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HomeMy WebLinkAbout2022-08-03 P & R Packetc� e Lteryiffe E ta6Cished 1X5i COMMITTEE MEETING L CALL TO ORDER 1. Roll Call CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, August 3, 2022 6:30 p.m. In Person Or you may watch the live stream at https:Hnorthmetrotv.com/centerville-stream/ II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. Bald Eagle Waterski Club Representative IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. 22-001: Music in the Park (B. Peterson Update) a. Discussion Regarding Food Truck/Scout Sales/Park Provided Items 2. Drinking Fountain Installation 3. Draft Permit for Use of City Owned Property Located at 7145 Main Street (Also Known as Trailside Park) 4. Preferred Emerald Ash Borer Contractor (RFP — Rainbow Trees Service) 5. Movie in the Park (B. Peterson) 6. Volunteer Appreciation (Thank You Example, Sub -Committee Food/Refreshments & Alternative Indoor Locations) 7. Chain of Lakes Rotary Walk Club VI. COMMITTEE BUSINESS (NEW) 1. Request for Port a Pot at Hidden Spring Park during Music in the Park/Summer Season 2. Volunteer Recruitment VII. APPROVAL OF MINUTES 1. July 6, 2022 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates 2. Council Liaison Update IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT INFORMATION July 27, 2022 Administrator Report GameTime Guide — 2022 Funding REMINDERS ➢ Planning & Zoning Commission— Tuesday, August 16, 2022 ➢ City Council Meeting — Wednesday, August 10, 2022 ➢ Economic Development Authority — Wednesday, August 17, 2022 ➢ Parks & Recreation Committee — Wednesday, September 7, 2022 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V. La Parks & Recreation August 3, 2022 TITLE OF ISSUE: MITP Food Truck/Scout Sales/Park Provided Items BACKGROUND AND SUPPLEMENTAL INFORMATION: There has been difficulty this year surrounding the appearance of scheduled Food Vendors for MITP. Weather being 80 degrees plus to no-shows. Scheduling and ensuring that vendors will be present, on -time and incorrect marketing due to non-appearance is labor intensive, sends a bad image and the Committee has been blessed with a volunteer who has taken on this roll to assist in the event. Several suggestions have been made and they are as follows: Scouts selling pre -packaged items or the Committee providing pre-packaged/free items. COST AND SOURCE(S) OF FUNDING: Dependent on avenue chosen. REQUESTED ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V.2 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Installation of Drinking Fountain(s)/Grant BACKGROUND AND SUPPLEMENTAL INFORMATION: Contained in the packet is an estimate for installation of a drinking fountain similar to what is installed at Hidden Spring Park. The email also contains a suggestion for potentially a larger project covering several parks. Anoka County SHIP Grant - $3,000 (Applied for & Awarded in 2023). Chair Errickson-Grahek has shown interest in this application for the Committee. COST AND SOURCE(S) OF FUNDING: Dependent on avenue chosen. REQUESTED ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) P.W. Director Email Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Teresa Bender From: Paul Palzer Sent: Tuesday, July 12, 2022 2:21 PM To: Teresa Bender Subject: Bottle fill/fountain Lamotte Park Hello Teresa- I spoke with Mark about a estimate for this and $8-10,000.00 would be the range for installing one near the ballfields. It may be cheaper to do a larger project with more fountains at the various parks next year and put into the budget for 2023. Paul CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V.3 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Draft Permit for Use of City Owned Property (Trailside Park) - Bald Eagle Waterski Club BACKGROUND AND SUPPLEMENTAL INFORMATION: Upon receiving requests for additional abilities/offerings by the Ski Club, staff completed review of the existing agreement and felt that numerous updates should be made to the agreement along with the inclusion of some of the Club's requests. Confirmation was received via email, on July 7, 2022, that a representative of the Club would be present at the meeting. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion and possible recommendation for approval to the City Council. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (Specify) Draft Amended Agreement Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: The City of Centerville hereby amends its Permit with the Bald Eagle Waterski Show, Inc., first granted on May 15, 2014 as follows: Red = new language and Red = deleted language CITY OF CENTERVILLE PERMIT FOR USE OF CITY OWNED PROPERTY LOCATED AT 7145 MAIN STREET (ALSO KNOWN AS TRAILSIDE PARK) The City of Centerville hereby renews its Permit with the Bald Eagle Waterski Show, Inc., (d/b/a/ Bald Eagle Waterski Club) and its members or employees, having a principal place of business at: 65to Oak Read, T : e I akes "4imieseta 554_2,8 11034 Irish Avenue North, Stillwater, Minnesota 55082 (hereinafter referred to as "Permittee"). This Permit is subject to the rights, privileges and limitations set forth herein noting that these terms have been revised since the initial permit issuance. SECTION ONE PROPERTY Permittee shall have a limited right of use and access to public property located at: :7121 7145 Main Street (PIN 923-31-22-22-0013), and its sh eline adiaeent to Ge flte, 1 L T ake PIN #23-31- 22-22-0002, #23-31-22-22-0019 & #23-31-22-22-0031 (hereinafter referred to as "Property"). SECTION TWO TERM The Permittee was first granted this pfermit on May 15, 2014. The renewed permit shall expire on August 31, 2024 unless revoked or voided for reasons otherwise specified in this document. Thereafter, unless notice of termination is received sixty days (60) prior to this annual deadline, the Permit shall self -renew for up to five (5) additional one-year terms. SECTION THREE PERMIT CONSIDERATION It is understood that Permittee does not charge spectators to view its waterski shows. As long as that condition exists, the permit fee shall be $1-40 per year. SECTION FOUR PERMITTED USE OF PROPERTY Permittee is granted variances from City Code, Chapter 92, pursuant to §92.30: A. Permittee will use the Property for the purpose of conducting waterski shows and accommodating public viewing of these shows along with necessary practice sessions. Permittee may install a dock and boat lit into Centerville Lake, std�eet to approval of St. Paul Region subject to approval and the issuance of required permits, if any, allowin such installation: i.e.: Anoka County SheriEs Office, DNR, etc. with same being filed with the Cites Additionally, a temporary platform may be constructed along the shoreline to facilitate show logistics, subject to the approval of the Ci s Public Works Director. No other improvements may be attached to the Property without prior written consent of the City; B. The Property is designated as an area where vehicles may be driven by Permittee or its Vendors (in variance of CLty Code, sec en 192.06), any damage to the property resulting from such use shall be the responsibility of the Permittee; C. Permittee may locate and park a 10 x 12 equipment trailer on the Property at a location to be agreed upon by the parties and that trailer may be present on the Property during times when public grounds are closed to the public according toCity Code, Chapter 92 (in variance ofit Code, SeetJen §92.07 & §92.08). Trailer must not be parked within six (6) feet of any manhole; D. Permittee may post up to two (2) signs advertising its waterski shows on the Property (in variance to of fLty Code, See4jee §92.12), however said signage must otherwise comply with applicable law; E. Permittee may swim from the Property (in variance to of C� Code Seetion , 92.18); F. Permittee may use the protected shoreline areas of the Property extending fifteen feet from the high watermark of the lake (in variance +e ofCiLv Code See6ee .�92.21) but preteet the shoreline f em erosion of damago shall not allow operations or activities to cause damage or erosion to the shoreline. G. Permittee may store its dock, boat/i t and portable jump/ramp on site during the off-season in a mutually agreeable location which minimizes aesthetic intrusion and safety risks. H. Permittee may offer merchandise, food and third party sales/vendors on site with a maximum ofthree (3) (in variance ofOU Code, �113). The location ofsaid both, table, trailer or mobile vehicle for delivery of such must not to impede pedestrian usage of the abuttin trail. impede motor vehicle usage ofCSAH14 (Main Street) obstruction or line ofsite or cause confusion of oncoming traffic. If. at any time, the Centennial Lakes Police Department, authorized Public Safety organization) or the City of Centerville determine that public is compromised, the locations of these solicitors will be immediately addressed. Any Vendor, without securing appropriate food licenses, either through the State of Minnesota, Anoka County or both will not be allowed on site. Licensing must be displayed at all times while on site. (in variance of Ci Code §113). SECTION FIVE CITY'S INSPECTION City shall have the right, at any time, to inspect and examine the Property to censure compliance by Permittee with its obligations under this Permit and its obligations under the law. SECTION SIX MAINTENANCE OF THE PROPERTY City will mow the grass on the Property in accordance with the City's normal maintenance schedule. If more frequent mowing is required, Permittee agrees it will do so at its sole cost and expense. Permittee will pick up trash that is left on or around the Property immediately after each waterski show or other sponsored event. Permittee must provide a portable toilets for its use and for use of spectators and patrons. However, it t� shall be placed in a location to be mutually agreed upon by the parties. City may participate in A-e-sect a cost share with Permittee or the provision ofsaid portable toilets subject to approval from the City Council. SECTION SEVEN ALTERATIONS Permittee shall not make any alterations, additions, or improvements to the Property without City's prior written consent and t4e eensent of c* Patti Regional AA14es. SECTION EIGHT LOSS AND DAMAGE Permittee assumes and shall bear the entire risk of loss, damage to, theft or destruction of its dock, jump/ramp, trailer, boat li t and any personal property or equipment that is located on the Property. SECTION NINE INDEMNITY Permittee hereby assumes entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the Property. If any person shall make a claim for damage or injury here above described, whether such claim may be based upon the City's alleged breach of any duty or obligation on the part of the City, Permittee agrees to indemnify and se-ve hold harmless City atid St. Pa-B Wate f Sefvi e (SPR its agents, servants and employees from and against any and all losses, expense, damage or injury that they e4hef might sustain as a result of any such claims. Permittee agrees to assume, on behalf of the City the defense of any action at law or equity, which may be brought against City ef-SS upon such claims and pay on behalf of City , upon its demand, the amount of judgment that may be entered into against City e c�� in such action. SECTION TEN INSURANCE Permittee, at its sole cost and expense, shall procure and maintain insurance coverage which is acceptable to the City Administrator which accomplishes the following: (a) coverage for the risk of harm or negligence to any person due to operations subject to this Permit or Permittee's use of the Property, (b) coverage for the risk of physical damage to its owned personal property and equipment, and (c) coverage for the risk of public liability and property damage, and as to all aspects of insured loss said insurance coverage shall not be in an amount less than $1,000,000. Permittee shall provide proof of insurance for workers compensation insurance as required by ,a •r to cPv�x�c� Minnesota Law. Moreover, Permittee shall name e City ��������,� as additional/ insured on said insurance policies. Continuation of these insurance requirements are an on -going condition of this Permit. As a further condition of insurance coverage, USA Water Ski, Entertainment & Sports Insurance Experts (ESIX), or any insurance company issuing coverage under this Permit shall be required to notify the City in the event of any notice or intent to discontinue coverage. This Permit is void at such time as Permittee's insurance coverage is not effective. However, Permittee's legal obligations to assume the entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the property, continues in perpetuity regardless of the terms of cancellation or termination of this Permit. SECTION ELEVEN CONDITIONS OF PERNHT Permittee shall, without exception, obtain an executed document entitled, "Participant Waiver and Release of Liability, Assumption of Risk and Indemnity Agreement'' (hereinafter referred to as a "Waiver") from each member of its organization .. he wifl „g * of staged fFom, too Dr^„g�, each member ofan additional club, and/or adult(s)/minor(s) who participant in Permittee's sponsored event(s) held at, or sty end from, the Property. If such member is a minor, then Permittee shall, without exception, obtain a signed Waiver from a duly authorized parent or guardian. Permittee assumes all risks and waives liability in the event that any such Waiver is not effective or binding. Permittee shall supply a copy of each executed Waiver to the City before any person may participate in activities authorized under this Permit. understands that from time to time. the Permittee sponsors events with additional clubs) or allows participation by the public who are not members ofits organization. As stated above, all participants are required to complete a "Waiver". SECTION TWELVE NON -WAIVER By executing this document, Permittee specifically affirms that the City is not waiving or otherwise limiting any of its legal rights or defenses, or otherwise expanding its liability for activities related to the operation of this Permit. SECTION THIRTEEN NOTICES All notices required or permitted under this Permit shall be sufficient if delivered personally or mailed to the party at the address set forth in this Agreement, or at such other address as either party may designate in writing from time to time. Any such notice mailed to such address shall be effective twenty-four (24) hours after it has been deposited in the United States mail, properly addressed and with postage fully prepaid. SECTION FOURTEEN APPLICABLE LAW AND ENFORCEMENT The validity, enforcement, and performance of this Permit shall be governed and determined by the laws of the State of Minnesota and the City of Centerville. SECTION FIFTEEN TERMINATION OF PERMIT All of the conditions, standards or other requirements set forth in this document are continuing obligations of this Permit. This Permit is only valid so long as all of the obligations set forth herein are met. The City retains the right to amend, revoke or void this Permit at will, without notice or without affording a hearing to Permittee. SECTION SIXTEEN NON -EXCLUSIVITY Nothing in this Permit prohibits the use of said Property by other parties, includinduduly authorized vendors and does not grant the exclusive use of the property to the Permittee. IN WITNESS WHEREOF, Permittee has caused this Permit to be executed by an authorized representative of the date appearing below. PERMITTEE: BALD EAGLE WATERSKI SHOW, INC. Date: , 2022 By: Its CITY OF CENTERVILLE Date: 52022 By: Its Mayor CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V.4 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Emerald Ash Borer RFP (Rainbow Tree Service) (Only Vendor Submittal) BACKGROUND AND SUPPLEMENTAL INFORMATION: This item has been on the agenda several times and was missed by staff at your July 6, 2022 meeting. Discussion needs to be had as to whether the Committee will recommend the RFP to Council for Approval to become the City's Preferred Provider for services for EAB or not. Staff would recommend that we request that the timeframe stated in the RFP be from August, 2022-August, 2024. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion and possible recommendation for approval to the City Council. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) RFP Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: City of Centerville Request for Proposals for Tree Injection Services Issue Date: April 13, 2022 Proposal Due Date: y1z rA,z at 4 PM PROPOSAL REQUEST Overview The City of Centerville is requesting proposals from qualified contractors to perform injections to protect trees on Residents' privately owned ash trees from emerald ash borer. Goals • Provide a bulk rate discount to residents who are interested in protecting their trees. • Map private ash trees that received injections to aid in City EAB planning/data gathering. • Educate residents about the benefits of treating ash trees to protect against emerald ash borer. Instructions Proposals must include: 1. Company details and qualifications of all staff overseeing work 2. Fee schedules for private trees (tables are provided on pgs. 5-6) 3. Example outreach materials 4. 2 references from municipalities that operate similar EAB programs Proposals shall be submitted via email to: Paul Palzer, Public Work Director at naalzerPcentervillemn.com. The City reserves the right to reject any and all proposals, or parts thereof. The City reserves the right to negotiate specific work elements with a Proposer into a contract of lesser or greater expense than described in this RFP or Proposer's proposal. This is a Request for Proposals, not a competitive bid process. The City, by this RFP, does not promise to accept the lowest cost proposal. Rather, the proposals will be reviewed by the evaluation criteria listed below. Evaluation Criteria City staff will evaluate proposals based upon the following criteria. 1. Proposed fee schedule (use the included tables) 2. Qualifications of Contractor, including experience operating similar programs for municipalities 3. References from municipalities with similar programs 4. Marketing material examples provided Deadline: Proposals must be submitted no later than Request for Proposals Backaround 111zq 4,z at 4:00 PM. The City of Centerville's goal is to offer a preferred vendor to our residents to provide education and reduced rates for insecticide injections for treatment of those trees that will remain viable to continue growth. With increasing levels of infestation apparent throughout our community, it has become critical that the City assist residents with this issue in fashion possible to stream -line the process for residents seeking injections to protect their privately -owned ash trees and offering them education regarding possible infestation and ramifications. The City currently has no program in place for providing treatments for trees on private property. PROPOSER INFORMATION Company Details A proposer must be a properly insured, respected, financially viable company that has been in business for at least five (5) years, with at least three (3) years of experience performing plant health care or injection treatments for local units of government or other public agencies. There must be at least one ISA certified arborist available to supervise the program and the application crew(s). All members of the application crew must be licensed commercial pesticide applicators. Each proposer must provide a list of three (3) municipal or public agency references. Tree inspections Tree inspections shall be performed prior to recommending treatment to residents. These inspections must be performed by a person who is at minimum, a Certified MN Tree Inspector or an ISA Certified Arborist. Individuals recommending treatment must be qualified to identify emerald ash borer in the field and have experience evaluating tree condition, particularly as it relates to determining which trees are suitable candidates for injection and which are not. Treatment of trees exhibiting the following conditions must be noted and reported to the City upon inspection, treatment or none treatment: • More than 30% canopy decline • Signs of severe decay in trunk or major branches • Major cracks in trunk or major limbs • Fungal fruiting bodies present on trunk INJECTION DETAILS Chemical • Injections must be with a liquid formulation of 4% emamectin benzoate • All label directions for chemical product used must be followed. • At a minimum, trees less than 22 inches DBH shall be treated with 2.5 ml of 4% emamectin benzoate solution/inch DBH, trees greater than 22 inches DBH shall be treated with 5 ml of 4% emamectin benzoate solution/inch DBH. Residents' trees Injections performed on residents' privately owned trees will be driven by public demand, so numbers of treatments for these trees will not be available at this time. Residents shall undertake treatments with you if desired but will solely be for their privately owned trees. Private Property The homeowner will contact the Contractor directly to initiate an inspection, receive a quote, and provide permission. The Contractor shall inspect the ash trees on private property and determine whether they are appropriate for treatment. Guarantee Two-year warranty required for all private injections. If a tree is killed by EAB during this two-year period, or if canopy loss attributable to EAB becomes equal to or greater than 50% during this same period with active beetles or larvae found, a 100% refund will be required. Cost Proposal Proposers shall fill out the included cost and rate forms for private tree treatments. Proposed fee schedule shall include the included tables as well as any additional fees, costs for consultation/assessment visits with homeowners, and taxes. Listing Contractors will provide a listing of all privately owned tree(s) treated by them to the City on a monthly basis. Education and Outreach Materials Contractor shall provide outreach materials, such as a postcard or pamphlet to all residents to inform them about the program. The outreach materials shall be sent in the mail. Contractors shall include both costs for this mailing and examples of previous outreach materials used for similar programs with proposal. The City will supplement the mailed outreach materials with newsletter articles and potentially with posts on City social media accounts. Any other distribution of materials, door knocking, or any other forms of solicitation shall not occur with prior approval from the City. Contract Period Contract shall be in effect for 2022-2023. The contract may be extended upon the City's discretion. Termination The City reserves the right to terminate this contract immediately without cause at any time during the contract. In the event of such termination, the City shall provide Contractor written notice of the termination and upon receipt of same, Contractor shall immediately cease and desist Contractor's provision of services under this contract. The City also reserves the right to negotiate changes in chemical, rates applied, and fee schedules with the Contractor during the duration of the contract in the event that advancements in the treatment of trees to protect against EAB become available. Rate Diameter Price per inch Price per tree Total Price (ml. product/tree) (DBH)* 10" 33 $6.70 $ 67.00 $ 67.00 11" 39 $6.70 $ 73.70 $ 73.70 12" 44 $6.70 $ 80.40 $ 80.40 13" 51 $6.70 $ 87.10 $ 87.10 14" 57 $6.70 $ 93.80 $ 93.80 15" 65 $6.70 $ 100.50 $ 100.50 16" 72 $6.70 $ 107.20 $ 107.20 17" 80 $6.70 $ 113.90 $ 113.90 18" 88 $6.70 $ 120.60 $ 120.60 19" 95 $6.70 $ 127.30 $ 127.30 20" 100 $6.70 $ 134.00 $ 134.00 21" 105 $6.70 $ 140.70 $ 140.70 22" 110 $6.70 $ 147.40 $ 147.40 23" 115 $6.70 $ 154.10 $ 154.10 24" 120 $6.70 $ 160.80 $ 160.80 25" 125 $6.70 $ 167.50 $ 167.50 26" 130 $6.70 $ 174.20 $ 174.20 27" 135 $6.70 $ 180.90 $ 180.90 28" 140 $6.70 $ 187.60 $ 187.60 29" 145 $6.70 $ 194.30 $ 194.30 30" 150 $6.70 $ 201.00 $ 201.00 31" 155 $6.70 $ 207.70 $ 207.70 3 2" 160 $6.70 $ 214.40 $ 214.40 3 3" 165 $6.70 $ 221.10 $ 221.10 34" 170 $6.70 $ 227.80 $ 227.80 35" 175 $6.70 $ 234.50 $ 234.50 Etc. 5ml/DBH inch $6.70 DBH*$6.70 Total $ 3,919.50 *Price per inch does not include tax Contractor Qualifications: Founded in 1976, Rainbow Treecare (RTC) has built its reputation on a solid commitment to the science of tree care and is uniquely positioned to offer the most comprehensive ash protection services in the state. A pioneer of emerald ash borer protection since 2004, RTC has been working on a national level to develop cost-effective management solutions for EAB. RTC currently has more than 60,000 ash trees under protection and works with over 30 government and public agency clients. With the most International Society of Arboriculture (ISA) Certified Arborists, Board -Certified Master Arborists, and members of the American Society of Consulting Arborists in Minnesota, no other company can offer the depth of skill, experience, and knowledge of tree pest and pathogen issues. Full-time GIS/GPS staff is available to manage tree inventory data and develop interactive maps of public and private trees, and our in-house art and marketing department can produce materials that widely and effectively communicate the Project details and assist with homeowner enrollment and involvement. The Project Team: Contract Supervisor: If awarded, Ryan Spencer will act as the Contract Supervisor for this Project. Mr. Spencer, Rainbow Treecare's Municipal Consulting Arborist, is an ISA Certified Arborist and brings four years of arboriculture and client service experience to Rainbow Treecare's 30+ municipal and public agency partners. Mr. Spencer holds a bachelor's degree in Environmental Sciences, Policy, and Management from the University of Minnesota. As a dedicated full-time employee focused on municipal and governmental forestry, Mr. Spencer is available to quickly respond to any issues that might arise throughout the contract period. Field Inspectors: Private property tree inspections will be primarily performed by Kyle Gillis, ISA Certified Arborist MN-4665A. Technicians: All treatment technicians for this Project will be drawn from the production staff at RTC and will be licensed commercial pesticide applicators. All Rainbow Treecare staff will serve the citizens of Centerville with a commitment to the highest level of customer service during the protection of trees located within the City. Manager of GIS Systems: Davin Shokes, Rainbow's Manager of GIS Systems, will manage inventory data and provide maps and tables for the Project. As GIS Manager, Mr. Shokes has developed applications and mobile workflows to help commercial and municipal entities manage large tree populations. Mr. Shokes was awarded a Bachelor of Science Degree in Forest and Natural Resource Management with Urban & Community Forestry Specialization from the University of Minnesota and has a strong understanding of statistics, geodatabase administration, and enterprise level software compatibilities. Homeowner Outreach: RTC specializes in homeowner outreach and education. Each year, Rainbow creates homeowner post cards advertising their municipal partnerships. These post cards inform residents of the devastation posed by EAB, and their option to protect their trees for a reduced rate because of the program. The design, printing/materials, and postage cost for one post card is $.55. Post cards are sent out at RTC's expense. All RTC municipal partners have their own landing pages on RTC's website with additional EAB information, and the ability to easily request an ash tree evaluation and treatment quote. In addition to the web page, RTC creates several EAB related social media posts each season, and will share City created social media posts related to EAB and the City program. Direct Mail Post Card Example Example City Landing Page Home/St. Louis Park St. Louis Park Discount Program St. Louis Park jy]� MIN NESO iA for Emerald Ash Borer Prevention .L Emerald Ash Borer has been confirmed near St. Louis Park in the bordering cities of Minneapolis (2010), Plymouth (2015), and Edina (2018). Like most Minnesota cities, St Louis Park has an abundance of ash Qj,�'0 trees growing on public and private property. Asa result the city has partnered with Rainbow Treecare to treat public ash trees In parks and boulevards. This partnership also offers a city-wide discount through 2018 for any privately owned trees in St. Louis Park. Schedule your FREE consultation! Contact the Experts Name* You can protect your ash tree for 20-years for less than the cost to remove and replace It. Email* Treatment Removal LOW Cost � HIGH Cost Phone* BIG Gam! BIG Loss! Street Address* What are My Choices if I have an Ash Tree? If you have an ash tree, now is the time to decide Zip Code* what to do. Ash trees can either be protected or I would Ilke [o talk about removed. St. Louis Park is encouraging residents to treat large, well -placed, healthy private ash U TP a Hg Ithi Trimming 0 Em.DTmestump Neeer trees as part of an EAB treatment program. O rree Iteaith care a Emeram Asb sorer O My Lawn D Unwanted Pests Example Social Media Post isRainbow Treecare, Lawncare, Pest Experts September 2, 2021 0 Rainbow partners with over 25 cities to protect against Emerald Ash Borer. Check to see if your city is on the list. http://ow.ly/wiji50G3d9p F. 3 - MUM. Oa ....�^� + • �ryW �y..., b lw tit j • _ {rr'StlrnisDM S4 /+ O w•YpN.�ti1 Mneton o 7� ✓� ' y � ..' � odbuly n ,r RAINBOWTREECARE.COM Does My City Treat Emerald Ash Borer? See Our Partnerships I Rainbow Treecare 04 Share L Like I Comment Share References from Municipalities: Community Name Contact Name Phone Number Last Work Date City of Burnsville Brian Ulvin 952-895-4508 2021 City of Lakeville Emily Ball 952-985-2791 2021 City of Chanhassen Jill Sinclair 952-227-1133 2021 City of Brooklyn Park Greg Hoag 763-493-8350 2021 City of Roseville Anita Twaroski 651-792-7142 2021 City of Minnetonka Hannibal Hayes 952-988-8436 2021 City of Maple Grove Kelly Matzke 763-494-6365 2021 City of Oakdale Loren Coda 651-501-5302 2021 City of Champlin Charlie Lehn 763-923-7163 2021 City of Hastings Theodore Lucas 651-480-6177 2021 City of Farmington Matthew Decur 651-280-6846 2021 City of Columbia Heights Liam Genter 763-706-3708 2021 City of Fridley Rachel Workin 763-572-3594 2021 City of Lino Lakes Andrew Nelson 651-982-2465 2021 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V.6 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Volunteer Appreciation (Thank You Example, Sub -Committee Food/Refresh. & Alternative Locations BACKGROUND AND SUPPLEMENTAL INFORMATION: Included in your packet is a sample - language may be modified. St. Gen's front space is available if you desire to utilize it and the Centennial Fire District, Station 93 is available. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion and update from Sub -Committee. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: II II ��� �i II i�� II �� II II �� II �, � � II II II II II I Nl- Teresa Bender From: Susie Irlbeck <sirlbeck@stgens.org> Sent: Monday, July 11, 2022 12:21 PM To: Teresa Bender Subject: Re: Primary & General Elections Attachments: 2022 Facility Indemnity.pdf Caution: This email originated outside our organization; please use caution. There is a meeting scheduled in Hospitality Hall on August 9 and November 8, but we can move that. September 15 is open. I've attached the indemnity agreement. I hope you have a great (busy) week this week! Susie Susie Irlbeck Parish Business Administrator Church of St. Genevieve 7087 Goiffon Rd Centerville, MN 55038 651-429-7937 sirlbeck@stgens.org From: Teresa Bender <TBender@centervillemn.com> Sent: Monday, July 11, 2022 11:29 AM To: Susie Irlbeck <sirlbeck@stgens.org> Subject: Primary & General Elections Dear Susie: Is the front room of the church available for August 9 & November 8, 2022? Also, could the front room be used for a Volunteer Appreciation on September 15, 2022. Teresa 1 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V.7 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Chain of Lakes Rotary Walk Club BACKGROUND AND SUPPLEMENTAL INFORMATION: Ms. Dorothy Radermacher attended your July meeting and informed you of the Walk Club. I also believe that she was interested on whether the Committee wanted to participate/collaborate with the Club on possible walk events in the City. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V1.1 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Request for Port a Pot at Hidden Spring Park (MITP/Summer Season) BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff recently attended a MITP session and was asked why there was not a port a pot at this location especially with summer programs and requests for use of the park. COST AND SOURCE(S) OF FUNDING: Staff will provide cost at meeting. REQUESTED ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VL2 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Volunteer Recruitment - Committee Member Recruitment BACKGROUND AND SUPPLEMENTAL INFORMATION: This item is just get you thinking on methods for recruitment. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville's Parks & Recreation Committee held a scheduled meeting on July 6, 2022 in the Council Chambers at the Centerville City Hall, and Livestreamed at: https://northmetrotv.com/channel-15-live-stream. Present: Chairperson Heidi Errickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Jessica Kubat (Via Zoom w/Posting According to Law) Committee Member Brian Peterson Not Approved Committee Member Suzanne Seeley Also Present: Ms. Teresa Bender, City Clerk Ms. Michelle Lakso, City Council Liaison Absent: None. I. CALL TO ORDER Chairperson Errickson-Grahek, called the July 6, 2022 meeting to order at 6:37p.m. in Council Chambers of City Hall. II. APPROVAL OF AGENDA Motion by Committee Member Seeley, seconded by Chairperson Errickson-Grahek to modify the agenda as follows: Add Mr. Jim Gemlo, Under III. Appearances and add Park Facility Usage Application under VI. New Business, Item #7. All in favor. Motion carried. III. APPEARANCES — NONE 1. Mr. Jim Gemlo, 1751 Meadow Lane Mr. Gemlo introduced himself and stated that he is an avid walker. He stated that he is the individual that requested the placement of port -a -pots in the winter months as many utilize the trails throughout the year. He requested that a drinking fountain be installed near the ballfields at LaMotte Park similar to what is located in Hidden Spring Park. Mr. Gemlo was aware that the existing fountain located on the exterior of the warming house had been removed due to repeated vandalism. He stated that in his opinion, funds expended for this installation would be better utilized than upgrading the Wheels Park as more people would utilize this amenity. 2. Mr. Jonathan Osthus, MN Dept. of Agriculture (Emerald Ash Borer) Mr. Osthus, MN Department of Agriculture, provided a history of Emerald Ash Borer, and reported that initial infestation to death of a tree is approximately five (5) years, winter and fall months are the most ample time to remove infested trees, owners of trees should be heighten that dead or dying Ash trees pose City of Centerville Parks & Recreation Meeting Minutes July 6, 2022 a safety hazard due to falling branches, etc., that treating annually or bi-annually via trunk injection if a tree is currently healthy is a good option for tree retainage allowing diversification of new stock, that grant funding is available for communities (County/City owned property) and that 35 Counties in the State of Minnesota have been found to have Emerald Ash Borer infestation. He noted that the Department of Natural Resources was completing a three (3) year study of the Borer. 3. Ms. Dorothy Radermacher, Executive Director, Secretary/Member Representative - Quad Area Chamber of Commerce Ms. Radermacher introduced herself to the Committee and stated that she is also a member of the Chain of Lakes Rotary Club. She stated that the Club recently received a Statewide Health Improvement Partnership Grant through Anoka County to facility a walking club. She stated that previous State Representative Linda Runbeck was the organizer of the club and that additional information could be obtained from the web site: www.centennialwalks.com on upcoming events. Ms. Radermacher desired to inform the Committee of the program and determine their willingness to collaborate in the program. IV. PUBLIC HEARINGS — NONE V. UNFINISHED BUSINESS 1. 22-008: Donation/Monument Policy A draft of a Donation/Monument Policy was provided in the Committee's packet for review and possible recommendation to Council for adoption. Staff stated that the policy would serve as a guide for members, staff and donors. Staff also stated that City Council accepts donation via resolution but the policy addresses such items as location, items of donation and their acceptance, etc. Discussion ensued regarding modifying language in the first sentence under Purpose, to read as follows: The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements; the second sentence to read as follows: These donations may include, but are not limited to cash or physical property donations such as: park land, benches with suitable base, bicycle racks, picnic tables, benches, trees, public art, monuments (by exception only) drinking fountains, playground equipment, flags, and other types of park or trail accessories. Discussion also ensued regarding modifying language in the last two (2) sentences of Maintenance, to read as follows: The City reserves the right to remove or alter any donated equipment, improvement(s) or memorials that have been damaged or in the case of a living tree/bush/plants are dead. The Public Works Director will determine if an item should be removed due to being beyond repair or death. Motion by Chairperson Errickson-Grahek, seconded by Committee Member Seeley to recommend to City Council Adoption of the Policy subsequent to review by the City Attorney and as Amended as Stated Above. All in favor. Motion carried. VI. NEW BUSINESS 1. 2022 Volunteer Appreciation Day — Event Planning a. Date — The Committee chose to schedule the event for Thursday, September 15, 2022 with a time to be determined. b. Food/Refreshments — The Committee chose to appoint a Sub -Committee of Chair Page 2 of 5 City of Centerville Parks & Recreation Meeting Minutes July 6, 2022 Errickson-Grahek and Council Liaison Lakso to determine these items. C. Certificates of Recognition — The Committee discussed the amount of Certificates that were not retrieved by the volunteers the previous year, cost, etc. Discussion ensued regarding the possibility of Thank You Cards instead. The Committee requested a sample be included in their next packet for consideration. d. Location — The Committee chose to hold the event at Hidden Spring Park with possible rain locations be at the Centennial Fire District, Station #3, St. Genevieve's Community Parish Center, Centerville Elementary or Eagle Brook Church offices. e. Thank You Items — Staff reported that items had been purchased (water bottles and lip balm with the Parks & Recreation logo had been purchased and before them for visual inspection. 2. Chain of Lakes Rotary, Walk Club(httns://chainoflakesrotary.com/) — Info. & Potential for Collaboration This item was previously discussed. 3. EDA Swag Bags — P & R Inclusion of Items (Chapstick, Qty. 150 @ $242.38) Staff reported that the Economic Development Authority (EDA) annually distributes Swag Bags during the Fete des Lacs week at Music in the Park and with the Chair's approval, a purchase was made of 150 Soy -based, P & R Logo wrapped, Lip Balm in the amount of $242.38 would be included in them. 4. Purchase of Member Identification Items (Hats, Qty. 10 @ $215.10 & Shirts, Qty. 10 Staff stated that an order for 10 hats at the cost of $215.10 had been placed and received. Chair Errickson- Grahek distributed one (1) each to members that were present. Staff also stated that 10 shirts would be ordered in the near future. It was reported that authorization was given by Administrator Statz for said purchases with a total for both items not to exceed $500. It was stated that the items would display the Committee's logo so the members would be easily distinguished at events. 5. Blanket Inventory Usage Staff reported that there were approximately 80 blankets remaining from last year's purchase of Volunteer Appreciation Items. Discussion ensued regarding distribution of the items at park events this year with consensus to do so. 6. Amendment to City of Centerville Permit — Bald Eagle Water Ski Club Staff reported that several requests had been received from a representative of the Bald Eagle Water Ski Club recently. It was stated that the Club had requested (in 2021) and received permission to install a boat lift alongside of the existing dock and that they desired formal approval to take place it in 2022. It was also stated that they have requested permission to sell club merchandise and to provide pre -packaged items to their attendees during their performances/shows. Staff reviewed their existing agreement with the City and determined that language was outdated within the agreement and that the agreement did not include the items that they were requesting. Staff provided the Committee with a draft of an Amended Permit for review. Staff stated that the draft had been Page 3 of 5 City of Centerville Parks & Recreation Meeting Minutes July 6, 2022 forwarded to the Club for review and comment with a response not being received to date. Consensus of the Committee was to invite the Club to their next meeting to discuss the draft agreement. Invited July 7, 2022 with a confirmation on the same day that a representative would be present. 7. Request for Use of Park — Hidden Spring Park, July 14, 2022 (Scouts Annual Picnic) Committee Member Peterson requested use of the park from 5:30 — 9:00 p.m. on the above stated date for the above stated event. Motion by Committee Member Akpan, seconded by Committee Member Freiermuth to recommend to City Council Approval of the submitted request. All in favor. Motion carried. VIL APPROVAL OF JUNE 1, 2022 P & R MINUTES Motion by Chairperson Member Errickson-Grahek, seconded by Committee Member Akpan to approve the June 1, 2022 minutes as presented. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Staff a. Pilot Ash Tree Treatments (Rainbow Tree Service) It was stated that the City contracted with Rainbow Tree Service to treat 21 trees within various parks and on City property at the cost of $1,242.50 with funds being expended from Park Maintenance Funds. b. Main Street Market (Kick -Off July 7, 2022) Staff reported that 17 vendors had signed up with two (2) of them be farmers. It was stated that Staff has been diligently advertising/marketing the event on Social Media and the web site. 2. Council Liaison Council Liaison Lakso reported that there was still a vacancy on the Committee to Council and that municipal elections would be taking place in November with Affidavits of Candidacy being accepted shortly for two (2) council seats and the Mayor's seat. 3. Park Trees Sub Committee — NO REPORT 4. No Mow May — Sub Committee (Seeley & Errickson-Grahek) Brief discussion was had that it seemed that the bees had benefited from the areas that were not mowed (a section of Laurie LaMotte and Acorn Creek Parks) during this time and that the Committee and the Public Works Director would discuss in 2023 going forward with the program. Page 4 of 5 City of Centerville Parks & Recreation Meeting Minutes July 6, 2022 IX. ACTION ITEMS Items to be Closed/Deleted: 21-011, 22-008 Items with Chanizes: 16-026 - July to August Agenda - Update 19-022 - May to Sept. (need to check on grants) 22-001- July to August Agenda — Update (need to check on grants) 22-002 - July to August Agenda — Update 22-003 - July to August Agenda — Update 22-004 - Aug. to Oct/Nov 22-005 Agenda — Update 22-006 - Sept. to Sept./Oct. 22-007 - July to Sept. & add Heidi to Sub -Committee (add Hidden Spring) Items to be Added: 22-008 - Bald Eagle Water Ski Club 22-009 - Rainbow Tree Service-RFP (Preferred Vendor) 22-010 - Volunteer Appreciation Event 22-011 - Chain of Lakes Rotary Walk Club 22-012 - Volunteer Recruiting X. ADJOURNMENT August Agenda — Unfinished Business August Agenda — Unfinished Business August Agenda — Unfinished Business August Agenda — Unfinished Business August Agenda — New Business Motion by Committee Member Seeley, seconded by Committee Member Akpan to adiourn the July 6, 2022 P & R Meeting at 9:08 p.m. All in favor. Motion carried. Transcription submitted by Linda Neudecker, Recorder Transcription with review submitted by Ms. Bender, City Clerk Page 5 of 5 z 0 o x 0 CJ cn 0 0 u i �7 C-� C.) U +U-' � O +ci � 'CJ L CO bq .� bA bA bq bA bA bA bA bA bA .-'c 3000 O O V]=°U �O 00 00 OO 0 OUO O O OO OO i�0 0 N N N N N N 0 N N C O O O N N N N N N 0 N N N N y bA bA bq bA bq bA bq bq bA bA Ad dulO 0101 cis ci d dd dd O � 00 C7 n Cn W O 0 N o o dP:QA1A; WA1ci� W cis a U o c o U W U aoi �3 E 0 pw" p o O U o w x. ci o 0 � 6 W � o ci � Q o ci *" a U cii a cl� W 0° y O � d U 'o .o �a adc�A C-)ci a� a U�04j> U� \c M N 00 N M Vl \c [— 00 01 O N O O O O O O O O O O O O O O O O \O 01 01 C N N N N N N N N N N N N Teresa Bender From: Paul Palzer Sent: Thursday, July 14, 2022 3:33 PM To: Mark Statz Cc: Tedd Peterson; Dan Schmitz; James Huisenga; Teresa Bender Subject: FW: EAB Treatments next week From: Ryan H. Spencer [mailto:rspencer@rainbowtreecare.com] Sent: Thursday, July 14, 2022 3:01 PM To: Paul Palzer <PPalzer@centervillemn.com> Subject: EAB Treatments next week Caution: This email originated outside our organization; please use caution. Hi Paul, I am touching base to let you know that we'll be out next week to inject your ash trees. Please let me know if you have any questions. Thanks, Ryan Ryan Spencer, Municipal Consulting Arborist Rainbow Tree Company ISA Certified Arborist MN-4926A email: rspencer(o-)rain bowtreecare.com Direct: 952-252-0553 • Cell: 952-217-9776 Please take a moment to give us your feedback! ill ,/f r P Aft.6 Raftcw iroocor i ROY0OW L iw0--W pia •• • ., . - I support Saluting Branches Arborists United for Veteran Remembrance Rainbow Treecare, Lawncare & Pest Experts is following current local public health recommendations to reduce the spread of Coronavirus (COVID-19). Read our full COVID-19 safety statement. 1 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VIII.1 Parks & Recreation August 3, 2022 TITLE OF ISSUE: Staff Update BACKGROUND AND SUPPLEMENTAL INFORMATION: Main Street Market - Going well: Week 1 - 477 individuals; Week 2 (Fete) - 888 individuals; Week 3 (Ladies Night) - 330 individuals and Week 4 - 422 individuals. We have anywhere from 20 vendors to 15 throughout this period. We have received rave reviews for Ladies Night and its activities (Passport - vendors signing off to enter drawings for items donated either by vendors or businesses, coupons, etc.). This upcoming week is (Week 5, Kids Night) and we have the following activities planned (i.e. face painting, bounce house, Police and Fire/Sparky the Fire Mascot will also be appearing (car & truck for depart. demos), kids chalk street art and rock painting, and of course drawings for prizes. We thank our volunteers and vendors for assisting in this event. Website - The website & App are slated to be live October 4, 2022. The information has been migrated from our current site to the new site, photos and videos have been obtained of. (i.e. Fete des Lacs activities, Parks, etc.) and will be forwarded to CivicPlus shortly. Staff, Council and Committee's are getting very excited for a new site. Emerald Ash Borer (Pilot City Trees) - Rainbow Tree Service completed treating our trees. Along with the treatment they tagged them. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: N/A For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Administrator/Engineer's Report terviffe July 27, 2022 'Estab shed m5,' FETE DES LACS — JULY 12-17 Fete des Lacs was a huge success — the event was well -attended, and we have received a lot of positive feedback about the festival. We would like to extend a special thank you to our event sponsors and volunteers for their commitment to helping us with this outstanding event. We would also like to thank our residents and everyone else who came out to enjoy the festivities. We look forward to seeing you next year. A few photos from the event are shown below. 2ND MEDALLION WINNER Patrick N. is the second medallion winner to come forward to receive his $100 winnings. When asked what Patrick was going to do with his winnings, he explained the following - he and a friend made a deal while attending the Kids Dance that if either of them won, they would share the winnings so after returning from camp, Patrick was on his way to do just that. VOLUNTEER OPPORTUNITIES We are searching for volunteers to serve on two of our Boards and Committees. There is one open seat on our Parks & Recreation Committee, and one open seat on our Economic Development Authority (EDA) Board. Volunteering an excellent way to get involved in the community, and connect with others. Information about meeting schedules is listed below. Please call city hall at 651-751-3232 with any questions about these opportunities! • Parks & Recreation Committee — Open Seat o Meets monthly on the First Wednesday at 6:30 PM • Economic Development Authority — Open Seat o Meets monthly on the Third Wednesday at 6:30 PM PARKS AND RECREATION Strategic Plan The Parks and Rec Committee continues work on its strategic plan. If you would like to give input, we are always happy to receive your thoughts. Just give us a call or email us at info e,centervillemn.com Volunteer Appreciation Event The second annual Volunteer Appreciation Event is being planned for September 15, 2022 at Hidden Spring Park. An alternate location has yet to be determined if rain is experienced. Food, drinks and an appreciation item will be provided. This is one event that thanks those individuals that give of themselves to make Centerville great throughout the year and a wonderful place to live, (Fete des Lacs, park monument flower beds, Main Street Market, Music in the Park, serving on a Committee/Commission and Council). Emerald Ash Borer 1W44Several trees have been treated by Rainbow Tree Service within the City and its local parks as a way to slow the spread of the bug and providing time for diversification of types of trees for replacement and strategic planning. - MUSIC, MAIN STREET FETE ��PARK MARKET deg LACS TUESDA`'fS, 6:30 PM JUNE 14-AUGUST 9 :z d .� ADNHNISTRATION THURSDAYS, 5:30 PM COMMUNITY FESTIVAL JULY 7-AUGUST 11 J U LY 12-17, 2022 Elections Absentee voting is taking place currently for the August 9, 2022 Primary (this is ELECTION also called early voting). The Primary Election narrows the field of candidates VAWthat will be on the November ballot for the General Election. The State Partisan Primary Ballot has candidates for State Offices (Governor & Lieutenant Governor, Secretary of State and Attorney General). Four parties (Grassroots - Legalize Cannabis Parry, Legal Marijuana Now Parry, Republic Party and the Democratic -Farmer - Labor Party) have all put forward candidates. On this side of the ballot you must stay within the same party while voting for candidates. On the back side of the ballot are County Offices (County Commissioner, District 3 and County Sheriff). This is the nonpartisan portion of the ballot which do not carry the same rules regarding parties. On Tuesday, August 2, 2022 Direct Balloting begins (7:30 a.m. — 4 p.m. (M-F)) and it will end on August 8, 2022 at 5 p.m. City Hall will also be open for this type of voting on Saturday, August 6, 2022 from 10 a.m. to 3 p.m. If you desire to cast a ballot during this time, you will complete an application, be given a ballot for voting here at City Hall and you will place your ballot into the counting machine. Primary Election Day is August 9, 2022 from 7 a.m. — 8 p.m. and you will vote at St. Gen's Community Parish. Filing for Municipal Offices will commence August 2, 2022 — August 16, 2022 (Hours are the same as above except for no filing on Saturday, August 6 and ending at 5 p.m. on August 16, 2022). Seats available: Mayor (2 year term), two (2) Council seats (4 year terms). Fee for filing: $2. If you have any questions, please contact the City Clerk at: 651-792-7933. Staff continues c S Staff continues working on the website redesign andCP CIVICPLUS mobile app. Over the last week we have received some really great pictures of Fete des Lacs, Main Street Market and the Water Ski Show for inclusion on the new website. Content is currently being migrated from the existing website to the new one. The project is progressing nicely according to schedule. MAYOR'S MINUTES Mayor D. Love, shown in the image to the left, provides regular updates woto Centerville residents to keep them informed about what's happening in the community. In his mid -summer update, Mayor D. Love spoke about ways residents can get involved. Currently, we have opportunities to serve on city boards and commissions. There are also employment opportunities in our public safety department. Mayor D. Love also spoke about the Fete des Lacs festival, thanking event sponsors and organizers, along with public safety for all of the hard work that went into pulling off such as successful event. Click on the link below to listen to the Mayor's Minutes or to learn more about economic development, Centerville Cares, website and mobile app updates, and elections. hgps://www.youtube.com/watch?v=mzo9EoOGn6o&list=PLsyDmscCuwWl5 SJP6_3IuzPwvdDcm T mcC MAIN STREET MARKET & BALD EAGLE WATERSKI SHOW North Metro TV conducted an interview with Main Street Market Volunteer Coordinator, Angela Conley who discussed the event, showcasing recent vendors (several farmers, food vendors and crafters/artisans). Dakota Clover has been providing live music at each of the events. The Market takes place Thursday evenings from 5:30-7:30 p.m., July 7 through August 11, 2022. The Market is in close proximity to Trailside Park which is home of the Bald Eagle Waterski Show. The water ski shows begin at 7:00 p.m. and will go through the end of August (weather dependent). Angela noted that combining the two events this year is a great way to bring summer commerce to Centerville. Click on the link below to learn more about the Main Street Market. https : //www.youtube. c om/watch?v=- GA W R&RS TI&li st=PLsyDm scCuwWl5 SJP6_3IuzPwvgDcmUD S C MUSIC IN THE PARK 12 Dirty Shorts Band "Fete des Lacs* 19 Cindy Jo & Dirt Road Dixie 26 Dakota Clover • 02 No Music - Night to Unite 09 Bleeding Heart 16 LaValle Jazz Cats 0 Cindy Jo & Dirt Road Dixie were welcomed back and played on July 19, 2022. Approximately 100-150 individuals attended. Smash Foods was unable to attend. Up next will be Dakota Clover. They are the same band that has been playing at the Main Street Markets. They have a full -lineup scheduled for July 26, 2022, 6:30 p.m. at Hidden Spring Park. Meeting and City Hall Schedule • August 17, 2022, 2022 6:30 p.m. — Economic Development Authority Meeting • August 16, 2022, 6:30 p.m. - Planning & Zoning Commission Meeting (Rescheduled due to Night to Unite and Elections) • August 10, 2022, 6:30 p.m. — City Council Meeting • August 3, 2022, 6:30 p.m. — Parks & Recreation Committee Meeting HONORING OUR VETERANS National Korean War Veterans Armistice Day National Korean War Veterans Armistice Day is observed each year on July 27th. It is a time to remember as many as 50,000 American troops who died in the conflict (official sources vary on the actual number), and over 100,000 wounded, and thousands of prisoners of war. Each year, the President of the United States issues a proclamation announcing July 27th as a day of national observance in honor of Korean War veterans and their families. CENTERVILLE CARES Anoka County Food Shelves Anoka County Food Shelves are available to Anoka County residents in need. Update 71512022: Due to COVID-19, many.food shelves are still o ffering pre packed . food boxes at this time. Some . food shelves may have modified services and hours, or they may have temporarily closed. PLEASE CALL AHEAD. Some sites have border restrictions and days/hours are subject to change. Please click on the link below for locations to food shelves: https://www.anokacouniy.us/3416/Food-Shelves. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) The EDA met this week and approved revisions to its CenterStage program, a program that promotes local businesses. The CenterStage program covers advertising costs (up to four ads in the local newspaper) for new businesses and businesses that have not participated in the program before; social media blasts are also included. Please call city hall at 651-792-7936 to participate in or learn more about the CenterStage program. The EDA also approved their 2023 budget, and began discussing their annual business appreciation event, which will take place in September. ANOKA COUNTY a Regional Economic Development Anoka County Regional Economic Development (ACRED) is hosting a hospitality tent and promoting the county for business development during the PGA/3M Open this week. Our public safety crews have been on -site all week helping out during this event. PUBLIC SAFETY Public Safety Night was held at Fete des Lacs and residents had the opportunity to interact with police and fire department staff, meet our K-9 officer, and view our fleet. The event also highlighted our first responder partners, M Health (Ambulance) and LifeLink (Air Ambulance). Finally, the local Scouts BSA were on hand to help folks make first -aid kits. This was a super fun event for everyone. µ =I® COMMIAITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of what's happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) — "Sorel Quarter" The developer (Centra Homes) is working through issues surrounding material and labor costs, affecting the viability of the project. They anticipate sharing their thoughts with city staff, in the near future, on ways to move the project forward. Centerville Elementary School Expansion A walk-through with the city's building inspector is scheduled for 7/27. The project is nearing completion and should be wrapped up in time for students to move in on time. (3)(4) Old Mill Estates 1st and 2na Additions The developer has begun work and the punch list. Staff is monitoring progress to ensure completion in 2023. City staff and the homeowner adjacent to the trail on Old Mill Court will bring a final proposal to the City Council for action at the August 10 meeting. If the council agrees to an alternative plan, the homeowner and city staff will arrange for construction of the trail in short order. (16) Centerville Self Storage (20th Ave. Centerville Self Storage) The facility is now open for business. A few minor punch list items remain. (1) Bay View Villas (Waterworks Site) Staff and the developer have reached agreement on issues related to the remaining punch list items. We have also been in contact with the watershed district to verify that the developer is actively pursuing the closure of his permits. The remaining work will disturb some sodded area along the shoreline as we complete the planned native planting area designed to protect the lake from direct runoff. Work should begin within the next two weeks. A letter has been sent to residents of the development, outlining the remaining items on the punch list. (8) Atlas Villas Memory Care Project (1825 Main Street) A Certificate of Occupancy was granted to the facility by the city's building department. The management company is working on their licensure, through the state and county, prior to opening their doors. (10-14) Rehbein Commercial The contractor is working on punch list items including boulevard restoration. (13) Kwik Trip A preconstruction meeting has now been scheduled for August 3 with an anticipated construction start of August 8. Further details on the construction schedule will be available after the preconstruction conference. (11) Norbella Senior Living The parking lot has been constructed with curb and gutter and the first lift of asphalt. Other site work continues as the building crew completes work on the interior; sheetrock is up and finishes are being installed. A September opening is still the target. (2) Peterson Shores Staff met with a prospective builder on site to discuss sewer and water connections as well as grading and driveway issues. (17,19) Rehbein Industrial Paving of the wear course of asphalt will be scheduled for sometime in August. (19) Sutton Transport The buildings walls and roof have been erected. Windows and doors are next up. Site utilities are substantially complete and work on the parking and loading areas continues with curb and pavement expected in the coming weeks. (15) 2050/2070 Main Street —American Roofing Supply Interior work is complete. The canopy and signage for the exterior of the building are next on the schedule. Site work has resumed with curb and pavement expected in the next few weeks, followed by landscaping and final site clean-up. (18) Max Storage (Fairview Street) The Conditional Use Permit (CUP) has now been sent in to the County for recording and a grading permit has been issued. The building permit is imminent as soon as plumbing and mechanical plans are finalized. (17) Amazon Fulfillment Center Amazon has closed on the purchase of the property. They will begin work on the site on July 18. A preconstruction conference was held last week, with a follow-up on -site meeting once construction begins. The project has a scheduled completion date of August 8, 2023, with Amazon taking a month or so after that to outfit the building and begin operations. City engineering staff will be working with County and Lino Lakes engineers to begin prioritizing the use of transportation related funds from the development. A first step will be to complete a corridor study of the 20t' Avenue (CSAH 54) route from Main Street to Birch Street. This study will help guide intersection improvements to enhance safety and ensure traffic flows freely. Development Inquiries 0 Developer looking for 2 — 5 acre site for apartment complex. 16 0 CODE ENFORCEMENT General • Grass mowing COMMUNITY ENGAGEMENT Web Site • Administrator's Report uploaded Social Media • Committee Agendas/Packets uploaded • Meeting Agenda • Public Hearings Reader Board • Parks Programming • Meeting Schedules • Community Events Community Email List • Parks Programming • Administrator's Report • Meeting Agenda SEWER AND WATER Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half -priced hook-up charges for businesses hooking to city water. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the city's Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. Well #2 Repairs The city's primary well (Well 92) started having some electrical problems a few months ago. Several weeks ago, those problems got worse and ended up necessitating having the 14-year old pump and motor replaced, along with the Variable Frequency Drive which runs the motor. In total, costs for the replacement of these components amounted to just under $25,000. City staff made the decision to replace these elements in short order, without bringing them before the council for a number of reasons. First, having the city's primary well out of service during the heat of the summer, is not a desireable situation. Secondly, some of the parts were in and out of back -order status and staff felt it wise to move while they were available on a timely basis. We are happy to report that, during this outage, our redundant systems performed very well. The city's secondary well (Well 91) was able to keep up and the chemical and monitoring equipment at that well performed as expected. Additional redundancies, in our two interconnections to the Lino Lakes water system were double checked and stood at the ready. However, they were never needed, due to the adjustments made by our public works department and the performance of our back-up well. This situation was a reminder of the many things that go on behind the scenes to ensure our sewer and water customers have reliable and safe service. Our staff and built-in redundant systems performed well and we were glad to have them both at the ready. IU fir►, � °t f, M c � s L2022 Fund-,..ing Guide 800.235.2440 1 gametime.com Asam eTime° Table of Contents National................................1 Alaska...................................22 Arizona.................................22 Arkansas ............................... 23 California..............................23 Colorado..............................28 Connecticut ......................... 30 Delaware..............................31 District of Columbia ..........31 Florida..................................31 Georgia ................................. 32 Hawaii...................................35 Idaho ..................................... 35 Illinois...................................36 Indiana..................................37 Iowa....................................... 40 Kansas..................................40 Louisiana..............................41 Maine..................................... 41 Maryland..............................41 Massachusetts .....................42 Michigan ............................... 42 Minnesota ............................44 Missouri................................47 Montana...............................48 Nebraska..............................49 Nevada.................................50 New Jersey .......................... 51 New Mexico .........................51 New York..............................51 North Carolina ....................55 North Dakota ......................57 Ohio....................................... 59 Oklahoma ............................61 Oregon.................................61 Pennsylvania .......................62 Rhode Island .......................64 South Carolina ....................65 South Dakota ......................65 Tennessee ............................66 Texas..................................... 67 MA Michigan Natural Resources Trust Fund (Michigan) https://www.michigan.gov/documents/dnr/MNRTF_Boa rd_Recomendations= _DEV_673674_7. pdf The 2020 spending program provides money for 76 projects across the state -- $27.3 million on 30 projects to acquire land to expand parks and $10.5 million on 46 park or recreation improvement projects. Most of the projects require matching funds from the community requesting grants. Amount: $38,000,000 Mitten Foundation (Michigan) https://www.mittenbrewing.com/foundation Mitten Foundation plans to partner with a few, carefully selected, local non-profit organizations in an effort to raise both funds and awareness. With the help of its staff and customers, the Mitten has raised more than $200,000 for local organizations since opening in 2012. Amount: $200,000 Outdoor Discovery Center Holland MI (Michigan) https://outdoord iscovery.orgL Promotes outdoor initiatives and natural land education and conservation Amount: $500,000 Pontian Michigan Master Parks Plan (Michigan) http://www.pontiac.mi.us/departments/community_Aevelopment planning_and_zoningLparks_and Pontian Michigan Master Parks Plan The Kresge Foundation (Michigan) http://kresge.org/how-we-fund The Kresge Foundation Funding consists of operating support grants, project support grants, and program -related investments. Serving the area of Detroit. Amount: $150,000 - $600,000 Deadline: Rolling Target School Fundraising (Minnesota ) https: corporate.target.com/corporate-responsibilitylgrants Target accepts applications from organizations in the seven -county Minneapolis -St. Paul, Minn., metropolitan area that provides accessible and affordable arts and cultural experiences. Amount: Varies Deadline: Applications are accepted between noon CST January 1 and noon CST February 1 45 Dakota County Master Park Plan Update (Minnesota https://www.co.dakota.mn.us/parks/Planning/ParkPlans/Pages thompson-county-master- plan.aspx Dakota County is updating the 2005 Thompson County Park Master Plan and creating a new Natural Resources Management Plan for the park. An updated master plan is needed to ensure that future investment reflects community needs. The master plan will include a long-range vision for the park and a 10-year plan to guide future decisions about park activities, capital investment and natural resource restoration. The Natural Resources Management Plan will address restoration priorities and provide near -term management recommendations for the natural areas in the park. Amount: null Eden Prairie Foundation (Minnesota ) https:Hepcommunit foundation.org/what-we-do/ "Provide grants to nonprofits and agencies that serve Eden Prairie, from the food shelf to the fire department; Serve as a fiscal sponsor to small groups and organizations that need help with their community projects, such as building the Veterans Memorial or Eden Prairie Miracle Field; Hold philanthropic funds for Eden Prairie individuals and families who do local grant -making on their own; Serve as a leader and catalyst for community good; and Hold events where neighbors can connect and form friendships." Fargo -Moorhead Area Foundation Grants (Minnesota https://areafoundation.org index.php1grant-making The Foundation awards grants each year according to current and emerging community needs. The Board also prioritizes grants that: effect a broad segment of our community; leverage support from other sources; promote collaboration, without duplicating services; strengthen the organization, self-sufficiency, and long-term stability; focus on problem - solving and show realistic planning and management. The Foundation's focus is on arts and culture, education, environment and animals, health, human services and public/society benefit. Amount: $1,000-$10,000 Minneapolis Master Park Plan (Minnesota https://www.minneapol ssparks.org/about_us/budget financial/20- year_neighborhood_park_plan The 20 Year Neighborhood Park Plan - NPP20 for short - adds $11 million to existing funding each year through 2036. This funding goes to three areas to maintain and revitalize parks, and helps address racial and economic equity throughout the neighborhood park system. Amount: $11 M ED Otto Bremer Foundation (Minnesota ) https:Hottobremer.org/social-return/ While the Otto Bremer Trust does not have specific strategic grant -making priorities, we do provide broad categories to explain the types of programs and services we invest in. These categories are intended to provide some insight into our social returns. Amount: $49,000,000 Southern Minnesota Initiative Foundation (Minnesota https:Hsmifoundation.orgLgrants/for-grant-seekers/ The Small Town Grant Program seeks to build sustainable and vibrant communities by engaging its members, enhancing existing leadership and opportunities for new leadership to emerge. Rather than funding a one-time project, we seek to build enduring, community capacity that will perpetuate collaboration for future work. Amount: $250k Southwest Initiative Fund (Minnesota https://swifoundation.org/how-to-applylg rants "Most of our grants are awarded through our more than 120 fund partners, which have their own grant application guidelines. If you have a fund in your area, it may be a resource for you. We can award grants to nonprofit organizations, schools, government agencies and projects that use one of these entities as a fiscal partner" The Dekko Foundation (Minnesota http://dekkofoundation.org/how-to-appjyl Foundation welcomes requests from schools and community organizations in the communities where its founders, Chester E. Dekko, did business during his lifetime. The board of directors' focus is on grant making for programs that support the healthy development and education of young people. Their grant making areas of interest include: Early Childhood Middle Childhood Adolescence Community Development Geographic Priorities: Alabama: Limestone County. Florida: Collier County; applications by invitation only. Indiana: DeKalb, LaGrange, Kosciusko, Noble, Steuben,and Whitley Counties. Iowa: Clarke, Decatur, Lucas, Ringgold, and Union Counties. Minnesota: Norman County. Amount: Award amounts vary Deadline: Rolling 47 The McKnight Foundation (Minnesota https://www.mcknight.orgLgrant-programs Their former Children, Families, and Communities program is now broken into two separate but complementary programs: Children and Families, and Region and Communities. Within each of these programs, the foundation will concentrate on clearly defined goals and a limited group of issues. They believe using Foundation resources in this way will help achieve more significant results. Please note: the Foundations uses separate guidelines and application instructions for their grantmaking for Youth Enrichment during the Out -of -School times. Amount: Varies Deadline: Varies Community Health & Prevention (Missouri) https://www.mffh.org/Page.aspx?id=740 Missouri Foundation for Health is a resource for the region, working with communities and nonprofits to generate and accelerate positive changes in health. As a catalyst for change, MFH improves the health of Missourians through partnership, experience, knowledge, and funding. The Foundation takes a multifaceted approach to health issues, understanding that programs, policy, and collaboration all play a role in creating lasting impact. Overall the initiative will increase healthy eating, increase physical activity, implement and enforce policy and environmental changes to support healthy eating and physical activity. It will also engage parents and other stakeholders to promote health and wellness in schools, families, and communities. Amount: Award Amounts Vary Deadline: Rolling Mark Twain Development CDBG Fund (Missouri) https://www.marktwaincog.com/community-development-block-grant "The Community Development Block Grant (CDBG) program is administered by the Missouri Department of Economic Development. In the Mark Twain Region, projects are predominately funded for critical infrastructure improvements, demolition of vacant and dilapidated structures and community facility projects. CDBG funds are considered last resort funding and are often coupled with USDA Rural Development or State Revolving Funds (SRF). Historically, the Council of Governments has been very active in both writing and administering CDBG projects. Projects have included construction of new fire stations, senior centers, ADA compliance, demolition of vacant deteriorated structures, water and sewer improvements, as well as bridge, street and drainage improvements. Additionally, infrastructure improvements necessary for the expansion or development of new industry have also been completed utilizing CDBG funds. Nearly every community and county in the region has experienced the benefit of CDBG funds. "