Loading...
HomeMy WebLinkAbout2022-05-03 P & Z Minutes - Approved Approved CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, May 3, 2022 at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. 1. Roll Call Present: Chairperson Linda Broussard-Vickers Commissioner David Kubat Commissioner Les Kuiper Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Commissioner Jon Krueger Commissioner Twohy Absent: None Staff: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Council Liaison, Russ Koski City Planner, Phil Carlson City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Motion by Commissioner Olson, seconded by Commissioner Kuiper to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) Administrator Statz provided an overview of the process for the public hearing, noting that staff will first review the memo as outlined in the packet, the applicant will then clarify anything needing clarification before the hearing is opened up for public comment. Once the Board has heard from the public, the public hearing will be closed, and the regular meeting will resume. The public hearing opened at 7:30pm. The Planning and Zoning Commission heard comments from the public. Several residents provided feedback about Banjo and primary concerns include: noise, traffic-related issues, Co2 emissions, height, and the project’s impact on local businesses. A resident also inquired about flipping the site, Page 1 of 4 City of Centerville Planning and Zoning Commission May 3, 2022 so truck terminal parking is located on the east side of the building (a suggested noise mitigation measure). Applicant Dan Mueller addressed comments, noting that the company is very environmentally conscious, and idling is prohibited. Further, the site will be ready for electric vehicles (conduit and wiring are ready to support electric vehicles in the future). Mr. Mueller stated that the client has done their own noise study and it’s more restrictive than city code; the applicant will take feedback about the noise back to the client for further review. Mr. Mueller also stated that the primary reason th the site was designed this way is to avoid new accesses on 20Avenue and because of existing th screen and vegetation on 20. Traffic concerns are still under review. nd a. Preliminary Plat – Fairview 2 Addition b. Conditional Use Permit for a Planned Unit Development c. Conditional Use Permit – Truck Terminal d. Conditional Use Permit – Excess Building Height e. Conditional Use Permit – Outside Storage Motion by Commissioner Nelson, seconded by Commissioner Kuiper to close the public hearing. All in favor. Motion carried. V. AWARDS, PRESENTATIONS & APPEARANCES 1. Mrs. Kylie Haffke, 6908 Oak Circle – Request Fence Ordinance Amendment to Allow Construction Directly on Property Line Mrs. Haffke was not in attendance and no action was taken. VI. OLD BUSINESS Discussion ensued about the traffic study, CUP, and PUD. Points of interest include: the location of the trail, extension of Fairview, timing of improvements, limitations during peak hours, reasons for a CUP and PUD, concerns about noise and mitigation measures. The conditions of approval were also discussed. The following conditions and findings of fact were revised as follows: Condition 3 was struck and Condition 4 was revised to include a letter of st credit for $650.00 and add 21 median potential. Condition 5 was revised to note that a trail will not be constructed until city staff deems it a safe and appropriate time. Conditions 10 and 11 were struck and replaced with language requiring the applicant to provide a sound study for review by city staff and a follow up study to measure noise in the real-world experience; mitigation measures are required if needed. Condition 12 was revised require that the fence will be maintained; the fence should also be extended to the north end of the parking lot. The P&Z also added a condition that requires no idling – the applicant will be required to bring their idling policy to city council for review. Condition 17 was added, requiring another site plan review for the addition of electric charging stations. The Commission reviewed the findings of fact andds revised fact #6, striking the last sentence, and replacing the language to say that the Commission feels the applicant providing the noise study and follow up study after the facility is built is reasonable mitigation. Fact #7 was struck in its entirety. The Commission made a factual finding that in addition to noise, exhaust and limitations of idling Page 2 of 4 City of Centerville Planning and Zoning Commission May 3, 2022 on premises will be sufficient to address concerns held at the public hearing. Another finding of fact was added that the Commission believes that the building height is reasonable given the use of the area and outside storage is limited in nature and entirely enclosed so it meets the acceptable standards. a. Site Plan Review Motion by Commissioner Kubat, seconded by Commissioner Nelson to recommend approval of the Site Plan for Project Banjo. All in favor. Motion carried. b. Preliminary Plat Motion by Commissioner krueger, seconded by Commissioner Kuiper to recommend approval of the Preliminary Plat for Fairview Second Edition subject to the conditions of approval, and findings of fact (as noted above). All in favor. Motion carried. c. Conditional Use Permit for a Planned Unit Development Motion by Commissioner Olson, seconded by Commissioner Kuiper to recommend approval of the Conditional Use Permit for a Planned Unit Development for Project Banjo, with the conditions and findings noted in the staff memo as modified by the Commission in tonight’s discussion (see above), All in favor. Motion carried. d. Conditional Use Permit – Truck Terminal Motion by Commissioner Kubat, seconded by Commissioner Kuiper to recommend denial of the Conditional Use Permits for Truck Terminal/Excess Building Height, Outside Storage, would be made finding that a PUD was an appropriate substitute for the conditional use permits. All in favor. Motion carried. VII. NEW BUSINESS None VIII. APPROVAL OF MINUTES 1. April 5, 2022 Planning & Zoning Commission Meeting Minutes Administrator Statz reported that there are not minutes in the packet. IX. Announcements and Updates 1. Council Member Liaison Council Member Koski reported that the Fire Steering Committee met and announced that our Fire th Chief announced his retirement, effective April 30 and they hired a search firm to find a new fire chief. Dan Radcliffe is serving in an interim capacity until then. 2. Administrator’s Report Administrator Statz reviewed the Administrator’s report as presented in the packet. X. ADJOURNMENT Page 3 of 4 City of Centerville Planning and Zoning Commission May 3, 2022 Motion by Commissioner Krueger, seconded by Commissioner Olson to adjourn the meeting at 9:42 p.m. All in favor. Motion carried. Page 4 of 4