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HomeMy WebLinkAbout2022-05-25 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 25, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on May 25, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Junior Council Member Danny Peterson (Non-Voting) Council Member Steve King (arrived at 6:32 p.m.) ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser City Planner Phil Carlson Recognize a moment of silence. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that we do not have any changes to the agenda but noted that several revisions had been completed and contained in Council’s packet since the first version. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Matt Montain, Centennial Fire District (AED Grant) – Battalion Chief Battalion Chief Montain stated that the Centennial Fire District received a Fire House Public Safety Foundation in the amount of $25,000 for the purchase of equipment for both Centerville City of Centerville Council Meeting Minutes May 25, 2022 and Circle Pines. He stated that this would give the Centennial Lakes Police and Fire Departments brand new AED. He stated that the Department would be receiving new, Zol AED Plus’ that would be installed on all apparatus. He also stated that the adaptors for the units will have the ability to plug into the monitors that Allina and MN Health Ambulance Services that cover our district. Battalion Chief Montain stated that both cities, Centerville and Circle Pines will be receiving one (1) unit along with training. He reminded the audience that they offer CPR and AED training to the individuals and businesses. He reported that with the grant and equipment the communities will be “Heart Safe” communities. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. April 27, 2022 City Council Work Session & Meeting Minutes Council Member Koski requested that his name be added as he was present at the meeting. Motion by Council Member Mosher, seconded by Council Member King to Approve the April 27, 2022 City Council Meeting Minutes as Amended. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through May 25, 2022 (Check #35099-35117), (1887E-1888E) & Voided Check #33309 2. Centennial Lakes Police Department Claims through May 19, 2022 (Check #14319-14332), (Payroll Checks #14326-14327) & E202203-2022038) 3. Centennial Fire District Claims through May 10, 2022 (Check #9302-9321) & (E2022006) 4. Encroachment Agreement – 7037 Eagle Trail – Driveway Pad in Encroachment 5. Church of St. Genevieve Requests a. Special Event Permit/Private Property – (Annual Festival) b. Temporary on Sale Liquor License c. Charitable Gambling License – (Raffle) 6. Granting of Pedestrian Trail Easement along Main Street Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Mosher, seconded by Council Member Koski to Approve Consent Agenda Items as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. City Hall Campus and Thin Overlay Program Engineering Proposals Page 2 of 7 City of Centerville Council Meeting Minutes May 25, 2022 Administrator Statz reviewed the Request for Council Action that was contain in their packets. He stated that at the last council meeting, staff was asked to bring back additional information for the improvements this summer. He stated that a large amount of the cost was associated with engineering fees associated with the possibility that the southwest corner of the parking lot/pond improvements would require wetland delineation. He felt that if was easier to include at this time rather than leaving out with the possibility of it needing to be added later. Mayor Love asked if it would be Rice Creek making the determination. Administrator Statz concurred. Council Member King had questions regarding the landscaping portion that had been discussed previously and Administrator Statz stated that the scope for landscaping was a little different, is not a design and is more of a concept sketch scope. He explained that Council consensus was to move forward with the parking lot and lighting; however, the landscaping scope needed additional discussion as there were differing opinions which in turn would affect the costs estimates. Discussion ensued regarding the estimates, the funding, waiting a period of time before completing the project, the potential for cost increases, etc. Motion by Council Member Koski, to approve the presented proposals for design work associated with City Hall Campus Improvements and the Thin Overlay program. Council Member Mosher asked if they were going to put the modifications in the motion or do we not need to at this point. Council Member Koski made a friendly amendment to his original motion. Motion by Council Member Koski, seconded by Council Member King to approve the presented proposal for design work associated with City Hall Campus Improvements and the Thin Overlay Program with the removal of 8.5 hours from Layout A (Design Development (Schematic) Landscape Development as Administrator Statz could complete. Council Member King asked if Council could split the motions per project/scope and Mayor Love concurred. Motion by Council Member Koski, seconded by Council Member King to rescind the motion. Administrator Statz suggested a motion to approve the $37,700 street capital fund and $6,100 from the general fund for parking lot, thin overlay and lighting proposals respectively. Motion by Council Member Koski, seconded by Council Member King to approve the attached proposals for design work associated with City Hall Campus Improvements and the Thin Overlay program to excluding $5,000 for landscape development. All in favor. Motion carries. Mayor Love asked Council is anyone desired to motion the landscaping proposal. Page 3 of 7 City of Centerville Council Meeting Minutes May 25, 2022 Motion by Council Member Koski, seconded by Council Member King to Approve the Landscape Proposal Removing 8.5 Hours from Layout A (Design Development (Schematic) as Administrator Statz could complete. Lengthy discussion ensued regarding the design, modifications, when the project would happen, amount of funding needed, the importance of a handrail along the sidewalk and due to Council Member Lakso’s absence, delaying additional discussion or action on the item. Motion by Council Member Koski, seconded by Council Member King to rescind the motion. Motion by Council Member Koski, seconded by Council Member King to table the Landscaping item. All in favor. Motion carries. IX. NEW BUSINESS 1. Res. #22-0XX – Approving Land Use Applications & Documents for the Fairview Second Addition Plat (Project Banjo) Administrator Statz stated before you are a number of zoning applications and documents that are related to what has been called “Project Banjo”. Attorney Glaser stated that the Non-Disclosure Agreement (NDA) has been lifted and there are guests in the audience from Amazon with representatives appointed on their behalf from Ryan Companies. Administrator Statz stated that this is a distribution center that Amazon has proposed and the details are outlined in a staff memo submitted by City Planner, Phil Carlson. Administrator Statz stated that the presented memorandum includes the Planning & Zoning Commission’s recommendations. Administrator Statz reviewed Mr. Carlson’s memorandum with Council and the audience. He stated that Amazon was proposing a 140,000 square foot distribution center on property owned by Rehbein Properties in the Industrial Park. He stated that the proposed plat consisted of three thst parcels totaling 40 acres, between 20 and 21 Avenues, north of Fairview Street and south of Commerce Drive. This site was vacant and had be used for Rehbein’s large-scale black dirt operations. The project was discussed by the Planning and Zoning Commission on April 5, and they voted to process the request as a Planned Unit Development (PUD), then was considered at a public hearing in May 3, where they recommending the approval with conditions. Several residents appeared at the public hearing and voiced their concerns. He stated that the Preliminary/Final Plat, Conditional Use Permit for the PUD, the Developer’s Agreement, resolution and the ordinance all go together. Administrator Statz stated that the site plan is 140,000 square foot area where trucks come in, where goods come off the shelves and are loaded under a covered canopy. Up to 344 vans can line up to be loaded and then go. He also stated that there would be 600 spaces for parking on the site of 300 for van parking with employee parking on the east side of the site. Administrator Statz discussed traffic flow and times of day. Administrator Statz explained that the project will include park dedication fees per the City’s Ordinance and that the City is not requesting land for dedicated. He stated that a future trail is thst recommended along Fairview Street from 20 to 21 Avenues with costs being park dedication funds. Page 4 of 7 City of Centerville Council Meeting Minutes May 25, 2022 Administrator Statz reviewed the architecture and building height per code which allows building over 35 feet in height by the CUP and with increased setbacks met typically for industrial/warehouse. He stated that where the vans are loading there will be fencing and trees to screen the area to assist in noise reduction. He also reviewed lighting, signage and floodplain issues. Administrator Statz reviewed the traffic study during the morning and evening peak hours. He th stated that Amazon will realign Fairview Street at 20 Avenue. A lengthy discussion ensued as to noise, the traffic study, lighting, signage and additional escrows/securities and park dedication. Administrator Statz stated that language was contained in the resolution which allows the City Attorney to make minor modifications in conjunction with Amazon’s attorney. Attorney Glaser reviewed what was discussed as to the noise study and the $80,000 sound masking escrow. An additional noise study is to be completed within one (1) year of operation with weather conditions (bare trees, seasons, etc.) Noise measurement to day and one (1) year after operation (cold stretch) with trucks idling measuring 55 dBA and 60 dBA daytime with the highest noise level being no more than 75 dBA at the closest residence. If the monitoring shows that the levels are at or below, no action will be required. He stated that there will be an $80,000 escrow to further mitigate noise from the facility should be the results of the analysis after one (1) year show that the hourly equivalent or highest noise exceeds these levels, mitigation measures to be reviewed and approved by the City Engineer. The sound level readings shall be determined by the American National Standards Institute. Motion by Council Member Mosher, seconded by Council Member King to Adopt Res. #22- 016 – Approving Land Use Applications & Documents for the Fairview Second Addition - Project Amazon with modifications to the noise study as discussed. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz noted that the Administrator’s Report was emailed under separate cover. He provided an update and he would be happy to take questions on report. Mayor Love asked when will solicitation for parade begin and will they be reaching out to prior participants. Administrator Statz stated the solicitation process has been completed. City Attorney Glaser - Attorney Glaser nothing. Junior Council Member Peterson – Junior Council Member Peterson stated that there’s two (2) weeks left of school and then finals. 2. Council Reports a. Lakso – Absent Page 5 of 7 City of Centerville Council Meeting Minutes May 25, 2022  Parks & Recreation  Anoka County Fire Protection b. Koski –  Planning & Zoning Commission – Council Member Koski stated that next Planning & Zoning Commission is scheduled for June 7, 2022.  Fire Steering Committee – Council Member Koski asked Administrator Statz if the Fire Steering meeting had been scheduled. c. King -  Economic Development Authority – Council Member King stated that they revamped the Loan and Grant Program to distribute funding at 50% of the project on day one (1) following the process of being granted funds with the remaining funds being distributed one (1) year following. This had to do with a business who received full funding and then within several months closed the business. Administrator Statz stated that that the EDA is continuing to work with the County for HRA funding, what it can be used on and etc. He stated that $400,000 is available. Mayor Love asked Administrator Statz when you would be meeting with Centra Homes regarding Block 7 and Administrator Statz stated that a meeting has been scheduled for June 8, 2022.  Fire Steering – Council Member King gave no report. d. Mosher –  Police Governing Board – Council Member Mosher gave no report.  Economic Development Authority – Council Member Mosher stated that swag bags, solicitations for trinkets from businesses to hand out at Music in the Park and Main Street Market have been made. e. Love – Mayor Love wished everyone a Happy Memorial Day and thanked those who served and their families for their sacrifice they have giving for our freedom.  North Metro Telecommunications Commission – Mayor Love gave no report.  Police Governing Board – Mayor Love gave no report. Page 6 of 7 City of Centerville Council Meeting Minutes May 25, 2022 XI. ADJOURNMENT Motion by Council Member King, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting at 9:54 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7