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Home My WebLink About2022-08-24 CC Packet CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING AGENDA Wednesday, August 24, 2022 5:00/6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I. CALL TO ORDER 1.Roll Call II. ITEMS OF DISCUSSION 1.Speed Study – CSAH 14 (Main Street) 2.Capital Improvement Plans 3.ARPA-Eligible Projects 4.Expenditure of Charitable Gambling Proceeds 5.Preliminary General Fund Budget Update III. ADJOURNMENT COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1.Mr. Jim Boo – Interest in Block 7 Redevelopment V. PUBLIC HEARING 1.None VI. APPROVAL OF MINUTES 1.June 8, 2022 City Council Meeting Minutes VII. CONSENT AGENDA 1.City of Centerville Claims through August 24, 2022 (Check #35312-35349), (1932E- 1939E) & Voided Check #35318, 35340-35348 2.Centennial Lake Police Department Claims through August 18, 2022 (Check #14433-14443), (E2022061-E2022063) & Payroll (Check #14431-14432) 3.Centennial Fire District Claims through August 23, 2022 (Check #9367-9371) & Payroll (Check #9365-9366) 4.Corrpro Annual Maintenance Agreement 5.Res. #22 – 0XX – Resolution Proclaiming Constitution Week (9/17-9/23/2022) 6.Encroachment Agreement – 1812 Laramee Lane (Fence) 7.Encroachment Agreement – 1699 Dupre Road (Fence) 8.Encroachment Agreement – 1658 Hunters Ridge Lane (Fence & Retaining Wall) VIII. OLD BUSINESS 1.Encroachment Agreement - 7227 Clear Ridge 2.Bid Award – 2022 Thin Overlay Program & City Hall Parking Lot Improvements IX. NEW BUSINESS 1.Interim Ordinance – Cannabis X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report 2.Council Reports a.Lakso Parks & Recreation Anoka County Fire Protection Council b.Koski Planning & Zoning Commission Fire Steering Committee c.King Economic Development Authority Fire Steering Committee d.Mosher Economic Development Authority Police Governing Board e.Love North Metro Telecommunications Commission Police Governing Board Other Mayoral Reports XI. RECESS REGULAR COUNCIL MEETING XII. CLOSED EXECUTIVE SESSION This session is closed to the public. The purpose of this closed session is to determine the asking price for real property to be sold by the City, namely Block 7, in downtown Centerville; and to develop offers or counteroffers for the sale of that real property. The Closed Session will be recorded for later review and is authorized by Minn. Stat. §13D.05, subd. 3(c). XIII. RECONVIENE REGULAR COUNCIL MEETING XIV. ADJOURNMENT INFORMATIONAL MATERIAL REMINDERS All meetings begin at 6:30 PM unless otherwise noted Planning and Zoning Commission – Tuesday, September 13, 2022 Parks and Recreation Committee – Wednesday, September 7, 2022 City Council – Wednesday, September 14, 2022 EDA – Wednesday, September 21, 2022 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 24, 2022 Engineering _WS 1 TITLE OF ISSUE: Speed Study Request - CSAH 14 BACKGROUND AND SUPPLEMENTAL INFORMATION: A citizen has asked that the City Council consider requesting a Speed Study on CSAH 14 (Main Street) in hopes of raising the speed limit (35 mph) in the area between the Wargo Nature Center entrance and the bridge over the Peltier Lake Outlet channel (see attached map). Immediately after the reconstruction of CSAH 14 (Main Street) in 2009, the 35 mph zone extended further west than it does today. Not long after the new road was put into service, the zone's west end was moved to the east of the bridge (where it is today). City engineering staff does not support this request, as the current location allows proper distance for speed adjustment prior to points of conflict, such as the Wargo entrance, Mound Trail intersection and Fishing Pier. COST AND SOURCE(S) OF FUNDING: No cost. REQUESTED COUNCIL ACTION: No formal action requested. Staff seeks direction on whether or not to pursue a Speed Study. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ email Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ $ help room bldg. for landscaping may landscaping w/warming investments Plan fall plan monument bids softwaregrants Notes this Memorial includingterm Farber includes Memorial consider property capabilities needs CRF ea; room/conference current NMTV facility;long currentCRF key needs in solicited Council scope in of Damon initiative needs; for be fromby break VeteransPoliceFireFirefighter place graphic tower/entrance monument, reflects to 2006in will @$7,000 fundedconsider storage side cost exploring water parks UpdatePlaceholderReplacementThisQuotesStillHallwayMostlyNoEastRequestedUnderfundedRequestedEnhancedpouredShouldPark8PlacemakingUndefinedUndefinedUndefinedUndefined 0000000 0 0 00000000 0 00 00 000 TOTAL $5,00$5,00 $40,00$40,00$75,00$27,00$25,00$50,00$82,00$80,00$80,00$50,00$35,00$25,00 $100,00$100,00$225,00$225,00$100,00$400,00$100,00 $140,00 0 0 $0$560,00 EDA $3,00 0 0 $0$0$519,00 Fund Dedication Park $200,00 0 0 $0$200,00 CIPStreet $180,00 $180,00 000 0 00 0 Fund Replacement $5,00 $25,00$12,00$40,00$50,00 Capital List 0 $0$0$0$0$3,00$0$42,00$0$90,00$0$0$0$0$0$100,00 Funds Project Enterprise $50,00 Capital 00000 0 0 000000000 0 0000 00 000 Portion $2,00$5,00 Unfunded $37,00$50,00$45,00$40,00$75,00$25,00$50,00$70,00$30,00$30,00$56,00$80,00$50,00$35,00$25,00 $225,00$160,00 $100,00$137,00$100,00$637,00$356,00$100,00$100,00 Software III Payroll Park Study Reimbursement PhaseUpgrade Exp SubtotalSubtotal Billing, Signs LightingLandscaping Upgrades Reconstruction Hall) Subtotal Board Station Plan Fund Contingencies Utility Lot CornerstoneMemorial (City Contingencies House inMemorial Monument(s) Programs CampusCampus Programs Recreation Addition Reader Coronavirus Recreation Dept. Park Monument & Safety & ParkingHallHallHall/FireDept.Fighter Subtotal Piece Downtown/WaterfrontOpportunityAccounting,CityCityCityCityWebsiteRebrandingEntranceNMTVGeneratorContingencyDigitalSkateWarmingGarageParksArtVeteransPoliceFireFire EDAAdministrationParksVeterans DepartmentEDAFinanceAdministrationParksVeteransPublic needs CRFCRF needs Site Support Storm relieverelieve or Works CouldCould Worker Sewer Public CRF;CRF; to EssentialWater, fromfrom UndefinedPurchasedPurchasedImprovementsUndefined 0 0 0 0 0 $25,00$20,00 $1,914,00 0 $3,00 0 $200,00 0 $0$0$0$20,00 $180,00 0 00 $65,00$65,00 $197,00 0 00 $0$0$0$0$0$135,00 $100,00 $100,00$150,00 0 0 0 00 0 $8,00 $25,00$20,00$28,00 $135,00 $1,443,00 lot parking Improvements of Program back Support the Stormwater to Attachment Subtotal Subtotal Worker Sewer, Gravel SafetyWorks Blower 5 Total Works Cat EssentialToolSnowClassWater, PublicPublic PublicGrand CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 24, 2022 Administration/Finance _WS 3 TITLE OF ISSUE: American Rescue Plan Act (ARPA) - Eligible Project Review BACKGROUND AND SUPPLEMENTAL INFORMATION: Several months ago, the city took in its allocation of ARPA funds (+/- $430,000) through the "loss of public sector revenue" clause. These funds, now have just one simple requirement: they must be used for "Government services". We have until the end of 2024 to use them. Staff would like to discuss two options for spending these funds: 1) simply note their expenditure on normal operation expenses until they run out; 2) take the funds directly into one of our capital funds (street, equipment replacement, parks, etc.) and then spend funds from those pools of money. In either case, it may be valuable to also discuss our list of unfunded or underfunded capital projects that may be moved forward as a result of these funds. COST AND SOURCE(S) OF FUNDING: No cost. REQUESTED COUNCIL ACTION: No formal action requested. Staff seeks direction on how to account for the ARPA funds and which, if any, capital projects to move forward. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ List of Unfunded Capital Projects Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Summary of Local Government Aid (LGA) Certified for 2023 Total housing units: This is the total Use of Formula Aid number of all housing units in your city For aids payable in 2023, the calculation of (both vacant and occupied) according to the formula aid (aid increase) was the unmet need 2019 Federal Census. in the current year less the certified aid in the previous year, before special adjustments, Household Size: multiplied by the aid gap percentage. household size as reported by the State Demographer and Metropolitan Council. Minimum Aid Calculation For aids payable in 2023 and thereafter, the Number of Employees: This is the total aid for a city must not be less than the average number of annual employees amount it was certified to receive in the from the quarterly census of employment from the Department of previous year minus the lesser of $10 Employment and Economic multiplied by its population, or five percent of its net levy in the year prior to the aid Development. distribution. Peak population decline: population decline (if any) from its Appropriation highest population in a decennial census The total LGA appropriation for aid payable in 2023 is $564,398,012. from 1970 or later. Sparsity Adjustment: For a city with a population of 10,000 or more, the sparsity adjustment is $100 per capita for Data Used in LGA Calculations any city with an average population density less than 150 per square mile. The following is an explanation of the The sparsity adjustment for small and variables used to calculate your city's 2023 medium cities is equal to $200 per capita LGA certified amount certified on July 29, for cities with a population density of 2022. less than 30 per square mile. Pre-1940 housing units: This is the total Tax Effort Rate: This is the net levy for number of housing units in your city that all cities divided by the sum of the city were constructed before 1940 according to net tax capacity for all cities. The tax the 2019 Federal Census. effort rate is the same for all city calculations. Housing Units 1940-1970: This is the total number of housing units built between 1940 and 1970 according to the 2019 Federal Census. 1 Minnesota Revenue, Property Tax Division 07/2022 City Revenue NeedTransition Factors The formula provides for a transition City revenue need is defined inthree separate mechanism for cities between the three need calculations based on population. formulas. Small Cities Small to Medium Cities The formula for cities with a population less For cities with a population of at least 2,500 than 2,500(small cities)is: but less than 3,000 the city revenue need is equal to (1) the transition factor times the 1)410 + (.367 X Population over 100)+ Sparsity Adjustment medium city revenue need, plus (2) 630 times the difference between one and the transition The city revenue need for cities with a population less factor. than2,500 cannot be over $630 per capita.For cities with a sparsity adjustment, the city revenue need For the purposes of revenue need the cannot be over $830 per capita. transition factor is .2 percent times the Medium CitiesMedium Cities minimum of its size threshold. The formula for cities with a population The formula for cities with a population between 2between 2,500 and 10,000 (medium cities) is:,500 and 10,000 (medium cities) is: Medium to Large Cities For cities with a population of at least 10,000 1.15 multiplied by the sum of:1.15 multiplied by the sum of: but less than 11,000 the city revenue needis 1)1)PrePre--11994040HousingHousingPPeerrcentage centage XX 5.0265.026 equal to (1) the transition factor times the 2)2)Minus Household Size Minus Household Size XX 53.76853.768 large city revenue need, plus (2) the medium 3)3)Peak Population Decline Peak Population Decline X 14.022X 14.022 city revenue need times the difference 4)4)Lines 1Lines 1--4 + 572.624 + 572.62 between one and thetransition factor. 5)5)Plus the Plus the Sparsity AdjustmentSparsity Adjustment For the purposes of revenue need the Large Cities transition factor is .1percent times the The expenditure formula for cities with a population of 10,000 or more (large cities) minimum of its size threshold. includes the following variables multiplied by the respective coefficients: 1.15 multiplied by the sum of: Unmet Need 1)Pre-1940HousingPercentage X 4.59 2)Housing 1940-1970 Percentage X .622 ƓƒĻƷ ƓĻĻķ źƭ ƷŷĻ ķźŅŅĻƩĻƓĭĻ ĬĻƷǞĻĻƓ ΛЊΜ źƷƭ 3)Jobs per capita X 169.415 ĭźƷǤ ƩĻǝĻƓǒĻ ƓĻĻķ ƒǒƌƷźƦƌźĻķ ĬǤ źƷƭ ƦƚƦǒƌğƷźƚƓͲ 4)Sparsity Adjustment ğƓķ ΛЋΜ źƷƭ ĭźƷǤ ƓĻƷ Ʒğǣ ĭğƦğĭźƷǤ ƒǒƌƷźƦƌźĻķ ĬǤ ƷŷĻ 5)Lines 1-4 + 307.664 Ʒğǣ ĻŅŅƚƩƷ ƩğƷĻ͵ 2Minnesota Revenue, Property Tax Division 07/2022 MS, Section 477A.014, subdivision 2, provides that a government unit may object to the amount of aid that the Department of Revenue has determined for it. No objection Formula Aid may be raised later than 60 days after receipt of certified LGA notice. Objections should be addressed to Director, Property The formula aid (aid increase) for a city is Tax Division, Minnesota Department of Revenue, Mail Station 3340, St. Paul, MN 55146-3340. equal to the difference between its current unmet need and its certified aid in the previous year, minus special adjustments, multiplied by the aid gap percentage. Certified Aid Adjustments MS 477A.013, Subd. 13, provides for one aid adjustment to the formula. The city of Mahnomen will receive an extra payment of $160,000 annually. Certified LGA Payment Dates LGA payable in 2023 will be paid to qualifying cities on July 20, 2023 and December 26, 2023. Questions? Questions regarding 2023 Local Government Aid should be directed to proptax.admin@state.mn.us. or Bill Sparks bill.sparks@state.mn.us (651) 556-6095 3 Minnesota Revenue, Property Tax Division 07/2022 CITY OF CENTERVILLE CITY COUNCIL MEETING June 8, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on June 8, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL Not Approved PRESENT: Mayor D. Love Council Member Steve King (Arrived @ 6:31) Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher Junior Council Member Danny Peterson (Non-Voting) ABSENT: None STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that Check #35032 had been voided and replaced with Check #35161 and that it was an oversight that Consent Agenda Item #9 was missed at the time that the packet was assembled. He added Parks & Recreation Recommendation to Approve Anoka County Radio Club Use of LaMotte Park – (Field Day Events). Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Agenda as presented. All in favor. Motion carried. IV.APPOINTMENTS/PRESENTATIONS 1.Chief James Mork – Centennial Lakes Police Department Annual Report Chief Mork stated how proud he was with his personnel this past year with how they stepped up with the challenges presented. He reported that Lieutenant Aldrich was promoted to Captain, they City of Centerville Council Meeting Minutes June 8, 2022 streamlined the administrative level, promoted Officer Katie Mannin to Corporal (first female Corporal in the history of the department). He also stated that with Detective Spring’s retirement, she was also promoted to that position. He reported that Officers Johnson and Schroeder received a Life Saving Award for assisting in saving a life in the City of Lino Lakes and that Officer Tonda was sworn in. He also reported that Officer Krueger was promoted to Corporal and stated that he has been a great asset to the department and employed with Centennial for over 25 year. He stated that the prescription drug take-back program is very well utilized. He reviewed crime statistics, issuances of citations and verbal warnings. He stated that the largest issue is neighborhood vehicle speed. Mayor Love give council an opportunity for comments. All Council Members thanked Chief Mork for the presentation and the Department’s services. 2. Mr. Tyler See, Abdo Solutions – 2021 Audit Presentation Mr. Tyler See, Abdo Solutions, reviewed the 2021 Audit. He stated that there was one correction that needed to be made to the audit - capital assets which does not affect the statements. Mayor Love noted that there was an error as to his term in office. Mr. See stated that the correction will be made and that there were no compliance issues. Mayor Love thanked Mr. See for his presentation this evening. V.PUBLIC HEARINGS 1.None. VI.APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA Administrator Statz stated that Check #35032 was voided and replaced with Check #35161 and Item #9, Parks & Recreation Recommendation to Approve Anoka County Radio Club Use of LaMotte Park – Field Day Event on June 24-26, 2022 (annual event) was added. 1. City of Centerville Claims through June 8, 2022 (Check #35118-35160), (1889E- 1897E) & (Voided Check #1894, 1894, 1896, & 35139) Void Check #35032 - Replacement #35161 2. Centennial Lake Police Department Claims through June 2, 2022 (Check #14333- 14338) & (Check #14341-14345), (Voided Check #14304), Payroll (Check #14339- 14340) & (2022039E-2022041) 3. Centennial Fire District Claims through May 24, 2022 (Check #9315-9321) 4. Encroachment Agreement for 7154 Mill Road – Fence 5. Encroachment Agreement for 1760 Dupre Road – Fence 6. Special Event Permit Application – Centerville Lions (Fete des Lacs) Page 2 of 8 City of Centerville Council Meeting Minutes June 8, 2022 a. Use of Laurie LaMotte Park – July 12-16, 2022 b. Cornerstone Park – July 14, 2022 (Concession Trailer) c. Hidden Spring Park – July 12, 2022 (Concession Trailer) d. Temporary On-Sale Liquor License – July 12-16, 2022 7. Parks & Recreation Recommendation to Purchase Appreciation Items for Volunteer Appreciation Event – Not to Exceed $1,000 8. Resolution 22-0XX Interim Use Permit Extension – Atlas Villas 9.Parks & Recreation Recommendation to Approve Anoka County Radio Club Use of LaMotte Park - (Field Day Events) June 24 through June 26. Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Koski to Approve Consent Agenda as Presented. All in favor. Motion carried. VIII.OLD BUSINESS 1.None. IX.NEW BUSINESS 1. 2021 Audit Acceptance Mayor Love asked if there were any questions or comments on the 2021 Audit and Council Member King asked whether the Council should wait to accept it subsequent to the modifications discussed previously. Finance Director Mr. DeJong stated that the two (2) minor corrections did not affect fund balances. Motion by Council Member Lakso, seconded by Council Member King to approve the 2021 Comprehensive Annual Audit Report as Amended this Evening. All in favor. Motion carries. 2. Toolcat Purchase Public Works Director, Paul Palzer stated contained in the Capital Improvement Plan (CIP) was $65,000 for the purchase of a Toolcat along with an attachment called a “brushcat”. He explained that the Toolcat would be utilized for snow removal on trails, sidewalks and that the “brushcat” would be utilized for brushing areas of overgrowth in parks, along trails and rain gardens in Hidden Spring Park. He stated that the City has rented, annually a “brush hog” to complete this task in the past and that staff would also recommend the following upgrades: turf tires, a standard bucket and a snowblower. Upon Council Member Koski asking why Director Palzer was recommending a Toolcat rather than a bobcat, he stated that it was more ergonomic than a bobcat and drives much like a vehicle. Lengthy discussion was had regarding cost, gas versus diesel, warranty, state bid pricing, operating training, support, seasonal staff’s use and whether if it was contained in the CIP, did it also need Council approval. It was stated that discussion should be had during a work session on how such items should be handled during budget discussions. Page 3 of 8 City of Centerville Council Meeting Minutes June 8, 2022 Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Purchase of the Toolcat in the amount of $77,202.49 as Presented. Council Member Lakso stated that she liked the recommendation/suggestion from Council Member Koski to include operating training and support. Council Member Lakso added a friendly amendment to her motion. Motion by Council Member Lakso to Approve the Purchase of a Toolcat in the amount of $77,202.49 as presented with the inclusion of safety training and support. Council Member Mosher accepted the friendly amendment. All in favor. Motion carried. 3. Resolution #22-0XX – Amazon Fulfillment Center a. Revised Developer’s Agreement b. Maintenance Agreement between Rice Creek Watershed District and City Attorney Glaser presented Council with several revisions to documents that were contained in their packet. He stated that there were two (2) pieces to the presented resolution which were a Maintenance Agreement between Rice Creek Watershed District and the City with regards to an st installed culvert by Amazon for drainage into Judicial Ditch 3 and 21 Avenue west ditch culvert outlet and a revised Development & Subdivision Agreement for Fairview Second Addition which contained revisions from previous Council meetings and negotiations with Amazon. Attorney Glaser reviewed the revisions made to the Developer’s Agreement, ensuring Council that their noise concerns were addressed and agreed to by Amazon. He stated that Amazon desired a cap of $80,000 for noise mitigation if necessary and that they would pay for the agreed upon noise study. Lengthy discussion was had regarding noise, indemnification/hold harmless language, language contained regarding the construction of private utilities (sewer/water/storm water) within the City’s right of way and responsibility for maintaining them, shut off valves, sewer protections, securement of an easement for the installation of the culvert, etc. Motion by Council Member Lakso, seconded by Council Member King to Approve Res. #22- 016 as Presented. Mayor Love, Council Members Koski, Lakso and King – Aye, Council Member Mosher - Nay. Motion carried. (4/1). 4. Resolution #22-0XX – Ordering the Feasibility Report for the 2022 Thin Overlay and City Hall Parking Lot Improvements Administrator Statz stated that this was a formality that we authorized the engineer proposal at the last meeting for the Feasibility Study. He stated that a formal resolution authorizing the preparation ordering the Feasibility Report was missed and needed to be contained due to the 429 process. He stated that Stantec will appear at the next meeting with that report. Discussion ensued regarding the Thin Overlay and its assessment versus not assessing the parking Page 4 of 8 City of Centerville Council Meeting Minutes June 8, 2022 lot improvements, explanation of a feasibility report and why it is required as part of the 429 assessment process, the necessity of the project, its cost effectiveness, whether it is feasible, estimated costs, required hearings, combining the two (2) project to obtain better bids and the time frame for completion of the project Motion by Council Member Koski, seconded by Council Member King to Approve Resolution #22-017 – Ordering the Feasibility Report for the 2022 Thin Overlay and City Hall Parking Lot Improvements as Presented. All in favor. Motion carried. 5. Review of Business Water Hook-up Assistance Program Administrator Statz reviewed with Council the program that was established several years prior, during COVID, in an attempt to assist businesses for connecting to municipal water. He stated that the City’s water fund was healthy enough to withstand the continuation of the program and that he felt that the program was a nice offering to businesses to invest in their properties. Discussion ensued regarding the requirement of new business connections and their ability to take advantage of the program, extension of the program only allows businesses not to connect until next year or some other time in the future if the program continues to be extended, fees associated with connection which most likely be in excess of $10,000, allowing additional time for existing businesses to come up with the funding for connection and the Administrator’s knowledge of businesses’ desire to connect. Motion by Council Member Koski, seconded by Council Member Lakso to extend the business water hookup program until the end of 2023. Council Members Koski, Mosher, King, Lakso – Aye, Mayor Love – Nay. Motion carried (4/1). 6. Review of Water Hook-Up Ordinance Administrator Statz stated that for many years the Code had a sunset date for connection to municipal water, the date was extended many times and was not a good mechanism for enforcement to connect. He stated that the current Code has three situations for required connection: well failure, addition to the home or sale of the home not including family to family member transactions or refinancing of a mortgage to the same owner. Administrator Statz stated that the newer requirements for connection have worked well throughout town with several sales and the required connection. He explained that within the downtown area, where it is mixed use, the City is encouraging redevelopment of existing stock and some individuals have purchased with that intent in the future. He stated that it not conducive to require connection to the existing building if it will be torn down and rebuilt in the near future. He reported that in two (2) instances, Council has allowed agreements for deferral of connection with escrows being put in place to guarantee connection within a period of time. He also stated that a third situation has arisen and suggested that Council may consider reviewing exceptions to the Code for the downtown area with formal language for agreements. Discussion ensued regarding staff direction, continuity of language for agreements and length of deferral and bringing back a proposed policy for consideration. Page 5 of 8 City of Centerville Council Meeting Minutes June 8, 2022 7. Rescheduling the June 20, 2022 City Council Meeting to June 21, 2022 Administrator Statz stated that Council’s regularly scheduled meeting was for June 22, 2022 and Council rescheduled the meeting for June 20, 2022 due to the anticipation that several members would be attending the League of MN Cities annual conference. He stated that he has realized that meetings cannot be held on June 20, 2022 due to it being Juneteenth. Motion by Council Member Lakso, seconded by Council Member Koski to Reschedule the June 20, 2022 City Council Worksession & Council Meeting to June 21, 2022. All in favor. Motion carried. 8. Professional Photography Services for Website Administrator Statz stated that Staff desired to include professional photography to be included on the new website. He explained that the quality of photos needs to be higher than a snapshot. Discussion ensued regarding assistance from the EDA, the receipt of several quotes, pending quotes, upcoming events that could be captured, estimated cost of $2,000, contract for services with the City Attorney’s review, photo releases, hiring a local photographer, services not being specific to businesses and funds being expended from the General Fund. Motion by Council Member King, seconded by Council Member Mosher to Approve Securing a Professional Photographer for Services for the Website in an amount not to exceed $2,000. Administrator Statz suggested that the motion contain that funds be expended from the General Fund. Motion by Council Member King, seconded by Council Member Mosher to Approve Securing a Professional Photographer for Services for the Website in an Amount Not to Exceed $2,000 Expended from the General Fund. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report Administrator Statz thanked businesses and the Lions club for their support in funding raising for Fete des Lacs. Attorney Glaser - Attorney Glaser gave no report. Junior Council Member Peterson – Junior Council Member Peterson provided an update of the school’s sporting teams and stated that he would be a senior in the upcoming school year. 2. Council Reports a. Lakso – Page 6 of 8 City of Centerville Council Meeting Minutes June 8, 2022 Parks & Recreation – Council Member Lakso stated that they are organizing and planning for the volunteer appreciation event. She stated that Music in the Park would be starting June 14 and it will include food trucks. She stated that the Committee also had a robust discussion about Ash trees and the Emerald Ash Borer. Administrator Statz stated that the committee requested staff to obtain quotes for a preferred vendor that the City could recommend treatment to residents. He stated that we do have a preferred vendor and we were able to negotiate a price. He reported that the City would be treating some trees this year and would come back next year with a long term management plan. He reported that there are several trees within parks that will also be treated. Administrator Statz reported that the P & Z Commission is reviewing an ordinance regarding diseased trees as the City’s current Code addresses specific diseased trees and their removal. Some concerns should be public safety/hazards, etc. Anoka County Fire Protection Council – Council Member Lakso stated that they have a new records management system technology upgrades as the existing system is antiquated. b. Koski – Planning & Zoning Commission – Council Member Koski stated that they talked about not just Emerald Ash Borer but all diseased trees. He reported that the Commission also discussed population 5,000 and how it should fit into their goals. He stated that the Commission will be having two (2) openings and they are looking for members. Fire Steering Committee – Council Member Koski gave no report. c. King - Economic Development Authority – Council Member King gave no report. Fire Steering Committee – Council Member King gave no report. d. Mosher – Police Governing Board – Council Member Mosher gave no report. Economic Development Authority – Council Member Mosher stated that the meeting would take place next week. e. Love – He stated he wrote an article for the paper last week asking people to volunteer. He reported that Centerville Self Storage recently had a ribbon cutting ceremony where Council Members Koski and Lakso attended, along with EDA President, Jeff Hanzal. He also reported that he visited Centerville Elementary and Centennial Middle Schools to present awards to the winners of the logo contest for Page 7 of 8 City of Centerville Council Meeting Minutes June 8, 2022 Fete des Lacs. He stated that it was nice to see the improvements at the Elementary School and safety measures at both schools. North Metro Telecommunications Commission – Mayor Love gave no report. Police Governing Board – Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member King, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Council Meeting at 9:47 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8 08/17/22 4:31 PM CITY OF CENTERVILLE Page 1 Check Detail - August 24, 2022 Check DateCheck #Vender NameCommentsAmount 18/18/2022001932EIRS/EFTPSFED W/H - PAY PERIOD 17$3,224.79 18/18/2022001932EIRS/EFTPSFICA/MED W/H - PAY PERIOD 17$5,401.70 Check Nbr 001932 IRS/EFTPS$8,626.49 18/19/2022001933EIRS/EFTPS941 - MARCH 31, 2020 - BALANCE CORRECTION$8.07 Check Nbr 001933 IRS/EFTPS$8.07 18/18/2022001934EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 17$1,264.54 Check Nbr 001934 OPTUM BANK - H.S.A.$1,264.54 18/18/2022001935EPERAPERA W/H - PAY PERIOD 17$4,147.94 Check Nbr 001935 PERA$4,147.94 18/18/2022001936EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 17$1,449.60 Check Nbr 001936 MINNESOTA DEPT OF REVENUE$1,449.60 18/17/2022001937EMINNESOTA DEPT OF REVENUEJULY SALES TAX - COMM. WATER$270.00 18/17/2022001937EMINNESOTA DEPT OF REVENUEJULY SALES TAX - WATER METER$169.00 18/17/2022001937EMINNESOTA DEPT OF REVENUESOLID WASTE TAX - JULY 2022$1,805.00 Check Nbr 001937 MINNESOTA DEPT OF REVENUE$2,244.00 18/17/2022001938EPSNPSN CHARGES - UTILITIES - THRU 7-31-22$397.06 18/17/2022001938EPSNPSN CHARGES - UTILITIES - THRU 7-31-22$397.06 18/17/2022001938EPSNPSN CHARGES - PERMITS & FEES - THRU 7-31-22$179.51 18/17/2022001938EPSNPSN CHARGES - MISC - SERV THRU 7-31-22$10.68 Check Nbr 001938 PSN$984.31 18/17/2022001939ETASCF.S.A W/H - PAY PERIOD 17$239.58 Check Nbr 001939 TASC$239.58 18/24/2022035312 AFLACAFLAC PYMNT - AUGUST 2022$198.42 Check Nbr 035312 AFLAC$198.42 18/24/2022035313 AID ELECTRIC CORPORATIONTROUBLE SHOOT BATHROOM EXHAUST FAN & LIGHTS AT CIT$815.16 Check Nbr 035313 AID ELECTRIC CORPORATION$815.16 18/24/2022035314 ANOKA COUNTY PROPERTY RECORDS2369389.003 - 1760 DUPRE RD$46.00 18/24/2022035314 ANOKA COUNTY PROPERTY RECORDS602608.001 - 7154 MILL ROAD$46.00 Check Nbr 035314 ANOKA COUNTY PROPERTY RECORDS$92.00 18/24/2022035315 ANOKA COUNTY TREASURYBROADBAND - SEPT. 2022$37.50 18/24/2022035315 ANOKA COUNTY TREASURYBROADBAND - SEPT. 2022$37.50 18/24/2022035315 ANOKA COUNTY TREASURYBROADBAND - SEPT. 2022$37.50 Check Nbr 035315 ANOKA COUNTY TREASURY$112.50 18/24/2022035316 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 7-28-22$30.89 18/24/2022035316 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 7-28-22$93.99 18/24/2022035316 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 7-28-22$28.46 18/24/2022035316 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 7-28-22$115.07 Check Nbr 035316 CENTERPOINT ENERGY$268.41 18/24/2022035317 CENTRA HOMES, LLCESCROW RELEASE - 21-011 - 1817 LARAMEE LANE RECEIPT #$5,000.00 18/24/2022035317 CENTRA HOMES, LLCESCROW RELEASE - 21-012(14) - 1812 LARMEE LAKE - RECEI$5,000.00 Check Nbr 035317 CENTRA HOMES, LLC$10,000.00 18/24/2022035319 CIVIC PLUSDESIGN UNIQUE INTERIOR BANNER FOR CIVIC ENGAGE CEN$526.00 Check Nbr 035319 CIVIC PLUS$526.00 18/24/2022035320 DALLCO CONSTRUCTION, LLC.ESCROW RELEASE - 20-072 - 6720 BEAVER POND WAY$2,500.00 Check Nbr 035320 DALLCO CONSTRUCTION, LLC.$2,500.00 18/24/2022035321 DELTA DENTALDENTAL INS THRU 9-30-22$367.32 Check Nbr 035321 DELTA DENTAL$367.32 18/24/2022035322 FLEXIBLE PIPE TOOL COMPANYPARTS$85.35 Check Nbr 035322 FLEXIBLE PIPE TOOL COMPANY$85.35 18/24/2022035323 IDEAL SERVICE. INC.TROUBLE SHOOT WELL#2 - REPLACE VFD$9,461.00 08/17/22 4:31 PM CITY OF CENTERVILLE Page 2 Check Detail - August 24, 2022 Check DateCheck #Vender NameCommentsAmount Check Nbr 035323 IDEAL SERVICE. INC.$9,461.00 18/24/2022035324 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$99.10 Check Nbr 035324 INNOVATIVE OFFICE SOLUTIONS LL$99.10 18/24/2022035325 LINCOLN NATIONAL LIFE INSURANCLONG TERM DISABILITY INS THRU 9-30-22$372.96 Check Nbr 035325 LINCOLN NATIONAL LIFE INSURANC$372.96 18/24/2022035326 MARCO, INC.STANDARD PAYMENT$202.42 Check Nbr 035326 MARCO, INC.$202.42 18/24/2022035327 MET. COUNCIL ENV. SERV. (SDS)WASTEWATER SERVICES THRU SEPT. 2022$21,340.32 Check Nbr 035327 MET. COUNCIL ENV. SERV. (SDS)$21,340.32 18/24/2022035328 MN PEIPHEALTH INS - SERV THRU 9-30-22$4,401.32 Check Nbr 035328 MN PEIP$4,401.32 18/24/2022035329 MR SIGNSTREET SIGNS$592.94 Check Nbr 035329 MR SIGN$592.94 18/24/2022035330 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 17$1,125.00 Check Nbr 035330 NATIONWIDE RETIREMENT SOLUTION$1,125.00 18/24/2022035331 PRESS PUBLICATIONSNOTICE OF ELECTION$182.76 Check Nbr 035331 PRESS PUBLICATIONS$182.76 18/24/2022035332 RUNNING VENTURESFETE DES LACS 5K & 8K RUN - 7-16-22$2,798.35 Check Nbr 035332 RUNNING VENTURES$2,798.35 18/24/2022035333 SERVION COMMERCIAL TITLE19-051 2021 COMMERCE DR - ESCROW RELEASE$10,000.00 18/24/2022035333 SERVION COMMERCIAL TITLE19-051 2021 COMMERCE DR - ESCROW RELEASE$7,500.00 18/24/2022035333 SERVION COMMERCIAL TITLELESS LEAGAL FEES FOR 2021 COMMERCE DR - ESCROW RELE-$6,393.20 18/24/2022035333 SERVION COMMERCIAL TITLELESS ENGINEERING FEES FOR 2021 COMMERCE DR - ESCRO-$2,633.13 Check Nbr 035333 SERVION COMMERCIAL TITLE$8,473.67 18/24/2022035334 STANTEC CONSULTING SERVICES INGENERAL - SERV THRU 7-1-22$187.00 18/24/2022035334 STANTEC CONSULTING SERVICES INSTREETS - SERV THRU 7-1-22$272.00 18/24/2022035334 STANTEC CONSULTING SERVICES INSTORMWATER - SERV THRU 7-1-22$3,290.50 18/24/2022035334 STANTEC CONSULTING SERVICES INWATER UTILITY - SERV THRU 7-1-22$272.00 18/24/2022035334 STANTEC CONSULTING SERVICES INBAY VIEW VILLAS CONSTRUCTION - SERV THRU 7-1-22$373.50 18/24/2022035334 STANTEC CONSULTING SERVICES INRESIDENTIAL DRIVEWAY - SERV THRU 7-1-22$93.50 18/24/2022035334 STANTEC CONSULTING SERVICES INOLD MILL ESTATES - PHASE 2 - SERV THRU 7-1-22$373.50 18/24/2022035334 STANTEC CONSULTING SERVICES INREHBEIN COMMERCIAL - SERV THRU 7-1-22$2,459.50 18/24/2022035334 STANTEC CONSULTING SERVICES INREHBEIN INDUSTRIAL - SERV THRU 7-1-22$2,086.00 18/24/2022035334 STANTEC CONSULTING SERVICES INSOREL QUARTER - SERV THRU 7-1-22$1,503.25 18/24/2022035334 STANTEC CONSULTING SERVICES INBANJO PROJECT - SERV THRU 7-1-22$461.50 18/24/2022035334 STANTEC CONSULTING SERVICES INCENTERVILLE 2022 THIN OVERLAY & PARKING LOT IMPROV -$11,313.25 18/24/2022035334 STANTEC CONSULTING SERVICES INPARKING LOT LIGHTNING - SERV THRU 7-1-22$1,812.00 Check Nbr 035334 STANTEC CONSULTING SERVICES IN$24,497.50 18/24/2022035335 SUN LIFE INSURANCE COMPANYLIFE INS - SERV THRU 9-30-22$103.26 18/24/2022035335 SUN LIFE INSURANCE COMPANYSHORT TERM DISABILITY INS - SERV THRU 9-30-22$189.17 Check Nbr 035335 SUN LIFE INSURANCE COMPANY$292.43 18/24/2022035336 TASCADMINISTRATION FEEE & COBRA - SERV THRU 10-31-22$25.00 Check Nbr 035336 TASC$25.00 18/24/2022035337 TRU GREEN - CHEM LAWNEAGLE PARK - LAWN CARE$47.59 Check Nbr 035337 TRU GREEN - CHEM LAWN$47.59 18/24/2022035338 VERIZONCELL PHONE SERVICES THRU 8-9-22$59.40 18/24/2022035338 VERIZONCELL PHONE SERVICES THRU 8-9-22$49.40 18/24/2022035338 VERIZONCELL PHONE SERVICES THRU 8-9-22$49.40 18/24/2022035338 VERIZONCELL PHONE SERVICES THRU 8-9-22$49.40 18/24/2022035338 VERIZONTABLET SERVICES THRU 8-9-22$40.01 Check Nbr 035338 VERIZON$247.61 08/17/22 4:31 PM CITY OF CENTERVILLE Page 3 Check Detail - August 24, 2022 Check DateCheck #Vender NameCommentsAmount 18/24/2022035339 XCEL ENERGY1880 MAIN STREET - SERV THRU 8-5-22$2,843.28 18/24/2022035339 XCEL ENERGY1880 MAIN STREET - CITY HALL/FIRE STATION - SERV THRU $850.86 18/24/2022035339 XCEL ENERGY7285 MAIN STREET - SERV THRU 8-3-22$56.16 18/24/2022035339 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 8-2-22$264.61 18/24/2022035339 XCEL ENERGY1889 CENTER ST - SEWER LIFT - SERV THRU 8-7-22$40.33 18/24/2022035339 XCEL ENERGY7300 MILL RD - SERV THRU 8-3-22$183.91 18/24/2022035339 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 8-3-22$60.03 18/24/2022035339 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU 8-2-22$95.58 18/24/2022035339 XCEL ENERGYSTREET LIGHTS - SERV THRU 8-6-22$2,587.59 18/24/2022035339 XCEL ENERGY1745 MAIN ST - SERV THRU 8-3-22$21.60 18/24/2022035339 XCEL ENERGY1682 MAIN ST - SERV THRU 8-3-22$199.54 Check Nbr 035339 XCEL ENERGY$7,203.49 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAM.LAKSO CONFERENCE IN DULUTH HOTEL$254.45 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAOFFICE SUPPLIES$233.55 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAENDICIA - ON LINE POSTAGE FEES$9.95 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAA.LEWIS CONFERENCE IN DULUTH HOTEL$523.84 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS$14.99 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAPLANTS & MIRACLE GRO - CITY HALL$92.36 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAFUEL$270.60 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAOPERATING SUPPLIES$1,768.24 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAFUEL$1,858.44 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAREPAIRS & MAINT SUPPLIES$133.37 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAPHONE CASES$42.70 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAMAIN STREET MARKET - INFLATABLES & WATER$630.95 18/24/2022035349 CITY OF CENTERVILLE - MASTERCAPARK & REC - HATS$215.10 18/24/2022035349 CITY OF CENTERVILLE - MASTERCATREATS & ICE FETE DES LACS$64.19 Check Nbr 035349 CITY OF CENTERVILLE - MASTERCA$6,112.73 $121,405.88 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 8/5/2022 - 8/11/2022Aug 11, 2022 04:23PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1443308/11/2022ANOKA CO TREASURY OFFICE540.00 1443408/11/2022AXON ENTERPRISE, INC1,213.53 1443508/11/2022COVERALL NORTH AMERICA, INC820.00 1443608/11/2022GEORGE'S INC195.00 1443708/11/2022INTOXIMETERS, INC605.00 1443808/11/2022OFFICE OF MN IT SERVICES44.60 1443908/11/2022OTTER LAKE ANIMAL CARE145.00 1444008/11/2022QUILL LLC510.90 202206108/11/2022DEARBORN NATIONAL1,565.46 202206208/11/2022WEX BANK5,050.22 Grand Totals: 10,689.71 Qbzspmm!Dl!$25542.25543! M = Manual Check, V = Void Check STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #22-0___ A RESOLUTION PROCLAMATION FOR CONSTITUTION WEEK WHEREAS: September 17, 2022, marks the two hundred and thirty-fifth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week, NOW, THEREFORE I, D. Love by virtue of the authority vested in me as Mayor of the City of Centerville, Minnesota do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK ANDask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. PASSED AND ADOPTED by the City of Centerville 24th day of August, 2022. ______________________________ Mayor, D. Love Attest: _____________________________ City Clerk, Teresa Bender CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council MeetingDate: Agenda Item # Department: , 2022 Administration/Engineering .1 TITLE OF ISSUE: Request for Encroachment Agreement - 7227 Clear Ridge (Raised Garden) - Front Yard BACKGROUND AND SUPPLEMENTAL INFORMATION: City Engineer Statz would not recommend the approval of the Agreement due to infrastructure installed within the drainage/utility easement, possibility of damage and necessity to gain access for (update, repair, etc.) COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Engineer Statz would not recommend approval. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Teresa Bender From:Mark Statz Sent:Saturday, July 9, 2022 11:36 AM To:Teresa Bender Subject:Fwd: July 11 Meeting Teresa, Please print this email to a pdf and include it in the packet with the encroachment agreement. GetOutlook for iOS From:D.Love<DLove@centervillemn.com> Sent:Saturday,July9,202210:20:33AM To:Jared<jgrawe82@gmail.com> Cc:MarkStatz<MStatz@centervillemn.com> Subject:Re:July11Meeting Thank you for reaching out and sharing your thoughts and perspectives with the Council. We do have a Public Comment Section on the Agenda, the Council would only be able to listen to you without asking questions or having a back and forth conversation. If you want to take advantage of this opportunity, please advise our City Staff. I will certainly utilize your email as a factor in helping to make the final decision. Stronger Together-Thank you: D. Love City of Centerville - Mayor 651-402-7753 On Jul 8, 2022, at 4:25 PM, Jared <jgrawe82@gmail.com> wrote: Caution: This email originated outside our organization; please use caution. Hello all, My name is Jared Grawe and I reside at 7227 Clear Ridge. Please forgive me if this is not the correct way to address my concerns as I am not aware of protocol for these matters. At the July 11 meeting on Monday an encroachment agreement involving my property will be on the agenda for you to decide whether or not it will be permitted. It is my intention to attend the meeting and seek to address the council directly but I have been informed that I may not be allowed to address the council members and I feel it is important you hear from me before making your decision. 1 I am requesting an encroachment agreement to be put into effect so that I may place a raised garden on the front side yard of my property. The reason I wish to place it there is the majority of my property is surrounded by older growth trees and gets very little sun throughout the day. The place I have selected is the only area that gets the consistent sunlight needed to grow garden vegetables. And it is because of that consistent sunlight last year that all of the grass in that area of my property died during the drought we experienced that summer. This prompted me to seek an alternate solution to maintaining that portion of my property. My plan is to use decorative rock around the garden and plant drought resistant plants and/or shrubs which will look nice and allow me to use less water for future maintenance. I have worked with city employees to assess the location and I have been informed that they will be recommending the encroachment agreement not be approved. While I disagree with their recommendations I do respect their opinion and the authority of the council and I will abide by whichever decision you reach. I designed the garden to be completely modular so that it can easily be disassembled to a position that would be out of the easement area within an hour. If there would ever require any work to be done on the utilities in the area in question digging equipment would be required and any garden dirt would easily be moved in the same manner as the soil already covering the utilities. Utilities that are buried underground as these are, almost never require emergency repairs unless a catastrophic incident would occur. The utilities located in the area in question are electric and phone/cable so that would eliminate the possibility of there being a water main rupture that the garden could potentially be in the way of. As well as the unlikelihood of these utilities needing to be serviced, they are not main line utilities and only service my house specifically. The neighbors utilities that are at the same junction box run in a different direction and would not be affected by the garden placement. All mainline utilities run through the Road Right of Way which the garden would not interfere with. In addition to these reasons it is my understanding that any costs that the city may incur in one of these extremely rare scenarios would be my responsibility and would not affect the city budget. Additionally, I feel like the large trees and their root systems immediately adjacent to the garden would present a much larger problem to city workers or contractors should a need to work in that area arise. I feel that I am not asking for special treatment as I have identified several other properties in Centerville which have gardens or hardscapes, including large boulders, located in a fashion similar my proposed position; or that are located within the Road Right of Way which I have been informed is similarly almost never allowed by the City. Below are a few addresses I have found for your review. Please note that I am not identifying these properties for future concerns if my encroachment agreement is not approved but only to show that I am not seeking special treatment. 1. 1659 Lakeland Cir. 2. 1681 Lakeland Cir. 3. 1814 Main Street 4. 1915 Eagle Trail. 5. 1953 Eagle Trail. 6. 1955 Eagle Trail. 7. 1934 72nd Street. 8. 7261 Mill Road. 9. 7262 Centerville Road. 10. 7248 Centerville Road. 11. 7291 Old Mill Road. 2 12. 7383 Old Mill Road. 13. 7316 Briar Drive. 14. 7328 Briar Drive. 15. 7316 Briar Drive. I am also attaching photos of the garden and its placement so you can see the modular design and the quality of the garden I have constructed. As I stated earlier It is my intention to plant small drought resistant plants around the garden and I also intend to add hanging planters with flowers and plants that are natural insect repellents so as not to need to use chemical repellents to protect the plants. Finally, I would like to state that though I do not agree with the findings of Mr. Mark Statz and his team of Ms. Teresa Bender and Mr. Dan Schmitz, I am very grateful for their professionalism, kindness and willingness to help me through this process. They are truly excellent people that care about this city and the people who live here. Respectfully, Jared Grawe 7227 Clear Ridge Centerville, MN 55038 The linked image cannot The linked image cannot be displayed. The file may be displayed. The file may have been moved, have been moved, renamed, or deleted. renamed, or deleted. Verify that the link points Verify that the link points to the correct file and to the correct file and location.location. 3 Teresa Bender From:Jared Grawe <jgrawe82@gmail.com> Sent:Friday, July 1, 2022 3:37 PM To:Teresa Bender Subject:7227 Clear Ridge drawing update Caution: This email originated outside our organization; please use caution. Hi Teresa, Sorry this took so long to get back to you. My work has been crazy busy. A. Is the southeast corner of the garden and is 1 foot 6 inches from the edge of the easement. B. Is the northeast corner of the garden and is 2 feet 8 inches from the edges of the easement. C. Indicates that the garden is parallel and 2 feet from the property line. D. Indicates that the east edge of the garden is 34 feet 2 inches from the edge of the house. Have a happy 4th!! 1 ENCROACHMENT AGREEMENT AGREEMENT (“Agreement”) was made this ____ day of July, 2022 by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation (“City”), and Laura B. Grawe, Trustee and Jared M Grawe, Trustee, a married couple, married to each other (“Landowners”). RECITALS A. Landowner owners in fee as tenants to the real property situated in Anoka County, Minnesota, legally described as follows (“Subject Property”): PIN #26-31-22-22-0056 LOT 17, BLOCK 1 7227 Clear Ridge L’ALLIER ESTATES PLAT 2, EX RD, SUBJ TO EASE OF REC B. Landowners seek permission to install a raised garden within the City’s drainage/utility easement in the front yard as follows: encroaching the City’s 10’ easement by 8’ 6” with the front of the raised garden’s southeast corner, commencing through the easement to the raised garden’s northeast corner encroaching the City’s 10’ easement by 7’ 4”. The raised garden will be installed north of the driveway located on the parcel. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: The City hereby grants Landowners permission to encroach into the City’s right-of-way/drainage and utility easement(s) to the extent indicated on page one (1) of this agreement and the attached EXHIBIT “A”. 1 2. Nothing in this Agreement shall be deemed an abandonment, vacation or waiver of the City’s interest in the right-of-way/drainage and utility easement(s). 3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to defend, indemnify and hold the City harmless from all costs and expenses, claims and liability, including attorney fees, relating to or arising out of the grant to Landowners permission to encroach into the City’s right of way/drainage and utility easement(s) as stated previously. Landowners further agree to indemnify and hold the City harmless from any damage caused to the Subject Property as a result of maintenance of the City’s right of way/drainage and utility easement(s), including any damage to the raised garden caused in whole or part by the encroachment into the City’s right of way/drainage and utility easement(s) as stated previously. 4. The City does not warrant title or guarantee the continuing right of Landowners to maintain the raised garden in the City’s right of way/drainage and utility easement(s) as stated previously. 5. Landowners may not replace the raised garden in the City’s right of way/drainage and utility easement(s), as stated previously, if the raised garden is damaged more than fifty percent (50%) of its fair market value, as measured immediately prior to the damage. 6. The City may direct removal of the raised garden, at the Landowners’ sole cost and expense, upon thirty (30) days written notice if the City determines that the raised garden will interfere with said City’s use of easement(s) or it may cause upstream problems or property damages or property damage or if Landowners have failed to comply with any City requirements associated with the encroachments. If the removal is not completed by Landowners within the time prescribed, the City may remove the encroachments at Landowners’ expense and Landowner agrees that the City may collect the costs of such removal as a special assessment against the 2 property. Landowner specifically waive the requirements for public hearings associated with any assessment. 7. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. CITY OF CENTERVILLE By:___________________________ D. Love, Mayor By:______________________________ Teresa Bender, City Clerk PROPERTY OWNER By:______________________________ Laura B Grawe, Trustee PROPERTY OWNER By:______________________________ Jared M Grawe, Trustee STATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) The foregoing instrument, having been duly adopted and approved by vote of the City Council of Centerville, Minnesota, at a meeting held the _____ day of ________, 2022 was acknowledged before me this ____ day of __________, _____, by D. Love and Teresa Bender, Mayor and City Clerk, respectively, of the City of Centerville, a Minnesota municipal corporation. ______________________________ Notary 3 STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this ____ day of July, 2022, Laura B Grawe, Trustee and Jared M Grawe, Trustee a married couple, married to each other (“Landowners”). ______________________________ Notary DRAFTED BY CITY OF CENTERVILLE 1880 Main Street Centerville, MN 55038 4 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 24, 2022 Engineering VIII.2 TITLE OF ISSUE: Bid Award - 2022 Thin Overlay Program & City Hall Parking Lot Improvements BACKGROUND AND SUPPLEMENTAL INFORMATION: Four bids were received on Wednesday, August 10 at 10:00 AM for the 2022 Thin Overlay Program & City Hall Parking Lot Improvements. The low bid was about 30% over the engineer's opinion of probable costs. However, engineering costs are considerably lower than presented in the feasibility study, leaving a total project cost which is about 18% over the anticipated amount. The city's street fund can absorb these costs increases. It is uncertain as to whether or not rebidding this project in 2023 will result in lower bid prices. In an effort to determine whether or not re-bidding the project would result in lower bids, Stantec spoke with representatives from contractors, suppliers and other engineers, both inside and outside their organization. In summary, while many felt that their price could be more competitive with 2023 construction, it is unclear if their price would, ultimately, be lower than the current low bidder. COST AND SOURCE(S) OF FUNDING: See attached breakdown. REQUESTED COUNCIL ACTION: Motion to adopt Resolution 22-0XX Awarding the Contract for the 2022 Thin Overlay Program & City Hall Parking Lot Improvements to Bituminous Roadways, Inc. or Motion to reject all bids for the 2022 Thin Overlay Program & City Hall Parking Lot Improvements. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Bid Tab, Bid Summary, Presentation Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Mark, L͸ǝĻhaddiscussionswith3ofthe4biddersontheThinOverlay/ParkingLotproject,severalcoworkers, otherengineers,andalocalbituminoussupplier.Thefollowingisasummaryoffeedbackreceived: Bidderfeedback: Bituminouspriceshavebeenincreasingmorethananticipated.Lowbidderindicatedtherehave been23priceincreasesinbituminousproductsthisyear,andnothinghascomedownnordo theyanticipateanythingtocomedown. Itwaschallengingforcontractorstofindsubcontractorsavailabletodoworkyetthisfall,in particularconcretework. o 2majorconcretesuppliers(AVR,Cemstone)arelimitingthenumberoftrucksavailable duetoPortlandcementshortages. o Laborshortagesmayinpartbetoblame Generalconsensusthatthelowbidderwasabletooffermorecompetitivepricinggiventhe locationoftheirbituminousplantinColumbus.Bidder#2feltnooneelsecouldtouchtheir pricingͻǞźƷŷa10footƦƚƌĻ͵ͼ Onebidder(#3)indicatedtheycouldprovidemorecompetitivepricingiftheprojectwererebid inearly2023;anothersaidthepricewouldbethesame. Dieselpricescontinuetobehigh,andevenifthewholesalepricedecreases,itislikelythat contractorswillnotseeanydecreaseforquitesometimeΑunlessdemanddecreases. Thesizeoftheprojectwasattractive;IncreasingthesizeoftheprojectǞƚƓ͸Ʒnecessarilyresult inbetterpricing. TheindicationisthatBidder#4hadthebiddatewrong,andputtheirbidtogetherveryhastily andwithoutmucheffortΑthustheincrediblyhighprice. BituminousSupplierfeedback: Bituminouspricinghasbeenincreasingatahighratethroughoutthesummer. Typically,ŷĻ͸ƭbeenabletolockinpricingforatleast3months.LƷ͸ƭnowdownto15days. HediķƓ͸ƷhaveanycustomersbidontheCentervilleprojectduetothetimeofyear;wouldhave morebidderswithanearly2023bid. Hisoilsuppliertoldhimtodaythattherefiningprocessiscurrentlyfocusedheavilyonjetfuel, resultinginalowersupplyofasphaltproduct,whichisdrivingpricesup. Heishopingpricesstarttoleveloff,butķƚĻƭƓ͸Ʒseeanypricedecreasesinthefuture. Generalfeedback: Typically,ourrecommendationistobidprojectsearlyintheyear.Contractorstypicallyare lookingtofilltheirconstructionseasonatthistime,resultinginmorebiddersandgenerally morecompetitivebids. Materialandasphaltpricinghavebeenincreasing,andseemunlikelytodecreaseatall. Therefore,itishardtosaywhatwilldictatebidsmore:Theneedtoobtainwork,ormaterialas wellaslaborpricing. o Themaincomparableprojectusedforthefeasibilityreportestimate(bidinMarch)had bituminouspricing15%lowerthantheCentervillebid. Acolleagueatadifferentfirmindicatedthattheirbidsareallovertheplaceandhardtopredict. Oftenourbidsincludeconservativequantitiesofitemssuchascurbreplacements,drivewayworkand similaritems.Ourstaffisconductingamorede tailedinventoryofrequiredrepairsandwillreporton theirfindingsearlynextweek.Thiswillhelpusdetermineifwecancountonreducinganyquantities (andthereforecosts),especiallyontheThinOverlayportionoftheproject. IwillbeinattendanceattheAugust24CityCouncilmeetingtoprovidefurtherinformationandanswer anyquestionsyouorthecouncilmayhave. KellieSchlegel,PE Stantec Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 August 10, 2022 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038 Re: 2022 Thin Overlay/City Hall Parking Lot Improvements Stantec Project No. 193805625 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the 2022 Thin Overlay/City Hall Parking Lot Improvements Project on August 10, 2022. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There was a total of 4 Bids. The following summarizes the results of the Bids received: ContractorTotal Base Bid LowBituminous Roadways, Inc.$771,270.00 #2Valley Paving, Inc.$872,454.25 #3North Valley, Inc.$916,819.59 #4Dresel Contracting, Inc.$1,353,699.40 The low Bidder on the Project was Bituminous Roadways, Inc. with a Total Base Bid Amount of $771,270.00. This compares to the Feasibility Report estimate of $591,000. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, thenBituminous Roadways, Inc. should be awarded the Project based on theTotal Base Bid Amount of$771,270.00. Please contact me with any questions. Sincerely, STANTEC CONSULTING SERVICES INC. Kellie M. Schlegel, P.E. Senior Associate kellie.schlegel@stantec.com (612) 712-2125 Enclosure City of Centerville2022 Thin Overlay/City Hall Parking Lot Improvements Consider Contract Award Bid Results yParking LotTotal Bid $566,028.00$205,242.00$771,270.00$951,571.40$402,128.00$1,353,699.40 Bid ResultsContractorThin OverlaBituminousRoadways, Inc.Valley Paving, Inc.$614,919.50$257,534.75$872,454.25North Valley, Inc. $672,614.16$244,205.43$916,819.59Dresel Contracting, Inc.Engineer’s Estimate$446,000.00$145,000.00$591,000.00 SourceFund/SpecialAssessments30.5% Over DifferenceFunding $180,270Difference-$46,800 (Feasibility Report)Feasibility Estimate Indirect Costs(20%) Indirect Costs$25,000$37,700-$12,700 Bid Results Construction Cost ComparisonImprovementBid PriceEstimated Cost Thin Overlay$566,028$446,000$110,028Street City Hall Parking Lot$205,242$145,000$60,242Street FundTOTAL$771,270$591,000Indirect Cost ComparisonProject PhaseCurrent Estimate Feasibility/Design/BiddingConstruction Services$42,000$76,100-$34,100Materials Testing$5,000$5,000$0TOTAL$72,000 (9.3%)$118,800 Total Project Cost NET DIFFERENCE: $133,500 (18.7% Over Budget) SourceFund/SpecialAssessments18.8% Over SourceAssessmentsStreet FundFund Balance DifferenceFunding $133,470$90,621**Remaining St. Bid Results offsetting ARPA funds could supplement (Feasibility Report)$118,891$118,891Special Total Project Cost ComparisonImprovementActual CostsEstimated Cost Thin Overlay$618,868$535,200$83,470Street City Hall Parking Lot$224,402$174,000$50,330Street FundTOTAL$843,270$709,800Funding AnalysisImprovementActual CostsAvailable FundingDifferenceFunding Thin Overlay$618,868$815,000*$196,132Street FundCity Hall Parking Lot$224,402($224,402)*Estimated Street Fund Year-end Balance**General Fund Balance made available by June 8, 2022June 20, 2022June 23, 2022June 28, 2022July 11, 2022July 11, 2022July 14, 2022July 19, 2022August 10, 2022August 10, 2022Mid September, 2022November 23, 2022Upon Project Completion ll for a Public Improvement Order Feasibility ReportAccept Feasibility Report/CaHearing/Order Plans and SpecificationsSend Legal Notice to Paper for HearingHearing Notice Publishes in PaperPublic Improvement HearingApprove Plans and Specifications/Authorize BiddingSend Ad for Bid to PaperPublish Ad in Paper/Trade PuplicationOpen BidsCouncil Review Bids/Consider AwardBegin ConstructionEnd Construction (Substantial Completion)Assessment Hearing ProjectSchedule Questions CITY OF CENTERVILLE RES. #22-0____ Resolution Accepting Bid WHEREAS, pursuant to an advertisement for bids for the 2022 Thin Overlay Program & City Hall Parking Lot Improvements, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Contractor Total Base Bid Bituminous Roadways, Inc. $771,270.00 #2 Valley Paving, Inc. $872,454.25 #3 North Valley, Inc. $916,819.59 #4 Dresel Contracting, Inc. $1,353,699.40 ANDWHEREAS, it appears that Bituminous Roadways, Inc. is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1.The mayor and clerk are hereby authorized and directed to enter into the attached contract with Bituminous Roadways, Inc., in the name of the city of Centerville, MN for the 2022 Thin Overlay Program & City Hall Parking Lot Improvements according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2.The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract hasbeen signed. Adopted by the city council this 10 day of August, 2022. Mayor City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 24, 2022 Legal IX.1 TITLE OF ISSUE: Cannabis Moratorium BACKGROUND AND SUPPLEMENTAL INFORMATION: The proposed 1-year moratorium on the sale of cannabis-related products will give City Staff and the State Legislature time to prepare thoughtful and comprehensive legislation to regulate the sale of newly legal cannabis products. This moratorium would be adopted by a City Ordinance. The Council can waive the first reading of a proposed Ordinance and move directly to the adoption of the Ordinance. In this case, the Council may wish to strategically waive the first reading in order prohibit any business from selling cannabis products before the moratorium is put in place. COST AND SOURCE(S) OF FUNDING: Nominal cost from the general fund. REQUESTED COUNCIL ACTION: 1) OPTIONAL CONSIDERATION: Motion to waive first reading of this proposed ordinance. 2) Motion to adopt Ordinance Number ###, Second Series. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ XX Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____Ki _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE NUMBER ### SECOND SERIES AN INTERIM ORDINANCE ESTABLISHING A MORATORIUM TEMPORARILY PROHIBITING THE ESTABLISHMENT OF NEW USES OR THE EXPANSION OF EXISTING USES RELATED TO CANNABIS AND NONINTOXICATING CANNABINOIDS (CBD) SALES, TESTING, MANUFACTURING OR DISTRIBUTION FOR A PERIOD OF ONE YEAR. WHEREAS, pursuant to Minnesota Statutes, Section 462.355, subdivision 4, cities may adopt interim ordinances in order to study the impacts of certain uses, and determine whether regulations are appropriate for the purpose of protecting the public health, safety, and welfare of their citizens; and WHEREAS, the City is undertaking a study to consider possible changes to the Zoning Ordinance and City Code that would address the types of uses that involve the sales, testing, manufacturing and distribution of cannabis and products that contain cannabinoids (CBD) or tetrahydrocannabinol (THC) whether for medical, recreational or for other human or animal consumption purposes and may implement many of the suggestions from the study. THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS: SECTION 1: PROHIBITION. No business, person or entity may establish a new use or expand an existing use that includes or involves the sales, testing, manufacturing, or distribution of cannabis in any way, whether medical or recreational, or any products that contain cannabinoids (CBD) or tetrahydrocannabinol (THC) extracted from hemp in any form, for a period of up to twelve (12) months from the effective date of this ordinance; until ordinances or State law regulating such uses become effective; or until the Council rescinds this Interim Ordinance, whichever occurs first. SECTION 2: STAFF DIRECTED STUDY. City Staff is directed to conduct a study to gather information and make a recommendation to the Council to determine if the Zoning Ordinance and City Code need to be amended regarding these types of uses to better protect the citizens of Centerville, and if so, what regulations are appropriate. SECTION 3: SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The City will be undergoing a study regarding cannabinoids (CBD), tetrahydrocannabinol (THC), and cannabis uses to determine if regulations surrounding zoning and licensing are appropriate. No new use may be established, and no existing use may be expanded until the City adopts regulations regarding these uses, or determines no regulations are necessary and rescinds the interim ordinance or for a period of one year, whichever occurs first. SECTION 4: EFFECTIVE DATE AND DURATION. This ordinance shall take effect and be in full force from and after its passage and publication. It shall remain in effect until the adoption of official controls contemplated herein by the City or by the State Legislature, the Council rescinds or terminate this Ordinance, or twelve (12) months from its effective date. PASSED AND DULY ADOPTED this ___ day of ____________ 2022 by the City Council of the City of Centerville. _______________________________ D Love, Mayor ATTEST: ____________________________ Teresa Bender, City Clerk Administrator/Engineer’sReport August 24, 2022 ELECTIONS On August 9, 2022, 345 Centerville residents of 2,733 registered at 7 a.m. on Election Day (or almost 13% of voters) voted in the State Primary at St. Genevieve’s Community Parish Center. Election judges registered 9 new voters. Election judges fine-tuned their skills in preparation of the General Election. They are eager to see you at the polls on Election Day. The City is extremely great full for these dedicated individuals, their eagerness to provide services to the public while ensuring secure and fair elections. Thank You! The last day for filing for municipal offices was Tuesday, August 16, 2022: Incumbents D. Love filed for the Mayoral seat (2 year term), Darrin Mosher filed for one (1) of the Council seats and Michelle Lakso filed for the other Council seat. Council seats are a 4 year term. These names will appear on the City’s General Election ballot for Municipal Offices. General Election voting will commence as follows: Absentee – Envelope Process, September 23, 2022 (City Hall, 7:30 – 4:00 p.m. Monday – Friday) Absentee – Direct Balloting, November 1, 2022 (City Hall, 7:30 – 4:00 p.m., Monday – Friday, Saturday, November 5, 2022, 10 a.m. – 3 p.m.) & Monday, November 7, 2022, 7:30 – 5:00 p.m.) General Election – November 8, 2022 (St. Genevieve’s Community Parish Center, 6995 Centerville Road, 7 a.m. – 8 p.m.) MEDALLION WINNER The City is looking for the fourth medallion winner to come forward to claim their $100 prize. The medallion was given out at Public Safety Night (Wednesday, July 13, 2022), St. Genevieve’s Parking Lot. If you are aware of the winner, please have them turn it into City Hall during regular office hours of 7:30 – 4:00, Monday-Friday. The City is allowing the winner to retain the medallion if they chose. ANOKA COUNTY LICENSE CENTERS NEW HOURS – EFFECTIVE SEPTEMBER 6, 2022 All Anoka County License and Passport Center locations will have new hours. Locations will be open 8:30 a.m. to 4:30 p.m., Mondays, Wednesdays, Thursdays, and Fridays. The centers will be open 10 a.m. to 6 p.m. on Tuesdays. The change is being implemented to shorten wait times. Visit their web site: https://www.anokacountymn.gov/221/License-Passport- Centers for more information. There are other license centers that may be closer for residents of Centerville: Forest Lake, Chisago, Circle Pines, Stillwater and Maplewood just to name a few. Here is a website that will assist you in finding a convenient location:https://www.dmvoffice.net/. VOLUNTEER OPPORTUNITIES We continue to search for volunteers to serve on two (2) of our Boards and Committees. There is an opening on our Parks & Recreation Committee, and one (1) on our Economic Development Authority (EDA) Board. Volunteering is an excellent way to get involved in the community, and connect with others. Information about meeting schedules is listed below. Please call city hall at 651-429-3232 with any questions about these opportunities! Parks & Recreation Committee – Open Seat o Meets monthly on the first Wednesday of the month at 6:30 p.m., in chambers. Economic Development Authority – Open Seat o Meets monthly on the third Wednesday of the month at 6:30 p.m., in chambers. PLANNING & ZONING Long-time members Linda Broussard Vickers (five years) and Nick Twohy (eight years), resigned their positions on the Commission to newcomers Ms. Gloria Semmelink and Mr. Bruce Thompson. The two (2) were sworn into office as Commissioners on August 16, 2022. Ms. Semmelink brings her experience of serving numerous years on the Geneva, Illinois Planning Commission and their Zoning Board of Appeals. Mr. Thompson brings his experience of real estate, land use and construction management along with being a former member of the City of Maplewood’s Design Review Board. Welcome aboard new members and thank you outgoing members, Ms. Broussard Vickers and Mr. Twohy for your service! Please also congratulate Commissioner David Kubat for being elected Chair of the Commission. PARKS AND RECREATION Volunteer Appreciation Event Preparations for the second annual Volunteer Appreciation Event are being completed. The event is planned for September 15, 2022 at Hidden Spring Park. The City appreciates their volunteers and this is one (1) way we recognize them for serving. Emerald Ash Borer Do you have Ash Trees? Are you aware of the Emerald Ash Borer? Are your trees dying and you do not know why? Do you know the types of trees in your yard? They could be Ash and the City Council just approved Rainbow Tree Care as the City’s preferred vendor for the treatment of Emerald Ash Borer. The City has utilized their services for several trees within parks and at City Hall. Rainbow Tree Care’s telephone number is: 952-767-6920, web site:https://www.rainbowtreecare.com/. They are offering reduced pricing for treatment, a guarantee, etc. Music in the Park Our very own LaValle Jazz Cats finished the Music in the Park season on August 16, 2022. Manager, Kathi LaValle is a Centerville resident who also plays saxophone in the band. She manages several bands which brings a unique “Big Band” sound to Centerville’s series. Main Street Market Main Street Market ended its season on August 11, 2022 with just under 500 individuals visiting vendors. The Parks & Recreation Committee expresses their gratitude to all that participated in this six (6) week event (i.e. neighboring property owners, volunteers, Bald Eagle Waterski Club and vendors). The coordinators have met to discuss the 2023 Market, its potential for offerings (Possible Themes: Ladies, Kids, Animal, Local Businesses and Get Up & Go Nights) and dates. The Coordinators will be reporting to the Parks & Recreation Committee at their next meeting. ADMINISTRATION Website Redesign Staff continues working with the website committee and CivicPlus project team. This week staff met with CivicPlus’s art director to discuss feedback on the draft site. The mobile app account was also created this week, and preliminary work on its design has started. Meeting and City Hall Schedule August 24, 2022, 6:30 p.m. – City Council Meeting September 7, 2022, 6:30 p.m. – Parks & Recreation Committee Meeting September 13, 2022, 6:30 p.m. - Planning & Zoning Commission Meeting (Rescheduled due to the Labor Day Holiday) September 21, 2022, 2022 6:30 p.m. – Economic Development Authority Meeting CENTERVILLE CARES Protect yourself from extreme heat Extreme heat is a period of high heat and humidity with temperatures above 90 degrees for at least two to three days. In extreme heat your body works extra hard to maintain a normal temperature, which can lead to death. Extreme heat is responsible for the highest number of annual deaths among all weather-related hazards. Tips to prepare for extreme heat: Do not rely on a fan as your primary cooling device. Fans create air flow and a false sense of comfort, but do not reduce body temperature or prevent heat-related illnesses. Identify places in your community where you can go to get cool such as libraries and shopping malls or contact your local health department to find a cooling center in your area. Cover windows with drapes or shades. Weather-strip doors and windows. Use window reflectors specifically designed to reflect heat back outside. Add insulation to keep the heat out. Use a powered attic ventilator, or attic fan, to regulate the heat level of a building’s attic by clearing out hot air. Install window air conditioners and insulate around them. If you are unable to afford your cooling costs, weatherization or energy-related home repairs, contact the Low Income Home Energy Assistance Program (LIHEAP) for help. To learn more about how you and your loved ones can stay safe during periods of extreme heat, click on the following link: https://www.ready.gov/heat. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) The EDA will hold their annual Business Appreciation Event, on th October 4 at 6:00p.m. at Hidden Spring Park. The event features a key note speaker, opportunities for networking, and a drawing for a prize. More information will be available in the coming weeks, so for now please save this date! EDA-Sponsored Business Spotlight Included in the Next Quad Press Newspaper The ad shown on the left was sponsored by EDA through their CenterStage program, a program that helps local establishments enhance their marketing efforts. Please contact Athanasia Lewis, Assistant City Administrator at alewis@centervillemn.com to learn more about this program. We look forward to hearing from you! Ad for EDA vacancy (shown below) will be included in next week’s local newspaper. If you or know of someone you know is interested in serving on the city’s Economic Development Authority (EDA) then please contact city hall to learn more about serving on this board. Inquiries can be directed to Athanasia Lewis, Assistant City Administrator, at alewis@centervillemn.com or 651-792-7936. Quad Area Chamber of Commerce The Quad Area Chamber of Commerce held a Lunch and Learn with the Royalty and Lino Lakes th Ambassadors sponsors on August 11 . At this event, ambassador candidates practiced their speeches and answered interview questions in preparation for coronation. th The Quad Area Chamber held their first Sip & Learn for Seniors on August 17. Shelly Beckman from Johnson/Turner legal spoke about estate planning, and the event was well attended. *New Chamber Member: Kwik Trip. Quad Area Chamber Calendar August 20, 2022 Blue Heron Days – 12:00-4:00 September 1, 2022 First Resources Bank Ribbon Cutting – 11:00 September 28, 2022 Marketing Event – 3:00-5:00 Visit the Quad Area Chamber Website for Meeting Locations: https://www.quadareachamber.org/qacc-calendar749d6a73 PUBLIC SAFETY Centennial Fire District The Centennial Fire District is looking for volunteer firefighters. Call or stop in to city hall for more information. COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of what’s happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) The City Council will discuss various development offers on the property, including some which intend to build a concept largely similar to the previous proposal from Centra Homes. Centerville Elementary School Expansion A walk-through with the city’s building inspector identified a few items which needed to be addressed. Progress continues with a goal of being open in time for the start of the school year. stnd (3)(4) Old Mill Estates 1 and 2 Additions The developer has completed several tasks on the punch list; several still remain. Staff is monitoring progress to ensure completion in 2023. The homeowner adjacent to the trail on Old Mill Court has begun efforts to move the retaining wall to the edge of the wetland, further from the home. Once complete, city staff will arrange for construction of the trail in short order. th (16) Centerville Self Storage (20Ave. Centerville Self Storage) The facility is now open for business. A few minor punch list items remain. (1) Bay View Villas (Waterworks Site) The developer’s landscaping crew has begun work on the shoreline treatments and will be addressing other landscaping items from the punch list. (8) Atlas Villas Memory Care Project (1825 Main Street) A Certificate of Occupancy was granted to the facility by the city’s building department. The management company is working on their licensure, through the state and county, prior to opening their doors. (10-14) Rehbein Commercial The contractor is working on punch list items including boulevard restoration. The final lift of asphalt will be paved in September. (13) Kwik Trip Construction on the site is in full swing, with sewer and water facilities already in the ground. The utility crew continues work on storm sewer. The store anticipates opening around the end of December. (11) Norbella Senior Living Landscaping work is mostly complete as the site takes shape. Interior finish work continues. A temporary occupancy permit was issued to allow furniture and other appliances to be moved in. A September opening is still the target. (2) Peterson Shores Staff met with a prospective builder on site to discuss sewer and water connections as well as grading and driveway issues. (17, 19) Rehbein Industrial The developer met with Amazon project staff to coordinate curb work on the driveways to Amazon. Paving of the wear course of asphalt will be scheduled for September (19) Sutton Transport The site’s parking and driveway areas are being prepped for paving next week. Landscaping crews are also beginning their work to finish off the site. (15) 2050/2070 Main Street – American Roofing Supply Landscaping crews have begun their work, installing fence, trees and shrubs, after the site was paved last week. The employee parking lot is finished and workers have begun reporting to their new office. (18) Max Storage (Fairview Street) The Conditional Use Permit (CUP) has now been sent in to the County for recording and a grading permit has been issued. The building permit is imminent as soon as plumbing and mechanical plans are finalized. (17) Amazon Fulfillment Center Grading, utilities, parking lot and building pad construction are all moving along, on schedule. Staff met with Amazon project managers to review various construction issues, such as floodplain mitigation and the watermain installation under the creek. City engineering staff will be working with County and Lino Lakes engineers to begin prioritizing the use of transportation related funds from the development. A first step will be to complete a corridor study of th the 20 Avenue (CSAH 54) route from Main Street to Birch Street. This study will help guide intersection improvements to enhance safety and ensure traffic flows freely. U.S. INTERSTATE HIGHWAY NO. 35E L I N O L A K E SO FC I T Y 21ST AVENUE 21ST AVENUE (PRIVATE D R.) L I N O L A K E SO FC I T Y 20TH AVENUE S. C.S.A.H. NO. 54 20TH AVENUE N. COUNTY ROAD NO. 54 AVENUE WEST ROBIN LANE TWIN LAKES AVENUE COTTONWOOD COURT BRIAN WAY SUMAC COURT BRIAN DRIVE BRIAN DRIVE DRIVE BRIANBRIAN DRIVE SHAD AVENUE IVY COURT PETERSON DUPRE ROAD OAK CIRCLE MILL ROAD LANE PHEASANT PELTIER CIRCLE CLEAR CLEARWATER CLEARWATER ROAD MALLARD WAY VACATED VACATED CREEK PELTIER CIRCLE PROGRESS ROADTOURVILLE CIRCLE C.S.A.H. NO. 21 CENTERVILLE ROAD ROAD CENTERVILLE CENTERVILLE ROAD CENTERVILLE ROAD LAKELAND CIR CLE HUNTERS RIDGE LANE GOIFFON VACATED ROAD BEAVER POND WAY O FC I T Y L I N O L A K E S D E S C R I P T I O N O V E R LA P L I N O L A K E SO FC I T Y COMMUNITY ENGAGEMENT Social Media Meeting Agenda Web Site Parks Programming Administrator’s Report uploaded Committee Agendas/Packets uploaded Community Email List Administrator’s Report Reader Board Meeting Agendas Meeting Schedules Community Events Parks Programming PUBLIC WORKS Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half-priced hook-up charges for businesses hooking to city water. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the city’s Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. Well #2 Repairs City staff has applied for a reimbursement grant from Xcel Energy for the installation of the Variable Frequency Drive (VFD), used in the repairs for Well #2. 2022 Thin Overlay Program and City Hall Parking Lot Improvements Bids were received on August 10, for the 2022 Thin Overlay Program and City Hall Parking Lot Improvements. The results of the bidding were higher than expected. Staff and Council are evaluating whether re-bidding the project for 2023 construction will result in lower bids or whether the prices we received are simply the new normal for this type of work. A decision will be made at the August 24 City Council meeting.