HomeMy WebLinkAbout2022-10-26 WS & CC Packet
CITY OF CENTERVILLE
CITY COUNCIL WORK SESSION & COUNCIL MEETING
AGENDA
Wednesday, October 26, 2022
5:00/6:30 p.m.
Meeting Live Streamed at:
https://northmetrotv.com/centerville-stream/
WORK SESSION (5:00 PM)
I.CALL TO ORDER
1.Roll Call
II.ITEMS OF DISCUSSION
1.Refuse and Recycling Î Industry Info Î Bev Mathiasen
2.Apartment Proposal Î David Stradtman
3.Committee Candidate Interview Process Review
4.Professional Services RFP Policy
III.ADJOURNMENT
COUNCIL MEETING (6:30 PM)
CALL TO ORDER
Roll Call
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
APPOINTMENTS/PRESENTATIONS
Centerville Lake and Peltier Lake Water Quality Research - Rice Creek Watershed
District- Matt Kocian
PUBLIC HEARING
p
None
APPROVAL OF MINUTES
September 28, 2022 City Council Work Session Meeting Minutes
October 12, 2022 City Council Meeting Minutes
CONSENT AGENDA
City of Centerville Claims through October 26, 2022 (Check #35462-35482), &
(E1960-E19644)
2. Centennial Lake Police Department Claims through October 20, 2022 (Check
#14501-14518), Payroll (Check #14499-14500) & (E2022075-E2022080)
3. Centennial Fire District Claims through October 25, 2022 (Check #9388-9398),
Payroll (Check #9393-9394) & (E2022013)
VIII. OLD BUSINESS
1. None
IX. NEW BUSINESS
1. Interim Ordinance #128 Î Moratorium on New Medical Facilities
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report
2. Council Reports
a. Lakso
Parks & Recreation
Anoka County Fire Protection Council
b. Koski
Planning & Zoning Commission
Fire Steering Committee
c. King
Economic Development Authority
Fire Steering Committee
d. Mosher
Economic Development Authority
Police Governing Board
e. Love
North Metro Telecommunications Commission
Police Governing Board
Other Mayoral Reports
XI. ADJOURNMENT
INFORMATIONAL MATERIAL
None
REMINDERS
All meetings begin at 6:30 PM unless otherwise noted
Planning and Zoning Commission Î Tuesday, November 1, 2022
Parks and Recreation Committee Î Wednesday, November 3, 2022
City Council Î Wednesday, November 9, 2022
Special City Council Î Wednesday, November 16, 2022, 6:00 p.m.
EDA Î Wednesday, November 16, 2022
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
October 26, 2022
Administration
WS II.1
TITLE OF ISSUE:
Refuse & Recycling Industry Info - Bev Mathiasen
BACKGROUND AND SUPPLEMENTAL INFORMATION:
In an effort to make a fully informed decision on whether or not to issue a Request for Proposals (RFP) for trash
and recycling hauling services, staff has arranged for our current hauler to present some industry information.
Included in the packet is information on recent contracts which have been let, after an RFP, other case studies
and commodity pricing.
Bev will present this information and answer any questions you may have about industry trends.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED COUNCIL ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Recent contract pricing; other case studies;
Other (specify) ____________
_____ _____
_____
_____
commodity pricing
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
FactorstoconsiderbeforegoingoutforRFP
Inflation:(upwardtrend)
CPI:AllItems
Monthly:8.20%MonthlyChange:.06%
Rolling12MthAvg:7.92%
ChangefromLastMonth:0.23%
CPI:Water&Sewer&Trash
Monthly:4.93%MonthlyChange:.30%
Rolling12MthAvg:4.15%
ChangefromLastMonth:.10%
CPI:Garbage&Trash
Monthly:5.34%MonthlyChange:.71%
Rolling12MthAvg:4.86%
ChangefromLastMonth:.02%
Commodities Α(downwardtrend;volatilemarket)
Junepricing:OctoberPricing:
MixPaper$90/tonMixpaper$0/tonDown$90/ton
OCC$155/tonOCC$55/tonDown$100/ton
PET$940/tonPET$200/tonDown$740/ton
UBC$2120/tonUBC$1540/tonDown$580/ton
HDPE#2Nat$1120/tonHDPE#2NAT$880/tonDown$240/ton
HDPE#2PIG$680/tonHDPE#2PIG$180/tonDown$500/ton
Tin$205/tonTIN$140/tonDown$65/ton
Fuel:(upwardtrend)
YearoveryeartheaveragecostofDieselFuelhasincreasedbyover$1.00/Gal.
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CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
October 26, 2022
Administration/Planning
WS II.2
TITLE OF ISSUE:
Apartment Proposal - David Stradtman, Rachael Development
BACKGROUND AND SUPPLEMENTAL INFORMATION:
A prospective developer is interested in siting a 109-unit, market rate, apartment building on the vacant 4.2
acres north of Norbella Senior Living. This proposal is similar to the 2021 proposal, but with several changes
aimed at addressing concerns heard during the 2021 public hearings on that project. Those changes include:
- Retail location designed into the exterior parking lot (drive-through coffee)
- New developer with experience building and developing apartments
- New Management Company with roots in rural and suburban communities
- Open to exploring options to "bury" the first floor, tuck-under parking.
David Stradtman, from Rachael Development will be on hand to present their proposal. Rachael Development
is the firm which just completed the Norbella Senior Living building to the south of this site.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED COUNCIL ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Renderings, Development info; tax estimates
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
Avenue North
st
Discussion of Land Uses ÎRehbein Commercial
Centerville, MN ÎMain Street and 21
David StradtmanVice President of Developmentdstradtman@racheldevelopment.com763-424-1525
lly delivering thousands of units in
engineering background and expertise
of the real estate development process
firm who specialize in designing high quality multi-family
multitude of real estate development projects.
property management firm with extensive experience in
units of multi-family housing in suburban markets.
ng and memory care, and residential lot sectors.
e of real estate projects successfu
Minnesota markets. They have been in business for 29 years and earned
teams are local Minnesota companies that have collaborated on the
Design has extensive civil project
essional architectural services.
We have assembled an experienced team of high integrity professionals tocreate best in class results in all aspects
The Rachel Development and Vincent acquisition and development of a multitudthe multi-family housing, senior assisted liviCole Group Architects is a St. Cloud based architectural Housing
all over suburban and greater The reputation for exceptional, profJoe Radach owner of Contour Civil and has provided platting and site design services on a Granite City Real Estate
Partners is a St. Cloud based the multi-family sector. Currently managing over 4,000
ed the NorBellasenior living project that just opened
apartment units in suburban and outstate Minnesota and
grade parking to keep the building at three stories
llabuilding and would design the apartment
Differentiation from 2021 proposal by the other group
would manage this apartment
¤Rachel/Vincent team is the developer/owner that deliver¤Cole Group Architects designed the NorBe¤Joe Radach has been the project engineer on the entire Rehbein commercial site¤Granite
City Real Estate currently manages over 4,000 ¤Added opportunity for retail mixed-use aspect to the project¤We will explore all engineering options to create sub-
Proposed 109 unit Market Rate apartment with commercial outlot
Apartment Building Elevation
the parking garage, building entrance common areas and marketing offices.
Ground floor of the building contains
Above analysis is from the tax assessor in spring 2021 Our proposed apartment would have a few more units as well as the commercial pad parcel to create additional tax value
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item Department: Requested Council Meeting Date:
October 26, 2022
Administration
# WS II.
TITLE OF ISSUE:
Committee Candidate Interview Process
BACKGROUND AND SUPPLEMENTAL INFORMATION:
See attached staff memo.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED COUNCIL ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
staff memo
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
Memorandum
Date: October 20, 2022
To: Honorable Mayor and City Council Members
From: Mark Statz, PE Î City Administrator/Engineer
Subject: Vacant Committee and Commission Seat Interview Process
Chapter 31 of the cityÓs code outlines the bylaws of the cityÓs Committees and
Commissions. This chapter applies to the Planning and Zoning Commission and Parks
and Recreation Committee. It does not apply to the Economic Development Authority
(EDA), which has its own set of bylaws. Within chapter 31, are two subsections which
detail who is eligible for appointment and how those appointments are made:
(B) Eligibility. Any resident of the city is eligible to apply as a Committee Member. This
individual is welcome to serve on one committee at a time.
(C) Appointments.
(1) Each member of the Committee will be appointed by the City Council via a
letter of interest submitted to the City Administrator. This letter will be
received by the City Administrator no later than November 1 of each year.
This same action will take place if a vacancy should happen. On an annual
basis, the City Administrator would ascertain those who desire to remain on
the Committee.
(2) Seven members shall be appointed to each City Committee.
A formal process for the vetting of those interested in serving on a committee is not laid
out in the city code, nor is it detailed in the EDAÓs bylaws. Neither the city or the EDA
has a formal, written policy on how this process should work. The following has been
our practice, when a committee has a vacancy:
Post the vacancy on various outlets (website, social media, administrator reports,
newsletters and the reader board) for a reasonable minimum period of time
(usually 2 weeks). If there are no candidates at the end of the initial posting
period, the posting is left open until a candidate(s) come forward.
Have the remaining committee members, from the committee with the vacancy,
conduct interviews of the candidate(s) during their next regular meeting.
At the same meeting, in which the interviews were conducted, the committee
makes a formal recommendation to be forwarded on to the City Council for
appointment, as required by city code.
A few things that could be considered:
Should the interviews of candidates be conducted by the committee with the
vacancy, or should the City Council or some subset of the Council and/or
Committee conduct the interviews?
Should the interviews be conducted at a work session of either the City Council or
Committee. While work sessions are still open to the public, it has not been the
CouncilÓs practice to televise them, which may allow the interviewers and
interviewee to be more comfortable and conversational, since they are not
televised. The vote to recommend and vote to appoint candidates will need to be
conducted during a regular meeting.
Does the Council wish to have a formal, adopted policy on this issue?
CHAPTER31:DEPARTMENTS,BOARDS,COMMISSIONSANDCOMMITTEES
Section
31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee
31.02 Bylaws for committees
31.03 Establishment Of Personnel Board
§ 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND
RECREATION COMMITTEE.
(A)This section establishes a City Planning and Zoning Commission, and a Parks and Recreation
Committee. The purpose of these Committees is advisory and they may make recommendations to the
City Council for consideration regarding matters relating to this Committee.
(B)For the purpose of this chapter, the terms Commission and Committee are used interchangeably. Policy
refers to Commissioners and Committee Members alike.
Ord. #72, adopted 12/19/2002, Ord. 2d #23, amended 12/10/2008
§ 31.02 BYLAWS FOR COMMITTEES.
(A)Authority. The Committee has the authority to conduct investigations and to make recommendations;
however, it may not make decisions on behalf of the Council. Committees are subject to the same rules
as the City Council under the open meeting laws. The CouncilÓs final decision, however, and not the
CommitteeÓs recommendation, binds the city. The Committee may not enter into a contract, employ
workers or authorize expenditures.
(B)(B)EligibilityEligibilityEligibility. Any resident of the city is eligible to a. Any resident of the city is eligible to a. Any resident of the city is eligible to a. Any resident
of the city is eligible to a. Any resident of the city is eligible to apply as a Committee Member. This individual is pply as a Committee Member. This individual is
welcome to serve on one committee at a time. welcome to serve on one committee at a time.
(C)(C)AppointmentsAppointments. .
(1)(1)Each member of the Committee will be appointedEach member of the Committee will be appointedEach member of the Committee will be appointedEach member of the Committee will be appointedEach
member of the Committee will be appointedEach member of the Committee will be appointedEach member of the Committee will be appointed by the City Council via a letter of interest by
the City Council via a letter of interest by the City Council via a letter of interest
submitted to the City Administrator. This lettesubmitted to the City Administrator. This lettesubmitted to the City Administrator. This letter will be received by the City Administrator
no r will be received by the City Administrator no r will be received by the City Administrator no
later than November 1 of each year. This salater than November 1 of each year. This salater than November 1 of each year. This same action will take place if a vacancy should me action
will take place if a vacancy should me action will take place if a vacancy should
happen. On an annual basis, the City Administrahappen. On an annual basis, the City Administrahappen. On an annual basis, the City Administrator would ascertain those who desire to
remain tor would ascertain those who desire to remain
on the Committee. on the Committee.
(2)(2)Seven members shall be appointSeven members shall be appointed to each City Committee. ed to each City Committee.
(D)Appointment of officers. At the first meeting of the year, the Committee will appoint by majority vote a
Chair and a Vice-Chair.
15 |Page
(E) OfficersÓ duties.
(1) (a) The Chairperson shall preserve order, enforce the rules of procedure herein
prescribed and determined without debate, subject to the final decision of the
Commission/Committee on appeal, all questions of procedure and order. The
Chairperson will also give leadership; sign reports; write correspondence to be signed by
either the City Administrator or the Mayor; compile or assist in the preparation of the
agenda as authorized by the Committee; and appoint task forces as authorized by the
City Council.
(a)The Vice-Chairperson shall support and assist the Chairperson; preside over the
Committee meetings in the absence of the Chairperson; and fill the office of the
Chairperson if a vacancy should arise.
(2) Any Committee Member may appeal a decision of the Chair. To do this, a Committee Member
states, ÐI appeal the decision of the Chair,Ñ immediately after the Chair announces the decision.
Recognition from the Chair is not necessary when making an appeal. The appeal must be
seconded, is debatable and cannot be amended. After the debate, the Committee votes on the
ChairÓs decision. A majority of ÐyesÑ votes upholds the decision of the Chair and a majority of
ÐnoÑ votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold
his or her own ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the
rule of the Committee.
(F) Meetings.
(1) Regular meetings. Regular meetings of the Committee shall be held on the same day of each
calendar month at the same time, set by the Committee and approved by the Council. Any
regular meeting falling upon a holiday shall be rescheduled by the Committee for an alternative
date, with enough time to be properly noticed to the public. The Administrator shall maintain a
schedule of regular meetings. This schedule shall be available for public inspection during
regular business hours at the AdministratorÓs office. All meetings, including special emergency
meetings, shall be held at City Hall unless otherwise specifically noticed.
(2) Special meetings. Any three members of the Committee may call a special meeting of the
Committee upon at least 72 hoursÓ written notice to each member of the Committee and
Administrator. This notice shall be delivered personally to each member, or left at the memberÓs
place of residence. Similar written notice shall be mailed at least three days prior to the meeting
date to those who have requested notice of special meetings. This request must be in writing and
filed with the Administrator, designating an official address where notice may be mailed. The
request will be valid for one year.
(3) Emergency meetings.
(a) Any three members of the Committee may call an emergency meeting of the Committee
when circumstances require the immediate consideration of the Committee.
16 |Page
(b) Notice may be in writing personally delivered to Committee members or may be in the
form of personal telephone communication. Notice must include the date, time, place
and purpose of the meeting. Where practical, the Administrator shall make an effort to
contact news-gathering organizations that have filed a request to receive notice of special
meetings.
(G) Public notice and open meeting.
(1) Public notice. The Administrator must post written notice of the date, time, place and purpose of
the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three
days before the date of the meeting.
(a) When the performance of an act is ordered within a fixed period of time, the time is
computed as excluding the first day and including the last day of the prescribed or fixed
time period, unless the last day falls on a Saturday, Sunday or legal holiday. For
example, if a meeting is scheduled for a Thursday, notice has to be given on Monday to
meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is
day two and Thursday is day three. Monday is not included in the time computation.
Similarly, if a special meeting is planned for Monday, notice must be given on Friday;
Saturday and Sunday are included in the time computation since they are not the last day
of the fixed period.
(b) If the Committee meets where a quorum is in attendance, the city must make public
notice.
(2) Open meeting law. Under the Minnesota Open Meeting Law, all city committee meetings must
be open to the public.
(a) The open meeting law serves three vital purposes:
1. To prohibit actions from being taken at a secret meeting where the interested
public cannot be fully informed of the decisions of public bodies or detect
improper influences;
2. To ensure the publicÓs right to be informed; and
3. To give the public an opportunity to present its views.
(b) The law prohibits the use of telephone conversations, e-mail or letters in a decision-
making process among a quorum of members designed to avoid an open meeting.
(c) Any person who intentionally violates the open meeting law is subject to personal
liability in the form of a civil penalty. The public body may not pay the penalty.
17 |Page
(H) Minutes. The Committee must keep a full and accurate record of its actions at every Committee
meeting. The Administrator records the Committee proceedings in a minute book. In the absence of the
city staff member to take the minutes, the Committee should delegate the duty of taking minutes for that
meeting.
(1) The minutes should be written in language and in terms the average citizen understands.
(2) If the Committee finds a mistake in the minutes of the previous meeting, the minutes will be
corrected during the current meeting and reflected in the minutes.
(3) Once the Committee has formally approved the minutes of any meeting, the minutes should not
be changed under any circumstances.
(4) Minutes are official papers of the city. Minute books are public records, shall be kept on file
with the Administrator and must be available for public view at any reasonable time.
(5) The following information should be included in the minutes:
(a) The time and place of the meeting;
(b) The members present;
(c) A summary of all decisions made by the Committee, including a copy of each motion
exactly as stated, whether or not the motion had a second and, if the motion was
seconded, whether or not the Committee adopted it, and the names of the people who
made and seconded the motion; and
(d) The names of the Committee Member who voted either for or against each motion.
(I) Order of business. Each meeting of the Committee shall convene at the time and place appointed.
(1) Committee business shall be conducted in the following order:
(a) Call to order;
(b) Approval of agenda;
(c) Awards/presentations/appearances;
(d) Public hearings;
(e) Committee business;
(f) Consent agenda;
(g) Approval of Committee minutes;
18 |Page
(h) Announcements/updates; and
(i) Adjournment.
(2) The order of business may be varied by the presiding officer, but all public hearings shall be held
at the time specified in the notice of the hearing.
(3) The Chairperson/staff liaison shall prepare an agenda of business for each regular Committee
meeting and file a copy in the office of the Administrator. The agenda shall be prepared in
accordance with the order of business and copies shall be delivered to each Committee member
and to others as far in advance of the meeting as time for preparation will permit. No item of
business shall be considered unless it appears on the agenda for the meeting or is approved for
addition to the agenda by majority vote of the Committee present.
(4) (a) The Chairperson/staff liaison shall see that at least one copy of printed materials
relating to agenda items is available to the public in the meeting room while the
Committee considers the subject matter.
(b) The agenda item shall not be considered unless this provision is complied with.
(c) This section does not apply to those materials that are classified as other than
public under the Minnesota Data Practices Act or materials from closed meetings.
(J) Motions.
(1) Generally. The Committee transacts business through motions made by Committee Members.
These motions are seconded, and subsequently passed or rejected by Committee vote.
(a) The Committee Member states his or her motion (usually in the following form:
ÐI move . . . \[text of the motion\]Ñ). The Committee Member making a motion
does not need to favor it or vote for it. The Committee Member may wish to put
the issue before the Committee so a decision can be made.
(b) Another Committee Member then seconds the motion by saying: ÐI second the
motion.Ñ
(c) The Chair recognizes the motion and opens the pending motion to discussion. The
presiding officer calls for the vote at the end of the discussions and announces the
result of the vote.
(2) Motion to reconsider. This motion enables a Committee to set aside a vote it previously took,
and to reconsider the matter as though it had not voted on the issue. Only a person who
originally voted on the prevailing side may move to reconsider. Make the motion by saying, ÐI
move to reconsider . . . \[stating the motion to be reconsidered\].Ñ The Committee may debate the
motion. If the Committee passes the motion to reconsider, it must then reconsider the original
19 |Page
motion and take another vote. If the Committee defeats a motion to reconsider, no further action
is necessary.
(3) Motion to postpone indefinitely. There is an important difference between the motion to
postpone indefinitely and the motion to postpone temporarily. The motion to postpone
temporarily is more commonly called a motion to Ðlay on the tableÑ or Ðto table.Ñ The motion to
postpone postpones consideration of the motion until some undetermined, future time. The
Committee may consider a tabled motion whenever a majority of the members decide to do so.
A motion to postpone indefinitely, however, is the equivalent to a negative vote on the main
motion. Thus, the issue can be raised again only by a motion made by someone on the prevailing
side of the vote since, unless someone changes his or her mind, the motion to postpone will once
again prevail.
(4) Motion to limit debate. A Committee may limit debate by placing a time limit on debate, such as
a limit of three minutes to consider a particular motion; or limiting the number of people who
may speak for and against a certain motion, such as a limit of three speakers in favor and three
speakers opposed.
(5) Motion to amend. Committee Members may offer amendments to a main motion at any time. In
addition, it is possible to amend an amendment currently under consideration. Beyond this,
Committee Members can offer no further amendments. When a member has made a motion to
amend, the vote on the amendment must precede the vote on the original motion. After the
Committee has accepted or rejected the amendment, another vote on the original motion is
necessary.
(6) Motion to substitute. This is a motion to replace one motion with another on the same subject.
A Committee Member may move to substitute a main motion or an amendment to a main
motion. One form for making a substitute motion is to say, ÐI wish to introduce the following
substitute motion . . . \[present the substitute motion\].Ñ When a substitute motion is before the
Committee, the Committee must decide which of the two motions, the original motion or the
substitute motion, to consider. The Committee must vote on the question. A ÐyesÑ vote favors
considering the substitute motion. A ÐnoÑ vote favors considering the original motion. The
Committee must then discuss and vote on the selected motion.
(K) Quorum. At all Committee meetings, a majority of the appointed members shall constitute a quorum for
the transaction of business, but a smaller number may adjourn from time to time.
(L) Voting. The votes of the members on any questions may be taken in any manner which signifies the
intention of the individual members, and the votes of the members on any action taken shall be recorded
in the minutes. Any member that is present but does not vote, the minutes as to that memberÓs name
shall be recorded as an abstention.
(M) Council liaison. The Committee may request from the Council a liaison to attend their meetings.
Council may elect to appoint a Council Liaison to the Committee. The liaison will act as a
communicator to and from the Council/Committee.
20 |Page
(N) Removal from Committee participation. Any member of the Committee may remove himself or herself
from participation in the Committee by a letter of resignation being submitted to the City Administrator.
Any member of the Committee may be removed by Council.
(O) Attendance. Any member who fails to attend three consecutive or four meetings in one year will be
removed by the City Council.
(P)Compensation. All Committee Members shall serve without compensation unless a stipend has been set
by Council for meeting attendance and at the CouncilÓs pleasure.
(Q) Budget. On or before the end of July, the Committee shall submit to Council a budget request for
anticipated expenditures for the upcoming year.
(R) Expenditures.
(1) The Committee is not allowed to expend funds, order any items or contract with vendors for
services.
(2) All requests will be forwarded to the City Administrator for Council approval and subsequent
ordering by city staff. The Finance Director will submit to the Committee a report setting forth
in detail a complete report of all expenditures incurred during the year.
(S) Referral and reports. Any matter brought before the Committee for consideration will be acted on
promptly and forwarded to Council for consideration.
(T) Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy.
(U) Incompatible offices. If a Committee Member receives a certificate of election to the City Council or
MayorÓs office, the individual is considered to have resigned from the Committee.
(V) Amendment of rules. The city reserves the right to change the provisions of these bylaws from time to
time without notice.
Ord. #72, adopted 12/19/2002, Ord. 2d # 23, amended 12/10/2008
SECTION 31.03. ESTABLISHMENT OF PERSONNEL BOARD
(A) The purpose of this section is to establish a Personnel Board. The Board is a subset of the City Council
that can act with greater flexibility than the Council. The BoardÓs main purpose is to research and
investigate high-level and policy level personnel matters for the limited purpose of making
recommendations to the Council. The Board is also granted a limited role in specified areas calling for
the immediate involvement of members of the Council; subject to ultimate ratification by the Council.
The Board is not intended to involve itself in the day-to-day operations of the City or infringe on the
authority of the City Administrator.
21 |Page
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item Department: Requested Council Meeting Date:
October 26, 2022
Administration
# WS II.
TITLE OF ISSUE:
Professional Services RFP Policy
BACKGROUND AND SUPPLEMENTAL INFORMATION:
See attached staff memo.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED COUNCIL ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
staff memo
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
Memorandum
Date: October 20, 2022
To: Honorable Mayor and City Council Members
From: Mark Statz, PE Î City Administrator/Engineer
Subject: Professional Services Request for Proposals
Attached to this memorandum is a draft policy outlining when, and for what services the
city will issue Requests for Proposals (RFPs). The policy also identifies desired contract
terms and allows flexibility and discretion by the council, while laying out a plan to add
consistency in the procurement of professional services.
As the policy mentions it would be best to stagger the timing of RFPs for various
services, so as not to stack the burden on staff in any particular year and to ensure a
continuity of operations. Therefore, city staff is suggesting the following schedule for
RFPs.
2023 (eff. 3/1/24) City Assessor (under contract thru 2/24)
2024 (eff. 7/1/24) City Auditor (under contract thru 6/24, for FY Ó23 audit)
2025 (eff. 1/1/26) City Attorney (no end date on contract)
2026 (eff. 1/1/27) City Planner (no end date; 1/27 start aligns w/comp plan)
2027 (eff. 1/1/28) City Engineer (no end date on contract)
Staff is open to discussion on a different order for the RFP schedule.
ProfessionalServicesProcurementPolicy
PerMNStateStatutes,ProfessionalServicesareexemptfromthePublicBiddingLaw.Therefore,cities
mayhiretheseservicesouttowhomevertheywish,basedonacombinationofqualifications,price,
customerservice,staffavailability,timeliness,proposedcontractterms,andotherconsiderations.
Further,someprofessionalservicesmaybestbehandledbyaconsistentprovider,whobecomes
familiarwithyourĭźƷǤƭculture,geography,staff,infrastructure,operations,goals,andpolicies.Other
tasksmaybebestaddressedonaprojectbyprojectbasis.
ItshallbethepolicyoftheCityofCentervilletoemploytheservicesofthe
followingprofessionalsonan
ongoingbasis:
CivilEngineer
Planner
Attorney(Prosecutor)
Attorney(CivilMatters)
Assessor
Auditor
Theseprofessionalsshallbeengagedincontractswhichcontemplateongoingservices,including
generalandprojectwork.However,thesecontractsshouldbenonexclusive,allowingother
professionalstobehiredforindividualprojectsorissues.Thecontractsmaylayoutfeestructuresfor
variousprojectsand/ormayrequirescopeandfeeproposalsforeachtaskorproject.
PriortoJanuary1ofeachyear,eachprofessionalshallsubmitaratesheetfortheirprimarystaff,most
oftenassignedtoworkinthecity,unlesstheexistingcontracthaspredeterminedratesforthe
upcomingcalendaryear.
Thetermofthesecontractsmayormaynothaveanenddate.However,theCityCouncilendeavorsto
seekproposalsforeachoftheseservicesatleastonceeveryfive(5)years.Thecitywillattemptto
staggerthescheduleoftheseRequestsforProposals(RFPs),soastospreadtheburdenonstafftime
andtoensurecontinuityofoperations.
NothinginthispolicyshallprecludetheCityCouncil,atitssolediscretion,fromextendingcurrent
contractsbeyondthepolicysuggestedinterval.
PolicyAdoptedthisXX,dayofXXXXXX,2022.
PolicyUpdates:
CITY OF CENTERVILLE
WORK SESSION AND CITY COUNCIL MEETING
SEPTEMBER 28, 2022
5.00 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council
Work Session & Council meeting on September 28, 2022 in Council Chambers of City Hall and also live
streamed by North Metro TV.
WORK SESSION (5:00 PM)
I. CALL TO ORDER
Mayor D. Love called the meeting to order at 5:00 p.m.
II. Roll Call
Not Approved
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Junior Council Member Danny Peterson (Non-Voting)
ABSENT: Council Member Steve King
Council Member Michelle Lakso
STAFF: City Administrator Statz
Assistant City Administrator Athanasia Lewis
City Attorney Kurt Glaser
Finance Director DeJong (Left @ 7:37 p.m.)
III. ITEMS OF DISCUSSION
1. Centerville Lake Water Quality Î Bob Schack, Centerville Lake Association
Administrator Statz stated that several individuals from the Association desired to address Council and
that he would allow them to introduce themselves upon speaking and presenting. He stated that he had
recently met with the Rice Creek Watershed District Representatives, Mr. Matt Kocian and Nick
Tomczik. Administrator Statz reviewed the email with Council that was contained in their packet
regarding research provided by RCWD. The email discussed phosphorous, Centerville and Peltier Lake
levels, loading of phosphorous, additional research needed regarding incoming drainage, carp not being
considered to be a major issue at these early stages of studying the lakes, cost to treat the prime cause of
the green algae (phosphorous), in Centerville Lake only, being approximately $1 million dollars,
available funding from the Legacy Fund, the establishment of a Special Taxing Authority, approximately
80 property owner abutting the lake, with both the cities of Centerville and Lino, Anoka County Parks
and the RCWD potentially being partners in funding cleanup efforts.
Mr. Bob Schack, Centerville Lake Association and Lino Lakes resident, gave a brief update of
participation in funding Curly-Leaf Pondweed treatment with almost 100% of the residents contributing,
treating 40 acres, types of treatment for phosphorous, the potential for a Special Taxing Authority, and
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
stated that the Association is requesting that the City participate in funding for the lakeÓs phosphorous
treatment as the City owns property abutting the lake and that the lake is an asset of the community.
Ms. Kim Ganzal, 1339 Mound Trail, appeared before Council an reviewed the presentation that was
included in CouncilÓs packet of the history of past treatments of the lake and its outcome, successful
treatments of other lakes in the state for phosphorous (Fish Lake, Lake Como and Bald Eagle Lake),
closures at the Rice Creek Chain of Lakes Beach due to green algae and some level of financial support
by the City.
Discussion ensued regarding the belief that both Centerville and Peltier Lakes needed cleanup, realizing
the benefits of the lakes, responsibilities of the State of Minnesota and DNR, fertilizer, RCWDÓs ability
to organize a taxing authority, individuals that reside in close proximity to the lake with deeded access,
additional research, solid numbers associated with treatment, additional funding possibilities and
exhausting them prior to the City providing financial assistance but being supportive of the effort as the
lakes are an asset to the city and its residents.
2. MN Small Cities Membership
Assistant City Administrator Lewis stated that the city is currently a member of Metro Cities which is an
organization that represents cities with issues facing them similar to the League of Minnesota Cities
which the city is also a member of. She stated that MN Small Cities is an organization that assists cities
that have populations under 5,000 and they have 700+ member cities. She stated that they operate
similarly as the other two (2) organizations but focus on issues that affect smaller communities. She
stated that she felt it would be in the cityÓs best interest to become a member.
Discussion ensued regarding Local Government Aid and recent legislature, ability to being informed on
issues for smaller communities and opportunities for additional lobbying efforts on behalf of smaller
cities.
3. Garbage/Recycling Services (RFP or Extension)
Administrator Statz stated that the current contract with Republic Services would be expiring on June 30,
2023. He stated that staff is looking for direction on whether Council would like to go out for Requests
for Proposals (RFPs) or would they be willing to negotiate an extension with the current provider. He
stated that the RFP process could be lengthy and had concerns that it should be commenced soon if that
was CouncilÓs wish.
Discussion ensued regarding the current services received and that Council was pleased with Republic
Services, previous practice of just approving extensions as that was common practice and was financially
advantageous. Discussion also took place regarding Ms. MathiasenÓs recent presentation regarding the
garbage/recycling industry and commodity pricing, the unknown inflationary factors, percentage of
increases, fuel escalators, staffing shortages, etc. that could be observed through an extension or RFP
process along with Republic Services just presenting an extension and the possibility of Council declining
it with other industry watchers being informed of it, which could backfire in the RFP process and attorney
fees associated with the process.
Page 2 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
4. Preliminary General Fund Budget
Administrator Statz stated that this was an opportunity for Council to review the Preliminary General
Fund Budget prior to its approval and forwarding to the County. He stated that once the levy is set, it
cannot increase but only decrease so he desired for Council to make comments if they wished.
Finance Director DeJong stated that staff has thoroughly reviewed the Preliminary General Fund Budget
and are confident that the numbers are solid. He stated that with the recent bidding of the thin overlay
project and increased costs, long range funding may need to be considered.
Discussion ensued regarding fund balances at end of year, revenue received for building permits, saving
taxpayer dollars, decreasing debt, costs increasing, and a projected balance in 2023 of approximately
$524,000 above policy.
IV. ADJOURNMENT
Mayor Love adjourned the City Council Work Session at 6:25 p.m. allowing for a five (5) minute recess
prior to the start of the regularly scheduled Council meeting.
COUNCIL MEETING
I. CALL TO ORDER
Mayor D. Love called the meeting to order at 6:30 p.m.
ROLL CALL
Not Approved
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Junior Council Member Danny Peterson (Non-Voting)
ABSENT: Council Member Steve King
Council Member Michelle Lakso
STAFF: City Administrator Mark Statz
Assistant City Administrator Athanasia Lewis
Finance Director Bruce DeJong
City Attorney Kurt Glaser
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Page 3 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
Mayor Love provided an opportunity for others to add or delete any items. He added Centennial Lakes
Police Department and Centennial Fire DistrictÓs 2023 Budgets under Items #9 and 10 respectively and
Resolution #22-0XX before VIII. Old Business, Item #1. He also corrected 2022 to 2023 stating it was
a typographical error on the same item.
Motion by Council Member Mosher, seconded by Council Member Koski to Approve with the
Above Stated Notations. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. Jeff Holmberg Î Superintendent, Centennial Public Schools
Superintendent Holmberg addressed the City Council and reviewed the presentation that was contained
in CouncilÓs packet. He thanked Council for being a community partner and stated that he valued the
relationship that has been had.
Mayor Love thanked Superintendent Holmberg for the presentation and also stated that the City has
valued the relationship that is had between them.
Discussion ensued regarding the renovations to the elementary school, passing times for high school
students, congestions of hallways, security, staff/diversity, recruitment, the possibility of a
statue/monument placed at the Elementary School and continued partnering.
V. PUBLIC HEARINGS
1. None.
APPROVAL OF THE MINUTES
1. None.
VII. CONSENT AGENDA
Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz
requested that Consent Agenda Items #8, #9 and #10 be pulled for discussion.
1. City of Centerville Claims through September 28, 2022 (Check #35399-35419), & (1945E-
11951E)
2. Centennial Lake Police Department Claims through September 22, 2022 (Check #14473-
14485), (Payroll Check #14471-14472), (E2022070-E2022071) & Voided Check #14461
3. Centennial Fire District Claims through September 13, 2022 (Check #9374-9380), (Payroll
Check #9372-9373) & (E2022011)
4. Res. #22-0XX Î Domestic Violence Awareness Month
5. Encroachment Agreements
a. 7321 Brian Drive Î Fence, Sides & Rear Yard
b. 1845 Laramee Lane Î Fence, Sides & Rear Yard
6. 2 AM Liquor License Renewal Î JV Summit Corp. dba Southern Rail
Page 4 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
7. Artifact Loan Form
8. Materials Testing Contract
9. CLPD 2023 Budget
10. CFD 2023 Budget
Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Consent
Agenda Items #1-7. All in favor. Motion carried.
Item #8 Î Administrator Statz stated that staff attempted to secure three (3) proposals but only two (2)
were received and that the selected contractor and staff had difficulty with contract language. Attorney
Glaser reviewed the contact with the selected contractor and had concerns with language associated with
a limitation of liability clause which he believes that the CityÓs exposure is limited and Braun has
unlocked that limit with a normal contract and up to our insurance liability and give us a workmanship
warranty different than the contract before you this evening. Administrator Statz stated that staff has
recommended Braun Intertec for the 2022 Thin Overlay Project. He explained that even though BraunÓs
proposal was higher than the other bidder, they have an industry reputation and extensive experience in
in this type of work.
Attorney Glaser stated that Council could consider the contract allowing him to draft appropriate
language limiting the cityÓs liability and providing a workmanship warrant from the contractor similarly
to the way Council has authorized him to draft revisions to other contracts without them see it or the
contract could come back to Council with the revisions at their next meet. He did state that Administrator
Statz would desire the contract to be approved provisionally with the AttorneyÓs language as Bituminous
Roadways anticipated starting paving the following day and that the contact was needed as soon as
possible.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Materials
Testing Contract with Braun Intertec Contingent upon the City AttorneyÓs Approval. All in favor.
Motion carried.
Item #9 & 10 Î Administrator Statz stated that the budgets were not contained in the Council packets.
He stated that the Joint Powers Agreements stated that each member city must adopt individually even
though the Fire Steering and Governing Board have already approved. He reported that he felt that the
Council should approve them prior to the CityÓs budget. He stated that the final budget numbers are
within $1,000 of what has been discussed previously. He also reported that the Centennial Lakes Police
budget being $3,110,855 with the CityÓs portion increasing $44,567 from the previous year and the
Centennial Fire District budget being 705,309 with the CityÓs portion increasing $23,093 from the
previous year.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve Items #9 &
10 as presented. All in favor. Motion carried.
VIII. OLD BUSINESS
1. Res. #22-0XX Î Approving the 2023 Preliminary General Fund Budget
Page 5 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
Administrator Statz stated that the 2023 Preliminary General Fund Budget needed approval this evening
with the Final Budget needing approval in December. He stated that if no decision was made this
evening, last yearÓs budget would remain in effect.
Finance Director DeJong reassured Council that what was presented in the packet for 2023 was
reasonable and affordable with the tax levy increasing of $103,419 or 3.7% higher than 2022. He
explained that the primary reason was the loss of Local Government Aid. He stated that the percentage
would be felt differently to residents due to offsetting, new construction and improvements to existing
buildings. He stated that the General Fund Budget would be $2,919.880 and the Tax Levy would be
$2,608,872 for 2023.
Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #22-026 Î
Approving the 2023 Preliminary General Fund Budget as Presented. All in favor. Motion carried.
2. Website and Mobile App
Assistant City Administrator Lewis stated that the launch of the newly updates website would be October
4, 2022 with the Mobile App being slightly delayed by approximately two (2) weeks. She reviewed the
presentation that was contained in CouncilÓs packet.
Jr. Council Member Peterson stated that he wished that his schedule allowed for contribution more but
he likes what he has seen so far. Several members of Council felt that it was an improvement from the
previous website and offered their gratitude to staffÓs time and the vendorÓs ability to deliver a product
of not only visual improvement but functionality.
Assistant City Administrator Lewis stated that re-working the site for optimum usability would continue
as the process continues and staff updates accordingly. Assistant Lewis thanked Committee Members
for their input and hard work getting to this stage of development.
IX. NEW BUSINESS
1. Change Order #1 Î 2022 Thin Overlay Program & City Hall Parking Lot Improvements
Administrator Statz stated that there was not a problem with the project but that with the contractor on
site and minimal associated expenditures he authorized the construction of a sidewalk between City Hall
and the fire station, requested that the trail that was proposed for the Old Mill Estate project be completed
as the City was being reimbursed by the developer for the relocation of said trail and marking turn lanes
requested by Centerville Elementary on Progress Road and Centerville Road.
Discussion ensued regarding completing while a viable contractor was on site versus putting each
project out for bid, the delivery date of the CityÓs newly purchased Tool Cat, additional requests for
relocation of the sidewalk and handrails and delay due to additional expenditures, funding, previous
discussions regarding monument installation, sidewalk relocation, parking lot lighting and installation,
ARPA Funding, OSHA grant funding in 2023, etc.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve Change
Order #1 Î 2022 Thin Overlay Project & City Hall Parking Lot Improvements as Presented. All
Page 6 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
in favor. Motion carried.
nd
2. Ordinance Revisions (First Reading/Waive 2 Reading) Î Stormwater
Administrator Statz explained that the CityÓs most recent MS4 audit found that the CityÓs regulations
were in deficiency and needed to be updated. He explained that the City had 12 months to revise their
code and become in compliance. He requested that Council waive the second reading of the revisions as
the amendments were needed to be forwarded to the Pollution Control Agency in October. He reported
that the Planning & Zoning Commission held the public hearing and that the code is less restrictive, more
practical and acknowledges CentervilleÓs clay soils along with wellhead protection zoning and
raingardens. He also reported that MN Cities and lobbyists have worked hard on behalf of cities to make
changes to regulations.
Motion by Council Member Mosher, seconded by Council Member Koski to Adopt the
Ordinance Revisions Î Stormwater as Presented. All in favor. Motion carried.
3. Ordinance Revisions (First Reading)
a. Nuisance (Diseased Trees)
Administrator Statz stated that the CityÓs current ordinance addresses specific diseased of trees versus all
dead or dying trees. He stated that staff felt that rather than addressing specific diseases, the language
should address dead or dying to simplify the code. He reported that the Planning & Zoning Commission
held a Public Hearing and recommended approval as submitted.
Discussion ensued regarding the Public Works Director being delegated to make the decisions regarding
Ðdead or dyingÑ trees and whether he was an arborist if challenged.
As this was the first reading, no action was required.
b. Liquor Licensing
Administrator Statz stated that the Planning & Zoning Commission held a public hearing and is
recommending the amendments. He stated that the suggested revision is being made in an attempt to aid
in redevelopment of the Downtown area. Mayor Love stated that the CityÓs main concern for the public
regarding safety and vandalism.
As this was the first reading, no action was required.
4. EDA Appointment
Assistant City Administrator Lewis stated that the EDA completed candidate interviews for a vacancy
on September 21, 2022 due to a term of a position ending on July 30, 2022 (6 year term). She stated
that two (2) candidates were interviewed, Mr. Tony Smith and Ms. Chris Swenson. She stated that
both candidates were qualified for the vacancy and that the Authority chose to recommend Ms.
Swenson to fill the vacancy.
Motion by Council Member Mosher, seconded by Council Member Koski to Appoint Ms. Chris
Page 7 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
Swenson to the EDA, Filling the Current Vacancy on Board. All in favor. Motion carried.
5. Downtown Market Study
Assistant City Administrator Lewis stated that the EDA had been reviewing proposals for a Downtown
Market Study incorporating a city-wide study spurring development and fulfillment of the strategic plan
of the Authority. She reported that several of the proposals received were not comparison as some were
for inventory versus analysis of the market. She stated that the Board felt that the previous study from
Damon Farber was outdated and the City would benefit for a study that was current.
Discussion ensued regarding involvement of the Planning & Zoning Commission due to current zoning
and what may be the best for the economy and the future, funding, Requests for Proposals or additional
discussions prior to a decision being made.
No action was taken.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report Î Administrator Statz stated that his AdministratorÓs Report
was sent via email, that he would entertain questions and stated that absentee balloting was unter
way. He updated the audience regarding the process regarding early voting and reminded them
of the General Election date stating that voting would take place at St. GenÓs on Election Day.
He stated that there was an opportunity the Saturday prior to Election Day for early voting on
Saturday from 10 a.m. to 3 p.m.
Assistant City Administrator Lewis reported that the Business Appreciation would be held on October
4, 2022 at Hidden Spring Park with all businesses being welcomed, including home-based businesses.
City Attorney Glaser stated that the Anoka County election system was extremely secure and reliable.
He encouraged voters to utilize the process if they were comfortable. Administrator Statz stated that
the process was extremely robust.
Junior Council Member Peterson reported it was Homecoming week and each day had a different
theme (i.e. Adam Sandler Day, Camo Day, etc.). He stated that Centennial would be playing Wayzata.
He explained that the Powderpuff game with the same evening and a bonfire the following evening.
2. Council Reports
a. Lakso -
Parks & Recreation Î No report was given due to absence.
Anoka County Fire Protection Council Î No report was given due to absence.
b. Koski -
Planning & Zoning Commission ÎCouncil Member Koski stated that discussion already
had taken place about the CommissionÓs actions and discussions.
Fire Steering Committee Î Council Member Koski reported that the meeting would take
place on October 3, 2022.
Page 8 of 9
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
c. King -
Economic Development Authority Î No report was given due to absence.
Fire Steering Committee Î No report was given due to absence. It was reported that
the meeting would take place on October 20, 2022.
d. Mosher -
Economic Development Authority Î No report was given.
Police Governing Board Î No report was given.
e. Love Î Mayor Love stated that he had been invited to a neighborhood Chili Tasting Contest and
nd
that he look forward to attend. He also stated that he had also been invited to speak to 2 Graders
at Centerville Elementary and the Varsity Football Team in the next month.
North Metro Telecommunications Commission Î Mayor Love reported that the North
Metro TV fall sports schedule was full, YouTube watches have been approximately
14,000, elections and candidate interviews were being completed, there was a new
reporter added to staff replacing Rusty Ray who accepted a job with WCCO. He stated
that Mr. Eric Nelson is his replacement and comes with an extensive background. He also
stated that as of October 4, 2022 closed captioning would be streaming on all channels
produced by them. He also stated that a Metro-Wide study had recently been completed
which show that the salaries at NMTV were low versus exempt and non-exempt
employees. He reported that the 2021 Audit had been approved at the previous eveningÓs
meeting.
Police Governing Board Î No report was given.
Other Mayoral Reports - No report was given.
XI. ADJOURNMENT
Motion by Council Member Mosher, seconded by Council Member Koski at 8:31 p.m. to Adjourn
the Regularly Scheduled Council Meeting at 8:30 p.m.
Respectfully submitted by City Clerk, Teresa Bender.
Page 9 of 9
CITY OF CENTERVILLE
CITY COUNCIL MEETING
OCTOBER 12, 2022
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council
meeting on October 12, 2022 in Council Chambers of City Hall and also live streamed by North Metro
TV.
COUNCIL MEETING
I. CALL TO ORDER 6:30 p.m.
Mayor D. Love called the meeting to order at 6:30 p.m.
ROLL CALL
Not Approved
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Council Member Steve King
Council Member Michelle Lakso
Junior Council Member Danny Peterson (Non-Voting)
ABSENT: None
STAFF: City Administrator Mark Statz
Assistant City Administrator Athanasia Lewis
City Attorney Kurt Glaser
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Love provided an opportunity for others to add or delete any items.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda
as Presented. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. None.
V.PUBLIC HEARINGS
1. None.
City of Centerville
City Council Meeting Minutes
October 12, 2022
APPROVAL OF THE MINUTES
1. August 24, 2022 Work Session, City Council Meeting & Closed Executive Session Minutes
Mayor Love provided an opportunity to Council to make modifications if needed.
Council Member Lakso ask for clarification as to the style of minutes on how to note changes and or
annotations on who stated what if they wanted specifically on record. It was agreed by Council to say
for the record and their name would be added to what was stated.
Motion by Council Member Lakso, seconded by Council Member Koski to Approve the August
24, 2022 Work Session, City Council Meeting & Closed Executive Session Minutes as Presented.
All in favor. Motion carried.
2. September 14, 2022 City Council Meeting & Closed Executive Session Minutes
Mayor Love provided an opportunity to Council to make modifications if needed and it was corrected
that the date of the minutes on the agenda was incorrect.
nd
Council Member Koski stated on page 15 in the packet near bottom of page, 2 paragraph, last sentence,
it stated ÐAdministrator Statz stated that they that it is in the budget but projected (project)Ñ He stated
that the sentence should be clarified. He stated should it be no particular budget was projected Î should
it be project. Mayor Love asked if Administrator Statz would like to clarify what was said. Administrator
Statz stated it should read ÐAdministrator Statz stated that it is in the budget, but no particular project
was budgeted for those funds as of yetÑ
Motion by Council Member Koski, seconded by Council Member King to Approve the September
14, 2022 City Council Meeting with the Above Stated Modifications. All in favor. Motion carried.
VII. CONSENT AGENDA
Mayor Love provided an opportunity for others to add or delete any items.
1. City of Centerville Claims through October 12, 2022 (Check #35420-35461), & (1952E-
1925E)
2. Centennial Lake Police Department Claims through October 6, 2022 (Check #14488-
14498), (E2022072-E2022074) & Payroll (Check #14486-14487)
3. Centennial Fire District Claims through September 27, 2022 (Check #9381-9387) &
(E2022012)
4. Request for Payment #1 Î 2022 Thin Overlay Program & City Hall Parking Lot
Improvements
5. Encroachment Agreement, 7257 Brian Drive (Fence)
6. Membership in MN Small Cities
Council Member King pulled Item #6.
Page 2 of 7
City of Centerville
City Council Meeting Minutes
October 12, 2022
Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Consent
Agenda Items #1-5 as Presented. All in favor. Motion carried.
Item #6 Î Council Member King stated that he was wondering about the small cities and what they share
in common and what do we gain from them versus the metro cities. Are we paying for extra lobbying for
the same thing, is this basically all this is? Administrator Statz stated both are lobbyist groups. We are
sharing the cost of lobbyist group. Both groups are affiliated with League and they know what they are
both up to so they do overlap their efforts. He feels that this is a nice separation. Council Member King
stated most things that the small cities have are outside of MUSA area. How many small cities do we
have in here? He wanted to know what they are going to give us because we are inside the MUSA District
where most of them are outside. Administrator Statz stated this is why we have not been a member before.
The number 1 thing he stated is local government aid, but more specifically, state aid for streets. They
lobbied for us to get some funding through that program. Council Member King stated that being that we
are inside MUSA, we do not receive extra benefits or discriminate against because of the size of our
community because we are in this district. Administrator Statz stated often its either MUSA or population
not the combination of the two in most policies.
Motion by Council Member King, seconded by Council Member Lakso to Approve Consent
Agenda Item #6 as Presented. All in favor. Motion carried.
VIII. OLD BUSINESS
nd
1. Ord. #126, Second Series Î Chapter 111 Î Liquor Regulations (2 Reading)
Attorney Glaser stated that this is a simple change removed proximity requirement and this would
encourage new businesses in to town.
Motion by Council Member Mosher, seconded by Council Member Koski to Adopt Ord. #126,
Second Series Î Chapter 111 Î Liquor Regulations as Presented. All in favor. Motion carried.
nd
2. Ord. #127, Second Series Î Chapter 91 Î Nuisance & Abatement (2 Reading)
nd
Administrator Statz stated that this is the 2 Reading for Ord. #127, Second Series Î Chapter 91 Î
Nuisance & Abatement dealing with addition of Emerald Ash Borer to the ordinance but instead we
decided to do addition by subtraction by making the ordinance generic as to diseased trees with no
specific types of diseases and if its dead or dying trees needs to be taken down.
A lengthy discussion ensued regarding who is going to make the call of a dead/diseased tree, complaints,
safety, process (how many letters get sent out before any action is taken), time frame as to taking tree
down, if and when an arborist should be hired, cost, who is going to be the designated officer, and etc.
Motion by Council Member King, seconded by Council Member Mosher to Table Ord. #127,
nd
Second Series Î Chapter 91 Î Nuisance & Abatement (2 Reading). All in favor. Motion carried.
3. Res. #22-28, Approving Summary Publication of Ordinance #125, Second Series Î
Storm water Management
Page 3 of 7
City of Centerville
City Council Meeting Minutes
October 12, 2022
Administrator Statz stated that just to be clear the amended Ordinance was previously approved.
However, Staff felt it appropriate to publish a summary of the ordinance as it was very lengthy and costly
to publish in its entirety. He reported that the revised Ordinance had been forwarded to the PCA as
required. Council Member King stated that there were numerous pages contained in the previous packet
and that it would be very lengthy to explain all changes and how would the public review it.
Administrator Statz stated that the actual changes were contained in the previous packet, that they would
be available to the public at City Hall or if requested. Council Member King stated that if he was present
at the previous meeting, he would not have voted in favor of adoption of the amendments.
Motion by Council Member Koski, seconded by Council Member Lakso to Approve Res. #22-028,
Approving Summary Publication of Ordinance #125, Second Series Î Storm Water Management
All in favor. Motion carried.
IX. NEW BUSINESS
1. Anoka County Recycling Contract
City Clerk Bender appeared before Council and stated that the contract before them this evening is City
CityÓs request for SCORE Fund for the upcoming year. She also stated that the contract is renewed
annually and is customary. She reported that additional programs/offerings were taken into consideration
and enhancements such as additional containers being installed throughout the parks for the upcoming
year. The amount that they are requesting from Anoka County is $41,671.50.
Motion by Council Member Koski, seconded by Council Member Lakso to Approve the 2023
Agreement Residential Recycling Program with Anoka County Contract# C0009406 as presented.
All in favor. Motion carried.
2. Council Meeting Schedule
a. Scheduling Special City Council Meeting on Wednesday, November 16, 2022 at
6:00 p.m. to canvas election results.
b. Cancellation of November 23, 2022 City Council Meeting and Work Session
c. Addition of Work Session to December 14, 2022 City Council Meeting
Administrator Statz stated that Staff is recommending that scheduling a Special Council on Wednesday,
November 16, 2022 at 6:00 p.m. for canvassing election results. He stated that the time frame of this does
not align with our regular council meeting. Mayor Love stated that he is not available November 16, but
would be available November 15. Mayor Love stated that there will be four Council Members available
that day to canvas the results.
Mayor Love stated that he will be talking about scheduling our City AdministratorÓs Performance Review
and work on that meeting next few weeks and find opportunity to get done.
Motion by Council Member King, seconded by Council Member Mosher to Approve the
Scheduling of Special City Council Meeting on Wednesday, November 16, 2022 at 6:00 pm to
canvas the election results, as presented. All in favor. Motion carried.
Page 4 of 7
City of Centerville
City Council Meeting Minutes
October 12, 2022
Administrator Statz asked if Council is comfortable to cancel the November 23, 2022 Council Meeting
that falls on the day before Thanksgiving. If needed they can call an emergency meeting. Administrator
Statz stated the work session that was scheduled landed on VeteranÓs Day and they cannot have work
session and thought they could reschedule for December 14, 2022.
Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the
Cancellation of the November 23, 2022 City Council Meeting and Work Session, as presented. All
in favor. Motion carried.
Administrator Statz asked to move the work session to be schedule for December 14, 2022 at 5:00 p.m.
just prior to the City Council Meeting. Mayor Love ask why they were not considering cancelling the
second meeting in December. Administrator Statz stated that in the past we have kept that date on the
books in case something comes up especially if we have to certify a budget.
Motion by Council Member Lakso, seconded by Council Member Koski to Approve the Addition
of Work Session to December 14, 2022 City Council Meeting, as presented. All in favor. Motion
carried.
3. Waiver of Service of Summons Î Outlot A: Rehbein Commercial
Attorney Glaser explained that there is an issue with the lines on Outlot A and asked Rehbein Commercial
to sue the City, (a friendly lawsuit). He is asking Council to authorize Staff to accept the services of the
legal process and voluntarily default in a legal action brought by R&R Leasing (aka Rehbein). He stated
that Rehbein is correcting legal issues with lots at the corner of 21st and Main and they must use a legal
action to register a lot as Torrens property. He stated that the City spotted this problem and required
Rehbein to use this legal action as a condition of their Development Agreement with the City. This legal
action will allow Rehbein to combine lots. Ultimately, these lot combinations will facilitate future
development of the site. Attorney Glaser stated that he has examined the title to this property and
confirmed that the City does not have any issue or objection to this action by Rehbein. He stated that
this will save money for all parties.
Motion by Council Member Koski, seconded by Council Member King of the Approve of Waiver
of Service of Summons from Rehbein Î Outlot A; Rehbein Commercial, as presented. All in favor.
Motion carried.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report Î Administrator Statz stated that his AdministratorÓs
Report was included in the packet and that he would be happy to answer any questions. He
reported on Elections, Planning & Zoning, the Parks Department is looking for a member,
Trunk or Treat Event, the website up and running. He stated that we have VeteransÓ ceremony
planned before the November 9 meeting. He stated that there will be a display in council
chambers in the display window where some local veterans lent some items and Anoka
County Historical Society is helping with that and give our Veterans the honor that they
deserve. This takes place at 5:00 on November 9, 2022. He stated this week was Fire
Prevention Week with was highlighted in Centerville Cares tips for family. Administrator
Page 5 of 7
City of Centerville
City Council Meeting Minutes
October 12, 2022
Statz stated that Mr. Montain brought new AED. We were awarded grant to by all new AEDs
for and City Hall and PD and other public buildings.
He reported that half of the City was paved in the last two weeks explaining that with the City
projects and the completion of Michaud Way, Fairview Street and Sutton Transport paving
their parking lot there was a large amount of asphalt laid. He stated that City Hall received
an additional handicap parking space and moved Purple Heart parking space. He reported
that Kwik Trip is going up rapidly and Amazon is moving along.
Assistant City Administrator Lewis - EDA would be having a vacancy shortly and its
posting would happen the following week.
Junior Council Member Peterson reported that the Cougars won the homecoming game and
that the BoyÓs and GirlÓs Soccer teams would be headed to section playoffs.
2. Council Reports
a. Lakso -
Parks & Recreation Î Council Member Lakso stated that the Volunteer Appreciation
Event would be held shortly and that her schedule did not allow her attendance of the
meeting. She stated that Alternate, Council Member King would provide a report.
Anoka County Fire Protection Council Î No report was given.
b. Koski Î Council Member Koski thanked Battalion Chief Montain for his work associated with
obtaining grants that benefit the residents of Centerville and Circle Pines.
Planning & Zoning Commission Î Council Member Koski stated that Amazon was
looking to change landscaping on the fence by adding barred wire. He stated that barred
wire fencing in not allow by code that that their representatives may come back with an
alternative request. Administrator Statz stated that they could ask because of PUD and
could accommodate because of relaxed code. He stated that there has been discussion
regarding discharge of firearms and modifications to the code.
Fire Steering Committee Î
c. King -
Economic Development Authority Î Council Member King reported that a restaurant
had recently shown interest in Centerville, that the Business Appreciation Event took
place and approximately eight (8) businesses attended with Anoka County Open to
Business on hand to discuss the economic climate and business assistance, the Committee
held interviews for a vacancy and Ms. Chris Swenson was appointed and that Anoka
County Regional Economic Development had a new director, Mr. Gregory Frahm-Gilles.
Fire Steering Committee Î Council Member King gave no report.
Parks & Recreation Committee Î Council Member King stated that Mr. Jacob Hart,
rd
provided the Committee with a presentation for a crosswalk to be located at 73 Street
th
and 20 Avenue. He provided statistics and possible crossing that could be utilized. He
stated that he will be attending college and works on the other side of the freeway. He
thth
stated that crossing 20 Avenue is extremely dangerous. Mr. Hart was aware that 20
Page 6 of 7
City of Centerville
City Council Meeting Minutes
October 12, 2022
Avenue was a County Road, but requested that support be given to the County from both
the Committee and Council. Council Member King reported that the Volunteer
Appreciation Event was scheduled for October 25, 2022 at 6:30 p.m. and that the Trunk
or Treat Event co-sponsored by the Committee and EDA would be taking place on
October 29, 2022 from 10-12 p.m. at the school.
d. Mosher -
Economic Development Authority Î No report was given.
Police Governing Board Î No report was given.
e. Love Î Mayor Love reported that he attended a local Chili contest and the Business Appreciation
Event. He thanked staff for their involvement in organizing. He stated that he would be attending
nd
the Norbella grand opening and visiting with 2 Graders at the Elementary School. He also
reported that he would be visiting with the High School football team prior to their game on
Friday. He wished the BoyÓs and GirlÓs soccer teams the best in their upcoming games.
North Metro Telecommunications Commission Î No report was given.
Police Governing Board Î No report was given.
Other Mayoral Reports - No report was given.
XI. ADJOURNMENT
Motion by Council Member King, seconded by Council Member Lakso to Adjourn the Regularly
Scheduled Council Meeting at 8:04 p.m.
Respectfully submitted by City Clerk, Teresa Bender.
Page 7 of 7
10/21/22 11:16 AM
CITY OF CENTERVILLE
Page 1
Check Detail - October 26, 2022
Check
DateCheck #Vender NameCommentsAmount
110/20/2022001960EIRS/EFTPSFED W/H - PAY PERIOD 21$2,877.18
110/20/2022001960EIRS/EFTPSFICA/MED W/H - PAY PERIOD 21$4,918.10
Check Nbr 001960 IRS/EFTPS$7,795.28
110/19/2022001961EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 21$1,272.95
Check Nbr 001961 MINNESOTA DEPT OF REVENUE$1,272.95
110/21/2022001962EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 21$1,264.54
Check Nbr 001962 OPTUM BANK - H.S.A.$1,264.54
110/20/2022001963EPERAPERA W/H - PAY PERIOD 21$3,947.03
Check Nbr 001963 PERA$3,947.03
110/20/2022001964ETASCF.S.A W/H - PAY PERIOD 21$239.58
Check Nbr 001964 TASC$239.58
110/26/2022035462 AIRFRESH INDUSTRIES, INC.PORTABLE RESTROOM - PARKS$837.00
Check Nbr 035462 AIRFRESH INDUSTRIES, INC.$837.00
110/26/2022035463 AMERITASVISION CARE - THRU 11-30-22$12.24
Check Nbr 035463 AMERITAS$12.24
110/26/2022035464 BBKG, LLCOLD MILL ESTATES - SERV THRU 3RD QTR-2022$57.00
110/26/2022035464 BBKG, LLCREHBEIN COMMERCIAL - SERV THRU 3RD QTR-2022$285.00
110/26/2022035464 BBKG, LLCBANJO (AMAZON) - SERV THRU 3RD QTR-2022$810.00
110/26/2022035464 BBKG, LLCBLOCK 7 CITY PROPERTY - SERV THRU 3RD QTR-2022$1,007.00
110/26/2022035464 BBKG, LLCCENTRA HOMES - SERV THRU 3RD QTR-2022$988.00
110/26/2022035464 BBKG, LLCDEFOE DEVELOPMENT (CLOSE W/TAKING LOC) - SERV THRU $28.50
110/26/2022035464 BBKG, LLCGENERAL CIVIL MATTER - SERV THRU 3RD QTR-2022$6,289.00
110/26/2022035464 BBKG, LLCKWIP TRIP - SERV THRU 3RD QTR-2022$38.00
Check Nbr 035464 BBKG, LLC$9,502.50
110/26/2022035465 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 9-27-22$31.97
110/26/2022035465 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 9-27-22$110.95
110/26/2022035465 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 9-27-22$27.68
110/26/2022035465 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 9-27-22$134.97
Check Nbr 035465 CENTERPOINT ENERGY$305.57
110/26/2022035466 CITY OF CIRCLE PINESANNUAL PYMT GEN. OBLIGATION - CAPTIAL NOTE , SERIES 2$7,631.23
Check Nbr 035466 CITY OF CIRCLE PINES$7,631.23
110/26/2022035467 DALLCO CONSTRUCTION, LLC.REPLACEMENT CK#35320 - ESCROW RELEASE - 20-072 -6720$2,500.00
Check Nbr 035467 DALLCO CONSTRUCTION, LLC.$2,500.00
110/26/2022035468 DELTA DENTALNOV. 2022 DENTAL$367.32
Check Nbr 035468 DELTA DENTAL$367.32
110/26/2022035469 E.G. RUD & SONSFIELD STAKE TRAIL (HALF OF INV.48636 - HOMEOWNER IS P$375.00
Check Nbr 035469 E.G. RUD & SONS$375.00
110/26/2022035470 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$86.03
Check Nbr 035470 INNOVATIVE OFFICE SOLUTIONS LL$86.03
110/26/2022035471 INSTRUMENTAL RESEARCH INCSEPT. 2022 WATER TESTING$62.00
Check Nbr 035471 INSTRUMENTAL RESEARCH INC$62.00
110/26/2022035472 LINCOLN NATIONAL LIFE INSURANCLONG TERM LIFE INSURANCE - COVERED THRU 11-30-22$372.96
Check Nbr 035472 LINCOLN NATIONAL LIFE INSURANC$372.96
110/26/2022035473 LONNI OLSON DESIGN & CONSULTINCALENDAR UPDATES & LOGO EDIT$462.50
Check Nbr 035473 LONNI OLSON DESIGN & CONSULTIN$462.50
110/26/2022035474 MAIN STREET MARKETERSPHOTO SHOOT - FINAL PYMT$225.00
Check Nbr 035474 MAIN STREET MARKETERS$225.00
110/26/2022035475 MARCO, INC.STANDARD PAYMENT$202.42
Check Nbr 035475 MARCO, INC.$202.42
110/26/2022035476 MN ASSOC. OF SMALL CITIESMEMBERSHIP DUES 2022-2023$1,953.20
10/21/22 11:16 AM
CITY OF CENTERVILLE
Page 2
Check Detail - October 26, 2022
Check
DateCheck #Vender NameCommentsAmount
Check Nbr 035476 MN ASSOC. OF SMALL CITIES$1,953.20
110/26/2022035477 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 22$1,125.00
Check Nbr 035477 NATIONWIDE RETIREMENT SOLUTION$1,125.00
110/26/2022035478 RICE CREEK WATERSHED DISTRICTREHBEIN COMMERCIAL - #21-022$48.13
110/26/2022035478 RICE CREEK WATERSHED DISTRICTSTAGING EXPANSION #22-019 - 2050-2070 MAIN STREET$27.50
110/26/2022035478 RICE CREEK WATERSHED DISTRICTREHBEIN INDUSTRIAL - #21-040$41.25
110/26/2022035478 RICE CREEK WATERSHED DISTRICTBANJO PROJECT (AMAZON) #22-013$27.50
Check Nbr 035478 RICE CREEK WATERSHED DISTRICT$144.38
110/26/2022035479 SUN LIFE INSURANCE COMPANYSHORT TERM DISABILITY - COVERS THRU NOV. 2022$189.17
110/26/2022035479 SUN LIFE INSURANCE COMPANYLIFE INSURANCE - COVERS THRU NOV. 2022$103.26
Check Nbr 035479 SUN LIFE INSURANCE COMPANY$292.43
110/26/2022035480 TASCADMINISTRATIVE FEE - COBRA$25.00
Check Nbr 035480 TASC$25.00
110/26/2022035481 VERIZONCELL PHONE SERV THRU 10-9-22$49.28
110/26/2022035481 VERIZONCELL PHONE SERV THRU 10-9-22$59.28
110/26/2022035481 VERIZONCELL PHONE SERV THRU 10-9-22$49.28
110/26/2022035481 VERIZONCELL PHONE SERV THRU 10-9-22$49.28
110/26/2022035481 VERIZONTABLET SERV THRU 10-9-22$40.01
Check Nbr 035481 VERIZON$247.13
110/26/2022035482 XCEL ENERGY7285 MAIN STREET - SERV THRU 10-3-22$56.86
110/26/2022035482 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 10-2-22$223.86
110/26/2022035482 XCEL ENERGY1889 CENTER ST - SEWER LIFT- SERV THRU 10-5-22$33.49
110/26/2022035482 XCEL ENERGY7300 MILL RD - SEWER LIFT - SERV THRU 10-6-22$188.15
110/26/2022035482 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 10-3-22$20.29
110/26/2022035482 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU 10-2-22$102.68
110/26/2022035482 XCEL ENERGYSTREET LIGHTS - SERV THRU 10-4-22$2,622.22
110/26/2022035482 XCEL ENERGY1745 MAIN STREET - SERV THRU 10-3-22$21.60
110/26/2022035482 XCEL ENERGY1682 MAIN ST - SERV THRU 10-3-22$240.57
Check Nbr 035482 XCEL ENERGY$3,509.72
$44,758.01
CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1
Check Issue Dates: 9/28/2022 - 10/11/2022Oct 10, 2022 12:55PM
Report Criteria:
Report type: Summary
Check NumberInput DateCheck Issue DatePayeeAmount
938810/10/202210/11/2022EMERGENCY APPARATUS MAINT, INC4,112.98
938910/10/202210/11/2022MY ALARM CENTER, LLC123.60
939010/10/202210/11/2022SPRING LAKE PARK FIRE DEPT,INC68,578.50
939110/10/202210/11/2022VERIZON WIRELESS130.88
939210/10/202210/11/2022WEX BANK1,030.80
202201310/10/202210/11/2022US BANK4,707.61
Grand Totals: 78,684.37
M = Manual Check, V = Void Check
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
October 26, 2022
Administration/Engineering
IV.1
TITLE OF ISSUE:
Centerville and Peltier Lake Water Quality Research - Rice Creek Watershed District - Matt Kocian
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The council recently heard from representatives of the Centerville Lake Homeowners Association, regarding
their desire to complete an Phosphorus Sequestering project, such as an Alum Treatment. Matt Kocian has
been working with the CLHA and is the watershed district's lead lake scientist. He will present the results of
some recent research on the lake water quality and stand for any questions the council may have.
COST AND SOURCE(S) OF FUNDING:
There is no specific funding request at this time.
REQUESTED COUNCIL ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
October 26, 2022
Planning & Zoning / Public Safety
IX.1
TITLE OF ISSUE:
Interim Ordinance - Temporary Prohibition re: Medical Facilities
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This ordinance is a 1 year prohibition against new medical facilities or expansion of existing medical facilities.
When medical facilities use public safety resources as part of their business operations, they unfairly burden the
taxpayers. (i.e. Understaffed facilities calling 911 to assist staff with patients.) The City's present zoning allows
medical facilities to operate without any conditions. Staff recommends the Planning & Zoning Commission
study whether the City should impose conditions on medical facilities before they can operate in the City. The
propose Ordinance affords the Commission a opportunity to study this issue before any new or expanded
medical facilities can operate in the City.
COST AND SOURCE(S) OF FUNDING:
Minor publication costs - General Fund Budget
REQUESTED COUNCIL ACTION:
Motion to approve the proposed Ordinance No. 128, without a second reading and authorize summary
publication.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
X
Vote Record: Aye Nay
_____
_____
Other (specify) ____________
_____ _____
_____
_____
_______________________________________________________________
_____ _____Ki
_____ ____________________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
ORDINANCE NUMBER 128
SECOND SERIES
AN INTERIM ORDINANCE ESTABLISHING A MORATORIUM TEMPORARILY
PROHIBITING THE ESTABLISHMENT OF NEW MEDICAL FACILITIES OR THE
EXPANSION OF EXISTING MEDICAL FACILITIES FOR A PERIOD OF ONE YEAR.
WHEREAS, pursuant to Minnesota Statutes, Section 462.355, subdivision 4, cities may
adopt interim ordinances to study the impacts of certain uses, and determine whether regulations
are appropriate for the purpose of protecting the public health, safety, and welfare of their citizens;
and
WHEREAS, the City is undertaking a study to consider possible changes to the Zoning
Ordinances, Business Licensing and Permits, and the City Code that would address the types of
uses and controls involving medical facilities, clinics, and other businesses which provide medical
treatment or counseling, including dispensing pharmaceutical drugs, and the City may implement
suggestions from the study.
THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS:
SECTION 1: PROHIBITION. No business, person, or entity may establish a new use or
expand an existing use that includes or involves medical facilities, clinics, and other businesses
which provide medical treatment or counseling, including dispensing pharmaceutical drugs, for a
period of up to twelve (12) months from the effective date of this ordinance; until ordinances
regulating such uses become effective; or until the Council rescinds this Interim Ordinance,
whichever occurs first.
SECTION 2: STAFF DIRECTED STUDY. City Staff is directed to conduct a study to
gather information and make a recommendation to the Planning and Zoning Commission and/or
the City Council to determine if the Zoning Ordinances, Business Licenses and Permits, and the
City Code need to be amended regarding these types of uses to better protect the citizens of
Centerville, and if so, what regulations are appropriate.
SECTION 3: SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the
entire ordinance is available without cost at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of publishing the entire ordinance:
nd
ORDINANCE NO. 128, 2 SERIES. AN INTERIM ORDINANCE ESTABLISHING A
MORATORIUM TEMPORARILY PROHIBITING THE ESTABLISHMENT OF NEW
MEDICAL FACILITIES OR THE EXPANSION OF EXISTING MEDICAL
FACILITIES FOR A PERIOD OF ONE YEAR.
The City will be undergoing a study regarding medical facilities, clinics, and other
businesses which provide medical treatments or counseling, including dispensing
pharmaceutical drugs to determine if regulations surrounding zoning and licensing are
appropriate. No new use may be established, and no existing use may be expanded until
the City adopts regulations regarding these uses, or determines no regulations are necessary
and rescinds the interim ordinance or for a period of one year, whichever occurs first.
SECTION 4: EFFECTIVE DATE AND DURATION. This ordinance shall take effect and
be in full force from and after its passage and publication. It shall remain in effect until the adoption
of official controls contemplated herein by the City, the Council rescinds or terminate this
Ordinance, or twelve (12) months from its effective date.
PASSED AND DULY ADOPTED this ___ day of ____________ 2022 by the City Council of the
City of Centerville.
_______________________________
D Love, Mayor
ATTEST: ____________________________
Teresa Bender, City Clerk
Administrator/EngineerÓs Report
October 26, 2022
ELECTION INFORMATION
Absentee Î Envelope Process
Underway (City Hall, 7:30 a.m. - 4:00 p.m. Monday - Friday)
Absentee - Direct Balloting
November 1 - 4, 2022 (City Hall, 7:30 a.m. - 4:00 p.m., Tuesday - Friday)
November 5, 2022, (City Hall, 10:00 a.m. - 3:00 p.m., Saturday)
November 7, 2022, (City Hall 7:30 a.m. - 5:00 p.m., Monday)
General Election
Nov. 8, 2022 (St. GenevieveÓs Comm. Parish Center, 6995 Centerville Road, 7 a.m. Î 8 p.m.)
If you are new to Centerville, moved within Centerville or changed your name due to marriage or divorce,
please register or re-register in time for Election Day. Call with questions: (651) 792-7933 or Anoka
County Elections at: (763) 324-1300. Preliminary testing of the DS200 (ballot counter) and all internal
election devices have been completed and were successful. This testing includes all internal election
devices for the Direct Balloting phase, the General Election and backup devices. The Public Accuracy
Test (PAT) has been scheduled for October 26, 2022 at 2 p.m. at City Hall. All public is welcome to view
this process. The same processes for the preliminary testing are followed: pre-printed ballots are provided
by the County and several ballots with pre-determined voting patterns are completed by staff through the
Omni Ballot Marker (voter assisted device), then processed through the DS200 with results being verified,
modemed to the County for confirmation of receipt and correct tabulation. The internal election device is
entered and sealed into the machine for the Direct Balloting Process. The PAT test is to ensure the internal
election device and DS200 are working accurately for the General Election. This internal election device
will be secured until it is placed into the DS200 and secured the evening prior to the General Election and
delivered to the polling place.
Staff has assisted 58 voters to date.
PARKS AND RECREATION
Halloween Hustle 5K/Trunk or Treat Event
Volunteer Appreciation Event
Invitations have been forwarded to those that have given of their time to the City over the past year. The
event will be held at St. GenevieveÓs Community Parish Center on October 25, 2022. CarboneÓs will be
catering the event with refreshments and dessert being provided. The City appreciates their volunteers
and this is one way we recognize them for serving.
ADMINISTRATION
Website Redesign & Mobile App
th
The cityÓs new website launched on October 4. Visit https://www.centervillemn.com/ to check it out.
The design for the mobile app has been approved and CivicPlus is in the final stages of preparing the app
for release.
Veterans Day Ceremony Î Save the Date
Save the Date for our upcoming
Veterans Day Ceremony, which
will take place on November 9 from
5:00pm to 7:00pm at City Hall. We
are looking forward to seeing you!
Meeting and City Hall Schedule
October 26, 2022, 6:30 p.m. Î City Council Meeting
November 1, 2022, 6:30 p.m. Î Planning & Zoning Commission Meeting
November 2, 2022, 6:30 p.m. Î Parks & Recreation Committee Meeting
November 16, 2022, 6:30 p.m. Î Economic Development Authority Meeting
VOLUNTEER OPPORTUNITIES
Volunteering is an excellent way to get involved in the community, and connect with others. Please call
city hall at 651-792-7933 with any questions you may have regarding the following openings.
Parks & Recreation Committee Î Open Seat
o Meets monthly on the first Wednesday of the month at 6:30 p.m., in chambers
Economic Development Authority Î Open Seat
o Meets monthly on the third Wednesday of the month at 6:30 p.m., in chambers
PLANNING & ZONING
The Planning and Zoning Commission meets, next, on November 1 at 6:30 p.m.
CENTERVILLE CARES
The Fair Housing Act
The Fair Housing Act protects people from discrimination when they are renting or
buying a home, getting a mortgage, seeking housing assistance, or engaging in other
housing-related activities. Additional protections apply to federally-assisted housing.
The Fair Housing Act prohibits discrimination in housing because of: Race, Color,
National Origin, Religion, Sex (including gender identity and sexual orientation),
familial status, and disability.
Fair Housing Training
Free training with Attorney Elizabeth Sauer will be offered on Thursday, December 1 from 2:30-3:30 PM.
Elizabeth Sauer is a supervising attorney with Central Minnesota Legal Services. She has focused her
poverty law practice in the area of landlord-tenant law for twelve years.
Click here to register
Mayor for A Day Essay Contest
The League of Minnesota Cities (LMC) has announced
that the Mayor for a Day Essay Contest is Back. School-
aged children in grades four, five, and six are being asked
to submit essays explaining what they would do for a day
as mayor. The winner will win $100.00 and the
opportunity to have their essay published in Minnesota
Cities Magazine. Essays can be submitted online, printed
and mailed in, or emailed. For additional information,
Click here.
Please help us spread the word about this exciting opportunity. Good luck to our students at Centennial
Elementary, and Roll Cougars!
ECONOMIC DEVELOPMENT
Quad Area Chamber Calendar
October 24, 2022 Î Chamber & Rotary Quarterly Social Î 5:00-7:00
October 27, 2022 Î Moving the Needle Î A professional Business Coach Speaker
Î 2:3-3:30
Visit the Quad Area Chamber Website for Event Locations:
htptps://www.quadareachamber.org/qacc-calendar749d6a73
Economic Development Authority (EDA)
At their meeting on October 19, the EDA welcomed Chris Swenson
to the board as their newest member. Welcome Chris, we are happy to
have you join the EDA!
Upcoming EDA board Vacancy
The EDA is looking for volunteers to fill an upcoming vacancy.
Please contact city hall at 651-429-3232 with any questions.
PUBLIC SAFETY
Centennial Fire District - Calendar of Events
th
School Field Trip at Station 1 on October 25
Trunk or Treat Event at Centerville Elementary School on
October 29, 10-12, in Parking Lot
st
Trick or Treat at Stations 1 and 3 on October 31
Christmas in the Park on December 10, 3-6 pm, Laurie LaMotte
Park
COMMUNITY DEVELOPMENT
Project Map
Staff has prepared a map of all active developments to help everyone get a better picture of whatÓs
happening around our community. The number you see at the heading of each item in this section
corresponds to a number on the map, which is attached to the end of this report.
(9) Block 7 Property (Downtown)
The city approved a purchase agreement with a developer (Schifsky Companies) who intends to build a
concept largely similar to the previous proposal from Centra Homes. They are completing some due
diligence work and will be looking to begin the zoning process soon.
stnd
(3)(4) Old Mill Estates 1 and 2 Additions
The developer has finished black dirt and seed work in boulevards and around ponds. They continue to
work to finalize wetland and other watershed permits.
Construction of the gravel base for the trail between Old Mill Court and Laramee Lane is now complete.
Concrete work will be completed in the spring to ensure the base has a chance to settle over the winter.
(16) Centerville Self Storage
The facility is now open for business. The developer has made progress to address drainage issues along
the north side of the facility and will continue to work on minor clean-up items.
(1) Bay View Villas (Waterworks Site)
The developerÓs landscaping crew has finished sod work near the cul-de-sac and has just a few items
from the punch list remaining.
(8) Atlas Villas Memory Care Project (1825 Main Street)
A Certificate of Occupancy was granted to the facility by the cityÓs building department. The
management company is working on their licensure, through the state and county, prior to opening their
doors.
(10-14) Rehbein Commercial
The final lift of asphalt was paved this week. A final punch list has been created and the contractor is
working through that list.
(13) Kwik Trip
Construction on the site continues. The main building is now enclosed and the fueling area canopies are
up. Construction of the right turn lane on Main Street began this week with storm sewer and draintile
installation. Gravel base and pavement will follow. The store anticipates opening around the end of
December.
(11) Norbella Senior Living
A grand opening was held on October 13 at 10:00 AM. Tours were
given and council members got a chance to meet the staff and
builders. Several rooms are already reserved, so if you have
someone that is looking for Assisted Living or Memory Care
services, youÓll want to act fast.
(2) Peterson Shores
Staff met with a prospective builder on site to discuss sewer and
water connections as well as grading and driveway issues.
(17, 19) Rehbein Industrial
rd
Paving of the wear course was completed on October 3 and the road is fully open to traffic. A few minor
punch list items remain, before the project can be completed.
(19) Sutton Transport
The 50,000 square foot trucking and warehousing facility is now fully operational with a few dozen
employees reporting to work there each day. Welcome to Centerville!
(15) 2050/2070 Main Street Î American Roofing Supply
The rehabilitation of the once-vacant, 40,000 sf building on Main Street is not complete and American
Roofing Supply is up and fully operational. Welcome to Centerville!
(18) Max Storage (Fairview Street)
A building permit has now been issued for construction of Building #1 of 2. The developers expect their
contractor to be on site within a week or so.
(17) Amazon Fulfillment Center
Grading, utilities, parking lot and building pad construction are all moving along, on schedule. Water
st
main installation along 21 Ave. is now complete.
A kick-off meeting for the Corridor Study has been held. The study will prioritize area-wide transportation
improvements to address increased traffic from Amazon and surrounding growth. The study will examine
st
20th Avenue from Birch Street to 80th Avenue, and the intersection of 21 Ave. and Main Street.
COMMUNITY ENGAGEMENT
Social Media
Web Site
Meeting Agenda
AdministratorÓs Report uploaded
Parks Programming
Committee Agendas/Packets uploaded
Community Email List
Reader Board
AdministratorÓs Report
Meeting Schedules
Meeting Agendas
Community Events
Parks Programming
PUBLIC WORKS
Commercial Water Connection Fee Assistance
At the last City Council meeting, the Council voted to extend the program through the end of 2023. The
program offers half-priced hook-up charges for businesses hooking to city water.
Wellhead Protection Plan
The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the
implementation of the cityÓs Part-2 Wellhead Protection Plan. The group reviewed items in the documents
and the timelines associated with various activities. Staff will be following up on the action items over the
course of the next few months.
Well #2 Repairs
City staff has applied for a reimbursement grant from Xcel Energy for the installation of the Variable
Frequency Drive (VFD), used in the repairs for Well #2.
2022 Thin Overlay Program and City Hall Parking Lot Improvements
The parking lot has now been striped and seeding work has been completed. An Assessment Hearing will
be scheduled in the near future to finalize individual assessments for the overlay portions of the project.
City Hall Parking Lot Lighting
The City Council reviewed and approved plans for proposed lighting at City Hall. The work would be
quoted for construction in the spring of 2023 in an effort to allow time to secure a grant through the
Occupational Safety and Health Administration (OSHA).
THANK YOU
CENTERVILLE LIONS, SCOUTS BSA TROOP 136 & LOCAL CUB SCOUT PACK 432
These three groups worked hard to stay warm this Saturday, October 15 while cleaning up along
CSAH14/Main Street. Thank you!
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