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HomeMy WebLinkAbout2022-03-01 P & Z Minutes - Approved Approved CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, March 1, 2022 at 6:30 p.m. One (1) member of the Commission participated via Zoom. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. 1. Roll Call Present: Acting Chairperson Nick Twohy Chairperson Linda Broussard-Vickers (via Zoom) Commissioner David Kubat Commissioner Les Kuiper Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Absent: Commissioner Jon Krueger Staff: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Council Liaison, Russ Koski City Planner, Phil Carlson (via Zoom) City Attorney, Kurt Glaser (via Zoom) II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Motion by Commissioner Kubat, seconded by Commissioner Kuiper to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1. Site Plan Review & CUP Consideration – Max Storage Enterprises, Inc. & Farrell Properties, 2010 Fairview Street (Continued) City Administrator Statz stated the public hearing on this item is still open from the previous meeting. He stated that the Commission could use this time to ask the applicants any clarifying questions they may have. Commissioner Kubat stated he would like to know if the applicants have seen the request from City Planner Carlson to add additional lighting on both the north and south ends of the property and if they are able to accommodate it. Page 1 of 4 City of Centerville Planning and Zoning Commission March 1, 2022 Mr. Lee, Max Storage Enterprises, Inc., addressed the Commission. He stated the Project Manager, Mr. Eli Ripnow, was not present this evening but noted he was sure they can accommodate the request for additional lighting. Commissioner Kubat asked if they know where the trash will be located yet. He stated he suggests they have it inside or enclosed if possible. Mr. Chad Anderson, Max Storage Enterprises, Inc., addressed the Commission. He stated they plan to have the trash in an enclosed location that will be hidden from the outside. He noted that they were uncertain if it was a necessity Motion by Commissioner Kubat, seconded by Commissioner Olson to close the public hearing at 6:40 p.m. All in favor. Motion carried. V. AWARDS, PRESENTATIONS & APPEARANCES 1. None VI. OLD BUSINESS 1. Site Plan Review & CUP Consideration – Max Storage Enterprises, Inc. & Farrell Properties, 2010 Fairview Street (Continued) City Administrator Statz introduced this item and noted the changes to the site plan presented. Commissioner Kubat stated he is wondering if there is a reason that there appears to be some language that is restated within the conditions regarding the uses allowed in the site plan. Chairperson Broussard-Vickers asked for clarification on Conditions #2 and #3 of the CUP. City Planner Carlson explained the purpose of Conditions #2 and #3 and noted they can clarify the wording to make it clearer. He noted they can tighten up the wording and it can state something that states how the property owners will notify the City of any changes in use by tenants. Chairperson Broussard-Vickers asked if they could have contact information on hand for tenants so they can reach them in the case of an emergency. City Administrator Statz stated they could ask for that information. He noted they do not require that from the other storage facility in the City currently. Because this facility will be allowing different uses on the property, it would not be a bad idea to have that information on hand in the case they need to reach them. Motion by Commissioner Nelson, seconded by Commissioner Olson to recommend approval of a Conditional Use Permit and Site Plan for Max Storage Enterprises, Inc. (Mini Storage) with additions and changes noted by City Staff to Conditions #2, #3, and #8. All in favor. Motion carried. Page 2 of 4 City of Centerville Planning and Zoning Commission March 1, 2022 2. Centra Homes Site Plan Review – Block 7 City Administrator Statz introduced this item. Ms. Carla Dunham, Centra Homes, addressed the Commission and provided an overview of the Site Plan. Ms. Dunham stated they are proposing two (2) different color schemes and would like the Commission’s input on their preference. She noted they have provided a list of other developments in Centerville with the same mixture of siding they plan to use on this project so they can see how it looks on finished homes. Acting Chairperson Twohy stated he really likes the way these will look but does not have a preference on color. It was the consensus of the Commission to recommend Option #1 for the color scheme. Motion by Commissioner Kubat, seconded by Commissioner Olson to recommend approval of Option 1. All in favor. Motion carried. VII. NEW BUSINESS 1. Site Plan Review – 2050/2070 Main Street City Administrator Statz introduce this item and reviewed the site plan. City Planner Carlson noted he would like to make a change to the proposed fencing and they would like to see the decorative fencing extended another 100 feet beyond the gates. Ms. Jennifer Haskamp, Swanson/Haskamp Consulting, addressed the Commission. She noted it was their understanding upon discussions in November, that the purpose of fencing would be to conceal the yard from the trail along the road. She stated they found that their previous proposal to extend the decorative fencing 30ft suffices to conceal the yard from the trail. She stated it does not appear the plans they have reflect the additional 30ft which wrap the fencing around the corners and stated that is an oversight on their part which they are happy to correct. City Administrator Statz stated he feels the cost to extend the fencing 100 feet is something the developer can most likely find in the budget if they are already planning to extend it an additional 30 feet. Acting Chairperson Twohy stated this type of fencing is not cheap and if it cannot be seen he does not think they should require it be done. Ms. Haskamp stated there is a large cost difference between 30 feet to 100 feet but if they want more of the decorative fencing they could discuss going up to 50 feet or something along those lines if the Commission was in agreeance. Page 3 of 4 City of Centerville Planning and Zoning Commission March 1, 2022 City Administrator Statz stated if it is listed in the CUP that the yard needs to be concealed from the trail then they can always ask the applicants to add additional fencing if needed later. Motion by Commissioner Kuiper, seconded by Kubat to recommend approval of the Site Plan as submitted for Shingle Creek Capital LLC, with the condition that all requirements of the City Engineer be followed. All in favor. Motion carried. VIII. APPROVAL OF MINUTES 1. February 1, 2022 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Olson, seconded by Commissioner Nelson to approve the Planning & Zoning Commission meeting minutes of February 1, 2022. All others in favor. Motion carried. IX. Announcements and Updates 1. Council Member Liaison Council Liaison stated the ice fishing event and contest was great and thanked the Lions club and the volunteers for their hard work. 2. Administrator’s Report City Administrator Statz stated they are in need of a few volunteers for Fete Des Lacs; specifically they are looking for a parade coordinator and a 5K Run Coordinator. He noted there is also a vacancy on the Parks and Recreation Committee if anyone knows someone interested in applying. He provided a brief update on the City projects and their current progress. He noted they are anticipating an application to come through on Friday from an online retailer looking to build a fulfillment center on the 40 acres of land to the north of the Max Storage facility. He noted due to the complexities that can come with a project of this size, they would not set it for a public hearing right away, but instead will have it before the Commission prior to that. X. ADJOURNMENT Motion by Commissioner Kubat, seconded by Commissioner Kuiper to adjourn the meeting at 8:04 p.m. All in favor. Motion carried. Page 4 of 4