2022035187 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 6-4-22$195.66
16/22/2022035187 XCEL ENERGY1889 CENTER ST -SEWER LIFT - SERV THRU 6-7-22$36.85
16/22/2022035187 XCEL ENERGY7300 MILL RD - SERV THRU 6-4-22$221.05
16/22/2022035187 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU6-5-22$22.08
Check Nbr 035187 XCEL ENERGY$6,262.03
$89,422.58
CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1
Check Issue Dates: 5/25/2022 - 6/14/2022Jun 08, 2022 12:17PM
Report Criteria:
Report type: Summary
Check NumberInput DateCheck Issue DatePayeeAmount
932406/08/202206/08/2022ANOKA COUNTY TREASURY DEPT.112.50
932506/08/202206/08/2022FRATTALLONE'S HARDWARE & GARDEN16.48
932606/08/202206/08/2022IMAGE PRINTING & GRAPHICS INC27.00
932706/08/202206/08/2022MN Fire Service Certification Board435.00
932806/08/202206/08/2022CITY OF ROSEVILLE1,462.23
932906/08/202206/08/2022SPRING LAKE PARK FIRE DEPT,INC62,432.40
933006/08/202206/08/2022THREAD ART LLC1,230.00
933106/08/202206/08/2022VERIZON WIRELESS130.94
933206/08/202206/08/2022WEX BANK1,468.80
202200706/08/202206/08/2022US BANK149.00
Grand Totals: 67,464.35
Payroll Check #9322-9323
M = Manual Check, V = Void Check
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
June 21, 2022
Administration
VII.
TITLE OF ISSUE:
North Metro Telecommunications Commission
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The North Metro Telecommunications Commission recently adopted their 2023 Proposed Budget. Annually,
the commission asks that each member city also endorse the proposed budget.
COST AND SOURCE(S) OF FUNDING:
The city's share of the attached budget is ; general fund
REQUESTED COUNCIL ACTION:
Motion to approve the 2023 North Metro Telecommunications Commission budget.
For Clerk’s Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
June 16, 2022
TO: NMTC OPERATIONS COMMITTEE
RE: APPROVAL OF 2023 NORTH METRO TELECOMMUNICATIONS
COMMISSION BUDGET
Enclosed, please find for the council’s review and approval the 2023 North Metro
Telecommunications Commission Budget and support materials.
The Commission’s operating budget for 2023 is proposed at $1,413,098. This number represents
a $59,589 increase over last year’s operating budget. The increase includes an up to 2.75%
COLA increase for staff, benefits increase, building maintenance costs, bandwidth costs, higher
energy rates, and insurance costs.
Budgeted capital costs for 2023 are $628,335. This number represents a $39,161 decrease from
the 2022 budget. Capital expenditures include video equipment for North Metro TV, office
equipment, parking lot repairs, $229,425 for the HD Bond payment, and $200,000 to be returned
to cities for capital expenditures.
In total, the 2023 budget is $20,248 higher than the 2022 budget.
Recommendation: That the Member Cities approve the 2023 Commission Budget as
recommended by the Telecommunications Commission and the
Operations Committee.
The Joint Powers Agreement states, “submitted budgets shall be deemed approved
by a Member City unless, prior to October 15 preceding the effective date of the
proposed budget, the Member City gives notice in writing to the Commission that it is
withdrawing from the Commission.”
I want to thank the Commission directors, staff, and the Operations Committee for their efforts in
preparing these budgets. If you have any questions about either budget please consult with your
Commission director or City Administrator.
12520 Polk Street Northeast, Blaine, MN 55434 Phone: (612) 780-8241 Fax: (612) 780-8242
Blaine Centerville Circle Pines Ham Lake Lexington Lino Lakes Spring Lake Park
Page 2
I look forward to working with all parties, throughout the remainder of 2021, toward reaching the
full potential of North Metro TV and to increase both the quality and quantity of community
programming and services in 2022.
Sincerely,
Dale Stoesz
Chair, North Metro Telecommunications Commission
Enc.
2023 North Metro Telecommunications Commission
Budget
Talking Points
Overall Organizational Goals
Implement Strategic Plan.
Franchise renewal.
Explore additional services for Cities.
Grow commercial productions.
Provide staff for meeting coverage.
Continue to be responsive to cities communications needs.
Maintain accessibility of all channels through live streaming, OTT channels, and
video on demand services, 24-hours-a-day, on any device.
Provide program playback, video transport, channel management services, video
equipment maintenance and consulting services, internet streaming services for
city channels, VOD libraries for meetings, meeting management software licenses
and bookmarking services, program production and event coverage services,
home-media transfer services, and public access to television production for our
cities, schools and general public.
Estimated Fund Balance/Revenues/Expenses
The beginning fund balances for 2023 are estimates based on previous allocations,
planned spending for 2022, and estimated income.
Estimated revenues include: Franchise fees, including the actual first quarter
franchise fee payment, with anticipated reductions across quarters two through
four. PEG fees based on estimated number of subscribers, throughout 2023,
multiplied by the PEG fee, or by a percentage in a new franchise document.
Other income includes dub fees, home movie transfers, drone, streaming and
production services. Interest income is estimated based on the first quarter
interest earnings of this year.
Estimated expenditures include the operating expenses and capital expenses
including the bond payment, production and office equipment, and the fee
payment to the cities.
The year end fund balances include:
o TheOperating reserve traditionally at 25% of the operating budget.
Temporarily includes additional allocations for possible 2023 budgetary
support.
o Accrued vacation, sick and comp time. The total value of owed
vacation, sick, and comp time to employees.
o Thecapital equipment fund is intended for emergency replacement of
unplanned equipment failures.
o Thevehicle replacement fund is to cover the cost of a new fleet vehicle.
o Thebuilding repair fund is to cover major costs related to the building
such as windows, roof, furnace, parking lot, AC replacement and painting,
carpet replacement etc.
o Thefranchise renewal fund is a reserve fund for the NMTC's franchise
renewal process. Franchise renewal can be very expensive, with the
informal negotiation process historically costing around $200,000 across
the renewal period. Moving to a formal negotiation process is more
expensive. These costs could include needs assessments, consulting, and
legal fees.
Budget
The recommended operating budget for the organization totals $1,413,098. This
number is a $59,589 increase over last year’s operating budget. Increases were
made to the personnel, payroll tax, benefits, administrative costs, and office
expenses.
Budgeted capital purchases for 2023 are set at $628,335. Budgeted capital items
include a replay unit for the production truck, cameras, tripods, equipment
contracts, closed captioning contracts, and microphones, The capital budget also
includes routine computer/software upgrades, and software licenses, the HD Bond
payment of $229,425 and $200,000 in capital equipment support for cities.
The overall capital budget is $39,161 lower than the 2022 capital budget.
The overall 2023 budget is $20,248 more than the 2022 budget
Closing Points
We have worked together to create a thriving and dynamic service for our cities,
schools, producers, and viewers. Through program playback and channel
management, internet streaming of city meetings including an agenda
bookmarking tool, channel live streaming, Roku and AppleTV channels, video
equipment consulting, drone services, and video production services, our cities
are seeing real benefits from their investment of franchise fees and PEG fees.
Our cable subscribers are benefiting from this investment with educational
opportunities, tape and film transfer services, and varied, informative and
interesting programming regarding their communities.
NMTV will have a new Strategic Plan by the end of 2022. That plan will address
many issues facing NMTV and will outline a path forward.
Franchise renewal should move forward, and will have an impact on future
budgets and goals.
North Metro Telecommunications Commission
2023 Budget Line-Item Supporting Information
Personnel
The personnel line-item is our largest and, usually, the only budget area that
experiences any fluctuation from year to year. As has been the recommended
procedure for the past two years, an “up-to” COLA increase has been included in the
budget, as a separate line-item, that could be revisited later in the year. Based on
information provided by the Operations Committee, I have budgeted an up-to 2.75%
COLA increase for 2023. With this recommendation, the personnel total would
increase by $22,657. The amount also includes step increases for two employees.
Part-time staff is divided into two groups; freelancers and 20 hour-per-week staff.
Employees in the freelancer group are contracted when needed for a sports shoot or
to cover a city meeting and generally do not work enough to qualify for PERA. The
second part-time designation is for two 20 hours per week positions that do qualify
for PERA. Neither category is eligible for health benefits. Payroll taxes apply.
Benefits
The NMTC employee benefits package budget is based on the values of the benefits
packages offered by the Member Cities to their employees. It is budgeted at
$1,255.00 per person/per month. This is $30 more than was budgeted for 2022. This
amount is less than the average of Member City package values for 2022/2023
(average = $1,292)
The benefits/payroll tax portion of the budget increased by $7,595 over the 2022
budget.
All indications are that the NMTC’s contribution to PERA will remain at 7.5% in 2023.
Administrative Expenses
Budgeted administrative expenses are $2,500 more than 2021. The audit,
conference, and special meeting line-items were increased. The additions will allow
for anticipated audit cost increases, attendance at the local MACTA conference, and
attendance at NATOA sponsored webinars.
Production Expenses
Budgeted production expenses remain unchanged from 2022.
Office Expenses
Office expenses are budgeted $26,000 more than the 2022 level.
The building maintenance line-item was increased by $15,000, to better reflect actual
costs over the past two years, and with recognition that there will likely be
unexpected problems with an aging building. Building maintenance includes the
furnace/AC maintenance contract, lawn care, snow removal, carpet and window
cleaning, fire inspection, and landscaping and building mechanical services.
The building utilities line item was increased by $2,000, to cover probable higher
fuel/energy costs. Building utilities include sewer, water, gas, and electric.
Insurance includes all property, liability, crime, volunteer, vehicle, drone, and
monument sign coverage. This amount was increased by $4,000. The Commission
policy cost was increased fairly significantly in 2022, due to insurance costs in
general.
Office supply line-item includes all office supplies, and maintenance contracts on
printers and copiers.
The Telephone/Internet/Web Hosting line-item was increased by $4,000 over the
2022 budget. The increase will cover probable cost increases for bandwidth.
Bandwidth is required to transport signals from city hall. NMTV continues to pay a
fee to house video-on-demand and streaming content on a remote server. This
allows for unlimited simultaneous viewing, without a reduction in speed, or an
inordinate amount of bandwidth for that purpose. The line-item also covers the
wireless live transmission of sporting events and other field productions. The website
maintenance contract, web hosting, telephone costs, license fees for our Roku and
AppleTV apps, and the annual phone software upgrade are also included.
Postage covers the cost of mailing dubs and equipment for contract maintenance,
and other postage for the NMTC.
Property tax is for the recycling assessment.
Building cleaning, trash, recycling, and hazardous material disposal/recycling was
increased $1,000 to better reflect recent actual costs.
Capital Expenditures
The 2023 capital budget currently includes $142,910 for production equipment,
$28,000 for office systems, $229,425 for the HD bond payment, and $200,000 for
city capital expenses.
The production equipment budget includes annual system contracts, including closed
captioning, a re-play system for the truck, tripods, cameras and miscellaneous items
such as microphones.
Office equipment includes routine computer and software upgrades, and software
licenses for office and editing computers.
Fees back to Cities are included as a capital cost. Once the franchise is renewed
with Comcast, PEG fees could be restricted to capital costs. In such a case, any
PEG fees used for operating costs would result in lower franchise fees. As such,
PEG fees will be returned to cities for equipment upgrades and reserves.
Summary
The 2023 Operating budget is $59,589 higher than the 2022 budget. The increases
are split between personnel/benefits ($30,252), administrative costs ($2,500) and
office expenses ($26,000).
Capital equipment expenditures are budgeted at $142,910, which is $43,106 lower
than the 2022 budget.
The 2023 HD bond payment is budgeted at $229,425. The bond will be paid off in
2024.
It is recommended that fees returned to cities be included in capital expenditures in
order to maximize fee payments in the future. This budget includes $200,000 in fees
for city capital expenditures and capital reserves.
The overall 2023 budget is $20,248 higher than the 2022 budget.
North Metro Telecommunications Commission
2023 FINANCIAL SUMMARY
EstimatedFund Balances/Revenues/Expenditures.
BEGINNING FUND BALANCES
Operating Reserve $459,439
Accrued Vac, Sick, Comp$120,000
Capital Equip. Fund $253,323
Vehicle Replacement Fund $45,000
Bldg Repair Reserve $200,000
Franchise Renewal Fund$200,000
Bond Reserve $0
TOTAL:$1,277,762
ESTIMATED REVENUES
Franchise Fees$1,150,000
PEG Fees $650,000
Other Income$35,000
Interest Income$1,000
Income From Reserve Funds$205,433
TOTAL:$2,041,433
ESTIMATED EXPENDITURES
Operating Expenses$1,413,098
Capital Expenses: Equipment/Bldg$198,910
Capital Expenses: Bond Payment$229,425
Capital Expenses: PEG Fees to Cities$200,000
TOTAL:$2,041,433
YEAR END FUND BALANCES Increase(Decrease)
Operating Reserve $353,275-$106,164
Accrued Vac, Sick, Comp$120,000$0
Capital Equip. Fund $184,054-$69,269
Truck Replacement Fund $45,000$0
Bldg Repair Reserve $170,000-$30,000
Franchise Renewal Fund$200,000$0
Bond Reserve $0$0
TOTAL:$1,072,329-$205,433
2023
North Metro Telecommunications Commission Budget
20222023
2021
BUDGET BUDGET
NOTES
ACTUAL
BudgetApril Act.
PERSONNEL
Executive Director (1) FT94,89097,49629,99797,496Heidi Arnson
IT Engineer/ Administrative Asst.70,97072,91922,43872,919Rose Valez
Video Engineer (1) FT 69,05972,91922,43872,919Matt Waldron
Sports Director (1) FT63,79465,55420,17365,554Kenton Kipp
News Director (1) FT63,79465,55420,17365,554Danika Peterson
Programming Coord. (1) FT58,30259,90918,43259,909Michele Silvester
Ed./Special Projects Coor. (1) FT58,30259,90918,43259,909T.J. Tronson
Municipal Producer (1) FT50,66452,62316,19252,623Trevor Scholl
Sports Producer (1) FT47,80952,62312,34852,623Ted Leroux
News Producer (1) FT47,07452,62315,41853,960Rusty Ray
Studio Manager (1) FT58,30259,90918,43259,909Eric Houston
Freelancers/Sports/Meetings75,46976,52129,61976,521Freelancers Sports/City Mtgs
20 Hour per Week Assistants (2)16,04035,3314,73635,331News/City Mtgs/Sports
Contingency Up to 2.75% COLA0022,657
PERSONNEL TOTAL:774,469823,890248,828847,884Up to 2.75 % COLA increase
2 staff w/ step increase
BENEFITS
FICA56,86451,08118,38152,5696.2% of gross wages
Medicare11,94612,2941.45% of gross wages
PERA52,94261,79216,53763,5917.50% of FT gross wages
Benefits Package155,764161,70069,746165,660Health/Dental/STD, LTD, ADD
Workers Compensation1,2892,00002,000
Electronic Filing Charges1,4282,0005482,000
Contingency COLA Tax IncreaseDependent on any COLA increase
BENEFITS TOTAL:268,287290,519105,212298,114
*Benefits package = based on cities
$1,255 per employee/per month
$30 increase over 2022
$1,295 = 2022/2023 City average
2023
North Metro Telecommunications Commission Budget
20212022
2023
ACTUAL
NOTES
BudgetApril Act.
ADMINISTRATIVE EXPENSES
Audit:Commission17,00017,000017,500Annual audit of Commission finances
Audit: Company00
Conferences0501,000
Consultants00
General/Special Meeting Expenses2581,0002302,000
Government/Legislative Affairs00
Legal Fees27,52550,0004,18550,000Franchise renewal/FCC Issues
Membership Dues7,5365,5003,0905,500NATOA, MACTA, Arts Alliance,Cof C
Mileage Reimbursement1,4001,5004071,500
Personnel Recruitment00
Tuition and Training00
Contingency Expenses00
ADMINISTRATIVE EX. TOTAL:53,71975,0007,96277,500
PRODUCTION EXPENSES
Advertising/Marketing/Entry Fees2691,0001071,000Printed materials, entry fees
Awards Ceremony/ Entry Fees49800
Bulbs/Batteries/Other Prod. Costs2,4284,0004064,000 Bulbs, Camera Batt. Duct tape
Interns4,7855,5002,6255,500Stipends for internships
Truck/Fleet Vehicle Gas/Oil2,5042,5001,1513,500Prod. Van & fleet vehicles
Truck/Fleet Vehicle Maint/Lic.3,6226,0001,1716,000Prod. Van & fleet vehicles
Video Equipment/Parts/Maint.144,0009054,000Parts and Maintenance for video equip.
DVDs/Flash Drives/Cases4,4987,5009806,000Blank media for masters/copies
PRODUCTION EX. TOTAL:18,61830,5007,34530,000
OFFICE EXPENSES
Building Maintenance60,25630,00022,70345,000 Bldg & Prop./Fire Insp./Furn. Contract
Building Security440700283700
Building Utilities28,47430,0009,30932,000Sewer, Water, Gas & Electric
Insurance11,82612,50015,25316,500Liability/property/vehicle/volunteeer
Office Supp./Office Equip. Maint.12,37813,0003,51713,000Copier & Fax maint. contracts, Supplies
Phone/Internt Service/Web Hosting40,10638,00013,67442,000 VOD, Live Streaming, web maint.,bandwidth
Postage/Shipping491,00092500equipment/dub/packet postage
Property Tax 1,3631,4001,3631,400Recycling assessment
Trash/Recycling/Janitorial8,1217,0002,7438,500
OFFICE EXPENSES TOTAL:163,013133,60068,937159,600
OPERATIONS TOTAL:1,115,0931,353,509438,2841,413,098
2023
North Metro Telecommunications Commission Budget
2022
2023
2021
NOTES
ACTUAL
BudgetApril Act.
CAPITAL EXPENDITURES
Video Equipment 100,089186,01619,715142,910 Replay unit; cameras; tripods; mics
Computer/Office Equipment/Sftwre20,08428,0004,58828,000office systems, software
Vehicles 000
Building Expenditures0028,000Parking lot repairs. Electronic signage
Bond Payment227,430228,4800229,425HD Upgrade
City Capital Expenditures225,000225,000200,000Equipment/Equipment Reserves
CAPITAL EXP. TOTAL:347,603667,496249,303628,335
GRAND TOTAL:1,462,6962,021,005687,5872,041,433
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NORTH METRO FRANCHISE FEE HISTORY
200220032004200520062007200820092010
Blaine$263,753.93$279,208.95$319,025.00$372,357.22$419,605.63$451,142.07$489,867.99$489,867.99$507,790.06
Centerville$17,019.97$17,335.34$20,586.00$24,471.73$27,709.99$30,394.00$33,396.69$33,396.69$34,466.27
Circle Pines$24,038.71$26,111.31$32,761.00$37,791.19$42,127.90$44,077.04$48,214.82$48,214.82$51,160.77
Ham Lake $58,094.40$61,562.41$72,454.00$89,622.56$101,055.23$110,300.91$120,788.01$120,788.01$126,979.69
gton$12,215.15$12,467.38$13,358.00$14,226.57$15,843.48$16,149.47$17,332.08$17,332.08$17,229.92
Lexin
Lino Lakes$78,388.13$78,656.36$91,430.00$108,733.61$124,734.06$138,088.24$154,839.41$154,839.41$164,197.27
Spring Lake Park$41,874.85$41,883.42$45,333.00$48,737.21$52,724.02$55,191.43$58,168.63$58,168.63$57,343.08
Total Franchise Fee:495,385.14$$517,225.17$594,947.00$695,940.09$783,800.31$845,343.16$922,607.63$930,414.06$959,167.06
Change Over Past Year17,758.43$ 21,840.03$ $77,721.83$100,993.09$87,860.22$61,542.85$77,264.47$7,806.43$28,753.00
Budget/Other:358,410.00$ 420,319.00$ $474,719.00$522,855.00$583,800.31$645,343.16$722,607.63$595,029.06$620,851.06
Back to Cities:136,975.14$ 96,906.17$ $120,228.00$173,085.09$200,000.00$200,000.00$200,000.00$335,385.00$338,316.00
201120122013201420152016201720182019
Blaine$503,339.13$533,294.81$567,390.18$585,645.69$619,449.94$686,830.44$726,688.09$697,516.93$680,768.66
Centerville$32,296.67$33,949.63$35,408.93$37,140.41$38,397.37$43,277.43$46,134.63$43,436.19$42,197.35
Circle Pines$51,388.95$52,777.06$54,350.50$54,304.86$55,068.52$58,815.23$61,193.34$56,271.77$55,217.74
Ham Lake $131,446.66$139,834.48$147,412.39$152,919.27$160,540.12$174,071.97$181,449.70$169,763.88$167,088.15
gton$16,913.54$17,630.79$19,045.04$19,361.48$20,666.91$21,905.05$23,179.45$20,441.94$19,774.97
Lexin
Lino Lakes$164,334.42$170,600.73$177,278.96$182,147.16$189,802.00$202,824.99$211,952.77$203,309.05$197,297.77
Spring Lake Park$58,600.64$61,520.23$63,916.34$65,641.10$66,231.13$69,664.14$73,309.11$69,721.29$67,700.33
Total Franchise Fee:$958,320.01$1,009,607.73$1,064,802.34$1,097,159.97$1,150,155.99$1,257,389.25$1,323,907.09$1,260,461.05$1,230,044.97
Change Over Past Year($847.05)$51,287.72$55,194.61$32,357.63$52,996.02$107,233.26$66,517.84($63,446.04)($30,416.08)
Budget/Other:$673,600.01$724,608.00$744,802.00$777,159.90$830,156.00$912,389.25$923,907.09$860,461.05$830,044.97
Back to Cities:$284,720.00$284,999.73$320,000.34$320,000.00$320,000.00$345,000.00$400,000.00$400,000.00$400,000.00
202020212022202320242025202620272028
Blaine$669,907.73$680,088.31
Centerville$41,136.00$43,059.27
Circle Pines$52,439.76$52,098.98
Ham Lake $165,044.25$170,075.39
gton$20,769.44$20,564.91
Lexin
Lino Lakes$192,110.23$197,883.40
Spring Lake Park$66,657.71$68,339.65
Total Franchise Fee:$1,208,065.12$1,232,109.91
Change Over Past Year($21,979.85)$24,044.79
Budget/Other:$808,065.10$1,007,110.00
Back to Cities:$400,000.00$225,000.00
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
June 21, 2022
Administration/Engineering
VIII.1
TITLE OF ISSUE:
Maintenance Agreement (Revised) with Rice Creek Watershed District for Channel Crossing
BACKGROUND AND SUPPLEMENTAL INFORMATION:
At the last City Council meeting, an agreement between the city and Rice Creek Watershed District (RCWD)
was approved with regard to the maintenance of a culvert under 21st Avenue, which conveys Judicial Ditch 3
(under RCWD's jurisdiction). As design details of the Amazon development are finalized, the watershed noted
that an additional culvert needs to be added to the agreement. The attached revised agreement acknowledges
that additional culvert. The exhibit showing the location of the culverts has also been revised to be more
readable.
COST AND SOURCE(S) OF FUNDING:
No direct cost.
REQUESTED COUNCIL ACTION:
Motion to approve the revised agreement between the city and Rice Creek Watershed District regarding
maintenance of culverts within the watershed's easement.
For Clerk’s Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Agreement
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
MAINTENANCEAGREEMENT
Waterbody/ChannelCrossing
BetweentheRiceCreekWatershedDistrictand
CityofCenterville,Minnesota
ThisMaintenanceAgreementΛͻ!ŭƩĻĻƒĻƓƷͼΜismadebyandbetweentheRiceCreekWatershed
District,awatersheddistrictwithpurposesandpowerssetforthatMinnesotaStatutesChapters
103Band103Dandadrainageauthoritypursuanttochapter103EofthelawsoftheStateof
Minnesota(RCWD),andCITYOFCENTERVILLE,aMinnesotamunicipalcorporation
ΛͻtĻƩƒźƷƷĻĻͼΜ͵
RecitalsandStatementofPurpose
WHEREAS pursuanttoMinnesotaStatutes§103D.345,theRCWDhasadoptedandimplements
RuleG,ͻ/ƩƚƭƭźƓŭƭofNatural&ArtificialConveyance{ǤƭƷĻƒƭͲͼandRuleI,ͻ5ƩğźƓğŭĻ{ǤƭƷĻƒƭͼͳ
WHEREAS RCWDRuleIimposescertainrequirementstoensureastructureplacedina
waterbodysystemismaintainedtoperformasdesigned;
WHEREAS asapartoftheworkapprovedunderPermit16060,Permitteeisinstallinga
structurewithinawaterbodysystemsubjecttorequirementsofRCWDRuleI.
WHEREAS inaccordancewithRCWDRuleGandasaconditionofPermit16060,Permitteemust
maintainthestructureinperpetuity,anditsobligationtodosomustbememorializedbya
maintenanceagreement;
WHEREAS PermitteeandtheRCWDexecutethisAgreementtofulfillthisconditionofPermit16
060,andconcurthatitisbindingandrestsonmutualvaluableconsideration;
THEREFORE:
1.Permittee,atitscost,willmaintainthestructurelabeledonExhibitAas DrainageEasement,
st
CulvertforJudicialDitch3and21Avenuewestditchculvertoutlet.
2.Permitteewillinspectthestructureatleastannually.
3.Permitteewillmaintainthestructureingoodrepairtopreservehydraulicandnavigational
capacityinaccordancewithRCWDapprovedplans;providefornonetincreaseinfloodstage
beyondthatofRCWDapprovedplans;avoidincreasedscour,erosionandsedimentation,water
qualityimpactandchangetotheexistingflowline/gradient;andpreventconditionsthat
promotehydraulicornavigationalobstruction.
4.Permitteewillrepairerodedorotherunstableconditionsresultingfromthestructureas
promptlyasweatherandseasonalconditionsallow.
dinaccordancewiththisdeclaration,theRCWDmay
5.Ifthestructureisnotbeingmaintaine
givewrittennoticedetailingthedeficiency.Ifthedeficiencyhasnotbeencorrectedwithin
twenty(20)daysafterreceiptofthisnotice,orarrangementsdeemedadequatebytheRCWD
1
havenotbeenmadewithinthatperiod,thentheRCWDwithoutfurthernoticemaytakesteps
thatitdeemsreasonabletocorrectthedeficiency,andmayhaveaccesstothePropertyduring
reasonabletimesforthatpurpose.TheRCWDwillprovidenoticebeforeentryandexercisedue
caretoavoiddamagetotheProperty.Withinthirty(30)daysofreceiptofinvoicetheRCWD
shallbereimbursedforallcostsincurredincorrectingthedeficiency,includingadministrative
overheadandreasonableattorneys'fees.
6.Anynoticeunderthisdeclarationshallbesentbycertifiedmail,returnreceiptrequested,or
deliveredtothefollowingaddress:
CityofCenterville
CityAdministrator
1880MainStreet
Centerville,MN55038
Withacopyto:
Berglund,Baumgartner,Kimball&Glaser,LLC
Attention:KurtB.Glaser
333WashingtonAvenueNorth,Suite405
Minneapolis,Minnesota55104
KGlaser@BBKGLaw.com
ttertotheRCWDreferencingthepermit
Permitteemaychangethisaddressbyacertifiedle
number.
7.IfPermitteeconveysintoprivateownershipafeeinterestinalloranyportionofthepublic
propertythatissubjecttothisAgreement,itmustrequireasaconditionofsale,andenforce:(a)
thatthepurchaserrecordadeclarationonthepropertyincorporatingthemaintenance
requirementsofthisAgreement;and(b)thatrecordationoccureitherbeforeanyencumbrance
isrecordedonthepropertyor,ifafter,onlyasaccompaniedbyasubordinationandconsent
executedbytheencumbranceholderensuringthatthedeclarationwillrunwiththelandin
perpetuity.IfPermitteeconveysintopublicownershipafeeinterestinalloranyportionofthe
propertythatissubjecttothisAgreement,itmustrequireasaconditionofthepurchaseand
saleagreementthatthepurchaseracceptanassignmentofallobligationsvestedunderthis
Agreement.
8.ThisAgreementisinforceforfiveyearsfromthedateonwhichitisfullyexecutedandwill
renewautomaticallyforfiveyeartermsunlessterminatedbytheparties.ThisAgreementmay
beamendedonlyinawritingsignedbytheparties.
9.TherecitalsareincorporatedasapartofthisAgreement.
2
INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreement.
RICECREEKWATERSHEDDISTRICT
By_______________________________Date:
RCWDAdministrator,NickTomzcik
CITYOFCENTERVILLE
BY:____________________________________Date:
D.Love,Mayor
AND___________________________________Date:
MarkStatz,CityAdministrator
3
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
June 21, 2022
Administration
VIII.2
TITLE OF ISSUE:
2022 Thin Overlay and City Hall Parking Lot Improvements
BACKGROUND AND SUPPLEMENTAL INFORMATION:
After a three-year hiatus to facilitate the street reconstruction in downtown, the Thin Bituminous Overlay
Program is gearing back up. Attached is a Feasibility Report with details of the project, which also includes
work on the City Hall Parking Lot.
The city has traditionally partially assessed these overlay projects to adjoining properties. In order to do that,
we must follow the process laid out in MN State Statute Chapter 429. This process includes a Feasibility
Report and two public hearings, among other things.
The anticipated balance in the Street Fund at the end of 2022 will be $820,000 to cover this project's costs.
COST AND SOURCE(S) OF FUNDING:
$711,000; General Fund (Street Fund)
REQUESTED COUNCIL ACTION:
Motion to approve Resolution 22-0XX Accepting the Feasibility Report and Calling for a Public Improvement
Hearing.
For Clerk’s Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
X
Vote Record: Aye Nay
_____
_____
Feasibility Report
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
Feasibility Report For
2022 Thin Overlay Program/City Hall Parking
Lot Improvements
Prepared for:
City of Centerville, Minnesota
June 2022
Stantec Project No. 193805625
Stantec Consulting Services Inc.
733 S Marquette Ave Suite 1000, Minneapolis, MN 55402
June 16, 2022
Honorable Mayor and City Council
City of Centerville
1880 Main Street
Centerville, MN 55038-9794
Re:2022 Thin Overlay Program
City of Centerville, MN
Stantec Project No.: 193805625
Dear Mayor and Council:
Please find the attached Feasibility Study for the proposed 2022 Thin Overlay Program/City Hall
Parking Lot Improvements project, meeting the requirements under MN State Statute 429. The study
finds the improvements necessary, cost effective, and feasible from an engineering standpoint.
We will be on hand at the next City Council meeting to discuss the findings of this Study with you
and the Council. If, after reviewing the report, the Council wishes to move to the next step in the
project process, it would be appropriate for them to “Accept the Feasibility Study” and “Call for a
Public Hearing”.
Respectfully,
STANTEC CONSULTING SERVICES INC.
Kellie M. Schlegel, PE
Senior Associate
(651) 775-5622
Kellie.schlegel@stantec.com
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision,
and that I am a duly Licensed Professional Engineer
under the laws of the state of Minnesota.
_________________________________________
Kellie M. Schlegel, PE
Date: 06/16/2022 Registration No.: 46200
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Table of Contents
Table of Contents ..................................................................................................................................... 1
Introduction ............................................................................................................................................... 2
Project Background ............................................................................................................................................. 2
Project Financing .............................................................................................................................................. 2
Project Summary and Proposed Improvements................................................................................ 3
Project summary ................................................................................................................................................... 3
Project Costs .............................................................................................................................................. 4
Construction Costs ............................................................................................................................................... 4
Soft Costs ................................................................................................................................................................ 4
Project Costs .......................................................................................................................................................... 4
Project Financing/Assessments ............................................................................................................. 5
Project Financing .................................................................................................................................................. 5
Schedule .................................................................................................................................................... 6
Conclusions and Recommendations .................................................................................................. 7
Conclusions............................................................................................................................................................ 7
Recommendations .............................................................................................................................................. 7
Appendix A – Figures
Appendix B – Assessment Roll
Appendix C – Cost Estimates
City of CentervillePage 1
2022 Thin Overlay Program193805625
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Introduction
PROJECT BACKGROUND
In 2013, Centerville’s public works staff suggested moving to a new method of pavement
management for the City’s streets. Having completed more intensive reconstructions or pavement
replacement projects on most city streets, the city’s streets were now just in need of more routine
maintenance. Given some experience with prematurely failed seal coats and with new information
from the Minnesota Department of Transportation, it was decided to move to a program of thin
th
bituminous overlays, rather than traditional chip seal projects. This year’s project would mark the 5
year of administering the Thin Overlay Program.
P ROJECT F INANCING
The City Council has recovered portions of the project costs through special assessments in each of
the four previous years, with the remainder coming out of the city’s general levy budget for the Thin
Overlay Program. Additionally, in 2016, the city began collecting franchise fees through private
utilities serving the community. These funds are intended for use in the street fund and Thin Overlay
Program. This report outlines the proposed project financing methods.
City of CentervillePage 2
2022 Thin Overlay Program193805625
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Project Summary and Proposed Improvements
PROJECT SUMMARY
Streets to be included in the 2022 Thin Overlay Program are shown in the table below and in Figure 1
in the Appendix. All the streets, except Progress Road, are within the Hunters Crossing and Pheasant
Marsh neighborhoods, and were constructed in the early 2000’s. Locations were determined by the
Centerville Thin Overlay Program’s goal of overlaying streets around the age of 15 years since the
last improvement, coupled with site investigations by the city engineer and public works director to
assess the condition of various streets. All streets listed will receive a 1-inch mill and overlay. The mill
depth may vary at the crown as needed to establish better cross-slope as needed. Milled areas will
receive bituminous tack and a bituminous wear-course. All castings will be adjusted as needed with
either steel adjusting rings or replacement of all rings with new concrete adjustment rings and an
external seal. It is anticipated that a minimal amount of concrete curb replacement and
bituminous patching will be needed as well. Curb replacement quantities and bituminous patching
needs will be addressed by the City’s public works department prior to the project bid.
In addition to the overlay streets, the City Hall parking lot is in need of rehabilitation. The scope of
the work is detailed in Figure 4 and includes a full reconstruction of the SW corner of the parking lot
as well as a full depth mill and pave over the rest of the parking lot. The project also includes
regrading the existing channel from the parking lot to the pond to the south, and installation of an
ADA compliant pedestrian ramp and various sidewalk improvements.
ProposedYear Constructed/Previous
Road NameLength \[ft\]
Overlay DepthImprovement
Beaver Pond Way1”2000-2006
1775
Hunters Ridge Lane1”2003
1265
Dupre Road – West of Centerville Rd1”2006
975
Dupre Road – East of Centerville Rd1”2001
3300
Widgeon Circle1”2006
235
Mallard Way1”2002
475
Grouse Hollow1”2001
180
Pheasant Lane – N of Partridge
1”2002
200
Place
Pheasant Lane – S of Partridge
1”2002
365
Place
Partridge Place1”2002
1480
Progress Road1”2006 (Seal Coat)
340
Total10,590
City of CentervillePage 3
2022 Thin Overlay Program193805625
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Project Costs
CONSTRUCTION COSTS
Cost estimates for each of the roads and the parking lot are shown below. This cost estimate is
based on bid prices from recent bid prices and include a 20% contingency.
SOFT COSTS
In addition to construction costs, other costs which affect the overall project costs include legal,
engineering feasibility, design and construction administration costs. These costs are included in the
total project costs presented below.
PROJECT COSTS
Total project costs are the total of both construction and soft costs and are summarized below:
Estimated Project
ApproximateEstimated Total
LocationCosts Per Lineal
Length \[LF\]Project Costs
Foot
1” Overlays
Beaver Pond Way*
1775$50.50$92,000
Hunters Ridge Lane*
1265$50.50$60,000
Dupre Road – West of Centerville Rd
975$50.50$47,000
Dupre Road – East of Centerville Rd
3300$50.50$155,000
Widgeon Circle*
235$50.50$16,000
Mallard Way*
475$50.50$22,000
Grouse Hollow*
180$50.50$16,000
Pheasant Lane – N of Partridge Place
200$50.50$10,000
Pheasant Lane – S of Partridge Place
365$50.50$17,000
Partridge Place*
1480$50.50$82,000
Progress Road
340$50.50$18,000
TOTAL OVERLAY
10,590$535,000
City Hall Parking Lot Improvements
Full Depth Removal and Pave
--$91,000
Reconstruct SW Quadrant
--$68,000
Channel Improvements
--$7,000
Pedestrian Improvements
--$10,000
TOTAL CITY HALL PARKING LOT
$176,000
Estimated Total Project Cost$711,000
*Length includes equivalent footages to account for cul-de-sacs
City of CentervillePage 4
2022 Thin Overlay Program193805625
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Project Financing/Assessments
PROJECT FINANCING
Improvement projects like the thin overlay contemplated in this report can be financed in whole or
in part by a combination of funds from the City’s Thin Overlay program fund in the general levy and
Special Assessments under the authority of MN Chapter 429 law. In general, this law allows
municipalities to assess benefiting properties for all or a portion of the cost of public improvements.
The maximum amount which can be assessed is the lesser of the total project costs (divided
uniformly over the same classes of property) or the increase in property value afforded by the
improvement to the benefiting properties.
Thin Overlay Improvements
For this project, and in keeping with the City’s Special Assessment Policy, residential property
assessments are proposed on a per parcel basis.
Typically, the amount being assessed in residential areas as a percentage of the project costs has
been approximately 25%. Therefore, the total assessable amount for this project should not exceed
25% of the total project costs. The remainder of the costs would be funded via the City’s General
Levy/Street Fund.
See Figure 3 for the benefitting properties to be assessed.
Parking Lot Improvements
The proposed parking lot improvements will be funded via the City of Centerville’s General
Levy/Street Fund.
Financing Summary by Funding Source
Special AssessmentsGeneral FundTotal
Thin Overlay$133,750$401,250$535,000
City Hall Parking Lot$0$176,000$176,000
TOTAL$133,750$577,250$711,000
City of CentervillePage 5
2022 Thin Overlay Program193805625
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Schedule
Below is a proposed project schedule:
Order Feasibility ReportJune 8, 2022
Accept Feasibility Report/Call for a Public Improvement
June 20, 2022,
Hearing/Order Plans and Specifications
Send Legal Notice to Paper for HearingJune 23, 2022
Hearing Notice Publishes in PaperJune 28, 2022
Public Improvement HearingJuly 11, 2022
Approve Plans and Specifications/Authorize BiddingJuly 11, 2022
Send Ad for Bid to PaperJuly 14, 2022
Publish Ad in Paper/Trade PublicationJuly 19, 2022
Public Improvement HearingJuly 11, 2022
Open BidsAugust 9 or 10, 2022
Council Review Bids/Consider AwardAugust 10, 2022
Begin ConstructionSeptember 2022
End ConstructionNovember 2022
Assessment HearingUpon Project Completion
City of CentervillePage 6
2022 Thin Overlay Program193805625
2022 THIN OVERLAY PROGRAM/CITY HALL PARKING LOT IMPROVEMENTS
Conclusions and Recommendations
CONCLUSIONS
If the Council wishes to maintain their bituminous roadways to a reasonable standard which
promotes the general safety and convenience of the traveling public and wishes to avoid
escalating maintenance costs on aging roadways by taking a proactive approach, then the
improvements described herein are necessary, cost effective and feasible.
RECOMENDATIONS
The following are our recommendations if the Council wishes to move forward with this project:
1.Accept this report and adopt its findings.
2.Call for and hold a Public Improvement Hearing, notifying affected residents.
3.Consider any changes to the project scope (including cancelation or delay of the project)
based on public input.
4.Authorize Plans and Specifications and Bidding
5.Open Bids and Award the Contract.
6.Call for and Hold a Public Assessment Hearing, notifying affected residents.
7.Consider any changes to the assessments based on public input.
8.Adopt the Assessment Roll.
City of CentervillePage 7
2022 Thin Overlay Program193805625
Appendix A
Figures
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2022/06/15 2:17 PM By: Johnson, Brandon (Minneapolis)
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2022/06/15 1:04 PM By: Johnson, Brandon (Minneapolis)
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Appendix B
Preliminary Assessment Roll
Appendix C
Cost Estimates
OPINION OF PROBABLE COST
THIN OVERLAY IMPROVEMENTS
CENTERVILLE, MN
June 16, 2022
ITEMUNITQTYUNIT PRICECOST
MOBILIZATIONLS1$20,000.00$20,000.00
TRAFFIC CONTROLLS1$7,000.00$7,000.00
MILL BITUMINOUS SURFACE (1")SY2700$3.00$8,100.00
REMOVE AND REPLACE CURB AND GUTTERLF1130$32.00$36,160.00
BITUMINOUS PATCHING MIXTURETN100$160.00$16,000.00
ADJUST VALVE BOXEA35$400.00$14,000.00
ADJUST CASTING (IN STREET)EA55$700.00$38,500.00
ADJUST CASTING (CURB INLET)EA55$700.00$38,500.00
BITUMINOUS MATERIAL FOR TACK COATGAL2760$3.00$8,280.00
BITUMINOUS ASPHALT MATERIAL (Wear - 1")TON2300$80.00$184,000.00
STRIPINGLS1$1,000.00$1,000.00
SUBTOTAL$371,540.00
20% CONSTRUCTION CONTINGENCY$74,308.00
SUBTOTAL CONSTRUCTION COSTS$445,848.00
20% INDIRECT COSTS$89,169.60
TOTAL ESTIMATED PROJECT COSTS$535,017.60
OPINION OF PROBABLE COST
CITY HALL PARKING LOT IMPROVEMENTS
CENTERVILLE, MN
June 16, 2022
ESTIMATED PROJECT COST SUMMARY
SECTION 1 - FULL DEPTH MILL AND PAVE$91,000.00
SECTION 2 - RECONSTRUCT SW QUADRANT$68,000.00
SECTION 3 - CHANNEL GRADING$7,000.00
SECTION 4 - PEDESTRIAN IMPROVEMENTS$10,000.00
TOTAL ESTIMATED PROJECT COSTS$176,000.00
ITEMUNITQTYUNIT PRICECOST
SECTION 1 - FULL DEPTH MILL AND PAVE
MOBILIZATIONLS1$3,000.00$3,000.00
REMOVE BITUMINOUS SURFACE (3.5")SY2700$3.00$8,100.00
BITUMINOUS MATERIAL FOR TACK COATGAL140$3.50$490.00
BITUMINOUS ASPHALT MATERIAL (Non-Wear 2")TON350$80.00$28,000.00
BITUMINOUS ASPHALT MATERIAL (Wear - 1.5")TON250$90.00$22,500.00
SOLID LINE WHITE - EPOXYLF1100$0.75$825.00
SUBTOTAL$62,915.00
20% CONSTRUCTION CONTINGENCY$12,583.00
SUBTOTAL CONSTRUCTION COSTS$75,498.00
20% INDIRECT COSTS$15,099.60
SECTION 1 TOTAL ESTIMATED PROJECT COSTS$90,597.60
SECTION 2 - RECONSTRUCT SW QUADRANT
MOBILIZATIONLS1$2,500.00$2,500.00
REMOVE BITUMINOUS PAVEMENTSY670$5.00$3,350.00
REMOVE AND REPLACE CONCRETE CURB & GUTTERLF210$40.00$8,400.00
COMMON EXCAVATIONCY500$12.00$6,000.00
SELECT GRANULAR BORROWCY250$30.00$7,500.00
CLASS 5 AGGREGATETON330$18.00$5,940.00
BITUMINOUS MATERIAL FOR TACK COATGAL40$3.50$140.00
BITUMINOUS ASPHALT MATERIAL (Non-Wear 2")TON90$80.00$7,200.00
BITUMINOUS ASPHALT MATERIAL (Wear - 1.5")TON65$90.00$5,850.00
SUBTOTAL$46,880.00
20% CONSTRUCTION CONTINGENCY$9,376.00
SUBTOTAL CONSTRUCTION COSTS$56,256.00
20% INDIRECT COSTS$11,251.20
SECTION 2 TOTAL ESTIMATED PROJECT COSTS$67,507.20
SECTION 3 - CHANNEL GRADING
MOBILIZATIONLS1$2,000.00$2,000.00
CHANNEL EXCAVATIONCY30$40.00$1,200.00
RESTORATIONSY100$10.00$1,000.00
SUBTOTAL$4,200.00
20% CONSTRUCTION CONTINGENCY$840.00
SUBTOTAL CONSTRUCTION COSTS$5,040.00
20% INDIRECT COSTS$1,008.00
SECTION 3 TOTAL ESTIMATED PROJECT COSTS$6,048.00
SECTION 4 - PEDESTRIAN IMPROVEMENTS
MOBILIZATIONLS1$2,000.00$2,000.00
REMOVE AND REPLACE CONCRETE CURB & GUTTERLF12$40.00$480.00
REMOVE CONCRETE WALKSF150$3.00$450.00
CLASS 5 AGGREGATETON15$18.00$270.00
4" CONCRETE SIDEWALKSF350$8.00$2,800.00
6" CONCRETE PEDESTRIAN RAMPSF60$14.00$840.00
SUBTOTAL$6,840.00
20% CONSTRUCTION CONTINGENCY$1,368.00
SUBTOTAL CONSTRUCTION COSTS$8,208.00
20% INDIRECT COSTS$1,641.60
SECTION 4 TOTAL ESTIMATED PROJECT COSTS$9,849.60
City of Centerville
Res. #22-0____
Resolution Receiving Feasibility Report and Calling Hearing on Improvement
WHEREAS, pursuant to resolution of the council adopted June 8, 2022, a report has been prepared
by Stantec with reference to the proposed Improvements known as the 2022 City Hall Parking Lot
and Thin Overlay Street Improvements and this report was received by the council on June 21,
2022 , and
WHEREAS, the report provides information regarding whether the proposed improvement is
necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection
with some other improvement; the estimated cost of the improvement as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE,
MINNESOTA:
1. The council will consider the improvement of such streets and parking lots in accordance with
the reportand the assessment of abutting property forall or a portion of the cost of the improvement
pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of
$711,000.
th
2. A public hearing shall be held on such proposed improvement on the 11 day of July, 2022, in
the council chambers of the city hall at 6:30 p.m. and the clerk shall give mailed and published
notice of such hearing and improvement as required by law.
st
Adopted by the council this 21 day of June, 2022.
D. Love, Mayor
Teresa Bender, City Clerk
Administrator/Engineer’s Report
June 21, 2022
FETE DES LACS – JULY 12-17
A full schedule of events is now available (see next page of this report).
Register now for:
Kickball Tournament: bit.ly/fdlkickball22
5k/8k or Kids Run: ĬźƷ͵ƌǤΉŅķƌƩǒƓƭЋЋ
Co-Ed Softball Tournament: Call Todd at 651-308-0692 by 7/13
Cornhole Tournament: Call Ron Hogan at 651-353-0882 by 7/14
Thanks to all of our sponsors! We continue to set new fundraising records which enable us to
expand our festival offerings and ensure everyone has a great time. Mark your calendars now!
VOLUNTEER OPPORTUNITIES
We have a number of volunteer opportunities, including seats on our boards and commissions
as well as single-event openings that need to be filled. Volunteering is a great way to get to
know your neighbors and be a part of your community. Please call City Hall at 651-429-3232
with questions about any of these opportunities!
Parks & Recreation Committee – Open Seat
o Meets monthly on the First Wednesday at 6:30 PM
Economic Development Authority – Open Seat
o Meets monthly on the Third Wednesday at 6:30 PM
Planning and Zoning Commission – Two Seats
o Meets monthly on the first Tuesday at 6:30 PM
Fete des Lacs Volunteer
th
o Multiple spots for various events July 12-17
PARKS AND RECREATION
Strategic Plan
The Parks and Rec Committee continues work on its strategic plan. If you’d like to give input,
we are always happy to receive your thoughts. Just give us a call or email us at
info@centervillemn.com
Committee Seat Available
A vacant seat remains on the City’s Parks and Recreation Committee. Please call City Hall or
email info@centervillemn.com if interested.
Volunteer Appreciation Event
The second annual Volunteer Appreciation Event is being planned for this fall, by the Parks
and Recreation Committee.
Emerald Ash Borer
The Parks and Rec Committee has recommended the treatment of 19 specimen trees in the
city’s parks system against the Emerald Ash Borer. Other Ash trees in more wooded areas
will be monitored and removed, if diseased.
ADMINISTRATION
Website Update
th
Staff met with CivicPlus on May 26 for the website
redesign kickoff meeting, and is in the process of
uploading data for the CivicPlus project team. The design review committee, will meet with
the art director on the CivicPlus project team next week to discuss design options.
Met Council 2050 Regional Development Guide Transportation Policy Plan Tech. Work Group
City Administrator/Engineer, Mark Statz has joined the Met Council’s Transportation Policy Plan
Technical Working Group. This group is meeting periodically to formulate goals for the
region’s transportation network. Mark felt that having Centerville’s voice at the table and a
part of this group was valuable. Often, small, ex-urban cities are left out of these conversations,
because they do not have the necessary technical staff or cannot afford to have consultants
attend these types of meetings. Updates on this committee’s activities will be included in the
Administrator’s Report as the process moves forward.
Meeting and City Hall Schedule
July 20, 2022, 2022 6:30 p.m. – Economic Development Authority
July 19, 2022, 6:30 p.m. - Planning & Zoning Commission meeting
July 11 (on agenda for rescheduling), 2022, 6:30 p.m. – City Council Meeting
July 6, 2022, 6:30 p.m. – Parks & Recreation Committee meeting
CENTERVILLE CARES
June is National PTSD Awareness
Month. For people living with PTSD,
the symptoms can cause significant
distress. Some people suffer from a
variety of symptoms with varying
degrees of severity. They can range
from irritability, difficulty sleeping,
being jumpy or easily startled, to
suicidal thoughts and self-destructive
behaviors. Others may repeatedly experience the trauma in the form of flashbacks, nightmares
or intrusive thoughts about the event. Both the medical and military communities acknowledge
the realities of PTSD. Effective treatment is available, and it varies by individual. The most
important things are to encourage them to get help and realize you or your loved one are not
alone in this battle. For more information on resources for PTSD, visit the Department of
Veterans Affairs official site.
ECONOMIC DEVELOPMENT
Economic Development Board (EDA) Upcoming Vacancy
The Centerville Economic Development Authority (EDA) is looking for interested citizens to
serve on the EDA board. Members of the EDA play an integral role in the community by
providing assistance to local businesses and prospective businesses, thereby encouraging
investment in the community. If you are interested in serving on the EDA board, please contact
the city at 651-429-3232 to learn more! Eligible candidates must either reside in Centerville,
or own a business within the city’s boundaries.
Centerville South Storage Ribbon Cutting
Photo taken by North Metro TV
thth
Centerville South Storage, located at 6965 20 Avenue, had their Ribbon Cutting on June 7
at noon. There were approximately (20) attendees, including Mayor D. Love, Council members
Michelle Lakso and Russ Koski, City Administrator Mark Statz, Assistrant City Administrator
Athanasia Lewis, EDA President Jeff Hanzal, Executive Director of the Quad Area Chamber
Dorothy Rademacher, Michelle Koch from Main Street Marketers, a few active chamber
members, and staff from North Metro TV. Co-owner Joe Benson, shown above with the
scissors, cut the ribbon. Welcome to Centerville!
Hugo Business Association (HBA) – HBA held their monthly meeting on June 14th. The
HBA president reported that their Hugo Good Neighbor Days, held over the weekend, was
successful. There was also an update on local development projects, including a residential
development of 218 homes and the stop sign by new school.
Quad Area Chamber of Commerce
The Quad Area Chamber of Commerce held a
speed networking event (left), hosted by the city’s
th
EDA and A Home Enhanced, on June 15 at
Kelly’s. There were more than a dozen attendees,
including a couple of people who work in
Roseville, White Bear Lake and Hugo. Attendees
included realtors, marketeing professionals,
staffing agency professionals, performing arts
educators, assisted living representatives and
small business professionals.
PUBLIC SAFETY
Centennial Lakes Police Department
The Centennial Lakes Police Department selected Corporal Katy Mannin as
its next detective, filling the vacancy created by former detective Dennis
Spreng’s retirement. Katy will assume her new responsibilities later this
summer after staffing issues involving patrol are sorted out. Police Chief Jim
Mork said the following about Katy: “Katy Mannin has prepared
herself well for her new position as a detective. She was promoted to
Corporal in April of 2021, and she continues to be a great role model to
others. She truly is an example of serving our communities with
courage and compassion. Her strong work ethic and positive attitude
will serve us well as a very valuable member of our CLPD team. I’m
really glad she has accepted this challenging new position.”
As of June 15th, Corporal Jon Krueger has worked for CLPD for 25 years!
Police Chief Jim Mork said, “In this day and age of employee
committement and retention issues, this is a huge accomplishment. We
are a better agency because of Corporal Krueger’s professionalism and
dedication!
Congratulations Corporal Kreuger! We are grateful for your years of
service!
COMMUNITY DEVELOPMENT
Project Map
Staff has prepared a map of all active developments to help everyone get a better picture of
what’s happening around our community. The number you see at the heading of each item in
this section corresponds to a number on the map, which is attached to the end of this report.
(9) Block 7 Property (Downtown) – “Sorel Quarter”
An application for final plat has been received.As the developer and city staff continue work
on a developer’s agreement, we anticipate the council being able to consider approval of
th
everything at its July 11 meeting.
Centerville Elementary School Expansion
The school’s expansion project is nearly complete. Staff has planned an open house during
Fete des Lacs (July 14), from 5 to 7 pm.
stnd
(3)(4) Old Mill Estates 1 and 2 Additions
The developer has begun work and is looking to finalize his punch list by July 15. Once this is
done, the city can release their letter of credit.
City staff and the homeowner adjacent to the trail on Old Mill Court have been exploring an
alternative to the boardwalk concept. In short, we would be moving a retaining wall, without
encroaching on the wetland. The wall can move about 4 to 5 feet, which is looking like a more
financially feasible option at this point and one that both the city and homeowner can be happy
with.
th
(16) Centerville Storage (20Ave. Centerville South Storage)
A Grand Opening was held on June 7, from Noon to 1 PM. See a photo from the event above.
Come check it out!
(1) Bay View Villas (Waterworks Site)
Staff met with the developer to review remaining punch list items. A deadline has been set for
July 15 to complete the items.
(8) Atlas Villas Memory Care Project (1825 Main Street)
A one-year extension to the Interim Use Permit was granted to allow time for the facility to
staff up and to account for delays due to supply chain issues and labor shortages.
(10-14) Rehbein Commercial
The bituminous trail along the south side of Michaud Way received its first lift of asphalt.
Punch list items and boulevard restoration will follow.
(13) Kwik Trip
Staff has been working with Kwik Trip’s staff to get securities and other agreements in place.
The owner has communicated that construction could begin by mid-summer, 2022.
Recently, the site’s engineer finalized plans for the right turn lane to be constructed on Main
Street on the south side of the store and obtained signatures from both the City and County
thst
Engineers. With this work, the sidewalk from 20 to 21 Avenues on the north side of Main
st
Street and up 21 Avenue from Main Street to Michaud Way will be constructed.
(11) Norbella Senior Living
Work on the interior of the building continues, including HVAC, plumbing and electrical. A
September opening is still the target.
(2) Peterson Shores
The plat has now been recorded and the newly created lot is on the market.
(17, 19) Rehbein Industrial
Paving of the base course of asphalt is now complete and boulevards have been seeded.
(19) Sutton Transport
The buildings walls have been erected and work on the site utilities continues.
(15) 2050/2070 Main Street – American Roofing Supply
Work on the site is in full swing, while work on the building renovations continues, inside.
(18) Max Storage (Fairview Street)
A building permit application has now been received. Staff also met with the owners to
discuss scenarios related to the possible realignment of Fairview Street.
(17) Amazon Fulfillment Center
City staff have been working with Ryan Companies and Amazon compiling legal documents
as they approach closing on the purchase of the property, which is anticipated next week.
Construction is expected to begin in July of 2022 and should wrap up in the fall of 2023.
City engineering staff will be working with County and Lino Lakes engineers to begin
prioritizing the use of transportation related funds from the development. A first step will be
th
to complete a corridor study of the 20 Avenue (CSAH 54) route from Main Street to Birch
Street. This study will help guide intersection improvements to enhance safety and ensure
traffic flows freely.
Development Inquiries
Developer looking for 5+ acres of land to construct 250 to 500 unit market rate apartment.
Developer looking to construct 100+ unit apartment with affordable component.
CODE ENFORCEMENT
General
Grass mowing
COMMUNITY ENGAGEMENT
Web Site
Administrator’s Report uploaded
Social Media
Committee Agendas/Packets uploaded Meeting Agendas
Public Hearings
Reader Board
Meeting Schedules
Community Email List
Community Events Administrator’s Report
Meeting Agenda
SEWER AND WATER
Commercial Water Connection Fee Assistance
At the last City Council meeting, the Council voted to extend the program through the end of
2023. The program offers half-priced hook-up charges for businesses hooking to city water.
Wellhead Protection Plan
The Minnesota Department of Health held a kick-off meeting with city staff and consultants
for the implementation of the city’s Part-2 Wellhead Protection Plan. The group reviewed
items in the documents and the timelines associated with various activities. Staff will be
following up on the action items over the course of the next few months.
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KALONILFOYTIC
SE
JANUARY2022JULY2022
2022
SMTWTFSSMTWTFS
112
35678356789
244
910111213141510111213141516
1617181920212217181920212223
2324252627282924252627282930
303131
FEBRUARY2022AUGUST2022
D.LOVE..........................................................MAYOR
SMTWTFSSMTWTFS
COUNCIL MEMBER
RUSS KOSKI................................
55
123412346
COUNCIL MEMBER
MICHELLE LAKSO.......................
COUNCIL MEMBER
STEVE KING................................
6789107891013
11121112
COUNCIL MEMBER
DARRIN MOSHER.......................
1314151617181914161517181920
MARK STATZ............CITY ADMINISTRATOR / ENG.
2021222324252621222324252627
...CITY ADMINISTRATOR
TERESA BENDER...................................CITY CLERK
2828293031
27
BRUCE DEJONG.....................FINANCE DIRECTOR
KRIS SWEENEY.....................SR. ACCOUNT CLERK
PAUL PALZER..........................PUBLIC WORKS DIR.
MARCH2022SEPTEMBER2022
SMTWTFSSMTWTFS
DAN SCHMITZ.......................BUILDING INSPECTOR
353
12412 TEDD PETERSON............................PUBLIC WORKS
JAMES HUISENGA...........................PUBLIC WORKS
678910111245678910
SPECIAL EVENTS
1314151617181911121314151617
JAN. 14 ..........ICE SKATING PARTY - LAMOTTE PARK
2021222324252618192021222324
FEB. 12 ...........ICE SKATING PARTY - LAMOTTE PARK
APRIL 22.......................................................EARTH DAY
282930312526282930
2727
JUNE 14, 21 & 28...........................MUSIC IN THE PARK
JUNE 10 & 11.................................GARAGE SALE DAYS
JUNE 18..........8am-12 noon CITY WIDE CLEANUP DAY
APRIL2022OCTOBER2022
JULY 5, 12, 19, & 26........................MUSIC IN THE PARK
SMTWTFSSMTWTFS
JULY 7, 14, 21, & 28............................MAIN ST. MARKET
121
JULY 12-17..............................................FETE DES LACS
34567892345678
AUG. 2....................................................NIGHT TO UNITE
AUG 4,11.............................................MAIN ST. MARKET
101112131415169101112131415
AUG 9..................................STATE PRIMARY ELECTION
AUG16..........................................MUSIC IN THEPARK
1819202316181920
172122172122
NOV 8.................................STATE GENERAL ELECTION
2425262728293023242526272829
TBD..................................................MOVIE IN THE PARK
3031
CITY COUNCIL MEETING
MAY2022NOVEMBER2022
PARKS AND REC. COMMITTEE
SMTWTFSSMTWTFS
PLAN. AND ZONING COMMISSION
123456712345
NORTH METRO TELECOM COMMISSION
8910111213146789101112
6:00 PM - 1301 81st AVE. NE, SLP
1516171819202113141516171819
ECONOMIC DEVELOPMENT AUTHORITY
2325262820232526
222427212224
FETE DES LACS
29303127282930
PLANNING COMMITTEE - 5:00pm
FIRE STEERING - 6:00
200 CIVIC HGTS CIRCLE, CIRCLE PINES
JUNE2022DECEMBER2022
ANOKA CNTY FIRE PROTECTION COUNCIL
SMTWTFSSMTWTFS
7:00pm - LOCATION VARIES
1234123
P.D. GOVERNING BOARD - 7:00
54 NORTH RD., CIRCLE PINES
55
678910114678910
HOLIDAY-CITY HALL CLOSED
13151618131516
12141711121417
SPECIAL EVENTS
1920212223242518192021222324
NOTE:
All meetings begin at 6:30 PM unless otherwise noted.
262728293025262728293031
In-person meetings will be held at City.
All meetings are Live Streamed:
www.northmetrotv.com/centerville-stream/
I:\\616\\616GEN\\cad\\dwg\\616COLORCAL-2022
Annual Fete des Lacs
logo design competition
FETE DES LACS
First Place Awards:
Aubrey R. (left) &
Makena L.
(below)
“Centerville Strong”“Centerville Strong”
Kvmz!23.28-!3133!!Dfoufswjmmf-!NO
EVENT SCHEDULE
Indicates a FREE event.
*
TUESDAY, JULY 12
All Tuesday events located at Hidden Spring Park. LionsConcessions & Desserts for purchase.
6:30 PM Fete des Lacs Opening Ceremony. Welcome by Mayor D. Love & Lions President Ron Hogan
*
6:30 PM For more info visit: bit.ly/centervillemitp
*
WEDNESDAY, JULY 13
All Wednesday events located at St. Genevieve’s Parish Community Center. Lions Concessions & Desserts for purchase.
6-8 PM
Find more information at:
*
Touch-A-Truck: Police Cars, Fire Trucks, & Ambulance; DIY First Aid Kits Hosted by Scouts BSA
FETEDESLACS.ORG
Troop 136, K9 Unit Demo, Life Link III Helicopter Landing, Fire Trailer Demos, and more
THURSDAY, JULY 14
MINI-MEDALLIONS
5 PM-7 PM Centerville Elementary Open House
*
Chance to win $100 on four nights.
5:30-7:30 PM
*
Chamber of Commerce will feature small businesses with special giveaways.
CENTERVILLE ELEM
6 PM
*
OPEN HOUSE
7 PM Concessions for purchase.
*
updates, learn about Community
FRIDAY, JULY 15
KIDSDANCE Kid-friendly DJ
5 PM To register: visit bit.ly/fdlkickball22
and dancing on Friday night.
5-9 PM
6-8:30 PM
FIREWORKS
*
7 PM
Friday night!
*
10 PM
*
5K/8K & KIDS RUN 5K/8K
and Kids Run. To register, visit: bit.ly/
SATURDAY, JULY 16
fdlruns22
All Day
All Day Timing will vary based on registered teams. Register at
PARADE Great community and
bit.ly/fdlkickball22.
Timing will vary based on registered teams. To
All Day
visit fetedeslacs.org/parade.
register: Call Todd at 651-308-0692 by 7/13.
SPONSORED BY:
7:30 AM Register at bit.ly/fdlruns22 or day of.
8:30 AM Sponsored by Apple Academy. Register at bit.ly/fdlruns22 or day of.
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10 AM To register: Call Ron Hogan at 651-353-0882 by 7/14.
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11 AM Sponsored by.
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Noon•Ice Cream Social
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Noon-4PM•quadareachamber.org
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Noon-4PM•
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Noon-5PM•
BARK PARTY
*
Noon-5PM•
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Noon-5PM•Lions KidSight USA Community Eye Screening for kids 6 mo-6 yrs.
CLIMBING WALL
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Noon-5PM•A unique mobile video gaming theater for all ages.
*
1-4 PM•Car Show by Cops-n-Rodders
*
8-11 PM (cover charge $5)
®
GAMETRUCK A unique mobile
SUNDAY, JULY 17
video gaming theater, play for free!
Noon
*
COVER BAND 80hD
B!TQFDJBM!UIBOL!ZPV!UP!PVS!BMM!PG!PVS!GFTUJWBM!TQPOTPST"
Njexftu!
Cftu!
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