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2022-09-07 P & R Packet
(i teryille Esra6luked 257 COMMITTEE MEETING I. II. IV. V. CALL TO ORDER 1. Roll Call CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, September 7, 2022 6:30 p.m. In Person Or you may watch the live stream at https:Hnorthmetrotv.com/centerville-stream/ APPROVAL OF AGENDA 1. Call for Changes to the Agenda AWARDS/PRESENTATIONS/APPEARANCES 1. None PUBLIC HEARINGS 1. None COMMITTEE BUSINESS (UNFINISHED) 1. 21-001: Music in the Park (B. Peterson Re -Cap) a. Discussion Regarding Food Truck/Scout Sales/Park Provided Items 2. Movie in the Park (B. Peterson) 3. Halloween 5K Hustle/Community Ed (Subcommittee Update) 4. Volunteer Appreciation a. (Food/Beverage) b. Rain Location (St. Gen's or Fire Hall) 5. SHIP Grant(s) COMMITTEE BUSINESS (NEW) 1. Scheduling of Skate Nights APPROVAL OF MINUTES 1. None ANNOUNCEMENTS/UPDATES 1. Staff Updates a. Main Street Market b. Web Site C. Volunteer Appreciation 2. Council Liaison Update IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT INFORMATION ➢ Open Meeting Law REMINDERS ➢ Planning & Zoning Commission — Tuesday, September 13, 2022 ➢ City Council Meeting — Wednesday, September 14, 2022 ➢ Economic Development Authority — Wednesday, September 21, 2022 Parks & Recreation Committee — Wednesday, October 5, 2022 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: V. La Parks & Recreation September 7, 2022 TITLE OF ISSUE: MITP Food truck/Scout Sales/Park Provided Items BACKGROUND AND SUPPLEMENTAL INFORMATION: This item was on the August 3, 2022 Agenda for discussion along with Item 21-001: Music in the Park (B. Peterson). Committee Member Peterson was absent from the meeting and the Committee tabled the item with a request to receive input from Ms. Lonni Olson, organizer of the food trucks for the event(s). COST AND SOURCE(S) OF FUNDING: Dependent on avenue chosen. REQUESTED ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) MS. Olson will attend the meeting. Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: 5.3.1 Parks & Recreation September 7, 2022 TITLE OF ISSUE: Subcommittee Update, Committee Member Akpan, Kubat & Grahek (Halloween 5K Hustle) BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached and allow Committee Members an opportunity to brief you. COST AND SOURCE(S) OF FUNDING: Not yet determined REQUESTED ACTION: For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: Teresa Bender From: Emem Akpan <ememakpancentervillemn@gmail.com> Sent: Tuesday, August 30, 2022 9:44 PM To: Jessica Kubat; Jessica Kubat Cc: Heidi Grahek; Heidi Grahek; Teresa Bender Subject: Re: Park & Rec Halloween Hustle 5K Attachments: Education Subcommittee_08292022_HalloweenHustleMeeting.pdf Caution: This email originated outside our organization; please use caution. Hello All, Please find below a summary of the meeting decisions and action items. More information is provided in the attached file. Thank you. MEETING DATE: Monday, August 29th, 2022 . 05:00 PM to 05:55 PM ATTENDANCE: Emem Akpan, Heidi Grahek, and Jessica Kubat Reviewed the proposed list of activities and prune down to Trunk or Treats pending commitment from Business. Budget set not to exceed $500.00 Action Items 1. ACTION: Description of Trunk or Treats and what is required - Jessica 2. ACTION: Working with Teresa on gauging business interest / commitment - Emem 3. ACTION: Connect with Cori with respect to publicizing P&R Trunk or Treats activity - Emem 4. ACTION: Check with Teresa with respect to Trunk or Treat promotion - Emem 5. ACTION: Request EDA to join in with the recruiting of businesses — Heidi. 6. ACTION: Check with Cori with respect the expected number of attendees - Emem Best Regards, Emem On Monday, August 29, 2022 at 05:05:21 PM CDT, Emem Akpan <ememakpancentervillemn@gmail. com> wrote: Yes we are meeting today. Thanks... On Monday, August 29, 2022 at 05:02:54 PM CDT, Jessica Kubat <jkubatcentervillemn@gmail. com> wrote: Are we meeting today? I guess I assumed it was a go. But now that I'm rereading it looks like it was the proposed time. 1 On Mon, Aug 29, 2022 at 8:12 AM Jessica Kubat <Ikubat424(a�gmail.com> wrote: I might be late to this my dog has vet appt at 4 and I have to get the kids by 6. III do my best to be on time. On Fri, Aug 26, 2022, 22:58 Emem Akpan <ememakpancentervillemna-,gmail.com> wrote: Thanks Teresa, I appreciate your input. The budget numbers were placeholder. I will update the budget with your suggestions. I am hoping that EDA covers most of the budget otherwise we will have to adjust activities provided. The meeting will be virtual: Halloween Hustle 5K planning Monday, August 29 - 5:00 — 6:OOpm Google Meet joining info Video call link: https://meet.google.com/rsb-vauv-wnv Best Regards, Emem On Friday, August 26, 2022 at 05:56:54 PM CDT, Teresa Bender <tbenderCc-)centervillemn.com> wrote: Thank you for including me in the email, it allows me to be up to date. Where are you meeting? Just a thought, are we asking businesses to participate and donate? Please remember you will also be asking them for raffle items for volunteer appreciation. The face painter that was at Mainstreet Market was more than 100 & bounce house was also more than estimated. I can get those figures for your meeting. Main Street Market band was free & asking for donations. They charged I think 350 for Music in Park. Get Outlook for iOS From: Emem Akpan <ememakpancentervillemn@gmail.com> Sent: Friday, August 26, 2022 5:30:01 PM To: Heidi Grahek <heidigrahek@gmail.com>; Heidi Grahek<hgrahekcentervillemn@gmail.com>; Jessica Kubat <ikubatcentervillemn@gmail.com>; Jessica Kubat <ikubat424@gmail.com>; Teresa Bender <TBender@centervillemn.com> Subject: Park & Rec Halloween Hustle 5K Caution: This email originated outside our organization; please use caution. Hello All, I will really appreciate your input towards the Halloween Hustle 5K event planning. I am proposing we meet on Monday, August 29th, 2022 by 5:00 PM. I am hoping that this time works for you - please let me know. I have also summarize my thoughts for the events/budget in the attached pdf file. Please review and bring your feedback and ideas to the meeting. Thank you. Best Regards, Emem ==See Registration Information on the Centennial Community Education site=== Join us for the 5th Annual Halloween Hustle. This 5K fun run will start at Centerville Elementary, run out the trail and loop back. Bring the entire family; pets are welcome (no pets in the school). Dress up in costume if you'd like, and join us for a fun filled morning. There will be a kid turnaround station about a half mile up, so all ages can join. We'll have some fun kids activities in the school after the run until 10-30 am. Alumni activities and events will take place after the run, so watch for updates on the Centennial Alumni Association Facebook page. Participants registered by October 14 will receive a long sleeve t-shirt. No guarantee thereafter. Indicate t-shirt size when registering. Price: $22/individual; $60/family of 3; $76/family of 4; and $90/family of 5. Discount applied at checkout. Check in starts at 8.45 am, run at 9 am Prizes announced at 10.15 am This run is a collaboration between Centennial Community Education and the Centennial Alumni Association. 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OL a L LL a�i N U a = 0 u y x ^ C�6 0 Ask 0 Teresa Bender From: Lisa Roemeling <roepizza@yahoo.com> Sent: Tuesday, August 16, 2022 11:02 PM To: Teresa Bender Subject: Re: Catering an Event Attachments: Catering Menu Centerville Carbones.docx; menu_Page_2jpg; menu_Page_1 jpg Caution: This email originated outside our organization; please use caution. Here you go. Thanks for thinking of us. I've attached our menu too. Lisa Carbone's Centerville On Tuesday, August 16, 2022 at 02:13:19 PM CDT, Teresa Bender <tbender@centervillemn.com> wrote: Dear Lisa: Do you have a catering menu? We are scheduling an upcoming event and would like to know all of what you offer. Thank you in advance. Teresa Carbone's Pizzeria Centerville Catering Menu Dinner/Caesar Salads 1 bowl (serves 10-12) $25 Add Chicken $35 Includes 3 6 oz. servings of dressings (Blue Cheese, Caesar, French, Italian, Ranch) Antipasto Salad/Garden Salad 1 bowl (serves 10-12) $40 Includes 3 6oz servings of Dressing Pink Penne Pasta (Alfredo/Pizza Sauce mixed) Tray (serves 10-12) $55.00 Alfredo Penne Pasta Tray (serves 10-12) $45.00 Add chicken $55 Toasted Italian Cheese Bread 16 pieces (8 slices cut in 2) $14.00 Includes 3 6oz Servings of Pizza Sauce Garlic Bread 16 pieces (8 slices cut in 2) $12.00 Hoagies Tray (serves 12-14) Italian salami, pepperoni, ham on hoagie with toppings. $50 Pizzas See Menu attached. We proudly offer Coke Products in 2-liter bottles $3 (Coke, Diet Coke, Sprite, Fanta Orange, Barq's Root Beer, Minutemaid Lemonade) Orders can be placed by emailing roepizza@yahoo.com. Or by calling 651-653-7755 and leaving a message. Teresa Bender From: Centuryl-ink Customer <mikewalsh2@q.com> Sent: Tuesday, August 16, 2022 2:03 PM To: Teresa Bender Subject: Re: Menu for Catered Event Please Caution: This email originated outside our organization; please use caution. Hello Teresa, We do offer catering, but we don't have a catering menu at this time. We are able to cater any of our menu items --Pizza, Pasta, Hoagies, Wings, Salad. I am able to customize or offer options based on the food preferences and the number of people. Let me know what you're thinking of serving/Approximately how many people and I can provide options/prices etc. Let me know if you have questions. Thanks, Mike 651 653-1077 Wiseguys 651 230-2037 Cell From: "Teresa Bender" <TBender@centervillemn.com> To: "mikewalsh2" Please Dear Mike: We have a Volunteer Appreciation coming up and would like to receive a menu for services. Sincerely, �resa �enrCer Teresa Bender City Clerk City of Centerville 1880 Main street Centerville, NIN 55038 Email; tbender0centervillemn.com City Hall: (651) 792-7930 Direct Dial.-(651) 792-7933 Fax °651)429-8629 1).k YEA �4A.4� it Dine -In, Takeout, & Delivery Over 10 Years of Experience Catering Available Hours: Closed Opens 11:00 am Browse Our Full Menu l0r,C Q wvn aL LIIC IIICHU LJCUJVV Lu JCC all ul Lill= [JILLQ, iivaric, aiiu uiiiiici uNuviu avaRaulc aL vv131=6uy3 Pizza & Pub! Whether you're hungry for pizza, pasta, or a sandwich, there's something for everyone on our menu. Dine -in, takeout, and delivery options are available! Call us at (651) 653-1196 to place an order today! Wiseguys Pizza & Pub Menu PIZZA We specialize in a full flavor heavy cheese pizza with the finest garden fresh vegetables, cheese, and meats available. Build It Your Way -10 inch pizza Cheese - $9.50 1 item - $10.90 2 items - $12.30 3 items - $13.70 4 items - $15.10 Build It Your Way -14 inch pizza Cheese - $14.50 1 item - $16.50 2 items - $18.50 3 items - $20.50 4 items - $22.50 BBQ Chicken Pizza Garlic seasoned chicken, onions, banana peppers, blend of cheddar and mozzarella, and BBQ sauce. 10 inch - $15.10 / 14 inch - $22.50 Buffalo Chicken Pizza Garlic seasoned chicken, onions, banana peppers, blend of cheddar and mozzarella, and Buffalo sauce. 10 inch - $15.10 / 14 inch - $22.50 Toppings: Sausage, pepperoni, Canadian bacon, garlic chicken, meatballs, bacon bits, green pepper, onion, fresh mushrooms, canned mushrooms, black olives, green olives, pineapple, banana pepper,jalapenos, sauerkraut, tomatoes, extra cheese. House Special Sausage, pepperoni, onion, mushrooms, green peppers, and green olives. 10 inch - $15.10 / 14 inch - $22.50 Meat Lovers Sausage, pepperoni, Canadian bacon, bacon bits. 10 inch - $15.10 / 14 inch - $22.50 Veggie Special Onion, mushroom, green pepper, black olives, and green olives. 10 inch - $13.70 / 14 inch - $20.50 Taco Pizza Seasoned taco meat, cheddar cheese, black olives, onion, lettuce, tomato, sour cream, and taco sauce. 10 inch - $15.50 / 14 inch - $23.75 Chicken Alfredo Pizza Alfredo sauce, garlic seasoned chicken, and bacon bits. 10 inch - $13.70 / 14 inch - $20.50 HOT HOAGIES 5" or 10" Italian bun served with lettuce, tomatoes, red onion, provolone, mayo, and our special Italian dressing. All Hoagies served with chips and a pickle. Pizza Fries Served with red sauce for dipping. 10 inch - $8.95 / 14 inch - $14.95 Chili Pizza Fries 10 inch - $10.75 / 14 inch - $16.75 Calzones Each additional ingredient is $0.75 Includes bag of chips and side of red sauce. small - $7.75 / large - $9.95 Hot Dago Spicy Italian sausage sandwich served open faced (includes banana peppers). $9.95 Philly Cheese Steak Steak, roasted peppers, onions, and cheese. half - $7.45 / whole - $10.75 Classic Italian Turkey, Canadian bacon, pepperoni. Salami, ham, & pepperoni. half - $6.95 / whole - $10.35 half - $6.95 / whole - $10.35 Club Salami Turkey, ham, and Canadian bacon. half - $6.95 / whole - $10.35 half - $6.95 / whole - $10.35 Italian Sausage Roast Beef Meat, sauce, and cheese. half - $6.95 / whole - $10.35 half - $7.45 / whole - $10.75 Pastrami Cheese half - $6.95 / whole - $10.35 half - $6.95 / whole - $10.35 Turkey Extra Meat half - $6.95 / whole - $10.35 half - $1.20 / whole - $2.15 Ham Extra Cheese half - $6.95 / whole - $10.35 half - $0.75 / whole - $1.25 Meat Ball Meat, sauce, and cheese half - $7.45 / whole - $10.75 STARTERS Garlic Toast Wings (Buffalo, BBQ, Asian Zing, and Jalaperio $5.50 Ranch) Served with ranch, or bleu cheese, and celery. $7.95 Garlic Toast with Cheese $6.95 PASTAS Spaghetti $8.45 Spaghetti with Meatballs $9.45 Spaghetti with Italian Sausage $10.45 Baked Meatball Pasta Penne noodles, meatballs, baked in red sauce, topped with mozzarella cheese. $10.45 Three Cheese Manicotti manicotti noodles baked with ricotta, mozzarella; and parmesan cheeses, served with a blend of red and alfredo sauces. $10.45 Baked Chicken Alfredo Penne noodles, garlic seasoned chicken, baked in Lasagna alfredo sauce, topped with mozzarella cheese. $11.95 $10.45 Chicken Parmesan Baked Italian Sausage Penne noodles, Italian sausage, roasted red peppers and onions, baked in red sauce, topped with mozzarella cheese. $10.45 *CARRY OUT AND DELIVERY SPECIALS* Wiseguys Choice Pop Prices -- -..- «.H.F E, F.--- Wings and a 2 liter $24.50 Double Trouble Two 14" one topping pizzas $29.00 Family Special 14" one topping pizza 10" pizza fry, and 2 liter $23.75 VISIT US 7095 20th Ave S Centerville, MN 55038 Get Directions �v yr y+..s... � i ����• yi..r..r Daily Delivery 111am - 10pm Centerville, Lino Lakes, and parts of Hugo $10.00 minimum order, and $2.00 delivery charge *prices are subject to change HOURS Mon - Sun 11:00 am -11:00 pm �fl CONTACT US Main: (651) 653-1196 mikewalsh2@q.com Privacy Policy I Cookie Policy I Conditions of Use I Notice and Take Down Policy I Website Accessibility Policy © 2022 The content on this website is owned by us and our licensors. Do not copy any content (including images) without our consent. Teresa Bender From: Vicki Byrne <vbyrne@kellyskornerbar.com> Sent: Tuesday, August 16, 2022 3:00 PM To: Teresa Bender Subject: RE: Catering Menu Caution: This email originated outside our organization; please use caution. After discussing with the kitchen manager we are going to keep our catering menu to in-house only, or to go (pick up) orders. We just do not get enough catering orders in a year to make it worth it. Hope this makes sense to you. Sorry for miss leading you, but thanks for thinking of us! Sent from Mail for Windows From: Teresa Bender Sent: Tuesday, August 16, 2022 2:10 PM To: Vicki Byrne Subject: RE: Catering Menu Not an issue From: Vicki Byrne <vbyrne@kellyskornerbar.com> Sent: Tuesday, August 16, 2022 2:03 PM To: Teresa Bender <TBender@centervillemn.com> Subject: Catering Menu Caution: This email originated outside our organization; please use caution. didn't forget about you, I am just waiting for the kitchen manager to let me know which one is current. It may be coming over later today. Sent from Mail for Windows Teresa Bender From: Jacob Pfeffer Sent: Thursday, June 30, 2022 10:45 AM To: Teresa Bender; Matt Montain Subject: RE: Use of Fire Hall The only date that wouldn't work would be September 1.3" as we have trainings on Tuesdays. I don't see an issue hosting again. Jake Pfeffer Fire Inspector Centennial Fire District 2 East Road, Circle Pines, MN 55014 jacob.pfeffer@centennialfire.org Office — 651-792-7905 Mobile — 612-352-8146 The content of this email s confidentio% and intended far the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. f you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future. From: Teresa Bender <TBender@centervillemn.com> Sent: Thursday, June 30, 2022 10:36 AM To: Matt Montain <Matt.Montain@centennialfire.org>; Jacob Pfeffer <jacob.pfeffer@centennialfire.org> Subject: Use of Fire Hall Dear Both of You: will take a response from either. Last year the Fire District was nice enough to assist/accommodate us with the use of the Fire Hall for Parks & Rec's Volunteer Appreciation Event. Would you be willing to host them again? At this point we are just looking and not making reservations. Possible dates: August 13, 18 or Sept. 13 or 15? Thank you, Teresa 1 Teresa Bender From: Susie Irlbeck <sirlbeck@stgens.org> Sent: Monday, July 11, 2022 12:21 PM To: Teresa Bender Subject: Re: Primary & General Elections Attachments: 2022 Facility Indemnity.pdf Caution: This email originated outside our organization; please use caution. There is a meeting scheduled in Hospitality Hall on August 9 and November 8, but we can move that. September 15 is open. I've attached the indemnity agreement. I hope you have a great (busy) week this week! Susie Susie Irlbeck Parish Business Administrator Church of St. Genevieve 7087 Goiffon Rd Centerville, MN 55038 651-429-7937 sirlbeck@stgens.org From: Teresa Bender <TBender@centervillemn.com> Sent: Monday, July 11, 2022 11:29 AM To: Susie Irlbeck <sirlbeck@stgens.org> Subject: Primary & General Elections Dear Susie: Is the front room of the church available for August 9 & November 8, 2022? Also, could the front room be used for a Volunteer Appreciation on September 15, 2022. Teresa 1 CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: 5.5 Parks & Recreation September 7, 2022 TITLE OF ISSUE: SHIP Grant Application BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff was asked whether they had ample time to complete an application for a SHIP Grant at the August meeting. Staff concurred but would like clarification regarding several items (i.e., drinking fountain(s), new signage, bike repair stations, or several grant applications)? During the second to the last Main Street Market, (Kids Night), two (2) respresentatives from Anoka County attended, stated that it was a wonderfully organized event, wished they had brought their kids and felt that the funding received ($3,000/SHIP Grant) for the first year kick-off of Main Street Market was well spent (marketing, picnic tables, etc.) They believed that our Market could obtain additional farmers/healthy food vendors due to the growth of the Market and suggested applying for an additional grant. While on site they also spoke of fund in excess of $3,000 with the MN Dept. of Health approving those funds. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Teresa Bender From: Paul Palzer Sent: Tuesday, July 12, 2022 2:21 PM To: Teresa Bender Subject: Bottle fill/fountain Lamotte Park Hello Teresa- I spoke with Mark about a estimate for this and $8-10,000.00 would be the range for installing one near the ballfields. It may be cheaper to do a larger project with more fountains at the various parks next year and put into the budget for 2023. Paul SHIP Neighborhood Mini -Grant Application Instructions -2022 Anoka County Public Health (Public Health) is pleased to offer an opportunity for neighborhoods and community organizations to submit project proposals for Statewide Health Improvement Partnership (SHIP) funding. Our goal is to bring sustainable opportunities for social connectedness through healthy eating, physical activity, well-being, and reducing commercial tobacco use directly to the communities where individuals who may not have access to these opportunities are living. Anoka County SHIP staff are available to assist with all steps of the application process, so please do not hesitate to reach out to SHIP@co.anoka.mn.us with any questions or requests for support. Interpreters are also available to help with completion, if needed. Timeline: • Applications accepted: January —February 2022 • Application deadline: February 28th, 2022 • Award notification: March 16th, 2022 • Project Funding Period: April lst— October 311t,2022 • Final Reporting and Evaluation: October —November 30th, 2022 All project applications must include at least one policy, system or environmental change: • Policy: the passing of policies, ordinances, or rules within an organization Example: creating or updating current tobacco policy to include vaping • Systems: changes to transform "the way things are typically done." Examples: supporting the start-up of a Community SupportedAgriculture (CSA) drop -site or foodpantry/shelf or implementing structured physical activity opportunities Environmental: occurs within social, economic, or physical environments. Examples: having a bike share available to the community or having a water bottle filler available to improve water access SHIP Funding Topic Areas Project applications must focus on at least one of the following topic areas. • Healthy eating activities aim to increase intake of fruits and vegetables and decrease intake of sodium, saturated fat or added sugar in foods and beverages. Breastfeeding support activities that aim to reduce breastfeeding barriers would be included under this topic area. • Physical activity activities aim to increase access to facilities and opportunities for physical activity and active transportation. • Well-being activities aim to increase supports for positive mental health and promote resiliency for all residents. • Tobacco -free living activities aim to reduce tobacco/vaping use and to promote cessation. REQUIREMENTS • Must be located in Anoka County, MN. • Completed application must be submitted by February 281h, 2022. • Priority will be given to projects supporting populations experiencing health inequities. This may include, but is not limited to, racial/ethnic groups, refugees/immigrants, veterans, individuals with disabilities, people in poverty, and seniors (aged 65+). • Awarded prof ects must provide updates on project status, including (but not limited to) timelines, budget spent, and activities, as requested within 5-10 business days. • Conduct evaluation activities and provide any data that was collected. SHIP staff is available to assist with the evaluation process including development and data collection. • Submit success stories, which can include photos, quotes, video, etc. highlighting your project. Funding Decisions and Amounts: Applicants will be notified of award decisions by March 161h, 2022. Maximum funding per project is $3,000. All purchasing will be done by Anoka County SHIP staff once project budget has been finalized and approved. Final decisions will be based on a review of submitted project applications, Anoka County and Minnesota Department of Health guidelines, and availability of funds. Use of Funds: Budget items must be directly related to a policy, systems, or environmental change. Funds cannot be used for unsustainable programs and activities that are not a part of a larger coordinated plan for improved community well-being. • Examples of eligible budget items include: • Supplies and equipment for starting up or expanding ongoing programming — gardening supplies, supplies/equipment for cooking classes, bike fleet, etc. • Training costs directly related to project — i.e. Walk Bike Fun curriculum training, Tai Ji Quan, etc. • Transportation — gas cards and public transportation vouchers • Examples of ineligible budget items: • Capital improvement/construction projects • General operating expenses • Vehicles • Raffles • One-time events —projects must be ongoing and sustainable Please review the Anoka County SHIP Neighborhood Mini -Grant Financial Guidance for more details. Contact SHIP@co.anoka.mn.us if you have any questions about eligibility of budget items. Examples of Activities (not all-inclusive) • Healthy Eating o Create policies/guidelines to ensure healthy foods are available at community events o Update vending to ensure healthy options are available at the same or lower cost as unhealthy options o Create an affordable snack station to provide healthy food choices o Support the start-up of a Community Supported Agriculture (CSA) drop -site or food pantry/shelf o Improve water access, for example: purchase of a water bottle filler o Start-up costs for a community garden o Create lactation and breastfeeding spaces in public places o Expanding availability of culturally -specific foods o Other: • Physical Activity o Create a library of shared fitness/physical activity equipment (e.g. soccer, fitness class, or bike share equipment) o Dedicate an existing space for physical activity o Purchase bike racks and/or Fix -It stations o Map walking routes around the community or neighborhood o Implement structured physical activity opportunities (e.g., walking clubs, youth activities, etc.) o Culturally -specific physical activity opportunities o Other: Well -Being o Fostering partnerships with local behavioral health providers for referrals o Communications campaign to reduce mental health stigma or to promote healthy stress management o Host a Mental Health First Aid training or other program to reduce stigma and build support o Attend a training on trauma -informed principles o Other: Anoka County Public Health & Environmental Services Anoka County 2100 31dAve,Suite 600 hin HUMAN SERVICES DIVISION Anoka,M N 55303 SH1P@co.anoka.mn.us statewide health Public Health & Environmental Services www.goanokacounty.org improvement partnership a Supported by the Statewide Health Improvement Partnership, Minnesota Department of Health Tobacco -Free Living o Create or update current tobacco policy to include vaping and updated Clean Indoor Air Act language o Provide tobacco cessation resources and support o Post tobacco-free/vaping-free signage o Offer cessation support groups o Other: Anoka County Public Health & Environmental Services Anoka County 21003rdAve,Suite 600 hin HUMAN SERVICES DIVISION Anoka,MN55303 SHIP@co.anoka.mn.us statewide health Public Health & Environmental Services www_goanokacounty.org improvement partnership a Supported by the Statewide Health Improvement Partnership, Minnesota Department of Health SHIP Neighborhood Mini -Grant Application 202IV Prior to completing this application, please review the Anoka County SHIP Neighborhood Mini -Grant Instructions. Any questions about the application can be sent to SHIP@co.anoka.mn.us Today's Date Organization/Group Name Organ izatio n/G rou p Address Approximate number of community or group members that would be impacted by this project Name of Primary Contact Phone Number of Primary Contact Email Address of Primary Contact Give a brief explanation/background of your organization/group. ' • • •or Project Goal(s) What are the goals of the project? Project goals must contribute to one of the three Top Areas listed in the Instructions sheet. Description Provide a general description of the project and please include an explanation for why the project is needed. Please list any other organizations or partnerships that C Anoka County Anoka County Public Health & Environmental Services ship 2100 3,dAve,Suite 600 HUMAN SERVICES DIVISION Anoka, MN55303 SHIP@co.anoka.mn.us statewide health Public Health & Environmental Services www.goanokacounty.org improvement partnership Supported by the Statewide Health Improvement Partnership, Minnesota Department of Health may be involved in this project (if applicable). Health Equity Please describe how this project is increasing opportunities that would not otherwise be available or accessible to this population. Action Plan and Timeline List the activities needed to accomplish the project and the timeline for completing them. Add more lines as needed. Action Plan/Activities Timeline Example: Invite residents to be part of a planning committee for the new walking club we want to start in our senior living community. May 2022 Example: Come up with a name and brand for our walking club, so that community members recognize our events. June 2022 Example: Create map of walking routes around the neighborhood and print posters to be hung in each building. June 2022 Example: Kick-off our weekly walking club with a communityevent. August 2022 Budget Include all projected budget items, such as equipment, materials, training fees, printing, etc. Add more lines as needed. Please include links to specific items as needed. All approved and agreed upon items will be purchased directly by Anoka County SHIP. * Budget Item Brief Description Cost ($) In -Kind Contribution/Description Example: Benches Benchesalong walking route creates a place for residents to rest during the walking club $2, 000 $200 for labor for installation Example: Printed posters Posters of walking routes and promotion of the walking club $250 TotalAmount Requested: *SHIPfunding cannot be used for labor/installation costs, alcohol/illegal substances, capital improvements, clothing, lobbying, fitness center memberships, raffles, etc. Approval of items is determined by the MDH SHIP Financial Guidance and Anoka County SHIP discretion. Please review the Anoka County SHIP Neighborhood Mini -Grant Financial Guidance for more information. Evaluation Plan What would indicate to you that this project was successful? SHIP requires all projects to include evaluation. Are you willing to work with SHIPstaff to come up with an evaluation plan? ❑ Yes ❑ No Sustainability What is the plan for making sure the project continues afterSHIP mini - grant funding ends? Communications Who needs to know about this project — community members, community leaders, etc. ? How will you communicate with these groups? By signing the Project Application, you agree: • The project is located in Anoka County, MN. • To provide updates on project status, including (but not limited to) timelines, budget spent, and activities, as requested within5-10 business days. • To conduct evaluation activities and provide any data that was collected. SHIP staff is available to assist with the evaluation process including development and data collection. • To submit success stories, which can include photos, quotes, video, etc. highlighting your project. • To communicate with Anoka County SHIP on a regular basis throughout the grant cycle to provide updates, including at least one success storyatthe end of the mini -grant period. Signature Date Completed applications and questions can be sent to >HIP@co.onoka.mn.us CITY OF CENTERVILLE REQUEST FOR COMMITTEE ACTION � ntervitte Agenda Item # Department: Requested Meeting Date: VIII.1 Parks & Recreation September 7, 2022 TITLE OF ISSUE: Staff Update BACKGROUND AND SUPPLEMENTAL INFORMATION: Main Street Market - Ms. Conley & Staff met for a recap meeting and discussed additional marketing venues, themes, registration, minimum attendance levels, etc. It was felt that 2022 went extremely well and had numerous compliments. Please see email from Amanuel Jilo. Website - Staff has been completing training and Committee Member Seeley assisted with preliminary testing. Volunteer Appreciation (Sept. 15, 2022, Hidden Spring Park) - Possibility of date modification, rain location, times, food/beverage, speakers and raffle items need to be determined? Staff completed preliminary research regarding catering for the committee's review. Chain of Lakes Rotary/Centennial Walking Club and Rainbow Tree Care have been advertised in the Administrator's Report & on the City's web site. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: N/A - Update For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Kubat Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Teresa Bender From: Amanuel Jilo <Amanuel.Jilo@co.anoka.mn.us> Sent: Tuesday, August 9, 2022 4:28 PM To: Teresa Bender Subject: Thank -you note Caution: This email originated outside our organization; please use caution. Thank you for taking some time to talk with Alyssa and myself on our visit to the market last Thursday. And it would be a remiss if I don't mention how you organized the event. Impressive and it strengths community connection. Hopefully more produce vendors will join you soon to grace more your farmers market. I hope to take our relationship to the next level for the betterment of the community we serve together. Best regards, Amanuel Amanuel Jilo, MPH, BED SHIP Educator Health Education .�& Anoka 2100 3rd Avenue, Suite 600 1 Anoka, MN 55303 County Phone:763.324.4261 1 Mobile:763.204.06431 Fax:763.324.1033 PUBLIC HEALTH.& Amanuel.Jilo@co.anoka.mn.us ENVIRONMENTAL A N 0 KA ��� Od;b .p COUNTY NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. MEMORANDUM TO: CITY OF CENTERVILLE FROM: KURT GLASER, CITY ATTORNEY SUBJECT: OPEN MEETING LAW REVIEW DATE: AUGUST 12, 2022 CC: MARK STATZ, CITY ADMINISTRATOR What is a "Meeting" under Open Meeting Law? A "meeting" is where a quorum of a City Committee or the Council discuss, decide, or receives information relating to the body's official business. "Meetings" must be Open to the Public. MEETINGS: • Physical gatherings and certain Zoom meetings with notice allowing public attendance LEGAL • Group emails — "Reply All" ILLEGAL • Serial communications ILLEGAL o Phone / texts from one Member to the next, and to the next ILLEGAL o "Chain" emails and tax sent from one Member to the next, and to the next ILLEGAL • Secret meetings ILLEGAL o Send texts between Members during a meeting ILLEGAL Why are these "Meetings" ILLEGAL? • Lawful meetings require Notice to the Public (Time and Place) • Lawful meetings must be open to the public • Regular Meetings o Per a schedule on file at City Hall 0 Closed or Special Meetings o 3-days posted notice o 1-day mailed notice to Members o 3-days mailed / published notice to anyone requesting notice of special meetings • Written materials used by the body during a meeting must be available to the Public Where people have gotten in Trouble with the Open Meeting Law: o Never text another meeting Member during a meeting the public can't see your texts. o Watch out for the "meeting after the meeting" or the "meeting in the parking lot" the public hasn't been invited. o Forwarding an email from one Member to another once a quorum of the body has seen that email, that is an OML violation. What is NOT a "Meeting" under the Open Meeting Law? • Social gatherings ... • City Training ... ... where official business of your body is NOT discussed Penalties • Violator to pay $300 fine per violation (City cannot pay this) • Violator Forfeits office after 3+ separate, intentional violations • City to pay reasonable costs, disbursements, and attorney fees Best Practices: Gatherings: Why take the risk? If you think you'll be gathering with other Members of your body, simply ask Staff to post notice of a potential public meeting. In the past we have posted meeting notices for park and skate events, funerals - we once posted a meeting notice to hang out in Tom Lee's garage. Emails: Let Staff do the emailing! The City Administrator, Staff and Attorney can communicate with your entire body outside of a meeting. If it is necessary to send information outside of a meeting, ask Staff to help by sending and receiving emails with the entire body. Always use your City email for City business - avoid using your personal email or texting devices. I MINNESOTA STATUTES 2021 13D.01 CHAPTER 13D OPEN MEETING LAW 13D.001 DEFINITION. 13D.03 CLOSED MEETINGS FOR LABOR NEGOTIATIONS 13D.01 MEETINGS MUST BE OPEN TO THE PUBLIC; STRATEGY. EXCEPTIONS. 13D.04 NOTICE OF MEETINGS. 13D.015 STATE ENTITY MEETINGS BY TELEPHONE OR 13D.05 MEETINGS HAVING DATA CLASSIFIED AS NOT INTERACTIVE TECHNOLOGY. PUBLIC. 13D.02 OTHER ENTITY MEETINGS BY INTERACTIVE 13D.06 CIVIL FINES; FORFEITURE OF OFFICE; OTHER TECHNOLOGY. REMEDIES. 13D.021 MEETINGS DURING PANDEMIC OR CHAPTER 12 13D.065 USE OF SOCIAL MEDIA. EMERGENCY. 13D.07 CITATION. 13D.08 OPEN MEETING LAW CODED ELSEWHERE. 13D.001 DEFINITION. Subdivision 1. Applicability. For the purposes of this chapter, the term defined in this section has the meaning given. Subd. 2. Interactive technology. "Interactive technology" means a device, software program, or other application that allows individuals in different physical locations to see and hear one another. History: 2021 c 14 s I 13D.01 MEETINGS MUST BE OPEN TO THE PUBLIC; EXCEPTIONS. Subdivision 1. In executive branch, local government. All meetings, including executive sessions, must be open to the public (a) of a state (1) agency, (2) board, (3) commission, or (4) department, when required or permitted by law to transact public business in a meeting; (b) of the governing body of a (1) school district however organized, (2) unorganized territory, (3) county, (4) statutory or home rule charter city, (5) town, or (6) other public body; Official Publication of the State of Minnesota Revisor of Statutes 13D.01 MINNESOTA STATUTES 2021 (c) of any (1) committee, (2) subcommittee, (3) board, (4) department, or (5) commission, of a public body; and (d) of the governing body or a committee of (1) a statewide public pension plan defined in section 356A.01, subdivision 24; or (2) a local public pension plan governed by sections 424A.091 to 424A.096, or chapter 354A, or Laws 2013, chapter 111, article 5, sections 31 to 42. Subd. 2. Exceptions. This chapter does not apply (1) to meetings of the commissioner of corrections; (2) to a state agency, board, or commission when it is exercising quasi-judicial functions involving disciplinary proceedings; or (3) as otherwise expressly provided by statute. Subd. 3. Subject of and grounds for closed meeting. Before closing a meeting, a public body shall state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Subd. 4. Votes to be kept in journal or minutes. (a) The votes of the members of the state agency, board, commission, or department; or of the governing body, committee, subcommittee, board, department, or commission on an action taken in a meeting required by this section to be open to the public must be recorded in a journal or minutes. (b) The vote of each member must be recorded on each appropriation of money, except for payments of judgments, claims, and amounts fixed by statute. Subd. 5. Public access to journal and minutes. The journal or any minutes used to record votes of a meeting subject to this chapter must be open to the public during all normal business hours where records of the public body are kept. Subd. 6. Public copy of members' materials. (a) In any meeting which under subdivisions 1, 2, 4, and 5, and section 13D.02 must be open to the public, at least one copy of any printed materials relating to the agenda items of the meeting prepared or distributed by or at the direction of the governing body or its employees and: (1) distributed at the meeting to all members of the governing body; (2) distributed before the meeting to all members; or (3) available in the meeting room to all members; Official Publication of the State of Minnesota Revisor of Statutes MINNESOTA STATUTES 2021 13D.015 shall be available in the meeting room for inspection by the public while the governing body considers their subject matter. (b) This subdivision does not apply to materials classified by law as other than public as defined in chapter 13, or to materials relating to the agenda items of a closed meeting held in accordance with the procedures in section 13D.03 or other law permitting the closing of meetings. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1, 3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; I Sp2001 c 10 art 4 s 1; 2010 c 359 art 12 s 3; 1 Sp2011 c 8 art 8 s 2,14; 2013 c I H art 5 s 4, 80; 2021 c 14 s 2,3 13D.015 STATE ENTITY MEETINGS BY TELEPHONE OR INTERACTIVE TECHNOLOGY. Subdivision 1. Application. This section applies to: (1) a state agency, board, commission, or department, and a statewide public pension plan defined in section 356A.01, subdivision 24; and (2) a committee, subcommittee, board, department, or commission of an entity listed in clause (1). Subd. 2. Conditions. An entity listed in subdivision 1 may conduct a meeting governed by this section and section 13D.01, subdivisions 1, 2, 4, and 5, by telephone or interactive technology so long as the following conditions are met: (1) all members of the entity participating in the meeting, wherever their physical location, can hear one another and can hear all discussion and testimony; (2) members of the public present at the regular meeting location of the entity can hear all discussion and all votes of members of the entity and participate in testimony; (3) at least one member of the entity is physically present at the regular meeting location; and (4) all votes are conducted by roll call, so each member's vote on each issue can be identified and recorded. Subd. 3. Quorum; participation. Each member of the entity participating in a meeting by telephone or interactive technology is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 4. Monitoring from remote site. If telephone or interactive technology is used to conduct a meeting, the entity, to the extent practical, shall allow a person to monitor the meeting electronically from a remote location. Subd. 5. Notice. If telephone or interactive technology is used to conduct a regular, special, or emergency meeting, the entity shall provide notice of the regular meeting location, of the fact that some members may participate by interactive technology, and of the provisions of subdivision 4. The timing and method of providing notice is governed by section 13D.04. In addition, the entity must post the notice on its website at least ten days before any regular meeting as defined in section 13D.04, subdivision 1. History: 2009 c 80 s 1; 2012 c 290 s 63; 2021 c 14 s 4 Official Publication of the State of Minnesota Revisor of Statutes 13D.02 MINNESOTA STATUTES 2021 13D.02 OTHER ENTITY MEETINGS BY INTERACTIVE TECHNOLOGY. Subdivision 1. Conditions. (a) A meeting governed by section 13D.01, subdivisions 1, 2, 4, and 5, and this section may be conducted by interactive technology so long as: (1) all members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; (2) members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; and (3) at least one member of the body is physically present at the regular meeting location; (4) all votes are conducted by roll call so each member's vote on each issue can be identified and recorded; (5) each location at which a member of the body is present is open and accessible to the public. (b) A meeting satisfies the requirements of paragraph (a), although a member of the public body participates from a location that is not open or accessible to the public, if the member has not participated more than three times in a calendar year from a location that is not open or accessible to the public, and: (1) the member is serving in the military and is at a required drill, deployed, or on active duty; or (2) the member has been advised by a health care professional against being in a public place for personal or family medical reasons. This clause only applies when a state of emergency has been declared under section 12.31, and expires 60 days after the removal of the state of emergency. Subd. la. Meeting exception. This section applies to meetings of entities described in section 13D.01, subdivision 1, except meetings of (1) a state agency, board, commission, or department, and a statewide public pension plan defined in section 356A.01, subdivision 24; and (2) a committee, subcommittee, board, department, or commission of an entity listed in clause (1). Subd. 2. Members are present for quorum, participation. Each member of a body participating in a meeting by interactive technology is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3. Monitoring from remote site. If interactive technology is used to conduct a meeting, to the extent practical, a public body shall allow a person to monitor the meeting electronically from a remote location. Subd. 4. Notice of regular and all member locations. If interactive technology is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location and notice of any location where a member of the public body will be participating in the meeting by interactive technology, except for the locations of members participating pursuant to subdivision 1, paragraph (b). The timing and method of providing notice must be as described in section 13D.04. Subd. 5. MS 2020 [Repealed by amendment, 2021 c 14 s 5] Official Publication of the State of Minnesota Revisor of Statutes MINNESOTA STATUTES 2021 13D.021 Subd. 6. Record. The minutes for a meeting conducted under this section must reflect the names of any members appearing by interactive technology and state the reason or reasons for the appearance by interactive technology. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1, 3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; 1 Sp2011 c 11 art 2 s 1; 2019 c 33 s 1-3; 2020 c 74 art I s 1; 2021 c 14 s 5 13D.021 MEETINGS DURING PANDEMIC OR CHAPTER 12 EMERGENCY. Subdivision 1. Conditions. A meeting governed by this section and section 13D.01, subdivisions 1, 2, 4, and 5, may be conducted by telephone or interactive technology so long as the following conditions are met: (1) the presiding officer, chief legal counsel, or chief administrative officer for the affected governing body determines that an in -person meeting or a meeting conducted under section 13D.015 or 13D.02 is not practical or prudent because of a health pandemic or an emergency declared under chapter 12; (2) all members of the body participating in the meeting, wherever their physical location, can hear one another and can hear all discussion and testimony; (3) members of the public present at the regular meeting location of the body can hear all discussion and testimony and all votes of the members of the body, unless attendance at the regular meeting location is not feasible due to the health pandemic or emergency declaration; (4) at least one member of the body, chief legal counsel, or chief administrative officer is physically present at the regular meeting location, unless unfeasible due to the health pandemic or emergency declaration; and (5) all votes are conducted by roll call, so each member's vote on each issue can be identified and recorded. Subd. 2. Members are present for quorum, participation. Each member of the body participating in a meeting by telephone or interactive technology is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3. Monitoring from remote site. If telephone or interactive technology is used to conduct a meeting, to the extent practical, the body shall allow a person to monitor the meeting electronically from a remote location. Subd. 4. Notice of regular and all member sites. If telephone or interactive technology is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location, of the fact that some members may participate by telephone or interactive technology, and of the provisions of subdivision 3. The timing and method of providing notice is governed by section 13D.04. Subd. 5. Public comment period during health pandemic or emergency. If attendance at the regular meeting location is not feasible due to the health pandemic or emergency declaration and the public body's practice is to offer a public comment period at in -person meetings, members of the public shall be permitted to comment from a remote location during the public comment period of the meeting, to the extent practical. History: 2007 c 110 s 1; 2021 c 14 s 6 Official Publication of the State of Minnesota Revisor of Statutes 13D.03 MINNESOTA STATUTES 2021 13D.03 CLOSED MEETINGS FOR LABOR NEGOTIATIONS STRATEGY. Subdivision 1. Procedure. (a) Section 13D.01, subdivisions 1, 2, 4, 5, and section 13D.02 do not apply to a meeting held pursuant to the procedure in this section. (b) The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25. (c) The time of commencement and place of the closed meeting shall be announced at the public meeting. (d) A written roll of members and all other persons present at the closed meeting shall be made available to the public after the closed meeting. Subd. 2. Meeting must be recorded. (a) The proceedings of a closed meeting to discuss negotiation strategies shall be tape-recorded at the expense of the governing body. (b) The recording shall be preserved for two years after the contract is signed and shall be made available to the public after all labor contracts are signed by the governing body for the current budget period. Subd. 3. If violation claimed. (a) If an action is brought claiming that public business other than discussions of labor negotiation strategies or developments or discussion and review of labor negotiation proposals was transacted at a closed meeting held pursuant to this section during the time when the tape is not available to the public, the court shall review the recording of the meeting in camera. (b) If the court finds that this section was not violated, the action shall be dismissed and the recording shall be sealed and preserved in the records of the court until otherwise made available to the public pursuant to this section. (c) If the court finds that this section was violated, the recording may be introduced at trial in its entirety subject to any protective orders as requested by either party and deemed appropriate by the court. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2 13D.04 NOTICE OF MEETINGS. Subdivision 1. Regular meetings. A schedule of the regular meetings of a public body shall be kept on file at its primary offices. If a public body decides to hold a regular meeting at a time or place different from the time or place stated in its schedule of regular meetings, it shall give the same notice of the meeting that is provided in this section for a special meeting. Subd. 2. Special meetings. (a) For a special meeting, except an emergency meeting or a special meeting for which a notice requirement is otherwise expressly established by statute, the public body shall post written notice of the date, time, place, and purpose of the meeting on the principal bulletin board of the public body, or if the public body has no principal bulletin board, on the door of its usual meeting room. (b) The notice shall also be mailed or otherwise delivered to each person who has filed a written request for notice of special meetings with the public body. This notice shall be posted and mailed or delivered at least three days before the date of the meeting. Official Publication of the State of Minnesota Revisor of Statutes 7 MINNESOTA STATUTES 2021 13D.04 (c) As an alternative to mailing or otherwise delivering notice to persons who have filed a written request for notice of special meetings, the public body may publish the notice once, at least three days before the meeting, in the official newspaper of the public body or, if there is none, in a qualified newspaper of general circulation within the area of the public body's authority. (d) A person filing a request for notice of special meetings may limit the request to notification of meetings concerning particular subjects, in which case the public body is required to send notice to that person only concerning special meetings involving those subjects. (e) A public body may establish an expiration date for requests for notices of special meetings pursuant to this subdivision and require refiling of the request once each year. (f) Not more than 60 days before the expiration date of a request for notice, the public body shall send notice of the refiling requirement to each person who filed during the preceding year. Subd. 3. Emergency meetings. (a) For an emergency meeting, the public body shall make good faith efforts to provide notice of the meeting to each news medium that has filed a written request for notice if the request includes the news medium's telephone number. (b) Notice of the emergency meeting shall be given by telephone or by any other method used to notify the members of the public body. (c) Notice shall be provided to each news medium which has filed a written request for notice as soon as reasonably practicable after notice has been given to the members. (d) Notice shall include the subject of the meeting. Posted or published notice of an emergency meeting is not required. (e) An "emergency" meeting is a special meeting called because of circumstances that, in the judgment of the public body, require immediate consideration by the public body. (f) If matters not directly related to the emergency are discussed or acted upon at an emergency meeting, the minutes of the meeting shall include a specific description of the matters. (g) The notice requirement of this subdivision supersedes any other statutory notice requirement for a special meeting that is an emergency meeting. Subd. 4. Recessed or continued meetings. (a) If a meeting is a recessed or continued session of a previous meeting, and the time and place of the meeting was established during the previous meeting and recorded in the minutes of that meeting, then no further published or mailed notice is necessary. (b) For purposes of this subdivision, the term "meeting" includes a public hearing conducted pursuant to chapter 429 or any other law or charter provision requiring a public hearing by a public body. Subd. 5. Closed meetings. The notice requirements of this section apply to closed meetings. Subd. 6. State agencies. For a meeting of an agency, board, commission, or department of the state required or permitted by law to transact public business in a meeting: (1) the notice requirements of this section apply only if a statute governing meetings of the agency, board, or commission does not contain specific reference to the method of providing notice; (2) all provisions of this section relating to publication are satisfied by publication in the State Register or posting on the website of the agency, board, commission, or department; and Official Publication of the State of Minnesota Revisor of Statutes 13D.04 MINNESOTA STATUTES 2021 (3) a schedule of the regular meetings shall be kept on file at the primary offices or posted on the website of the agency, board, commission, or department. Subd. 7. Actual notice. If a person receives actual notice of a meeting of a public body at least 24 hours before the meeting, all notice requirements of this section are satisfied with respect to that person, regardless of the method of receipt of notice. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1, 3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; 2014 c 274 s I 13D.05 MEETINGS HAVING DATA CLASSIFIED AS NOT PUBLIC. Subdivision 1. General principles. (a) Except as provided in this chapter, meetings may not be closed to discuss data that are not public data. (b) Data that are not public data may be discussed at a meeting subject to this chapter without liability or penalty, if the disclosure relates to a matter within the scope of the public body's authority and is reasonably necessary to conduct the business or agenda item before the public body. (c) Data discussed at an open meeting retain the data's original classification; however, a record of the meeting, regardless of form, shall be public. (d) All closed meetings, except those closed as permitted by the attorney -client privilege, must be electronically recorded at the expense of the public body. Unless otherwise provided by law, the recordings must be preserved for at least three years after the date of the meeting. Subd. 2. When meeting must be closed. (a) Any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: (1) data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; (2) active investigative data as defined in section 13.82, subdivision 7, or internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; (3) educational data, health data, medical data, welfare data, or mental health data that are not public data under section 13.32, 13.3805, subdivision 1, 13.384, or 13.46, subdivision 2 or 7; or (4) an individual's medical records governed by sections 144.291 to 144.298. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. What meetings may be closed. (a) A public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of the individual who is the subject of the meeting. Official Publication of the State of Minnesota Revisor of Statutes 9 MINNESOTA STATUTES 2021 13D.06 (b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney -client privilege. (c) A public body may close a meeting: (1) to determine the asking price for real or personal property to be sold by the government entity; (2) to review confidential or protected nonpublic appraisal data under section 13.44, subdivision 3; and (3) to develop or consider offers or counteroffers for the purchase or sale of real or personal property. Before holding a closed meeting under this paragraph, the public body must identify on the record the particular real or personal property that is the subject of the closed meeting. The proceedings of a meeting closed under this paragraph must be tape recorded at the expense of the public body. The recording must be preserved for eight years after the date of the meeting and made available to the public after all real or personal property discussed at the meeting has been purchased or sold or the governing body has abandoned the purchase or sale. The real or personal property that is the subject of the closed meeting must be specifically identified on the tape. A list of members and all other persons present at the closed meeting must be made available to the public after the closed meeting. If an action is brought claiming that public business other than discussions allowed under this paragraph was transacted at a closed meeting held under this paragraph during the time when the tape is not available to the public, section 13D.03, subdivision 3, applies. An agreement reached that is based on an offer considered at a closed meeting is contingent on approval of the public body at an open meeting. The actual purchase or sale must be approved at an open meeting after the notice period required by statute or the governing body's internal procedures, and the purchase price or sale price is public data. (d) Meetings may be closed to receive security briefings and reports, to discuss issues related to security systems, to discuss emergency response procedures and to discuss security deficiencies in or recommendations regarding public services, infrastructure and facilities, if disclosure of the information discussed would pose a danger to public safety or compromise security procedures or responses. Financial issues related to security matters must be discussed and all related financial decisions must be made at an open meeting. Before closing a meeting under this paragraph, the public body, in describing the subject to be discussed, must refer to the facilities, systems, procedures, services, or infrastructures to be considered during the closed meeting. A closed meeting must be tape recorded at the expense of the governing body, and the recording must be preserved for at least four years. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; 1999 c 227 s 22; 2002 c 379 art I s 5; 2004 c 276 s 1; 2004 c 290 s 18; 2007 c 110 s 2; 2007 c 147 art 10 s 15; 2008 c 335 s 1; 2010 c 365 art I s 8 13D.06 CIVIL FINES; FORFEITURE OF OFFICE; OTHER REMEDIES. Subdivision 1. Personal liability for $300 fine. Any person who intentionally violates this chapter shall be subject to personal liability in the form of a civil penalty in an amount not to exceed $300 for a single occurrence, which may not be paid by the public body. Subd. 2. Who may bring action; where. An action to enforce the penalty in subdivision 1 may be brought by any person in any court of competent jurisdiction where the administrative office of the governing body is located. Official Publication of the State of Minnesota Revisor of Statutes 13D.06 MINNESOTA STATUTES 2021 10 Subd. 3. Forfeit office if three violations. (a) If a person has been found to have intentionally violated this chapter in three or more actions brought under this chapter involving the same governing body, such person shall forfeit any further right to serve on such governing body or in any other capacity with such public body for a period of time equal to the term of office such person was then serving. (b) The court determining the merits of any action in connection with any alleged third violation shall receive competent, relevant evidence in connection therewith and, upon finding as to the occurrence of a separate third violation, unrelated to the previous violations, issue its order declaring the position vacant and notify the appointing authority or clerk of the governing body. (c) As soon as practicable thereafter the appointing authority or the governing body shall fill the position as in the case of any other vacancy. Subd. 4. Costs; attorney fees; requirements; limits. (a) In addition to other remedies, the court may award reasonable costs, disbursements, and reasonable attorney fees of up to $13,000 to any party in an action under this chapter. (b) The court may award costs and attorney fees to a defendant only if the court finds that the action under this chapter was frivolous and without merit. (c) A public body may pay any costs, disbursements, or attorney fees incurred by or awarded against any of its members in an action under this chapter. (d) No monetary penalties or attorney fees may be awarded against a member of a public body unless the court finds that there was an intent to violate this chapter. (e) The court shall award reasonable attorney fees to a prevailing plaintiff who has brought an action under this section if the public body that is the defendant in the action was also the subject of a prior written opinion issued under section 13.072, and the court finds that the opinion is directly related to the cause of action being litigated and that the public body did not act in conformity with the opinion. The court shall give deference to the opinion in a proceeding brought under this section. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; 2008 c 335 s 2 13D.065 USE OF SOCIAL MEDIA. The use of social media by members of a public body does not violate this chapter so long as the social media use is limited to exchanges with all members of the general public. For purposes of this section, e-mail is not considered a type of social media. History: 2014 c 274 s 2 13D.07 CITATION. This chapter may be cited as the "Minnesota Open Meeting Law." History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2 Official Publication of the State of Minnesota Revisor of Statutes 11 MINNESOTA STATUTES 2021 13D.08 13D.08 OPEN MEETING LAW CODED ELSEWHERE. Subdivision 1. Board of Animal Health. Certain meetings of the Board of Animal Health are governed by section 35.0661, subdivision 1. Subd. 2. Minnesota Life and Health Guaranty Association. Meetings of the Minnesota Life and Health Guaranty Association Board of Directors are governed by section 61B.22. Subd. 3. Comprehensive Health Association. Certain meetings of the Comprehensive Health Association are governed by section 62E.10, subdivision 4. Subd. 4. Health Technology Advisory Committee. Certain meetings of the Health Technology Advisory Committee are governed by section 62J.156. Subd. 5. Health Coverage Reinsurance Association. Meetings of the Health Coverage Reinsurance Association are governed by section 62L.13, subdivision 3. Subd. 5a. MNsure. Meetings of MNsure are governed by section 62V 03, subdivision 2. Subd. 6. Self -insurers' security fund. Meetings of the self -insurers' security fund and its board of trustees are governed by section 79A.16. Subd. 7. Commercial self-insurance group security fund. Meetings of the commercial self-insurance group security fund are governed by section 79A.28. Subd. 8. Lessard -Sams Outdoor Heritage Council. Certain meetings of the Lessard -Sams Outdoor Heritage Council are governed by section 97A.056, subdivision 5. Subd. 9. Enterprise Minnesota, Inc. Certain meetings of the board of directors of Enterprise Minnesota, Inc. are governed by section 1160.03. Subd. 10. Minnesota Business Finance, Inc. Certain meetings of Minnesota Business Finance, Inc. are governed by section 116S.02. Subd. 11. Northern Technology Initiative, Inc. Certain meetings of Northern Technology Initiative, Inc. are governed by section 116T.02. Subd. 12. Agricultural Utilization Research Institute. Certain meetings of the Agricultural Utilization Research Institute are governed by section 116V.01, subdivision 10. Subd. 13. Hospital authorities. Certain meetings of hospitals established under section 144.581 are governed by section 144.581, subdivisions 4 and 5. Subd. 14. Advisory Council on Workers' Compensation. Certain meetings of the Advisory Council on Workers' Compensation are governed by section 175.007, subdivision 3. Subd. 15. Electric cooperatives. Meetings of a board of directors of an electric cooperative that has more than 50,000 members are governed by section 308A.327. Subd. 16. Town boards. Certain meetings of town boards are governed by section 366.01, subdivision 11. Subd. 17. Hennepin County Medical Center and HMO. Certain meetings of the Hennepin County Board on behalf of the HMO or Hennepin Healthcare System, Inc. are governed by section 38313.217. Official Publication of the State of Minnesota Revisor of Statutes 13D.08 MINNESOTA STATUTES 2021 12 Subd. 18. Hennepin Healthcare System, Inc. Certain meetings of the Hennepin Healthcare System, Inc. are governed by section 38313.917. Subd. 19. Real Estate Appraisal Advisory Board. Certain meetings of the Real Estate Appraisal Advisory Board are governed by section 8213.073, subdivision 5. History: 2012 c 290 s 64; 2013 c 9 s 2; 2013 c 108 art I s 67; 2018 c 173 s I Official Publication of the State of Minnesota Revisor of Statutes