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HomeMy WebLinkAbout2022-07-11 CC Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING July 11, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on July 11, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Russ Koski Council Member Darrin Mosher Junior Council Member Danny Peterson (Non-Voting) ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Mayor Love stated that Council received a Public Comment Sign-Up Sheet for Mr. Jared Grawe, 7227 Clear Ridge and that he would be added under Appointments and Presentations. Administrator Statz stated that a modification had been made to Res. #22-0XX – Appointing Election Judges for the 2022 Primary & General Election and that a replacement page was before them for consideration. Motion by Council Member King, seconded by Council Member Mosher to Approve the Agenda with the noted changes as presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Jared Grawe, 7227 Clear Ridge Mr. Grawe addressed Council regarding an Encroachment Agreement on the agenda for consideration for the placement of a raised garden in his front/side yard. He stated he has been working with Administrator City of Centerville Council Meeting Minutes July 11, 2022 Statz and staff. He stated that Administrator Statz is not recommending approval but he would like to share his perspective and provide Council with insight as for the reasoning for its location and purpose. He stated he feels that Mr. Statz as Administrator, is doing his job to keep the city’s best interests in mind and to ensure that utilities have free access for repairs and maintenance. He stated that he would like to have the garden extend into the easement approximately seven (7) feet. He stated that there are three (3) utilities that have been identified in the easement through Gopher Locate: his own electric, cable, telephone with no direct City main lines. He stated that there is a junction box between his neighbor’s property and his and the garden is not near that box. He stated that the raised garden is easily removable as it is modular which would take approximately a half of a day to remove and a day to remove all dirt. He stated that he intended on hanging planters on the beams adding aesthetics. Mr. Grawe stated that the utilities that are in the road right-of-way service only his home and if there were a repair issue would only impact him and he understood the ramifications if the raised garden needed to be removed for repairs in the area. Mr. Grawe felt that Administrator Statz was being overly cautious by not recommending its approval. He also stated that he would like a decision this evening and would stand by it. Mayor Love thanked Mr. Grawe and stated that his item will be discussed under New Business later in the meeting. V. PUBLIC HEARINGS 1. 2022 City Hall Parking Lot and Thin Overlay Street Improvement Project. Administrator Statz reviewed the presentation and details of the project with Council. He stated that the public hearing was a requirement of law (Chapter 429) and it allows for the City to assess benefiting properties. He explained that Ms. Kellie Schlegel, Engineer, Stantec, would review the project, then the meeting would be opened for the public hearing and obtaining public comment. Following all opportunities for comment, the hearing would be closed. He explained that later in the meeting Council would have the opportunity to consider approving the plans and possibly authorizing the bid to begin the project as it is an Agenda Item. He stated that is the first of two public hearings required by the 429 process. He stated that the first hearing is to discuss the project scope. Ms. Schlegel reviewed the Thin Overlay portion of the project stating that roadways involved would be the Hunters Crossing and Pheasant Marsh developments along with one (1) block of Progress Road north of Main Street by the Elementary School. Ms. Schlegel also reviewed the replacement of the City Hall rd parking lot. Administrator Statz clarified that the project encompasses Hunters Crossing 2 & 3 Additions and small portion of Dupre Road outside of the Pheasant Marsh development. Lengthy discussion ensued which were conditions of the roads, project location, drainage, curb and gutters, cost of the project, funding for the roads and parking lot, special assessments, and the time frame for the project. Motioned by Council Member Koski, seconded by Council Member King to Open the Public Hearing for 2022 City Hall Parking Lot and Thin Overlay Street Improvement Project. All in favor. Motion carried. Mayor Love opened the public hearing at 7:25 p.m. Page 2 of 6 City of Centerville Council Meeting Minutes July 11, 2022 Administrator Statz read the policies and procedures of a public hearing and stated following all public comments or questions, Council would close the public hearing and make their recommendation/decision. Mr. Michael Martin, 1753 Dupre Road, thanked Council for considering how this would affect abutting property owners and the community along with planning for the future. He stated that he believes everyone is looking for good streets, safe communities and long term enrichment, but he believes that his roadway near his home, between two (2) ponds and on a corner, has significant structural issues that need to be addressed prior to an overlay and requested that it be considered with the scope of the project. Mayor Love asked Administrator Statz if this was part of extra work that was spoke about. Administrator Statz stated it was not contained in the current scope. He stated that he had received an email from Mr. Martin and followed up with Public Works Director Palzer, but Mr. Palzer was on vacation. Administrator Statz stated that he would be addressing the issue prior to the project taking place. Mr. Michael Conkey, 1852 Partridge Place, stated that he believed that new asphalt would only accelerate the speeds on the roadway. Mr. Conkey stated that he has concerns with the speed limit on the roadway, felt that it should be monitored more and that he had concerns for children in the area. Ms. Amber Anderson, 1779 Partridge Place, stated that upon receipt of the notice she felt it contained little information and was not in favor of the project. She stated since attending this evening, she supports the project but feels that underlying issues with roadways should be corrected prior to the overlay. She also stated that it is very important to notify the public of the project, timeline, etc. prior to starting the project. Mayor Love asked for additional comments from the audience, lacking any additional comments he requested a motion to close the public hearing. Motion by Council Member Koski, seconded by Council Member Mosher to close the public hearing at 7:36 p.m. All in favor. Motion carried. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA Mayor Love provided an opportunity for others to add or delete any items. Mayor Love thanked all of the election judges and stated that he appreciated their dedication. 1. City of Centerville Claims through July 11, 2022 (Check #35188-35235), (1904E-1917E) & Voided (Check #35185, 35140 & 33585) 2. Centennial Lake Police Department Claims through July 7, 2022 (Check #14366-14390), (E2022048-2022052), & Payroll (Check #14372-14373) 3. Centennial Fire District Claims through July 12, 2022 (Check #9340-9346) & (Payroll Check #9337-9339) 4. Successful Performance Review, Mr. James Huisenga – P.W. Maintenance Technician, Grade 6, Step 5 Page 3 of 6 City of Centerville Council Meeting Minutes July 11, 2022 5. Encroachment Agreement, 1829 Houle Circle – Fence 6. Res. #22-0XX – Appointing Election Judges for the 2022 Primary & General Elections Motion by Council Member Koski, seconded by Council Member King to Approve Consent Agenda with the handout associated with Item #6 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Res. #22-0XX – Approving the Plans and Authorizing Bidding for the 2022 City Hall Parking Lot and Thin Overlay Street Improvements Project Administrator Statz stated that the resolution approves the plan and allows for receiving bids for the project. He stated that the bids would go out shortly. Discussion ensued as to fixing/removing the speed bumps, problems with the infiltrations and drainage between the ponds, seepage collars, lower the cost of storm sewers and the speed and safety issues. Motion by Council Member Mosher, seconded by Council Member Koski, to approve Res. #22-020 – Approving the Plans and Authorizing Bidding for the 2022 City Hall Parking Lot and Thin Overlay Street Improvements Project, Council Member King asked how the project would proceed with issues that were brought forward. Administrator Statz stated that he would recommend proceeding forward with the project and if necessity for additional repairs they be completed by a separate contractor. He stated that Public Works Director Palzer would obtain a quote for repairs with receipt of them possibly prior to receiving bids. All in favor. Motion carried. IX. NEW BUSINESS 1. Request for Encroachment Agreement, 7227 Clear Ridge – Raised Garden (Front Yard) Administrator Statz reviewed Mr. Grawe’s comments from earlier in the meeting and stated that the Code addresses structures, fences and landscaping in the front yard and nothing regarding raise garden beds. He stated that the Code address height of these structures not exceeding three (3) feet and Mr. Grawe’s garden posts exceed that height. Administrator Statz stated that he believe the raised garden fit the definition of a structure. Lengthy discussion ensued regarding height, location of the proposed garden, utilities, materials, structure versus raised garden, visual obstruction and City Code. Motioned by Council Member Koski, seconded by Council Member Mosher, to Table the Encroachment Agreement for 7227 Clear Ridge, Council Member Mosher stated that he felt that the raised garden should be outside of the road Page 4 of 6 City of Centerville Council Meeting Minutes July 11, 2022 right-of-way and moved back. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz apologized for not completing the Administrator’s report and stated that it would be completed the following day. He reported that all escrow payment have been received from Amazon and that a pre-construction meeting would be occurring shortly. He stated that Fete des Lacs begins this week and almost all events are free. He reported that sponsorships were high this year and additional events have been added. Council Member Koski stated that Music in the Park would be taking place the following evening and that information for all events was available at: fetedeslacs.org or the Fete des Lacs Facebook. Assistant City Administrator Lewis stated that the website was moving along with the “mood” board color palate being approved to match the colors in the City logo. She stated that swag bags had been filled and will be handed out at Music in the Park. Junior Council Member Peterson stated that Advanced Placement scores had be released and that he passed both of the ones he participated in. He stated that he may participate in the 5/8K this year. City Attorney Glaser provided an update regarding Centra Homes and Block 7. He stated some of the larger issues with the development have been the County regarding the setback from Centerville Road, Community Development Block Grant funding, etc. Council Reports a. Lakso  Parks & Recreation – No report was given due to absence.  Anoka County Fire Protection Council – No report was given due to absence. b. Koski – stated that he had a brief discussion with a County Commissioner regarding speed limits on County roads.  Planning & Zoning Commission – Council Member Koski stated that the meeting was rescheduled.  Fire Steering Committee – Council Member Koski stated that the meeting was scheduled for July 21, 2022 with a meet and greet following the meeting. c. King  Economic Development Authority – Council Member King gave no report.  Fire Steering Committee – Council Member King gave no report. Page 5 of 6 City of Centerville Council Meeting Minutes July 11, 2022 d. Mosher – stated that with Fete des Lacs if would be an eventful week.  Economic Development – Council Member Mosher gave no report.  Police Governing Board – Council Member Mosher gave no report. e. Love - stated that there has been a lot of discussion regarding speed limits on County roadways as there have been several accidents recently. He passed along his prayers to the individual involved in the most recent accident along with their family. He wanted to thank all sponsors and volunteers assisting with Fete des Lacs. He stated that there would be a community bike ride on Thursday evening at 6 p.m. and that they would meeting in the St. Gen. parking lot. He stated that he is proud of the community. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting at 8:32 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6