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Home My WebLink About2022-08-16 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING AGENDA Tuesday, August 16, 2022 6:30 p.m. Meeting is being held in-person Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ I. CALL TO ORDER 1.Roll Call 2.Oath of Office – New Members i.Bruce Thompson ii.Gloria Semmelink III.PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1.None V.AWARDS, PRESENTATIONS, APPEARANCES 1.Kurt Glaser (City Attorney) – Open Meeting Law & Remote Meetings 2.Phil Carlson (City Planner) – Planning and Zoning Commission 101 VI. OLD BUSINESS 1.None VII.NEW BUSINESS 1.No Parking Areas – Review VIII.APPROVAL OF MINUTES 1.June 7, 2022 Planning & Zoning Commission Meeting Minutes 2.July 19, 2022 Planning & Zoning Commission Meeting Minutes IX.ANNOUNCEMENTS/UPDATES 1.Council Member Liaison 2.Administrator’s Report X.ADJOURNMENT INFORMATION None REMINDERS Economic Development Authority – Wednesday, August 17, 2022 City Council Meeting – Wednesday, August 24, 2022 Parks & Recreation Committee – Wednesday, September 7, 2022 Planning & Zoning Commission – Tuesday, September 13, 2022 STATE OF MINNESOTA COUNTY OF ANOKA I, Bruce Thompson, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commission Member of the Planning & Zoning Commission of the City of Centerville in the County of Anoka, State of Minnesota, to the best of my judgement and ability. Subscribed and sworn before me this 16th day of August, 2022. ___________________________________ Bruce Thompson ___________________________________ City Administrator, Mark Statz STATE OF MINNESOTA COUNTY OF ANOKA I, Gloria Semmelink, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commission Member of the Planning & Zoning Commission of the City of Centerville in the County of Anoka, State of Minnesota, to the best of my judgement and ability. Subscribed and sworn before me this 16th day of August, 2022. ___________________________________ Gloria Semmelink ___________________________________ City Administrator, Mark Statz CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 16, 2022 Legal V.1 TITLE OF ISSUE: Open Meeting Law Presentation BACKGROUND AND SUPPLEMENTAL INFORMATION: City Attorney, Kurt Glaser, will be on hand to give a presentation on the Open Meeting Law . This is something we try to do annually, and with a few new P&Z members, it felt like the right time to do so. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No formal action needed. Discussion only. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Memo Other (specify) ____________ _____ _____ _____ _____Semmelink _______________________________________________________________ _____ _____ _____Thompson _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular MEMORANDUM TO: CITY OF CENTERVILLE FROM: KURT GLASER, CITY ATTORNEY SUBJECT: OPEN MEETING LAW REVIEW DATE: AUGUST 12, 2022 CC: MARK STATZ, CITY ADMINISTRATOR What is a “Meeting” under Open Meeting Law? A “meeting” is where a quorum of a City Committee or the Council discuss, decide, or receives information relating to the body’s official business. “Meetings” must be Open to the Public. MEETINGS: LEGAL Physical gatherings and certain Zoom meetings with notice allowing public attendance ILLEGAL Group emails – “Reply All” ILLEGAL Serial communications o Phone / texts from one Member to the next, and to the nextILLEGAL o“Chain” emails and texts sent from one Member to the next, and to the nextILLEGAL ILLEGAL Secret meetings o Send texts between Members during a meeting ILLEGAL Why are these “Meetings” ILLEGAL? Lawful meetings require Notice to the Public (Time and Place) Lawful meetings must be open to the public Regular Meetings o Per a schedule on file at City Hall Closed or Special Meetings o 3-days posted notice o 1-day mailed notice to Members o 3-days mailed / published notice to anyone requesting notice of special meetings Written materials used by the body during a meeting must be available to the Public Where people have gotten in Trouble with the Open Meeting Law: o Never text another meeting Member during a meeting – the public can’t see your texts. o Watch out for the “meeting after the meeting” or the “meeting in the parking lot” – the public hasn’t been invited. o Forwarding an email from one Member to another – once a quorum of the body has seen that email, that is an OML violation. What is NOT a “Meeting” under the Open Meeting Law? Social gatherings … City Training … ... where official business of your body is NOT discussed Penalties Violator to pay $300 fine per violation (City cannot pay this) Violator Forfeits office after 3+ separate, intentional violations City to pay reasonable costs, disbursements, and attorney fees Best Practices: Gatherings:Why take the risk? If you think you’ll be gathering with other Members of your body, simply ask Staff to post notice of a potential public meeting. In the past we have posted meeting notices for park and skate events, funerals - we once posted a meeting notice to hang out in Tom Lee’s garage. Emails:Let Staff do the emailing! The City Administrator, Staff and Attorney can communicate with your entire body outside of a meeting. If it is necessary to send information outside of a meeting, ask Staff to help by sending and receiving emails with the entire body. Always use your City email for City business - avoid using your personal email or texting devices. 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 16, 2022 Planning V.2 TITLE OF ISSUE: Planning and Zoning Commission 101 BACKGROUND AND SUPPLEMENTAL INFORMATION: City Planner, Phil Carlson, will be on hand to give a presentation on the duties and responsibilities of a Planning Commissioner. This is something we try to do every few years, and with a few new P&Z members, it felt like the right time to do so. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No formal action needed. Discussion only. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____Semmelink _______________________________________________________________ _____ _____ _____Thompson _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 16, 2022 Planning and Zoning VII.1 TITLE OF ISSUE: Recommending Appointment of Commissioners BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a list and map of "No Parking" areas in the city. Aside from these areas, parking is allowed during the day. As a follow-up to our discussion on residential outside storage, we wanted to have a discussion about on-street parking. The basic discussion topics are: 1. Should on-street parking be allowed overnight? 2. Are the current "No Parking" areas appropriate? Are there other areas that should be designated? This issue is also being discussed due to the changes in the downtown area after the street reconstruction project. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No formal action needed. Discussion only. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X X Vote Record: Aye Nay _____ _____ List of No Parking Areas; Other (specify) ____________ _____ _____ _____ _____Semmelink _______________________________________________________________ _____ _____ _____Thompson _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular NoParkingAreas 1.MoundTrailfrom1287toCulDeSac,Noparkingexceptbypermit. 2.PeltierLakeDrivebetweenMainStreetandCentervilleRoad,northsideonly. 3.LakelandCirclefrom1677to1659,noparking5pmto9pmMon.Thur.AprilJuly. 4.MillRoadnoparkingonEastSide. 5.ProgressRoadnorthofMainStreet,noparkingschooldays. 6.BrianDrivesouthofMainStreet,noparkingwestsidetoBrianCourt. 7.WestviewStreet,noparkingwestofCentervilleRoad. 8.SorelStreet,noparkingthissideofstreet,EastofCentervilleRoadsouthside. U.S. INTERSTATE HIGHWAY NO. 35E TID YTNUOC AKONA 55 .ON HC K A L O N I L F O Y T I C S E EUNEVA TS12 6985 707570557047 7095 7111 TAVIRP( ).RD E S E K A L O N I L F O Y T I C 7100 7050 70907070 7140 6812 .S EUNEVA HT02 OUTLOT B 4 26 25 5 .ON .H.A.S.C .N EUNEVA HT02 6805 7095,70976867 6845 735371057807 71377129 7091,7093 45 .ON DAOR YTNUOC 7131 5 995986 6 6965 7015 2727 06416939 7256 8 7222 873327228 7250642772407234 9 1 7326 73207314 YTINU EUNEVA E VIRD SSA P R EED 7255 7261 57329 3 373237313 7 6885 7048 WEST ROBIN LANE 5 5 9 1 2725278427 727462785 2 719371877181571771693617 EUNEVA SEKAL NIWT 94 9 1 72571527 72617247 7271 5 89327 2 7 60 70987092480770728 2 9 1 COTTONWOOD COURT 7126 441771367140 0 708572 YAW NAIRB 709570751700 79077 2 1 966296 11 9 1 71471417713571293217 7264726045278427 6 4 CAMUS 2 TRUOC 7 0 43 7 6923 6933 72617255 6 79 6 8 2 3787080 731670948077072704670086996 7098 73047112 4 2217 031 729647174716871564517641783177 8723071867180 722089177192 2 7 NAIRB EVIRD BRIAN DRIVE DRIVE BRIAN DRIVE BRIAN 70056987 732170497017702569956979 590770877067708114077033 73177111 73115911 94177143713713172177 718571797173716771637155 7289719771916971 729533272157209 730577221 7229 2 81 07 1881 18850 18897170714671387122711221 717626177154713007 891771847192769 5 12 7 8 DAHS EUNEVA 5 17 94 64 9 6 7 796 6928 718917716771597151714371357127 7197187173 1885 97 713396 YVI TRUOC 1883 1874 6927 1881 1875 3 4 9 6 1871 1865 3 671861 17071746172617452 176417 41007 22241755 7 1 81 83170 6178317 21 77 PETERSON 8 4 18488 1 7 38 7035 81 1 458 76179517 724151517 327 249669326922 118598496 3 727 1 7581 2 2 7581 30 DUPRE ROAD 2271857 94 81 1855 6911 69216905 5 1853481 AD RO 1851 348 1 1849 32 8 1 41 184507 7 181 3 1 88107 15 107 DAOR LLIM DLO 2 8181207 7 1927106936 72837277726941817 7299 6 207 ELCRIC KAO 120 7 03 07 52 5 07 PARK 43 07 2 4181 83 07 1812 6979 49278827 7258452704 7224261608107 724672327216721271927184717874517714683170317 72004617 8 366977 7 AY DAOR LLIE W M 240 RTAG 7 PO ENAL DAOR LLIM DLO 9821627 77627 7235 152772451427132772237221721971736908 716771596918 7397738973877383737973756933 1 37 7 14 2 68 TNA SAEHP 7691396 70 4 8 7 1 F O.L. A0 8 O.L. B7 D 1 OA R 6 9 6 5 6 5896579 73736 9 773759 4 5 PELTIER CIRCLE 2 URT CO OW 7 EAD M 0 717 6 66089 3299 7176406960 92 70 G 2671 22 RAN 27 GE -VIE W 6027 3717 7 617 1 7 976 2772681 7 4 CLEAR 372 2 77 1 227512790277203 976876 1 CLEARWATER 7 7 46874 76870 16872 DARE ORTAWRAELCYAW DRA LLAM VACATEDDETACAV 1751 9371 7 9966983 18961786 937864 6875 1 7 6 7781 M 86 DAE 97 CRICWO EL CR EEK 796 712869848 6992 R E AT 2 W 2 R EA L C 3 1 7323 6918 63966296 PELTIER CIRCLE 421770967086 7082 7 SSERGORP DA ORELCRIC ELLIVRUOT 31 37 1672 1674 7059 7087 1 D N AL3 1 9 6 T E W 65 9 6 576 66176 12 68926882 .ON .H.A.S.C 0780076994 704662 7248 28076507 DAOR ELLIVRETNEC 726270982707 7256 7268 DA ORELLIVRET NEC CENTERVILLE ROAD 6719 6759 9076 779616963596694596 6995736925 7077029 DAOR 6903 37045 ELLIVRETNEC 6849 1217 7257 72837276726972636831 72496939 16 85656 A06611 RIC DNALEKAL ELC 1658 2661 1668 3561 7561 6155 0761 SRETNUH B 71240607 ENAL EGDIR 1665 NOFFIOG DETACAVROAD 3 3761 710570595407 78077607 7129 5417 3 0 2 1 688 8 87 6 0 1 7 7 8 6 1 8 8 6 V ETACA D 0851 TRACT E 76 62 4 8 80676674466 6837237 6784760 66 6772 2 67787 6880 6 5186807 Y 6 AW D 86 NOP R 478686 EVAEB 9976 6821 AEB REV BEAVER POND WAY 67576 3676751 86679396765476 926739 5776 18766733 7876 6835 67276 6847148 56866851 68838668717586 97 F O Y T I C L O N I L S E K A 3 9 7251 A T OL T UO 5 6 2 7 P A L R E V O N O I T P I R C S E D 16 15 N I L F O Y T I C S E K A L O CHAPTER71:PARKINGREGULATIONS Section 71.01 Parking prohibitions 71.02 Towing of Illegally Parked Vehicles 71.99 Penalty § 71.01 PARKING PROHIBITIONS. (A)Every vehicle parked upon any street with a curb shall be parked parallel to the curb and with the right- hand wheels of the vehicle within 12 inches of the curb. On other streets, a vehicle shall be parked to the right of the main traveled portion thereof and parallel thereto and in a manner as not to interfere with the free flow of traffic. These requirements shall not apply, however, to any vehicle disabled upon any street, but any police officer may require the person in charge thereof to move it to a place of safety, and if the movement is not made or if any motor vehicle is left alone or abandoned in that position, the officer may provide for the removal of the vehicle to the nearest convenient garage or other place of safekeeping. (B)No person shall stop, stand or park a vehicle, except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or traffic-control device, in any of the following places: (1)On a sidewalk; (2)In front of a public or private driveway; (3)Within an intersection; (4)Within ten feet of a fire hydrant; (5)On a crosswalk; (6)Within 20 feet of a crosswalk at an intersection; (7)Within 30 feet upon the approach to any flashing beacon, stop sign or traffic-control signal located at the side of the roadway; (8)Between a safety zone, unless a different length is indicated by signs or markings; (9)Within 20 feet of the driveway entrance to any fire station and, on the side of the street opposite the entrance to the fire station, within 75 feet of the entrance when properly sign-posted; (10)Alongside or opposite any street excavation or obstruction when the stopping, standing or parking would obstruct traffic; (11)In the roadway side of any vehicle stopped or parked at the edge or curb of a street; or (12)At any place where official signs prohibit stopping. (C)No person shall, for camping purposes, leave or park a house trailer on any street or the right-of-way thereof. 61|Page (D)No person shall stop or park a vehicle on a street when directed to proceed by any peace officer with authority to direct traffic. (E)No vehicle shall be parked on any street for the purpose of displaying it for sale. (F) (1) No vehicle, except an emergency vehicle on an emergency call, shall be parked between the hours of 3:00 a.m. and 7:00 a.m., and no vehicle shall in any case be parked upon any street in any one place for a longer continuous period than 24 hours. (2) However, these restrictions shall not apply to the parking of one vehicle on the street due to new construction during the months of March through May of each year. (G) (1) The City Administrator may issue temporary permits to park on streets during restricted times. (2) The permit shall state the duration and location for which the permit is valid. (3) A fee may be charged for such permits in accordance with a resolution adopted by the City Council. Penalty, see § 71.99 Ord. #16, adopted 06/06/1969, Ord. amended 02/09/1972, Ord. amended 03/28/1984, Ord. amended 12/12/1984 § 71.02 TOWING OF ILLEGALLY PARKED VEHICLES. Any vehicle parked in violation of the city code or in violation of state law may be removed by towing at the direction of the city police to a suitable place for storage until claimed by the owner or agent of the owner. The owner or other person responsible for such parking of the vehicle shall be liable for the reasonable cost of such towing and storage upon conviction for such illegal parking. The city shall in no way be liable for any damage to any vehicle which has been ordered towed away. Ord. 2d #24, amended 12/10/2008 § 71.99 PENALTY. Any person convicted of violating any provision of this chapter shall be guilty of a misdemeanor but if a minimum fine or imprisonment is prescribed by the State Highway Traffic Act for an offense, the penalty shall apply to a person convicted of the same offense under this chapter. For continuing violations, each day the violation exists shall be considered a separate offense. Ord. #16, adopted 06/06/1969, Ord. 2d #24, amended 12/10/2008 62|Page CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, June 7, 2022 at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. 1.Roll Call Present: Chairperson Linda Broussard-Vickers (via Zoom) Commissioner John Krueger Commissioner David Kubat Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Absent: Commissioner Les Kuiper Commissioner Nick Twohy Staff: City Administrator, Mark Statz Council Liaison, Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Administrator Statz noted that there were no changes to the agenda. Motion by Commissioner Kubat, seconded by Commissioner Krueger to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) None V. AWARDS, PRESENTATIONS & APPEARANCES 1.Mr. Alexander Haffke, 6908 Oak Circle – Request Fence Ordinance Amendment to Allow Construction Directly on Property Line without Abutting Property Owner Consent. Administrator Statz noted that Mr. Haffke would not be able to attend the P&Z meeting this month. Administrator Statz introduced the item, and discussion ensued among the commissioners. Points of interest include potential issues with the property line, maintenance issues with having to ask 6 neighbors for their permission to enter their property. The commission decided to table the item for now. Motion by Commissioner Nelson, seconded by Commissioner Olson to Table the item. All in favor. Motion carried. Page 1 of 3 City of Centerville Planning and Zoning Commission June 7, 2022 VI. OLD BUSINESS Atlas Villas Memory Care Interim Use Permit Extension Administrator Statz introduced the item, noting that the developer is experiencing supply chain issues, construction spikes, and labor shortages like many others, and as a result of these conditions the developer would like an extension on their Interim Use Permit. Motion by Commissioner Kubat, seconded by Commissioner Olson to extend the Interim Use Permit for a period of two years or a Conditional Use Permit, whichever comes first. All in favor. Motion carried. VII. NEW BUSINESS 1.Emerald Ash Borer – Ordinance Review Administrator Statz introduced the item, noting that the Emerald Ash Borer (AEB) is here and has become problematic on public and private property. Discussion ensued about various diseases impacting trees and hazard prevention. The Commission agreed that ordinance revisions should be expanded to include all diseases impacting trees, not just AEB; the Commission also agrees that hazard prevention should be emphasized in the ordinance revisions. The Commission would like to review this item further, and would therefore, like to hold a public hearing on this issue. Motion by Commissioner Olson, seconded by Commissioner Nelson to hold a public hearing. All in favor. Motion carried. 2.Committee Continuity Discussion Administrator Statz reportedthattwo members of the Commission would like to step down due to schedules. The two commissioners agreed to serve until replacements can be found. The Commission agreed to approve posting for the upcoming vacant seats. Motion by Commissioner Kubat, seconded by Commissioner Olson to approve posting of the vacant seats. All in favor. Motion carried. 3.Rescheduling of July 5, 2022 Meeting th The Commission discussed alternate dates for the next meeting due to the July 4 holiday. The Commission selected July 19 for their next meeting. The Commission also moved their August and September meetings to allow more spacing between meetings. The meeting date is August was moved to August 16 and the meeting date in September was moved to September 13. Motion by Commissioner Olson, seconded by Commissioner Kubat to reschedule their July meeting to July 19, their August meeting to August 16 and their September meeting to September 13. All in favor. Motion carried. 4.Population 5000 Discussion Administrator Statz reported that at the council’s retreat the council expressed interest in taking a closer look at population 5000. Discussion ensued about density on available, developable land. Various build-out scenarios were discussion, and commissioners discussed pros and cons of reaching a population of 5000 or more. Administrator Statz noted that state aid is granted to cities over 5000 people – aid is calculated by population. Page 2 of 3 City of Centerville Planning and Zoning Commission June 7, 2022 Motion by Commissioner Nelson, seconded by Commissioner Krueger to approve continue the discussion for the next couple of months. All others in favor. Motion carried. VIII. APPROVAL OF MINUTES 1.April 5, 2022 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Kubat, seconded by Commissioner Olson to approve the Planning & Zoning Commission meeting minutes of April 5, 2022. All others in favor. Motion carried. IX. Announcements and Updates 1.Council Member Liaison Councilmember Koski reported that the ribbon cutting for Centerville Self Storage occurred earlier today, and the units are priced between $125-$300 depending on the unit. 2.Administrator’s Report City Administrator Statz reviewed the administrator’s report as presented. X. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Nelson to adjourn the meeting at 8:38 p.m. All in favor. Motion carried. Page 3 of 3 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, July 19, 2022 at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. 1.Roll Call Present: Chairperson Linda Broussard-Vickers Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Commissioner Les Kuiper Commissioner Nick Twohy Absent: Commissioner David Kubat Staff: City Administrator, Mark Statz Council Liaison, Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Administrator Statz noted that there were no changes to the agenda. Motion by Commissioner Kuiper, seconded by Commissioner Nelson to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) None V. AWARDS, PRESENTATIONS & APPEARANCES 1.Application for Appointment – Gloria Semmelink 2.Application for Appointment – Bruce Thompson Planning Commissioners interviewed each of the applicants, taking turns asking questions. VI. OLD BUSINESS 1.Residential Outside Storage Ordinance Discussion ensued about proposed changes to the Residential Outside Storage Ordinance. Page 1 of 3 City of Centerville Planning and Zoning Commission July 19, 2022 Motion by Commissioner Kuiper, seconded by Commissioner Twohy to recommend adoption of the attached ordinance related to Residential Outside Storage to City Council. All in favor. Motion carried. 2.Centra Homes – Sorel Quarter – Materials Change Review Administrator Statz reported that the developer received their bid numbers back for materials and prices are up 30%. They have asked for this item to be item to be tabled until they decide where to go from here. Motion by Commissioner Nelson, seconded by Commissioner Twohy to table the Centra Homes – Sorel Quarter Materials Change Review. All in favor. Motion carried. VII. NEW BUSINESS 1.Cannabis Law Change – Ordinance Review Administrator Statz introduced the item, referencing the information that the League of Minnesota Cities (LMC) provided about the new law. Discussion ensued about how to proceed and staff will discuss further with city council. 2.Accepting Resignation of Commissioners Motion by Commissioner Twohy, seconded by Commissioner Broussard-Vickers to accept the resignations of Commissioner Twohy, contingent upon receipt of his written resignation, and Commissioner Broussard-Vickers. All others in favor. Motion carried. 3.Recommending Appointment of Commissioners Motion by Commissioner Kuiper, seconded by Commissioner Nelson to recommend appointment of commissioners of Gloria Semmelink and Bruce Thompson. All others in favor. Motion carried. VIII. APPROVAL OF MINUTES 1.April 5, 2022 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Twohy, seconded by Commissioner Kuiper to approve the Planning & Zoning Commission meeting minutes of April 5, 2022 subject to Commissioner Twhoy’s attendance being added to the minutes. All others in favor. Motion carried. 2.May 3, 2022 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Kuiper, seconded by Commissioner Twohy to approve the Planning & Zoning Commission meeting minutes of May 3, 2022 subject to Commissioner Twhoy’s attendance being added to the minutes. All others in favor. Motion carried. Page 2 of 3 City of Centerville Planning and Zoning Commission July 19, 2022 IX. Announcements and Updates 1.Council Member Liaison Councilmember Koski reported that Fete des Lacs was a really great event – every evening was full, and he thanked volunteers, sponsors, staff, the Lions, and everyone who helped make the event so successful. He also thanked residents and neighbors for them for the inconvenience for not being able to get around during the parade. Councilmember Koski also thanked Linda Broussard-Vickers and Nick Twohy for their service on the Planning Commission, noting that the city is where it is today because of their work over their many years of service to the community. 2.Administrator’s Report City Administrator Statz reviewed the administrator’s report as presented. He also thanked businesses and volunteers for their support at the Fete des Lacs festival. X. ADJOURNMENT Motion by Commissioner Kuiper, seconded by Commissioner Twohy to adjourn the meeting at 7:53 p.m. All in favor. Motion carried. Page 3 of 3 August 10, 2022 ELECTIONS Direct Balloting is taking place currently for the August 9, 2022 Primary (this a part of early voting). The Primary Election narrows the field of candidates that will be on the November ballot for the General Election. The State Partisan Primary Ballot has candidates for State Offices (Governor & Lieutenant Governor, Secretary of State and Attorney General). Four parties (Grassroots-Legalize Cannabis Party, Legal Marijuana Now Party, Republican Party and the Democratic-Farmer-Labor Party) have all put forward candidates. On this side of the ballot you must stay within the same party while voting for candidates. On the back side of the ballot are County Offices (County Commissioner, District 3 and County Sheriff). This is the nonpartisan portion of the ballot which do not carry the same rules regarding parties. Direct Balloting will end on August 8, 2022 at 5 p.m. City Hall will also be open for this type of voting on Saturday, August 6, 2022 from 10 a.m. to 3 p.m. If you desire to cast a ballot during this time, you will complete an application, be given a ballot for voting here at City Hall and you will place your ballot into the counting machine. Primary Election Day is August 9, 2022 from 7 a.m. – 8 p.m. and you will vote at St. Gen’s Community Parish. Filing for Municipal Offices commenced on August 2, 2022 – August 16, 2022 (Hours are the same as above except for no filing on Saturday, August 6 and ending at 5 p.m. on August 16, 2022).Seats available: Mayor (2 year term), two (2) Council seats (4 year terms). Fee for filing: $2. If you have any questions, please contact the City Clerk at: 651-792-7933. The current Mayoral incumbent, D. Love filed for the seat August 2, 2022. Little unknown fact that in 2005, the Council named the first day of filling for Municipal Offices Linda Broussard Vickers Day. Ms. Broussard Vickers has served the City for many, many years in the capacity of Parks & Recreation Committee Member, Planning & Zoning Commission and City Council. Ms. Broussard Vickers has recently resigned from the Planning & Zoning Commission after her second stint on the Commission. Thank you Linda! 3rd MEDALLION WINNER rd Jackson H. is our third (3) Medallion winner. Jackson and his family have a 10 week old puppy and Jackson intends on purchasing some toys for Zoey with the money. Jackson stated that he knew right away that he won something when he came across the duct tape that held the medallion in the inside of a Parks & Recreation travel blanket given away at the Bald Eagle Waterski Show the week of Fete des Lacs. We are eagerly awaiting the remaining medallion winner to claim their $100 prize. If you are aware of the winner, please have them turn it into City Hall during regular office hours of 7:30 – 4:00, Monday-Friday. The City is allowing the winner to retain the medallion if they chose. VOLUNTEER OPPORTUNITIES We are searching for volunteers to serve on two of our Boards and Committees. There is an opening on our Parks & Recreation Committee, and one on our Economic Development Authority (EDA) Board. Volunteering is an excellent way to get involved in the community, and connect with others. Information about meeting schedules is listed below. Please call city hall at 651-429-3232 with any questions about these opportunities! Parks & Recreation Committee – Open Seat o Meets monthly on the First Wednesday of the month at 6:30 PM, in chambers. Economic Development Authority – Open Seat o Meets monthly on the Third Wednesday of the month at 6:30 PM, in chambers. PARKS AND RECREATION Strategic Plan If you would like to give input, we are always happy to receive your thoughts. Just give us a call or email us at:info@centervillemn.com Fete des Lacs Annually, the Fete des Lacs Committee gets together to review the good, the bad and the ugly from the festival, with the hope of making the celebration even better next year. If you have input on what you liked or didn’t like, please email us at: info@centervillemn.com Volunteer Appreciation Event The second annual Volunteer Appreciation Event is being planned for September 15, 2022 at Hidden Spring Park. An alternate location has yet to be determined if rain is experienced. Food, drinks and appreciation items will be provided to volunteers for their service to their community. This is one event that thanks those individuals that give of themselves to make Centerville great throughout the year and a wonderful place to live, (Fete des Lacs, park monument flower beds, Main Street Market, Music in the Park, serving on a Committee/Commission and Council). Emerald Ash Borer Several trees have been treated by Rainbow Tree Care within the City and its local parks as a way to slow the spread of the bug and providing time for diversification of types of trees for replacement and strategic planning. The Committee forwarded their recommendation to Council for acceptance of a Request for Proposal (RFP) for a preferred tree service provider that treats healthy trees as a preventative measure to deter infestation. Rainbow Tree Care has submitted pricing within their RFP, a guarantee, customer recommendations, etc. If Council approves, the proposal will be available to residents through the website and all social media avenues of the City. Monument/Donation Policy The Committee forwarded their recommendation to Council for approval of a Monument/Donation Policy which will guide Staff, the Committee and the donor through the processes, expectations and requirements associated with a monetary or material donation. New Walking Club You are invited to enjoy beautiful area trails, boost your health & meet new friends while participating in the Centennial Walking Club. It’s open to the public and no registration is required. There are scheduled walks in Lino Lakes, Circle Pines and Centerville. Trail maps are updated every 2 weeks on the Centennial Walks website. Sign up at:www.centennialwalks.com for emails. The Club is sponsored by Chain of Lakes Rotary Club. Music in the Park Dakota Clover put on a great performance on July 28, 2022. They have been playing at the Main Street Market on Thursday night, but this marked their debut at Music in the Park. The next scheduled band is for August 9, 2022, 6:30 p.m. - On Tap, a Dynamic acoustic, four (4) piece band! Visit their Facebook page for more information: https://www.facebook.com/acousticsuds. Carbone’s will be on site as the food vendor. The LaValle Jazz Cats will be performing on August 16, 2022 with Gentz BBQ as the food vendor which is the last performance for the season. Main Street Market Kids Night at Main Street Market event was a huge hit! We had 20 vendors, the Centennial Lakes Police and Fire Departments with vehicles to touch and sit in, Sparky the Fire mascot visited and mingled with attendees, face painter Linda John @ Play, a bounce house, Rehbein Transit brought a bus for kids to touch and sit in along with music provided by Dakota Clover. Over 616 people attended. A drawing was held at the Bald Eagle Waterski show similar to that of Ladies Night with prizes and Fete des Lacs t-shirts. All events were Free except items for sale by vendors. There is one (1) more event scheduled for August 11, 2022, 5:30 – 7:30 p.m. near the Elementary School. Visit the market and then watch the ski show at Trailside Park starting at 7:00 p.m. ADMINISTRATION Website Staff continues working on the website redesign and mobile app. CivicPlus presented staff with a draft of the design and layout this week, and this will be shared with city council at their August 10 meeting. Meeting and City Hall Schedule August 17, 2022, 2022 6:30 p.m. – Economic Development Authority Meeting August 16, 2022, 6:30 p.m. - Planning & Zoning Commission Meeting (Rescheduled due to Night to Unite and Primary Election) August 17, 2022, 6:30 p.m. – City Council Meeting September 7, 2022, 6:30 p.m. – Parks & Recreation Committee Meeting CENTERVILLE CARES MedicAlert Awareness Month is observed in August every year. Medical alert IDs have been around for decades. These IDs are especially important for people living alone and for those who have certain medical conditions. Further, medical alert IDs help medical personnel recognize medical conditions, medications, allergies, etc., and this helps avoid medical errors that can be fatal. Medical IDs are sold at a variety of retail locations and online. Please click on the links below for more information about the Medical ID that is right for your loved one. Medical Guardian https://www.medicalguardian.com/offer?aid=4718&gclid=EAIaIQobChMIhpuB7MK3- QIVGT6tBh3RQAPyEAAYASAAEgIwIvD_BwE Medic Alert Foundation https://www.medicalert.org/medical-id/medical-ids-bracelets American Medial ID https://www.americanmedical-id.com/ ECONOMIC DEVELOPMENT Economic Development Authority Staff has been meeting with consultants over the last couple of weeks to discuss market studies and other studies that have the potential to help the city advance its economic development efforts. The EDA will be presented with a couple of proposals at their August 17 meeting. The EDA is also planning their Business Appreciation event, and more details will follow in the coming weeks. An open seat still remains. If you are interested in being a member of the City’s EDA, please email info@centervillemn.com or call 651-429-3232. Quad Area Chamber of Commerce August 11, 2022 Lunch & Learn – 11:30-1pm August 17, 2022 Sip & Learn for Seniors – 10:00-11:00 August 20, 2022 Blue Heron Days – 12:00-4:00 September 1, 2022 First Resources Bank Ribbon Cutting – 11:00 September 28, 2022 Marketing Event – 3:00-5:00 Locations are available on the Quad Chamber Website: https://www.quadareachamber.org/qacc-calendar749d6a73 PUBLIC SAFETY Centennial Fire District The Centennial Fire District received a Volunteer Fire Assistance grant for 2023. The grant will be used to replace the MSA Altair 4 gas monitors. The grant will be awarded in August, and because the devices are readily available, they will be in service in just a few days. The Volunteer Fire Assistance grant is only available to departments who serve cities under 10,000 residents and departments who are comprised of paid-on-call or volunteer members. Congratulations on receiving this award! COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of what’s happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) – “Sorel Quarter” The developer (Centra Homes) has informed the city that they will no longer be pursuing a project on Block 7, siting a slow-down in the townhome market and rising costs for infrastructure and building materials. The city was recently contacted by another developer interested in the property. We will be working with them to see if there is a viable project to come back to the Planning Commission with in the near future. Centerville Elementary School Expansion A walk-through with the city’s building inspector identified a few items which needed to be addressed. Progress continues with a goal of being open in time for the start of the school year. stnd (3)(4) Old Mill Estates 1 and 2 Additions The developer has begun work and the punch list. Staff is monitoring progress to ensure completion in 2023. City staff and the homeowner adjacent to the trail on Old Mill Court will bring a final proposal to the City Council for action at the August 10 meeting. If the council agrees to an alternative plan, the homeowner and city staff will arrange for construction of the trail in short order. th (16) Centerville Self Storage (20Ave. Centerville Self Storage) The facility is now open for business. A few minor punch list items remain. (1) Bay View Villas (Waterworks Site) The developer’s landscaping crew has begun work on the shoreline treatments and will be addressing other landscaping items from the punch list. (8) Atlas Villas Memory Care Project (1825 Main Street) A Certificate of Occupancy was granted to the facility by the city’s building department. The management company is working on their licensure, through the state and county, prior to opening their doors. (10-14) Rehbein Commercial The contractor is working on punch list items including boulevard restoration. (13) Kwik Trip A building permit has been issued and construction on the site has begun. The store anticipates opening around the end of December. (11) Norbella Senior Living The parking lot has been constructed with curb and gutter and the first lift of asphalt. Other site work continues as the building crew completes work on the interior; sheetrock is up and finishes are being installed. A September opening is still the target. (2) Peterson Shores Staff met with a prospective builder on site to discuss sewer and water connections as well as grading and driveway issues. (17, 19) Rehbein Industrial Paving of the wear course of asphalt will be scheduled for sometime in August. (19) Sutton Transport The buildings walls and roof have been erected. Windows and doors are next up. Site utilities are substantially complete and work on the parking and loading areas continues with curb and pavement expected in the coming weeks. (15) 2050/2070 Main Street – American Roofing Supply Interior work is complete. The canopy and signage for the exterior of the building are next on the schedule. Site work has resumed with curb and pavement expected this week, followed by landscaping and final site clean-up. (18) Max Storage (Fairview Street) The Conditional Use Permit (CUP) has now been sent in to the County for recording and a grading permit has been issued. The building permit is imminent as soon as plumbing and mechanical plans are finalized. (17) Amazon Fulfillment Center Grading on the site has begun. There are three utility crews installing the on-site sewer and water along st with the city’s water main along 21 Avenue. The water main will need to be directionally drilled under the creek, which requires specialized equipment and crew. City engineering staff will be working with County and Lino Lakes engineers to begin prioritizing the use of transportation related funds from the development. A first step will be to complete a corridor study of th the 20 Avenue (CSAH 54) route from Main Street to Birch Street. This study will help guide intersection improvements to enhance safety and ensure traffic flows freely. U.S. INTERSTATE HIGHWAY NO. 35E L I N O L A K E SO FC I T Y 21ST AVENUE 21ST AVENUE (PRIVATE D R.) L I N O L A K E SO FC I T Y 20TH AVENUE S. C.S.A.H. NO. 54 20TH AVENUE N. COUNTY ROAD NO. 54 AVENUE WEST ROBIN LANE TWIN LAKES AVENUE COTTONWOOD COURT BRIAN WAY SUMAC COURT BRIAN DRIVE BRIAN DRIVE DRIVE BRIANBRIAN DRIVE SHAD AVENUE IVY COURT PETERSON DUPRE ROAD OAK CIRCLE MILL ROAD LANE PHEASANT PELTIER CIRCLE CLEAR CLEARWATER CLEARWATER ROAD MALLARD WAY VACATED VACATED CREEK PELTIER CIRCLE PROGRESS ROADTOURVILLE CIRCLE C.S.A.H. NO. 21 CENTERVILLE ROAD ROAD CENTERVILLE CENTERVILLE ROAD CENTERVILLE ROAD LAKELAND CIR CLE HUNTERS RIDGE LANE GOIFFON VACATED ROAD BEAVER POND WAY O FC I T Y L I N O L A K E S D E S C R I P T I O N O V E R LA P L I N O L A K E SO FC I T Y COMMUNITY ENGAGEMENT Social Media Meeting Agenda Web Site Public Hearings Administrator’s Report uploaded Parks Programming Committee Agendas/Packets uploaded Elections Community Notification of City Hall Phone Issues Community Email List Administrator’s Report Reader Board Meeting Agenda Meeting Schedules Community Events Parks Programming Elections SEWER AND WATER Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half-priced hook-up charges for businesses hooking to city water. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the city’s Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. Well #2 Repairs The city’s primary well (Well #2) started having some electrical problems a few months ago. Several weeks ago, those problems got worse and ended up necessitating having the 14-year old pump and motor replaced, along with the Variable Frequency Drive which runs the motor. In total, costs for the replacement of these components amounted to just under $25,000. City staff made the decision to replace these elements in short order, without bringing them before the council for a number of reasons. First, having the city’s primary well out of service during the heat of the summer, is not a desireable situation. Secondly, some of the parts were in and out of back-order status and staff felt it wise to move while they were available on a timely basis. We are happy to report that, during this outage, our redundant systems performed very well. The city’s secondary well (Well #1) was able to keep up and the chemical and monitoring equipment at that well performed as expected. Additional redundancies, in our two interconnections to the Lino Lakes water system were double checked and stood at the ready. However, they were never needed, due to the adjustments made by our public works department and the performance of our back-up well. This situation was a reminder of the many things that go on behind the scenes to ensure our sewer and water customers have reliable and safe service. Our staff and built-in redundant systems performed well and we were glad to have them both at the ready.