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Home My WebLink About2022-07-06 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, July 6, 2022 6:30 p.m. VIA Zoom, Zoom Link: https://us02web.zoom.us/j/173583122 Or you may watch the live stream at: https://northmetrotv.com/centerville-stream/ COMMITTEE MEETING I. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Jonathan Osthus, Minnesota Department of Agriculture (Emerald Ash Borer) 2. Ms. Dorothy Radermacher, Quad Area Chamber of Commerce IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. Donation/Monument Policy VI. COMMITTEE BUSINESS (NEW) 1. Volunteer Appreciation Event Planning a. Date (August 13, 18, September 13 or 15, 2022) b. Food/Drink c. Certificates (Yes/No?) d. Place (Fire Station?) e. Thank You Items (Purchased Î Water Bottles & Chapstick on Display) 2. Chain of Lakes Rotary, Walk Club (https://chainoflakesrotary.com/) Î Info. & Potential for Collaberation 3. EDA Swag Bags Î P & R Inclusion of Items (Chapstick, Qty. 150 @ $242.38) 4. Purchase of Member Identification Items (Hats, Qty. 10 @ $215.10 & Shirts, Qty. 10 @ 5. Blanket Inventory Usage 6. Amendment to City of Centerville Permit Î Bald Eagle Water Ski Club to Allow Installation of a Boat Lift, Selling Items and Misc. Updates VII. APPROVAL OF MINUTES 1. June 1, 2022 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates a. Pilot Ash Tree Treatments (Rainbow Tree Service) b. Main Street Market (Kick-Off July 7, 2022) 2. Council Liaison Update 3. Park Trees Sub Committee 4. No Mow May Î Sub Committee (Seeley & Errickson-Grahek) IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT INFORMATION Centennial Little League Extended Season Schedules REMINDERS Planning & Zoning Commission Î Tuesday, July 19, 2022 City Council Meeting Î Wednesday, July 11, 2022 Economic Development Authority Î Wednesday, July 20, 2022 Parks & Recreation Committee Î Wednesday, August 3, 2022 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation III.1 TITLE OF ISSUE: Mr. Jonathan Osthus, MDA - Emerald Ash Borer BACKGROUND AND SUPPLEMENTAL INFORMATION: Several weeks ago a DNR representative appeared at City Hall stating that they were documenting Ash trees within a specific area of the City. She stated that they would be completing a three year study regarding Emerald Ash Borer. I asked if she could provide me with someone who could fill us in on information regarding Emerald Ash Borer and the study. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation III.2 TITLE OF ISSUE: Ms. Dorothy Radermacher, Exec. Dir, Sec./Member Rep., Quad Area Chamber of Commerce BACKGROUND AND SUPPLEMENTAL INFORMATION: Ms. Radermacher would like to discuss with you a recent grant (SHIP) received by the Chain of Lakes Rotary Club. She would also like to gauge your interest in a Walk Club for Centerville. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation V.1 TITLE OF ISSUE: Donation/Monument Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: The presented Donation/Monument Policy is a draft that staff provided. The original was provided by the League of MN Cities - Sample Policies from other communities within the State of MN. The Policy is a guide for the Committee/Donor/Staff assisting in expectations, working in collaboration, an application for the donor, etc. All donations are accepted by the City Council via Resolution. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Review and possible adoption. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Draft Policy Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular City of Centerville Parks, Trails & Recreation Donation and Memorial Policy PURPOSE The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements, either as a result of a cash or physical property donation. These donations may include, but are not limited to, park land, benches with suitable base , bicycle racks, picnic tables, benches, trees, public art, monuments (by exception only), drinking fountains, playground equipment, flags, and other types of park or trail accessories. The City desires to encourage donations while at the same time manage aesthetic impacts and mitigate on-going maintenance costs. Development of public facilities is expected to be the result of careful planning and quality construction. In addition, public facilities are expected to be maintained to a standard acceptable to the community. Guidelines and standards established by this policy will apply to all donations made after the date this policy was adopted. Donations of any kind become the property of the City of Centerville. STANDARDS FOR DONATION Acquisition or Purchase: The City and the community have an interest in ensuring that park elements purchased and installed be of high quality related to style, appearance, durability and ease of maintenance. Appearance and Aesthetics: The City and the community have an interest in ensuring the best appearance and aesthetic quality of their public facilities. Park elements and/or their associated donation acknowledgements should reflect the character of the park or facility it is placed. All park elements will be installed in such a manner that will not substantially change the character of a park or facility or its intended use. No donation may reflect a political or rebellious statement or position; and may not mention any form of deity. Park Plan: When applicable the donation of a park element for a specific park or facility, should conform to the park plan for that park. If no plan exists or if a plan exists, but does not identify a particular park element proposed for donation, the City may accept the donation under certain conditions. Under this circumstance the donation must (1) meet a true need of the park or facility, (2) not interfere with the intended current or future use of the park or facility, and (3) not require the relocation of other equipment or infrastructure to accommodate the donation or request for placement. In the opinion of the City, a park or facility may be determined to be fully developed and the opportunity for donations would not be feasible. Cost(s): The City has an interest in ensuring the donor covers the full-cost for the purchase and installation of donated park elements. The City also has an interest in ensuring that on-going maintenance costs do not negatively impact the resources available for maintenance of other City park facilities. Donation Acknowledgements/Memorial Plaques: Donation acknowledgement and memorial plaques, on any item, shall require review and approval by the Public Works Director or designee. Acknowledgements and plaques should be of high quality and not be a predominate feature on the item and will be provided at the cost of the donor. Interpretive Signs: Interpretive signs may be installed at sites that are appropriate for describing the history, geology, environment, and flora and fauna of a particular area. Interpretive signs shall (1) be of a size that is in keeping with the character of the site, (2) meet design requirements for access to the disabled, (3) be designed in such a manner that is consistent with other interpretive signs on site if any, (4) be constructed of materials that are of high quality and, (5) meet all current City regulations. Land, Buildings, Structures and Public Art: Donated land, buildings, structures (including playgrounds) and public art are subject to full review and approval of the City Council and are considered as part of this policy. Park Benches, Bicycle Racks, Picnic Tables, Drinking Fountains: Park benches, bicycle racks, picnic tables, drinking fountains, and playground equipment may be sited in locations approved by the Public Works Director or Designee. Items donated must be of a product approved by the City, and these items become City property upon installation. Trees: The size and species of tree or trees donated shall be limited to those determined by the City and placement must be approved by the Public Works Director or Designee. Trees will be warranted for three years by the City. Other Donations: There may be other donations possible, other than those expressly listed or contained within this policy. The City may accept those donations subject to a review by the City Council, City Administrator or Designee. Maintenance: Donated park elements and/or their associated donation and acknowledgement, become City property. Accordingly, the City has the duty to maintain the donation only for the expected life cycle of the donation. The City accepts no liability for damage from vandals, third parties or while carrying out maintenance activities. The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged or in the case of a living tree/bush/plant, dead. The Public Works Director will determine if an items should be removed due to beyond repair or death. Repair: The community has an interest in ensuring that all park elements remain in good repair. In addition, the public has an interest in ensuring that the short and long-term repair costs are reasonable. Repair parts and materials must be readily available. Donated park elements must be of high quality to ensure a long life, be resistant to the elements, wear and tear, and to acts of vandalism. The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged and is, in the view of the Public Works Director beyond repair. PROCEDURE FOR MAKING A DONATION Application: the donor shall complete an application form, which will be submitted to the City Administrator or Designee for consideration. City Council will take final action on all donations; to accept by resolution per Minnesota State Statute 465.03, or not to accept all donations. CONDITIONS Installation: Installation of donated park elements, including the donor acknowledgement/ memorial plaques will be completed by the City in the location as approved by the Public Works Director or Designee. The installation shall be scheduled at a time and date so as not to unnecessarily interfere with routine park maintenance activities and/or use by the public for scheduled events. Policy adopted by the City Council of the City of Centerville, Minnesota this _____ day of ______________, 2022. CITY OF CENTERVILLE PARKS, TRAILS, AND RECREATION DONATION AND MEMORIAL APPLICATION Name of Donor: _______________________________________________________________ Address of Donor: _____________________________________________________________ Phone Number: ________________________________________________________________ Email: _______________________________________________________________________ Description of Donation: _________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Desired Location of Donation: ____________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Projected Required Maintenance, if known: __________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Wording on Memorial Acknowledgement (if any): ____________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Monetary Amount of Donation: ___________________________________________________ If space is limited above, include necessary information in an attached letter describing the donation and how the proposed donation meets the applicable criteria outlined in the City Parks, Trails, and Recreation Donation and Memorial Policy. Donor: ____________________________________ Date: _________________________ CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VI.6 TITLE OF ISSUE: RFP - Preferred Emerald Ash Borer Tree Service (Rainbow Tree Service) BACKGROUND AND SUPPLEMENTAL INFORMATION: P.W. Director Palzer originally approached 6-8 providers to submit a RFP to be the City's Preferred Provider for residents. Rainbow Tree Service was the only provider that submitted. In May, the Committee had a very busy schedule with the primary discussion being focused on the City's tree plan and requests for more providers. More providers for submission is impossible and Rainbow Tree Service is a reputable firm. Staff has included their original RFP for your consideration. The RFP/quote is NOT based on the City utilizing their services. Some high points of the RFP are up front pricing for residents, convenience for residents not calling around as Rainbow has provided their references, and they will provide an educational mailing to residents. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion/Recommendation to Council to Approve. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ RFP - Rainbow Tree Service Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular City of Centerville Parks and Recreation Meeting Minutes May 4, 2022 b. Food Trucks - Have been scheduled for each Tuesday c. Flyer Î Includes type of music each band plays d. Signs - A frame sign for use of both sides e. Contracts Î Two (2) contracts have been executed 2.22-007: Comprehensive Tree Plan Acting Chair Seeley stated she would like to see the Comprehensive Tree Plan include the Emerald Ash Borer project. There was discussion of possibly hiring an arborist to review all the trees within the parks. a. Eagle Park Update Î The thinning of the trees in Eagle Park has been completed. b. Remaining Parks Î The Committee felt that discussion was needed regarding replacement/ diversity within the tree population of each individual park and to correlate with the CIP (maintenance) Fund. It was determined that Hidden Spring Park be the next park to be worked on. Acting Chair Seeley had evaluated all of the parks in May of 2021 with the listing showing dead trees/needs for replacement trees and other maintenance items. Building Official Palzer reported that all maintenance issues brought forward from the listing had been taken care of. c. Emerald Ash Tree Borerc. Emerald Ash Tree Borerc. Emerald Ash Tree Borer Î The Committee desired for additi Î The Committee desired for additional contractors to be contacted onal contractors to be contacted regarding the RFPs for the possibiliregarding the RFPs for the possibiliregarding the RFPs for the possibility of a preferred Tree Service foty of a preferred Tree Service foty of a preferred Tree Service for the residents of the City. The r the residents of the City. The r the residents of the City. The Committee felt that the Public Works Director, along Committee felt that the Public Works Director, along Committee felt that the Public Works Director, along with the subcommittee and with the subcommittee and Mr. Fraval could inspect Mr. Fraval could inspect Mr. Fraval could inspect local parks regarding the potential problems with Emerallocal parks regarding the potential problems with Emerallocal parks regarding the potential problems with Emerald Ash Borer could have on d Ash Borer could have on the CityÓs trees. The the CityÓs trees. The the CityÓs trees. The Committee felt that additional information was needed Committee felt that additional information was needed from Public Works, Anoka County, DNR and etc., from Public Works, Anoka County, DNR and etc., from Public Works, Anoka County, DNR and etc., prior to making any decisions prior to making any decisions regarding possible treatment. regarding possible treatment. Motion made by Committee Member Peterson, Motion made by Committee Member Peterson, Motion made by Committee Member Peterson, seconded by Committee Member Kubat to ask seconded by Committee Member Kubat to ask seconded by Committee Member Kubat to ask Public Works to identify and tag the Ash trees in the parks, to investigate the saving of trees and a Public Works to identify and tag the Ash trees in the parks, to investigate the saving of trees and a Public Works to identify and tag the Ash trees in the parks, to investigate the saving of trees and a plan for monitoring the trees for saplan for monitoring the trees for saplan for monitoring the trees for safety and to assist with the plantifety and to assist with the planting of new trees. All in favor. ng of new trees. All in favor. Motion carried. Motion carried. Motion made by Committee Member Seeley, secoMotion made by Committee Member Seeley, secoMotion made by Committee Member Seeley, seconded by Committee Member Freiermuth to hire nded by Committee Member Freiermuth to hire nded by Committee Member Freiermuth to hire a professional to explore the option of identifying a professional to explore the option of identifying a professional to explore the option of identifying all the Ash trees in the public areas of the parks, all the Ash trees in the public areas of the parks, all the Ash trees in the public areas of the parks, which are of immediate safety/hazard concerns. which are of immediate safety/hazard concerns. which are of immediate safety/hazard concerns. To be completed by September 2022. All in favor. To be completed by September 2022. All in favor. Motion carried. Motion carried. 3.Monument/Donation Policy A draft policy was included in the packet for discussion and possible recommendation to Council for implementation. Brief discussion was had regarding placement of items and determination of best placement for the City with the understanding that the donorÓs wish were kept in mind. Ms. Bender will provide a copy of the Anoka County Policy for the June meeting. Motion by Committee Member Peterson, seconded by Committee Member Freiermuth to table this agenda item to the June 1, 2022 P & R meeting. All in favor. Motion carried. 4.Priorities, Equity, ADA (many grants available for ADA & other items) and Etc. The first priority should be safety in all of the parks. First step should be to list items needing repair and/or replacement, then obtain costs for each project prior to prioritizing the list. Committee Members Page 2 of 5 Teresa Bender From:Paul Palzer Sent:Tuesday, April 26, 2022 11:02 AM To:Teresa Bender Subject:FW: Quote for tree Ash Bore Tree Service 2022 Attachments: 1213_001.pdf From:RyanPatrickLanger\[mailto:langerrp@yahoo.com\] Sent:Friday,April15,20223:09PM To:PaulPalzer<PPalzer@centervillemn.com> Subject:Re:QuotefortreeAshBoreTreeService2022 Caution: This email originated outside our organization; please use caution. Paul, Thank you so much for the inquiry but unfortunately we do not treat ash trees anymore. In our opinion if residents have not treated them in the past, it is really not work investing in. I would gladly talk more about this in length if you are interested. Regards, Ryan Langer Langer's Tree LLC www.langerstree.com On Thursday, April 14, 2022, 11:21:52 AM CDT, Paul Palzer <ppalzer@centervillemn.com> wrote: Hello - The City of Centerville is requesting quotes for a city preferred vendor to treat ash trees on private residential lots. Please review the enclosed request and if you have any questions, please contact me by email. Thanks, Paul 1 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VI.1 TITLE OF ISSUE: Volunteer Appreciation Event Planning - (Place on Agenda by Chair) BACKGROUND AND SUPPLEMENTAL INFORMATION: Chairperson Errickson-Grahek provided possible dates for the event. Staff obtained availability of the Fire Hall as contained in your packet. Staff reports that Water Bottles & Chapstick have been purchased and received in preparation of the event. They will be on display. COST AND SOURCE(S) OF FUNDING: Costs associated with Food/Drink and Certificates. REQUESTED ACTION: Determine direction for moving forward with planning. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Draft Policy Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VI.3 TITLE OF ISSUE: EDA Swag Bags - 150 to be given away @ MITP July 12, 2022 BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff and Chair Errickson-Grahek discussed this item, last year's purchase (Sunglasses), donated by the Scouts/Committee Member Peterson. It was felt that the Committee may have been unaware of the personal donation, is very appreciative, the new logo would serve well on such an item an ordered 150 lip balms for inclusion. Sample on display. COST AND SOURCE(S) OF FUNDING: $484.75 - P & R Programs Budget (Comm. Event) REQUESTED ACTION: Recommend to City Council approval of the purchase of Parks & Recreation Committee items for inclusion in the EDA Swag bags in an amount not to exceed $484.75. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VI.4 TITLE OF ISSUE: Purchase of Member Identification Items (Hats & Shirts) BACKGROUND AND SUPPLEMENTAL INFORMATION: Chair Errickson-Grahek felt that the Committee should be easily recognized during events. Approval was obtained from Administrator Statz to order such items that would display the Committee's logo. Hats were purchased, received and will be on display. COST AND SOURCE(S) OF FUNDING: $215.10 P & R Programs Budget (Park Programs) w/Shirts not to Exceed $500 for 10 REQUESTED ACTION: Recommend to City Council approval of the purchase and to purchase Member Identification Items (Hats & Shirts) for members of the Committee for use during events associated with the City. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VI.5 TITLE OF ISSUE: Blanket Inventory Usage - (Chair Errickson-Grahek) BACKGROUND AND SUPPLEMENTAL INFORMATION: Chair Errickson-Grahek is looking for direction regarding distribution of the remaining blankets. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VI.6 TITLE OF ISSUE: Amendment to City of Centerville Permit - Bald Eagle Water Ski Club BACKGROUND AND SUPPLEMENTAL INFORMATION: Member Marie Vidger has contacted the city numerous times regarding the installation of a boat lift, vendors, giving items away, etc. Ms. Vidger was emailed the presented agreement on July 1, 2022 for review and comment. Upon Staff review, it was determined that numerous areas of the Permit should be amended as they may have been outdated. It was felt to cooperatively address their requests for opportunities to utilize the site with greater ease (installation of boat lift) and to provide opportunities for them to obtain support from the public (selling clothing/goods with their logo) and to provide food, candy, etc. during their shows (cotton candy, give-aways, a third-party vendor), language was included while protecting both the City's interests and the Club's interests. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion/Recommendation to Council to Approve. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular The City of Centerville hereby amends its Permit with the Bald Eagle Waterski Show, Inc., first granted on May 15, 2014 as follows: Red = new language and Red = deleted language CITY OF CENTERVILLE PERMIT FOR USE OF CITY OWNED PROPERTY LOCATED AT 7145 MAIN STREET (ALSO KNOWN AS TRAILSIDE PARK) The City of Centerville hereby renews its PERMITermit with the Bald Eagle Waterski Show, Inc., (d/b/a/ Bald Eagle Waterski Club) and its members or employees, having a principal place of business at: 6521 White Oak Road, Lino Lakes, Minnesota 55038 11034 Irish Avenue North, Stillwater, Minnesota 55082 (hereinafter referred to as ÐPermitteeÑ). This Permit is subject to the rights, privileges and limitations set forth herein noting that these terms have been revised since the initial permit issuance. SECTION ONE PROPERTY Permittee shall have a limited right of use and access to public property located at: 7121 7145 Main Street (PIN #23-31-22-22-0013), and its shoreline adjacent to Centerville Lake PIN #23-31- 22-22-0002, #23-31-22-22-0019 & #23-31-22-22-0031 (hereinafter referred to as ÐPropertyÑ). SECTION TWO TERM The Permittee was first granted this p P ermit on May 15, 2014. The renewed permit shall expire on August 31, 2024 unless revoked or voided for reasons otherwise specified in this document. Thereafter, unless notice of termination is received sixty days (60) prior to this annual deadline, the Permit shall self-renew for up to five (5) additional one-year terms. SECTION THREE PERMIT CONSIDERATION It is understood that Permittee does not charge spectators to view its waterski shows. As long as that condition exists, the permit fee shall be $1.00 per year. SECTION FOUR PERMITTED USE OF PROPERTY Pursuant to Code, Section 92.30, Permittee is granted variances from Chapter 92 of the Centerville Code to accomplish the purposes set forth in the Permit: Permittee is granted variances from City Code, Chapter 92, pursuant to §92.30: A. Permittee will use the Property for the purpose of conducting waterski shows and accommodating public viewing of these shows along with necessary practice sessions. Permittee may install a dock and boat lift into Centerville Lake, subject to approval of St. Paul Regional Water Services and subject to permits from Minnesota Department of Natural Resources, if any are required. subject to approval and the issuance of required permits, if any, allowing such installation: i.e.: Anoka County SheriffÓs Office, DNR, etc. with same being filed with the City. Additionally, a temporary platform may be constructed along the shoreline to facilitate show logistics, subject to the approval of the CityÓs Public Works Director. No other improvements may be attached to the Property without prior written consent of the City; B. The Property is designated as an area where vehicles may be driven by Permittee or its Vendors (in variance of City Code, Section §92.06), any damage to the property resulting from such use shall be the responsibility of the Permittee; C. Permittee may locate and park a 10 x 12 equipment trailer on the Property at a location to be agreed upon by the parties and that trailer may be present on the Property during times when public grounds are closed to the public according to City Code, Chapter 92 (in variance of City Code, Section §92.07 & §92.08). Trailer must not be parked within six (6) feet of any manhole; D. Permittee may post up to two (2) signs advertising its waterski shows on the Property (in variance to ofCity Code, Section §92.12), however; said signage must otherwise comply with applicable law; E. Permittee may swim from the Property (in variance to of City Code Section §92.18); F. Permittee may launch a boat from the Property (in variance to of City Code Section §92.20); and F. Permittee may use the protected shoreline areas of the Property extending fifteen feet from the high water mark of the lake (in varianceto of City Code Section §92.21) but must maintain and protect the shoreline from erosion or damage. shall not allow operations or activities to cause damage or erosion to the shoreline. G. Permittee may store its dock, boat lift and portable jump/ramp on site during the off-season in a mutually agreeable location which minimizes aesthetic intrusion and safety risks. H. Permittee may offer merchandise, food and third-party sales/vendors on site with a maximum of three (3) (in variance of City Code, §113). The location of said both, table, trailer or mobile vehicle for delivery of such must not to impede pedestrian usage of the abutting trail, impede motor vehicle usage of CSAH14 (Main Street) obstruction or line of site or cause confusion of oncoming traffic. If, at any time, the Centennial Lakes Police Department, authorized Public Safety organization(s) or the City of Centerville determine that public is compromised, the locations of these solicitors will be immediately addressed. Any Vendor, without securing the appropriate food licenses, either through the State of Minnesota, Anoka County or both will not be allowed on site. Licensing must be displayed at all times while on site. (in variance of City Code §113). SECTION FIVE OTHER APPROVALS Permittee understands that part of the underlying Property is controlled through an easement by St. Paul Regional Water Service and a condition of this Permit is that approval must be obtained from St. Paul Regional Water Service. If the city acquires the property owned by St. Paul Regional Water, then this section shall not apply. SECTION FIVE CITYÓS INSPECTION City shall have the right, at any time, to inspect and examine the Property to i e nsure compliance by Permittee with its obligations under this Permit and its obligations under the law. SECTION SIX MAINTENANCE OF THE PROPERTY City will mow the grass on the Property in accordance with the CityÓs normal maintenance schedule. If more frequent mowing is required, Permittee agrees it will do so at its sole cost and expense. Permittee will pick up trash that is left on or around the Property immediately after each waterski show or other sponsored event. Permittee must provide a portable toilets for its use and for use of spectators and patrons. However, it they shall be placed in a location to be mutually agreed upon by the parties. City may participate in the cost a cost share with Permittee for the provision of said portable toilets subject to approval from the City Council. SECTION SEVEN ALTERATIONS Permittee shall not make any alterations, additions, or improvements to the Property without CityÓs prior written consent and the consent of St. Paul Regional Water Services. SECTION EIGHT LOSS AND DAMAGE Permittee assumes and shall bear the entire risk of loss, damage to, theft or destruction of its dock, jump/ramp, trailer, boat lift and any personal property or equipment that is located on the Property. SECTION NINE INDEMNITY Permittee hereby assumes entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the Property. If any person shall make a claim for damage or injury here above described, whether such claim may be based upon the CityÓs alleged breach of any duty or obligation on the part of the City, Permittee agrees to indemnify and save hold harmless City and St. Paul Regional Water Service (SPRWS), its agents, servants and employees from and against any and all losses, expense, damage or injury that they either might sustain as a result of any such claims. Permittee agrees to assume, on behalf of the City the defense of any action at law or equity, which may be brought against City or SWRWS upon such claims and pay on behalf of City or SPRWS, upon its demand, the amount of judgment that may be entered into against City or SPRWS in such action. SECTION TEN INSURANCE Permittee, at its sole cost and expense, shall procure and maintain insurance coverage which is acceptable to the City Administrator which accomplishes the following: (a) coverage for the risk of harm or negligence to any person due to operations subject to this Permit or PermitteeÓs use of the Property, (b) coverage for the risk of physical damage to its owned personal property and equipment, and (c) coverage for the risk of public liability and property damage, and as to all aspects of insured loss said insurance coverage shall not be in an amount less than $1,000,000. Permittee shall provide proof of insurance for workers compensation insurance as required by Minnesota Law. Moreover, Permittee shall name the City (and if requested, SPRWS) as additional ly insured on said insurance policies. Continuation of these insurance requirements are an on-going condition of this Permit. As a further condition of insurance coverage, USA Water Ski, Entertainment & Sports Insurance Experts (ESIX), or any insurance company issuing coverage under this Permit shall be required to notify the City in the event of any notice or intent to discontinue coverage. This Permit is void at such time as PermitteeÓs insurance coverage is not effective. However, PermitteeÓs legal obligations to assume the entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the property, continues in perpetuity regardless of the terms of cancellation or termination of this Permit. SECTION ELEVEN CONDITIONS OF PERMIT Permittee shall, without exception, obtain an executed document entitled, ÐParticipant Waiver and Release of Liability, Assumption of Risk and Indemnity AgreementÑ (hereinafter referred to as a ÐWaiverÑ) from each member of its organization who will participate in any activity held at, or staged from, the Property, each member of an additional club, and/or adult(s)/minor(s) who participant in PermitteeÓs sponsored event(s) held at, or staged from, the Property. If such member is a minor, then Permittee shall, without exception, obtain a signed Waiver from a duly authorized parent or guardian. Permittee assumes all risks and waives liability in the event that any such Waiver is not effective or binding. Permittee shall supply a copy of each executed Waiver to the City before any person may participate in activities authorized under this Permit. Only members of PermitteeÓs organization may participate in activities authorized under this Permit. City understands that from time to time, the Permittee sponsors events with additional club(s) or allows participation by the public who are not members of its organization. As stated above, all participants are required to complete a ÐWaiverÑ. SECTION TWELVE NON-WAIVER By executing this document, Permittee specifically affirms that the City is not waiving or otherwise limiting any of its legal rights or defenses, or otherwise expanding its liability for activities related to the operation of this Permit. SECTION THIRTEEN NOTICES All notices required or permitted under this Permit shall be sufficient if delivered personally or mailed to the party at the address set forth in this Agreement, or at such other address as either party may designate in writing from time to time. Any such notice mailed to such address shall be effective twenty-four (24) hours after it has been deposited in the United States mail, properly addressed and with postage fully prepaid. SECTION FOURTEEN APPLICABLE LAW AND ENFORCEMENT The validity, enforcement, and performance of this Permit shall be governed and determined by the laws of the State of Minnesota and the City of Centerville. SECTION FIFTEEN TERMINATION OF PERMIT All of the conditions, standards or other requirements set forth in this document are continuing obligations of this Permit. This Permit is only valid so long as all of the obligations set forth herein are met. The City retains the right to amend, revoke or void this Permit at will, without notice or without affording a hearing to Permittee. SECTION SIXTEEN NON-EXCLUSIVITY Nothing in this Permit prohibits the use of said Property by other parties, including duly authorized vendors and does not grant the exclusive use of the property to the Permittee. IN WITNESS WHEREOF, Permittee has caused this Permit to be executed by an authorized representative of the date appearing below. PERMITTEE: BALD EAGLE WATERSKI SHOW, INC. Date: __________________, 2022 By: ______________________________ Its ____________________ CITY OF CENTERVILLE Date: __________________, 2022 By: ______________________________ Its Mayor City of Centerville Parks and Recreation Meeting Minutes June 1, 2022 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee held a scheduled meeting on June 1, 2022 in the Council Chambers located at the Centerville City Hall. The meeting was also livestreamed at: https://northmetrotv.com/channel-15-live-stream. Present: Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson Not Approved Committee Member Suzanne Seeley Absent: Committee Member Jessica Kubat Also Present: Ms. Teresa Bender, City Clerk Ms. Michelle Lakso, City Council Liaison Mr. Paul Palzer, Public Works Director I. CALL TO ORDER Committee Chair Errickson-Grahek called the June 1, 2022 meeting to order at 6:40 p.m. II. APPROVAL OF AGENDA Motion by Committee Member Seeley, seconded by Committee Member Peterson to approve the agenda as presented. All in favor. Motion carried. III. APPEARANCES Î NONE IV. PUBLIC HEARINGS Î NONE V. UNFINISHED BUSINESS 1. 22-007: Comprehensive Parks Trees Plan Committee Member Seeley distributed laminated samples of leaves from an Ash tree to committee members for ease in identification of an Ash tree. She also suggested that the City post a sample in the vestibule to aid residents in distinguishing an Ash tree. a. Emerald Ash Borer DNR Grant Information Director Palzer stated that the grant application process is very complicated and has very specific requirements, including such things as a management plan, etc. A copy of the application process was distributed. It was stated that the grant period runs through 2024. It was recommended that this topic be tabled until the July meeting with the information being thoroughly reviewed by all and also to invite a DNR representative to attend the July meeting. Ms. Bender will also obtain copies of tree plans of other cities. 1 City of Centerville Parks and Recreation Meeting Minutes June 1, 2022 Motion by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to table V. Unfinished Business, Item #1., a. Emerald Ash Borer DNR Grant Information to the July P & R Meeting. All in favor. Motion carried. b. Division of Forestry Î Ash Management Guidelines Included in the packet was a Comprehensive Ash Management Guidelines along with an email from Public Works Director Palzer. He stated that he would be drafting a plan utilizing the following three (3) priorities: and determining and prioritizing the needs of each park: 1. Remove any trees that are hazards (people, buildings, parking lots, etc., or dead); 2. Identify and treat selected trees in some or all of the parks (pilot program/aid in diversification and replanting); 3. Research types of trees, soils, etc. to assist in repopulation of diseased tree locations starting with Hidden Spring. He stated that Anoka County offers saplings for sale annually. c. Status of Park Trees Î Trimming or Removal Director Palzer reported that he and a representative from Langer's Tree Service inventoried trees near trails on the south side of the City and determined that three (3) Popular, three (3) Ash and one Oak would need to be removed, along with trimming of a Weeping Willow tree. Langer Tree Service will be completing the removal and trimming. Brief discussion ensued regarding the possibility of obtaining a vendor that would provide services to the City for City owned trees and provide reduced/discounted services to residents. 2. Music in the Park Plan The plan was contained in the CommitteeÓs packet for review. It addresses start time, location, a parking map, directions for food vendors, contains contact information for questions/cancellations, a schedule, opportunities for bands/vendors to market and photo requests. No action was required on this item. 3. Donation/Monument Policy Ms. Bender provided a copy of the Anoka County policies for park donations and memorials. A draft policy was contained in the committeeÓs packet for discussion. Motion by Committee Member Peterson, seconded by Committee Member Seeley to table V. Unfinished Business, Item #3., Donation/Monument Policy to the July P & R meeting. All in favor. Motion carried. An email response was sent to Ms. Blum regarding her donation request for the planting of a tree on the North side of Main Street near the intersection of Dupre Road. She was informed that the future root system of the tree may interfere with underground infrastructure but the City would be happy to discuss placing a tree within a park if desired. 2 City of Centerville Parks and Recreation Meeting Minutes June 1, 2022 4. Anoka County Adopt A Highway Program Information was contained in the packet about the program. It was stated that committee members currently complete an annual cleanup along Main Street from Cornerstone Park, Trailside Park and the fishing pier each April and they did not desire to be committed to completing the cleanup process twice annually due to additional park activities. Consensus of the committee was not to participate in the program at this time. VI. NEW BUSINESS 1. Possible 2022 Volunteer Appreciation Items & Possible Logo a. P & R Logo Î the committee was provided with nine (9) samples. The committee took a poll and briefly discussed the designs. It was stated that the logo would be utilized for specific items such as Volunteer Appreciation Items, etc. Motion made by Committee Member Seeley, seconded by Committee Member Peterson to approve Option #9. All in favor. Motion carried. b. Volunteer Appreciation Items Î the committee members were presented with several options (water bottles, hand sanitizer, lip balm and sunscreen) for items while being mindful of a $5 or less amount per State Statute for Council, Committee/Commissioners. It was stated that the set-up fees or shipping would not be part of the value of the item(s). It was also stated that the newly approved logo would appear on the items. Motion by Chairperson Errickson-Grahek, seconded by Committee Member Akpan to approve the expenditure of up to $1,000 for the purchase 150 water bottle and 100 each of lip balm and 100 each of sunscreen as presented. All in favor. Motion carried. Brief discussion ensued regarding ingredients, additional research would be completed and if a substitute item could be found with different ingredients that would be chosen. Otherwise, an alternative item fitting into the $1,000 budget in combination with the water bottle would be chosen. 2. 2023 Budget - Input Staff stated that for ease, Committee and Program Expenses were combined. There was brief discussion regarding committee member stipend amounts and several line items. Motion by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to recommend to Council to approve an increase in the 2023 P & R Budget for Music in the Park, from $3,500 to $4,000 and an increase in the Movie in the Park, from $500 to $750. All in favor. Motion carried. 3. Use of Laurie LaMotte Memorial Park Î Anoka County Radio Club Motion by Committee Member Peterson, seconded by Chairperson Errickson-Grahek to recommend to City Council to approve the Special Event Permit Application for the Anoka County Radio Club on June 24 through 26, 2022 (Friday Evening to Sunday Afternoon for the 3 City of Centerville Parks and Recreation Meeting Minutes June 1, 2022 ACRC/ARRL Field Days, 2022, which is open to the public, at Laurie LaMotte Memorial Park. All in favor. Motion carried. 4. Logo Contest Î Fete des Lacs Chairperson Errickson-Grahek reported that the Subcommittee just completed the review of all entries received from Centerville Elementary and Centennial Middle School students who submitted entries and stnd chose six (6) winners. Three (3) from the Elementary School (Audrey R., 1 Place, Summer D., 2 Place st and Shubael G., Honorable Mention) and three (3) from the Middle School (Makena L., 1 Place, Brooke ndst R., 2 Place and Gwenevere B. Honorable Mention). It was stated that each 1 Place winner would nd receive $100 and their logo on the fliers and T-Shirts, each 2 Place winner would receive $50 and each Honorable Mention would receive $25. Mayor Love presented the winners with their checks, letters and certificates on June 7, 2022. VII. APPROVAL OF P & R MINUTES 1. April 6, 2022 Meeting Minutes 2. May 4, 2022 Meeting Minutes Motion made by Committee Member Seeley, seconded by Committee Member Peterson to approve both the April 6, 2022 and the May 4, 2022 meeting minutes with the same correction in each: change ÐevaluatedÑ/ÑevaluateÑ to ÐreviewedÑ/ÑreviewÑ under Unfinished Business. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS All items except number four (4) are tabled to the July meeting. 1. Staff 2. Council Liaison 3. Park Trees Sub Committee 4. Community Ed/EDA Visit Sub Committee Committee Member Akpan stated that he had attended an Economic Development meeting recently where he discussed the Community Education/P & R event for Trunk or Treat in the Centerville Elementary parking lot. The members of the EDA are willing to subsidize the purchase of candy and will support the efforts of Parks & Recreation during this event. They would also like to get local businesses involved. 5. No Mow May Î Sub Committee Î Seeley & Errickson-Grahek IX. ACTION ITEMS Due to time constraints, this item would be discussed in July. 4 City of Centerville Parks and Recreation Meeting Minutes June 1, 2022 X. ADJOURNMENT Motion made by Committee Member Seeley, seconded by Committee Member Peterson to adjourn the June 1, 2022 Parks and Recreation Committee meeting at 9:14 pm. All in favor. Motion carried. Transcription submitted by Linda Neudecker, Recorder Transcription with review submitted by Ms. Bender, City Clerk 5 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VIII.1 TITLE OF ISSUE: City Ash Tree Treatments BACKGROUND AND SUPPLEMENTAL INFORMATION: P.W. Director Palzer has entered the City into a contract with Rainbow Tree Service for treatment of 20 trees. Staff will provide an overview (location) of the trees that will be treated at the meeting. COST AND SOURCE(S) OF FUNDING: Park Maintenance - $1,242.50 REQUESTED ACTION: Discussion/Recommendation to Council to Approve. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Signed Quote Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Teresa Bender From:Mark Statz Sent:Monday, June 13, 2022 11:06 AM To:Paul Palzer Cc:Teresa Bender Subject: RE: Your Proposal from Ryan at Rainbow Treecare Paul, Looksgoodtome.Iunderstandthenowarrantyissue.Hopefullytheyalldowellandwecangetawarrantytwoyears fromnow. Goaheadandsigntheproposal. Teresa, PleaseputthisontheparksagendaasanFYI. From:PaulPalzer<PPalzer@centervillemn.com> Sent:Monday,June13,202210:09AM To:MarkStatz<MStatz@centervillemn.com> Subject:FW:YourProposalfromRyanatRainbowTreecare HiMarkPleasereviewandthenwecandiscuss.Thanks,Paul From:RainbowTreecare\[mailto:rspencer@rainbowtreecare.com\] Sent:Monday,June13,20229:46AM To:PaulPalzer<PPalzer@centervillemn.com> Subject:YourProposalfromRyanatRainbowTreecare Caution: This email originated outside our organization; please use caution. Treecare Lawncare Pest Experts Holiday Design 952-922-3810 | www.rainbowtreecare.com Hi Paul, Here is your EAB treatment proposal. Our software company was able to recover the lost tree data over the weekend, so I didn't have to stop by this morning. Given the high level of infestation in the area, I cannot warranty the treatments this season. The trees we looked at last week look good minus the tree with woodpecker activity next to the ballfield. That being said, there is a high level of infestation in the area, and it is probable that the trees have some level of EAB activity in them. If the trees are treated this season and look good in 2024, we could offer a warranty on future treatments. 1 As I said while we were out, the City has a large number of right of way ash trees. If the City decides to take any action to preserve some of these trees, I can have our team inventory them over the winter and make recommendations for future treatments. To review your proposal and property map click the ÐView My ProposalÑ link below. Once inside the proposal, click on "Plant Inventory" to see your property map and inventory listing. If you would like to accept your entire proposal click the ÐAcceptÑ button above the estimate. View My Proposal Starting June 21, 2022, there will be a 3.5% processing fee added to payments made via Credit Card. Payments made via eCheck (preferred method), check and Debit Card are FREE. Please note: Some internet browsers and iPhone users have had trouble opening proposals. Viewing your proposal works best on Google chrome, Microsoft edge, and Firefox. If you are having trouble viewing your proposal, please let me know. You may also print or download your proposal by clicking on the icon with the downward facing arrow in the top right corner of the proposal screen. Thank you, Ryan Spencer Municipal Consulting Arborist 952-217-9776 rspencer@rainbowtreecare.com 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 6, 2022 Parks & Recreation VIII.1.b TITLE OF ISSUE: Staff Update BACKGROUND AND SUPPLEMENTAL INFORMATION: Main Street Market - Thursday has 16 vendors, staff is working on a map and advertising. Website - Staff has been working hard on reviewing the current website for new/outdated information for transfer along with font consistency. A "mood" board incorporating colors from the City logo has been submitted by CivicPlus and approved by staff. Volunteer appreciation items have been received. Swag bag items have been received and staff will incorporate all received items from local businesses this coming week for distribution at the July 12 MITP event. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: N/A - Update For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Shelving installed; further storage needs will be part of CIP discussionsStaff researching options for decorative lighting & speakersStatus of Eagle Park on Agenda for Update; Committee should choose next park for evaluation StatusAction OpenOn Agenda for Update July, 2022Monthly thru JulyOpenOn Agenda for UpdateMonthly thru JulyOpenOn Agenda for Update 07/06/2022 ACTION ITEMS PARKS RECREATION Assigned Person/SubcommitteeDate Errickson-Grahek/Akpan/KubatJuly, 2022OpenSubcommitte can give brief update P & R Web Site PagesA. Lewis/Akpan/SeeleyMaster P & R Trail Plan & CIP - Review Park MapsM. StatzAug, 2022OpenADA Playground EquipmentK. FreiermuthMay, 2022OpenOn Agenda for UpdateSkate ParkHeidi E-GOn-GoingOpenOngoing Research & CIP DiscussionStorage of P & R EquipmentStaffCloseMusic in the ParkB. PetersonFete des Lacs - Sub CommitteePeterson/Akpan/FreirmuthCentennial Community Ed Collaboration - Sub Committee Purchase Mixer Audio BoardB. PetersonAug, 2022OpenMain Street MarketOn-GoingOpenOn AgendaPleasure RinkStaffSept., 2022OpenComprehensive Tree Plan - Each Park - Status of Eagle Park Tree RemovalP. Palzer/Seeley/KubatJuly, 2022OpenDraft Monument/Donation PolicyOpenAgenda Item #Item 16-02619-01319-02221-00821-01122-00122-00222-00322-00422-00522-00622-00722-008 Following March 2, 2022 MeetingPage 1 Park & Recreation May 2022 Revenue AccountDescrMay20222022YTDBudget2022YTDAmt2022YTDBalance R1014520134780RecreationFees$0.00$0.00$0.00$0.00 R10145201347818KRun$0.00$2,500.00$0.00$2,500.00 R1014520136200MiscellaneousRevenues$280.00$500.00$1,680.00($1,180.00) R1014520136260DonationsandContributions$500.00$0.00$500.00($500.00) R1014520136270Refunds/Reimbursements$0.00$0.00$0.00$0.00 $780.00$3,000.00$2,180.00$820.00 TotalRevenue Expenditures AccountDescrMay20222022YTDBudget2022YTDAmt2022YTDBalance E10145201100WagesandSalaries(GENERAL)$1,550.80$5,800.00$3,671.80$2,128.20 E10145201121PERA$0.00$0.00$0.00$0.00 E10145201122FICA$118.68$400.00$280.95$119.05 E10145201130CafeteriaContribution$0.00$0.00$0.00$0.00 E10145201132ParksPrograms$0.00$0.00$0.00$0.00 E10145201133EmployerPaidDental$0.00$0.00$0.00$0.00 E10145201151WorkersCompInsurancePrem$5.00$300.00$189.00$111.00 E10145201200OfficeSupplies(GENERAL)$0.00$0.00$0.00$0.00 E10145201210OperatingSupplies$0.00$0.00$0.00$0.00 E10145201300ProfessionalSrvs$0.00$0.00$0.00$0.00 E10145201303EngineeringFees$0.00$0.00$0.00$0.00 E10145201304LegalFees$0.00$0.00$0.00$0.00 E10145201321Telephone$0.00$0.00$0.00$0.00 E10145201322Postage$0.00$100.00$44.16$55.84 E10145201331TravelExpenses$0.00$0.00$0.00$0.00 E10145201340Advertising&Printing$414.00$0.00$414.00($414.00) E10145201360Insurance(LiabilityIns.)$0.00$0.00$0.00$0.00 E10145201370ParkPrograms/SkateNight$0.00$4,000.00$486.12$3,513.88 E10145201371MusicinthePark$1,800.00$3,000.00$2,190.00$810.00 E10145201372MainStreetMarketplace$0.00$0.00$0.00$0.00 E101452013735/8kRun/Walk$0.00$2,200.00$350.00$1,850.00 E10145201374MovieinthePark$0.00$500.00$0.00$500.00 E10145201380Utilities$0.00$0.00$0.00$0.00 E10145201410Rentals(GENERAL)$0.00$0.00$0.00$0.00 E10145201428ACHFileCharge$0.00$0.00$0.00$0.00 E10145201430Miscellaneous$0.00$0.00$0.00$0.00 E10145201441Conf.&Schooling$0.00$0.00$0.00$0.00 E10145201490CommunityEvent$0.00$0.00$0.00$0.00 E10145201500CapitalOutlay(GENERAL)$0.00$0.00$0.00$0.00 E10145201810Refunds&Reimb.$0.00$0.00$220.00($220.00) TotalExpenditures$3,888.48$16,300.00$7,846.03$8,453.97 Revenue AccountDescrMay20222022YTDBudget2022YTDAmt2022YTDBalance R1014520236200MiscellaneousRevenues$0.00$0.00$50.00($50.00) R1014520236230ContributionsandDonations$0.00$0.00$0.00$0.00 R1014520236270Refunds/Reimbursements$0.00$0.00$0.00$0.00 R1014520239203TransferfromOtherFund$0.00$0.00$0.00$0.00 TotalRevenue(Maintenance)$0.00$0.00$50.00($50.00) Expenditures AccountDescrMay20222022YTDBudget2022YTDAmt2022YTDBalance E10145202100WagesandSalaries(GENERAL)$1,951.93$39,300.00$11,291.34$28,008.66 E10145202121PERA$146.41$1,700.00$846.89$853.11 E10145202122FICA$153.12$3,100.00$883.20$2,216.80 E10145202130CafeteriaContribution$378.54$4,000.00$1,886.22$2,113.78 E10145202133EmployerPaidDental$0.00$0.00$0.00$0.00 E10145202134EmployerPaidLife$0.00$0.00$0.00$0.00 E10145202142UnemploymentBenefit$0.00$0.00$0.00$0.00 E10145202151WorkersCompInsurancePrem$0.00$1,600.00$2,312.00($712.00) E10145202208TrainingandInstruction$0.00$0.00$0.00$0.00 E10145202210OperatingSupplies$0.00$1,000.00$0.00$1,000.00 E10145202212MotorFuels$0.00$0.00$0.00$0.00 E10145202220Repair/MaintSupply$0.00$1,800.00$5,301.43($3,501.43) E10145202221EquipmentParts$0.00$0.00$0.00$0.00 E10145202223BuildingRepairSupplies$0.00$0.00$0.00$0.00 E10145202225LandscapingMaterials$0.00$500.00$121.47$378.53 E10145202240SmallToolsandMinorEquip$0.00$0.00$0.00$0.00 E10145202258Maps$0.00$0.00$0.00$0.00 E10145202300ProfessionalSrvs$2,257.00$6,000.00$15,658.84($9,658.84) E10145202303EngineeringFees$0.00$0.00$0.00$0.00 E10145202321Telephone$0.00$0.00$0.00$0.00 E10145202331TravelExpenses$0.00$0.00$0.00$0.00 E10145202340Advertising&Printing$0.00$0.00$0.00$0.00 E10145202360Insurance(LiabilityIns.)$4,533.00$9,000.00$4,533.00$4,467.00 E10145202380Utilities$753.94$7,500.00$4,603.51$2,896.49 E10145202401Repairs/MaintBuildings$0.00$100.00$0.00$100.00 E10145202404Repairs/MaintMachinery/Equip$0.00$0.00$199.56($199.56) E10145202410Rentals(GENERAL)$0.00$5,000.00$2,714.00$2,286.00 E10145202430Miscellaneous $0.00$1,000.00$0.00$1,000.00 E10145202433DuesandSubscriptions$0.00$0.00$0.00$0.00 E10145202439ClothingAllowance$0.00$0.00$0.00$0.00 E10145202441Conf.&Schooling$0.00$0.00$0.00$0.00 E10145202454PropertyTaxes$0.00$100.00$33.06$66.94 E10145202500CapitalOutlay(GENERAL)$0.00$0.00$0.00$0.00 E10145202580OtherEquipment$0.00$0.00$0.00$0.00 E10145202640TurfFertilizer/WeedContr$0.00$4,500.00$0.00$4,500.00 E10145202650LawnMowing$0.00$26,200.00$4,203.47$21,996.53 E10145202810Refunds&Reimb.$0.00$0.00$0.00$0.00 E40245202210OperatingSupplies$0.00$0.00$0.00$0.00 E40245202530ImprovementsOtherThanBldgs$0.00$0.00$0.00$0.00 E40245202700Transfers(GENERAL)$0.00$0.00$0.00$0.00 TotalExpenditures(Maintenance)$10,173.94$112,400.00$54,587.99$57,812.01