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Home My WebLink About2022-08-10 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 10, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting on August 10, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King ABSENT: Council Member Michelle Lakso Junior Council Member Danny Peterson (Non-Voting) STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. He stated that there are a number of changes as follows: 1. Remove Item #VI. 2 June, 8, 2022 City Council Meeting Minutes 2. Add Check #35311, to Item #VII.1 3. Remove Item #VIII.4 Encroachment Agreement 7227 Clear Ridge 4. Add Item #VIIII.4 – Bid Award – 2022 Thin Overlay Program & City Hall Parking Lot Improvements Motion by Council Member Koski, seconded by Council Member King to Approve the Agenda with the noted changes, as presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. City of Centerville Council Meeting Minutes August 10, 2022 V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. May 25, 2022 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for Council to make revisions if they desired. Council Member Koski stated there is a grammatical error on page 3 of 7, paragraph 10 change “think” to “thin” overlay and paragraph 12, should read “Mayor Love asked council if anyone desired to motion the landscaping proposal”. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the May 25, 2022 City Council Meeting Minutes with the noted changes. All in favor. Motion carried. VII. CONSENT AGENDA Mayor Love provided an opportunity for others to add or delete any items. Adding check #35311. Administrator Statz explained it was a check made to Menards for materials to construct the fence around the water tower property. Council Member King asked if we paid sales tax. Administrator Statz stated no. Attorney Glaser verified that the exempt status applies to all taxes including local taxes. Mayor Love provided an additional opportunity for others to add or delete any items. Council Member Mosher pulled item #4 and Council Member King pulled item #5. 1. City of Centerville Claims through August 10, 2022 (Check #35278 -35310, 35311) & (1924E-1929E) 2. Centennial Lakes Police Department Claims through August 4, 2022 (Check #14415-14430) & (E2022057-2022060) 3. Centennial Fire District Claims through August 10, 2022 (Check #9355-9364) & (E2022010) 4. Amendment to Permit for Use of Trailside Park – Bald Eagle Waterski Show 5. Parks, Trails and Recreation Donation and Memorial Policy 6. Preferred Vendor Designation – Emerald Ash Borer Motion by Council Member King, seconded by Council Member Mosher to Approve Consent Agenda Items 1, 2 3, and 6 as Presented. All in favor. Motion carried. Item #4 - Council Member Mosher asked where the food setup would be. Administrator Statz stated they tried to detail that in the amendment to the permit - not to block traffic or the trail or any heavily used area. Council Member Mosher stated the food was biggest thing and knew it was workout with Main Street Market. Administrator Statz stated that Ms. Bender was sensitive to Page 2 of 6 City of Centerville Council Meeting Minutes August 10, 2022 that and in the agreement, they were not to sell while the Main Street Market was going on. Administrator Statz read the clauses in the agreement. Mayor Love asked if this amendment was an after the fact. Administrator Statz said yes. Council Member Mosher stated that he was not sure what they were going sell and maybe we should invite them to be a part of our Main Street Market. Administrator Statz stated that this was during their show, after Main Street Market closed. Council Member Koski mentioned that there is a clause about insurance and liability that the City would not be liable. Administrator Statz stated that the agreement helps protect us. Motion by Council Member Mosher, seconded by Council Member King to Approve Consent Agenda Items #4 as Presented. All in favor. Motion carried. Item #5 – Council Member King asked for clarifications on this. He asked if there ever was a policy previously. Administrator Statz stated that we had 2 to 3 similar requests and wanted to streamline this policy and treat everyone equally. Motion by Council Member King, seconded by Council Member Mosher to Approve Consent Agenda Items #5 as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Alternative Trail Design – Old Mill Estates Administrator Statz stated some time ago Council discussed the possibility of moving a portion of the planned bituminous trail adjacent to 1844 Old Mill Court to a boardwalk that would run through the wetland and pull the trail away from the home to enhance privacy. After researching and pricing out the boardwalk option, it became clear that it would be cost-prohibitive. The homeowner is now proposing to move the retaining wall about 4 to 5 feet to right at the edge of the wetland, again with the goal of pulling the trail further from the home. In addition, the homeowner would like the Council to consider narrowing the trail for additional separation. Administrator Statz stated if Council agrees to moving the easement to that particular spot and if we can accommodate a change in the trail from an 8 foot bituminous trail to a 6 foot concrete walk design which will add some additional separation from the trail to the home and with the new equipment, we can accommodate a smaller trail for plowing. He state that the homeowner had a petition in regards to the trail and most of the residence agreed except for one property - currently this property is an empty lot. He stated with the move of the easement and trail they would get about 11 feet from the trail to the home and the homeowner is willing to pay for the easement. A discussion ensued regarding the easement, cost, moving the retaining wall by the wetland, design of the wall, move the trail further away from the property, whether or not to use concrete or asphalt, width of the trail, what equipment would be needed to remove snow (truck or tool cat), whether or the City plows this trail and the clarification that this will be part of the trail system. Motion by Council Member Koski, seconded by Council Member King to Approve the revised trail layout to allow for the option as shown on the attached figure (shown in the packet) and authorizing city staff to record a revised easement encompassing the new trail location. All in favor. Motion carried. Page 3 of 6 City of Centerville Council Meeting Minutes August 10, 2022 2. Purchase Agreement Cancellation – Centra Homes – Sorel Quarter Administrator Statz reported that Centra Homes (Centra North, LLC) has informed the City via email (that was provided in the packet) that they are no longer pursuing a project on Block 7. There concerns are with the housing and townhomes market have cooled down and would like have the City accept this cancellation. Motion by Council Member King, seconded by Council Member Mosher to Approve Resolution 22-021 to Terminating Real Estate Purchase Agreement with Centra Homes – Sorel Quarter, as Presented. All in favor. Motion carried. 3. Website Redesign and Mobile App Assistant City Administrator Lewis reviewed a presentation regarding the City’s website and mobile app. She stated that CivicPlus has shown staff a draft of the design/layout and would like council for their input and consideration. She stated that in order to meet the date of the projected launch date, staff would need to submit approval of the design/layout to them on or before August 19. A lengthy discussion ensued as to who the website committee members were, the different website that CivicPlus designed, content of the website, layout (design) ideas for the City, the banners on the website, accessibility to staff (email), mobile aps, testing the functions of the website, organization of it before it goes live and the timeframe when website goes live. Mayor Love thanked the entire committee and staff for the fantastic work and stated that this is a huge step forward for our City. 4. Bid Award – 2022 Thin Overlay Program & City Hall Parking Lot Improvements Administrator Statz stated that there were four (4) bids received for the 2022 Thin Overlay Project and City Hall Parking Lot Improvements. He stated that the low bid was approximately 30% over the engineer’s costs. Ms. Kelli Schlegel revealed the low bidder as being Bituminous Roadways, Inc., in the amount of $771,227. A lengthy discussion ensued as the cost of the project, what was included in the project and special assessments. Motion by Council Member Mosher, seconded by Council Member King to Table the Bid Award on the 2022 Thin Overlay Program & City Hall Parking Lot Improvements. All in favor. Motion carried. IX. NEW BUSINESS 1. Request from Metro Cities to Sign Letter re: Local Government Aid Administrator Statz stated that Metro Cities has approached the City seeking support in a letter to the State’s executive and legislative branches, urging them to take action on the Local Government Page 4 of 6 City of Centerville Council Meeting Minutes August 10, 2022 Aid Proposals. He stated that we have been talking about the changes to the LGA formulas. He reviewed the dollars amounts that we had received last year and the amounts that we should receive this year and the upcoming year. He stated without LGA, it will hurt our budget. Motion by Council Member Koski, seconded by Council Member Mosher to authorize the Mayor to sign the attached letter, expressing the city's support of this initiative from Metro Cities. All in favor. Motion carried. 2. City Hall Campus Landscaping Improvements Administrator Statz stated the last time they discussed City Hall Campus Landscaping Improvements we had a proposal from our engineering/architect design team and Council decided not to go forward with this. Administrator Statz presented and reviewed the drawings that were contained in Council’s packet. He stated that they showed two (2) different designs and estimated costs of each of the projects. A brief discussion ensued and the consensus was to table this. Motion by Council Member Mosher, seconded by Council Member King to Table the soliciting design/building proposals for contractor for City Hall Campus Landscaping Improvements All in favor. Motion carried. AX. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz thanked all of the Election Judges for their time and dedication. He stated it was a fair turnout with approximately 350 voters. City Clerk Bender reported that this was a slightly better turnout from previous year. Administrator Statz encourage residents to get out and vote in November for the General Election. Administrator Statz reported on that they were moving dirt on the Kwik Trip site, American Roofing Supply was paving today and that Amazon had utility crews and grading crews on site. He reported that two (2) parties have shown interest in Block 7. City Attorney Glaser – Reported that Law Day would be on Friday and that none have been held for the past few years due to COVID. He stated that he does a driver’s license reinstatement clinic and for the audience to get the word out with appointments being taken by his office or City Hall. 2. Council Reports a. Lakso –  Parks & Recreation – Council Member Lakso gave no report due to her absence.  Anoka County Fire Protection – Council Member Lakso gave no report due to her absence. Page 5 of 6 City of Centerville Council Meeting Minutes August 10, 2022 b. Koski –  Planning & Zoning Commission – Council Member Koski gave no report.  Fire Steering Committee – Council Member Koski gave no report. c. King -  Economic Development Authority – Council Member King gave no report.  Fire Steering – Council Member King gave no report. d. Mosher –  Police Governing Board – Council Member Mosher stated that Mr. Jacob Chamberlin sworn in, that the department was at 15 officers and he welcomed him and his family.  Economic Development Authority – Council Member Mosher gave no report. e. Love –  North Metro Telecommunications Commission – Mayor Love gave no report.  Police Governing Board – Mayor Love commented that the pursuit policy had been changed. He reported on hiring updates. He stated that they had an opportunity to look at the budget and impacts on cities (hiring and staffing) and that it was a good meeting. Mayor Love stated that both the EDA and Parks & Recreation have openings and that currently Affidavits of Candidacy are been accepted for municipal offices (Mayoral seat and two (2) Council seats). He thanked Election Judges for their dedication and stated that they do a wonderful job. He stated that he recently met with the School Superintendent and they spoke of changes for the upcoming year and the Superintendent’s appearance before Council shortly. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting at 8:58 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6