Loading...
HomeMy WebLinkAbout2022-06-08 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 8, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on June 8, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King (Arrived @ 6:31) Council Member Russ Koski Council Member Michelle Lakso Council Member Darrin Mosher Junior Council Member Danny Peterson (Non-Voting) ABSENT: None STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that Check #35032 had been voided and replaced with Check #35161 and that it was an oversight that Consent Agenda Item #9 was missed at the time that the packet was assembled. He added Parks & Recreation Recommendation to Approve Anoka County Radio Club Use of LaMotte Park – (Field Day Events). Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Agenda as presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Chief James Mork – Centennial Lakes Police Department Annual Report Chief Mork stated how proud he was with his personnel this past year with how they stepped up with the challenges presented. He reported that Lieutenant Aldrich was promoted to Captain, they City of Centerville Council Meeting Minutes June 8, 2022 streamlined the administrative level, promoted Officer Katie Mannin to Corporal (first female Corporal in the history of the department). He also stated that with Detective Spring’s retirement, she was also promoted to that position. He reported that Officers Johnson and Schroeder received a Life Saving Award for assisting in saving a life in the City of Lino Lakes and that Officer Tonda was sworn in. He also reported that Officer Krueger was promoted to Corporal and stated that he has been a great asset to the department and employed with Centennial for over 25 year. He stated that the prescription drug take-back program is very well utilized. He reviewed crime statistics, issuances of citations and verbal warnings. He stated that the largest issue is neighborhood vehicle speed. Mayor Love give council an opportunity for comments. All Council Members thanked Chief Mork for the presentation and the Department’s services. 2. Mr. Tyler See, Abdo Solutions – 2021 Audit Presentation Mr. Tyler See, Abdo Solutions, reviewed the 2021 Audit. He stated that there was one correction that needed to be made to the audit - capital assets which does not affect the statements. Mayor Love noted that there was an error as to his term in office. Mr. See stated that the correction will be made and that there were no compliance issues. Mayor Love thanked Mr. See for his presentation this evening. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA Administrator Statz stated that Check #35032 was voided and replaced with Check #35161 and Item #9, Parks & Recreation Recommendation to Approve Anoka County Radio Club Use of LaMotte Park – Field Day Event on June 24-26, 2022 (annual event) was added. 1. City of Centerville Claims through June 8, 2022 (Check #35118-35160), (1889E- 1897E) & (Voided Check #1894, 1894, 1896, & 35139) Void Check #35032 - Replacement #35161 2. Centennial Lake Police Department Claims through June 2, 2022 (Check #14333- 14338) & (Check #14341-14345), (Voided Check #14304), Payroll (Check #14339- 14340) & (2022039E-2022041) 3. Centennial Fire District Claims through May 24, 2022 (Check #9315-9321) 4. Encroachment Agreement for 7154 Mill Road – Fence 5. Encroachment Agreement for 1760 Dupre Road – Fence 6. Special Event Permit Application – Centerville Lions (Fete des Lacs) Page 2 of 9 City of Centerville Council Meeting Minutes June 8, 2022 a. Use of Laurie LaMotte Park – July 12-16, 2022 b. Cornerstone Park – July 14, 2022 (Concession Trailer) c. Hidden Spring Park – July 12, 2022 (Concession Trailer) d. Temporary On-Sale Liquor License – July 12-16, 2022 7. Parks & Recreation Recommendation to Purchase Appreciation Items for Volunteer Appreciation Event – Not to Exceed $1,000 8. Resolution 22-0XX Interim Use Permit Extension – Atlas Villas 9. Parks & Recreation Recommendation to Approve Anoka County Radio Club Use of LaMotte Park - (Field Day Events) June 24 through June 26. Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Lakso, seconded by Council Member Koski to Approve Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. 2021 Audit Acceptance Mayor Love asked if there were any questions or comments on the 2021 Audit and Council Member King asked whether the Council should wait to accept it subsequent to the modifications discussed previously. Finance Director Mr. DeJong stated that the two (2) minor corrections did not affect fund balances. Motion by Council Member Lakso, seconded by Council Member King to approve the 2021 Comprehensive Annual Audit Report as Amended this Evening. All in favor. Motion carries. 2. Toolcat Purchase Public Works Director, Paul Palzer stated contained in the Capital Improvement Plan (CIP) was $65,000 for the purchase of a Toolcat along with an attachment called a “brushcat”. He explained that the Toolcat would be utilized for snow removal on trails, sidewalks and that the “brushcat” would be utilized for brushing areas of overgrowth in parks, along trails and rain gardens in Hidden Spring Park. He stated that the City has rented, annually a “brush hog” to complete this task in the past and that staff would also recommend the following upgrades: turf tires, a standard bucket and a snowblower. Upon Council Member Koski asking why Director Palzer was recommending a Toolcat rather than a bobcat, he stated that it was more ergonomic than a bobcat and drives much like a vehicle. Lengthy discussion was had regarding cost, gas versus diesel, warranty, state bid pricing, operating training, support, seasonal staff’s use and whether if it was contained in the CIP, did it also need Council approval. It was stated that discussion should be had during a work session on how such items should be handled during budget discussions. Page 3 of 9 City of Centerville Council Meeting Minutes June 8, 2022 Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Purchase of the Toolcat in the amount of $77,202.49 as Presented. Council Member Lakso stated that she liked the recommendation/suggestion from Council Member Koski to include operating training and support. Council Member Lakso added a friendly amendment to her motion. Motion by Council Member Lakso to Approve the Purchase of a Toolcat in the amount of $77,202.49 as presented with the inclusion of safety training and support. Council Member Mosher accepted the friendly amendment. All in favor. Motion carried. 3. Resolution #22-0XX – Amazon Fulfillment Center a. Revised Developer’s Agreement b. Maintenance Agreement between Rice Creek Watershed District and City Attorney Glaser presented Council with several revisions to documents that were contained in their packet. He stated that there were two (2) pieces to the presented resolution which were a Maintenance Agreement between Rice Creek Watershed District and the City with regards to an st installed culvert by Amazon for drainage into Judicial Ditch 3 and 21 Avenue west ditch culvert outlet and a revised Development & Subdivision Agreement for Fairview Second Addition which contained revisions from previous Council meetings and negotiations with Amazon. Attorney Glaser reviewed the revisions made to the Developer’s Agreement, ensuring Council that their noise concerns were addressed and agreed to by Amazon. He stated that Amazon desired a cap of $80,000 for noise mitigation if necessary and that they would pay for the agreed upon noise study. Lengthy discussion was had regarding noise, indemnification/hold harmless language, language contained regarding the construction of private utilities (sewer/water/storm water) within the City’s right of way and responsibility for maintaining them, shut off valves, sewer protections, securement of an easement for the installation of the culvert, etc. Motion by Council Member Lakso, seconded by Council Member King to Approve Res. #22- 016 as Presented. Mayor Love, Council Members Koski, Lakso and King – Aye, Council Member Mosher - Nay. Motion carried. (4/1). 4. Resolution #22-0XX – Ordering the Feasibility Report for the 2022 Thin Overlay and City Hall Parking Lot Improvements Administrator Statz stated that this was a formality that we authorized the engineer proposal at the last meeting for the Feasibility Study. He stated that a formal resolution authorizing the preparation ordering the Feasibility Report was missed and needed to be contained due to the 429 process. He stated that Stantec will appear at the next meeting with that report. Discussion ensued regarding the Thin Overlay and its assessment versus not assessing the parking lot improvements, explanation of a feasibility report and why it is required as part of the 429 Page 4 of 9 City of Centerville Council Meeting Minutes June 8, 2022 assessment process, the necessity of the project, its cost effectiveness, whether it is feasible, estimated costs, required hearings, combining the two (2) project to obtain better bids and the time frame for completion of the project Motion by Council Member Koski, seconded by Council Member King to Approve Resolution #22-017 – Ordering the Feasibility Report for the 2022 Thin Overlay and City Hall Parking Lot Improvements as Presented. All in favor. Motion carried. 5. Review of Business Water Hook-up Assistance Program Administrator Statz stated a few years ago during COVID the city decided to examine our hookup fees for businesses in town. He stated we offered a half price discount on those fees for businesses that have not hookup to city water. Staff would like to extend. Often it’s a timing issue when something with their property. He stated as you see in the audit our water fund is healthy and it is nice way to incentive our businesses to invest in their properties and get hooked up to our city’s water system. A discussion ensued as to how much would the value of the property increase by connecting to City water. Council Member Mosher asked how long the City has offered this program. Administrator Statz stated 2 years. Mayor Love asked if the City ran into any situation of a new business coming into town and connecting to City water why can’t they get the same assistance as the old businesses. Administrator Statz stated you have the right to make a program exclusive to whoever. Mayor Love stated if we extend this again through 2023 and businesses hanging on have another year and does not put pressure on them to get it done. If goal to incentivize to do this and there’s no end date, there is no reason to connect. Council Member Koski asked why are we extending this, what is the purpose? Administrator Statz explained he knows that there folks that are interested and they need time to come up with half of this money. This is only on the fees. For some businesses they have one WAC and a lateral fee – they are up in $10,000 range for the fees - they kick in about $5,000 and the city kick in about $5,000. That $5000 is just the beginning. They need to pay for a plumber to go out from the curb stop to bring it into the building and that’s probably another $10,000. They have about $15,000 of investment and whether or not if that financially feasible for them now. Council Member Koski stated he doesn’t think they are doing themselves any favor by postponing because the prices will go up. He also stated he is willing to extend but would good do. A discussion ensued as to the cost and as to when they should hookup. Motion by Council Member Koski, seconded by Council Member Lakso to extend the business water hookup program until the end of 2023 as stated. Council Members Koski, Mosher, King, Lakso yah and Mayor Love nay. Motion carries 4 to 1. 6. Review of Water Hook-Up Ordinance Administrator Statz stated going back in history, for it many years the City had a sunset date for water hookup The City extended that date many times and there was no good enforcement mechanism to force people and would end up suing people who hadn’t connect to water. He stated we needed to find an alternative plan to affect that change. The three categories that would determine to connect to city water are as follows: well failure, large addition to house and time of sale of home or structure. Page 5 of 9 City of Centerville Council Meeting Minutes June 8, 2022 The only exceptions family to family transactions or refinancing. If you sell to a non-family member you are required to connect to city water at the time of sale. He stated that it’s working well around town and added several to water system. In downtown area where we have mixed use district and trying to encourage redevelopment the question becomes is it good for City to force water hook up to a building that would like to redevelop. For example: people who are buying buildings as in investment for a future redevelopment of that building (tear down and build new) and ordinance says it needs to be connected. If someone buys and immediately tears down and can demonstrate to us that immediate intent, we can work around this and they are obviously going to hook into city water with a new building. He stated we have already given two exceptions to this in the ordinance in the downtown area and issued some multi-year(s) agreements, because people bought them and says they like to redevelop them but not right away maybe in a year or two. The city allowed this and deferred option to connect to water until they redevelopment. This has been done twice and have 2 existing agreements in place. A third situation came up and sometimes when exception becomes rule maybe we should change rule. If this going to happen often in the downtown area, maybe we need to look at whether or not this should apply in the downtown area. In general terms, in an area where you are trying to redevelop properties the more you invest in property the harder it is to redevelop. In this case, a blighted building and sale pending and do not see compelling to make this building hook up to city water because this was purchase for redevelopment. A lengthy discussion ensued. Mayor Love stated that Administrator Statz is looking for a motion from council with direction. Administrator Statz stated it seems like his proposal was the most middle ground and continue on what we are doing and extend those agreements and perhaps we should bring back a policy because do not have a clear policy on what these agreements look like. Maybe we can memorialize what we have already done for those property owners and bring that back as policy and say here’s our policy, if home sell put up an escrow – you could have up to five years to development or not and everyone has this same agreement. Council Member King stated he likes the shorter time limit. He stated if they buy it shouldn’t take any more than 2 years. Administrator Statz explained that timing is everything. If the market crashes, 2 years will go fast and 5 years won’t seem like enough time. But in the case that is coming to us now, it’s a matter of property assembly and the name of the game of redevelopment is property assembly and two years not much time to do meaningful development (piece by piece). The only redevelopment that is going to happen is that we reassembled property. Mayor Love requested that staff come back with policy and fits where council wants to go. No motion needed at this time. 7. Moving June 20 Council Meeting to June 21, 2022 Administrator Statz stated they moved the June 22 meeting because there are 3 that will be at a conference at the League to June 20 and found out that June 20 was a holiday (Juneteenth – State holiday not necessary a Federal holiday) so they moved the Council Meeting to June 21, 2022. Attorney Glaser explained that they cannot have City Council meeting on a holiday (State or Federal holiday). He explained that Juneteenth is a recognized MN State day and has been since 1996 and the Governor proclaimed it last year a Freedom Holiday which is not a real holiday. He stated tons of schools and cities have claim it a Federal holiday and to move their meetings. Council Page 6 of 9 City of Centerville Council Meeting Minutes June 8, 2022 Member Mosher asked if get mail that day – no Federal holiday. Mayor Love ask for a motion to move the June 20 meeting to June 21. Council Member Lakso asked if it included the work session. Mayor Love said yes. Motion by Council Member Lakso, seconded by Council Member Koski to move the June 20 meeting to June 21 as stated. All in favor. Motion carries. Mayor Love requested Administrator Statz to send out the re-invite out. 8. Professional Photography Services for the New Website Administrator Statz explained to council that something staff working on web site and big part of that doing is projecting better image. Staff has a number of photos assembled but difference in a professional picture and a snapshot. Perhaps EDA could help fund and leave this up to council to debate and they have not been approached. They do have funds in their budget to do some promotional things. He stated we have a couple quotes and some pending but we know we can complete for less than $2,000 for some seasonal and some upcoming events. Mayor Love as the City Attorney is he would be involve with the contracts. Administrator Statz motioned to authorize staff to acquire professional photography services with a contract to be reviewed by the City Attorney. Mayor Love wants to make sure we have the rights to use the photos in other manners. Administrator Statz explained with the photographer if they want to use a photo they would need to get a signed paper back stating that they can use it. Council Member Mosher asked where the financials number come from. Mr. Statz explained that they received one quote. It was up to 50 photographs packet at X number of events for $1000- 2000. Not are photographer have the same package so we did want to just take the lowest quote. He stated he wanted to have this in place before we started with Music in the Park, Fete des Lacs or Main Street Market. Council Member King spoked to staff about how would this website be more interactive and how would we be using the photos or short movies for example: waterski show. Administrator Statz stated we wanted personalize photos on our website. Council Member Lakso requested if we could look for someone local to take the photos. Administrator Statz stated they have someone is a citizen. Mayor Love stated that he doesn’t feel it should come out of the EDA budget. It’s not specific for businesses. He feels that the funds should come out of the General Fund. Motion by Council Member King, seconded by Council Member Mosher for the approval for the staff proposal for Professional Photography Services for the New Website with a friendly amendment that the funds are to come out of the General fund not EDA Administrator Statz added a friendly amendment that the funds are to come out of the General Fund not EDA. All in Favor. Motion carries. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Page 7 of 9 City of Centerville Council Meeting Minutes June 8, 2022 1. Administrator/Engineer Report Administrator Statz thanked businesses and Lions club for all of their support in funding raising for the Fete des Lacs. City Attorney Glaser - Attorney Glaser none Junior Council Member Peterson – Junior Council Member Peterson teams going to state – Girls Softball, Boys and Girls Lacrosse, and Section finals, Centennial end of school and Mr. Peterson stated he will be a senior year next year. 2. Council Reports a. Lakso –  Parks & Recreation – Council Member Lakso stated that they are organizing and planning for the volunteer appreciation event. She stated that Music in the Park starting June 14 and it will include food trucks. They also had a robust discussion with Ash Tree and emerald ash borer. Administrator Statz stated that the Parks committee asked staff to get quotes on Ash Trees so we could have a preferred vendor that the City could recommend for treatment of the Ash Borer to residents. He stated that we do have a preferred vendor and we were able to negotiate a price. He authorized Public Works to treat some of trees this year and would come back next for a long term management plan. He stated that some of the tree are in Hidden Spring Park we want to save.  Administrator Statz stated that P & Z are looking at an ordinance diseased trees. Our current ordinance stated if you have a diseased tree you need to get rid of. They want to make language better but there are lot of important questions to think about – is it public health hazard or is it public safety issue. We cannot stop Ash Borer plus we are surrounded by others that are not taking care of this. We are attempting to make sure we have no public safety issues and make sure people are responsible for taking down the diseased trees that pose as a public health treat. He stated that Lino Lakes has a preferred for treating and cutting down and trying to stay in line and have a management plan as well.  Anoka County Fire Protection Council – Council Member Lakso stated that in RFP they have a new records management system technology upgrades because theirs is no longer supported. b. Koski – Planning & Zoning Commission – Council Member Koski stated that they talked about not just Emerald Ash Borer but all diseased trees. Also talked about the population 5,000, how we wanted to fit that into our goals and looking for two committee members openings for P & Z. Fire Steering Committee – None Page 8 of 9 City of Centerville Council Meeting Minutes June 8, 2022 c. King -  Economic Development Authority – Nothing  Fire Steering Committee – Council Member King gave no report. d. Mosher –  Police Governing Board – Council Member Mosher none  Economic Development Authority – Council Member Mosher next week e. Love – He stated he wrote an article for the paper last week asking people to volunteer. Also noted that we had a ribbon cutting ceremony for Centerville Self Storage. He thanked Council Members Koski and Lakso Russ, and EDA President, Jeff Hanzal for participating in that event. He visited the Elementary School and Middle school to present aware winners for logo contest. He stated it was nice to see the improvements at elementary school. He stated that both of our schools safe and no can just walk into school.  North Metro Telecommunications Commission – Mayor Love gave no report.  Police Governing Board – Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member King, seconded by Council Member Lakso to Adjourn the Regularly Scheduled Council Meeting at 9:47 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9